Covina City Council
December 17, 2024

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, December 17, 2024, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.

In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages

CLOSED SESSION

CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER

ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King

PLEDGE OF ALLEGIANCE
Led by Mayor King

INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro

PRESENTATIONS
A. Retirement of Police Chief David Povero

PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed. Those wishing to speak on an item NOT ON THE AGENDA will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.

CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.

CC 1. Payment of Demands 5
Staff Recommendation:

Approve Payment of Demands in the amount of $2,397,813.47.

CC 2. City of Covina Investment Report for Month Ended November 30, 2024 11 Staff Recommendation:

Receive and File.

CC 3. Request to Cancel the Regular City Council Meeting of January 7, 2025 27 Staff Recommendation:

That the City Council consider cancelling the regular scheduled City Council Meeting of January 7, 2025.

CC 4. City of Covina Annual and Five-Year Development Impact Fee Report for the Fiscal Year ending in June 30, 2024
29 Staff Recommendation:

It is recommended that the City Council adopt Resolution CC 2024-118, approving the City of Covina Annual and Five-Year Development Impact Fee Report for the Fiscal Year ending in June 30, 2024.

CC 5. Professional Services Agreement with Willdan Engineering for Amount Not-to-Exceed $39,968 Related to Sewer System Management Plan Audit & Update Compliance to Statewide General Waste Discharge Requirements for Sanitary Sewer Systems
67 Staff Recommendation:

Authorize the City Manager to execute a Professional Services Agreement between the City of Covina and Willdan Engineering in an amount not-toexceed $39,968 related to the Sewer System Management Plan (SSMP) Audit & Update.

CC 6. Resolution CC 2024-119 to Amend the Fiscal Year 2024/2025 Capital Improvement Program to Increase Funding from Measure W Municipal Funds – Fund Balance for Covina Recreation Village Project in Amount of $485,088.26 113
Staff Recommendation:

Adopt Resolution CC 2024-119 to appropriate $485,088.26 from available Measure W – Municipal Funds – Fund Balance to the Covina Recreation Village Project (Account No. 2510-5600-55200-P2202) to provide additional funding required for the installation of two storm water infiltration systems; and

1. Authorize the Director of Public Works/City Engineer to approve a contract Change Order for the Covina Recreation Village Project with Perera Construction and Design, Inc. in the amount of $869,479.08.

2. CC 7. Approval of Part-Time Salary Range Adjustments Subject to Minimum Wage and Revised Paid Sick Leave Policy for Part-Time Employees 121
Staff Recommendation:

Approve salary range adjustments for classifications affected by the State mandated minimum wage increases effective January 1, 2025, as per Labor Code Section 1182.12(c)(3)(A).

PUBLIC HEARINGS
PH 1. Public Hearing of 2025 Annual Report for Downtown Covina Business Area Enhancement District (BAED)
127
Staff Recommendation:

Conduct the public hearing of the 2025 Annual Report for the Covina Downtown Business Area Enhancement District and Proposed Assessment; and

1. Adopt Resolution CC 2024-111, confirming the 2025 Annual Report for the Downtown Covina Business Area Enhancement District, and levying the 2025 assessment described therein.

2.

NEW BUSINESS
NB 1. Direction on the Issuance of Notices to Proceed in the City’s Commercial Cannabis Permit Program RFP Process
133
Staff Recommendation:

That the City Council provide direction regarding the selection of applicants in the City’s Commercial Cannabis RFP process to proceed in the preapplication and permit process.

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, January 21, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 1
Meeting: December 17, 2024
Title: Payment of Demands
Presented by: Theresa Franke, Interim Director of Finance Recommendation: Approve Payment of Demands in the amount of $2,397,813.47.

EXECUTIVE SUMMARY/BACKGROUND:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants November 15, 2024 – November 27, 2024 CITY checks/EFTs $ 1,258,668.78
CITY payroll $ 1,120,173.05
CITY voids $ (37,464.85)
Worker’s Comp $ 56,180.63
$ 2,397,557.61
SACRA checks/EFTs $ 33.72
SACRA payroll $ 222.14
$ 255.86
TOTAL checks/EFTs $ 2,397,813.47
DISCUSSION:

The attached reports have been reviewed by the Interim Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 24/25 budget.

Respectfully submitted,

CITY OF COVINA
Check Register
Nov 15, 2024 - Nov 27, 2024
Check # Check Date Vendor Name Amount
5986 09/03/2024 5438 BMO 29,095.62
5987 11/21/2024 4003 MidAmerica 1,970.21
20889 11/21/2024 788 COVINA, CITY OF 51,849.04
20890 11/14/2024 789 COVINA-FSA, CITY OF 570.84
20891 11/21/2024 2033 NATIONWIDE RETIREMENT SOLUTIONS 31,059.13 20892 11/21/2024 788 COVINA, CITY OF (96.77)
20893 11/21/2024 487 CalPERS 97,904.70
subtotal EFT/wires/direct deposits $212,352.77
124028 11/21/2024 113 ALL CITY MANAGEMENT SVC 13,937.42 124029 11/21/2024 219 AT&T 68.16
124030 11/21/2024 219 AT&T 57.00
124031 11/21/2024 221 AT&T MOBILITY 4.35
124032 11/21/2024 255 AZUSA PLUMBING & HEATNG SUPPLY 532.77 124033 11/21/2024 260 B & K ELECTRIC WHOLESALE 379.97
124034 11/21/2024 269 BAKER AND TAYLOR INC 1,366.82
124035 11/21/2024 381 BOOMERANG BLUEPRINT 310.35
124036 11/21/2024 411 BRODART CO 132.04
124037 11/21/2024 480 CACEO 100.00
124038 11/21/2024 480 CALIFORNIA ASSOCIATION OF 180.00
124039 11/21/2024 568 CAT SPECIALTIES INC 1,337.35
124040 11/21/2024 649 CINTAS CORP #693 389.63
124041 11/21/2024 653 CITRUS AUTO UPHOLSTERY 270.00
124042 11/21/2024 717 COMPLETE PAPERLESS SOLUTIONS 9,165.30 124043 11/21/2024 783 CITY OF COVINA WATER 127.68
124044 11/21/2024 970 EDISON CO 3,706.99
124045 11/21/2024 1156 THE GAS COMPANY 3,787.57
124046 11/21/2024 1204 GOLDEN STATE WATER COMPANY 261.79 124047 11/21/2024 1215 GONZALES, RICHARD 630.00
124048 11/21/2024 1235 GRAINGER 731.36
124049 11/21/2024 1361 HOLLIDAY ROCK CO INC 634.65
124050 11/21/2024 1505 JOHNNY'S POOL SERVICE 99.20
124051 11/21/2024 1561 KEYSTONE UNIFORM DEPOT 1,681.18
124052 11/21/2024 1571 KING BOLT CO 38.98
124053 11/21/2024 1612 LA CNTY DEPT OF PUBLIC WORKS 2,797.97 124054 11/21/2024 1612 LA CNTY DEPT OF PUBLIC WORKS 52,683.40 124055 11/21/2024 1615 REGIONAL TAP SERVICE CENTER 60.00 124056 11/21/2024 1646 LANGUAGE LINE SERVICES INC 210.56 124057 11/21/2024 1788 MAMMOTH AUDIO SYSTEMS 3,900.00
124058 11/21/2024 1792 MANNING & KASS 13,738.97
124059 11/21/2024 1933 MISSION LINEN SUPPLY 18.96
124060 11/21/2024 2275 POIRIER, ROBERT 140.00
124061 11/21/2024 2345 QUILL 80.59
124062 11/21/2024 2407 REGIONAL TAP SERVICE CENTER 405.00 124063 11/21/2024 2415 REPUBLIC MASTER CHEFS 297.25
124064 11/21/2024 2487 RSG, Inc. 1,801.25
124065 11/21/2024 2614 SGV CITY MANAGERS' ASSOCIATION 40.00 124066 11/21/2024 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 62.29 124067 11/21/2024 2719 SPARKLETTS 96.40
124068 11/21/2024 2818 GABE BF VAN LEEUWEN 328.50
124069 11/21/2024 2846 THOMAS, TERRI 1,198.70
124070 11/21/2024 2886 TRADEWAY GLASS CO 793.61
124071 11/21/2024 2958 USPS - POC ACCOUNT #8098154 6,290.78 Attachment A Page 1 of 4

CITY OF COVINA
Check Register
Nov 15, 2024 - Nov 27, 2024
Check # Check Date Vendor Name Amount
124072 11/21/2024 3004 VICTORY EXTERMINATING INC 85.00
124073 11/21/2024 3023 VULCAN MATERIALS COMPANY 1,720.88 124074 11/21/2024 3085 WESTLAND CARPETS 10,464.99
124075 11/21/2024 3187 WAGONER, PAMELA 595.70
124076 11/21/2024 3190 LAYNE, JONATHAN DANIEL 709.80
124077 11/21/2024 3235 COOK, SHAWNA 1,167.60
124078 11/21/2024 3274 WILLDAN 5,520.00
124079 11/21/2024 3718 NADENE VALDEZ 205.80
124080 11/21/2024 3729 SUNBELT RENTALS INC 361.80
124081 11/21/2024 3771 BLACK & WHITE EMERGENCY VEHICLES 20,300.77 124082 11/21/2024 3839 DOANE AND HARTWIG WATER SYSTEMS, INC. 516.13 124083 11/21/2024 3929 BOOT BARN INC 2,063.07
124084 11/21/2024 3982 CAROL A CUGNO 678.30
124085 11/21/2024 4065 VERIZON WIRELESS 923.69
124086 11/21/2024 4089 MEASOM, DEVIN THOMAS 789.60
124087 11/21/2024 4279 BOSS JANITORIAL SERVICES 11,736.63 124088 11/21/2024 4389 EMPLOY AMERICA 2,580.00
124089 11/21/2024 4438 CALIFORNIA COMPUTER SCHOOLS, INC 150.00 124090 11/21/2024 4455 FRONTIER 4,376.01
124091 11/21/2024 4483 DALE A. GARRISON 462.00
124092 11/21/2024 4676 Hill Brothers Chemical Company 5,364.68 124093 11/21/2024 4704 S & J Supply Company, Inc. 18,476.56 124094 11/21/2024 4713 Fisher Integrated, Inc. 1,200.00 124095 11/21/2024 4747 Empire Pipe Cleaning and Equipment, Inc. 102,811.68 124096 11/21/2024 4764 UniFirst Corporation 813.41
124097 11/21/2024 4766 HASA, INC. 5,446.68
124098 11/21/2024 4804 Vihulu L. Villagran 231.00
124099 11/21/2024 4817 Weck Analytical Environmental Services, Inc. 549.00 124100 11/21/2024 4821 MGT of America, LLC 4,828.35
124101 11/21/2024 4829 Alicia A. Flores 183.40
124102 11/21/2024 4835 ABBA TERMITE & PEST CONTROL, INC 250.00 124103 11/21/2024 4854 CEJ Engineers, Inc. 51,380.00
124104 11/21/2024 4858 Prestine Uniforms, LLC 936.58
124105 11/21/2024 4931 Antonio Castro Jr 2,100.00
124106 11/21/2024 4947 Cameron Saylor 1,169.14
124107 11/21/2024 4979 GRBCON, Inc. 164,010.02
124108 11/21/2024 4996 Green Giant Landscape, Inc. 193,106.50 124109 11/21/2024 5075 Amalia Q. Seresinghe 929.60
124110 11/21/2024 5099 CliftonLarsonAllen LLP 10,815.00 124111 11/21/2024 5118 M & M Paper Company 1,626.49
124112 11/21/2024 5228 ODP BUSINESS SOLUTIONS, LLC 96.71 124113 11/21/2024 5252 THE YOGA DANCE CO 1,165.50
124114 11/21/2024 5269 CONTROL AIR ENTERPRISES LLC. 14,336.54 124115 11/21/2024 5271 DREAM CATCHERS CARRIAGES 2,900.00 124116 11/21/2024 5291 AMAZON CAPITAL SERVICES, INC 119.06 124117 11/21/2024 5293 CLIPA, LLC 88,908.04
124118 11/21/2024 5354 MALLORY SAFETY & SUPPLY LLC 594.59 124119 11/21/2024 5355 CivicPlus LLC 7,938.00
124120 11/21/2024 5368 WESCO SECURITY SYSTEMS INC 195.00 124121 11/21/2024 5404 SAN FERNANDO VALLEY ALARM CO. 82.00 124122 11/21/2024 5423 SUSAN T SCHOCK 134.40
124123 11/21/2024 5433 BOWMAN INFRASTRUCTURE ENGINEERS LTD 13,320.00 Attachment A Page 2 of 4

CITY OF COVINA
Check Register
Nov 15, 2024 - Nov 27, 2024
Check # Check Date Vendor Name Amount
124124 11/21/2024 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 26,666.13 124125 11/21/2024 5464 ADVANCE STORES COMPANY INC 214.20 124126 11/21/2024 5478 Easy Group LLC 11,968.00
124127 11/21/2024 5517 BATTERY CONNECTION INC. 537.49
124128 11/21/2024 5521 COMPRESSOR DESIGN AND SERVICES INC 4,575.07 124129 11/21/2024 5527 PINATA DESIGN STUDIO 25,000.00
124130 11/21/2024 5528 JAKE MARTINEZ 4,186.40
124131 11/21/2024 5546 L.N. CURTIS & SONS 782.13
124132 11/21/2024 5550 LEAH DAWN OSIER 118.50
124133 11/21/2024 5567 FH INTERNATIONAL SERVICE STATION MAINTENANCE INC 3,107.04 124134 11/21/2024 5575 LINCO PICTURE FRAMING INC 625.77 124135 11/21/2024 5582 KATHARINE CURTISS 1,176.00
124136 11/21/2024 5597 ARETE FOOD TRAILERS 25,000.00
124137 11/21/2024 5599 VISIONS RECYCLING INC 367.13
124138 11/21/2024 5601 NOVA BREWING LLC 25,000.00
124139 11/21/2024 5603 KAYLEE L BARNITT 1,242.50
124140 11/21/2024 99999 AIDAN ANDERSON 80.00
124141 11/21/2024 99999 ALANA MANTILLA 352.37
124142 11/21/2024 99999 AMPARO STUCKA 110.00
124143 11/21/2024 99999 ARMIDA CARREON 3,900.00
124144 11/21/2024 99999 CENNY PATADUNGAN 30.00
124145 11/21/2024 99999 CHRISTIAN CERMENO 30.00
124146 11/21/2024 99999 JOHN PERT SANTIAGO 80.00
124147 11/21/2024 99999 JORGE FUENTES 80.00
124148 11/21/2024 99999 NADINE RAMOS 80.00
124149 11/21/2024 99999 RALPH LOPEZ 80.00
124150 11/21/2024 99999 WIDMAR ZEPEDA NAVAS 80.00
124151 11/21/2024 99999 WILLIAM MAESTAS 110.00
124152 11/21/2024 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,102.64 124153 11/21/2024 69 AFSCME District Council 36 747.04
124154 11/21/2024 775 COVINA POLICE ASSOCIATION 2,950.00 124155 11/21/2024 878 DELTA DENTAL OF CALIFORNIA 9,761.60 124156 11/21/2024 3795 PRE-PAID LEGAL SERVICES, INC 138.57 124157 11/21/2024 3846 CLEA 1,088.00
124158 11/21/2024 4255 RELIASTAR LIFE INSURANCE COMPANY 4,641.18 124159 11/21/2024 4710 Fidelity Security Life Insurance Company 1,041.48 subtotal checks $ 1,046,349.73
116969 07/12/2023 99999 ERNESTO HERNANDEZ (30.00)
116977 07/12/2023 99999 PRISCILLA LOZANO (56.00)
117225 07/27/2023 99999 HAROUN HANNA (30.00)
117229 07/27/2023 99999 JONATHAN CAMACHO (30.00)
117231 07/27/2023 99999 MARY LOU BENNETT (10.00)
117235 07/27/2023 99999 PRISCILLA LOZANO (6.00)
117239 07/27/2023 99999 RUBEN HERNANDEZ (263.00)
117907 09/06/2023 99999 JOSEPH SEYLANI (239.15)
118157 09/21/2023 99999 NATASHA WASHINGTON (45.00)
118158 09/21/2023 99999 OSVALDO SALVADOR (30.00)
118169 09/21/2023 99999 SHARAH SCOTT (45.00)
118170 09/21/2023 99999 TANYA SANCHEZ (81.00)
118374 10/04/2023 99999 ANDREW ALEMAN (271.59)
118376 10/04/2023 99999 DAMIAN CATALAN (70.95)
118486 10/11/2023 99999 ELISHA NATTIV (67.85)
Attachment A Page 3 of 4

CITY OF COVINA
Check Register
Nov 15, 2024 - Nov 27, 2024
Check # Check Date Vendor Name Amount
118702 10/25/2023 99999 CHRISTOPHER MELHER (80.00)
118715 10/25/2023 99999 TIABOO LI (84.33)
118905 11/08/2023 99999 RESCUE GREEN (300.00)
118966 11/16/2023 99999 CHAMPION, RETHA (678.65)
119245 12/06/2023 99999 MANUEL GONZALES (71.69)
119456 12/20/2023 99999 JOVANNI MARQUEZ (174.34)
120945 04/10/2024 5122 Montenegro Consultants Inc (24,900.00) 122654 08/08/2024 5252 THE YOGA DANCE CO (735.00)
123668 10/23/2024 717 COMPLETE PAPERLESS SOLUTIONS (9,165.30) subtotal voids $ (37,464.85)
payroll (11/21/24) $ 1,120,395.19
payroll (//) $ -
workers' compensation $ 56,180.63
TOTAL checks/EFTs $2,397,813.47
Attachment A Page 4 of 4

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: December 17, 2024
Title: City of Covina Investment Report for Month Ended November 30, 2024 Presented by: Theresa Franke, Interim Director of Finance Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended November 30, 2024. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There are sufficient funds to meet the pooled expenditure requirements for all City funds for the next 6 months.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

CASH AND INVESTMENT BALANCE 10/31/2024 $91,588,340.94
RECEIPTS 11/1/24-11/30/24 17,835,434.56

DISBURSEMENTS 11/1/24-11/30/24 (20,948,493.34)
CASH AND INVESTMENT BALANCE 11/30/2024 $88,475,282.16

ANALYSIS OF CASH AND INVESTMENT BALANCE - BOOK VALUE
INVESTMENT PORTFOLIO Attachment A-2 $54,601,270.85
LOCAL AGENCY INVESTMENT FUND Attachment A-4 27,834,333.70 TOTAL PUBLIC INVESTMENTS 82,435,604.55
CHECKING / PETTY / STIFEL CASH BALANCES 6,039,677.61
CASH AND INVESTMENT BALANCE 11/30/2024 88,475,282.16
CASH HELD BY BOND TRUSTEES 3,267,863.33
TOTAL CASH AND INVESTMENT / BOND TRUSTEE CASH BALANCE 11/30/2024 $91,743,145.49

CITY OF COVINA INVESTMENT REPORT
FOR THE MONTH ENDED NOVEMBER 30, 2024
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations.

Attachment A -City

BOOK ACQUISITIONMATURITY MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $7,780.12 N/A N/A $7,780.12
General - Checking Account BMO 2,000,816.94 N/A Demand 2,000,816.94 Public Agency Saving - Parking Fines BMO 77,289.12 N/A Demand 77,289.12 Utility Billing Account BMO 148,450.02 N/A Demand 148,450.02Workers' Compensation - Checking Account BMO 118,658.44 N/A Demand 118,658.44Payroll - Checking Account BMO 116,862.22 N/A Demand 116,862.22Money Market BMO 2,152,903.68 N/A Demand 2,152,903.68 AFLAC Flexible Spending Account BMO 18,671.56 N/A Demand 18,671.56 STIFEL Cash Per GL Various 1,398,245.51 Various Various 1,398,245.51STIFEL Investment Portfolio Various 54,601,270.85 Various Various 54,529,938.68Local Agency Investment Fund State of California 27,834,333.70 N/A Demand 27,834,333.70 Subtotal (A) $88,475,282.16 $88,403,949.99
Cash Held With 3rd Party Administrator:TRIP 2017A Covina Wilmington Trust $73,441.78 N/A Demand $73,441.78 LA County Loan Agreement U.S. Bank 1,625,028.34 N/A Demand 1,625,028.34 Other Post-Employment Benefits Charles Schwab 1,562,589.18 N/A Demand 1,562,589.182021 Taxable Pension Obligation Bonds U.S. Bank 6,801.42 N/A Demand 6,801.42 2019 Wastewater Refunding Bonds U.S. Bank 2.61 N/A Demand 2.61 Subtotal (B) $3,267,863.33 $3,267,863.33
TOTAL (A+B) $91,743,145.49 $91,671,813.32

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED NOVEMBER 30, 2024
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Exhibit A-2

