Covina City Council
October 15, 2024

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2024-99

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AMENDING THE PARKS & RECREATION AND
LIBRARY SERVICES DEPARTMENT FISCAL YEAR 2024-2025

OPERATING BUDGET TO INCREASE THE REVENUE AND

EXPENDITURE ALLOCATION FOR ADDITIONAL ELECTRONIC

LIBRARY RESOURCES FUNDED THROUGH MONIES RECEIVED
FROM THE SOUTHERN CALIFORNIA LIBRARY COOPERATIVE.

WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2024-2025 Operating Budget was approved on June 4, 2024; and
WHEREAS, the approved Fiscal Year 2024-2025 Operating Budget is in accordance with all applicable ordinances of the City and statutes of the State; and WHEREAS, the Parks & Recreation and Library Services Department are members of the Southern California Library Cooperative; and
WHEREAS, the Southern California Library Cooperative distributed excess rollover funds to member Libraries for use on electronic resources, and the Covina Public Library has opted to use funds to expand the Cloud Library options for our patrons.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2024-2025 Operating Budget as follows:

Account Number Account Title
Adopted
Budget
Amended
Budget
1010 3900 43380 Library Services - $4,953
1010 3900 53100 Dues and Subscriptions $65,685 $70,638
SECTION 2. This resolution shall take effect immediately upon adoption.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 15
th day of October, 2024.

Resolution CC 2024-99 Page 2 of 2
City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-99 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15
th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
__________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

ATTACHMENT B
RESOLUTION CC 2024-100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AMENDING THE PARKS & RECREATION AND
LIBRARY SERVICES DEPARTMENT FISCAL YEAR 2024-2025

OPERATING BUDGET TO INCREASE THE EXPENDITURE

ALLOCATION FOR THE PURCHASE OF NEW BLEACHERS FOR

HOLLENBECK PARK UTILIZING RESTRICTED DONATION MONIES

PREVIOUSLY RECEIVED FOR YOUTH SPORTS EQUIPMENT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2024-2025 Operating Budget was approved on June 4, 2024; and
WHEREAS, the approved Fiscal Year 2024-2025 Operating Budget is in accordance with all applicable ordinances of the City and statutes of the State; and WHEREAS, the Parks & Recreation and Library Services Department and the Public Works Department are currently completing a renovation project at Hollenbeck Park; and WHEREAS, Hollenbeck Park is one of the primary locations used for the department’s Youth Sports programs and as a rentable field for other sports groups; and WHEREAS, bleacher seating for participants and spectators is a necessary amenity for the sports programs and other park uses; and
WHEREAS, funds are available in the Youth Sports Equipment restricted donation fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2024-2025 Operating Budget as follows:

Account Number Account Title
Adopted
Budget
Amended
Budget
2966 3200 55900 Other Equipment - $9,600
SECTION 2. This resolution shall take effect immediately upon adoption.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2024-100 Page 2 of 2
APPROVED and PASSED this 15
th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-100 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15
th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
__________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

ATTACHMENT C
RESOLUTION CC 2024-101

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AMENDING THE PARKS & RECREATION AND
LIBRARY SERVICES DEPARTMENT FISCAL YEAR 2024-2025

OPERATING BUDGET TO INCREASE THE REVENUE AND

EXPENDITURE ALLOCATION FOR THE LITERACY PROGRAM TO

ACCOUNT FOR ADDITIONAL FUNDING FROM THE CALIFORNIA

STATE LIBRARY LITERACY SERVICES GRANT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2024-2025 Operating Budget was approved on June 4, 2024; and
WHEREAS, the approved Fiscal Year 2024-2025 Operating Budget is in accordance with all applicable ordinances of the City and statutes of the State; and WHEREAS, the Parks & Recreation and Library Services Department receives grant monies each year from the California State Library’s Literacy Grant program; and WHEREAS, the City’s grant award for fiscal year 2024-2025 was higher than anticipated.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2024-2025 Operating Budget as follows:

Account Number Account Title
Adopted
Budget
Amended
Budget
2800 3900 42186 Literacy Grant $42,000 $46,680
2800 3900 50010 Regular Salaries $7,569 $11,752
2800 3900 54100 Books $5,000 $4,701
SECTION 2. This resolution shall take effect immediately upon adoption.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 15
th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor

Resolution CC 2024-101 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-101 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15
th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
__________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 15
Meeting: October 15, 2024
Title: Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Interim Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by GRBCON, Inc;

2. Authorize the City Clerk to file a Notice of Completion for the Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402; and

3. Approve Resolution CC 2024-98 appropriating $89,426.63 from Water CIP Fund – Fund Balance for use towards completion of this project.

EXECUTIVE SUMMARY/BACKGROUND:

On September 5, 2023, the City Council approved a contract with GRBCON, Inc in the amount of $814,045 for the installation of approximately 500 linear feet of 12-inch water main, 65 linear feet of 8-inch water main, water services and fire hydrant(s) at the intersection of Badillo Street and Azusa Avenue. Project construction has been completed and City staff recommends acceptance of the work performed by GRBCON, Inc and authorization for the City Clerk to file a Notice of Completion (Attachment A) for the Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402.

DISCUSSION:

The water main at the intersection of Badillo Street and Azusa Avenue was installed circa 1952. It has seen an increase in leak activity during the last few years and has reached the end of its useful life. The Badillo Street and Azusa Avenue Water Main Replacement Project will help sustain increased demands within the Zone 1 service area and will enhance fire protection by upsizing the water main up to 12” in diameter, while adding additional fire hydrants.

During construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change orders, increasing the overall contract amount by $87,396.20 as follows:
 Change Order No. 1 – Increased the overall contract amount by $79,680.20 for costs associated with new requirements from the Metropolitan Water District (MWD) including conflict prevention in the future.
 Change Order No. 2 – Increased the over contract amount by $7,716.00 for quantity adjustments.

FISCAL IMPACT:

Available funding for the Badillo Street and Azusa Avenue Water Main Replacement Project – Project No.

W2402 was allocated as follows:

Source of Project Funds Amount Account
American Rescue Plan Act (ARPA) $420,000 2990-5080-55410-W2402 Water CIP $500,000 6011-5080-55410-W2402
Total $920,000

The following table represents the final project summary:

Item Actual
Project Appropriations $920,000.00
GRBCON, Inc. – (Contract Amount plus Change
Orders) ($901,441.20)
Siterep Construction Services, Inc. – (Construction
Management & Inspection Services)
($98,410.43)
Willdan Engineering – (Soils & Material Testing) ($9,575.00) Total Expenditures ($1,009,426.63)
Total OVER BUDGET ($89,426.63)
Approval of Resolution CC 2024-98 will appropriate additional Water CIP monies towards project account number 6011-5080-55410-W2402 in order to supplement the original project budget by $89,426.63.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on:

September 13,
2024 . The work done was:

Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402

8. The names of the contractor, if any, for such work improvement was:

GRBCON, Inc. September 5, 2023
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Badillo Street and Azusa Avenue Water Main Replacement Project – Project No. W2402

10. The street address of said property is Badillo Street and Azusa Avenue (If no street address has been officially signed, insert “None”.) Dated October 15, 2024
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on October 15 , 2024 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)

ATTACHMENT B
RESOLUTION CC 2024-98

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2024-2025 BUDGET AND REFLECT AN APPROPRIATION OF $89,426.63 FROM AVAILABLE

WATER CIP FUND - FUND BALANCE FOR THE BADILLO STREET

AND AZUSA AVENUE WATER MAIN REPLACEMENT PROJECT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2025 Operating Budget & Capital Improvement Plan (CIP) was approved on June 4, 2024; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to appropriate funds from available Water CIP Fund – Fund Balance for the Badillo street and Azusa Avenue Water Main Replacement Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2024-2025 Budget for the Badillo Street and Azusa Avenue Water Main Replacement Project.

SECTION 2. Appropriate $89,426.63 from Water CIP Fund – Fund Balance to account number below:

Account No. Account Description Amount ($) Increase/Decrease 6011-5080-
55410-W2402
Water CIP-Trans & DistWater Dist SystemBadillo/Azusa Water Main Rep Project
$89,426.63 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 15th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor

Resolution CC 2024-98 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-98 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 16
Meeting: October 15, 2024
Title: Request to Reorganize the Existing Staffing Structure of the Department of Public Works, Parks Maintenance Division
Presented by: Rafael M. Fajardo, Interim Director of Public Works/City Engineer Recommendation: That the City Council approve a proposed amendment to the current staffing organization of the Department of Public Works’ Parks Maintenance Division.

