Regular City Council Joint Meeting - November 19, 2024
CLOSED SESSION
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.
INVOCATION
Given by Covina Police Chaplain Jim Allgaier.
PRESENTATIONS
A. SVGCOG Update
B. Pink Patch Presentation
C. Law Enforcement Records and Support Personnel Day
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 09 17 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the September 17, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Minutes
1. 2024 10 15 Minutes Closed - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the October 15, 2024, Special Closed Session Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 3. Minutes
1. 2024 10 15 Minutes - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the October 15, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 4. Payment of Demands
1. Payment of Demands September 27, 2024 - October 31, 2024.pdf
2. Check Register September 27, 2024 - October 31, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $8,773,468.86.
CC 5. City of Covina Investment Report for Month Ended October 31, 2024
1. City of Covina Investment Report for Month Ended October 31, 2024.pdf
2. Attachment A - City of Covina Investment Report for the Month Ended October 31 2024.pdf Staff Recommendation:
Receive and File.
CC 6. First Amendment to Professional Services Agreement with Robert Half Talent Solutions
1. 2024 1119 PSA with Robert Half (Amendment 1) .pdf
2. First Amendment to Agreement with Robert Half Staffing Solutions.pdf Staff Recommendation:
Authorize City Manager to execute the First Amendment to Professional Services Agreement with Robert Half Talent Solutions, a California Corporation.
CC 7. Allocating Unallocated FY 24-25 Community Development Block Grant (CDBG) Funds to the "Residential Rehabilitation Program" Project D96164-24, and “Downtown Neighborhood Business Workforce Augmentation Program” Project 602621-24
1. FY 24-25 CDBG Budget Amendment - Allocating Unallocated Funds.pdf
2. Attachment A - Resolution CC 2024-103.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-103
, Authorizing an Increase to the FY 24-25 Community Development Block Grant for Projects D96164-24 and 602621-24, and Amending the FY 2024-2025 Community Development Budget to reflect these changes; and Authorize the City Manager or his designee to execute documents related to the FY 2024-2025 CDBG funds.
CC 8. Second Amendment to the Inspection and Confidentiality Agreement between Frontier California Inc. and the City of Covina Relating to the Properties Located at 175 E. Center Street and 176 E. Badillo Street
1. Second Amendment to Inspection and Confidentiality Agreement.pdf
2. Attachment A - Agreement and First Amendment.pdf
3. Attachment B - Proposed Second Amendment to Agreement.pdf Staff Recommendation:
Authorize the City Manager to execute a Second Amendment to the Inspection and Confidentiality Agreement.
CC 9. First Amendment to Professional Services Agreement with CIR, Inc.
1. 2024 1119 First Amendment to CIR PSA.pdf
2. Attachment A - First Amendment to Agreement.pdf
3. Attachment B - Resolution CC 2024-107.pdf
Staff Recommendation:
Approve First Amendment to Professional Services Agreement with CIR, Inc.; and Approve
Resolution CC 2024-107
Appropriating $87,836.76 to the General Fund’s Building Division for Contracted Services.
CC 10. Frontage Median Bioswale Installation Project – Project No. P2502 – Final Acceptance and Filing Notice of Completion
1. Frontage Median Bioswale Installation Project - NOC(1).pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
Accept the work performed by Siterep Construction Services, Inc; and Authorize the City Clerk to file a Notice of Completion for the Frontage Median Bioswale Installation Project – Project No. P2502
CC 11. Approval of Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program
1. Agenda Report - Covina FY24 Prop A Incentive Reporting Year 2022.pdf
2. Attachment A - FY24 MOUPAICOVI24000 Prop A Incentive Voluntary.pdf Staff Recommendation:
Authorize the City Manager to execute the Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for Collecting and Reporting Data for the National Transit Database for Report Year 2022.
CC 12. Consideration of a Side Letter Agreement between the City of Covina and the American Federation of State, County and Municipal Employees Local 3325, Affiliated with AFSCME District Council 36
1. AFSCME Side Letter.pdf
2. Attachment A - AFSCME Side Letter.pdf
3. Attachment B - Resolution CC 2024-108.pdf
Staff Recommendation:
That the City Council adopt
Resolution CC 2024-108
, authorizing the City Manager to execute a Side Letter Agreement between the City of Covina and the American Federation of State, County and Municipal Employees (“AFSCME”) Bargaining Group, revising Article 8.4 Advancement Through Salary Range.
CC 13. PD Locker Room Renovation Project – Project No. F2301 – Final Acceptance and Filing Notice of Completion
1. PD Locker Room Renovation Project - Project No. F2301 - NOC.pdf
2. Attachment A - Notice of Completion(2).pdf
3. Attachment B - Resolution CC 2024-106.pdf
Staff Recommendation:
Accept the work performed by BBS Construction, Inc;
Authorize the City Clerk to file a Notice of Completion for the PD Locker Room Renovation Project – Project No. F2301; and Approve
Resolution CC 2024-106
appropriating $117,899.37 from Measure CC Fund Balance to be transferred into the Building Maintenance Fund for project completion.