CITY OF COVINA
Stifel
Investment Portfolio as of
November 2024
Investment Detail as of
November 2024
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
FEDL Agric MTG CorpMedium Term Note 06/30/22 94.028000 1,000,000 $ 915,357.70 0.9400 31422XGQ9 10/26/2026 Stifel FEDL Agric MTG Corp -
Medium Term Note 07/02/24 100.273000 1,000,000 1,000,000.00 5.2700 31424WLD2 7/9/2027 Stifel Total Agricultural Mortgage 2,000,000 $ 1,915,357.70
FEDL Farm Credit Bank Bond 02/02/22 99.544000 1,000,000 $ 998,647.01 1.3200 3133ENLU2 1/21/2025 Stifel FEDL Farm Credit Bank Bond 02/02/22 94.570000 1,000,000 996,151.59 1.5000 3133ENKV1 1/13/2027 Stifel Federal Farm Credit Bank Bond 04/07/22 97.736000 1,000,000 1,009,661.34 3.1500 3133EJDV8 3/22/2027 Stifel FEDL Farm Credit Bank Bond 08/12/24 99.973000 1,000,000 1,000,000.00 4.6200 3133ERNS6 8/12/2027 Stifel Total Federal Farm Credit 4,000,000 $ 4,004,459.94
FEDL Home Loan Bank Bond 02/02/22 98.266000 1,000,000 $ 1,011,858.69 2.6250 3130A6ZQ3 12/12/2025 Stifel FEDL Home Loan Bank Bond 04/07/22 97.862000 1,000,000 1,005,330.74 3.0000 3130A2VE3 9/11/2026 Stifel FEDL Home Loan Bank Bond 06/30/22 99.819000 1,000,000 952,708.25 1.0000 3130AQF40 12/20/2024 Stifel Tennessee Valley AuthPWR Bond 1995 SER E 06/30/22 101.935000 1,000,000 1,033,582.92 6.7500 880591CJ9 11/1/2025 Stifel FEDL Home Loan Bank Bond 05/09/23 100.035000 1,000,000 1,000,000.00 5.0500 3130AVZG0 5/15/2028 Stifel FEDL Home Loan MTG CorpPool #WN2479 12/04/23 100.601500 1,000,000 993,437.50 4.9400 3132XGXH4 5/1/2028 Stifel 1 Attachment A-2 City Page 15 of 157
Investment Detail as of
November 2024
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
FEDL Home Loan MTG CorpPool#WN2534 02/16/24 100.239500 1,000,000 $ 997,187.50 4.9000 3132XGY83 12/1/2028 Stifel FEDL Home Loan MTG Corp -
Medium Term Note 02/20/24 99.989000 1,000,000 997,570.00 5.2500 3134H1TX1 2/23/2029 Stifel FEDL Home Loan MTG Corp -
Medium Term Note 02/22/24 100.021000 1,000,000 993,939.00 5.0000 3134H1UK7 2/23/2029 Stifel FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 99.352100 1,000,000 986,562.50 4.3800 3140LKVL4 6/1/2028 Stifel FEDL Home Loan MTG CorpPOOL#WN2559 4/10/2024 99.664700 1,000,000 979,062.50 4.6000 3132XGZZ2 1/1/2029 Stifel FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 100.529900 1,000,000 989,687.50 4.9000 3132XGZB5 12/1/2028 Stifel FEDL NATL MTG ASSN Note 06/07/24 100.181000 1,000,000 1,000,000.00 5.2600 3135GATR2 6/10/2027 Stifel FEDL Home Loan Bank Bond 09/04/24 98.704000 980,000 980,000.00 4.2000 3130B2GZ2 8/13/2029 Stifel FEDL Home Loan Bank Bond 09/09/24 98.588000 2,000,000 2,000,000.00 4.0000 3130B2NS0 9/4/2029 Stifel FEDL Home Loan Bank Bond 10/22/24 99.992000 1,950,000 1,950,000.00 4.7000 3130B3DD2 10/22/2027 Stifel FEDL Home Loan Bank Bond 10/25/24 100.088000 1,000,000 1,000,000.00 4.5300 3130B3AS2 10/16/2028 Stifel FEDL Home Loan Bank Bond 10/25/24 98.818000 1,000,000 990,500.00 4.0000 3130B32X0 10/2/2029 Stifel FEDL Home Loan Bank Bond 10/25/24 99.948000 1,000,000 1,000,000.00 4.6500 3130B3F65 10/22/2029 Stifel FEDL NATL MTG ASSN Note 10/25/24 100.042000 1,000,000 1,000,000.00 4.4000 3135GAXR7 8/3/2029 Stifel FEDL Home Loan Bank Bond 11/04/24 99.850000 1,000,000 1,000,000.00 4.3300 3133ERZM6 11/5/2026 Stifel FEDL Home Loan Bank Bond 11/04/24 99.948000 1,000,000 1,000,000.00 4.6700 3133ERZT1 11/7/2028 Stifel FEDL Home Loan Bank Bond 11/05/24 100.248000 1,000,000 1,000,000.00 4.5000 3130B3M67 11/13/2029 Stifel FEDL Home Loan Bank Bond 11/19/24 100.042000 1,000,000 1,000,000.00 4.6248 3130B3RN5 11/19/2027 Stifel FEDL Home Loan MTG Corp -
Medium Term Note 11/19/24 100.036000 1,000,000 1,000,000.00 4.8982 3134HAXZ1 11/7/2028 Stifel FEDL Home Loan Bank Bond 11/26/24 99.939000 1,000,000 1,000,000.00 4.5479 3133ERZS3 11/12/2027 Stifel Total Federal Home Loan 27,930,000 $ 27,861,427.10
State Bank of India -
New York NY CD 02/01/22 94.921000 245,000 $ 245,000.00 1.7500 856285G21 2/9/2027 Stifel Pentagon Federal CR UN - Tysons
Corner VA 02/02/22 94.757000 245,000 245,000.00 1.7000 70962LBE1 2/18/2027 Stifel Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 95.790000 245,000 245,000.00 2.2000 795451BH5 2/23/2027 Stifel American Express Natl BK -
Salt Lake City UT CD 03/01/22 99.255000 245,000 245,000.00 1.8000 02589ABP6 3/10/2025 Stifel Beal Bank -
Las Vegas NV CD 03/01/22 95.458000 245,000 245,000.00 2.0500 07371CK81 3/3/2027 Stifel Beal Bank -
Plano TX CD 03/01/22 95.458000 245,000 245,000.00 2.0500 07371AZQ9 3/3/2027 Stifel BMW Bank North America -
Salt Lake City UT CD 03/01/22 99.293000 245,000 245,000.00 1.8000 05580AK37 3/4/2025 Stifel Medallion Bank -
Salt Lake City UT CD 03/01/22 95.400000 245,000 245,000.00 2.0500 58404DNG2 3/8/2027 Stifel Live Oak Bkg Co -
Wilmington NC CD 03/03/22 99.440000 249,000 248,751.00 1.8500 538036HW7 2/14/2025 Stifel Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 96.706000 245,000 245,000.00 2.7000 14042TFJ1 4/13/2027 Stifel Synchrony Bank -
Draper UT CD 04/07/22 96.703000 245,000 245,000.00 2.7000 87165FK45 4/14/2027 Stifel Ally Bank -
Midvale UT CD 04/27/22 98.035000 245,000 245,000.00 2.8500 02007GQQ9 5/5/2026 Stifel Capital One NA -
Mclean VA CD 04/27/22 97.452000 245,000 245,000.00 3.0500 14042RRA1 5/4/2027 Stifel Goldman Sachs Bank USA -
New York NY CD 04/27/22 97.438000 245,000 245,000.00 3.0500 38149M6Y4 5/11/2027 Stifel Toyota Finl Svgs BankHenderson NV CD 05/09/22 97.774000 245,000 245,000.00 3.2000 89235MNH0 5/17/2027 Stifel First Natl Bank of AmerEast Lansing MI CE 05/16/22 98.721000 245,000 245,000.00 3.0000 32110YXE0 11/28/2025 Stifel 2 Attachment A-2 City Page 16 of 157
Investment Detail as of
November 2024
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Morgan Stanley Bank NA- Salt
Lake City UT CD 05/16/22 97.887000 245,000 $ 245,000.00 3.2500 61690UJ68 5/19/2027 Stifel Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 97.887000 245,000 245,000.00 3.2500 61768EJR5 5/19/2027 Stifel Discover BankGreenwood DE CD 05/20/22 97.762000 245,000 245,000.00 3.2000 254673E36 5/24/2027 Stifel Barclays Bank DEWilmington DE CD 05/24/22 99.289000 245,000 245,000.00 3.0500 06740KQS9 6/2/2025 Stifel BMO Harris Bank NAChicago IL CD 06/23/22 99.292000 245,000 245,000.00 3.2000 05600XGK0 6/24/2025 Stifel American First CR UNBrea CA SHS CTF 06/30/22 99.281000 245,000 245,000.00 3.2500 02616ABJ7 7/15/2025 Stifel Austin Telco Fed CR UN- Austin
TX SHS CTF 11/14/22 101.622000 245,000 245,000.00 5.0500 052392CC9 11/27/2026 Stifel Baxter CR UNVernon Hills IL SHS CTF 11/14/22 101.547000 245,000 245,000.00 5.0000 07181JAV6 11/30/2026 Stifel All in FED CR UnionDaleville AL SHS CTF 12/07/22 100.505000 245,000 245,000.00 4.4500 01664MAA4 12/21/2026 Stifel Ideal Credit Union- Woodbury
MN SHS CTF 12/07/22 101.178000 245,000 245,000.00 4.5000 45157PAZ3 12/29/2027 Stifel Community West CR UNKentwood MI CD 12/12/22 100.323000 245,000 245,000.00 5.0000 20416JAC8 6/23/2025 Stifel Alliant Credit UnionChicago IL SHS CTF 12/20/22 102.170000 245,000 245,000.00 4.8500 01882MAA0 12/30/2027 Stifel Valley Strong CR UNBakersfield CA SHS CTF 01/04/23 100.035000 245,000 245,000.00 5.1000 920133AL9 7/18/2025 Stifel Technology CR UNSan Jose CA SH CTF 01/09/23 100.092000 245,000 245,000.00 5.1000 87868YAH6 7/21/2025 Stifel Sound CR UNTacoma WA ShS CTF 02/06/23 100.149000 245,000 245,000.00 5.1000 83616HAC8 2/21/2025 Stifel First NATL BankDamariscotta ME CD 03/09/23 101.358000 245,000 245,000.00 5.0000 32117BFR4 9/23/2026 Stifel KodabankDrayton ND CD 03/09/23 101.356000 245,000 245,000.00 5.0000 50007DAC3 9/22/2026 Stifel Truliant FEDL CR UNWinston Salem NC SHS CTF 03/09/23 101.082000 245,000 245,000.00 5.1500 89789AAH0 3/23/2026 Stifel Knoxville TVA Employees -
Credit Union 04/13/23 99.675000 249,000 236,275.11 1.9500 499724AL6 1/16/2025 Stifel Cornerstone BankFargo ND CD 05/01/23 102.495300 245,000 245,000.00 - 219232CR4 5/10/2028 Stifel Centris FEDL CR UNOmaha NE SHS CTF 05/09/23 100.279000 245,000 245,000.00 5.0000 15643VAB8 5/24/2025 Stifel Credit Union of TexasAllen TX SHS CTF 05/11/23 100.144000 245,000 245,000.00 5.1500 22551KAZ5 5/27/2025 Stifel First Choice FEDL CR UNNew Castle PA SHS CTF 05/17/23 100.279000 245,000 245,000.00 5.0000 31949HAA9 5/27/2025 Stifel Cross River BankTeaneck NJ CD 06/06/23 100.032000 245,000 245,000.00 5.2500 227563CS0 12/16/2024 Stifel Global Federal CR UNAnchorage AK SHS CTG 06/06/23 100.419000 245,000 245,000.00 5.2000 37892MAL8 6/16/2025 Stifel Americu CR UNRome NY SHS CTF 06/13/23 100.066000 245,000 245,000.00 5.3500 03065QAP3 12/23/2024 Stifel Oregon CMNTY CR UNEugene OR SHS CTF 06/16/23 100.421000 245,000 245,000.00 5.1500 68584JAE9 6/23/2025 Stifel Jefferson Finl FCUMetirie LA SHS CTF 06/21/23 100.064000 245,000 245,000.00 5.2500 474067CH6 12/30/2024 Stifel CY Fair FCUHouston TX SHS CTF 06/26/23 100.475000 245,000 245,000.00 5.3000 23248UAC1 7/14/2028 Stifel Southwest Heritage CUOdessa TX SHS CTF 06/26/23 100.854000 245,000 245,000.00 5.1000 84503PAF7 1/7/2026 Stifel Western Alliance BankPhoenix AZ CD 06/26/23 100.017000 245,000 245,000.00 5.2500 95763PPD7 1/7/2025 Stifel Inspire FEDL CR UNBristol PA SHS CTF 06/29/23 101.135000 245,000 245,000.00 5.0000 457731AQ0 6/30/2026 Stifel Liberty Fed CR UNEvansville IN SHS CTF 07/01/23 100.550000 245,000 245,000.00 5.3000 53052LAW9 7/14/2025 Stifel TTCU Federal CR UnionTulsa OK CD 07/10/23 100.606000 245,000 245,000.00 5.3500 89854LAE3 7/25/2025 Stifel Numerica Credit Union-Spokane
VLY WA SHS CTF 07/12/23 103.518000 245,000 245,000.00 5.1000 67054NBK8 7/31/2028 Stifel GESA CR UNRichland WA CD 07/19/23 101.625000 245,000 245,000.00 5.2500 37424PAH7 7/31/2026 Stifel 3 Attachment A-2 City Page 17 of 157
Investment Detail as of
November 2024
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
GHS FED CR UN- Binghamton
NY SHS CTF 08/02/23 100.231000 245,000 $ 245,000.00 5.6000 36266LAB2 8/17/2028 Stifel Pima FEDL CR UNTucson AZ SHS CTF 08/02/23 101.762000 245,000 245,000.00 5.3000 722000AC0 8/17/2026 Stifel Communitywide FEDL CR UNSouth Bend IN SHS CTF 08/04/23 100.639000 245,000 245,000.00 5.2000 20416TBD3 8/29/2025 Stifel Signature Federal Cred U 08/16/23 101.798000 245,000 245,000.00 5.3000 82671DAG2 8/28/2026 Stifel Advantage FEDL CR UNRochester NY SHS CTF 08/24/23 101.049000 245,000 245,000.00 5.3000 00790JAD4 12/31/2025 Stifel Money One FCULargo MD SHS CTF 09/01/23 103.297000 245,000 245,000.00 5.0000 60936TAL3 9/14/2028 Stifel Tucson FEDL CR UNTucson AZ CD 09/01/23 103.281000 245,000 245,000.00 5.0000 898812AC6 9/8/2028 Stifel Lafayette FEDL CR UNRockville MD SHS CTF 11/22/23 100.541000 245,000 245,000.00 5.5500 50625LBP7 5/30/2025 Stifel Keypoint CR UNSan Jose CA SHS CTF 12/13/23 100.000000 245,000 245,000.00 5.4000 49332PAC4 12/27/2024 Stifel SCE FCUIrwindale CA SHS CTF 12/13/23 100.318000 245,000 245,000.00 5.0000 78413RAJ6 6/20/2025 Stifel Dannemora FED CR UNPlattsburgh NY CD 12/20/23 100.071000 245,000 245,000.00 5.3000 236334AD0 12/28/2028 Stifel Corp America Family CUElgin IL CD 02/13/24 100.000000 245,000 245,000.00 5.0000 219873AA4 2/21/2025 Stifel Washington State BankWashington IA CD 4/2/2024 100.537000 245,000 245,000.00 5.0000 93974LAG5 10/9/2025 Stifel Bethpage FED CR UNBethpage NY SHS CTF 04/29/24 100.305000 245,000 245,000.00 5.2500 08756MAA8 5/13/2025 Stifel Global FED CR UN -
Anchorage AK SHS CTF 05/14/24 101.148000 245,000 245,000.00 5.0500 37892MAP9 5/29/2026 Stifel Morgan Stanley PVT BK NA -
Purchase NY CD 05/14/24 101.105000 245,000 245,000.00 5.0500 61768E3X9 5/22/2026 Stifel First Foundation Bank -
Irvine CA CD 06/05/24 101.553000 245,000 245,000.00 5.0625 32026U5X0 12/14/2026 Stifel First Bank -
Hamilton NJ CD 06/06/24 100.584000 245,000 245,000.00 5.1500 319137CJ2 9/18/2025 Stifel Flagstar Bank NA -
Hicksville NY CD 06/06/24 100.682000 245,000 245,000.00 5.3000 33847GHY1 9/12/2025 Stifel Bridgewater Bank -
Bloomington MN CD 06/20/24 100.065000 245,000 245,000.00 5.3500 108622PX3 6/28/2029 Stifel First FEDL S&L ASSN -
Lakewood OH CD 06/20/24 100.812000 245,000 245,000.00 5.3589 32023HBV9 6/28/2028 Stifel JPMorgan Chase Bank NAColumbus OH CD 06/20/24 100.058000 245,000 245,000.00 5.4000 46657VCG3 6/25/2026 Stifel Credit Union New Jersey -
Ewing NJ SHS CTF 06/25/24 100.496000 245,000 245,000.00 5.4611 22552BAA9 7/9/2027 Stifel Jovia FINL FEDL CR UN -
Westbury NY CD 7/2/2024 100.789000 245,000 245,000.00 5.0000 48115LAL8 1/20/2026 Stifel ClearPath FED CR UN -
Burbank CA SHS CTF 07/09/24 100.577000 245,000 245,000.00 5.4000 18507MAD3 7/30/2029 Stifel Altaone FED CR UN -
Ridgecrest CA SHS CTF 8/27/2024 99.131000 245,000 245,000 3.8500 02157RAC1 9/13/2029 Stifel Marine FEDL CR UNJacksonvill NC SHS CTF 08/27/24 100.050000 245,000 245,000.00 4.3500 56824JBB9 2/27/2026 Stifel Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 99.664000 245,000 245,000.00 4.0000 98138MCK4 8/30/2027 Stifel Vantage West CR UNTucson AZ SHS CTF 09/04/24 99.681000 245,000 245,000.00 4.0000 92213MAB7 9/13/2027 Stifel United Fidelity Bank FSBEvansville IN CD 09/16/24 100.089000 245,000 245,000.00 4.3500 910286HZ9 3/27/2026 Stifel Texas Exchange Bank SSBCrowley TX CD 10/28/24 99.939000 245,000 245,000.00 4.0500 88241TUA6 7/12/2028 Stifel First Bank of The LakeOsage Beach MO CD 10/31/24 99.629000 245,000 245,000.00 4.0000 31925YBU5 4/30/2026 Stifel San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 100.736000 245,000 245,000.00 4.2500 79772FAL0 11/27/2028 Stifel Total Certificates of Deposit 20,833,000 $ 20,820,026.11 54,763,000 $ 54,601,270.85
1,398,245.51
Stifel Total Value of Portfolio 54,763,000 $ 55,999,516.36 Stifel Cash
Stifel Securities
4 Attachment A-2 City Page 18 of 157
Qty Purch Date Maturity
Date of
Disposition
Share Price at
Purchase Date Net Trade Amount Cost Basis Value Market Value Accrued Interest Issuer CUSIP Held by 9,500 11/04/24 10/22/2027 100.000000 950,000.00 950,000.00 950,000.00 FEDL Home Loan Bank Bond 3130B3DD2 Stifel 10,000 11/05/24 11/13/2029 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan Bank Bond 3130B3M67 Stifel 10,000 11/05/24 11/5/2026 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan Bank Bond 3133ERZM6 Stifel 10,000 11/05/24 11/7/2028 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan Bank Bond 3133ERZT1 Stifel 10,000 11/19/24 11/19/2027 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan Bank Bond 3130B3RN5 Stifel 10,000 11/19/24 11/7/2028 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan MTG Corp -
Medium Term Note 3134HAXZ1 Stifel
2,450 11/20/24 11/27/2028 100.000000 245,000.00 245,000.00 245,000.00 San Francisco FEDL CR UNSan Francisco CA SHS 79772FAL0 Stifel 10,000 11/26/24 11/12/2027 100.000000 1,000,000.00 1,000,000.00 1,000,000.00 FEDL Home Loan Bank Bond 3133ERZS3 Stifel Total $ 7,195,000.00 $ 7,195,000.00 $ 7,195,000.00 -
Qty Purch Date Maturity
Date of
Disposition
Share Price at Sale /
Maturity Date Original Cost Value
Par Value at
Sale/Maturity
Gain / (Loss) on Sale
/ Redemption
Interest Earnings
Since Purchase Issuer CUSIP Held by
10,000 04/24/23 5/1/2026 11/1/2024 100.000000 1,000,000.00 1,000,000.00 - $ 77,250.00 FEDL Home Loan MTG Corp -
Medium Term Note 3134GYQT2 Stifel
10,000 02/12/24 2/8/2029 11/8/2024 100.000000 1,000,000.00 1,000,000.00 - 40,125.00 FEDL Home Loan MTG Corp -
Medium Term Note 3134H1RV7 Stifel
2,450 05/09/23 11/15/2024 11/15/2024 100.000000 245,000.00 245,000.00 - 18,643.50 Bank of BarodaNew York NY CD 06063HQL0 Stifel
10,000 05/14/24 5/15/2029 11/15/2024 100.000000 1,000,000.00 1,000,000.00 - 28,750.00 FEDL NATL MTG ASSN Note 3135GASM4 Stifel 2,450 05/11/23 11/18/2024 11/18/2024 100.000000 245,000.00 245,000.00 - 19,047.18 Greenstate Credit UnionNorth Liberty IA SH CTF 39573LEA2 Stifel 2,450 11/14/22 11/22/2024 11/22/2024 100.000000 245,000.00 245,000.00 - 24,533.56 Oklahoma Fedl CR UNOklahoma City OK CD 67886WAB3 Stifel 2,450 05/15/23 11/25/2024 11/25/2024 100.000000 245,000.00 245,000.00 - 19,012.61 Tech Credit UnionCrown Point in CD CTF 87823TAD0 Stifel 2,450 11/14/22 11/29/2024 11/29/2024 100.000000 245,000.00 245,000.00 - 24,500.00 USAlliance FCURye NY SHS CTF 90352RCW3 Stifel
Total $ 4,225,000.00 $ 4,225,000.00 $ - $ 251,861.85
Period Interest Revenue
Previous Month $261,379.95
Previous 12 mos. $2,944,582.28

CITY OF COVINA
Investment Transaction Summary
for the Month Ended November 30, 2024
Purchased Investments
Net Revenue Analysis - for Period Ending November 30, 2024 Sold/Matured Investments
Attachment A-3 City

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
December 10, 2024
LAIF Home
PMIA Average Monthly
Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
November 2024 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
11/6/2024 11/6/2024 RW 1763293 1723826 THERESA FRANKE -1,000,000.00 11/13/2024 11/13/2024 RW 1763497 1724032 BEI ZOU -2,000,000.00 Account Summary
Total Deposit: 0.00 Beginning Balance: 30,834,333.70
Total Withdrawal: -3,000,000.00 Ending Balance: 27,834,333.70 12/10/24, 9:02 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Attachment A-4 City

Statement Total
Balance Percentage
Cash Balances $6,039,678 6.58%
Local Agency Investment Fund 27,834,334 30.34%
Treasury / Agency 33,781,245 36.82%
Certificate of Deposits 20,820,026 22.69%
Funds Held by Bond Trustees 3,267,863 3.56%
Total $91,743,145 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of November 30, 2024 *Average Investment coupon rate: 4.21% (based on weighted average of Original Cost Value) Cash Balances, 6.58%
Local Agency Investment
Fund, 30.34%
Treasury / Agency, 36.82%
Certificate of Deposits,

22.69%
Funds Held by Bond
Trustees, 3.56%

HOLDINGS BY TYPE
Attachment A-5 City

CASH AND INVESTMENT BALANCE 10/31/2024 $645,337.08
RECEIPTS 11/1/24-11/30/24 -

DISBURSEMENTS 11/1/24-11/30/24 -
CASH AND INVESTMENT BALANCE 11/30/2024 $645,337.08

ANALYSIS OF CASH AND INVESTMENT BALANCE
CHECKING ACCOUNT $73,817.64
LOCAL AGENCY INVESTMENT FUND Attachment A-6 571,519.44
AVAILABLE CASH BALANCES $645,337.08
CASH HELD BY BOND TRUSTEES 0.00
TOTAL CASH AND INVESTMENT / BOND TRUSTEE CASH BALANCE 11/30/2024 $645,337.08 FOR THE MONTH ENDED NOVEMBER 30, 2024

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT Attachment A- Agency

BANK ACQUISITION MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:Checking Account BMO $73,817.64 N/A Demand $73,817.64Local Agency Investment Fund State of California 571,519.44 Demand 571,519.44 Subtotal (A) $645,337.08 $645,337.08
Cash Held With 3rd Party Administrator:(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.0 N/A Demand ($0.00) Fiscal Agent: U.S. Bank(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank Subtotal (B) ($0.00) ($0.00)
TOTAL (A+B) $645,337.08 $645,337.08
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED NOVEMBER 30, 2024
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
December 10, 2024
LAIF Home
PMIA Average Monthly
Yields

S/A CITY OF COVINA FOR COVINA

REDEVELOPMENT AGENCY

FINANCE DIRECTOR
125 EAST COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 65-19-007
November 2024 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 571,519.44
Total Withdrawal: 0.00 Ending Balance: 571,519.44
12/10/24, 9:03 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Attachment A-6 Agency

Quarter
Ending City Agency*
11/30/2022 $81,857,130 $3,578,279
11/30/2023. $92,756,610 $3,769,025
11/30/2024. $91,743,145 $645,337

CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY Cash and Investments Three Year Comparison as of November 30, 2024 The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
$0
$10,000,000$20,000,000$30,000,000$40,000,000$50,000,000$60,000,000$70,000,000$80,000,000$90,000,000 $100,000,000
11/30/2022 11/30/2023. 11/30/2024.
$81,857,130
$92,756,610
$91,743,145
$3,578,279 $3,769,025 $645,337
MONTH ENDING NOV 30, 2024
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
City Agency*
sdsdad
Attachment A-7 City Agency

Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:

Bills $ 33,479,187,061.12 $ 33,879,016,263.00 NA
Notes $ 47,532,340,656.74 $ 47,522,175,967.00 $ 417,376,746.00 Federal Agency:

SBA $ 225,713,880.56 $ 228,069,095.41 $ 1,092,715.12
MBS-REMICs $ 1,264,478.32 $ 1,262,944.51 $ 5,516.18
Debentures $ 7,726,084,722.29 $ 7,704,310,675.00 $ 77,770,496.50 Debentures FR $ - $ - $ -
Debentures CL $ 2,400,000,000.00 $ 2,403,781,150.00 $ 15,631,790.50 Discount Notes $ 22,183,108,645.74 $ 22,439,919,700.00 NA Supranational Debentures $ 2,995,143,614.33 $ 2,977,081,050.00 $ 33,601,066.50 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes
CDs and YCDs $ 13,150,000,000.00 $ 13,153,174,578.47 $ 200,949,590.28 Commercial Paper $ 9,738,446,277.76 $ 9,848,648,722.23 NA Corporate:

Bonds FR $ - $ - $ -
Bonds $ 898,251,479.90 $ 889,127,381.00 $ 8,562,311.16
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 5,148,500,000.00 $ 5,148,500,000.00 NA
PMIA & GF Loans $ 194,249,000.00 $ 194,249,000.00 NA
TOTAL $ 145,672,289,816.76 $ 146,389,316,526.62 $ 754,990,232.24 Fair Value Including Accrued Interest $ 147,144,306,758.86 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).