EXECUTIVE SUMMARY/BACKGROUND:

Within the past two months, the Department of Public Works’ Parks Maintenance Division has borne the retirement of two (2) employees, resulting in the vacancy of two (2) part-time Park Maintenance Assistant positions. In combination with an existing part-time Park Maintenance Assistant vacancy, the Division is now understaffed by three (3) essential part-time personnel. This deficit in staffing leaves a strain on the Division, making it difficult to maintain current efforts to perform daily functions, assist with City-sponsored events, and respond to after-hour needs. As such, in an effort to enhance the functionality and better meet the current needs of the Division, staff recommends the consolidation of two (2) vacant part-time Park Maintenance Assistants into one (1) full-time Park Worker.

DISCUSSION:

Currently, the Department’s Parks Maintenance Division is comprised of four (4) full-time positions and three (3) part-time positions. Within the next few months, all three part-time positions will be vacant, leaving the Division significantly understaffed particularly as the number of facilities has increased. Within the past five (5) years, the Department of Public Works has opened the new Banna Park, a walking/bike trail at Covina Park, a Pickleball Court at Hollenbeck Park, a new Skate Park, new playground equipment at Covina Park and many more recreational amenities that require continued maintenance/repairs. Furthermore, the number of park facilities to maintain will continue to increase with upcoming projects including a walking/bike trail at Hollenbeck Park and, most impactfully, the Covina Recreation Village. In addition to routine maintenance of these facilities, Parks Maintenance staff also assists the Parks & Recreation Division with special events and responds to afterhour callouts across the City.

To meet the current needs and in anticipation of the additional responsibilities of the Parks Maintenance Division, City staff is requesting the consolidation of two (2) vacant part-time Park Maintenance Assistants into one (1) full-time Park Worker. This will reorganize the existing personnel structure to increase full-time positions from four (4) to five (5), and reduce part-time positions by two (2).

Current Organization Proposed Organization
Status Job Class Description Status Job Class Description Existing Park & Building Superintendent - FT Existing Park & Building Superintendent - FT Existing Park Foreman - FT Existing Park Foreman - FT
Existing Park Worker/Irrigation Specialist - FT Existing Park Worker/Irrigation Specialist - FT Existing Park Worker - FT Existing Park Worker - FT
Retired Park Maintenance Assistant - PT Proposed Park Worker - FT Retiring Park Maintenance Assistant - PT Vacant Park Maintenance Assistant - PT Vacant Park Maintenance Assistant - PT

The conversion of two (2) part-time Park Maintenance Assistants into one (1) full-time Park Worker will require additional funding in the amount of $40,184.56, as detailed below.

Current Organization Proposed Organization
Position Fully Burdened Annual Position Fully Burdened Annual Park Maintenance Assistant –
PT (Step 5)
$21,630.28
Park Worker – FT
(Step 1)
$79,613.29 Park Maintenance Assistant –
PT (Step 1)
$17,798.45
Total Fiscal Impact $39,428.73 Total Fiscal Impact $79,613.29 The $40,184.56 required for the new full-time position will be funded by the salaries of the three (3) part-time Park Maintenance Assistants vacancies, as these salaries were part of the approved Fiscal Year 2024-2025 Public Works Operational Budget. In the forthcoming years, the fully burdened salary for the new full-time Park Worker will be included in the annual budget process, commencing with Fiscal Year 2025-2026.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,
FISCAL IMPACT:

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 17
Meeting: October 15, 2024
Title: Covina Housing Authority Annual Report FY 2023-2024 Presented by: Brian K. Lee, AICP, Director of Community Development Recommendation: Receive and file the report.

EXECUTIVE SUMMARY:

In Fiscal Year 2010-2011, the Covina Housing Authority was activated by the Covina City Council. Health and Safety Code Sections 34328 and 34328.1 require all housing authorities to file an annual report by October 1st with the City Clerk and the State of California Department of Housing and Community Development. The report, which was filed with both offices, is attached as Attachment A.

The purpose of the report is to show the activities for the previous fiscal year. The attached report recounts the process whereby the Housing Authority assumed the housing functions and duties of the Covina Redevelopment Agency when that agency was dissolved pursuant to AB 1X 26, as well as providing other required information.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This activity will not result in a reasonably foreseeable change to the physical environment; it is exempt from CEQA under State CEQA Guidelines 15061 (b ) (2) and (3) and does not constitute a project.

Respectfully submitted,

ATTACHMENT A

COVINA HOUSING AUTHORITY
ANNUAL REPORT FY 23-24
Health and Safety Code Sections 34328 and 34328.1 require all housing authorities to file an annual report by October 1st with the City Clerk and the Department of Housing and Community Development. The requirements of the report follow.

A. Background
In FY 2010-2011, the Housing Authority was activated by the Covina City Council. City resolution No. 11-6926, adopted January 25, 2011, declared that there is a need for a housing authority, declared that all members of the City Council shall be the Commissioners of the Housing Authority and designated the mayor as the interim chairman of the housing authority.

On January 30, 2012, by Resolution 12-7045, the Covina City Council elected not to retain the housing assets and functions previously performed by the Covina Redevelopment Agency, which was dissolved pursuant to Part 1.85 of Division 24 of the California Health and Safety Code. All rights, powers, duties and obligations, including any encumbered amounts on deposit in the Agency’s Low-and Moderate Income Housing Fund, were transferred to the Covina Housing Authority.

On April 3, 2012, by Resolution 12-004, the Successor Agency to the Covina Redevelopment Agency recommended approval of the transfer of housing assets and properties of the former Agency to the Housing Authority by the Oversight Board.

On April 5, 2012, by Resolution 12-01, the Oversight Board directed the Successor Agency to transfer housing responsibilities and all rights, powers, duties and obligations associated with the housing activities of the Covina Redevelopment Agency along with the transfer of encumbered low-and moderate income housing funds designated for housing projects to the Covina Housing Authority pursuant to Health and Safety Code Sections 34176, 34177 and 34181. The Oversight Board approval was sent to the state Department of Finance for final approval. The transfer of the housing functions and duties were not questioned by the State Department of Finance, and so were approved.

Pursuant to Health and Safety Code section 34176 (a)(2) the Authority submitted a Housing Assets Transfer Form to the Department of Finance in July 2012. By letter dated August 30, 2012, the State Department of Finance approved the Housing Asset Transfer Form. The form was later amended, and the Amended Housing Asset Transfer Form was approved by the State Department of Finance by letter dated February 21, 2013.

The housing assets and functions assumed by the Housing Authority are as listed in Exhibit A to the Annual Report. In addition, the following rental properties will be monitored annually.

Village Green Apartments, 152 E Covina Blvd, Covina CA 91722 Smith Family Trust Apartments, 227 N Citrus Ave, Covina CA 91723 Cienega Gardens Apartments, 1211 N. Lyman, Covina CA 91724 Las Palmas Apartments, 777 W. Covina Blvd, Covina CA 91722 Center Street Apartments, 236 W. Center Street, Covina, CA 91723 Covina Gardens, 200 W. Rowland Street, Covina, CA 91723 Owner-occupied affordable housing units will continue to be monitored on an annual basis.

Authority-Owned Assets
In FY 10-11, the Housing Authority became the owner of record of two properties.

Ownership was affirmed when the Amended Housing Asset Transfer Form was approved by the State Department of Finance by letter dated February 21, 2013. One property has since been sold and the funds realized through the sale were deposited to the Low- and Moderate-Income Housing Asset Fund (“LMIHAF”).

APN Description
8434-002-904 Residential Property, Covina
APN 8434-002-904 is an occupied residential property, occupied as transitional housing for homeless women with children.

B. Activities for the Preceding Year
In Fiscal Year 2023-2024, the Covina Housing Authority did not issue any bonds, or execute any loans or financing agreements for multi-family rental development.

In FY 23-24, $0 was paid by the Successor Agency against the SERAF 2011 loan. All funds were deposited to the LMIHAF.

In addition, $0 was transferred to the LMIHAF pursuant to Health and Safety Code 34191.4(b)(3)(C).
(1) Percentage Requirements*
Not less than 20% of all units shall be available for occupancy on a priority basis to persons of low-income.

Categories:

Rental Housing 100%
Homeownership Developments N/A
Rehabilitation financing N/A
Of the one housing unit owned by the Housing Authority, 100% is occupied by households whose gross income does not exceed the applicable limits as of January 1, 2023.

*The only units owned, assisted or monitored by the Housing Authority are in connection with the transfer to the Housing Authority of the rights, powers, duties and obligations associated with housing activities of the former Covina Redevelopment Agency. (2) Units financed with Bonds N/A
(3) Multifamily Units N/A
(4) Recipients of Federal Rent Subsidies N/A
(5) Increase in Income of Current Occupant N/A
C. Recommended Legislation
The Authority does not intend to propose any legislation at this time.

