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Ni 53:
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
September 17, 2024, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Mayor Pro Tem/Vice-Chair Victor Linares
Mayor/Chair John C. King
Councilmembers Absent: Councilmember Hector Delgado
Staff Present: City Clerk Drew Aleman(Elected Member) City Treasurer Neil Polzin(Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Community Development Director Brian Lee
Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: Administrative Services Director Anita Agramonte Parks & Recreation/Library Services Director Lisa Evans 1 CLOSED SESSION
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 6:35 p.m. with all Councilmembers except Councilmember Delgado present.
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
A. Government Code § 54957.6 – CONFERENCE WITH LABOR
NEGOTIATORS
Update on negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and Unrepresented Employees: Mid- Management, Supervisory and Professional, and Confidential and Technical Employees
B. Government Code § 54956.9(d)(1) – CONFERENCE WITH LEGAL COUNSEL -Existing Litigation
Duran v. City of Covina; Case No. CV23-06507-ODW(AGRx)
RECESS
Mayor King recessed the Council to Closed Session at 6:36 p.m.
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:34 p.m. with all Councilmembers except Councilmember Delgado present.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Linares.
INVOCATION
Given by Police Chaplain Steve Martinez.
CLOSED SESSION REPORT
City Attorney Lee announced that direction was given to staff and no reportable action was taken. 2 PRESENTATIONS
A. Charter Oak School District Update
Charter Oak Unified School District Board of Trustees Vice President Gregg Peterson thanked the City Council and City staff for the collaboration and work completed on the joint urban greening project.He also noted that the School District is celebrating its 130th year. Charter Oak Unified School District Superintendent Dr. Jeffery Jordan also stated his excitement for the collaborative project and the joint meeting between the City Council and Charter Oak Unified School District Board of Trustees on October 3, 2024.
B. DAR Constitution Week
Mayor King introduced the members of the Daughters of the American Revolution - Covina Chapter and presented a proclamation declaring September 17-23, 2024, as Constitution Week. Colleen Dragovich, Regent of the Covina Chapter of Daughters of the American Revolution, provided more background on the organization and their events.
C. National Night Out Presentation
Mayor King and Police Chief Povero provided information on the National Night Out event taking place on October 1,2024, from 5:30 p.m.to 9:30 p.m.,at Heritage Plaza, and invited the community to join in the festivities.
PUBLIC COMMENTS
Neil Polzin commented regarding his attendance at the Covina Recreation Village Ground Breaking Ceremony and reevaluating annexation efforts in response to a recent proposed project in the unincorporated area of the City.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen noted that he will be meeting with the office of Los Angeles County Supervisor Kathryn Barger, the City Manager, and the Community Development Director to see what can be done for the proposed six story housing development project in the unincorporated area of the City and mentioned that it may be time to reevaluate annexation efforts. He also wanted to highlight former Vita-Pakt President Bill Robinette and his support for Covina during his tenure.
Councilmember Allen mentioned an upcoming retirement dinner for Congresswoman Grace Napolitano and highlighted her good work, support of the East San Gabriel Valley, and what a good person she has been during her tenure.
Councilmember Cortez gave kudos to City staff for the Covina Recreation Village groundbreaking event and thanked the office of Assemblymember Rubio's office for their attendance. She also echoed Councilmember Allen's comments regarding Congresswoman Napolitano noting her influence as a latina and woman leader who championed legislation regarding the State's water reliability issues.
Mayor Pro Tem Linares thanked staff and those in attendance of the Covina Recreation Village groundbreaking event and gave a shout out to Jim Boyles for his contributions in the project. He also expressed his excitement for the upcoming joint urban greening project with the Charter Oak Unified School District at Royal Oak Middle School.
