Regular City Council Joint Meeting - January 21, 2025
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on negotiations with Police Association of Covina (PAC)
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado
INVOCATION
PRESENTATIONS
A. Recognition of Police Chief Walczak
CLOSED SESSION REPORT
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 12 03 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the December 3, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Minutes
1. 2024 12 09 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the December 9, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 3. Minutes
1. 2024 12 17 Minutes Special CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the December 17, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 4. Payment of Demands
1. Payment of Demands November 28, 2024 - December 26, 2024.pdf
2. Check Register November 28, 2024 - December 26, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $7,834,192.82.
CC 5. City of Covina Investment Report for Month Ended December 31, 2024
1. City of Covina Investment Report for Month Ended December 31, 2024.pdf
2. City of Covina Investment Report for the Month Ended December 31 2024.pdf Staff Recommendation:
Receive and File.
CC 6. Recognized Obligation Payment Schedule (ROPS 25-26), Covering July 1, 2025 through June 30, 2026
1. (ROPS 25-26) July 1, 2025 - June 30, 2026.pdf
2. Attachment A - ROPS (25-26) July 1, 2025 through June 30, 2026.pdf Staff Recommendation:
Approve the Recognized Obligation Payment Schedule (ROPS 25-26) covering July 1, 2025, through June 30, 2026.
CC 7. Award Minor Construction & Maintenance Services Agreement to Sky JTC Corporation (dba Sky Painting) for the Painting of the Fuel Station and Various Buildings at the Public Works Yard
1. Fuel Station and Building Painting Project - Contract Award.pdf
2. Attachment A - Sky Painting Proposal.pdf
3. Attachment B - Minor Construction and Maintenance Agreement.pdf Staff Recommendation:
Award Minor Construction & Maintenance Services Agreement for the Public Works Yard Fuel Station and Building Painting Project to Sky Painting in the amount of $76,590.00 and authorize the City Manager to execute the Agreement.
CC 8. Cypress Reservoir Water Booster Improvements Project – Project No. W2503 – Award of Contract to Minako America Corporation for a not-to-exceed amount of $877,000
1. Cypress Reservoir Water Booster Improvements Project - Award.pdf
2. Attachment A - Resolution CC 2025-01.pdf
3. Attachment B - Bid Proposal - Minako America Corporation dba Minco Construction.pdf
4. Attachment C - PSA - Siterep Construction Services Inc - Cypress Reservoir Water Booster Improv Proj.pdf
5. Attachment D - Minco Construction - Cypress Reservoir Water Booster Improvements Project.pdf Staff Recommendation:
Approve plans and specifications for the Cypress Reservoir Water Booster Improvements Project – Project No. W2503; Award a contract for the Cypress Reservoir Water Booster Improvements Project to Minako America Corporation as the lowest responsive and responsible bidder for a not-to-exceed amount of $877,000 and authorize the City Manager to execute the contract; Authorize a 10% contingency amount of $87,700 for any unforeseen construction expenses; Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep Construction Services, Inc for Inspection Services for a not-to-exceed amount of $75,600 and authorize the City Manager to execute the PSA; and Adopt
Resolution CC 2025-01
appropriating $240,300 from Water CIP Fund – Fund Balance for use toward the Cypress Reservoir Water Booster Improvements Project – Project No. W2503.
CC 9. Covina Recreation Village Project – West Gymnasium Building Phase I – Award of Contract to Vector USA, Inc. in the Amount of $206,655.15
1. Covina Recreation Village Project - West Gymnasium Building - Network System.pdf
2. Attachment A - Resolution CC 2025-02.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - VectorUSA.pdf
4. Attachment C - Proposal from VectorUSA.pdf
Staff Recommendation:
Award of Contract for the Covina Recreation Village Project – West Gymnasium Building Phase I to Vector USA, Inc. in an amount of $206,655.15 and authorize the City Manager to execute the contract; Authorize a contingency amount of $20,000 for any unforeseen construction expenses; and Adopt
Resolution CC 2025-02
appropriating $226,655.15 from available Measure CC Funds to be transferred into the Parks CIP Fund for the Covina Recreation Village Project – West Gymnasium Building Phase I for the new computer network system.
CC 10. Contract Agreements for On-Call Construction Contractors for the Period of January 21, 2025 – June 30, 2028 for a Not-to-Exceed Amount of $500,000 per Fiscal Year
1. On-Call Contractors - January 2025.pdf
2. Attachment A - On Call Contractor List.pdf
3. Attachment B - CONSTRUCTION CONTRACT - On-Call Contractors.pdf Staff Recommendation:
Authorize the City Manager to execute Contract Agreements between the City of Covina and Approved On-Call Construction Contractors.
