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CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
October 15, 2024, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present:Councilmember Walter Allen, III
Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor Pro Tem/Vice-Chair Victor Linares
Mayor/Chair John C. King
Staff Present: City Clerk Drew Aleman (Elected Member) City Treasurer Neil Polzin(Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: Administrative Services Director Anita Agramonte eSCRIBE Administrator(Forms)
1 CLOSED SESSION
REGULAR CLOSED SESSION -WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:38 p.m. with all Councilmembers present.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado.
INVOCATION
Given by Covina Police Chaplain Ron Butler.
PRESENTATIONS
A. Code Enforcement Officer Week
Mayor King read into record a proclamation declaring the second week of October 2024 as Code Enforcement Officer Appreciation Week and presented the proclamation to Community Development Director Lee, Senior Neighborhood Preservation Officer Jennifer McDowell, and Neighborhood Preservation Officer Russell Amio.
B. Domestic Violence Awareness Month
Mayor King read a proclamation into the record which declared October 2024 as Domestic Violence Awareness Month and presented the proclamation to YWCA representatives Ana Interiano, Gio Martinez, Christy Velasco, and Lily Tran.
Ms. Interiano thanked the City and Covina Police Department for working together with the YWCA to serve the community. She also provided information on the YWCA's services including case management, emergency sheltering, legal advocacy, and counseling services for victims of abuse; meals and case management for senior citizens; anti-bullying outreach and education for the youth; and a racial and social justice education initiative.
C. Breast Cancer Awareness Month
Mayor King read into the record a proclamation declaring October 2024 as Breast Cancer Awareness Month and recognized Emanate Health and the American Cancer Society for their dedication to cancer survivors and their families and encouraged residents to join in activities to increase awareness of what they can do to prevent Breast Cancer.
2 Chief Nurse and Clinical Officer at Queen of the Valley Hospital Mary Konyalian accepted the proclamation on behalf of Emanate Health, provided information on the services available through Emanate Health's Cancer Center, and thanked the City Council for the invitation and recognition.
D. Red Ribbon Week
Mayor King read into record and presented a proclamation declaring October 23rd through October 31St as Red Ribbon Week to Covina Valley Unified School District Superintendent Dr. Elizabeth Eminhizer, Ed.D., Covina Valley Unified School District Student Board Members Gianna Herrera of Covina High School, Karamay Gonzalez of South Hills High School, Jocelyn Melena of Northview High School, and Charter Oak Unified School District Assistant Superintendent Dr. Danny Kim, Ed.D.
Student Board Member Herrera thanked the City, staff, and Police Department for their continued support. Assistant Superintendent Kim echoed thanks for the continued support.
CLOSED SESSION REPORT
City Attorney Lee announced that direction was given to staff and no reportable action was taken.
PUBLIC COMMENTS
Resident Grace Ibanez requested a follow up to her request for street improvements on Cienega Aveue between Barranca Avenue and Grand Avenue. City Manager Marcarello provided information on the timeline of the project.
Resident Suzie Gutierrez commented regarding the need for more clear and consistent traffic calming signage around schools and City parks as well as increased use of push buttons at crosswalks due to the recent death near Northview High School.
Resident Concepcion Dura also commented on the need for traffic calming signage along Barranca Avenue and Badillo Street and voiced her opposition with the proposed housing development in the unincorporated area of the City.
Gary Chow, member of the Mt. SAC Board of Trustees, commented in support of Measure V, a bond measure for Mt. SAC appearing on the November 5th ballot, and provided reasoning behind the bond request.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen stated his appreciation for the proclamations given tonight and noted having previously worked with Enrique Camarena, whose abduction and murder lead to the creation of Red Ribbon Week.
Councilmember Cortez also stated her appreciation for tonight's proclamations and shouted out the City's Neighborhood Preservation Officers for their much appreciated work. She also expressed gratitude in highlighting Domestic Violence Awareness Month the good work of the YWCA.
Councilmember Delgado shouted out the Public Works Department for their work with the Code Enforcement Department across the City. He also invited the community to support the Covina 3 Police Department Pink Patch Project by attending their event at the Laugh Factory on October 24th.
Mayor King highlighted the continued public improvements being considered on the Consent Calendar including finalizing traffic safety improvements on Workman Avenue and Second Street, new trash enclosures for Hollenbeck Park, design for improvements of the Rancho la Merced Reservoir, roofing improvements at the City Yard facility, the replacement of a pool filter at Covina Park,and completion of water main improvements along Badillo Street and Azusa Avenue.
He also highlighted Consent Calendar items CC 14 and 22, utilizing grant funding to enhance Library and Parks & Recreation programs and replace bleachers, and item CC 19, cancelling the November 5th City Council meeting for the General Election voting day. Mayor King also stated what a great time he had at Thunderfest and thanked the Parks & Recreation, Public Works, and Police Departments for their work on the event as well as the Downtown Merchants Association for their coordination efforts. He also invited the community to the Boo Bash event taking place at Covina Park on Saturday, October 26th at 2:30 p.m. and will include mazes, vendors, games, arts and crafts, and a dog parade.