3 Mayor King thanked Assemblymember Rubio and her staff for their attendance at the Covina Recreation Village groundbreaking event.Mayor King also invited the community to the following events: National Night Out on Tuesday, October 1st from 5:00 p.m. to 8:30 p.m. at Heritage Park; Thunderfest on Saturday, October 12th from 4:00 p.m.to 9:00 p.m. in the Downtown area; and the annual Boo Bash Halloween festivities on Saturday October 26th beginning at 2:30 p.m. at Covina Park. He also highlighted Consent Calendar items: CC 5, 8, 10, and 11, which include various public improvements across the City; CC 7, authorizing the purchase of 4 new patrol vehicles utilizing grant funding; CC 13,cancelling the October 1St City Council meeting for National Night Out; and CC 16 recognizing and honoring Congresswoman Grace Napolitano.
CITY MANAGER COMMENTS
City Manager Marcarello thanked the City Council for their vision and support with the recent improvements across the City and stated his excitement to move forward with the Covina Recreation Village Project. He announced the upcoming unveiling of a new Recreation and Reading Covina Program consisting of a mobile library and recreation van that will be stopping at City parks. He also gave kudos to Councilmember Cortez for her large contribution to the resolution being considered to honor Congresswoman Napolitano. City Manager Marcarello also commented on the topic of annexing the unincorporated areas of the City and informed the City Council on an approximate timeline,challenges,negotiations,support,and infrastructure standards that would have to be considered. Councilmember Cortez,Councilmember Allen,and Mayor King requested the item be agendized and revisited at an upcoming City Council meeting.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
CC 1. Payment of Demands
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tem Linares
Approve Payment of Demands in the amount of$8,370,812.67.
Approved (4 to 0); Delgado Absent
CC 2. City of Covina Investment Report for Month Ended August 31,2024 Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tem Linares
Receive and File.
Approved (4 to 0); Delgado Absent
CC 3. 2024 Conflict of Interest Code Biennial Update Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Adopt Resolution CC 2024-85.
Approved (4 to 0); Delgado Absent
4 CC 4. Approval of the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Municipal Program
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Adopt Resolution CC 2024-84 authorizing the City Manager to enter into the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Municipal Program.
Approved (4 to 0); Delgado Absent
CC 5. Purchase Order Authorization—Purchase of New Trash Receptacles for City Parks
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Authorize the City Manager, or his designee, to approve a Purchase Order in the amount of $34,959.09 with TreeTop Products, LLC and purchase New Trash Receptacles for City Parks.
Approved (4 to 0); Delgado Absent
CC 6. Third Amendment to the Ground Lease between the City of Covina and the Covina Housing Authority for Property Owned by the City Located at the Southeast Corner of the Combined Parcels of 601 E. San Bernardino Road and 534 North Barranca Avenue
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Authorize the City Manager/Executive Director to execute the third amendment to the Ground Lease ("Lease") between the City of Covina("City"), as landlord, and the Covina Housing Authority ("Authority"), as tenant, in substantially the form attached as Attachment "B" with such changes therein as the City Manager/Executive Director may approve, and all related documents, and to take such actions as they deem necessary or proper to effectuate the purpose of the Lease.
Approved (4 to 0); Delgado Absent
CC 7. Purchase of Five Vehicles for the Police Department Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tem Linares
Approve the purchase of five (5) Dodge Durango and approve Resolution CC 2024-87 appropriating $73,624.01 for vehicle purchase and retrofit for the K-9 program.
Approved (4 to 0); Delgado Absent
5 CC 8. Badillo Street Water Services Replacement Project — Project No. W2501 — Award of Contract to GRBCON, Inc. for a Not-to-Exceed Amount of $379,581.20.
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
1. Approve plans and specifications for the Badillo Street Water Services Replacement Project;
2. Award a contract for the Badillo Street Water Services Replacement Project to GRBCON,Inc.as the lowest responsive and responsible bidder for a not- to-exceed amount of $379,581.20 and authorize the City Manager to execute the contract;
3. Authorize a project contingency amount of $37,958.12 (approximately 10%) for any unforeseen construction expenses; and
4. Award a Professional Services Agreement to Siterep Construction Services, Inc for Inspection Services for an amount not-to-exceed $25,200 and authorize the City Manager to execute the contract.