State of California
Pooled Money Investment Account
Market Valuation
11/30/2024
Attachment A-8

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: December 17, 2024
Title: Request to Cancel the Regular City Council Meeting of January 7, 2025 Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council consider cancelling the regular scheduled City Council Meeting of January 7, 2025.

BACKROUND:

Throughout the years, the first City Council meeting in January has been cancelled due to the holiday closure, whereby all non-safety offices are closed. This year non-safety offices will be closed beginning the end on day on Tuesday, December 24, 2024, and will return to normal operations Monday, January 6, 2025.

DISCUSSION:

The City Council has legal authority to establish meeting dates and times and to cancel or reschedule such meetings with proper and timely public notice. Due to an anticipated lack of quorum, it is recommended that the City Council consider cancelling its regularly scheduled meeting of January 7, 2025, and direct the City Clerk’s Office to post the required notice of cancellation.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: December 17, 2024
Title: City of Covina Annual and Five-Year Development Impact Fee Report for the Fiscal Year ending in June 30, 2024
Presented by: Brian K. Lee, AICP, Director of Community Development Recommendation: It is recommended that the City Council adopt Resolution CC 2024-118, approving the City of Covina Annual and Five-Year Development Impact Fee Report for the Fiscal Year ending in June 30, 2024.

EXECUTIVE SUMMARY:

Under the California Mitigation Fee Act (Government Code § 66000, et seq.) a city may collect from an applicant, as a condition of development approval, development impact fees (“DIFS”) on the basis that additional development generates additional need for public facilities and services, including but not limited to police, parkland, community centers, fire department services, and streets/traffic signals. The City of Covina first adopted a DIF Schedule in 2005, consisting of General Government, Library, Police, Park, Transportation, and Fire Facility Impact Fees.

DIFs are typically due at the time of building permit issuance for net-new non-residential developments. They are due before issuing a certificate of occupancy for net new residential developments. The Mitigation Fee Act (“Act”) (Gov. Code§ 66006(b)(1)) requires that cities prepare and make available to the public within one hundred and eighty (180) days after the last day of each fiscal year, information describing the type of fee in each account or fund, the amount of the fee, the beginning and ending balance of the account or fund, the amount of fees collected and interest earned, and details regarding the use of the fees. The Act also requires that for the fifth fiscal year following the first deposit into the account or fund, and every five years after that, to make specified findings with respect to that portion of the account or fund that remains unexpended, whether committed or uncommitted (Gov. Code § 66001(d)). In addition, the City must review the information made available to the public at regularly scheduled public meetings at least 15 days after the information has been made public.

Per the provisions aforementioned, staff recommends that the City Council adopt Resolution CC 2024-118, approving the attached City of Covina Annual and Five-Year Development Impact Fee Report and finding that the report is compliant with Government Code Section 66006(b)(A-H) and 66001(d) (A-D).

DISCUSSION:

Annual and Five-Year Development Impact Fee Report: Fiscal Year Ending June 30, 2024 The report organization and description of each section are shown below.

1. Introduction and Background
This section briefly describes the legal and procedural parameters related to the required information for the annual report and the required five-year findings.

2. Description of Impact Fee Programs
This section briefly describes the types of fees in the accounts or funds for the City’s development impact fees pursuant to Gov. Code § 66006 (b)(1)(a). A description was provided for each impact fee.

Example: Police Impact Fee – A fee that the city imposes on new residential and non-residential development that is used to expand the City’s network of police facilities to accommodate new development. The City’s police facilities serve both residents and businesses. The City’s service population, i.e. the number of residents & workers within its service area, measures the need for police services and associated facilities

3. Development Impact Fee Schedule.

This section describes the amount of each development impact fee pursuant to Gov. Code § 66006(b)(1)(B). The report only addresses fees under the 2005 schedule during the 2023-2024 Fiscal Year, since those were the only fees collected during the fiscal year period. The City recently adopted a new Development Impact Fee Schedule (2024) which will be included in the following year's (FY2024/2025) annual and five-year report (effective September 2024).

4. Annual Report and Five-Year Findings
This section describes the organization of content for each development impact fee subsection and how they address the required reporting and findings under the MFA (shown below). This is followed by a subsection for each impact fee previously described.

Subsection Title (Development Impact Fee Fund)
Table Data
Table x.1 Annual Financial Summary
Table x.2 Five-Year Financial Summary
Table x.3 Public Improvement Projects
Public Improvement Project Summaries
Annual Findings 66006(b)(1), (C)-(H)
Five Year Findings 66001 (d)(1) (A)-(D)
Public Improvement Projects
The report addresses expenditures during the 2023/2024 Fiscal year which include the “Police Department Room Renovation” project”, “Traffic Signals Improvement Project – Barranca Avenue and Covina Boulevard” and “Fenimore Avenue and Calvados Avenue Water Main Replacement Project”, all of which have been completed.

The report also lays out fifteen (15) identified public improvement projects proposed to be funded with future development impact fee revenue. Each project includes an estimated start date (FY), project description, estimated total costs, percent of the total cost estimated to be contributed through DIF funding, identified potential funding from other sources, and a funding ‘status’. Most projects identified in the report are either partially funded or not yet funded. One example of an identified public improvement project that is partially funded is the Covina Recreation Village project. This large-scale project consists of the redevelopment of former warehouse buildings on an approximately 2.5-acre parcel, to create a brand-new gymnasium, park, and library facilities located at 640- 680 N Citrus Avenue. The project cost is estimated at approximately twenty-nine million dollars ($29,000,000).

Partial funding for this project has been attained through various grants, local funding sources such as Measure M, and federal appropriations. End-of-year balances for both the Library Facilities Impact Fee Fund and Park Facilities Impact Fee Fund have been assigned to their respective subtasks under the main Covina Recreation Village Project. It is expected that future revenues should also be assigned towards this project which is estimated to be completed by or before 2028.

FISCAL IMPACT:

There is no financial impact on the General Fund.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Exempt.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2024-118

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ACCEPTING AND APPROVING THE ANNUAL AND

FIVE-YEAR DEVELOPMENT IMPACT FEE REPORT FOR FISCAL
YEAR ENDING JUNE 30, 2024, AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTIONS 66006(b) AND 66001(d)
WHEREAS, the City of Covina collects the following development impact fees in accordance with the requirements of the Mitigation Fee Act (Government Code Section 66000, et. seq):

1. General Government Impact Fee - A fee that the city imposes on new residential and nonresidential development that is used to expand general facilities to accommodate new development.

2. Library Impact Fee – A fee that the city imposes on new residential development to expand library facilities to serve new development.

3. Police Impact Fee – A fee that the city imposes on new residential and non-residential development that is used to expand the City’s network of police facilities to accommodate new development.

4. Park Facility Impact Fee – A fee that the city imposes on new residential developments that do not propose subdivision and are used to acquire parkland and expand park and recreational facilities to accommodate new development.

5. Transportation Facility Impact Fee– A fee that the city imposes on new residential and non-residential developments and are used for streets and related transportation facilities to accommodate impacts by new development and growth within the city.

6. Fire Facility Impact Fee – A fee that the city imposes on new residential and non-residential development to accommodate impacts by new development on new fire facilities; and WHEREAS, the City has received and expended reportable development impact fees as authorized by Government Code Section 66000, et. seq.; and WHEREAS, in accordance with Government Code Section 66006(a), the City has established and maintained separate funds for each development impact fee in a manner to avoid any commingling of the fees with other revenues and funds for the City and has expended those fees solely for the purpose for which the fees were collected; and WHEREAS, pursuant to Government Code Section 66006(b)(1), the City is required to prepare and make available to the public within one hundred eighty (180) days after the last day of each fiscal year, information describing the type of fee in each account or fund, the amount of

Resolution CC 2024-118 Page 2 of 4
the fee, the beginning and ending balance of the account or fund, the amount of fees collected and interest earned, and details regarding the use of the fees, and WHEREAS, pursuant to Government Code Section 66001(d)(1), the City is required, for the fifth fiscal year following the deposit into the account or fund, and every five years thereafter, to make specified findings with respect to that portion of the account or fund that remains unexpended, whether committed or uncommitted; and
WHEREAS, pursuant to Government Code Section 66001(d)(2), the fifth-year findings must be made in connection with the annually reportable public information required by Government Code Section 66006(b); and
WHEREAS, the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 contains both the information required pursuant to Government Code Section 66006(b)(1) and the findings required pursuant to Government Code Section 66001(d)(1); and
WHEREAS, the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 was made available for public inspection on the city website, and a hard copy was made available at the City Clerk’s office for inspection on December 2 nd, 2024; and
WHEREAS, notice of the time and place of the December 17, 2024 meeting of the Covina City Council where the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 will be considered, including the address where this information may be reviewed, was posted on the City website and at City Hall on December 2, 2024, at least 15 days prior to the meeting; and
WHEREAS, pursuant to Government Code Section 66006(b)(2), the City must review the information made available to the public at a regularly scheduled public meeting no less than 15 days after the information is made public. On December 17, 2024 the City Council reviewed the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024, including the information and findings contained therein.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals and determinations are true and correct.

SECTION 2. The City Council, at its regularly scheduled public meeting of December 17, 2024, has reviewed the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024, hereto attached as Exhibit A, and incorporated in full by this reference, and finds that it complies with Government Code Section 66006(b), establishing the requirement for annual reporting on development impact fees, and Government Code Section 66001(d), making findings related to unexpended funds.

Resolution CC 2024-118 Page 3 of 4
SECTION 3. The City Council hereby finds pursuant to Government Code Section 66001(d) and based upon review of the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 for each development impact fee:
1) That the purpose of the development impact fee has been identified. 2) That there is a continued need for the improvements and that there is a reasonable relationship between the fee and the impacts for development for which the fee is collected. 3) The source and amount of funding anticipated to complete the financing of improvements has been identified.
4) The approximate dates for funding improvements has been identified.

SECTION 4. The City Council hereby finds pursuant to Government Code Section 66006 (b) and based upon review of the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 that the report contains the following information for each development impact fee:
1) A brief description of the type of fee in the account or fund. 2)The amount of the fee.
3) The beginning and ending balance of the account or fund. 4) The amount of the fees collected and the interest earned. 5) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
6) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement 7) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. 8)The amount of refunds made.

SECTION 5. The City Council hereby adopts the “City of Covina Annual and Five-Year Development Impact Fee Report” for the fiscal year ending June 30, 2024 and adopts and makes the findings contained therein.

SECTION 6. The City Clerk shall certify as to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2024-118 Page 4 of 4
APPROVED and PASSED this 17th day of December, 2024.

City of Covina, California
BY: _______________________________
JOHN C. KING, Mayor
ATTEST:
_____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-118 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17th day of December, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CITY OF

CALIFORNIA
Annual and Five-Year
Development Impact Fee Report
Fiscal Year ending June 30, 2024

EXHIBIT A

City of Covina, California
Annual and Five-Year Development Impact Fee Report
Fiscal Year Ended June 30, 2024
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Table of Contents

1. Introduction & Background .………………………………………..……………..…...1

2. Description of Impact Fee Programs……..…………………………..………………..2

3. Development Impact Fee Schedule…………………………………………………....3

4. Annual Report and Five-Year Findings………………………………………………..4 4-1 General Government…………..………………………………………………5
4-2 Library……………………………………………………………………..…...8
4-3 Police……………………………..………………………………………..….11
4-4 Park…………………….…………………………………………….……….15
4-5 Transportation…………………………….…………….…………….…….. 19
4-6 Fire.……………………………………………………………………..…….24

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1 Introduction & Background
In California, State legislation sets certain legal and procedural parameters for the charging of development impact fees. This legislation was passed originally as AB 1600 by the California Legislature and is codified as California Government Code Sections 66000 through 66025 known as the Mitigation Fee Act (“MFA”).

The City Council of the City of Covina adopted Resolution No. 05-6475 establishing a Development Impact Fee Schedule and Urgency Resolution No. 05-6476 providing for the immediate and interim collection of development impact fees effective November 15, 2005.

Annual Report. Section 66006 (b) (1) of the MFA requires that for each separate account or fund established, a local agency must make available to the public the following information for the fiscal year, within 180 days after the last day of each fiscal year:
(a): A brief description of the type of fee in the account or fund. (b): The amount of the fee.
(c): The beginning and ending balance of the account or fund. (d): The amount of the fees collected and the interest earned. (e): An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of public improvement that was funded with fees. (f): An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete.
(g): A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
(h): The amount of refunds made pursuant to subdivision (e) of Section 66001, the number of persons or entities identified to receive those refunds, and any allocations.

The City Council must review the annual report at a regularly scheduled public meeting not less than fifteen days after the information is made available to the public. This report was made available for public review on December 2, 2024 digitally on the city website and as a hard copy available in the City Clerk’s office.

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Five-Year Findings. Section 66001(d)(1) of the MFA requires that a local agency make all of the following findings with respect to that portion of the account or fund remaining expended, whether committed or uncommitted, every five years. (a): Identify the purpose to which the fee is to be put. (b): Demonstrate a reasonable relationship between the fee and the purpose for which it is charged
(c): Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements identified.
(d): Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.
2 Development Impact Fee Programs
This section serves as the brief description of the types of fee in the accounts or funds for the City’s development impact fees pursuant Government Code Section 66006(b)(1)(A).

1. General Government Facilities
General Government Impact Fee - A fee that the city imposes on new residential and non-residential development that is used to expand general facilities to accommodate new development. General government facilities include, but are not limited to, government administrative offices (e.g. City Hall), City-owned vehicles, and city storage facilities.

2. Library Facilities
Library Impact Fee – A fee that the city imposes on new residential development to expand library facilities to serve new development. Residents are the primary users of libraries in the City of Covina. The demand for libraries and associated facilities is based on the City’s residential population.

3. Police Facilities
Police Impact Fee – A fee that the city imposes on new residential and nonresidential development that is used to expand the City’s network of police facilities to accommodate new development. The City’s police facilities serve both residents and businesses. The City’s service population, i.e. the number of residents & workers within its service area, measures the need for police services and associated facilities.

4. Park Facilities

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Park Facility Impact Fee – A fee that the city imposes on new residential developments that do not propose subdivision and are used to acquire parkland and expand park and recreational facilities to accommodate new development.

New residential developments proposing subdivision are subject to the City’s local Quimby Ordinance.

5. Transportation Facilities
Transportation Facility Impact Fee– A fee that the city imposes on new residential and non-residential developments and are used for streets and related transportation facilities to accommodate impacts by new development and growth within the city.

6. Fire Facilities
Fire Facility Impact Fee – A fee that the city imposes on new residential and nonresidential development to accommodate impacts by new development on new fire facilities. The City’s fire facilities serve both residents and businesses (service population). The City’s service population (i.e. the number of residents and workers within its service area) measures the need for fire services and associated facilities.

The purpose of this fee is to ensure that new development funds its fair share of new fire facilities.
3 Development Impact Fee Schedule
This section serves as the description of the amount of each development impact fee pursuant to Government Code Section 66006(b)(1)(B).

The city adopted a Development Impact Fee Schedule in 2005 shown in Table 1. The city also authorized the preparation of a new Development Impact Fee Nexus Study which has since been adopted by the City Council in FY 24 (fees under the recently adopted schedule became effective on September 16, 2024). This annual and five-year report addresses and analyzes only development impact fees collected within the previous fiscal year (July 1, 2023 to June 30, 2024.

Table 1. Covina Development Impact Fee Schedule (2005)
Fee Per Unit Fee per Building S.F
Impact Fee SingleFamily Multi Family Commercial Office Industrial General
Government
$1,028 $794 $0.192 $0.255 $0.128
Library $646 $498 -- -- --

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Police $956 $737 $0.177 $0.237 $0.118
Park $6,172 $4,759 -- -- --
Transportation $2,334 $1,867 $5.799 $5.116 $1.870
Fire $458 $353 $0.085 $0.113 $0.057
Total $11,594 $9,008 $6.253 $5.721 $2.173
4 Annual Report and Five-Year Findings
Subsections 4-1 through 4-6 provide the information required pursuant to Government Code Section 66006(b)(1) C through H (Annual Report Findings) and Government Code Section 66001(d)(1) A through D (Five Year Findings) for each development impact fee.

A Description of each Impact fee is provided in Section 2 and the amount of each Impact fee can be found in Section 3 of this report pursuant to Government Code Section 66006(b)(1)(A) and (B), respectively.

Organization of subsections 4-1 through 4-6
The following subsection content is organized as follows:

Subsection Title (Development Impact Fee Fund)
Table Data
Table x.1 Annual Financial Summary
Table x.2 Five-Year Financial Summary
Table x.3 Public Improvement Projects
Public Improvement Project Summaries
Annual Findings 66006(b)(1), (C)-(H)
Five Year Findings 66001 (d)(1) (A)-(D)

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[Intentionally left blank]
4-1 General Government Impact Fee Fund
Table 1.1 Annual Financial Summary
Statement of General Government Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Description FY 2023/2024

REVENUES
Fees collected $32,831.88
Interest earned $0
Total Revenues $32,831.88
Interfund Loan
Transfers
$0
Interfund Loans $0
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name $0
Total Expenditures
Revenues Over (under) $32,831.88
Expenditures $0
Start of Year Fund Balance $231,178.19
End-of-Year Fund Balance $264,010.07
Table 1.2 Five-Year Financial Summary
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $57,568.00 $167,137.82 $213,706.43 $216,616.03 $231,178.19 Receipts $109,569.82 $46,568.61 $2,909.60 $14,562.16 $32,831.88 Expenditures $0.00 $0.00 $0.00 $0.00 $0.00
Ending Balance $167,137.82 $213,706.43 $216,616.03 $231,178.19 $264,010.07

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Table 1.3 Public Improvement Projects
Project Name
Est.

Start
Year
Total Project
Cost
% Funded
with Impact
Fee
Revenue
Amount
Funded with
Impact Fee
Revenue
Amount to be
funded by other
revenues and their
sources
Status
City Hall and
PW Yard
Master Plan
and Design
Project
FY
24/25
$300,000 100% $300,000 None.

Partially
Funded
Public Improvement Projects Summary
As of the end of the Fiscal Year 2023/2024, an unexpended fund balance of $264,010.07 has been assigned to the project “City Hall and PW Yard Master Plan and Design Project”.

The purpose of this project is to develop a master facility plan to expand and consolidate the city's city hall and public works yard facilities. One option is to assess the existing property located at 534 N Barranca Avenue for options to improve/increase facilities and maximize the use of the property for public services. The City is also considering the option to relocate the City Hall facilities to a new location to improve access and customer service.

At the close of the Fiscal Year, the project is considered partially funded. An amount of $35,989.93 still needs to be raised from future General Government Impact Fee revenue to begin this task.

Annual Findings (Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $231,178.19. The ending balance of the fund is $264,010.07 (Table 1.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $32,831.88. The account does not accrue interest (Table 1.1).

E. Identification of expenditures. There were no expenditures (Table 1.1).

F. Identification of the approximate date of construction. The identified public improvement project in Table 1.3 is estimated to begin in FY 24/25 if sufficient revenue from the Government Facilities impact fee has been collected.

G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 1.1).

H. The amount of refunds made. There were no refunds made (Table 1.1).

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Five-Year Findings Summary (Gov. Sec 66001 (d)(1)(A) through (D) A. Purpose of the Fee. The purpose of the General Government Impact Fee is to provide additional general governmental facilities, vehicles, and equipment to serve the needs of new development in the City of Covina. New development increases the need for general governmental facilities to maintain the existing level of service.

B. Reasonable Relationship. Without additional general government facilities, the increase in demand associated with new development would result in a reduction in the level of service provided to all development in the City.

C. Sources of funding
The source of funding for the identified public improvement project is called out in Table 1.3.

D. Approximate Dates for Deposits of Funds
Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will be deposited into the account to fund these capital improvement projects. Staff anticipates the estimated ‘start year’ for the City Hall and PW Yard Master Plan and Design Project to be FY 24/25 (table

1.3), however, the exact date may be updated at a later time (e.g. an upcoming annual report or upon City Council approval to commence project via a Resolution to appropriate the funds for this project).