D. Domestic Violence Reporting N/A

EXHIBIT A

TO THE ANNUAL REPORT
Amended Housing Assets List dated November 28, 2012

Exhibit A Page 1 of 20

Exhibit A Page 2 of 20

Exhibit A Page 3 of 20

Exhibit A Page 4 of 20

Exhibit A Page 5 of 20

Exhibit A Page 6 of 20

Exhibit A Page 7 of 20

Exhibit A Page 8 of 20

Exhibit A Page 9 of 20

Exhibit A Page 10 of 20

Exhibit A Page 11 of 20

Exhibit A Page 12 of 20

Exhibit A Page 13 of 20

Exhibit A Page 14 of 20

Exhibit A Page 15 of 20

Exhibit A Page 16 of 20

Exhibit A Page 17 of 20

Exhibit A Page 18 of 20

Exhibit A Page 19 of 20

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 18
Meeting: October 15, 2024
Title: Use Classification Determination on “Physical Therapy” Uses as a “Medical Office/Clinic” Use
Presented by: Brian K. Lee, AICP, Director of Community Development Recommendation: City Council adoption of Resolution CC 2024-91, approving a Use Determination concluding that “Physical Therapy” uses are similar to “Medical Office and/or Clinic” uses and making a finding exemption under the California Environmental Quality Act (CEQA) guidelines.

EXECUTIVE SUMMARY:

On August 27, 2024, the Planning Commission conducted a meeting seeking clarification on defining and classifying “physical therapy” uses. The Planning Commission concurred with the staff’s analysis that “physical therapy” uses function and operates similarly to a “medical office and/or clinic” and that physical therapists are licensed healthcare professionals who evaluate a patient’s physical status, establish a plan of care, and administer treatments. The Planning Commission directed staff to prepare a resolution for the use determination for their review and approval consideration.

On September 24, 2024, the Planning Commission adopted Resolution No. 2024-017 PC by a 5-0-0 vote, recommending the City Council approve Resolution CC 2024-91, approving the Use Determination.

FISCAL IMPACT:

The consideration of the proposed Use Determination will not have a fiscal impact.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Under the California Environmental Quality Act (CEQA), City staff has determined that the proposed Use Determination would not result in, or have a potential for resulting in, either a direct or indirect physical change in the environment or a reasonably foreseeable indirect physical change in the environment and, accordingly, does not qualify as a “project” under the California Environmental Quality Act (“CEQA”) (Cal. Pub. Resources Code, Section 21000 et. seq.) and the CEQA Guidelines (Cal. Code Regs., tit. 14, Section 15000 et. seq.), as defined in CEQA Guidelines Section 15061
Respectfully submitted,

ATTACHMENT A

RESOLUTION NO. 2024- 017 PC

A RESOLUTION OF THE CITY OF COVINA PLANNING

COMMISSION RECOMMENDING THAT THE CITY COUNCIL

APPROVE A USE DETERMINATION TO DETERMINE THAT

PHYSICAL THERAPY USES ARE SIMILAR TO MEDICAL

OFFICE AND/ OR CLINIC USES, AND MAKING FINDINGS

PURSUANT TO CEQA
WHEREAS, the Covina Municipal Code ( CMC) Chapter 17 has provisions that address physical therapy" uses, which require a Conditional Use Permit under CMC Chapter 17. 34. 030E.

A " physical therapy" use is defined and classified as a " health spa" use under CMC Chapter

17. 04. 299; and
WHEREAS, CMC Chapter 17. 60. 030 states that when an unlisted use is proposed for a particular zone or when classification of an unlisted use is requested, it is the Planning Commission' s
duty to ascertain all pertinent facts concerning the use and by resolution make findings and the reasons for designating a specific classification for such use. The resolution must also be referred to the Council and, if approved by the Council, thereafter the designated classifications will govern; and
WHEREAS, on August 27, 2024, the Planning Commission conducted a meeting regarding the clarification of " physical therapy" uses. The Planning Commission concurred with staff' analysis that " physical therapy" functions and operates similarly to a " medical office and/ or clinic" and physical therapists are licensed healthcare professionals who evaluate a patient' sphysical status, establish a plan of care, and administer treatments; and WHEREAS, The Planning Commission directed staff to prepare a resolution for the use determination for their review; and
WHEREAS, on September 24, 2024, the Planning Commission carefully considered all pertinent information contained in the staff report prepared for the use determination and concluded the meeting on that date; and
WHEREAS, all legal prerequisites prior to adoption of this Resolution have occurred.

NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Resolution.

SECTION 2. The Planning Commission hereby determines that the proposed Use Determination would not result in, or have a potential for resulting in, either a direct or indirect physical change in the environment, or areasonably foreseeable indirect physical change in the environment and, accordingly, does not qualify as a " project" under the California Environmental

ATTACHMENT B

RESOLUTION NO. 2024- 017 PC

Quality Act (" CEQA") (Cal. Pub. Resources Code, Section 21000 et. seq.) and the CEQA Guidelines ( Cal. Code Regs., tit. 14, Section 15000 et. seq.), as defined in CEQA Guidelines Section 15061.

SECTION 3. Based on the entire record, reviewing the proposed Use Determination and written comments thereon, and considering all oral and written information regarding the proposed Use Determination, the Planning Commission hereby finds, determines, and resolves as follows:

1. Field investigations have disclosed that the " physical therapy" use and its operation are compatible with the uses permitted in the zones wherein it is proposed to be located; and
Facts: Field investigation confirmed existing medical offices/ clinics within the City, specifically within the C -P Commercial, Administrative, and Professional Office Zone. Physical therapy uses have been in operation for several years. Field investigations, research, evaluation, and onsite visits to physical therapy offices/ clinics show that such uses function and operate as medical offices/ clinics rather than health spas.

2. That the " physical therapy" use is similar to medical office/ clinic uses permitted in the zone within which it is proposed to be located; and Facts: The " physical therapy" uses are similar to the " medical office/ clinic" uses listed in CMC Chapter 17. 34. 020A9. Physical therapy uses have been in operation for several years. Field investigations, research, evaluation, and onsite visits to physical therapy offices/ clinics show that such uses function and operate as medical offices/ clinics rather than health spas.

3. That the " physical therapy" use will not cause substantial injury to the values of property in the zone within which it is proposed to be located; and Facts: The " physical therapy" uses function and operate similarly to " medical office/ clinic" uses that are already permitted in the zone within which it is proposed and in all general commercial zones. It will continue to contribute to and improve the competitiveness of the commercial centers in the City, increase the properties' value, and not cause any substantial injury to these properties.

4. That the " physical therapy" use will be so designed, located and operated that the public health, safety and general welfare will be protected.

Facts: The " physical therapy" uses shall be regulated through the Site Plan Review process under CMC Chapter 17. 64, whereby design quality, exterior appearance, facility and site improvements, traffic mitigation measures, public health, safety, and general welfare will be protected.

SECTION 4. After considering all evidence presented at the public meeting, and the findings stated in the above Section 3 and the attached proposed City Council Resolution, the Planning Commission of the City of Covina does hereby recommend that the City Council ofthe

RESOLUTION NO. 2024- 017 PC

City of Covina adopt the proposed Resolution CC 2024- , approving the proposed Use Determination for " physical therapy" uses.

SECTION 5. The Secretary shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED by the members of the Planning Commission of Covina this 24th day of September 2024.

RO ON, CHAIR

CITY OF COVINA PLANNING COMMISSION
I hereby certify that the foregoing is a true copy of a resolution adopted by the Planning Commission of the City of Covina at a
regular meeting thereof held on the 24th day of September 2024, by the following vote of the Planning Commission:

AYES:

NOES:

ABSENT:

ABSTAIN:

FLORES, CONNORS, MCMEEKIN, RODRIGUEZ, RICHARDSON
NONE
NONE
NONE

A PLANNING COMMISSION SECRETARY

ATTACHMENT C
RESOLUTION CC 2024-91
A RESOLUTION OF THE CITY COUNCIL OF CITY OF COVINA.

CALIFORNIA, APPROVING A USE DETERMINATION TO DETERMINE

THAT PHYSICAL THERAPY USES ARE SIMILAR TO MEDICAL

OFFICE AND/OR CLINIC USES, AND MAKING FINDINGS PURSUANT

TO CEQA
WHEREAS, the Covina Municipal Code (CMC) Chapter 17 has provisions that address “physical therapy” uses, which require a Conditional Use Permit under CMC Chapter 17.34.030E.

