Regular City Council Joint Meeting - October 15, 2024
CLOSED SESSION
REGULAR CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado
INVOCATION
Given by Covina Police Chaplain Ron Butler
PRESENTATIONS
A. Code Enforcement Officer Week
B. Domestic Violence Awareness Month
C. Breast Cancer Awareness Month
D. Red Ribbon Week
CLOSED SESSION REPORT
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
Staff Recommendation:
CC 1. Minutes
1. 2024 09 03 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the September 3, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands August 30, 2024 - September 26, 2024 .pdf
2. Check Register August 30, 2024 - September 26, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $6,644,470.23.
CC 3. City of Covina Investment Report for Month Ended September 30, 2024
1. City of Covina Investment Report for Month Ended September 30, 2024.pdf
2. Covina Investment Report for the Month Ended September 30, 2024.pdf Staff Recommendation:
Receive and File.
CC 4. Traffic Calming Improvements Project – Project No. T2503 – Workman Avenue and 2nd Avenue Stop Sign Installation – Final Acceptance and Filing Notice of Completion
1. Workman Avenue and 2nd Avenue Stop Sign Installation - NOC.pdf
2. Attachment A - Notice of Completion(3).pdf
Staff Recommendation:
Accept the work performed by FS Contractors, Inc.; and
Authorize the City Clerk to file a Notice of Completion for the Traffic Calming Improvements Project – Project No. T2503 – Workman Avenue and 2nd Avenue Stop Sign Installation.
CC 5. Hollenbeck Park Trash Enclosure Project – Project No. P2501 – Final Acceptance and Filing Notice of Completion
1. Hollenbeck Park Trash Enclosure Project - NOC.pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
Accept the work performed by Siterep Construction Services, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Hollenbeck Park Trash Enclosure Project – Project No. P2501.
CC 6. Professional Services Agreement with Civiltec Engineering, Inc, for the Rancho La Merced Water Improvement Project – Project No. W2502 (Design Only)
1. PSA - Civiltec Engineering, Inc - Rancho La Merced Water Imp Proj - Design Only.pdf
2. Attachment A - PSA - Civiltec Engineering, Inc.pdf
3. Attachment B - Proposal Civiltec Engineering, Inc.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement between the City of Covina and Civiltec Engineering, Inc. in an amount not-to-exceed $55,890 for design engineering services pertaining to the Rancho La Merced Water Improvement Project – Project No. W2502 (Design Only).
CC 7. Public Works Yard Roof Repair Project – Final Acceptance and Filing Notice of Completion
1. Public Works Yard Roof Repair NOC.pdf
2. Attachment A - Notice of Completion(4).pdf
Staff Recommendation:
Accept the work performed by FC & Sons Roofing, Inc.; and Authorize City Clerk to file a Notice of Completion for the Public Works Yard Roof Repair Project
CC 8. Resolution CC 2024-95 Approving and Recordation of Tract No. 82315 (Melia Homes) Located at 1000 N. Azusa Avenue
1. Tract No. 82315 Final Acceptance.pdf
2. Attachment A - Resolution CC 2024-95.pdf
3. Attachment B - Subdivision Improvement Agreement.pdf
4. Attachment C - Tract Map 82315.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-95
approving the recordation of Tract No. 82315 (Melia Homes) located at 1000 N. Azusa Avenue
CC 9. First Amendment to the Agreement between the City of Covina and El Oasis Fisheria, Inc. for the Downtown Neighborhood Business Workforce Augmentation Program
1. El Oasis first amendment to CDBG Workforce Program.pdf
2. Attachment A - El Oasis Fisheria - Amendment No. 1.pdf Staff Recommendation:
Approve and Authorize the City Manager to execute an amendment and all related documents to the Agreement between the City of Covina (“City”) and El Oasis Fisheria, Inc. (“Participant”) for the Downtown Neighborhood Business Workforce Augmentation Program.
CC 10. First Amendment to the Agreement between the City of Covina and Homebred for the Business Assistance Job Creation Program
1. Homebred first amendment to Job Creation Program.pdf
2. Attachment A - Homebred - Amendment No. 1.pdf
Staff Recommendation:
Approve the amendment and authorize the City Manager to execute an amendment and all related documents to the Agreement between the City of Covina (“City”) and Homebred (“Participant”) for the Business Assistance Job Creation Program.
CC 11. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for December 3, 2024
1. Intent to Authorize Annexation 35 for CFD 2007-01.pdf
2. Attachment A - Resolution CC 2024-96.pdf
3. Attachment B - Resolution CC 2024-97.pdf
Staff Recommendation:
Adopt City
Resolution CC 2024-96
, declaring intention to authorize the annexation of territory (747 North Barranca, Covina//Annexation 35) to Community Facilities District No. 2007-1 (Public Services); and Adopt City
Resolution CC 2024-97
, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 12. Award of Contract to Waterline Technologies, Inc. for the Covina Park Aquatic Center Pool Filter Replacement Project
1. Covina Park Pool Filter Replacement.pdf
2. Attachment A - Waterline Technologes, Inc. Proposal.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreement.pdf Staff Recommendation:
Award contract for the Covina Park Aquatic Center Pool Filter Replacement Project to Waterline Technologies, Inc. in the amount of $32,285.06 and authorize the City Manager to execute the contract.