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[Intentionally left blank]

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4-2 Library Facilities Impact Fee Fund
Table 2.1 Annual Financial Summary
Statement of Library Facilities Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Table 2.2 Five-Year Financial Summary
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $106,891.08 $173,125.08 $187,015.08 $188,509.08 $190,003.08 Receipts $66,234.00 $13,890.00 $1,494.00 $1,494.00 $20,480.86 Expenditures $0.00 $0.00 $0.00 $0.00 $0.00
Ending Balance $173,125.08 $187,015.08 $188,509.08 $190,003.08 $210,483.94 Table 2.3 Public Improvement Projects
Project Name
Estimated
Start
Year
Total
Project
Cost
Percent
Funded
with Impact
Fee
Revenue
Amount
Funded
with Impact
Fee
Revenue
Amount to be
funded by other
revenues and
their sources
Status
Covina
Recreation
Village
Project
FY 24/25
Estimated
at $29M

6.8% $2,000,000
Grants,
Measure W,
Measure CC
Partially
Funded
Description FY 2023/2024

REVENUES
Fees $20,480.86
Interest $0
Total Revenues $20,480.86
Interfund Loan Transfers $0
Interfund Loans Interest Rate of Loan: 0%
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name $0
Total Expenditures
Revenues Over (under) $20,480.86
Expenditures $0
Start of Year Fund Balance $190,003.08
End-of-Year Fund Balance $210,483.94

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Covina
Recreation
Village
Project –
Furniture,
Fixtures, and
Equipment
FY 26/27 $800,000 12.5% $100,000
Grants,
Measure W,
Measure CC
Not Funded
Public Improvement Projects Summary
At the end of the 2023/2024 Fiscal Year, there is an unexpended balance of $210,483.94 which has been assigned to the project “Covina Recreation Village Project” which consists of a new library facility, new park amenities, a recreation center, and Parks and Recreation administrative offices. The Library facility impact fee contribution shall only be assigned to a subtask – “Library” construction costs. The Covina Recreation Village project Phase I construction began in September 2024; however, The Library Subtask is included in Phase III which is estimated to begin during the 26/27 Fiscal Year. The entire project is estimated to be completed (all three phases) by or before 2028. The new library facility will be a retro-fitting project consisting of the conversion of a former citrus packing facility. As of the close of the Fiscal year 2023-2024, this project is partially funded; however, construction can still begin on the project in the fiscal year 2025/2026 with a partial fund appropriation. There is a remaining amount of $1,789,516.06 that needs to be raised through future Library facility impact fee revenue. The city is currently strategizing ways to meet the funding gap such as potentially utilizing an interfund loan transfer to cover the costs for construction and paying back the loan through future library facility impact fee revenue. Should this approach be pursued, the city will include information in the following year's annual and five-year reports, as is required pursuant to Gov. Sec. 66006 (b)(1)(G).

Annual Findings Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $190,003.08. The ending balance of the fund is $210,483.94 (Table 2.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $20,480.86. The account does not accrue interest (Table 2.1).

E. Identification of expenditures. There were no expenditures (Table 2.1).

F. Identification of the approximate date of construction. The approximate date is identified in Table 2.3. As mentioned in the subsection “Public Improvement Projects Summary”, the subtask “Library” for the project “Covina Recreation Village” is part

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of the overall project’s Phase III Construction, which is estimated to start during FY 26/27.

G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 2.1).

H. The amount of refunds made. There were no refunds made (Table 2.1).

Five-Year Findings Summary
A. Purpose of the Fee. The purpose of the Library Facilities Impact Fee is to provide additional library facilities and library materials to serve the needs of new development in the City of Covina. New development increases the need for libraries to maintain the existing level of service.

B. Reasonable Relationship. Without additional library facilities and materials, the increase in demand associated with new development would reduce the level of service provided to all residents in the City.

C. Sources of Funding. The sources of funding for the identified public improvement project is identified in Table 2.3
D. Approximate Dates for Deposits of Funds. Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will be deposited into the account to fund these capital improvement projects.

However, staff have anticipated the estimated ‘start year’ for the library construction at the Covina Recreation Village as 2026/2027 (Table 2.3) despite being partially funded as of the June 30, 2024 date. The construction start date may be revised depending on availability of funds and other factors.
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4-3 Police Facilities Impact Fee Fund
Table 3.1 Annual Financial Summary
Statement of Police Facilities Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Description FY 2023/2024

REVENUES
Fees $30,478.11
Interest $0
Total Revenues $30,478.11
Interfund Loan
Transfers
$0
Interfund Loans Interest Rate of Loan: 0%
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name Police Department Room
Renovation
($50,000)
Total Expenditures ($50,000)
Revenues Over (under) $30,478.11
Total Expenditures ($50,000)
Start of Year Fund
Balance
$90,825.72
End-of-Year Fund
Balance
$71,303.83
Table 3.2 Five-Year Financial Summary
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $18,501.08 $119,964.21 $74,684.79 $77,386.14 $90,825.72 Receipts $101,463.13 $42,207.35 $2,701.35 $13,439.58 $30,478.11 Expenditures $0.00 ($87,486.77) $0.00 $0.00 ($50,000.00) Ending Balance $119,964.21 $74,684.79 $77,386.14 $90,825.72 $71,303.83 Table 3.3. Public Improvement Projects
Project Name Estimated
Start Year
Total Project
Cost
Percent
Funded
with
Impact Fee
Revenue
Amount
Funded
with Impact
Fee
Revenue
Amount to be
funded by
other revenues
and their
sources
Status

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Police
Department
Room
Renovation
FY23/24 $629,778.65 7.9% $50,000
$579,778.65
through
Measure CC
and
Community
Facilities
District - Police
Funded &
Complete
Expansion of
Citywide Public
Safety Camera
and Surveillance
Project
FY25/26 $50,000 40% $20,000
$30,000
Possible
Measure CC
Partially
Funded
Covina Police
Communications
and Realtime
Watch Center
FY26/27 $3,500,000 7.1% $250,000
Possible grant
funding,
contributions
from
participating
agencies
Partially
Funded
PD Parking Lot
Security
Enhancement
Project
FY27/28 $75,000 33% $25,000
$50,000
possible grant
funding or
Measure CC
Not
Funded
Public Improvement Projects Summary
In Fiscal Year 2023/2024, $50,000 of revenue generated from the Police facilities impact fee was appropriated (Resolution CC-2024-09) to the project “PD Room Renovation”. The project consisted of a major renovation of its locker rooms and restroom areas, including one additional general-use restroom. All areas underwent demolition of all plumbing, electrical, HVAC, and structural aspects. The renovation included new flooring, electrical, plumbing, lighting, and additional lockers that also meet ADA compliance. The total cost of the project was $629,778.65 and included a Police Impact Fee contribution of 7.9%, the remaining 92.1% of project costs were funded through Measure CC ($383,463.70 or

60.9%), and Community Facilities District – PD Fund ($196,314 or 31.2%).

At the end of Fiscal Year 2023/2024, there is an unexpended fund balance of $71,303.83, which has been assigned to the projects “Expansion of Citywide Public Safety Camera and Surveillance Project” at $20,000, and “Covina Police Communications and Realtime Watch Center” at $51,303.83.
“Expansion of Citywide Public Safety Camera and Surveillance Project”. This project consists of the assessment and installation of additional public safety cameras where needed. One example includes additional cameras to be installed at Hollenbeck Park where the city recently installed a new walking/exercise path and pickleball courts.

Determining and installing additional cameras where needed will expand the public safety service offered by the Police Department to the public in these needed areas. At this time,

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this project is considered partially funded (the city will determine funding for the remaining $30,000 to complete the project funding). Police Impact Fee contribution is estimated at 40% or $20,000. Supplemental funding may include such sources as Measure CC for the remaining $30,000.
“Covina Police Communications and Realtime Watch Center”. This project is meant to combine public safety dispatchers from multiple municipal police agencies to handle incoming calls from the public and dispatch police services to those in need of assistance.

The project is envisioned to increase public safety services at the local and regional levels.

At the close of the Fiscal Year, the project is considered partially funded, with the amount of $198,696.17 needed to be raised from future Police Impact Fee revenue. Other possible sources of funding for this project may include grant funding, local funding sources such as Measure CC, and anticipated contributions from participating agencies. If funding allows, the project is anticipated to start within the 2026/2027 Fiscal Year which will consist of planning, site acquisition, and/or long-term lease, and depending on the property conditions, a new build or Tenant Improvement to establish the new facility.

Other projects identified but not yet funded include the following:
“Police Department Parking Lot Security Enhancement Project”. This project consists of the planning, design, and installation of security features at Police Department Facilities.

At this time, this project is not yet funded. Police Impact Fee contribution is estimated at 33% or $25,000. Supplemental funding may include such sources as Measure CC for the remaining $50,000, however, a final determination for supplemental revenue has not yet been made. Police Department Staff are also researching potential grant funding opportunities to support this project.

Annual Findings (Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $90,825.72.

The ending balance of the fund is $71,303.83 (Table 3.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $20,480.86. The account does not accrue interest (Table 3.1).

E. Identification of expenditures. The project “Police Department Room Renovation” identified in Tables 3.1 and 3.3, is the only associated expenditure for the FY 23/24.

The project is complete and was funded with $50,000 (7.9% of project cost) in Police Facilities Impact Fees (also see Public Improvement Projects Summary).

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F. Identification of the approximate date of construction. Sufficient funds have not been collected for the identified public improvement projects shown in Table 3.3 consisting of “Covina Police Communications and Realtime Watch Center”, “Expansion of Citywide Public Safety Camera and Surveillance Project” and “Police Department Parking Lot Security Enhancement Project”. However, estimated start years have been identified in Table 3.3 for each identified project. Upon determination that the estimated required funding from Police Facilities Impact fees is met or near met for a project, the city may then refine an estimated date for the start of each project.

G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 3.1).

H. The amount of refunds made. There were no refunds made (Table 3.1).

Five-Year Findings Summary (Gov. Sec 66001 (d)(1)(A) through (D) A. Purpose of the Fee. The purpose of the Police Facilities Impact Fee is to provide additional or improved Police facilities and additional vehicles and equipment to serve the needs of new development in the City of Covina. New development increases the need for Police facilities to maintain the existing level of service.

B. Reasonable Relationship. Without additional Police facilities, the increase in demand associated with new development would result in a reduction in the level of service provided to all development in the city.

C. Sources of Funding. The sources of funding for the public improvement projects are identified in Table 3.3
D. Approximate date for Deposit of Funds. Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will be deposited into the account to fund these capital improvement projects. However, staff have anticipated the estimated ‘start year’ which can be revisited and updated on an annual basis (see table 3.3).

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[Intentionally left blank]
4-4 Park Facilities Impact Fee Fund
Table 4.1 Annual Financial Summary
Statement of Park Facilities Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Description FY 2023/2024

REVENUES
Fees $12,640.52
Interest $0
Total Revenues $12,640.52
Interfund Loan
Transfers
$0
Interfund Loans
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name $0
Total Expenditures
Revenues Over (under) $12,640.52
Expenditures $0
Start of Year Fund
Balance
$53,632.08
End-of-Year Fund
Balance
$66,272.60
Table 4.2 Five-Year Financial Summary
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $150,672.75 $90,600.08 $39,355.08 $39,355.08 $53,632.08 Receipts $76,144.00 $23,275.00 $0.00 $14,277.00 $12,640.52 Expenditures ($136,216.67) ($74,520.00) $0.00 $0.00 $0.00 Ending Balance $90,600.08 $39,355.08 $39,355.08 $53,632.08 $66,272.60

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Table 4.3 Public Improvement Projects
Project Name Estimated
Start Year
Total Project
Cost
Percent
Funded
with
Impact
Fee
Revenue
Amount Funded
with Impact Fee
Revenue
Amount to be
funded by
other
revenues and
their sources
Status
Covina
Recreation
Village Project
FY24/25 Estimated at
$29M 1.7% $500,000
Grants,
Measure M, Fed
Appropriations,
Quimby, +
researching
other sources
Partially
Funded
Covina
Recreation
Village –
Furniture,
Fixtures, and
Equipment
FY 26/27 $800,000 12.5% $100,000
Measure M, +
Researching
other
options/sources
Not
Funded
Covina Park
Picnic Facilities
Expansion
Project
FY26/27 $200,000 7.5% $15,000
~56,000 in
Bond Funds,
Possible
Measure A,
Measure CC,
or Grant
Funding if
applicable
Not
Funded
Park Master Plan
Analysis Project FY 28/29 $75,000 40% $30,000
Measure CC,
+ researching
other sources
Not
Funded
Sunkist Park
Improvement
Project
FY27/28 $1,500,000 2.6% $40,000
Possible
funding:

Measure A,
Measure CC,
or Grant
Funding
Not
Funded
Public Improvement Projects Summary
At the end of Fiscal Year 2023/2024, there is an unexpended fund balance of $66,272.60, The balance is to be assigned to the “Covina Recreation Village Project” which consists of new park amenities, a recreation center that will include an indoor gymnasium and rockclimbing facility, a dog park, Parks and Recreation administrative offices, a new library, children’s playground, dog park, and various outdoor amenities such as trails and vegetation. The Covina Recreation Village project Phase I construction began in September 2024. This project is included in all three phases of project construction, and the project is estimated to be completed by or before 2028. At the close of the Fiscal year 2023-2024, this project is partially funded; however, construction can continue with partial fund appropriation from the Park Facility Impact Fee fund. There is a remaining amount of

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$433,727.40 that needs to be raised through future park facilities impact fee revenue to complete the 1.7% Impact Fee Contribution towards the total project cost (see Table 4.3).

The city is currently strategizing ways to meet the funding gap such as potentially utilizing an interfund loan transfer to cover the costs for construction and paying back the loan through future Park facilities impact fee revenue, since this project is currently under construction and funds are needed to ensure project completion. Should this approach be pursued, the city will include information in the consecutive annual and five-year report(s), as is required pursuant to Gov. Sec. 66006 (b)(1)(G).

The “Covina Park Picnic Facilities Expansion” project includes design work and construction and will expand existing facilities to create a large picnicking facility for the community to include additional accessible picnic tables, grilling stations, and shade structures. There are approximately $56,000 in bond funds available for the project and no funding available through the Park Facilities impact fee. The project is anticipated to utilize 20% or $15,000 in Park Impact Fees to complete the project and the construction start date is tentative for FY 26/27. Additional possible funding sources include Measure A, Measure CC, or Grant Funding if applicable. If funding to support this project is attainable through other sources, such as those mentioned, the project may proceed without contribution from impact fees.

The purpose of the “Park Master Plan Analysis Project” to develop a master park plan to expand and improve the city's park facilities. A recent study completed by Los Angeles County Department of parks and recreation shows that the city of Covina has a high and very high need for parks along the south and west portions of the city and along the northeast1. The amount of $30,000.00 still needs to be raised from future Park Facilities Impact Fee revenue to begin this task.

The “Sunkist Park Improvement Project” is a large-scale task involving several improvements at Sunkist Park, a subcomponent of the project consists of a Playground Expansion which will expand the existing playground to accommodate the increased use and needs of the growing surrounding community. The playground expansion task is to include accessible play features, a larger footprint, and a rubberized play surface. This task is currently unfunded. The project is looking to utilize $40,000 in Park Impact Fees to complete impact fee contribution towards this task. Other possible funding sources include Measure A, Measure CC, or Grant Funding if applicable. If funding to support this

1 Los Angeles County Department of Parks and Recreation . (2016). City of Covina Study Area Profile . Final report. https://lacountyparkneeds.org/final-report/

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project is attainable through other sources, such as those mentioned, the project may proceed without contribution from impact fees.

Annual Findings (Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $190,003.08. The ending balance of the fund is $210,483.94 (Table 4.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $20,480.86. The account does not accrue interest (Table 4.1).

E. Identification of expenditures. There were no expenditures (Table 4.1).

F. Identification of the approximate date of construction. The approximate date of construction is noted in Table 4.1 for each identified public improvement project.

G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 4.1).

H. The amount of refunds made. There were no refunds made (Table 4.1).

Five-Year Findings Summary (Gov. Sec 66001 (d)(1)(A) through (D) A. Purpose of the Fee. The purpose of the Park Facilities Impact Fee is to provide additional parks, park improvements, and additional community and recreation centers to serve the needs of new residential development in the City of Covina.

New development increases the need for park facilities to maintain the existing level of service.

B. Reasonable Relationship. Without additional park space, park improvements, and community/recreational facilities, the increase in demand associated with new development would result in a reduction in the level of service provided to all residents in the city.

C. Sources of Funding. The sources of funding for the public improvement projects are identified in Table 4.3
D. Approximate date for Deposit of Funds. Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will

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be deposited into the account to fund these capital improvement projects. However, staff have anticipated the estimated ‘start year’ which can be revisited and updated on an annual basis (see table 4.3).
[Intentionally left blank]
4-5 Transportation Facilities Impact Fee Fund
Table 5.1 Annual Financial Summary
Statement of Transportation Facilities Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Description FY 2023/2024

REVENUES
Fees $79,745.99
Interest $0
Total Revenues $79,745.99
Interfund Loan Transfers $0
Interfund Loans
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name Traffic Signals Improvement
Project (Barranca Ave/Covina
Blvd)
($345,433.72)
Fenimore Ave & Calvados Ave
Water Main Replacement Project
($191,830.00)
Total Expenditures
Revenues Over (under) $79,745.99
Expenditures ($537,263.72)
Start of Year Fund Balance $793,848.98
End-of-Year Fund Balance $336,331.25

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Table 5.2 Five-Year Financial Summary
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $361,263.55 $722,347.71 $1,481,774.89 $1,124,584.07 $793,848.98 Receipts $361,084.16 $759,427.18 $16,186.00 $202,296.95 $79,745.99 Expenditures $0.00 $0.00 ($373,376.82) ($533,032.04) ($537,263.72) Ending Balance $722,347.71 $1,481,774.89 $1,124,584.07 $793,848.98 $336,331.25 Table 5.3 Public Improvements
Project Name
Estimate
d Start
Year
Total Project
Cost
Percent
Funded with
Impact Fee
Revenue
Amount
Funded with
Impact Fee
Revenue
Amount to
be funded
by other
revenues
and their
sources
Status
Traffic Signals
Improvements
Project -
Barranca Ave
& Covina Blvd
FY22/23 $640,000 78.1% $500,000 $140,000
Prop C
Funded
&
Completed
Fenimore
Avenue &
Calvados
Avenue Water
Main
Replacement
Project
FY 23/24 $1,691,830 11.33% $191,830
$100,000
Sewer Fund,
$890,000
Water CIP,
$510,000
ARPA
Funded
&
Completed
TS Upgrade –
2 nd Avenue &
College Street
Project
FY 25/26 $248,415 100% $248,415 $0Fully
Funded
TS
Modification:

Citrus
Avenue/San
Bernardino
Road & College
Street Project
FY 26/27 $900,000 30% $270,000
$630,000 or
70% from
Prop C
Partially funded
TS Installation
– Prospero
Dr/San
Bernardino
Road Project
FY27/28 $1,500,000 30% $450,000
$1,050,000
or 70% from
Prop C or
possible
grant
funding
Not
Funded

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TS – Battery
Backup System
Project
FY 28/29 $500,000 30% $150,000
$350,000 or
70% from
Prop C
Not
Funded
TS Modification
– San
Bernardino
Road/Second
Avenue
FY 29/30 $1,000,000 30% $300,000
$700,000 or
70% from
Prop C or
Grant
Funding
Not
Funded
Public Improvement Projects Summary
In Fiscal Year 2023/2024, $537,263.72 of revenue generated from the Transportation Facilities Impact Fee was expended on the projects “Traffic Signals Improvements Project - Barranca Ave & Covina Blvd ” and “Fenimore Avenue & Calvados Avenue Water Main Replacement Project ”. Both projects were completed in Fiscal Year 2023/2024. The project “Traffic Signal Improvements Project – Barranca Ave/Covina Blvd” consisted of the installation of a new traffic signal at the intersection of Barranca Avenue and Covina Boulevard, consisting of the addition of left turn pockets at the four legs of the intersection, new poles, a camera system, and other appurtenances. $154,556.28 was expended on this project during Fiscal Year 22/23, when the project was initiated, and the remaining $345,433.72 was expended during the 2023/2024 fiscal year. This project is complete.

The Project “Fenimore Avenue & Calvados Avenue Water Main Replacement Project” consisted of the removal and replacement of approximately 2000 linear feet of an existing 8-inch water main line, water services, hydrants, and associated street improvements.

During Fiscal Year 2023/2024, $191,830, or 11.33% of project costs, was expended from the transportation facilities impact fund towards this project. This project is also complete.

At the end of Fiscal Year 2023/2024, there is an unexpended fund balance of $336,331.25. $248,415.00 of the unexpended balance has been assigned to the Project “Traffic Signal Improvements Project – 2
nd Avenue and College Street”, which consists of upgrading the existing traffic signal, including new poles, controllers, battery backup system, ADA ramps, and other appurtenances. At the time of this report, the project is considered fully funded and will be programmed to start work during the 2025/2026 Fiscal Year with the approval of the City Council. The remaining $87,916.25 has been assigned to the project “TS Modification: Citrus Avenue/San Bernardino Road & College Street project” which consists of the upgrade of an existing traffic signal at San Bernardino Road and Citrus Avenue and including new traffic signal poles, controller, ADA ramps, scramble crosswalk, and the installation of scramble crosswalk at the intersection of College Street and Citrus Avenue.

The project is “partially funded” as of June 30, 2024, and a remaining $182,083.75 needs to be raised from future Transportation Facility Impact Fee revenue for this project. Prop C was identified to fund the remaining $700,000 or 70% towards project costs.

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Other projects identified but not yet funded include the following:
“TS Installation – Prospero Dr/San Bernardino Road Project”. This project consists of the installation of a new traffic signal at the intersection of San Bernardino Road and Prospero Drive, where an intersection presently does not exist. The project will also include the installation of new ADA ramps, a new driveway approach and intersection realignment, and appurtenances. Creating an additional intersection will improve the safety of commuters, enhance traffic flow, and allow the transportation system to control additional traffic impacts in the city. Transportation Facilities Impact Fee contribution is estimated at 30% or $450,000. Prop C has been identified to fund the remaining 70% of project costs, at $1,050,000.
“TS – Battery Backup System Project”. This project consists of the installation of battery backup at the traffic signal controllers city-wide. This project will ensure that there is sufficient backup energy on the city’s existing traffic signal system in case of an emergency or energy blackout. Transportation Facilities Impact Fee contribution is estimated at 30% or $150,000. Prop C has been identified to fund the remaining 70% of project costs, at $350,000.
“TS Modification – San Bernardino Road & Second Avenue”. This project consists of a traffic signal upgrade including new ADA ramps. Transportation Facilities Impact Fee contribution is estimated at 30% or $300,000. Prop C has been identified to fund the remaining 70% of project costs, at $700,000.

Annual Findings (Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $190,003.08. The ending balance of the fund is $210,483.94 (Table 5.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $20,480.86. The account does not accrue interest (Table 5.1).