A “physical therapy” use is defined and classified as a “health spa” use under CMC Chapter

17.04.299; and
WHEREAS, CMC Chapter 17.60.030 states that when an unlisted use is proposed for a particular zone or when classification of an unlisted use is requested, it is the Planning Commission’s duty to ascertain all pertinent facts concerning the use and by resolution make findings and the reasons for designating a specific classification for such use. The resolution must also be referred to the Council and, if approved by the Council, thereafter the designated classifications will govern; and
WHEREAS, on August 27, 2024, the Planning Commission conducted a meeting regarding the clarification of “physical therapy” uses. The Planning Commission concurred with staff’s analysis that “physical therapy” functions and operates similarly to a “medical office and/or clinic” and physical therapists are licensed healthcare professionals who evaluate a patient’s physical status, establish a plan of care, and administer treatments; and WHEREAS, The Planning Commission directed staff to prepare a resolution for the use determination for their review; and
WHEREAS, on September 24, 2024, the Planning Commission carefully considered all pertinent information contained in the staff report prepared for the use determination and concluded the meeting on that date. The Planning Commission, by a 5-0-0 vote, adopted Resolution No. 2024-017 PC recommending to the City Council the approval of the proposed Use Determination; and
WHEREAS, on October 15, 2024, the City Council of the City of Covina held a public meeting to consider the proposed Use Determination and concluded the hearing on that date; and WHEREAS, all legal prerequisites prior to adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Resolution.

Resolution CC 2024-91 Page 2 of 3
SECTION 2. The City Council hereby determines that the proposed Use Determination would not result in, or have a potential for resulting in, either a direct or indirect physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and, accordingly, does not qualify as a “project” under the California Environmental Quality Act (“CEQA”) (Cal. Pub. Resources Code, Section 21000 et. seq.) and the CEQA Guidelines (Cal.

Code Regs., tit. 14, Section 15000 et. seq.), as defined in CEQA Guidelines Section 15061.

SECTION 3. Based on the entire record, and reviewing the proposed Use Determination and written comments thereon, and considering all oral and written information regarding the proposed Use Determination, the City Council hereby finds, determines, and resolves as follows:

1. Field investigations have disclosed that the “physical therapy” use and its operation are compatible with the uses permitted in the zones wherein it is proposed to be located; and
Facts: Field investigation confirmed existing medical offices/clinics within the City, specifically within the C-P Commercial, Administrative, and Professional Office Zone. Physical therapy uses have been in operation for several years. Field investigations, research, evaluation, and onsite visits to physical therapy offices/clinics show that such uses function and operate as medical offices/clinics rather than health spas.

2. That the “physical therapy” use is similar to medical office/clinic uses permitted in the zone within which it is proposed to be located; and Facts: The “physical therapy” uses are similar to the “medical office/clinic” uses listed in CMC Chapter 17.34.020A9. Physical therapy uses have been in operation for several years. Field investigations, research, evaluation, and onsite visits to physical therapy offices/clinics show that such uses function and operate as medical offices/clinics rather than health spas.

3. That the “physical therapy” use will not cause substantial injury to the values of property in the zone within which it is proposed to be located; and Facts: The “physical therapy” uses function and operate similarly to “medical office/clinic” uses that are already permitted in the zone within which it is proposed and in all general commercial zones. It will continue to contribute to and improve the competitiveness of the commercial centers in the City, increase the properties’ value, and not cause any substantial injury to these properties.

4. That the “physical therapy” use will be so designed, located and operated that the public health, safety and general welfare will be protected.

Facts: The “physical therapy” uses shall be regulated through the Site Plan Review process under CMC Chapter 17.64, whereby design quality, exterior appearance, facility and site improvements, traffic mitigation measures, public health, safety, and general welfare will be protected.

Resolution CC 2024-91 Page 3 of 3
SECTION 4. After considering all evidence presented at the public meeting, and the findings stated in the above Section 3, the City Council of the City of Covina hereby adopt the Resolution CC 2024-91, approving the proposed Use Determination for “physical therapy” uses.

SECTION 5. The documents and materials that constitute the record of proceedings on which these findings and this Resolution are based are located at the City Clerk’s Office located at 125 E. College Street, Covina, CA 91723. The custodian of these records is the City Clerk.

SECTION 6. This Resolution shall be effective upon adoption.

SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 15
th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-91 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15
th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 19
Meeting: October 15, 2024
Title: Request to Cancel the Regular City Council Meeting of November 5, 2024 Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council consider canceling the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled joint meeting of November 5, 2024; and direct the City Clerk’s Office to post the required Notice of Cancellation.

DISCUSSION:

The General Election will be held on November 5, 2024, and traditionally, regular meetings are cancelled in order to provide local voters with the opportunity to vote.

The City Council has the legal authority to establish meeting dates and times and to cancel or reschedule such meetings with proper and timely public notice. Therefore, it is recommended that City Council cancel the meeting of November 5, 2024, and direct the City Clerk’s Office to post the required Notice of Cancelation.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 20
Meeting: October 15, 2024
Title: Update on Annexation Process of Unincorporated Islands within the City of Covina Presented by: Chris Marcarello, City Manager
Recommendation: Receive and file the status update.

EXECUTIVE SUMMARY:

At its September 17, 2024 regular meeting, the City Council requested an overview of the annexation process for Unincorporated Los Angeles territory within the City’s Sphere of Influence. The following report provides a brief update on the topic and annexation process with the County of Los Angeles (“County”) and the Local Agency Formation Commission (“LAFCO”).

DISCUSSION:

LAFCO provides a process that allows cities to incorporate areas into their communities and has identified unincorporated territory that could be annexed into the City of Covina. A brief summary of steps involved in this process includes:
 Meeting with representatives from LAFCO to discuss the application process and preparation of maps and boundary information needed to proceed.
 Meeting with representatives from the County of Los Angeles to discuss the process and timing related to a potential annexation of some or all of these unincorporated areas.  Coordination with LAFCO to prepare GIS maps of unincorporated areas.  Obtaining proposals for professional land surveyor services to develop legal descriptions for the unincorporated areas.
 Obtaining proposals from an economic consultant to assist in negotiations to ensure the sustainability of public services for unincorporated areas. This may include a financial analysis of existing property tax resources, infrastructure needs, public safety services and other public services that are currently provided by the County.

Following these steps, a full application package is prepared regarding the potential annexation of areas. This application consists of a resolution that includes the application, CEQA findings, pre-zoning ordinance, party disclosure form, LAFCO application form, maps/geographic description and related filing fees. Following the City Council’s consideration to proceed with an annexation application, the following steps would take place over roughly two to three years.
 LAFCO distributes the application proposal to impacted public agencies;  The County of Los Angeles distributes the proposal to County departments and service providers;  The County initiates a review of property tax revenues and property tax exchange for the unincorporated areas;
 City and County staff engages in negotiations related to property tax exchange amounts, needed infrastructure improvements and other public services; and  Public outreach to potential annexation areas.

Once deal points are agreed upon, LAFCO would proceed with noticing, public hearings and the processing of boundary changes.

FISCAL IMPACT:

There is no financial impact with receiving and filing this report. Should the Council decide to pursue further discussion on the topic, it would be appropriate to develop more detailed cost estimates and timelines for additional consideration.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 21
Meeting: October 15, 2024
Title: Request to Amend the City’s Classification Plan for the Finance Department Presented by: Theresa Franke, Interim Finance Director
Joanna Espinosa, Senior Human Resources Analyst
Recommendation: Amend the Fiscal Year 2025 Budget to revise the approved budgeted fulltime position of Payroll Analyst in the Finance Department to that of Senior Payroll Analyst.

EXECUTIVE SUMMARY:

The current approved personnel budget for full-time regular positions in the Finance Department includes one Finance Director, one Senior Management Analyst, two Senior Accountants, one Accountant, four Account Clerk I/II, one Payroll Analyst, one Payroll Technician, and one Administrative Technician. With the pending retirement of the incumbent Administrative Services Director, duties have been redistributed throughout the department. As such, it is recommended that the position of Payroll Analyst be reclassified to Senior Payroll Analyst.

DISCUSSION:

On August 20, 2024, City Council approved the reorganization of the Administrative Services Department to reestablish a Finance Department and transition Human Resources functions to the City Manager’s Office.

In examining the functions of the Covina Finance Department, the incumbent Payroll Analyst has taken on additional responsibilities. This includes enhancing the use of Munis to streamline processes, supporting the citywide budget administration, and supervising staff in payroll functions to ensure that critical deadlines and city operations are met.

To strengthen succession planning and acknowledge the increased and anticipated responsibilities taken on by the current Payroll Analyst, staff recommends that the position be reclassified to Senior Payroll Analyst as an overall benefit to the organization.