CC 13. Department of Public Works – Water & Streets/Sewer Divisions – Purchase Agreement/Purchase Order Authorization for (1) 2024 Ford Super Duty F-650SD Truck Upfitted with Pothole Patching Equipment
1. Pothole Patcher Truck - Purchase.pdf
2. Attachement A - CITY OF COVINA Quote.pdf
Staff Recommendation:
Authorize the City Manager to execute a Purchase Agreement/Purchase Order Authorization with Puente Hills Ford for the purchase of one (1) 2024 Ford Super Duty F-650SD Truck upfitted with new Pothole Patching Equipment in an amount not-to-exceed $217,660.44.
CC 14. Budget Amendment Resolutions for the Purchase of Additional Electronic Library Resources, the Purchase of Bleachers for Hollenbeck Park, and to Account for Additional Library Literacy Grant Funding
1. Budget Amendment Resolutions for the purchase bleachers and for Library and Literacy programs.pdf
2. Attachment A - Resolution CC 2024-99.pdf
3. Attachment B - Resolution CC 2024-100.pdf
4. Attachment C - Resolution CC 2024-101.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-99
for the purchase of additional electronic Library resources; Adopt
Resolution CC 2024-100
for the purchase of bleachers Hollenbeck Park; and
Adopt
Resolution CC 2024-101
to account for additional Literacy Grant funding.
CC 15. Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402 – Final Acceptance and Filing Notice of Completion
1. Badillo Street and Azusa Ave Water Main Replacement Project - NOC.pdf
2. Attachment A - Notice of Completion.pdf
3. Attachment B - Resolution CC 2024-98.pdf
Staff Recommendation:
Accept the work performed by GRBCON, Inc;
Authorize the City Clerk to file a Notice of Completion for the Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402; and Approve
Resolution CC 2024-98
appropriating $89,426.63 from Water CIP Fund – Fund Balance for use towards completion of this project.
CC 16. Request to Reorganize the Existing Staffing Structure of the Department of Public Works, Parks Maintenance Division
1. Parks Maintenance Division Staffing Reorganization.pdf Staff Recommendation:
That the City Council approve a proposed amendment to the current staffing organization of the Department of Public Works’ Parks Maintenance Division.
CC 17. Covina Housing Authority Annual Report FY 2023-2024
1. Covina Housing Authority Annual Report FY 2023-2024.pdf
2. Attachment A - Covina Housing Authority Annual Report FY 2023-2024.pdf
3. Exhibit A to Annual Report.pdf
Staff Recommendation:
Receive and file the report.
CC 18. Use Classification Determination on “Physical Therapy” Uses as a “Medical Office/Clinic” Use
1. Use Classification Determination on Physical Therapy Uses .pdf
2. Attachment A - Planning Commission Report.pdf
3. Attachment B - Resolution 2024-017 PC (signed).pdf
4. Attachment C - Resolution CC 2024-91.pdf
Staff Recommendation:
City Council adoption of
Resolution CC 2024-91
, approving a Use Determination concluding that “Physical Therapy” uses are similar to “Medical Office and/or Clinic” uses and making a finding exemption under the California Environmental Quality Act (CEQA) guidelines.
CC 19. Request to Cancel the Regular City Council Meeting of November 5, 2024
1. Nov 5 Cancellation.pdf
Staff Recommendation:
That the City Council consider canceling the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled joint meeting of November 5, 2024; and direct the City Clerk’s Office to post the required Notice of Cancellation.
CC 20. Update on Annexation Process of Unincorporated Islands within the City of Covina
1. Annexation.pdf
Staff Recommendation:
Receive and file the status update.
CC 21. Request to Amend the City’s Classification Plan for the Finance Department
1. Authorization to Reclass Payroll Analyst to Sr. Payroll Analyst.pdf Staff Recommendation:
Amend the Fiscal Year 2025 Budget to revise the approved budgeted fulltime position of Payroll Analyst in the Finance Department to that of Senior Payroll Analyst.
CC 22. Authorization to Prepare Construction Documents for Urban Greening Elements at Royal Oak Middle School in Accordance with CalFIRE Grant Requirements
1. 2024 1015 Royal Oak Urban Greening and Forestry Plan.pdf
2. Royal Oaks Middle School Boards 240918-1.pdf
Staff Recommendation:
That the City Council:
Review/Approve the conceptual designs; and
Authorize the Superintendent and City Manager to integrate any design feedback into final design plans and prepare construction documents in accordance with CalFIRE grant requirements.
CC 23. Hollenbeck Park Trash Enclosure Project – Project No. P2501 – Final Acceptance and Filing Notice of Completion
1. Hollenbeck Park Trash Enclosure Project - NOC(1).pdf
2. Attachment A - Notice of Completion(2).pdf
Staff Recommendation:
Accept the work performed by Siterep Construction Services, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Hollenbeck Park Trash Enclosure Project – Project No. P2501.
PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2024-92, CC 2024-93 and CC 2024-94, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 34), and to Call and Hold a Special Election
1. Public Hearing for CFD Annexation 34 .pdf
2. Attachment A - Annexation 34 Map.pdf
3. Attachment B - Resolution CC 2024-92.pdf
4. Attachment C - Resolution CC 2024-93.pdf
5. Attachment D - Resolution CC 2024-94.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-92
, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 34; 837 N. Sunflower Avenue, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and Adopt
Resolution CC 2024-93
, calling a special election and submitting to the voters of Annexation No. 34 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 34 to finance public services, and the establishment of an appropriations limit.
Staff Recommendation:
Adopt
Resolution CC 2024-94
making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 34.
PH 2. Public Hearing for the Expenditure of the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG)
1. JAG 2024.pdf
Staff Recommendation:
Hold the public hearing and receive and file proposed program for expenditure of 2024 Edward Byrne Memorial Justice Assistance Grant (JAG).
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, November 19, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.