E. Identification of expenditures. There was a total expenditure of $537,263.72 for two projects: “Traffic Signals Improvements Project - Barranca Ave & Covina Blvd ” and “Fenimore Avenue & Calvados Avenue Water Main Replacement Project” Refer to tables 5.1, 5.2, 5.3, and the accompanying “Public Improvement Projects Summary” for detail.

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F. Identification of the approximate date of construction. The date of construction for completed and anticipated date of construction for identified public improvement projects are shown in Table 5.3.

G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 5.1).

H. The amount of refunds made. There were no refunds made (Table 5.1).

Five-Year Findings Summary
A. Purpose of the Fee. The purpose of the Transportation Facilities Impact Fee is to provide street improvements and traffic signals to mitigate the impacts of new development on Covina’s street system
B. Reasonable Relationship. New development generates additional vehicle traffic that increases the need for street capacity and traffic signals to maintain the existing level of service. Without additional street improvements and traffic signals, the increase in demand associated with new development would result in a reduction in the level of service provided to all development in the City.

C. Sources of Funding. Sources of funding are identified in Table 5.3 D. Approximate date for Deposit of Funds. Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will be deposited into the account to fund these capital improvement projects. However, staff have anticipated the estimated ‘start year’ which can be revisited and updated on an annual basis (see table 5.3).

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[Intentionally left blank]
4-6 Fire Facilities Impact Fee Fund
Table 6.1 Annual Financial Summary
Statement of Fire Facilities Impact Fee
Revenues, Expenditures, and Changes in Fund Balance for the Fiscal Year Ending June 30, 2024
Description FY 2023/2024

REVENUES
Fees $14,140.53
Interest $0
Total Revenues $14,140.53
Interfund Loan
Transfers
$0
Interfund Loans
Refunds $0
EXPENDITURES Capital Improvements Amount
Project Name $0
Total Expenditures

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Revenues Over (under) $14,140.53
Expenditures $0
Start of Year Fund Balance $115,353.07
End-of-Year Fund Balance $129,493.60
Table 6.2 Five-Year Financial Summary
Table 6.3 Public Improvements
Project Name
Estimated
Start
Year
Total
Project
Cost
Percent
Funded
with
Impact Fee
Revenue
Amount
Funded
with
Impact
Fee
Revenue
Amount to
be funded
by other
revenues
and their
sources
Status
City Fire Station Buildings
Expansion Study due to
Growth Project
26/27 $200,000 100% $200,000 None.

Partially Funded
Public Improvements Summary
At the end of Fiscal Year 2023/2024, there is an unexpended fund balance of $129,493.60.

The unexpended balance has been assigned to the Project “City Fire Station Buildings Expansion Study due to Growth Project”, which consists of the planning, design, and construction estimates to expand fire services/facilities in the city to ensure a higher level of service due to growth. As of the end of the fiscal year, a remaining $70,506.40 needs to be raised to meet the funding amount estimated to begin this task.

Annual Findings (Gov. Sec. 66006 (b)(1), (C)-(H)
C. Beginning and Ending Balance. The beginning balance of the fund was $115,353.07. The ending balance of the fund is $129,493.60 (Table 6.1).

D. Amount of fees collected and any interest earned. The amount of fees collected totaled $14,140.53. The account does not accrue interest (Table 6.1).

E. Identification of expenditures. There were no expenditures (Table 6.1). 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
Beg. Balance $38,760.37 $87,362.38 $107,580.42 $108,873.22 $115,353.07 Receipts $48,602.01 $20,218.04 $1,292.80 $6,479.85 $14,140.53 Expenditures $0.00 $0.00 $0.00 $0.00 $0.00
Ending Balance $87,362.38 $107,580.42 $108,873.22 $115,353.07 $129,493.60

28 | P a g e
F. Identification of the approximate date of construction. Project is set to commence during the 26/27 Fiscal Year (Table 6.3)
G. A Description of each interfund transfer or loan. There were no interfund transfers or loans (Table 6.1).

H. The amount of refunds made. There were no refunds made (Table 6.1).

Five-Year Findings Summary
A. Purpose of the fee. The purpose of the Fire Facilities Impact Fee is to provide additional or improved Fire Department facilities to serve the needs of new development in the City of Covina.

B. Reasonable Relationship. New development increases the need for Fire Department facilities to maintain the existing level of service. Without additional or improved Fire Department facilities, the increase in demand associated with new development would result in a reduction in the level of service provided to all development in the City.

C. Sources of Funding. The source of funding is “Fire Facilities Impact Fee”(Table

6.3)
D. Approximate date for Deposit of Funds. Because development impact fee revenue fluctuates and is difficult to forecast, there is no exact date for which the funds will be deposited into the account to fund these capital improvement projects; However, staff due to the low threshold needed to fund the project, staff estimate that the project can commence during the 26/27 Fiscal Year.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: December 17, 2024
Title: Professional Services Agreement with Willdan Engineering Amount Not-to-Exceed $39,968 to Sewer System Management Plan Audit & Update Compliance to Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Authorize the City Manager to execute a Professional Services Agreement between the City of Covina and Willdan Engineering in an amount not-to-exceed $39,968 related to the Sewer System Management Plan (SSMP) Audit & Update.

EXECUTIVE SUMMARY/BACKGROUND:

On May 2, 2006, the California State Water Resources Control Board (SWRCB) adopted Water Quality Order 2006-0003, requiring all public agencies that own sanitary sewer collection systems greater than one mile in length to comply with the Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. The WDRs are the regulatory standards for agencies that own or operate sanitary sewer collection systems that collect and/or convey untreated or partially treated wastewater to a publicly-owned treatment facility. The ultimate goal of the WDRs is to reduce the frequency and volume of sanitary sewer overflows (SSOs) by requiring cities to properly operate, maintain, and manage their wastewater collection system.

The three major components to the WDRs, namely that agencies affected by the regulations must abide by are:
 Prohibit and Report SSOs to the SWRCB;
 Develop and implement a system-specific SSMP; and
 Monitor and update the SSMP no less frequently than every five years.

The City’s last SSMP recertification was approved and adopted by the City Council on December 16, 2014 and later updated again in December 2019 to reflect infrastructure improvements during that time and to provide staffing updates within the Department of Public Works. The City is required to update the SSMP in order to be compliant with the current mandate from Water Quality Order 2006-0003 and update the SSMP every 5 years.

On December 6, 2022, the State Water Resources Control Board adopted a new Order 2022-0103-DWQ outlining updated requirements for public agencies, which went into effect beginning June 4, 2023. The new order requires each agency upload and certify its SSMP Update or current SSMP to their online CIWQS Sanitary Sewer System Database to continue regulatory coverage from the previous Order. Under the new Order, the City will be required to submit a separate updated SSMP by August 2, 2025.

DISCUSSION:

The SSMP is a written document that details how an entity’s sewer system is operated, maintained, repaired, and funded. The SSMP sets forth goals and actions to be followed, and guidelines for various activities involved in managing, operating, maintaining, and expanding the sewer system. Moreover, it outlines how to minimize the occurrence of SSOs and how to properly respond to SSOs when they occur, including SWRCB reporting requirements that must be adhered to. Lastly, the SSMP must be updated periodically for effectiveness no less frequently than every five years. In order to achieve this, it is expected that each wastewater collection system agency develop and implement an SSMP, and update it on a regular basis. The last update of the City’s SSMP

occurred in December 2019. To ensure compliance under the previous regulation, an SSMP Audit, SSMP Update, and a Spill Emergency Response Plan Update is necessary.

Informal Request for Proposals (RFP) were sent out to three consultant firms for Sewer System Management Plan Audit & Update services. In response to the RFP, two proposals were received with the following result:

Rank Consultant Location Rating
1 Willdan Engineering Temecula, CA 95
2 Infrastructure Engineers, a Bowman
Company
Brea, CA 85
3 Infrastructure Architects Irvine, CA No Response
Pursuant to the RFP Work Proposal criteria, City staff recommends awarding a contract to Willdan Engineering for Sewer System Management Plan Audit & Update services in an amount not-to-exceed $39,968. Willdan Engineering has completed similar work projects for various municipalities across Southern California.

FISCAL IMPACT:

A total funding amount of $100,000 has been allocated from Sanitary Sewer Fund in the City’s approved Fiscal Year 2024-2025 Capital Improvement Program Budget.

Fund Amount Account No.

Sanitary Sewer $100,000 6300-2700-51005
Total $100,000
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

CITY OF COVINA
Proposal
Sewer System Management Plan
Audit and Update
December 04, 2024

ATTACHMENT A
December4, 2024
Michael Flores Jr, Public Works Manager
City of Covina
125 E. College Street
Covina, CA 91723
Subject: Proposal for Sewer System Management Plan (SSMP) Audit and Update.

Dear Mr. Flores:

Pursuant to As-Needed Professional Engineering Services Agreement between the City of Covina and Willdan Engineering (Willdan), we are pleased to submit this proposal to provide professional engineering services for the city to update the SSMP to comply with new Statewide General Order No.

WQ 2022-0103-DWQ for the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (2022 SSS WDR).

The City of Covina is seeking a consultant to update the City’s 2022 SSMP. The update will include revising the document to comply with the Statewide General Order No. WQ 2022-0103-DWQ. Willdan Engineering has been providing this type of infrastructure evaluation and operational planning for public agencies, by utilizing a collaborative development approach with agency and stakeholder parties to meet both required and desired project results. Our success as a firm in providing diverse services to many public agencies throughout Southern California is directly tied to the success in working together to deliver a quality project result for our clients. This type of effort commitment will be given to successfully accomplish the City’s SSMP Update.

With our proposed team's experience with preparing original sewer system management plans, updates, and biannual audits, Willdan possesses the project team talent and expertise to ensure the City's project goals are achieved. We offer:
▪ Project Understanding. Willdan completed the current SSMP Updates for the Cities of Manhattan Beach, Lynwood, Inglewood, Sierra Madre and Burbank, as well as the current SSMP Update for the Cities of Lakewood and Los Alamitos. We know the objectives, constraints, and key issues associated with development of this SSMP Update. We are knowledgeable in the more stringent revisions of the State Water Resources Control Board's 2022 amendment to the initial order for monitoring and reporting program (MRP) requirements and linkage to the Clean Water Act criteria. Our experienced proposed team members can effectively address the City’s desired assessment of the existing system as well as future proposed sewer system improvements. ▪ City Partnership. Willdan has been partnering with the City of Covina to assist the City with their community enhancement projects since 1998. Our services include on-call city and traffic engineering, design engineering, construction management and inspection, plan check, pavement management, and financial consulting services.
▪ Highly Skilled Project Manager. Mr. Chris Stone, offers over 30 years of sewer and water engineering experience encompassing a full spectrum of services – from initial planning and scoping through construction management and inspection – for a wide variety of storm water, sanitary sewer, and recycled and potable water projects. Chris Stone managed City’s Sewer System Master

City of Covina
December 4, 2024

plan Update in 2020 and is very familiar with City’s sewer system. His experience involves sanitary sewer management plans, master plans, along with their annual audit and five-year update reports, feasibility studies, system planning and design, related permitting, and interagency coordination. ▪ Los Angeles County Knowledge. Willdan has been providing municipal engineering, planning, and construction management services to public agencies located in Los Angeles County for over 60 years. Through this service, we are experts in understanding and interfacing our clients' standards, policies, and procedures with other agencies, including the County's. ▪ Subject Matter Expertise. Willdan is or has provided SSMP services to the Los Angeles County municipalities of Manhattan Beach, Agoura Hills, Bell, Burbank, La Mirada, Lynwood, La Puente, Paramount, Rolling Hills Estates, Sierra Madre, South Gate, Torrance, West Covina, and Westlake Village and including Covina. As a full-service multidisciplinary engineering and planning firm, we have a full complement of staff available to provide the requested services along with a broad range of other municipal support services as may be needed to accomplish the SSMP update.

We hereby state that this proposal, in its entirety, is valid for a 60-day period from the submission date.

As the proposed project manager for this important City project and team lead, you may reach me at the following address, phone numbers or via my email at [email protected].

Mr. Tyrone Peter, PE
Director of Engineering
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746
[email protected] / t: (657) 223-8557 / c: (714) 393-1963 We feel strongly about the strength of our credentials and our abilities to meet and exceed the requested services identified by the city and look forward to serving the City of Covina. If there are any questions regarding this proposal, please contact me as indicated above.

Respectfully submitted,

WILLDAN ENGINEERING
Tyrone Peter, PE
Director of Engineering
910005/WW.00.60/P23-031_24117

Proposal for Sewer System Management Plan (SSMP) Update i City of Covina
Table of Contents
Introduction ......................................................................................................................................1 Proposed Staff...................................................................................................................................2 Project Understanding .......................................................................................................................6 Scope of Work ...................................................................................................................................6 Basic Methodology..................................................................................................................................6 Understanding and Coverage of Project ................................................................................................6 Project Schedule....................................................................................................................................12 Related Experience and References..................................................................................................12 Sewer Specific Project Experiences......................................................................................................13 Specific SSMP Projects..........................................................................................................................14 Fee Proposal....................................................................................................................................18

Proposal for Sewer System Management Plan (SSMP) Update 1 City of Covina
Introduction
Willdan provides full service, in-house professional engineering services for many varied developmental and capital improvement projects, including development plan reviews, as need staffing supplement, roadway, grading, storm water drainage, water and sewer improvements, major highway facilities, bridge structures, traffic signals, signing and striping, street lighting improvements, and geotechnical evaluations. As such, we can perform the Sewer System Management Plan (SSMP) Audit and update as requested by the City of Covina without the involvement of team sub-consultants.

Proposal for Sewer System Management Plan (SSMP) Update 2 City of Covina
Proposed Staff
Willdan understands that key personnel are to be available to the extent proposed for the duration of the required services and acknowledges that no person designated as key will be removed or replaced without prior written concurrence of the City of Covina.

Project Organizational Chart
Tyrone Peter, PE Principal-in-Charge and QA/QC
Education Registration/Certification
▪ BS, Engineering and Civil Engineering, Tamil Nadu
College of Engineering
▪ Civil Engineering, Murugappa Polytechnic
▪ Civil Engineer, California, No. 81888
Experience: 19 Years
Mr. Tyrone Peter is an accomplished civil engineer for multi-discipline and multi-agency infrastructure projects and is known for providing innovative, quality engineering services to ensure project delivery within budget and schedule. His years of experience managing and designing all types of public works projects provide a solid foundation to understand what is needed to deliver a successful project and make him the perfect fit for overseeing the entire project as well as specific civil engineering tasks.

Mr. Peter's comprehensive experience includes design of state highway, new street, street widening, street realignment, pavement rehabilitation, light rail and railroad, grade separation, flood control facility, water, and sewer projects. He has supervised feasibility study, project study report, project report, construction document preparation as well as grade certification issuance, construction administration, and construction inspection. He is proficient at managing large project teams with subconsultants and multiple technical disciplines.

Related Project Experience
▪ Sewer System Management Plan Update (SSMP) 2022, City of Manhattan Beach – Project Manager
▪ Sewer System Management Plan Update (SSMP) 2024, City of Inglewood – Project Manager ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – Project Manager ▪ Sewer System Management Plan Update (SSMP) 2021, City of Sierra Madre – Project Manager

Proposal for Sewer System Management Plan (SSMP) Update 3 City of Covina
▪ Sewer Master Plan Update (SMP) 2020, City of Covina – Principal-in-Charge ▪ Sewer Master Plan Update (SMP) 2020, City of Los Alamitos – Principal-in-Charge ▪ Sewer Study Report, City of Hawaiian Garden, Project manager ▪ Marloma Sewer Assessment District, City of Rolling Hills Estate, Project Manager Chris Stone Project Manager
Education Registration/Certification
▪ Graduate Course, Mathematics, Oregon State
University
▪ Graduate Course, Engineering Mechanics, Montana
State University
▪ BS, Civil Engineering, Montana State University
▪ Civil Engineer, Nevada No. 12379
▪ Civil Engineer, Arizona, No. 55200
▪ Certified Floodplain Manager, No. US-16-08884
Experience: 32 Years
Mr. Chris Stone possesses expertise in water and wastewater engineering, transportation and traffic engineering, street and roadway engineering, flood control hydrologic and hydraulic engineering, tract map and parcel mapping, grading, and structural engineering. He has participated in all technical aspects of projects, including preliminary engineering study and design; preparation of plans, specifications, and estimates; and peer review. He has recently provided engineering services on sewer master plans, sewer system management plans, and sewer area studies.

Related Project Experience
▪ Sewer System Management Plan Update (SSMP) 2020, City of Burbank – Project Engineer ▪ Sewer Master Plan Update (SMP) 2020, City of Covina – Project Manager ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – Project Engineer ▪ Integrated Pest Management Prog.-Root Control Policy 2020, City of Burbank – Project Engineer ▪ Sewer System Management Plan Update (SSMP) 2024, City of Inglewood – Project Engineer ▪ Sewer System Management Plan Update (SSMP) 2021, City of Sierra Madre – Project Engineer Matthew Crim PE Civil Engineering Lead
Education Registration/Certification
▪ BS, Civil Engineering, California State Polytechnic
University, Pomona
▪ Civil Engineer No.94393
Experience: 6 Years
Mr. Matthew Crim has design experience providing engineering design services to projects involving sewer and street improvements, local street, highway, railroad, and flood control projects. He has been responsible for preparing Water and Sewer improvement plans, sewer area studies, sewer master plans, sewer system management plans, assisting in master plans, calculations and management plans. He has also been responsible for preparation of CADD drawings, both for geometric plans and final construction bid documents for a variety of local street, highway and railroad projects and flood control projects and for projects on the state freeway and highway system that are subject to review by various agencies. He has prepared many technical memoranda and reports.

Related Project Experience
▪ Sewer Master Plan Update (SMP) 2020, City of Los Alamitos – Design Engineer ▪ Sewer System Master Plan (SSMP), City of Bell – Design Engineer ▪ Sewer System Master Plan (SSMP) Update, City of Lakewood – Design Engineer ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – Project Engineer Kenneth Krieger Technical Analyst
Experience: 39 Years
Mr. Kenneth Krieger has 39 years of experience at Willdan in the design of various improvement projects for several public agencies and municipalities. He specializes in the development and execution hydraulic modeling software for flood control, storm drain and sewer related projects. He is

Proposal for Sewer System Management Plan (SSMP) Update 4 City of Covina
trained and experienced with HEC-2, HECRAS as utilizing River CADD, Storm Plus, WSPG, AES and Hydra software packages including H20Map Sewer training and other sewer hydraulic modeling software. He has performed capacity analysis on over 10 complete sewer systems within the past 6 years. As a member of the Design Engineering Group in Anaheim, he has worked on most of Willdan's more complex drainage and sewer designs. He is also fully versed on Micro Station, AutoCAD and ARCGIS software.

Related Project Experience
▪ Sewer Master Plan Update (SMP) 2020, City of Covina – Senior Designer ▪ Sewer Master Plan Update (SMP) 2020, City of Los Alamitos – Senior Designer ▪ Sewer System Management Plan Update (SSMP) 2020, City of Manhattan – Senior Designer ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – Senior Designer ▪ Sewer System Master Plan (SSMP), City of Bell - Project Engineer ▪ Lakewood Rynerson Park Sewer Improvement, City of Lakewood, Project Engineer ▪ Sewer System Management Plan (SSMP), City of Paramount, Project Engineer ▪ Marine Corps Air Station Sanitary Sewer Improvement, US Naval Facility, Yuma, Project Engineer Kelsey Reed Technical Analyst
Experience: 11 Years
Ms. Kelsey Reed has 11 years of experience at Willdan in the design of various Storm drain and Sewer projects for several public agencies and municipalities. She specializes in the stormwater program, storm drain and sewer related projects. She is trained and experienced with MS4 Permit compliance; inspecting pre-/post-rain event construction site BMPs; Trash TMDL monitoring; screening NSW outfalls; performing public outreach; serving as the City's advocate at watershed, funding, and permit group meetings; and completing the required annual reporting. She participates in the watershed management and EWMP groups as well.

Related Project Experience
▪ Sewer Master Plan Update (SMP) 2020, City of Los Alamitos – Analyst ▪ Sewer System Management Plan Update (SSMP) 2020, City of Manhattan – Analyst ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – Analyst ▪ Sewer System Master Plan (SSMP), City of Bell - Analyst Rex Miller Mapping & Exhibits
Education
▪ BS, Civil Engineering, University of Texas, Arlington Experience: 25 Years Mr. Rex Miller has 25 years of experience as a civil engineer, including 8 years of experience providing technical support to civil engineering software users. He coordinates all GIS-related activities at Willdan Engineering, and provides GIS consulting, training and staffing support throughout the Willdan Group of Companies (WGI). He is responsible for training engineers and technicians in the use of GIS, and works with the IT Department to acquire, install and configure GIS hardware, software and databases. He also supports WGI’s disciplines in municipal planning, public agency accounting and financing, geotechnical engineering, environmental engineering, land surveying, traffic analysis, transportation planning, public safety operations solutions in emergency response and disaster management. Mr. Miller applies GIS to support administration, planning and management activities of government agencies, and is proficient in the use of CAD systems and provides expertise in CAD/GIS interoperability. He is familiar with software for hydraulic modeling and coordinate-geometry calculations and has experience in optimizing GIS databases for use as a data source for analysis and design applications. He is experienced in linking spreadsheets and databases to interact with GIS Related Project Experience

Proposal for Sewer System Management Plan (SSMP) Update 5 City of Covina
▪ Sewer Master Plan Update (SMP) 2020, City of Covina – GIS Analyst ▪ Sewer System Management Plan Update (SSMP) 2020, City of Lynwood – GIS Analyst ▪ Sanitary Sewer Master Plan (SSMP), City of Bell - GIS Analyst

Proposal for Sewer System Management Plan (SSMP) Update 6 City of Covina
Project Understanding
The City is required to update its Sewer System Management Plan (SSMP) every six years or sooner where applicable, in accordance with the State Water Resources Control Board Order No. 2022-0103- DWQ for the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (2022 SSS WDR) for Wastewater Collection Agencies, which was adopted on December 6, 2022 and became effective on June 5, 2023. This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003- DWQ and amendments thereafter. These amending provisions must be included in the City’s updated SSMP.

Our team members have reviewed various sections of the City’s SSMP and are also familiar with both the original and the updated provisions that need to be clearly evident in the pending SSMP Update.

Accomplishing this work assignment will involve concise communications with the City’s representative(s), thorough reviews of the City criteria and requests for specific focus and support in sections of the SSMP.