FISCAL IMPACT:

Additional cost incurred will be offset by the savings from the pending retirement of the Administrative Services Director.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 22
Meeting: October 15, 2024
Title: Authorization to Prepare Construction Documents for Urban Greening Elements at Royal Oak Middle School in Accordance with CalFIRE Grant Requirements Presented by: Chris Marcarello, City Manager
Brian K. Lee, Director of Community Development
Daniella Andrade, Management Analyst
Recommendation: That the City Council:

1. Review/Approve the conceptual designs; and

2. Authorize the Superintendent and City Manager to integrate any design feedback into final design plans and prepare construction documents in accordance with CalFIRE grant requirements.

EXECUTIVE SUMMARY:

In late 2022, the City Council and Charter Oak Unified School District Board approved a memorandum of understanding between both agencies to partner in grant applications and share related costs in the design development for the future use of District fields/facilities located at Royal Oak Middle School (“ROMS”) property, at 303 S Glendora Avenue. The City/District was successful in its competitive grant application to the California Department of Forestry and Fire Protection’s (“CalFire”) Urban and Community Forestry Grant Program (“Grant Program”) for urban greening activities at the ROMS campus, receiving notice of intent to award from the granting agency in the Summer of 2023. In December 2023, the City entered into a Grant Agreement with CalFIRE allowing work to officially begin. The Grant Program provides $198,000 for the completion of public outreach/engagement activities and the preparation of landscaping/engineering designs at ROMS, with a focus on stormwater infiltration improvements, increasing tree canopies, and creating outdoor classroom areas in non-athletic field areas. The City and COUSD are also contributing to the project funding through a $50,000 local match requirement, split evenly.

Following this work, it is appropriate for the City Council and District Board to finalize design plans and authorize the completion of construction documents in accordance with CalFire grant requirements. It is important to note that this phase of work focuses on non-athletic field areas and that the City/District are pursuing other grant and/or funding opportunities for the renovation of the sports fields/facilities which are not eligible expenses under the CalFIRE grant award.

Civic Engagement Summary
Civic Engagement played an instrumental role in the development of the concept/design. Conceptual designs were drafted after the first round of civic engagement was completed and survey data/community feedback was assessed by the COUSD and City staff. Civic Engagement for the planning project was spearheaded by the local non-profit Active SGV which consisted of the following:
 Three (3) Pop-Up Events at ROMS
 Mailer notifications (3,300) mailers with links to an online survey  Social media outreach
 Survey in hardcopy and online (Spanish & English)
 Project fact sheet (Spanish & English)

 In-person canvassing within a .25-mile radius of ROMS (300 homes visited)  Text messages to over 20,000 residents within a .25-mile radius of ROMS) The intent of the first round of civic engagement strategies was to 1.) inform the public of the grant-funded project, and 2.) gather information regarding the ROMS surrounding community, the property’s uses, and where the community would like to see specific green elements added to the property. A draft concept was developed after careful consideration of the community survey and feedback and was recirculated to the community for further input at a follow-up pop-up event at the ROMS property. The feedback has been generally supportive of this planning project. The concept features several areas that are greyed out as ‘not in scope’ due to the high volume of feedback/comments relating to the preservation of an “open field” or “open grass area” for soccer and other sports facilities, which are not eligible expenses under this grant award.

Following these activities, Active SGV will conduct a final update to the community in the form of community mailers, an email notification to survey respondents who opted to be added to a “Friends of Royal Oak” mailing list, and a final community “pop up event” to communicate the results of the design.

FISCAL IMPACT:

The action does not result in a fiscal impact. The local match requirement had been authorized by the City Council in February 2024.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is exempt.

Respectfully submitted,

Royal Oak Middle School - Final Concept
City of Covina September 2024
Features • ~400 trees added to site• Tree placement to increase shade canopy and to mitigate heat island effect• Microforest to support biodiversity• Bioswales to increase percolation and educational tool• Interpretive gardens focusing on native plant communities, pollinator species, and drought tolerance• Outdoor learning area adjacent to science classrooms• 3/4 mile walking path to support fi tness• Library plantings to increase shade and provide outdoor reading locations• Teen Scene outdoor gathering space and shaded pathways not in scope
Trees for Shade and Screening
Public Access from Badillo
not in scope
Bioswale and Pollinator Gardens
3/4 Mile Walking Trail
Viewing Meadow Mound and Microforest
Bioswale and Regraded SiteInterpretive Learning Area with Log Seating Pollinator and Native Plantings
Bioswales to Infi ltrate Stormwater
Microforest and Biodiversity Plantings
Outdoor Classrooms with Log Seating
not in scope
potential future parking and access
not in scope
potential location for solar
panels / shading within
parking lot
not in scope
low priority
based on
community
feedback
Outdoor Gathering Space
Outdoor Gathering Space
Shade Trees and Beautifi cation for
Adjacent Teen Scene
Shade Trees and Native Planting
around Library
Shaded School Entrance Bioswale and Demonstration Garden

Royal Oak Middle School - Outdoor Learning
City of Covina September 2024
Features • Access to science classrooms• Walking paths through planting• Microforest and native planting to study biodiversity
• Pollinator garden• Bioswale to capture and infi ltrate stormwater• Log, stump, and gabion seating• Tree and mound placement to increase shade and create quieter gathering spaces

Royal Oak Middle School - Bioswale, Pollinator Gardens, and Microforest City of Covina September 2024
Bioswales • Regraded areas to collect stormwater and allow in fi ltration
• Recharges groundwater aquifer• Reduces stormwater runoff• Plantings increase biodiversity• Educational opportunities for water conservation and water quality Pollinator Gardens • Utilizes native and drought tolerant plantings• Supports butterfl ies, moths, bees, and other insects critical for pollination• Learning opportunities such as butterfl y life cycle and migration Microforests • Intensely planted areas with a wide array of native plantings• Increases biodiversity and attracts birds and pollinators• Provides opportunity to study plant communities and symbiotic relationships• Plant growth and shade canopy at much faster rates than traditional planting

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 23
Meeting: October 15, 2024
Title: Hollenbeck Park Trash Enclosure Project – Project No. P2501 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Interim Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Siterep Construction Services, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Hollenbeck Park Trash Enclosure Project – Project No. P2501.

EXECUTIVE SUMMARY/BACKGROUND:

On July 2, 2024, the City Council approved a contract with Siterep Construction Services, Inc in the amount of $51,500 for the construction and installation of a new trash enclosure at the westerly end of Hollenbeck Park located at 1250 North Hollenbeck Avenue. Project construction has been completed and City staff recommends acceptance of the work performed by Siterep Construction Services, Inc. and authorization for the City Clerk to file a Notice of Completion (Attachment A) for the Hollenbeck Park Trash Enclosure Project – Project No. P2501.

DISCUSSION:

The installation of the new trash enclosure at Hollenbeck Park encompassed the following features:
 Construction of a new trash enclosure per the City of Covina Trash Enclosure Standard Plans  Installation of metal roof panels and metal doors for sustainability  Color match to City specific Standard Plans that complements other citywide trash enclosures FISCAL IMPACT:

Available funding allocated for the Hollenbeck Park Trash Enclosure Project – Project No. P2501 is shown below:

Source of Project Funds Amount Account
Environmental $150,000 6200-5580-55200-P2501
Total $150,000
The following table represents the final project summary:

Item Actual
Project Appropriations $150,000
Siterep Construction Services, Inc. – (Contract
Amount) ($51,500.00)
CEJ Engineers, Inc. - (Construction Management
& Paving Inspection – Contract Amount ($19,080.00)
Total Expenditures ($70,580.00)
Total UNDER/(OVER) BUDGET $79,420.00
Project savings of $79,420 will be returned to the Department of Public Works’ Environmental Fund – Fund Balance and programmed for future capital improvement projects.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

Report Approval Details
Document Title: Hollenbeck Park Trash Enclosure Project - NOC.docx Attachments: - Attachment A - Notice of Completion.docx Final Approval Date: Oct 10, 2024
This report and all of its attachments were approved and signed as outlined below:

Raphael Guillen
Rafael Fajardo
Theresa Franke
Fabian Velez
Chris Marcarello

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: October 11, 2024 . The work done was:

Trash Enclosure Project – Hollenbeck Park

8. The names of the contractor, if any, for such work improvement was:

Siterep Construction Services, Inc. July 2, 2024
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Trash Enclosure Project – Hollenbeck Park

10. The street address of said property is 1250 N. Hollenbeck Ave, Covina, CA 91722 (If no street address has been officially signed, insert “None”.) Dated October 15, 2024
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on October 15 , 2024 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: October 15, 2024
Title: Consideration of Resolutions CC 2024-92, CC 2024-93 and CC 2024-94, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 34), and to Call and Hold a Special Election Presented by: Brian K. Lee, AICP
Recommendation: 1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2024-92, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 34; 837 N. Sunflower Avenue, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2024-93, calling a special election and submitting to the voters of Annexation No. 34 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 34 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2024-94 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 34.