Approved (4 to 0); Delgado Absent
CC 9. Agreement between Covina and Irwindale Employees Regarding Cooperative Dispatching Services
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Approve Agreement between Covina and Irwindale employees regarding cooperative dispatching services and Authorize the City Manager or his designee execute the agreement.
Approved (4 to 0); Delgado Absent
CC 10. Award of Contract to Siterep Construction Services for the 114 E.Italia Street Restaurant Remodel/Expansion Project—Project No. F2501
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
1. Authorize the City Manager to execute all necessary contracts and documents with Siterep Construction Services, Inc. to perform remodel/expansion construction work at the existing City of Covina owned restaurant space located at 114 E. Italia Street;
2. Adopt Resolution CC 2024-88 to amend the FY 2024-2025 Capital Improvement Program and Capital Improvement Program Budget appropriating $198,000 from available General Fund—Fund Balance to be transferred into the General CIP Fund for use towards the 114 E. Italia Street Restaurant Remodel/Expansion Project; and
3. Authorize a project contingency amount of$33,000 (approximately 20%) for any unforeseen construction expenses. •
Approved (4 to 0); Delgado Absent
6 CC 11. Purchase Order Authorization—Demolition Work Related to the City Owned Property Located at 114 E. Italia Street
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
1. Authorize the City Manager, or his designee, to approve a Purchase Order in the amount of $24,999 with Siterep Construction Services, Inc for demolition work related to the City owned property located at 114 E. Italia Street; and
2. Adopt Resolution CC 2024-89 amending the 2024-2025 Capital Improvement Program Budget and appropriating $24,999 from available Measure CC — Fund Balance to be transferred into the General CIP Fund for use towards this project.
Approved (4 to 0); Delgado Absent
CC 12. Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-25
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
Adopt Resolution CC 2024-90 and Resolution SA 2024-04 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2023-24 to Fiscal Year 2024-25.
Approved (4 to 0); Delgado Absent
CC 13. Request to Cancel the Regular City Council Meeting of October 1,2024 Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tern Linares
That the City Council consider cancelling the regular scheduled City Council Meeting of October 1, 2024.
Approved (4 to 0); Delgado Absent
CC 14. Confirm and Approve City Council's Appointments to the Parks&Recreation Commission and Finance Advisory Commission
Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tem Linares
Approve the City Council's appointments to the Parks & Recreation Commission and Finance Advisory Commission.
Approved (4 to 0); Delgado Absent
CC 15. Recognition of Congresswoman Grace F. Napolitano Motion made by: Councilmember Allen
Seconded by: Mayor Pro Tem Linares
7 That the City Council will consider approving a resolution recognizing Congresswoman Grace F. Napolitano.
Approved (4 to 0); Delgado Absent
NEW BUSINESS
NB 1. Covina Irrigating Company—Board of Directors Nominee Selection Process Staff Recommendation:
1. Nominate Covina Irrigating Company Board of Directors to Represent the City of Covina; and
2. Designate the City Manager or his appointee to represent the City at the Annual Shareholder's meeting on Thursday, October 24, 2024.
The agenda report was provided by City Manager Marcarello.
Councilmember Allen recommended keeping the current members in place. The remainder of the City Council concurred with the recommendation.
Motion made by: Councilmember Allen
Seconded by: Councilmember Cortez
1. Reappoint the current Covina Irrigating Company Board of Directors to Represent the City of Covina; and
2. Designate the City Manager or his appointee to represent the City at the Annual Shareholder's meeting on Thursday, October 24, 2024.
Approved (4 to 0); Delgado Absent
ADJOURNMENT
At 8:14 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, October 15, 2024, at 6:30 p.m.,for closed session and 7:30 p.m.,for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian Veli .010.1"-O eputy City Cler,
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Jo OF ing, Mayor/Chair
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