CC 14. Purchase Agreement/Purchase Order Authorization for (1) New Truvac HXX 18” Vacuum Excavator Truck (Vactor Truck) for the Department of Public Works – Water Division
1. Department of Public Works – Water Division – Purchase Order Authorization for Vactor Truck.pdf
2. Attachment A - Haaker Quote.pdf
3. Attachment B - Resolution CC 2024-102.pdf
Staff Recommendation:
Authorize the City Manager to execute a Purchase Agreement/Purchase Order Authorization with Haaker Equipment Company for the purchase of one (1) New 2024 Truvac HXX 18” Vacuum Excavator Truck (Vactor Truck) in an amount not-to-exceed $750,512.54.
CC 15. Installation of All-Way Stop Intersection at Puente Street and San Jose Avenue between 2nd Avenue and Barranca Avenue
1. Installation of All-Way Stop Intersection - Puente St and San Jose Ave.pdf
2. Attachment A - All Way Stop Study at San Jose Ave and Puente St.pdf Staff Recommendation:
That the City Council approve the Traffic & Mobility Advisory Commission’s recommendation to install an All-Way Stop Intersection at Puente Street and San Jose Avenue between 2nd Avenue and Barranca Avenue.
CC 16. First Amendment to the Professional Services Agreements for On-Call Engineering Consultant Services
1. First Amendment - On-Call Consultants.pdf
2. Attachment A - First Amendment to Professional Services Agreements for On-Call Engineering Consultant Services.pdf Staff Recommendation:
Authorize the City Manager to execute the First Amendment to the Professional Services Agreements between the City of Covina and On-Call Engineering Consultant Services for the period of July 1, 2024 through June 30, 2026 with the option of two one-year extensions increasing the not-to-exceed value from $150,000 per fiscal year to $300,000 per fiscal year.
CC 17. First Amendment to Professional Services Agreement with Five Point Design for On-Call Planning Consulting and Landscape Plan Check Services
1. 2024 1119 PSA with Five Point Design (First Amendment).pdf
2. Attachment A - First Amendment - On Call FPD.pdf
Staff Recommendation:
Approve First Amendment to Professional Services Agreement with Five Point Design.
CC 18. Award Minor Construction & Maintenance Services Agreement to Sky JTC Corporation (dba Sky Painting) for the Painting of the Fuel Station and Various Buildings at the Public Works Yard
1. Fuel Station and Building Painting Project - Contract Award.pdf
2. Attachment A - Sky Painting Proposal.pdf
3. Attachment B - Minor Construction and Maintenance Agreement.pdf Staff Recommendation:
Award Minor Construction & Maintenance Services Agreement for the Public Works Yard Fuel Station and Building Painting Project to Sky Painting in the amount of $76,590.00 and authorize the City Manager to execute the Agreement.
CC 19. Resolution CC 2024-105 Approving and Recordation of Parcel Map No. 84018 (Covina Village) Located at 1000 N. Azusa Avenue
1. Parcel Map No. 84018 Final Acceptance.pdf
2. Attachment A - Resolution CC 2024-105.pdf
3. Attachment B - Final Map.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-105
approving the recordation of Parcel Map No. 84018 (Covina Village) located at 1000 N. Azusa Avenue.
CC 20. Barranca Avenue Street Resurfacing Project – Project No. P2507 & Cienega Avenue Street Resurfacing Project – Project No. P2508 – Award of Contract to Gentry Brothers, Inc. in the Amount of $1,910,443
1. Barranca Ave and Cienega Ave Resurfacing Project - Award.pdf
2. Attachment A - Bid Analysis.pdf
3. Attachment B - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
4. Attachment C - Bid Proposal Gentry Brothers, Inc.pdf
5. Attachment D - PSA CEJ Engineers.pdf
6. Attachment E - PSA - Willdan Engineering, Inc.pdf
Staff Recommendation:
Approve plans and specifications for the Barranca Avenue Street Resurfacing Project – Project No. P2507 & Cienega Avenue Street Resurfacing Project – Project No. P2508; Award a contract for the Barranca Avenue Street Resurfacing Project - Project No. P2507 & Cienega Avenue Street Resurfacing Project – Project No. P2508 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $1,910,443 and authorize the City Manager to execute the contract; Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc for Construction Management & Inspection Services for a not-to-exceed amount of $92,560 and authorize the City Manager to execute the agreement; Award a Professional Services Agreement (PSA) to Willdan Engineering for Pavement Analysis & Testing for a not-to-exceed amount of $35,000 and authorize the City Manager to execute the agreement; and Authorize a project contingency amount of $250,000 for any unforeseen construction expenses.