CITY MANAGER COMMENTS
None.
CONSENT CALENDAR PUBLIC COMMENTS
Neil Polzin provided comments regarding Consent Calendar item CC 20 in support of the annexation of unincorporated islands.
CONSENT CALENDAR
CC 1. Minutes
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
Approve the Minutes of the September 3, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
CC 2. Payment of Demands
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Approve Payment of Demands in the amount of$6,644,470.23.
Approved (5 to 0)
CC 3. City of Covina Investment Report for Month Ended September 30,2024 Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
Receive and File.
Approved (5 to 0)
4 CC 4. Traffic Calming Improvements Project — Project No. T2503 — Workman Avenue and 2nd Avenue Stop Sign Installation—Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
1. Accept the work performed by FS Contractors, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Traffic Calming Improvements Project — Project No. T2503 — Workman Avenue and 2nd Avenue Stop Sign Installation.
Approved (5 to 0)
CC 5. Hollenbeck Park Trash Enclosure Project — Project No. P2501 — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
1. Accept the work performed by Siterep Construction Services, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Hollenbeck Park Trash Enclosure Project—Project No. P2501.
Approved (5 to 0)
CC 6. Professional Services Agreement with Civiltec Engineering, Inc, for the Rancho La Merced Water Improvement Project—Project No.W2502 (Design Only)
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Authorize the City Manager to execute a Professional Services Agreement between the City of Covina and Civiltec Engineering, Inc. in an amount not-to-exceed $55,890 for design engineering services pertaining to the Rancho La Merced Water Improvement Project—Project No. W2502 (Design Only).
Approved (5 to 0)
CC 7. Public Works Yard Roof Repair Project—Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
1. Accept the work performed by FC & Sons Roofing, Inc.; and
2. Authorize City Clerk to file a Notice of Completion for the Public Works Yard Roof Repair Project
Approved (5 to 0)
5 CC 8. Resolution CC 2024-95 Approving and Recordation of Tract No.82315(Melia Homes) Located at 1000 N. Azusa Avenue
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Adopt Resolution CC 2024-95 approving the recordation of Tract No. 82315 (Melia Homes) located at 1000 N. Azusa Avenue
Approved (5 to 0)
CC 9. First Amendment to the Agreement between the City of Covina and El Oasis Fisheria, Inc. for the Downtown Neighborhood Business Workforce Augmentation Program
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Approve and Authorize the City Manager to execute an amendment and all related documents to the Agreement between the City of Covina ("City") and El Oasis Fisheria,Inc. ("Participant")for the Downtown Neighborhood Business Workforce Augmentation Program.
Approved (5 to 0)
CC 10. First Amendment to the Agreement between the City of Covina and Homebred for the Business Assistance Job Creation Program Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
Approve the amendment and authorize the City Manager to execute an amendment and all related documents to the Agreement between the City of Covina ("City") and Homebred ("Participant") for the Business Assistance Job Creation Program.
Approved (5 to 0)
CC 11. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for December 3,2024
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
1. Adopt City Resolution CC 2024-96, declaring intention to authorize the annexation of territory (747 North Barranca, Covina//Annexation 35) to Community Facilities District No. 2007-1 (Public Services); and
2. Adopt City Resolution CC 2024-97, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
Approved (5 to 0)
6 CC 12. Award of Contract to Waterline Technologies, Inc. for the Covina Park Aquatic Center Pool Filter Replacement Project
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Award contract for the Covina Park Aquatic Center Pool Filter Replacement Project to Waterline Technologies, Inc. in the amount of$32,285.06 and authorize the City Manager to execute the contract.
Approved (5 to 0)
CC 13. Department of Public Works — Water & Streets/Sewer Divisions — Purchase Agreement/Purchase Order Authorization for (1) 2024 Ford Super Duty F- 650SD Truck Upfitted with Pothole Patching Equipment
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Authorize the City Manager to execute a Purchase Agreement/Purchase Order Authorization with Puente Hills Ford for the purchase of one (1) 2024 Ford Super Duty F-650SD Truck upfitted with new Pothole Patching Equipment in an amount not-to-exceed $217,660.44.
Approved (5 to 0)
CC 14. Budget Amendment Resolutions for the Purchase of Additional Electronic Library Resources, the Purchase of Bleachers for Hollenbeck Park, and to Account for Additional Library Literacy Grant Funding
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
1. Adopt Resolution CC 2024-99 for the purchase of additional electronic Library resources;
2. Adopt Resolution CC 2024-100 for the purchase of bleachers Hollenbeck Park; and
3. Adopt Resolution CC 2024-101 to account for additional Literacy Grant funding.
Approved (5 to 0)
CC 15. Badillo Street and Azusa Avenue Water Main Replacement Project—Project No. W2402—Final Acceptance and Filing Notice of Completion Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
1. Accept the work performed by GRBCON, Inc;
2. Authorize the City Clerk to file a Notice of Completion for the Badillo Street and Azusa Avenue Water Main Replacement Project — Project No.