Scope of Work
Basic Methodology
Since a SSMP documents the basis, authorities, methods, procedures and references utilized to effectively manage and report the Enrollee’s sewer system operations and asset management, our approach will be as follows:
▪ Gather and review existing relevant information
▪ Discuss initial findings with City representatives to prepare a clear and solid base of work ▪ Prepare an updated draft SSMP
▪ Review and discuss the draft SSMP with City representatives in order to arrive at a usable, beneficial and compliant document
▪ Prepare the final SSMP that can be presented for adoption and then posted as required by the SWRCB Orders
Understanding and Coverage of Project
We are aware that the City desires to adopt a comprehensive and compliant updated SSMP in accordance with the State Regulations. To do this, we have already reviewed the City’s current SSMP and have an approach (basic methodology) which we believe will meet the objective.

The current 2022 SWRCB order defined eleven specific components for a complete SSMP report. We will need to clarify the existing document contents and probable additional content needs and then discuss our assessment with City representatives. This said, we would propose to start with a list of those sections and content that need updating. This list will be a basis for initial discussion with and interviewing of City staff members. Additionally, we will assess the information relative to existing sewage delivery to the County Sanitation District trunk sewers.

Once the applicable recent data is obtained from the City representatives and our initial overview discussion is accomplished, we will undertake document revisions/additions and begin drafting updates to the SSMP for further review and discussion with City representatives. Each of the required eleven

Proposal for Sewer System Management Plan (SSMP) Update 7 City of Covina
components will be reviewed and updated, as necessary, to comply with the initial and amended waste discharge requirement (WDR) Order of the SWRCB.

The updated draft SSMP will include the above emphasis points as well as all eleven (11) required elements and will be reviewed by and discussed with City representatives in order to arrive at a meaningful working document that complies with the current WDR.

The scope of work services include each of the elements listed below to ensure that each required program element is properly addressed.

A. Project Management and Meetings/ Review

1. We will conduct meetings and provide follow up notes for the following meetings:
a. A project kick-off meeting to go over the project goals and pick up available project data.
b. A second discussion meeting to review our initial research findings, gather any remaining data/information, and to conduct interviews of selected staff members on the administrative and operational activities in accomplishing the City’s SSMP. c. A meeting with City representatives to discuss the draft SSMP Update document.

2. As part of our project management services, Willdan will be applying our internal quality control (Q/C) reviews, correcting, and checking prior to presenting any of the project deliverables to the City representatives. This activity is integrated with our regular internal coordination and project team discussions as part of the activities necessary to accomplish a quality and timely delivery of the project.

Our approach to accomplishing the project Scope of Work as identified in the RFP is as follows:

Task A.1 Review current Sewer System Management Plan 2017 and also the current Sewer Master Plan.

This task will begin with obtaining the documents required to be reviewed:

1. The existing 2017 SSMP and related references, the 2002 Wastewater Master Plan, any SSMP Audit reports, 2019 SSMP Update and related maps and additions/changes to the sewer system.

2. The 2019 CCTV city-wide inspection data.

3. Existing operational and maintenance records and reports (including spill responses), and staff interview results.

4. Data relative to the changes/additions to the 2017 SSMP document for inclusion in the update report.

5. Reference links to or copies of City ordinances/codes relative to the legal authorities for accomplishing the obligations of the SSMP.

6. Copies of or website links to the public notifications and information provided to the community informing them of the plan, how it operates, and their obligations in connection therewith.

With this information compiled, we will begin the task of reviewing the documents to determine those items that require updating.

B. 2021-2024 SSMP Audit

1. Willdan is prepared to perform the 2021-2024 audit of relevant records, conduct interviews of involved City personnel, and prepare the required audit report for City records. We will accomplish the following activities to evaluate the plan compliance and effectiveness of the program as implemented for the City sewer system:

Proposal for Sewer System Management Plan (SSMP) Update 8 City of Covina

2. We will review copies of the City provided maintenance and response records on any reported SSO events, the follow-up actions taken, those actions taken since the previous audit report on recommendations made, identified problems within the sewer system, routine maintenance reports, changes/updates made to the City’s SSMP, records of training accomplished for first responders, outreach to local users regarding discharges to the sewer system, previous audit report, and other available relevant materials pertaining to the City’s sewer system, including the regular filings with the State CIWQS site.

3. We will interview the City’s first responders to reported SSO events and request copies of any notes made and records filed on such responses. We will also interview other staff members having knowledge of the City’s equipment utilized in these services and any contracted services provider assisting in the SSMP program accomplishment.

4. Identify deficiencies in the current management of the sewer program in compliance with the 2022 SSS WDR

5. We will compile the collective review findings and related documents into a letter report to the City in an editable format. The report will include audit findings and recommended corrective actions; a statement that sewer system operators’ input on the findings has been considered; and a proposed schedule for the City to address the identified deficiencies per the 2022 SSS WDR. City staff will submit the final report into CIWQS Sanitary Sewer System Database.

C. Prepare 2025 SSMP Update
Task 2 Evaluate City’s sewer system and discuss potential problem locations, identified by CCTV and other maintenance activities.

After a thorough review of the SSMP, SMP, CCTV reports, and maintenance logs we will have an indepth knowledge and understanding of the City’s sewer system. In addition, any subsequent CIP construction projects will be identified and incorporated into the project understanding. The comprehensive review of this information will allow us to review the overall system and discuss the need for any focused re-evaluations that may or may not be necessary at the current time. Should there be locations of capacity concern identified through maintenance activities, we will include that information into the considerations. These points will lead to inclusion of a discussion on the status of the City’s funding program to support the capacity assurance plan element.

Task 3 Review City’s funding available to meet the sewer capacity needed and develop an assurance plan.

The City will provide Willdan with programmed sewer CIP funding information. This funding will be reviewed and compared against the 2002 SMP and 2020 SMP Update, and subsequently constructed CIP or development projects, to develop a working understanding of the current status of the relationship between available funding and the needed sewer capacity. The SMP identified capacity improvement projects that will be the initial focus of this task. We will review available information to determine if any of these projects have been constructed or if other development projects have occurred which have changed the status of the sewer capacity. A review of the capacity enhancements required and the funding available will then be made.

Task 4 Fats, Oils, Grease Control Program
▪ Audit current program and provide recommendations.
▪ Review permitting system and effectiveness: BMPs used, legal authority, maintenance findings, experiences, and public outreach.
▪ Provide public outreach materials if needed.

Proposal for Sewer System Management Plan (SSMP) Update 9 City of Covina
Fats, Oils, and Grease (FOG) are frequent issue encountered in SSO’s and cleaning operations. The City implements FOG discharge prohibitions, which are set forth in the Covina Municipal Code-Title 5, Sanitation and Health, Chapter 5.38-Fats, Oils and Grease Management and Discharge Control and has a link on it’s website to provide the necessary FOG information available to the public. We will review the information available to obtain a working understanding of the City’s FOG overall program. Pertinent subjects to be reviewed will include monitoring, inspection, audits, permitting, maintenance and public outreach. Recommendations will be made as findings may indicate.

Task 5 Legal Authority: review current City ordinances and revise, if necessary, to ensure compliance with current sanitary sewer discharge requirements.

Based upon our preliminary review, this component appears to require a correlation review and appropriate updates where applicable to the existing referenced legal authorities due to changes that may have occurred since the 2022 adoption of the SSMP report. This Section will also be reviewed for conformance with the Covina Municipal Code. We will perform the reviews and make appropriate recommendations.

Task 6 Operation and Maintenance Program
▪ Review CCTV investigation reports and records of structural and maintenance: deficit and repair activity.
▪ Consider sewer improvements completed since 2002 and facilitate the inclusion of completed projects into the City’s GIS system.
▪ Address the current rehabilitation and replacement plan, which relates to maintenance equipment & inventory, staff experience and training.

For this activity we will consider those sewer system piping features that have been installed since 2002 or as noted in the most recent update. This information will need to be entered into the City’s existing sewer GIS unless the City staff has already accomplished those updates. Additionally, the availability and review of CCTV investigation report summaries and the records of related system structural and maintenance defect repair activity, will be a basis for modifications within this component.

Task 7 Design and Performance Provisions
▪ Review applicable standards from other cities/state in design, construction, and inspection standards.
▪ Develop design & inspection guidelines.

In this component we will review the applicable revisions made since 2017 in the design, construction, inspection and testing standards/criteria utilized by the City in managing its sanitary sewer system.

Recommendations, including guidelines for design and inspection, will be made as findings may indicate.

Task 8 Sewer System Overflow Response Plan
▪ Verify section to ensure compliance with SWRCB Order WQ 2022-0103 DWQ Statewide WDR for Sanitary Sewer System.
▪ Meet with staff/inspectors to gather information about current SSO response and reporting practices.

We will thoroughly review this component which will involve examination of reference materials and resources available to the responders, the event containment and measuring practices, the notification references and process contained, the sampling and reporting requirements for, and the risk assessment for private lateral sewage discharge (PLSD). We will meet with City staff to obtain current information relative to SSO response and reporting.

Proposal for Sewer System Management Plan (SSMP) Update 10 City of Covina
Task 9 Monitoring, Measurement, and Program Modifications Verify to Ensure Compliance
Verify section to ensure compliance with SWRCB Order WQ 2022-0103 DWQ Statewide WDR for Sanitary Sewer System.

This section of the SSMP will need to be updated to incorporate Monitoring, Reporting, and Record Keeping Requirements. We will include changes in notification (reporting) requirements, clarifications on spill categories for monitoring and reporting on major spills, enhanced record keeping and certification reports, and changes in handling private lateral sewer discharge reports.

Additionally, 4 other Sections of the SSMP will be reviewed to ensure that the information therein is current. The additional Sections and scope of work are discussed below.

Goals and Organization Components
We will review both of these components, to provide reference for accomplishing compliance with the monitoring and reporting requirements, updating or modifying the names, reporting flow chart, and related descriptors including adding time frames on reporting.

SSMP Program Audit – Report Preparation
SSMP, SSMP Program Audits, addresses the criteria of the Order, but any changes that may be necessary will be recommended after reviewing the prior Audit reports on file with the City. We do propose to review the schedule and any identified issues/questions that may be identified during the review activities.

Communication Program
Section Communication Program, appears to be in general compliance with the initial Order, but some clarification or improvement relative to the means and methods utilized to communicate to the audience of affected parties may be warranted in light of the current order regarding broader public accessibility and notifications. We will review the existing component to be confident that the public is reasonably aware of the purpose and intent of the WDR Order and its ramifications, and the requirement to submit or web post the City’s adopted SSMP for availability to the RWQCB or SWRCB.

Task 10 Provide Final Copies
Provide three (3) hard copies and one (1) digital copy of all files in MS-Word and also PDF in a USB flash drive.

Deliverables
Willdan will at a minimum provide the following products related to the SSMP:
▪ Draft copies
▪ Exhibits and maps that correctly represent the City's existing sewer system. ▪ Recommended Public Outreach materials for Food Service Establishments (FSE's) to comply with FOG criteria.
▪ 2021-2024 Audit Report
▪ Three (3) hard copies and one (1) USB flash drive containing MS-Word and pdf digital copies of the SSMP draft and Final documents. The contents of the SSMP shall at least include:

Table of Contents
Introduction
Background
Task 1. Goals

Proposal for Sewer System Management Plan (SSMP) Update 11 City of Covina
Task 2. Organization
Task 3. Legal Authority
Task 4. Operation and Maintenance Program
Task 5. Design and Performance Provisions
Task 6. Overflow Emergency Response Program
Task 7. Fats, Oils, and Grease (FOG) Control Program
Task 8. System Evaluation and Capacity Assurance Plan (SECAP) Task 9. Monitoring, Measurement, and Program Modifications Task 10. SSMP Program Audits
Task 11. Communications Program

Proposal for Sewer System Management Plan (SSMP) Update 12 City of Covina
Project Schedule
We understand the urgency in competing the final audit report by January 24th, 2025 so the city can upload the report CIWQS Sanitary Sewer System Database by February 2, 2025. We anticipate City’s support in providing necessary data to meet this deadline. We have also adjusted the schedule to meet City’s deadline of April 30th, 2025 for the final SSMP update. Here is the breakdown.

Task Description
Weeks
following
NTP
Schedule
A Kick-Off Meeting, gather available information 1 12/19/2024 A.1 Review current Sewer System Management Plan 2019
and also the current Sewer Master Plan and the Update. 6 1/30/2025 B 2021-2024 Audit Report 5 1/23/2025
C
Second discussion meeting to review our initial research findings 8 2/13/2025
C.
2 thru 9
Prepare Draft SSMP Update 12 3/13/2025
City Review Period 14 3/27/2025
Prepare Final SSMP Update 18 4/24/2025
Related Experience and References
Willdan is pleased to provide both the City and Project Services related experience information below.

This diverse list shows our previous service relationships and awareness of City facilities, as well as our focused sanitary sewer related planning, studies, and design services for the benefit of other clients’ sewer assessment and improvement needs.

Proposal for Sewer System Management Plan (SSMP) Update 13 City of Covina
Sewer Specific Project Experiences
Willdan has evaluated and prepared Sewer Master Plans and Sewer System Management Plans for agencies throughout California, as well as sewer service feasibility evaluations, designs for sewer system rehabilitation projects and new sewer pipeline plans, specifications and construction estimates. Sanitary sewer systems and facilities are familiar engineering services for our team members at Willdan.

The following matrix shows Willdan’s experience with SSMP, Sewer Master Plan, sanitary sewer/water pipeline rehabilitation projects, and sewer & drainage studies, WWTP and trunk sewer/water transmission mains.

Client
Sewer System Management Plan (SSMP)SSMP AuditSewer Master Plan Sanitary Sewer/ Water Pipeline Rehab ProjectSewer & Drainage Study Channel Islands Beach Comm. Services ✓
City of Agoura Hills ✓ ✓ ✓
City of Bell ✓ ✓ ✓
City of Bellflower ✓
City of Brea ✓
City of Burbank ✓ ✓
City of Calabasas ✓ ✓
City of Camarillo ✓
City of Corona ✓
City of Covina ✓ ✓ ✓
City of Indian Wells ✓
City of Inglewood ✓ ✓ ✓
City of La Cañada Flintridge ✓ ✓
City of La Mirada ✓ ✓
City of La Puente ✓
City of Lakewood ✓ ✓ ✓ ✓
City of Los Alamitos ✓ ✓
City of Lynwood ✓ ✓
City of Manhattan Beach ✓
City of Palmdale ✓ ✓
City of Paramount ✓ ✓ ✓
City of Ridgecrest ✓ ✓
City of Rolling Hills ✓
City of Sierra Madre ✓
City of South Gate ✓ ✓
City of West Covina ✓
Costa Mesa Sanitation District ✓ ✓
Rainbow Municipal Water District ✓
Western Municipal Water District ✓

Proposal for Sewer System Management Plan (SSMP) Update 14 City of Covina
Specific SSMP Projects
Project: Sewer System Management Plan Update (SSMP) 2020 Client: City of Burbank
Contact: Stephen Walker, PE, Asst. Public Works Director, (818) 238-3804 Willdan prepared the update to the City’s SSMP. Duties included review of the existing SSMP and updating it to reflect current information relative to the 2013 SWRCB Order, city ordinances, city personnel and organizational structure, FOG control ordinances, and updating technical appendices.

Project: Integrated Pest Management Program Root Control Policy 2020 Client: City of Burbank
Contact: Stephen Walker, PE, Asst. Public Works Director, (818) 238-3804 Willdan is assisting the City in documenting a policy for monitoring, inspection, and controlling tree root intrusion into the City maintained sewers. The City has identified that the primary cause of sanitary sewer overflows (SSO’s) are tree root and grease blockages. The goal of the policy is to enact a preventative maintenance program to assist in the avoidance of SSO’s.

Project: Sewer Master Plan Update (SMP) 2020
Client: City of Covina
Contact: Rafael Fajardo, PE, City Engineer, (626) 384-5489 Willdan prepared the update to the City’s Sewer Master Plan. Duties included review of the existing SMP, providing hydraulic modeling of the City’s 120 miles of sewer lines for existing and future development using InfoSewer, evaluating the system and identifying deficient sewer lines, recommending improvements to correct deficiencies, developing improvement cost estimates and CIP schedules.

Project: Sewer System Management Plan Update (SSMP) 2020 Client: City of Lynwood
Contact: Lorry Hempe, Public Works Special Projects Manager, (310) 603-0220 Willdan prepared the update to the City’s SSMP. Duties included review of the existing SSMP and updating it to reflect current information relative to the 2013 SWRCB Order, city ordinances, city personnel and organizational structure, FOG control ordinances, and updating technical appendices including modeling the City’s 81 miles of sewer lines using InfoSewer and adjusting sewer flow generation rates based upon flow monitoring data, evaluating the sewer system and identifying deficient sewer lines, recommending improvements to correct deficiencies, developing improvement cost estimates and CIP schedules. The project also included preparation of a Wastewater Capacity Fee Study to develop fees to recover the costs associated with capital investments made by the City to make service available to future users.

Project: Sewer System Management Plan (SSMP)
Client: City of Manhattan Beach
Contact: Lou Vargas, Utilities Manager, (310) 802-5320
Willdan updated the City's Sewer System Management Plan to current local and state regulations. The City of Manhattan Beach prepared a Sewer System Management Plan (SSMP) in 2017 as required by the California State Water Resources Control Board Order No. 2006-0003-DWQ. As required by the Order, the SSMP must be updated every five years.

Project: Biannual Audit Reports for Sewer System Management Plan (SSMP) Client: City of Paramount
Contact: Adriana Figueroa, Director of Public Works, (562) 220-2100

Proposal for Sewer System Management Plan (SSMP) Update 15 City of Covina
Responsible for preparing two biannual audit reports of the City’s sewer system management plan implementation. These reports are a requirement of the SWRCB Order 2006-0003-DWQ, and follow criteria described in the order and must be kept on file for any requested reviews. The provided records and required information were reviewed, evaluated and the resulting conclusions contained minor recommendations for change.

Project: Sewer System Management Plan
Client: City of West Covina
Contact: Miguel Hernandez, Associate Engineer, (626) 939-8231 Willdan assisted in the City’s compliance with the SWRCB Order No. 2006-0003-DWQ “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.” Compliance required each sewering entity to develop and implement a Sewer System Management Plan (SSMP). Our support was structured into two phases. The first involved review and evaluation of all sewer system related codes, policies, practices, mapping, reporting, records, financing and public information dissemination, and recommending changes or additions. The eleven required elements were then prepared and submitted.

The second phase was focused on CIP funding and implementation efforts to accomplish needed improvements.

Project: Master Plan Sewer Replacements
Client: City of Covina
Contact: Kalieh Honish, Former Interim Director of Public Works, (213) 922-7109 Willdan was responsible for directing research, design, and preparation of contract documents for replacing approximately 32,670 lineal feet (6.2 miles) of insufficient capacity sewer pipelines throughout the City's sewer system. The replacement method options for construction were pipe bursting and pulling of designed capacity size HDPE or PVC pipe or a combination of some pipe bursting along with using traditional open trench installation method for the capacity upgrades. The finished project was highly cost effective and the City received an APWA award.

Project: Sewer Master Plan Update (SMP)
Client: City of Bell
Contact: Javier Ochiqui, Contracts and Facilities Manager, (323) 588 6211 Willdan provided a Sewer Master Plan (SMP) Update to the City of Bell. Willdan reviewed available as built plans, GIS data, existing sewer CCTV video inspections and issues of local concern such as SSO and odor problems on sewer segments. Willdan modeled and evaluated the sewer system utilizing InfoSewer and calibrated the model by utilizing data obtained through flow monitoring. Through the use of GIS, Willdan developed exhibits that identify deficiencies in the SSMP system. Willdan prepared a SMP report which included the sewer model and City construction cost estimates and a project list based on maintenance or future needs to be included in the Capital Improvement Program (CIP).

Project: Sewer System Management Plan
Client: City of Paramount
Contact: Adriana Figueroa, Director of Public Works, (562) 220-2100 Willdan assisted in the City’s compliance with SWRCB Order No. 2006-0003-DWQ “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.” Compliance required each sewering entity to develop and implement a Sewer System Management Plan (SSMP). Because the City was member of the Consolidated Sewer Maintenance District (CSMD) within Los Angeles County, Willdan had to coordinate its efforts with the LACDPW, the maintenance provider under contract. Our staff reviewed and evaluated many sewer system records, policies, practices, mapping, reporting, financing and public information dissemination in areas not undertaken by the CSMD. The objective was to develop a

Proposal for Sewer System Management Plan (SSMP) Update 16 City of Covina
supplemental and linked reference document containing required elements such as: sewer system organization within the City; legal authorities behind design, permitting, construction inspection and enforcement; a capital plan for replacement of deficiencies; capacity assurance plan; a monitoring, measurement and modification plan; and elements of the internal audit and communications plans not provided through the CSMD.

Project: Green River Road Sewer Line Replacement
Client: City of Corona
Contact: Clint Herrera, Former Sr. PE, Associate Engineer, (951) 739-4888 Willdan evaluated an overcapacity sewer pipeline two burdened manholes and prepared a pre-design report for a suitable replacement sewer. Upon selection of a location and design concept, full plans, estimates and technical specifications were prepared for a sewer pipeline within the street right-of-way.

The scope of services involved research of available records and utilities, field survey, geotechnical investigation, review of existing and future sewage delivery sources, existing lift station wet well constraints, design of the replacement pipeline, preparation of the technical specification provisions, and estimation of probable construction cost.

Project: Sewer System Management Plan
Client: City of Sierra Madre
Contact: Bruce Inman, Public Works Director, (626) 355-7135 Willdan assisted in the City’s compliance with SWRCB Order No. 2006-0003-DWQ “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.” Compliance required each sewering entity to develop and implement a Sewer System Management Plan (SSMP). Our support involved review and evaluation of all sewer system related codes, policies, practices, mapping, reporting, records, financing and public information dissemination. The objective was to develop composite reference and training guidelines that would be used by the City to meet its sewer system operations and maintenance criteria, and to prevent/reduce the risks and impacts associated with sanitary sewer overflows. Willdan also provided an update to the City’s Master Plan of sewers, a thorough cleaning and CCTV inspection of the entire sewer system, and six flow monitoring measurements to validate the system.

Project: 10th Street West Sewer Improvement Project
Client: City of Palmdale
Contact: Michael Mischel, PE, Director of Public Works, (661) 267-5272 Willdan was retained to prepare sewer construction plans for a two-mile segment of 10th Street West between Avenues M and O. This project served existing and proposed commercial development and financed by assessment district funding. Following preliminary findings, the project evolved into a trunk sewer extension to be constructed then acquired by the Sanitation Districts of Los Angeles County. The resulting pipeline is a combination of 15 and 18-inch VCP with manholes, future connection stubs and current service laterals for the two-mile reach of pipe.

Project: Godde Hills Estates Sewer Project
Client: City of Palmdale
Contact: David Wu, Project Manager, (661) 527-5324
Willdan was retained to conduct preliminary engineering and funding studies for a proposed 7,000 feet of sewer main and 1,500 feet of service laterals for a development that was built with private septic systems. The work also included the reconstruction of the in-track streets (privately owned). Willdan prepared the PS&E necessary for construction of the in-tract improvements and the off-site sewer line to Almond Avenue. Willdan then provided construction engineering services during the construction

Proposal for Sewer System Management Plan (SSMP) Update 17 City of Covina
phase. Funding was accomplished by utilizing both the 1913 and 1915 Acts within the State’s Street and Highways Code.