CC 21. Water Main Upgrade – Covina Heights Water Improvements Project – Project No. W2401 – Final Acceptance and Filing Notice of Completion
1. Water Main Upgrade - Covina Heights Water Improvements Project - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Gentry Brothers, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Water Main Upgrade – Covina Heights Water Improvement Project – Project No. W2401.
CC 22. Mobile Radio Purchase
1. Mobile Radio Purchase.pdf
2. Attachment A - Quote.pdf
Staff Recommendation:
Approve the purchase of Twenty-four (24) Kenwood mobile radios in the amount of $171,851.58 from Foothill Communications and waive competitive bidding requirement.
CC 23. Accept Funding Award for 2023 State Homeland Security Grant
1. 2023 State Homeland Security Grant Award.pdf
2. Attachment A - Resolution CC 2024-109.pdf
3. Attachment B - Subrecipient Agreement_Covina.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-109
to increase the Police Department’s 2024-25 budget by $92,830 resulting from the 2023 State Homeland Security Award; Authorize the City Manager or his designee to sign the 2023 State Homeland Security (SHSP) sub-recipient award agreement and all related documents; and Approve the purchase of Motorola radio equipment offered through the reimbursable State of California FY 2023 Homeland Security Program (SHSP).
CC 24. Agreement between the City of Covina and AQMNI LLC for Creation of a Mural at 124 E. College Street
1. Agreement between the City of Covina and AQMNI for a Mural.pdf
2. Attachment A - License Agreement.pdf
3. Attachment B - Proposed Mural.pdf
4. Attachment C - Agreement with AQMNI LLC.pdf
Staff Recommendation:
Authorize the execution of an Agreement between the City of Covina and AQMNI LLC in an amount not-to-exceed $45,841 for the creation of a mural on the eastern exterior wall of 124 E. College Street, and authorize the City Manager to execute the Agreement and other pertinent documents, and take such actions as are necessary to administer the Agreement; and Authorize the execution of a License Agreement between the City of Covina and Dr. Dimitris Constantinou for the temporary use of a portion of his property located at 128 E. College Street to facilitate the installation of the mural.
CC 25. Acceptance and Use of Los Angeles County Regional Park & Open Space District Measure A Funds for Playground Equipment at Hollenbeck Park & Appropriating from Available Sanitary Sewer Fund for Use Towards New Restroom Acquisition and Installation
1. Measure A and Sanitary Sewer Funding - Hollenbeck Park Urban Greening Revitalization Project.pdf
2. Attachment A - Notice to Proceed Measure A Funding.pdf
3. Attachment B - Resolution CC 2024-110.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-110
Accepting and Appropriating $275,141.39 in Measure A Funding into the City’s Parks Capital Improvement Program Fund and appropriating $420,000 from Sanitary Sewer Fund – Fund Balance for use towards the Playground Equipment Purchase and Demolition, Acquisition, and Installation of New Restrooms at Hollenbeck Park; and Authorize the City Manager to execute change orders as necessary with a revised contingency amount of $825,000 for Green Giant Landscape, Inc. utilizing Grant Funds and Sanitary Sewer Funds.
CC 26. Office of Traffic Safety Grant
1. Office of Traffic Safety Grant.pdf
2. Attachment A - Resolution CC 2024-104.pdf
3. Attachment B - OTS grant 2024-1.pdf
Staff Recommendation:
Approve
Resolution CC 2024-104
accepting $30,000 in grant funding from the State Office of Traffic Safety and increase the police department budget to appropriate said funding; and Authorize the City Manager or his designee to execute the grant agreement.
CC 27. Approve the Annual Report and Establish the Date, Time, and Place for the Public Hearing for the Calendar Year 2025 Annual Assessment of the Downtown Covina Business Area Enhancement District (BAED)
1. Approve Annual Report and Logistics for Calendar Year 2025 Annual Assessment of Downtown District (BAED).pdf
2. Attachment A - Resolution CC 2024-111.pdf
Staff Recommendation:
Approve the Annual Report of the Downtown Covina Business Area Enhancement District (BAED); and Adopt
Resolution CC 2024-111
, declaring its intent to levy an annual assessment for the calendar year 2025 in the Downtown Covina Business Area Enhancement District, and establish the date, time and place for the public hearing.
NEW BUSINESS
NB 1. Covina Irrigating Company - Board of Directors Appointments
1. CIC Directors Discussion Draft.pdf
Staff Recommendation:
Provide Direction on the Current Covina Irrigating Company Board of Directors to Represent the City of Covina.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 3, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.