EXECUTIVE SUMMARY:

At the August 20, 2024, City Council meeting, the Council adopted the boundary map showing territory proposed to be annexed as Annexation No. 34 and declared its intention to authorize the annexation of that territory to Community Facilities District (CFD) No. 2007-1 (Public Services).

The purpose of the CFD is to finance the public safety and park services that are provided to the territory within the District beyond that provided by the City generally. In Fiscal Year 2024-2025 it has been determined that the cost of these services, for each additional multi-family residential home, will be $861.05 per year. This program has been conceived with the intention that all future residential development, which results in a net increase of non-exempted residential units, would be required to annex to the CFD. The project at 837 N. Sunflower Avenue, Covina, has a total of one (1) new residential unit. The special tax will be applicable to the one (1) residential unit in Annexation No. 34.

DISCUSSION:

The purpose of the public hearing is to 1) authorize the annexation of territory to the CFD (Annexation No. 34); 2) call and hold an election of property owners within the CFD, and 3) authorize the levy of a special tax within Annexation No. 34 to the CFD. The related resolutions are hereby presented to the City Council, pursuant to the Conditions of Approval for one (1) single-family residence to be built at 837 N. Sunflower Avenue, Covina, California.

Pursuant to the Conditions of Approval for development of a new single-family development at 837 N. Sunflower Avenue, Covina, the applicant agreed to annex to the CFD, or to pay an in-lieu fee based on the financial impact on Police, Fire, Emergency, and Parks services. The builder opted to annex into the CFD. Under the proposed

CFD, in Fiscal Year 2024-2025, any newly constructed, non-exempted single-family residential units are charged $861.05 per year for the following services: police, fire protection and suppression, paramedic services, and park maintenance. This Special Tax appears on the annual Property Tax bill for each unit. The Special Tax authorized by the CFD shall be levied on all units for which building permits were issued on or before May 1 of the preceding fiscal year.

FISCAL IMPACT:

The “Special Tax” authorized by the proposed Community Facilities District (CFD) will generate $861.05 annually, based on one (1) single-family residential unit at the FY 2024-2025 tax rate of $861.05 per single-family home and will be deposited to Account No. 2740-4800-45800. The Special Tax shall be used to pay for the following additional services in the District: police, fire protection and suppression, paramedic services, and park maintenance. The Special Tax will increase annually by the greater of two percent (2.00%), or the percentage change in the Consumer Price Index.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Staff has determined that the annexation of the does not constitute a “project” under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(b)(4) because such annexation involves the creation of a government funding mechanism which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

Respectfully submitted,

Attachment A
Annexation Map

ATTACHMENT B
RESOLUTION CC 2024-92

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2007-1 (ANNEXATION NO. 34) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
WHEREAS, this Council, on August 20, 2024, adopted Resolution CC 2024-76 (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (“CFD No. 2007-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2007-1, and a description and map of the proposed boundaries of the territory to be annexed to CFD No. 2007-1 (“Annexation No. 34”), is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and
WHEREAS, on the 15th of October, 2024, this Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2007-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2007-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2007-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2007-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2007-1, or (iii) owners of one-half or more of the area of land in the territory within CFD 2007-1 and not exempt from special tax, or (iv), owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2007- 1 and not exempt from the special tax; and
WHEREAS, a boundary map for Annexation No. 34 to CFD No. 2007-1 has been filed with the County Recorder of the County of Los Angeles, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Authorization. All prior proceedings taken by this Council with respect to CFD No. 2007-1 and the proposed annexation of territory thereto have been duly considered and

Resolution CC 2024-92 Page 2 of 4
are hereby determined to be valid and in conformity with the Act.

SECTION 3. Boundaries. The description and map of the boundaries of the territory to be annexed to CFD No. 2007-1, on file with the City Clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD No. 2007- 1, and said territory is hereby annexed to CFD No. 2007-1, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

SECTION 4. Services. The services which CFD No. 2007-1 is authorized to finance are in addition to those provided in or required for the territory within CFD No. 2007-1 and the territory to be annexed to CFD No. 2007-1 and will not be replacing services already available.

A general description of the services to be financed is as follows:

PUBLIC SERVICES
New police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance respectively, and (iv) City overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for Public Services.

SECTION 5. Special Taxes. It is the intention of this City Council that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2007-1 and the territory proposed to be annexed as part of Annexation No. 34, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 34, will be levied annually within the boundaries of Annexation No. 34 from and after the annexation of such property to CFD No. 2007-1. The special taxes shall be those as originally authorized through the formation of CFD No. 2007-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2007-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A,” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within Annexation No. 34 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

SECTION 6. Election. The provisions of the Resolution of Intention of the City, each as heretofore adopted by this Council, are by this reference incorporated herein as if fully set forth herein.
(a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 34 shall be submitted to the voters within Annexation No. 34 at an election called therefore as hereinafter provided. This Council hereby finds that twelve (12) or more persons have

Resolution CC 2024-92 Page 3 of 4
not been registered to vote within Annexation No. 34 for each of the 90 days preceding the close of the hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 34 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 34.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under applicable sections of the California Elections Code, commencing with Section 4000 of said code with respect to elections conducted by mail. The Council called a special election to consider the measures described and incorporated in the ballot, attached as Exhibit “B,” which election was held on March 21st, 2023, (hereafter referred to as “Election Day”). The City Clerk was the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2007-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 7:30 p.m. on Election Day, whether received by mail or by personal delivery. (c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, has been waived by the voters and the date for the election hereinabove specified is established accordingly.

SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 15th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2024-92 Page 4 of 4

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-92 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2023-92 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT

Resolution CC 2023-92 Exhibit A

FIRST AMENDED

RATE AND METHOD OF APPORTIONMENT

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES) A special tax as hereinafter defined shall be levied on and collected for Community Facilities District No. 2007-1 (Public Services) of the City of Covina (“CFD No. 2007-1”) each Fiscal Year, commencing in Fiscal Year 2007-2008, in an amount determined by the City Council of the City of Covina through the application of the appropriate Special Tax for “Developed Property,” as described below. All of the real property in CFD No. 2007-1, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent, and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Communities Facilities Act of 1982 as amended, being Chapter

2.5, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means any actual ordinary and necessary expense of the City of Covina, or designee thereof or both, to carry out the administration of CFD No. 2007-1 related to the determination of the amount of the levy of the Special Tax, the collection of the Special Tax including the expenses of collecting delinquencies, the payment of a proportional share of salaries and benefits of any City employee whose duties are directly related to the administration of CFD No. 2007-1, fees and expenses for counsel, Special Tax consultant and other consultants hired by the City in relation to CFD No. 2007-1, costs associated with responding to public inquiries regarding CFD No. 2007-1, and costs otherwise incurred in order to carry out the authorized purposes of CFD No. 2007-1.
“Affordable Housing” means any Unit within CFD No. 2007-1 that is subject to a written and recordable covenant, deed restriction, resale restriction, regulatory agreement or similar agreement with either the City of Covina or the Redevelopment Agency of the City of Covina, which restricts the amount of rent for that Unit to “affordable rent” (as that term is defined in California Health and Safety Code Section 50053) for a period of not less than fifty-five (55) years, or which restricts the purchase price for that Unit to “affordable housing cost” (as that term is defined in California Health and Safety Code Section 50052.5) for a period of not less than forty-five (45) years. A Unit shall no longer be considered Affordable Housing following the expiration or termination of the applicable covenant, restriction or agreement. “Annual Escalation Factor” means for the Special Tax, the greater of (i) two percent (2.00%), or (ii) the percentage change in the Consumer Price Index for the Calendar Year ending in December of the prior Fiscal Year.
“Assessor’s Parcel” means a lot or parcel of land designated on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number within the boundaries of CFD No. 2007-1.

Resolution CC 2023-92 Exhibit A
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel number.
“Base Year” means Fiscal Year ending June 30, 2008.
“Boundary Map” means the map of the boundaries for CFD No. 2007-1, as approved by the City Council, and recorded with the County in maps of assessments and community facilities districts.
“Building Permit” means a permit for new construction for a residential dwelling Unit. For purposes of this definition, “Building Permit” shall not include permits for construction or installation of retaining walls, utility improvements, or other such improvements not intended for human habitation.
“Calendar Year” means the period commencing January 1 of any year and ending the following December 31.
“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirements and providing for the levy and collection of the Special Tax.
“CFD No. 2007-1” means Community Facilities District No. 2007-1 (Public Services) established by the City under the Act.
“City” means the City of Covina.
“City Council” means the City Council of the City, acting as the Legislative Body of CFD No. 2007-1, or its designee.
“Consumer Price Index” means the index published by the U.S. Department of Labor, Bureau of Labor Statistics for all urban consumers in the Los Angeles-Riverside-Orange County area.
“County” means the County of Los Angeles.
“Developed Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits were issued on or before May 1 preceding the Fiscal Year for which the Special Tax is being levied, provided that a Final Map was created on or before January 1 of the prior Fiscal Year and that each such Assessor's Parcel is associated with a Lot, as determined reasonably by the City and/or CFD administrator.
“Exempt Property” means all Assessor’s Parcels within CFD No. 2007-1 designated as being exempt from the Special Tax as determined in Section F. “Final Map” means a subdivision of property evidenced by the recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or the recordation of a condominium plan pursuant to California Civil Code 1352 that creates individual lots for which Building Permits may be issued without further subdivision.