W2402; and
3. Approve Resolution CC 2024-98 appropriating $89,426.63 from Water CIP Fund—Fund Balance for use towards completion of this project.
Approved (5 to 0)
7 CC 16. Request to Reorganize the Existing Staffing Structure of the Department of Public Works,Parks Maintenance Division
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
That the City Council approve a proposed amendment to the current staffing organization of the Department of Public Works' Parks Maintenance Division.
Approved (5 to 0)
CC 17. Covina Housing Authority Annual Report FY 2023-2024 Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
Receive and file the report.
Approved (5 to 0)
CC 18. Use Classification Determination on "Physical Therapy" Uses as a "Medical Office/Clinic" Use
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
City Council adoption of Resolution CC 2024-91, approving a Use Determination concluding that "Physical Therapy" uses are similar to "Medical Office and/or Clinic" uses and making a finding exemption under the California Environmental Quality Act(CEQA) guidelines.
Approved (5 to 0)
CC 19. Request to Cancel the Regular City Council Meeting of November 5,2024 Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
That the City Council consider canceling the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled joint meeting of November 5, 2024; and direct the City Clerk's Office to post the required Notice of Cancellation.
Approved (5 to 0)
CC 20. Update on Annexation Process of Unincorporated Islands within the City of Covina
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
Receive and file the status update.
Approved (5 to 0)
8 CC 21. Request to Amend the City's Classification Plan for the Finance Department Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Amend the Fiscal Year 2025 Budget to revise the approved budgeted fulltime position of Payroll Analyst in the Finance Department to that of Senior Payroll Analyst.
Approved (5 to 0)
CC 22. Authorization to Prepare Construction Documents for Urban Greening Elements at Royal Oak Middle School in Accordance with Ca1FIRE Grant Requirements
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
That the City Council:
1. Review/Approve the conceptual designs; and
2. Authorize the Superintendent and City Manager to integrate any design feedback into final design plans and prepare construction documents in accordance with Ca1FIRE grant requirements.
Approved (5 to 0)
CC 23. Hollenbeck Park Trash Enclosure Project — Project No. P2501 — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
1. Accept the work performed by Siterep Construction Services, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Hollenbeck Park Trash Enclosure Project—Project No. P2501.
Approved (5 to 0)
PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2024-92, CC 2024-93 and CC 2024-94, Authorizing Annexation of Territory to City of Covina Community Facilities District No.2007-1 (Public Services)(Annexation No.34),and to Call and Hold a Special Election
Staff Recommendation:
1. City Council to open the public hearing and consider public testimony and close the public hearing; and
2. Adopt Resolution CC 2024-92, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 34; 837 N.
Sunflower Avenue, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and
3. Adopt Resolution CC 2024-93,calling a special election and submitting to the voters of Annexation No. 34 of City of Covina Community Facilities 9 District No. 2007-1(Public Services), propositions regarding the annual levy of special taxes within Annexation No. 34 to finance public services, and the establishment of an appropriations limit; and
4. Adopt Resolution CC 2024-94 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 34.
The agenda report was provided by Economic Development Manager Alana Mantilla.
Mayor King opened the public hearing.
There were no public comments, nor did anyone wish to submit a written protest.
Mayor King closed the public hearing.
City Clerk Aleman confirmed that no written protest had been received and therefore, a majority did not exist.
Mayor King had announced that because a majority protest did not exist, it was appropriate for the City Council to consider resolutions annexing the territory and calling a special election within the annexation area.
City Clerk Aleman confirmed that the ballots had been received and at the Mayor's request proceeded to canvass the ballots.
City Clerk Aleman completed the canvassing of the ballots and reported that:
• On Proposition A, one(1)vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition A was approved with 100%vote in favor.
• On Proposition B, one (1)vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition B was approved with 100%vote in favor.
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2024-92, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 34; 837 N.
Sunflower Avenue, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and
2. Adopt Resolution CC 2024-93,calling a special election and submitting to the voters of Annexation No. 34 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 34 to finance public services, and the establishment of an appropriations limit.
Approved (5 to 0)
Motion made by: Councilmember Cortez
Seconded by: Councilmember Allen
10 1. Adopt Resolution CC 2024-94 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 34.
Approved (5 to 0)
PH 2. Public Hearing for the Expenditure of the 2024 Edward Byrne Memorial Justice Assistance Grant(JAG)
Mayor King opened the public hearing.
The agenda report was provided by Police Chief Povero.
There were no public comments.
Councilmember Allen gave compliments to Police Chief Povero and his staff for the continued progress of the youth crime diversion program.
Mayor King closed the public hearing.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
Hold the public hearing and receive and file proposed program for expenditure of 2024 Edward Byrne Memorial Justice Assistance Grant(JAG).
Approved (5 to 0)
ADJOURNMENT
At 8:53 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, November 19, 2024, at 6:30 p.m.,for closed session and 7:30 p.m.,for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian Vel- y puty ity Clerk
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Jo Or mg, Mayor/Chair
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