Project: Emergency Sewer Repairs, Regulatory Responses and Alternatives Evaluation Client: Rainbow Municipal Water District
Contact: Brian Lee, District Engineer, (760) 728-1178
Rainbow Municipal Water District (RMWD) experienced a sanitary sewer overflow (SSO) adjacent to a dry streambed that was tributary to the San Luis Rey River. Willdan was retained to review and advise during the containment and clearing of the obstruction, as well as clean-up activity. We assisted in the filing of the “Notification of Emergency Work” with the CDFG and prepared the technical response to the RWQCB’s ‘Notice of Violation’. Biological evaluation of impacts was provided through a subconsultant. The response was accepted by the RWQCB and no further action was deemed necessary.

Project: Avenue “M” Sewer and Drainage Feasibility Studies Client: City of Palmdale
Contact: Michael Mischel, PE, Director of Public Works, (661) 267-5272 Willdan was retained to conduct a preliminary engineering feasibility study for drainage and sewer improvements required to facilitate a 300-acre industrial and commercial zoned site. The study impacts involved substantial acreage beyond the initial site and overlapped the adjacent jurisdiction. A joint agency review and approval of possible assessment district financing methods is pending. .

Project: Sewer Rehabilitation – Q Street
Client: City of Bakersfield
Contact: Arnold Ramming, Public Works Manager, (661) 326-3724 Willdan facilitated field efforts for cleaning and video logging of the line condition of the 33-inch RCP ‘Q’ Street trunk sewer and prepared a report of findings and recommended remedies. We assisted in the preparation of a repair project. Following CCTV inspection, assessment, and recommendations for rehabilitation, we prepared PS&E for construction of a cured-in-place pipe (CIPP) liner for approximately 3,850 LF of the existing sewer. Design services included preparation of sewer rehabilitation specifications, traffic control plans, sewage bypass system, and procurement of a Caltrans encroachment permit for trenching the bypass piping across SR-99 and SR-204.

Proposal for Sewer System Management Plan (SSMP) Update 18 City of Covina
Fee Proposal
Per the City’s request, Willdan Cost proposal and hourly matrix will be provided under a separate envelope.

13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
562.908.6200 | 800.499.4484 | Fax: 562.695.2120
www.willdan.com

CITY OF COVINA
Sewer System Management Plan
Audit and Update
December 04, 2024
Fee Proposal

City of South Gate
Fee Schedule
December 4, 2024
Michael Flores Jr, Public Works Manager
City of Covina
125 E. College Street
Covina, CA 91723
Subject: Fee Proposal for Sewer System Management Plan (SSMP) Audit and Update.

Dear Mr. Flores:

Willdan is pleased to submit this proposal to provide professional engineering services for the city to update the SSMP to comply with new Statewide General Order No. WQ 2022-0103-DWQ for the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (2022 SSS WDR). Individual billing rates by job classification as well as overall costs for the project are both included.

I am committed to prioritizing the City’s requirements and delivering the resources and expertise you need to achieve optimum results. If there are any questions regarding our submittal, please contact me.

Respectfully submitted,

WILLDAN ENGINEERING
Tyrone Peter, PE
Director of Engineering

Copy of Covina_SSMP Update and Audit 2025 Fee Schedule_tp 12/4/2024

PROJECT HOURS AND FEE
Sewer System Management Plan Update and Audit 2024
PROJECT ACTIVITY DESCRIPTIONS & TEAM PIC Princ. Senior Senior Env. Assistant Admin. Total ODC Total PM Engineer I Designer Analyst III Engr II Asst II Hours Fee $249 $238 $199 $188 $171 $157 $98 # $ $
TASK DESCRIPTION Peter Stone Crim Krieger Reed Urbina
Task A - Project Management / Meetings and Review
Project Kickoff Meeting and pick up available project data 2 2 2 2 8 $ 50 $ 1,764 2nd Mtg. to review initial research findings 2 2 4 $ 30 $ 848 3rd Mtg. to discuss Draft SSMP Update 2 2 2 6 $ 30 $ 1,246 QA/QC 4 2 6 $ 1,472
Task A.1 Review current SSMP and Current SMP
Review current SSMP and document preliminary findings 1 2 4 8 2 17 $ 3,070 Review current SMP and document preliminary findings 2 4 8 2 16 $ 2,832 Review Maps and Plans for Additions/Changes to the sewer system 2 4 6 $ 1,150 Review SSMP references to public notifications. 2 2 $ 342 Subtotal Task A - Project Management and Review 6 9 10 12 24 4 65 $ 110 $ 12,724 Task B - 2021-2024 SSMP Audit
SSMP Audit 2 4 28 34 $ 5,556
Subtotal Task B - 2021-2024 SSMP Audit 2 4 28 34 $ - $ 5,556 Task C - Prepare 2025 SSMP Update
Task 2 Evaluate sewer system and discuss potential problem locations Evaluate the overall sewer system from CCTV reports and maintenance logs 2 8 8 18 $ 3,270 Task 3 Review City's funding available to meet sewer capacity and develop assurance plan
Review City provided programmed CIP funding 4 4 $ 684
Compare CIP funding with the 2010 SMP and subsequent improvement projects. 4 4 $ 684 Review the current sewer capacity 4 4 $ 752
Review capacity enhancements required and funding available 4 4 $ 684 Develop an assurance plan 1 2 4 7 $ 1,320
Task 4 Fats, Oils, Grease Control Program
Audit current program and provide recommendations 2 2 $ 342 Review permitting system and effectiveness. Review BMP's used, legal authority, maintenance findings, experiences and public outreach. 2 2 $ 342
Task 5 Legal Authority
Review SSMP and City Ordinances for correlation regarding Legal Authority. 2 2 $ 342 Task 6 Operation and Maintenance Program
Review CCTV reports and maintenance records 4 4 $ 628
Review improvements since 2010 SMP and facilitate inclusion into City's GIS 4 4 8 $ 1,312 Review current rehabilitation and replacement plan 4 4 $ 684 Task 7 Design and Performance Provisions
Review revisions to design, construction, inspection, testing stds. Since 2010 2 2 4 $ 656 Provide recommendations for Design and Performance guidelines 2 2 4 $ 656 Task 8 Sewer System Overflow Response Plan
Review Section 8 of the SSMP to incorporate components of the 2013 Order 4 4 $ 684 Meet with City staff (1 mtg) to obtain current SSO response and reporting practices 4 4 $ 50 $ 734 Task 9 Monitoring, Measurement, and Program Modifications

1. Review Section 11 of the SSMP to incorporate components of the 2022 Order 1 2 3 $ 485

2. Review Section 12 of the SSMP to incorporate components of the 2022 Order 1 2 3 $ 485

3. Review Section 13 of the SSMP to incorporate components of the 2022 Order 2 2 $ 342

4. Review Sections 3 and 4 and provide revisions as necessary 2 2 4 $ 656 Create working draft SSMP from Task 1 4 8 8 4 24 $ 3,768 Revise Draft SSMP Update per City review comments and prepare Final SSMP Update 1 2 8 2 13 $ 2,178 Subtotal Task C - Prepare 2025 SSMP Update 2 4 18 72 26 6 128 $ 50 $ 21,688 Totals 6 13 14 30 100 58 6 227 $ 160 $ 39,968
City of Covina

13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
562.908.6200 | 800.499.4484 | Fax: 562.695.2120
www.willdan.com

ATTACHMENT B

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated December 17, 2024 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Willdan Engineering, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide professional engineering services for the Sewer System Management Plan (SSMP) Audit & Update.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2025, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant an amount not-to-exceed Thirty-Nine Thousand Nine Hundred and Sixty Eight Dollars ($39,968) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

ATTACHMENT B
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Tyrone Peter, Director of Engineering (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Administrative Services Director.

ATTACHMENT B
C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such

ATTACHMENT B
additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if

ATTACHMENT B
disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2).

B. Other Indemnities.
1) Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the

ATTACHMENT B
Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph B. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

C. Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

D. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, Claim, tax, assessment, penalty or interest asserted against City.

E. Survival of Terms. The indemnification in this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

ATTACHMENT B
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

ATTACHMENT B
G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without

ATTACHMENT B
charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works, Engineering Attn: Tyrone Peter
City of Covina Willdan Engineering, Inc
125 E. College Street 13191 Crossroads Parkway North
Covina, California 91723 Suite 405
Anaheim, CA 92806

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious

ATTACHMENT B
creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

ATTACHMENT B

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

ATTACHMENT B
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Willdan Engineering, Inc
a California corporation
By:

Name: Vanessa Munoz
Title: President
By:

Name: Kate Nguyen
Title: Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

SCOPE OF SERVICES/APPROVED FEE SCHEDULE

EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Consultant shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Consultant or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Consultant shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Consultant and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor for each calendar day during which such

worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: December 17, 2024
Title: Resolution CC 2024-119 to Amend the Fiscal Year 2024/2025 Capital Improvement Program to Increase Funding from Measure W Municipal Funds – Fund Balance for Covina Recreation Village Project in Amount of $485,088.26 Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Adopt Resolution CC 2024-119 to appropriate $485,088.26 from available Measure W – Municipal Funds – Fund Balance to the Covina Recreation Village Project (Account No. 2510-5600-55200-P2202) to provide additional funding required for the installation of two storm water infiltration systems; and

2. Authorize the Director of Public Works/City Engineer to approve a contract Change Order for the Covina Recreation Village Project with Perera Construction and Design, Inc. in the amount of $869,479.08.

EXECUTIVE SUMMARY/BACKGROUND:

On July 16, 2024, the City Council approved a contract with Perera Construction and Design. Inc. for the construction of the Covina Recreation Village Project, which consists of a new gymnasium and offsite improvements including a dog park, new landscaping, restrooms, a playground and storage infiltration systems to comply with the California State Water Resources Control Board.

DISCUSSION:

The California State Water Resources Control Board requires redevelopment projects that create a land disturbance in excess of 5,000 square feet to install features that capture and treat storm water and eventually return treated water to the water supply. The Covina Recreation Village site design includes two sub-surface storm water infiltration vaults that have been sized to fulfill the regulatory requirement. Funding for the infiltration systems will be derived from the City’s Measure W – Municipal Funds fund balance. The proposed action will appropriate an additional $485,088.26 to the already available $300,000 from Measure W – Municipal Funds which were previously allocated for the installation of two storm water infiltration systems. The difference of $84,390.82 will be made up by foregoing the construction portion of the Covina Senior & Community Center – Bioswale (Design & Construction) Project until FY 2025/2026 and funds will be moved via Budget Transfer.

The current contract with Perera Construction and Design, Inc. allows the City to increase any item or portion of work described in the contract document by no more that 25% ($3,028,231.50) of the total contract amount ($12,112,926). With regards to the Covina Recreation Village Project, the proposed additional work and unit price cost as outlined in Attachment “B” amounts to $869,479.08 (comprised of the Biofiltration mechanism) and does not exceed the 25% threshold. Thus, there is no requirement or added value in bidding the new scope of work.

Adoption of Resolution CC 2024-119 will allow for the full amount of Measure W – Municipal Funds to be dedicated to fund the City’s requisite stormwater capture project / program.

FISCAL IMPACT:

On July 16, 2024, the City Council approved a contract with Perera Construction & Design, Inc. for the construction of the Covina Recreation Village Project totaling $12,112,926. Adoption of Resolution CC 2024- 119 will appropriate an additional $485,088.26 to the already available $300,000 from Measure W – Municipal Funds into Account No: 2510-5600-55200-P2202. As previously mentioned, the difference of $84,390.82 will

be made up by foregoing the construction portion of the Covina Senior & Community Center – Bioswale (Design & Construction) until FY 2025/2026 and funds will be moved via Budget Transfer.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2024-119

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2024/2025 CAPITAL

IMPROVEMENT PROGRAM BUDGET AND INCREASE FUNDING FOR

THE COVINA RECREATION VILLAGE PROJECT FROM AVAILABLE
MEASURE W – MUNICIPAL FUNDS IN THE AMOUNT OF $485,088.26.

WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2025 Operating Budget & Capital Improvement Plan (CIP) was approved on June 4, 2024; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to amend the 2024/2025 Capital Improvement Program Budget to establish an Expenditure Budget in the Measure W Fund for use towards the Covina Recreation Village Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2024/2025 Capital Improvement Program Budget for the Covina Recreation Village Project.

SECTION 2. Establish an expenditure account and appropriate $485,088.26 from available Measure W Fund Balance for use in the Covina Recreation Village Project account number:

Account No. Account Description Amount ($) Increase/Decrease 2510-5600-
55200-
P2202
Measure W-Park FacilitiesImprovements Not
Bldgs/Structures-Covina
Recreation Village Project
$485,088.26 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 17th day of December, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor

Resolution CC 2024-119 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-119 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17th day of December, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Perera Construction & Design, Inc.
2890 Inland Empire Blvd Suite 102
Ontario, California 91764
Phone: +19094846350
Project: 00-24002 - CRV-Phase 1 - West Gym. Bldg.
640 N. Citrus Avenue
Covina, California 91723
Phone: 626-384-5482
Client/Owner Contract Number:  P2202
DRAFT
Prime Contract Change Order Request #002: Site Utilities Work Proposal TO: City of Covina
125 E. College Street
Covina California, 91723
FROM: Perera Construction and Design, Inc.
2890 Inland Empire, Suite 102
Ontario California, 91764
PCCOR NUMBER/REVISION: 002 / 0 CREATED BY: Nat Man  (Perera Construction and Design, Inc.)
STATUS: Draft  CREATED DATE: 10/29/2024
REFERENCE: SCHEDULE IMPACT:

TOTAL AMOUNT: $869,479.08
TITLE: Site Utilities Work Proposal
DESCRIPTION:

Site utilities work per Phase 2 Civil drawings dated 2024-9-5:
• Infiltration system and associated connection work at METROLINK parking lot • Infiltration system and associated connection work on project site • Site utilities as indicated on civil drawings
• Separate mobilization for each portion of site utilities work as required • AC paving removal and patch back, Striping at METROLINK parking lot • Temp Fencing
• Erosion Control
• Site Cleaning
• Haul off spoil
See Proposal Summary for qualifications and assumptions.

ATTACHMENTS:

Summary & Quals-Site Utilities.pdf BID ITEMS Filled.pdf # Cost Code Description Type Amount
1 02-600 - Site Util,Storm Drain&UnderPlu Site Utilities Work Subcontractors $869,479.08 Subtotal: $869,479.08
Grand Total: $869,479.08
City of Covina Perera Construction and Design, Inc.
125 E. College Street 2890 Inland Empire, Suite 102
Covina California 91723 Ontario California 91764
ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate

SIGNATURE DATE SIGNATURE DATE
ProcoreOwnerPrintHere ProcoreOwnerTitleHere Nat Man Project Manager Print Name Title Print Name Title
Perera Construction & Design, Inc. page 1 of 1 Printed On: 12/4/2024 11:02 AM

PCCOR #002

ATTACHMENT B

Proposal Summary
Summary of Work Scope: CRV Site Utilities Work
Site utilities work per Phase 2 Civil drawings dated 2024-9-5:
- Infiltration system and associated connection work at METROLINK parking lot - Infiltration system and associated connection work on project site - Site utilities as indicated on civil drawings
- Separate mobilization for each portion of site utilities work as required - AC paving removal and patch back, Striping at METROLINK parking lot - Temp Fencing
- Erosion Control
- Site Cleaning
- Haul off spoil
Site Utilities Schedule:

Site utilities work to be incorporated in forthcoming Phase 2 Schedule.

Qualifications and Assumptions
The following is intended to further clarify the scope of services provided or excluded and is the basis for our Change Order Request proposal. This Proposal is to be reviewed in conjunction with this Proposal Summary document. Certain assumptions have been made in preparing this proposal that are intended to complement the documents.

The following scope of work is not included in the base bid. o Any unforeseen underground conditions is excluded in this proposal. o Testing, inspection and repair of existing utilities system that are not in scope. o Removal of Hazardous Materials.
o Grading (Existing AC paving as benchmark)
o Demolition (except items included in site utilities proposal) o Site concrete or hardscape
o Landscape and irrigation
o Bioswale or any other installations other than items included in proposal o Unforeseen underground conditions or obstructions
o Fencing
o Footings or signage
o Slough wall and associated installations
o Any structural or MEP design, engineering and calculations. o Soil conditions and compaction requirements to be provided by structural engineer. o Assumed balanced site. Proposal includes small amount of export from trade excavations. o Proposal pricing based on drawings and specifications and existing site conditions. Any quantity discrepancies in the bid item SOV document shall not incur a change in contract scope or contract total sum. Scope quantity adjustments shall be reflected by updated drawings and specifications, with bid drawings and specifications as basis of change.

Project Name: Covina Rec Village - Site Infiltration Systems Project Address: 640 N Citrus Ave, Covina Ca, 91723

QTY UNIT PRICE TOTAL

STORM DRAIN
1 4 EA 12,797.91 51,191.63
2 Construct junction structure pipe to pipe connection
per APWA std 332-2
2 EA 6,360.89 12,721.77
3 3 EA 18,762.83 56,288.49
4 Construct 12" RCP storm drain pipe 60 LF 515.29 30,917.58 5 Construct 10" PVC SDR 26 pipe 175 LF 407.35 71,286.01 6 1 EA 322,822.61 322,822.61
7 1 EA 311,935.71 311,935.71
8 1 LS 10,149.13 10,149.13
9 Remove PCC catch basin local depression 1 LS - -
10 4 EA 541.54 2,166.17
869,479.08
Construct 3512 cubic feet infiltration and storage system by NDS to include 21 - (SC-44) chambers ,2-sediment traps,2-cleanout risers,Stone,filter fabric, and all other incidentals complete per details on sheet 10-12 or approved equal
Remove existing catch basin top deck, side walls, and bottom slab.protect 24 inch RCP and extend or cut 24" pipe to match new drainage manhole.

PAINT "NO DUMPING-DRAIN TO OCEAN" LOGO

CONTRACT AMOUNT

ITEM OF WORK
Construct storm drain manhole with two inlets and two outlets per APWA std 321-2
Construct 24"x24" PCC inlet catch basin with basket and flo gard insert Construct infiltration and storage system by NDS to include 21 - (SC44) chambers ,2-sediment traps,2-cleanout risers,Stone,filter fabric, and all other incidentals complete per details on sheet 7-9 or approved equal

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: December 17, 2024
Title: Approval of Part-Time Salary Range Adjustments Subject to Minimum Wage and Revised Paid Sick Leave Policy for Part-Time Employees
Presented by: Joanna Espinosa, Senior Human Resources Analyst Recommendation: Approve salary range adjustments for classifications affected by the State mandated minimum wage increases effective January 1, 2025, as per Labor Code Section 1182.12(c)(3)(A).

EXECUTIVE SUMMARY:

California law mandates that the minimum wage be increased when certain inflation-related events occur.

Specifically, California Labor Code section 1182.12 delegates authority to California’s Director of Finance to annually determine and certify to the Governor and State Legislature whether an adjustment to the minimum wage is appropriate. On August 1, 2024, the Director of Finance published a letter stating it was necessary for the minimum wage to rise by 3.18% to account for an inflation adjustment effective January 1, 2025. Accordingly, the new minimum wage in the State of California will be $16.50 per hour effective January 1, 2025.

The City Council will consider authorizing wage adjustments for certain classifications impacted by these mandates, effective January 1, 2025 (per Labor Code section 1182.12(c)(3)(A)). Additionally, these changes will impact salaries for other part-time classifications in related job families. As a result, it is requested that the City Council authorize salary adjustments to the other job classifications in the related job families to avoid salary compaction issues.

Human Resources is requesting City Council approval to increase the minimum wage for affected City job classifications as of January 1, 2025, as per Labor Code section 1182.12(c)(3)(A) and provide authority going forward to the City Manager to increase the minimum wage as necessary when mandated by law. The new minimum wage increase affects salaries for part-time positions that are currently under $16.50 per hour and also salaries for part-time positions in an identified job family that will be affected by compaction issues when the new minimum wage amount is implemented.

BACKGROUND:

On January 16, 2024, City Council approved a minimum wage salary adjustment to $16.50 an hour as per Labor Code section 1182.12(c)(3)(A), effective January 1, 2024, which was based on the annual inflation rate from July 1, 2022, through June 30, 2023.

This year, the state’s Department of Finance calculated that an adjustment of 3.18% to $16.50 per hour must be implemented by January 1, 2025. Increases to California’s minimum wage are expected to continue each calendar year under Labor Code section 1182.12 or other legislation. The revised Part-Time Salary Schedule is included as Exhibit A.