Resolution CC 2023-92 Exhibit A
“Fiscal Year” means the period commencing on July 1 of any year and ending the following June 30.
“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.
“Maximum Special Tax” means the Maximum Special Tax determined in accordance with Section C, which can be levied by CFD No. 2007-1 in any Fiscal Year on Taxable Property within CFD No. 2007-1.
“Mixed-Use Property” means all Assessor’s Parcels of Developed Property for which Building Permit(s) have been issued for purposes of constructing Non-Residential Property and Residential Property. Residential Units on Mixed-Use Property shall be classified as MultiFamily Residential. “Multi-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing a residential structure consisting of two or more residential Units that share common walls, including, but not limited to, duplexes, triplexes, town homes, condominiums, apartment Units, and residential Units on Assessor’s Parcels that are considered Mixed-Use Property. “Non-Residential Property” means all Assessor’s Parcels for which a Building Permit was issued for any type of non-residential use.
“Public Property” means any property within the boundaries of CFD No. 2007-1 that is owned by or irrecoverably dedicated to the City, the federal government, the State of California, the County, CFD No. 2007-1, or other public agency. For purposes of this definition, property owned by the Redevelopment Agency of the City of Covina is not considered Public Property and any property owned by the Redevelopment Agency will be subject to the levy of a Special Tax in accordance with Sections C and D herein.
“Public Services” means new police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City and Fire District staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance, and (iv) City and Fire District overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for police, fire protection services, paramedic services, and park maintenance.
“Special Tax” means any special tax authorized to be levied by CFD No. 2007-1 pursuant to the Act to fund the Special Tax Requirement.
“Single-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing one single-family residential dwelling Unit.
“Taxable Property” means all Assessor’s Parcels within CFD No. 2007-1 that are not exempt from the levy of the Special Tax.

Resolution CC 2023-92 Exhibit A
“Tax Class” means any of the classes listed in Table 1 below. “Undeveloped Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits have not been issued and that is not classified as Approved Property or Public Property.
“Unit” means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

B. CLASSIFICATION OF ASSESSOR’S PARCELS
Each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel within CFD No. 2007-1 shall be classified as Developed Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel of Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, or Mixed-Use Property.

C. MAXIMUM ANNUAL SPECIAL TAX
The Maximum Special Tax for each Assessor’s Parcel classified as Single-Family Residential, MultiFamily Residential, and Mixed-Use Property in Fiscal Year 2007-2008 shall be equal to the Maximum Special Tax set forth in Table 1.

TABLE 1

MAXIMUM ANNUAL SPECIAL TAX RATES
Fiscal Year 2007-2008
Tax Class Description Maximum
Special Tax
1 Single-Family Residential $527 per Unit
2 Multi-Family Residential $395 per Unit
3 Mixed-Use Property $395 per Unit
For each subsequent Fiscal Year following the Base Year, the Maximum Special Tax for each Assessor’s Parcel classified as Developed Property shall be adjusted by the Annual Escalation Factor.

Multiple Tax Classes
In some instances an Assessor’s Parcel may contain more than one Tax Class. The Maximum Special Tax levied on such Assessor’s Parcel shall be the sum of the Maximum Special Tax that can be imposed on all Tax Classes located on that Assessor’s Parcel.

D. METHOD OF APPORTIONMENT OF SPECIAL TAX
Commencing with Fiscal Year 2007-2008, and for each subsequent Fiscal Year, the Special Tax shall be levied on each Assessor’s Parcel of Developed Property at the applicable Maximum Special Tax as set forth in Section C.

Resolution CC 2023-92 Exhibit A
E. TERMINATION OF SPECIAL TAX
The Special Tax shall be levied in perpetuity to fund Public Services provided to CFD No. 2007-1.

F. EXEMPTIONS
The City shall classify as Exempt Property: (i) Public Property, (ii) Non-Residential Property, (iii) Undeveloped Property, (iv) Affordable Housing, or (v) Assessor’s Parcels with public or utility easements making impractical their utilization for other purposes than those set forth in the easement.

G. APPEALS
Any property owner claiming that the amount or application of the Special Tax is not correct may file a written notice of appeal with the City Council not later than twelve months after having paid the first installment of the Special Tax that is disputed. A representative(s) of CFD No. 2007-1 shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the representative’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).

H. MANNER OF COLLECTION
The annual Special Taxes shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2007-1 may collect the Special Taxes at a different time or in a different manner if necessary to meet its financial obligations.

Resolution CC 2023-92 Exhibit B

EXHIBIT B

SAMPLE BALLOT

Resolution CC 2023-92 Exhibit B

OFFICIAL BALLOT

SPECIAL ELECTION
City of Covina
Community Facilities District No. 2007-1
(Public Services)
Annexation No. 34
This ballot is for a special landowner election. You must return this ballot in the enclosed postage paid envelope to the Office of the City Clerk of the City of Covina no later than 7:30 p.m. on October 15, 2024, either by mail or in person. Ballots received after the special election with a postmark of the special election date, or earlier date, shall not be considered. The City Clerk’s office is located at 125 East College Street, Covina, California, 91723.

To vote, mark a cross (X) or a check mark in the voting square after the word “YES” or after the word “NO”. All distinguishing marks otherwise made are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Covina and obtain another.

Number of votes: 1 Property Owners: James and Jennifer McGee By: ____________________________ By: ________________________________ James McGee Jennifer McGee
PROPOSITION A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 34”) and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09-6743? Yes
No
PROPOSITION B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 34 to the City of Covina Community Facilities District No. 2007- 1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum?
Yes
No

ATTACHMENT C
RESOLUTION CC 2024-93

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING
TO THE VOTERS OF ANNEXATION NO. 34 OF CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES)

PROPOSITIONS REGARDING THE ANNUAL LEVY OF SPECIAL
TAXES WITHIN ANNEXATION NO. 34 TO FINANCE PUBLIC

SERVICES, AND THE ESTABLISHMENT OF AN APPROPRIATIONS
LIMIT
WHEREAS, pursuant to Section 53339.7 of the California Government Code the City Council (hereafter referred to as the “City Council”) of the City of Covina (the “City”) has adopted the resolution authorizing the annexation of territory to City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“CFD No. 2007-1”); and
WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2007-1 (“Annexation No. 34”) with respect to the levy of special taxes therein for the financing of public services within CFD No. 2007-1; and
WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 34 the annual levy of special taxes on taxable property within Annexation No. 34; and WHEREAS, pursuant to Section 53325.7 of the California Government Code and the provisions of said Code, the City Council may also submit to the voters of Annexation No. 34 a proposition for the establishment of an appropriations limit for Annexation No. 34; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 34 for each of the ninety (90) days preceding October 15, 2024.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct; (ii) 12 persons have not been registered to vote within the territory to be annexed to CFD No. 2007-1 for each of the 90 days preceding the close of the public hearing on October 15, 2024; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory to be annexed to CFD No. 2007-1, whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within Annexation No. 34 which would be subject to the proposed special taxes if they were levied at the time of the election; (iv) the owners of all of the land in Annexation No. 34 by written consent (a) waived the time limits set forth in Section 53326 of the California Government Code

Resolution CC 2024-93 Page 2 of 4
for holding the election called by this resolution and the election on the propositions (b) consented to the holding of the election on March 21, 2023, (c) waived notice and mailed notice of the time and date of the election, (d) waived an impartial analysis by the City Attorney of the ballot propositions pursuant to Section 9280 of the California Elections Code and arguments and rebuttals pursuant to Sections 9281 to 9287, inclusive, and 9295 of that Code, and mailing of a statement pursuant to Section 9401 of that Code, and (e) waived a synopsis of the measures to be included in the official ballot for said elections pursuant to Section 12111 of that Code; and (v) the City Clerk (hereafter referred to as the “City Clerk”) has consented to the holding of the election on October 15, 2024.