CC 11. First Amendment to the Minor Construction & Maintenance Services Agreement for the Covina Park Aquatic Center Pool Filter Replacement
1. First Amendment to the Covina Park Pool Filter Replacement Agreement.pdf
2. Attachment A - First Amendment.pdf
Staff Recommendation:
Authorize the City Manager to execute the First Amendment to the Minor Construction & Maintenance Services Agreement between the City of Covina and Waterline Technologies, Inc. for the Covina Park Aquatic Center Pool Filter Replacement Project.
CC 12. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2024
1. ACFR for Fiscal Year Ended Jun 30, 2024.pdf
2. Attachment A - Annual Comprehensive Financial Report (ACFR).pdf
3. Attachment B - Appropriations Limit 2024.pdf
4. Attachment C - Single Audit Report FY23-24.pdf
5. Attachment D - Auditor Communication to City Council.pdf Staff Recommendation:
Receive and file the following reports for Fiscal Year ended June 30, 2024: (1) Annual Comprehensive Financial Report (ACFR) and related Auditor Communications, (2) Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit, and (3) the Single Audit of Federally Assisted Grant Programs.
CC 13. Amending the Fiscal Year 2024-2025 Operating Budget to Accept and Expend Grant Funds and General Funds Relating to the Execution and Delivery of a Purchase and Sale Agreement for Property Located at NEC E. Front Street & N. 1st Avenue
1. A Purchase and Sale Agreement between the City of Covina and Bonnie J. Seats for APN 8430 018 004.pdf
2. Attachment A - Purchase and Sale Agreement.pdf
3. Attachment B - Resolution CC 2025-09.pdf
Staff Recommendation:
That the City Council consider adopting
Resolution CC 2025-09
, Authorizing the execution and delivery of a purchase and sale agreement for property located at NEC Front Street & N. First Avenue and amending the FY 24-25 City operating budget for the purpose of accepting and expending grant funds and increasing expenditures out of the General Fund and increasing the budget for said agreement; and Authorize the City Manager or his designee to execute all related documents.
CC 14. Request to Amend the Classification Plan and Salary Schedules to Establish to a Neighborhood Preservation Supervisor and Police Corporal and Authorize Side Letter Agreements with PAC
1. Request to Amend the Classification Plan and Salary Schedules.pdf
2. Attachment A - Resolution CC 2025-07.pdf
3. Attachment B - Resolution CC 2025-08.pdf
Staff Recommendation:
That the City Council adopt
Resolution CC 2025-
07 and
Resolution CC 2025-
08 , authorizing the following organizational changes:
A
mend the City's Classification plan to establish job classifications and salary ranges for Neighborhood Preservation Supervisor within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules; Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina (PAC) Bargaining Unit to create a new job classification and salary range for Police Corporal; and Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina (PAC) Bargaining Unit to revise Article 10.4 – Advancement Through Salary Range.
PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2025-03, 2025-04, & 2025-05, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 36), and to Call and Hold a Special Election
1. Public Hearing for CFD Annexation 36.pdf
2. Attachment A - Annexation 36 Map.pdf
3. Attachment B - Resolution CC 2025-03.pdf
4. Attachment C - Resolution CC 2025-04.pdf
5. Attachment D - Resolution CC 2025-05.pdf
Staff Recommendation:
City Council to open the public hearing and consider public testimony and close the public hearing; Adopt
Resolution CC 2025-03
, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 36; 831 W. Cypress Street, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; Adopt
Resolution CC 2025-04
, calling a special election and submitting to the voters of Annexation No. 36 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 36 to finance public services, and the establishment of an appropriations limit; and Adopt
Resolution CC 2025-05
making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 36.
PH 2. Consideration of Fiscal Year 2025-2026 Community Development Block Grant (CDBG) Program Budget
1. FY 25-26 CDBG program budget .pdf
2. Attachment A - Recommended Funding Table .pdf
3. Attachment B - Synopsis of Proposed Projects and Programs.pdf
4. Attachment C - Meeting Minutes of the Finance Advisory Commission .pdf
5. Attachment D - Resolution CC 2025-06.pdf
Staff Recommendation:
Open the public hearing and receive public testimony;
Close the public hearing;
Consider approval of the FY 2025-2026 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs; Adopt
Resolution CC 2025-06
, authorizing the allocation of the Fifty First Year CDBG funds for FY 2025-2026; and Authorize the City Manager or his designee to execute the documents related to the FY 2025-2026 CDBG funds.
NEW BUSINESS
NB 1. A Professional Services Agreement with PCAM, LLC dba Parking Company of America for the Operation of a Micro Transit Pilot Program
1. Professional Services Agreement with Parking Company of America for Microtransit Pilot Program.pdf
2. Attachment A - Agreement between the City of Covina and PCAM, LLC.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with PCAM, LLC dba Parking Company of America for the Operation of a Micro Transit Pilot Program and authorize the City Manager or his designee to execute the Agreement and related documents.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, February 4, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.