DISCUSSION:

The City has eight (8) part time job classifications subject to the 2025 minimum wage increase, wherein Step One of the respective salary range is currently below $16.50 per hour. Step One of the classifications of Administrative Intern, Community Resources Aide, Custodian, Engineering Intern, Library Page Shelver, Police Cadet, and

Student Aide is currently at $16.00 per hour, and Park Maintenance Assistant is $16.35. The proposed new ranges for the salary steps for these classifications to meet the State’s new minimum wage increase as of January 1, 2025 are as follows:

Classification Salary Steps
1 2 3 4 5
Administrative
Intern $16.50 $17.33 $18.19 $19.10 $20.06
Community
Resources Aide ‘’ ‘’ ‘’ ‘’ ‘’
Custodian ‘’ ‘’ ‘’ ‘’ ‘’
Engineering
Intern ‘’ ‘’ ‘’ ‘’ ‘’
Library Page
Shelver ‘’ ‘’ ‘’ ‘’ ‘’
Police Cadet ‘’ ‘’ ‘’ ‘’ ‘’
Student Aide ‘’ ‘’ ‘’ ‘’ ‘’
Additionally, the City has three (3) other part-time classifications within the same job family that will be affected by these increases, causing a salary compaction issue: Community Resources Assistant I (Step 1 is currently $16.80), Community Resources Assistant II (Step 1 is currently $17.64) and Community Resources Specialist (Step 1 is currently $20.00). In order to provide a consistent salary variance between classifications within this same job family, staff recommends that the following the salary ranges be adjusted:

Classification Salary Steps
1 2 3 4 5
Community
Resources
Assistant I
$17.33 $18.19 $19.10 $20.06 $21.06
Community
Resources
Assistant II $18.19 $19.10 $20.06 $21.06 $22.11
Community
Resources
Specialist
$20.40 $21.42 $22.49 $23.62 $24.80
Similarly, another classification will be affected by these increases causing a salary compaction. In order to provide a consistent salary variance and to remain competitive, staff recommends that the following the salary range be adjusted:

Classification Salary Steps
1 2 3 4 5

Classification Salary Steps
Park
Maintenance
Assistant
$17.00 $17.85 $18.74 $19.68 $20.66
FISCAL IMPACT:

The proposed wage adjustments will directly impact six (6) budgeted positions in the City. Additionally, fiftyseven (57) employees will be impacted due to salary compaction issues in related job families. It is estimated that these adjustments will increase salary/benefit expenses by $10,363.38 in Fiscal Year 2025.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

Part-Time Salary Schedule
Effective January 1, 2025

DESCRIPTION STEP HOURLY
9040 ADMINISTRATIVE INTERN 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $
9054 BACKGROUND INVESTIGATOR 1 27.47 $
2 28.84 $
3 30.29 $
4 31.80 $
5 33.39 $
9130 CITY RESOURCE SPECIALIST $ 25.00
-
$ 105.00
9090 COMMUNITY RESOURCES AIDE 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $
9100 COMMUNITY RESOURCES ASSISTANT I 1 17.33 $
2 18.19 $
3 19.10 $
4 20.06 $
5 21.06 $
9110 COMMUNITY RESOURCES ASSISTANT II 1 18.19 $
2 19.10 $
3 20.06 $
4 21.06 $
5 22.11 $
9120 COMMUNITY RESOURCES SPECIALIST 1 20.40 $
2 21.42 $
3 22.49 $
4 23.62 $
5 24.80 $
9355 CUSTODIAN 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $

Part-Time Salary Schedule
Effective January 1, 2025

DESCRIPTION STEP HOURLY
9150 ENGINEERING INTERN 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $
9180 LIBRARY CLERK 1 17.57 $
2 18.45 $
3 19.37 $
4 20.34 $
5 21.36 $
9091 LIBRARY PAGE SHELVER 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $
9220 OVERNIGHT ENFORCEMENT OFFICER 1 18.99 $
2 19.94 $
3 20.94 $
4 21.98 $
5 23.08 $
9230 PARK MAINTENANCE ASSISTANT 1 17.00 $
2 17.85 $
3 18.74 $
4 19.68 $
5 20.66 $
9265 POLICE CADET 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $
9260 RESERVE POLICE OFFICER 1 20.00 $
9340 STUDENT AIDE 1 16.50 $
2 17.33 $
3 18.19 $
4 19.10 $
5 20.06 $

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: December 17, 2024
Title: Public Hearing of 2025 Annual Report for Downtown Covina Business Area Enhancement District (BAED)
Presented by: Theresa Franke, Interim Director of Finance Recommendation: 1. Conduct the public hearing of the 2025 Annual Report for the Covina Downtown Business Area Enhancement District and Proposed Assessment; and

2. Adopt Resolution CC 2024-111, confirming the 2025 Annual Report for the Downtown Covina Business Area Enhancement District, and levying the 2025 assessment described therein.

EXECUTIVE SUMMARY/BACKGROUND:

At the City Council meeting of November 19, 2024, Council was presented with the Annual Report for the 2025 Covina Downtown Business Area Enhancement District (BAED). The Report was approved and Resolution CC 2024-111 was adopted expressing the Council’s intention to levy an annual assessment for the calendar year 2025.

The adopted Resolution established a date of December 17, 2024 for a public hearing on this assessment.

DISCUSSION:

Legal requirements for the continuation of this assessment obligate the City to:

1. Approve the Annual Report (Attachment A)

2. Adopt a Resolution of Intention to Levy an Annual Assessment

3. Hold a Public Hearing on this Assessment

4. Adopt a Resolution confirming the Annual Report and Assessment (Attachment B) The previous meeting satisfied the first two of these requirements. The second two items are being addressed at this meeting.

There are no proposed changes from the Advisory Board this year.

FISCAL IMPACT:

There is no fiscal impact to the City as a result of this action. Each business in the District is assessed an annual fee of $125 which is charged along with their annual business license renewal. The fees collected are remitted to the Covina Downtown Merchants Association to be utilized on the planned activities outlined in the attached annual report (Attachment A).

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

No CEQA involvement.

Respectfully submitted,

ATTACHMENT B
RESOLUTION CC 2024--119

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, CONFIRMING THE 2025 ANNUAL REPORT FOR THE

COVINA DOWNTOWN BUSINESS AREA ENHANCEMENT DISTRICT
AND LEVYING CALENDAR YEAR 2025 ASSESSMENT DESCRIBED

THEREIN
WHEREAS, the City Council has previously established the Downtown Business Area Enhancement District (the “BAED”), created pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code, Sections 36500 et seq.); and WHEREAS, the City Council desires to continue the BAED by levying the annual assessment permitted by the Ordinance which established the BAED; and WHEREAS, in accordance with State law, the City Council has previously conducted a public hearing to consider the annual report on the BAED; and WHEREAS, the City Council did pass the resolution of intention to levy an annual assessment for the calendar year 2025 in the Covina Downtown BAED.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Covina does hereby confirm the annual report for the Covina Downtown BAED for 2025.

SECTION 2. In accordance with California Streets and Highways Code section 36535(c), the adoption of this resolution shall constitute the levy of the assessment for the calendar year 2024 in the BAED, as described in the Resolution of Intention.

SECTION 3. The City Clerk shall certify as to the adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 17th day of December, 2024.

City of Covina, California
BY:

JOHN C. KING, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2024-119 Page 2 of 2

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-119 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17th day of December 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. NB 1
Meeting: December 17, 2024
Title: Direction on the Issuance of Notices to Proceed in the City’s Commercial Cannabis Permit Program RFP Process
Presented by: Cannabis Evaluation Committee
Recommendation: That the City Council provide direction regarding the selection of applicants in the City’s Commercial Cannabis RFP process to proceed in the preapplication and permit process.

EXECUTIVE SUMMARY:

In September 2023, the City Council authorized the issuance of a Request for Proposals (“RFP”) for its Commercial Cannabis Permit Program. Proposals were received at the end of January 2024 and since this time, the City’s Cannabis Evaluation Committee has undergone an extensive vetting process of applicants consisting of the following phases:
 Phase I: Review of applicant proposals for completeness and responsiveness to the RFP document.

Proposals were screened qualitatively, on a pass/fail basis under several categories.  Phase II: Responsive proposals from Phase I were evaluated on a technical basis and awarded points under several categories, with a total of 2,000 points available.  Phase III: Proposals that scored 1,600 points or greater (80% of total) in Phase II were invited to an inperson interview and evaluated under several categories, with a total of 200 points available.  Phase IV: Applicants that scored 180 points or greater (90% of total) in Phase III have been placed onto a ranking list for the City Council’s further consideration and will be provided the opportunity to address the City Council.

As a result of this process, eight (8) applicants were placed on a ranking list and provided the opportunity to address the City Council on October 15, 2004 and provide presentations on their proposed business location and business model. Following applicant presentations, proposed business locations were rescreened and a defect was identified in one applicant proposal. An appeal hearing was held on December 9, 2024 and following applicant and public testimony, the hearing was continued to February 4, 2025.

While the appeal is pending, it is requested that the City Council provide direction relative to timing on the selection of applicant(s) to proceed to the preapplication phase for entitlements. The City Council may consider a wide range of alternatives, including the reservation of some or all of the notices to proceed until after the conclusion of the appeal, issuing some or all of the notices to proceed at this time, or awarding none at all.

BACKGROUND:

Following the City Council’s authorization to issue an RFP for the Commercial Cannabis Permit Program, the City created a dedicated page on its website – www.covinaca.gov/cannabisprogram - to serve as a centralized hub for information related to the RFP. In order to ensure an equitable and transparent process, all formal communications to applicants (applicant questions/City responses, RFP addenda, etc.) have been made in writing and provided on this website.

To initiate the RFP process, the City hosted a mandatory, in-person pre-proposal meeting on Thursday, October 5, 2023 to review the City’s website, RFP document, questions/answer process and submittal deadlines, among others. Twenty-eight (28) applicant representatives attended this meeting and a total of one hundred twenty-four (124) questions were received from prospective applicants and subsequently answered/posted on the City’s website to clarify the RFP document. Following the question/answer process, two (2) RFP addenda were issued to the RFP, including revising the proposal submittal deadline to January 31, 2024 at 2:00 p.m. A total of 11 applicant proposals were received, with 1 proposal being rejected due to its submission after the submittal deadline.

Phase I Evaluation
As described on pages 6-8 of the RFP document, applicant proposals were reviewed for completeness and responsiveness on a pass/fail basis under several categories, including payment of fees, confirmation that a business representative attended the mandatory pre-proposal meeting, adherence to proposal length/formatting requirements and completion/submittal of zoning verification/site control, background checks for business owners and acknowledgements, among others.

During this evaluation phase, it was determined that proposals from two (2) of the remaining ten (10) applicants were non-responsive and their proposals were rejected from further consideration. In accordance with Covina Municipal Code § 5.80.100, both applicants filed timely appeals on the determination and on July 16, 2024, the City Council conducted appeal hearings to take public testimony on the matters. Following the hearings, the Council sustained the decisions to reject both proposals from further consideration and on August 20, 2024, the City Council adopted Resolutions CC 2024-74 and CC 2024-75 upholding its decisions.

Phase II Evaluation
Following the Phase I Evaluation, the remaining eight (8) applicants were evaluated on a technical basis under several categories, including qualifications, business plan, community benefits, facility design/neighborhood compatibility and security plan. As described on pages 8-9 of the RFP, a total of 2,000 points were possible and proposals scoring 1,600 points or greater would be eligible to proceed to Phase III of the evaluation process.

Based on the review of applicant proposals, the following scores were tabulated for the remaining applicants:

Applicant Section 3
Points
Section 4
Points
Section 5
Points
Section 6
Points
Section 7
Points
Total
Points
Covina Responsible 496 393 185 400 500 1,974
Culture Covina 488 380 185 394 500 1,947
E7 Covina 496 395 185 394 500 1,960
Frosted Covina 347 358 160 365 500 1,730
Haven Covina 493 379 175 398 500 1,945
Rilano Covina 436 381 185 386 500 1,888
Section 3
Qualifications
Points
Section 4
Business Plan
Points
Section 5
Community Benefit
Points
Section 6
Neighborhood
Compatibility
Points
Section 7
Security
Points
Total
Points
Total Points 500 400 200 400 500 2,000

Stiiizy Covina 500 372 185 394 500 1,951
Zen Gardens Covina 438 380 185 394 500 1,897
Through the evaluation, it was determined that each of the remaining applicants possess experience in opening and sustaining cannabis businesses. As noted above, five of the applicants (Covina Responsible, Culture Covina, E7 Covina, Haven Covina and Stiiizy Covina) scored within a 29-point range (~1% of total points) of each other and two applicants (Rilano Covina, Zen Gardens Covina) were within an 86-point range (~4% of total points).

The remaining applicant (Frosted Covina) possesses cannabis industry experience in Washington but has not opened a business location in California.

Additional details regarding each applicant’s proposed business locations, design and proposed operations is included in Attachment A.

Locations/Map
Applicant Proposed Business Address
Covina Responsible 1052 N. Citrus Avenue
Culture Covina 220 N. Azusa Avenue
E7 Covina 740 E. Edna Place
Frosted Covina 754 N. Citrus Avenue
Haven Covina 228 E. Rowland Street
Rilano Covina 216 E. Rowland Street
Stiiizy Covina 754 Arrow Highway, Suites D, E, F
Zen Gardens Covina 125 S. Citrus Avenue

Phase III Evaluation
Following the Phase II Evaluation, the remaining eight (8) applicants were invited to an in-person interview with the City’s Cannabis Evaluation Committee (Consultant, City Manager’s Office, Police Department, Community Development Department). Each applicant selected an interview appointment which consisted of a presentation and responding to questions from the Evaluation Committee. As described on page 9 of the RFP, a total of two hundred (200) points were possible in this phase and proposals scoring one hundred eighty (180) points or greater would be eligible to proceed to Phase IV of the evaluation process. Based on the review of applicant proposals, the following scores were tabulated for the remaining applicants:

Responsiveness Qualifications Operations Security
Plan
Community
Benefits
Neighborhood
Fit/Design
Total
Points
Total Points 50 50 25 25 25 25 200
Responsiveness Qualifications Operations Security
Plan
Community
Benefits
Neighborhood
Fit/Design
Total
Points
Covina
Responsible
45 50 25 25 24 25 194
Culture
Covina
45 50 25 25 24 25 194
E7 Covina 40 50 25 25 24 25 189
Frosted
Covina
45 45 20 25 24 22 181
Haven
Covina
45 50 23 25 25 23 191
Rilano
Covina
50 50 25 25 24 22 196
Stiiizy
Covina
50 50 25 25 24 25 199
Zen
Gardens
Covina
45 50 25 25 24 25 194
 Operations - Applicants were scored based on their presentation of operational elements – staffing levels, familiarity with the California labor market/regulations, operating protocols, facility logistics, delivery procedures, inventory management, viability in market, business model, and software systems, among others.
 Security Plan – Applicants were scored based on their presentation of required security elements needed to open for business operations.
 Community Benefits – Applicants were scored based on their presentation of community benefits that will be offered to the local community.
 Neighborhood Fit/Design – Applicants were scored based on their presentation of proposed design elements and cohesiveness with the surrounding neighborhood.

Phase IV Evaluation
On October 15, 2024, each applicant was provided the opportunity to address the City Council and discuss its proposed business location, operations and business model. No formal action was taken by the Council at this meeting.

Following the City Council’s Study Session on October 15, 2024, applicant proposals were reevaluated to ensure compliance with the City’s Municipal Code (“CMC”), including a review of proposed business locations and zoning requirements. Based on this review, it was determined that the proposed business location for Covina Responsible and Compliant Retail, LLC at 1052 N. Citrus Avenue is not located in an eligible commercial zone.

The proposed location at 1052 N. Citrus Avenue is located in a C-2 Commercial Zone, which is not permitted for retail commercial cannabis businesses.

As a result, notice was provided to Covina Responsible and Compliant Retail, LLC (“CRC”) on October 21, 2024 identifying the defect in its proposal and that it was ineligible to proceed in the RFP evaluation process. CRC filed a timely appeal on October 31, 2024 and an appeal hearing was held with the City Council on December 9, 2024 at 4 p.m. Following testimony from the City and CRC, the City Council continued the public hearing to February 4, 2025.

Council Direction – Issuance of Notices to Proceed
While the appeal from CRC is pending, it is requested that the City Council provide direction relative to timing on the selection of applicant(s) to proceed to the preapplication phase for entitlements. The City Council may consider a wide range of alternatives, including the reservation of some or all of the notices to proceed until after the conclusion of the appeal, issuing some or all of the notices to proceed at this time, or awarding none at all.

Following the issuance of a notice to proceed, the selected applicant will have sixty (60) days to file its preapplication for a Conditional Use Permit, with the payment of all related fees. No extension periods will be provided. Should the applicant not meet this requirement, the applicant shall forfeit its ability to submit a preapplication for a CUP and the City may issue a notice to proceed to another eligible applicant.

Resolution CC 2023-96 (Process Standards for Commercial Cannabis Permit Applicants It is important to note that the City Council’s adopted Process Standards remain in effect for this competitive selection process. As adopted, applicants and their third-party representatives are discouraged from contacting members of the City Council regarding any matters related to the City’s Commercial Cannabis RFP process, zoning and/or land use issues. If contacted, City Councilmembers will not respond to said communications and will forward them to appropriate staff involved in the RFP process.

FISCAL IMPACT:

Program costs have been offset with application fees paid by applicants and grant funds secured from the State.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not Applicable.

1 CANNABIS PROGRAM

APPLICANT EVALUATION
City of Covina
Prepared by
Cannabis Evaluation Committee
OCTOBER 2024

2 Program Background
In November 2016, California voters approved Proposition 64 by a 57% majority, which allows the adult use of cannabis and established regulations related to cultivation, manufacturing, testing and retail sales.

As a part of these regulations, cities maintain the ability to regulate local businesses, enforce zoning rules, impose taxes and penalize unpermitted uses. State law further requires businesses in this industry to obtain a local permit prior to obtaining a State license.

In summer 2020, the Covina City Council requested an update on statewide regulations related to cannabis. This request was prompted by ongoing changes in the regulatory environment including the State’s adoption of the MAUCRSA, coupled with the observation that a growing number of local agencies have decided to implement local programs. Following its discussion, the Council requested the creation of a Cannabis Ad-Hoc Committee (“Committee”) comprised of two Councilmembers and staff from the City Manager’s Office, City Attorney’s Office, Police Department and Community Development Department to study the issue further.

From 2020-2023, the City engaged in an extensive analysis of the State’s voter-approved legalization of cannabis products. This analysis included a comprehensive review of laws, the study of other communities that have adopted local cannabis programs, an evaluation of potential public safety/public health impacts associated with cannabis and a robust community outreach component to engage the public on the topic.

Following this study and outreach process, in early 2023, the Covina Planning Commission recommended adoption of proposed amendments to the Covina Municipal Code. Later in February 21, 2023, the Covina City Council adopted Ordinance 23-01 amending the Covina Municipal Code to authorize the establishment and operation of up to three cannabis businesses in certain commercial and light manufacturing zones. The Ordinance further establishes a six hundred (600) foot buffer from certain sensitive uses and a comprehensive set of regulations, including development standards, security requirements, business operations, enforcement mechanisms and an entitlement process, subject to the review of the City’s Planning Commission and City Council.

3 Request for Proposals Process
In September 2023, the City Council adopted a fee schedule related to a Commercial Cannabis Business Permit Program and approved the issuance of a competitive, Request for Proposals (“RFP”) process for prospective applicants. Proposals were received in January 2024 and an extensive vetting process has been used to evaluate applicants. As a result of this vetting process, eight (8) applicants have progressed to the final evaluation phase and consideration by the Covina City Council.

In accordance with the City’s RFP, applicants that reach the final evaluation phase will be provided the opportunity to address the City Council. Following this step, the City Council – in its sole discretion – may choose to award a Notice to Proceed to up to three (3) applicants that scored ninety percent (90%) or above in Phase III of the evaluation process. Proposed business locations and a summary of each applicant’s proposal is included below.

4 Covina Responsible/Embarc
Proposed Business Address: 1052 N. Citrus Avenue

5 Qualifications
✓ 12 existing locations including South Lake Tahoe, Chico, Ventura, Martinez and Fontana ✓ License Types: Retail
✓ Ownership Team: Lauren Carpenter, Dustin Moore, Jorge Marquez, Eloy Florez Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Developed a community advisory board to guide community programming efforts and selected participants/board members
Neighborhood Compatibility and Design
✓ Proposed exterior finishes compliment existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 40 dedicated parking spaces and access to additional onsite parking available in shopping center
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

6 Culture Covina/Culture
Proposed Business Address: 1052 N. Citrus Avenue

7 Qualifications
✓ 18 existing locations including Corona, Stanton
✓ License Types: Retail
✓ Ownership Team: Devon Julian, Julie Le, Barigye McCoy, Jesse Hernandez Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility
✓ Proposed exterior finishes complement existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 19 dedicated parking spaces and access to additional onsite parking available in shopping center
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

8 E7 Covina
Proposed Business Address: 740 E. Edna Place

9 Qualifications
✓ 13 existing locations including Cathedral City, Chula Vista, Port Hueneme ✓ License Types: Retail, Distribution, Manufacturing
✓ Ownership Team: Robert Divito, Robert Owen, Matt Begin, Miriam Owen, Christopher Glew Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Proposed microbusiness use with retail and manufacturing component ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement surrounding neighborhood ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 50 dedicated parking spaces
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

10 Frosted Covina
Proposed Business Address: 754 N. Citrus Avenue

11 Qualifications
✓ 3 existing locations including Spokane, Washington
✓ License Types: Retail
✓ Ownership Team: Elizabeth Byczek, Todd Byczek
Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement surrounding neighborhood ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street front entrance and rear entrance from parking lot. Both entrances would utilize a small separated lobby check-in area from retail sales floor ✓ Proposed use of 5 dedicated parking spaces with the potential for 2-3 additional spaces Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

12 Haven Covina
Proposed Business Address: 228 E. Rowland Street

13 Qualifications
✓ 15 existing locations including Long Beach, Stanton
✓ License Types: Retail, Distribution, Cultivation, Manufacturing ✓ Ownership Team: Johnnie Hernandez, Charles Boldwyn, Courtney Caron, Michael Simonian, Mark Simonian
Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street front entrance and rear entrance from parking lot. Rear entrance would utilize a corridor in premises to lead to front reception area
✓ Proposed use of 32 dedicated parking spaces and proposes to lease 4 additional spaces for employee parking at a nearby private parking lot
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

14 Rilano Covina
Proposed Business Address: 216 E. Rowland Street

15 Qualifications
✓ 3 existing locations including West Hollywood, Aptos
✓ License Types: Retail, Manufacturing
✓ Ownership Team: Hank Casillas, Richard Probst, Jim Barazi, Colin Disheroon, John Brittain, Bernardina Caeti, Jared Younker, Lawrence Horwitz
Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use wood tone displays and decorative lighting. Applicant expressed interest in modifying color palettes ✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 45 dedicated parking spaces and access to additional onsite parking available in shopping center
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

16 Stiiizy Covina
Proposed Business Address: 754 Arrow Highway

17 Qualifications
✓ 46 existing locations including Palm Desert, Costa Mesa, Pomona, Davis ✓ License Types: Retail, Distribution, Cultivation, Processing, Manufacturing ✓ Ownership Team: James Kim, Tak Sato, Stephanie Uy, Michael Touhey, Jasmine Szameit Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed microbusiness use with retail and manufacturing component ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting
✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 94 dedicated parking spaces
Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public

18 Zen Gardens Covina
Proposed Business Address: 125 S. Citrus Avenue

19 Qualifications
✓ 4 existing locations including Stockton, Sacramento
✓ License Types: Retail, Cultivation
✓ Ownership Team: Corey Travis, Alex Calleres, Angela Thomas, Randy Szameit, Macy Newell Business Plan
✓ Extensive list of standard operating procedures for business operations ✓ Proposed labor peace agreement and local hire provisions ✓ Use of modern IT software systems for point of sale and track/trace functions ✓ Discussion of market assessment and anticipated viability in marketplace ✓ Adequate resources available to startup and sustain business operations Community Benefit
✓ Proposed involvement in community and local non-profit organizations ✓ Dedicated resources to local community groups
✓ Proposed community advisory board to guide community programming efforts Neighborhood Compatibility and Design
✓ Proposed exterior finishes complement existing businesses in shopping center ✓ Proposed interior finishes are well-designed and modern, with the use natural wood tone displays and decorative lighting. Applicant expressed interest in expanding lobby check-in space ✓ Proposed street/parking lot front entrance with separated lobby check-in area from retail sales floor
✓ Proposed use of 20 dedicated parking spaces and access to adjacent public spaces Security
✓ Robust security provisions with appropriate video surveillance, on site security presence and after-hours security monitoring
✓ Use of appropriate video surveillance technology, storage and access for City law enforcement personnel
✓ Use of physical deterrents to enhance security measures, fortify premises, limit access throughout premises, secure currency/products and limit currency stored onsite ✓ Robust delivery protocols to ensure the safety of personnel and the general public