SECTION 2. Call of Election. The City Council hereby calls and schedules an election for March 21, 2023, on the proposition of the annual levy of special taxes on taxable property within Annexation No. 34 to CFD No. 2007-1 to finance public services within the CFD No. 2007-1, and on the proposition of the establishment of an appropriations limit for Annexation No. 34 to CFD No. 2007-1.

SECTION 3. Propositions. The propositions to be submitted to the voters of Annexation No. 34 at such special election shall be as follows:

Proposition A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 34”); and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09-6743?
Proposition B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 34 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? The First Amended Rate and Method of Apportionment is attached as Exhibit A.

SECTION 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, the special election shall be conducted by the City Clerk in accordance with the provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that Code, insofar as they may be applicable.

SECTION 5. Election Procedures. The procedures to be followed in conducting the special election on (i) the proposition with respect to the levy of special taxes on taxable property within Annexation No. 34 to CFD No. 2007-1 to pay for public services, and (ii) the proposition with respect to the establishment of an appropriations limit for Annexation No. 34 to CFD No. 2007-1 in the amount of $100,000 per annum shall be as follows:

Resolution CC 2024-93 Page 3 of 4
(a) Pursuant to Section 53326 of the California Government Code, ballots for the special election shall be distributed to the qualified electors by the City Clerk by mail or by personal service.
(b) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, and in particular Division 4 (commencing with Section 4000) of that Code with respect to election conducted by mail, the City Clerk, or designated official, shall mail or deliver to each qualified elector an official ballot in the appropriate form, and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, and a return identification envelope addressed to the City Clerk for the return of voted official ballots.
(c) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landownervoter. (d) The return identification envelope mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of the declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (e) The information to voter form to be delivered by the City Clerk to the landowner-voter shall inform them that the official ballot shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 7:30 p.m. on the 21st day of March, 2023; provided that if all qualified electors have voted, the election shall be closed with the concurrence of the City Clerk.
(f) Upon receipt of the return identification envelope, which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2024-93 Page 4 of 4
APPROVED and PASSED this 15th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-93 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2024-93 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT
(Please see Exhibit A to Resolution CC 2024-92, Attachment B, in this same packet)

ATTACHMENT D
RESOLUTION CC 2024-94

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, MAKING CERTAIN FINDINGS, CERTIFYING THE

RESULTS OF AN ELECTION AND ADDING PROPERTY TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES), ANNEXATION NO. 34
WHEREAS, the City Council of the City of Covina (the “City Council”), has previously formed a Community Facilities District pursuant to the provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2007-1 (Public Services) (hereafter referred to as CFD No. 2007-1); and
WHEREAS, the City Council initiated proceedings to annex certain territory to Community Facilities District No. 2007-1 (Public Services), Annexation No. 34 (hereafter referred to as “Annexation No. 34”); and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 34 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 34 for each of the ninety (90) days preceding October 15, 2024, therefore, pursuant to the Act the qualified electors of Annexation No. 34 shall be the “landowners” of Annexation No. 34 as such term is defined in Government Code Section 53317(f) and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 34 to the qualified electors of Annexation No. 34 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 34; and WHEREAS, the City Council adopted on October 15, 2024 a resolution entitled “Resolution of the City Council of the City of Covina, California, Calling a Special Election and Submitting to the Voters of Annexation No. 34 of City of Covina Community Facilities District No. 2007-1 (Public Services) Propositions Regarding the Annual Levy of Special Taxes within Annexation No. 34 to Finance Public Services, and the Establishment of an Appropriations Limit” (the “Resolution Calling Election”), calling for a special election (the “Special Election”) of the qualified electors within Annexation No. 34; and
WHEREAS, pursuant to the terms of said resolution, which are by this reference incorporated herein, the Special Election was held on October 15, 2024, and the City Clerk has on file a Certificate of Election Official and Statement of Votes Cast (the “Certificate”), a copy of which is attached hereto as Exhibit A and by this reference incorporated herein; and

Resolution CC 2024-94 Page 2 of 3
WHEREAS, the measures voted upon did receive the favorable 2/3’s vote of the qualified electors, and the City Council desires to declare the results of the Special Election; and WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 34 (hereafter referred to as the “Annexation Map”), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Properties to be annexed and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Findings. This City Council does hereby determine as follows:
(a) The unanimous consent to the annexation of Annexation No. 34 to CFD No. 2007-1 has been given by all of the owners within Annexation No. 34 and such consent shall be kept on file in the Office of the City Clerk. (b) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 34 for each of the ninety (90) days preceding October 15, 2024, therefore, pursuant to the Act the qualified electors of Annexation No. 24 shall be the “landowners” of such Annexation No. 34 as such term is defined in Government Code Section 53317(f). (c) Pursuant to the Certificate, the qualified electors of Annexation No. 34 have unanimously voted in favor of the levy of special taxes within Annexation No. 34 upon its annexation to CFD No. 2007-1 and the establishment of an appropriations limit for Annexation No. 34.

SECTION 3. Annexed Area. The boundaries and parcels of territory within Annexation No. 34 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.

SECTION 4. Declaration of Annexation. The City Council does hereby determine and declare that Annexation No. 34 is now added to and becomes a part of CFD No. 2007-1. The City Council, acting as the legislative body of CFD No. 2007-1, is hereby empowered to levy the authorized special tax within Annexation No. 34.

SECTION 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:

An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2024-94 Page 3 of 3
APPROVED and PASSED this 15th day of October, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-94 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 15th day of October, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2024-94 Exhibit A

EXHIBIT A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

Resolution CC 2024-94 Exhibit A

CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF COVINA )
The undersigned, ELECTION OFFICIAL OF THE CITY OF COVINA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions commencing with Section 53326 of the Government Code of the State of California, I did canvass the returns of the votes cast at the

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)
ANNEXATION NO. 34

SPECIAL ELECTION
in the City, held on October 15, 2024.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 34 to Community Facilities District No. 2007- 1 (Public Services) of the City of Covina for or against the Measure are full, true and correct.

NUMBER OF ELIGIBLE VOTES:

VOTES CAST ON PROPOSITION A: YES
NO
VOTES CAST ON PROPOSITION B: YES
NO
WITNESS my hand this 15th day of October, 2024.
_____________________________________
Chief Deputy City Clerk
City of Covina

Resolution CC 2024-94 Exhibit B

EXHIBIT B

ANNEXATION MAP

Resolution CC 2024-94 Exhibit C

EXHIBIT C

LIST OF PROPERTIES TO BE ANNEXED

Resolution CC 2024-94 Exhibit C

LIST OF PROPERTIES TO BE ANNEXED
ANNEXATION NO. 34
ASSESSOR PARCEL NO(S) 8402-017-073
Vesting Tract No.

N/A
Address
837 N. Sunflower Avenue
Covina, CA 91724
Landowner
James and Jennifer McGee
20545 E. Rancho San Jose Drive
Covina, CA 91724

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 2
Meeting: October 15, 2024
Title: Public Hearing for the Expenditure of the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG)
Presented by: David Povero, Chief of Police
Recommendation: Hold the public hearing and receive and file proposed program for expenditure of 2024 Edward Byrne Memorial Justice Assistance Grant (JAG).

EXECUTIVE SUMMARY:

Notification was received from the Department of Justice, Office of Justice Programs Bureau of Justice Assistance, that the Covina Police Department is eligible to receive $10,905 from the JAG 2024 program. This figure is based on population and crime statistics.

DISCUSSION:

Previous JAG allocations have been used to fund the part-time Community Services Officer (CSO) position assigned to manage the Youth Accountability Board (YAB). The 2023 JAG grant allocations are currently being used for this activity. Previous allocations of JAG grants have all been used to support this program and this newest appropriation of JAG 2024 ($10,905) will do the same but as part of a larger endeavor.

The tasks that the CSO performs include Preventive Juvenile Diversion, Victims advocacy, and neighborhood watch /Crime Prevention. This position will continue to work alongside educators and school resource officers to identify troubled students. The CSO will meet with the students, their family members, and school staff to provide resources, counseling, and assistance to deal with problems and divert students away from the criminal justice system.

Other tasks include:
• Aiding in the investigation to identify victims of domestic violence, sexual abuse, and other significant crimes. • Reach out to victims to inform them of resources and coordinate assistance. • Coordinate and communicate with neighborhood watch groups by scheduling meetings, connecting citizens with resources, and participating in community events.
• Maintain statistical data and records on the above programs.

FISCAL IMPACT:

Upon receipt of the final notification that the award has been awarded to the City, staff will bring back before the Council a resolution to increase the Police Department's revenue and expenditure budget under fund 2271 by $10,905 which is the award amount. There is no additional appropriation needed from the General Fund.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not Applicable

Respectfully submitted,