Regular City Council Joint Meeting - September 03, 2024
CLOSED SESSION
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.
INVOCATION
Given by Police Chaplain Steve Martinez.
PRESENTATIONS
Colt All Star Team
Pink Patch Project Kick-Off
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 08 20 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the August 20, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands August 2, 2024 - August 15, 2024.pdf
2. Check Register August 2, 2024 - August 15, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $3,937,193.27.
CC 3. City of Covina Investment Report for Month Ended July 31, 2024
1. City of Covina Investment Report for Month Ended July 31, 2024.pdf
2. City of COvina Investment Report for the Month Ended July 31, 2024.pdf Staff Recommendation:
Receive and File.
CC 4. Closed Circuit Television (CCTV) Video Inspection of Sewer Collection System – Project No. S2401 – Award of Contract to Empire Pipe Cleaning & Equipment, Inc. in the Amount of $648,021.08
1. CCTV Inspection of Sanitary Sewer Collection System - Award.pdf
2. Attachment A - Bid Analysis CCTV Inspection Project.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - CCTV Inspection Project.pdf
4. Attachment C - BID PROPOSAL - EMPIRE PIPE CLEANING AND EQUIPMENT, INC.pdf Staff Recommendation:
Authorize the City Manager to execute the attached Minor Construction and Maintenance Services Agreement with Empire Pipe Cleaning & Equipment, Inc. for Closed Circuit Television (CCTV) Video Inspection of the City’s Sewer Collection System in the Amount of $648,021.08.
CC 5. Covina Heights Paving Project – Project No. W2401 – Award of Contract to Gentry Brothers, Inc. in the Amount of $1,970,770
1. Covina Heights Paving Project - Project No. W2401 - Award.pdf
2. Attachment A - Bid Analysis Covina Heights Paving Project.pdf
3. Attachment B - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
4. Attachment C - Bid Proposal GENTRY BROTHERS, INC.pdf
5. Attachment D - PSA CEJ Engineers.pdf
6. Attachment E - PSA Willdan Engineering, Inc.pdf
Staff Recommendation:
Approve plans and specifications for the Covina Heights Paving Project – Project No. W2401; Award a contract for the Covina Heights Paving Project – Project No. W2401 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $1,970,770 and authorize the City Manager to execute the contract; Authorize a project contingency amount of $150,000 for any unforeseen construction expenses; Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management & Inspection Services for a not-to-exceed amount of $74,960 and authorize the City Manager to execute the agreement; and Award a Professional Services Agreement (PSA) to Willdan Engineering, Inc. for Pavement Analysis & Testing for a not-to-exceed amount of $35,000 and authorize the City Manager to execute the agreement.
CC 6. Adoption of Ordinance 24-07
1. Ord 24-07 Adoption.pdf
2. Attachment A - Ordinance 24-07.pdf
Staff Recommendation:
Adopt
Ordinance 24-07
entitled, “An Ordinance of the City Council of the City of Covina, California, Adopting Planned Community Development (PCD) 21-2, to Allow for the Development of a 0.84-Acre Site for a Hotel Use Consisting of 68 Rooms, Surface Parking on a 36,732-Square-Foot Site, Alley Relocation, and Associated Site Improvements, Located at 578 N. Azusa Avenue (APNs 8432-006-015 and 8432-006-017)”.
CC 7. Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference Which Includes the Annual Business Meeting – October 16-18, 2024
1. Designation of Voting Delegate 2024.pdf
2. Attachment A - 2024 Cal Cities Voting Delegate Information Packet.pdf Staff Recommendation:
Designate
Councilmember
Walter Allen, III,
as the voting delegate and
Councilmember
Patricia Cortez
, as the alternate to represent the City at the Annual Business Meeting of the
League of California Cities General Assembly; and
Direct the
Chief
Deputy City Clerk to submit the required "Voting Delegate Form" to the League's Sacramento Office no later than
September
25 , 2023.
CC 8. Consideration of the Salary Schedules & Memorandum of Understanding between the City of Covina and American Federation of State, County and Municipal Employees, Local 3325 (“AFSCME”) & Amending the City’s Classification Plan for Account Clerk I/II
1. AFSCME MOU.pdf
2. Attachment A - Resolution CC 2024-81.pdf
3. Attachment B - Resolution CC 2024-82.pdf
Staff Recommendation:
Adopt
Resolutions CC 2024-81
approving the salary schedules and Memorandum of Understanding between the City of Covina and American Federation of State, County and Municipal Employees, Local 3325 (“AFSCME), Effective July 1, 2024; and adopt Resolution CC 2024-82
to revise the existing Account Clerk I/II job description.
CC 9. Confirm and Approve City Council’s Appointments to the Planning Commission and Finance Advisory Commission
1. Boards and Commission Appointments 9.3.pdf
Staff Recommendation:
Approve the City Council’s appointments to the Planning Commission and Finance Advisory Commission.
CC 10. A Lease Agreement between the City of Covina and Hang 10, LLC for Partial Use of 559 N. Citrus Avenue
1. Lease Agreement Between the City of Covina and Hang 10, LLC .pdf
2. Attachment A - Hang 10 LLC Lease Agreement.pdf
3. Attachment B - Resolution CC 2024-83.pdf
Staff Recommendation:
Approve the Lease Between the City of Covina and Hang 10, LLC for Use of the Top Floor and Ramp of the Metrolink Parking Structure, Located at 559 North Citrus Avenue; Approve
Resolution CC 2024-83
, Authorizing Amending the Fiscal Year 2024-2025 Operating Budget for the Purpose of Receiving and Expending $90,000 in Lease Proceeds Related to the Lease of 559 North Citrus Avenue (APN No. 8431-014-908).
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for September 17, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.