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CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
January 21, 2025, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor/Chair John C. King
Councilmembers Absent: Councilmember Walter Allen, III
Mayor Pro Tem/Vice-Chair Victor Linares
Staff Present: City Clerk Drew Aleman (Elected Member) City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief Ric Walczak
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Interim Finance Director Theresa Franke
Staff Absent: City Treasurer Neil Polzin(Elected Member) 1 CLOSED SESSION
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 6:33 p.m. with Councilmember Cortez, Councilmember Delgado, and Mayor King present.
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to closed session for the following:
A. Government Code § 54957.6 – CONFERENCE WITH LABOR
NEGOTIATORS
Agency Designated Representative:
Chris Marcarello, City Manager
Update on negotiations with Police Association of Covina(PAC) RECESS
Mayor King recessed the Council to Closed Session at 6:34 p.m.
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:39 p.m. with Councilmember Cortez, Councilmember Delgado, and Mayor King present. Mayor King noted that, due to technical difficulties, the meeting will not be able to be broadcast or streamed online.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado.
PRESENTATIONS
A. Recognition of Police Chief Walczak
City Manager Marcarello provided a brief background on newly-appointed Police Chief Walczak's history with the City of Covina.
Police Chief Walczak thanked the City Council for their support and stated he looks forward to the work that will be done.
The City Council stated their excitement to work with the newly appointed Chief of Police.
2 CLOSED SESSION REPORT
City Attorney Lee announced that direction was given to staff and no reportable action was taken.
PUBLIC COMMENTS
Diana Mullens commented on the comments provided by Neil Polzin at the December 17th City Council meeting and stated that the Christmas Parade was wonderful.
Neil Polzin commented on the invocation and police chaplain program and provided alternative options he would like explored.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Cortez and Councilmember Delgado had no comments.
Mayor King wished everyone a happy New Year and informed those in attendance that a notice regarding the technical difficulties will be posted on social media. He also noted that street repaving work being done on Cienega Avenue and Barranca Avenue are coming along and Sunflower Avenue will soon follow. Mayor King highlighted the following Consent Calendar items: CC 7,8,9,and 11,continuing infrastructure improvements across the City;CC 12,receiving and filing the City's Annual Comprehensive Financial Report and noting that the City's net position has increased with additional financial reserves; and CC 13, accepting grant funds for improvements in the F.A.I.R.district;CC 14,creating a new Police Corporal classification.Thanks were given to Public Works Director Fajardo and his team for the quick work done to mediate issues stemming from the recent high winds. He also encouraged the community to visit the newly improved Hollenbeck Park.
CITY MANAGER COMMENTS
City Manager Marcarello requested that Consent Calendar item CC 10 be removed from consideration and brought back at a future meeting.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
CC 1. Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the Minutes of the December 3, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (3 to 0); Allen & Linares Absent
CC 2. Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
3 Approve the Minutes of the December 9, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (3 to 0); Allen & Linares Absent
CC 3. Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the Minutes of the December 17, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (3 to 0); Allen & Linares Absent
CC 4. Payment of Demands
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve Payment of Demands in the amount of$7,834,192.82.
Approved (3 to 0); Allen & Linares Absent
CC 5. City of Covina Investment Report for Month Ended December 31, 2024 Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Receive and File.
Approved (3 to 0); Allen & Linares Absent
CC 6. Recognized Obligation Payment Schedule (ROPS 25-26), Covering July 1, 2025 through June 30,2026
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the Recognized Obligation Payment Schedule (ROPS 25-26) covering July 1, 2025, through June 30, 2026.
Approved (3 to 0); Allen & Linares Absent
CC 7. Award Minor Construction & Maintenance Services Agreement to Sky JTC Corporation (dba Sky Painting) for the Painting of the Fuel Station and Various Buildings at the Public Works Yard
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Award Minor Construction & Maintenance Services Agreement for the Public Works Yard Fuel Station and Building Painting Project to Sky Painting in the amount of$76,590.00 and authorize the City Manager to execute the Agreement.
Approved (3 to 0); Allen & Linares Absent
4 CC 8. Cypress Reservoir Water Booster Improvements Project—Project No.W2503 — Award of Contract to Minako America Corporation for a not-to-exceed amount of$877,000
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. Approve plans and specifications for the Cypress Reservoir Water Booster Improvements Project—Project No. W2503;
2. Award a contract for the Cypress Reservoir Water Booster Improvements Project to Minako America Corporation as the lowest responsive and responsible bidder for a not-to-exceed amount of$877,000 and authorize the City Manager to execute the contract;
3. Authorize a 10% contingency amount of $87,700 for any unforeseen construction expenses;
4. Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep Construction Services, Inc for Inspection Services for a not-to-exceed amount of $75,600 and authorize the City Manager to execute the PSA; and
5. Adopt Resolution CC 2025-01 appropriating $240,300 from Water CIP Fund—Fund Balance for use toward the Cypress Reservoir Water Booster Improvements Project—Project No. W2503.
Approved (3 to 0); Allen & Linares Absent
CC 9. Covina Recreation Village Project — West Gymnasium Building Phase I — Award of Contract to Vector USA, Inc. in the Amount of$206,655.15 Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. Award of Contract for the Covina Recreation Village Project — West Gymnasium Building Phase I to Vector USA, Inc. in an amount of $206,655.15 and authorize the City Manager to execute the contract;
2. Authorize a contingency amount of $20,000 for any unforeseen construction expenses; and
3. Adopt Resolution CC 2025-02 appropriating $226,655.15 from available Measure CC Funds to be transferred into the Parks CIP Fund for the Covina Recreation Village Project—West Gymnasium Building Phase I for the new computer network system.
Approved (3 to 0); Allen & Linares Absent
CC 11. First Amendment to the Minor Construction & Maintenance Services Agreement for the Covina Park Aquatic Center Pool Filter Replacement Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Authorize the City Manager to execute the First Amendment to the Minor Construction& Maintenance Services Agreement between the City of Covina and Waterline Technologies, Inc. for the Covina Park Aquatic Center Pool Filter Replacement Project.
Approved (3 to 0); Allen & Linares Absent
5 CC 12. Annual Comprehensive Financial Report(ACFR)for Fiscal Year Ended June 30,2024
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Receive and file the following reports for Fiscal Year ended June 30, 2024: (1) Annual Comprehensive Financial Report (ACFR) and related Auditor Communications, (2) Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit, and (3)the Single Audit of Federally Assisted Grant Programs.
Approved (3 to 0); Allen & Linares Absent
CC 13. Amending the Fiscal Year 2024-2025 Operating Budget to Accept and Expend Grant Funds and General Funds Relating to the Execution and Delivery of a Purchase and Sale Agreement for Property Located at NEC E.Front Street& N. 1st Avenue
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. That the City Council consider adopting Resolution CC 2025-09, Authorizing the execution and delivery of a purchase and sale agreement for property located at NEC Front Street &N. First Avenue and amending the FY 24-25 City operating budget for the purpose of accepting and expending grant funds and increasing expenditures out of the General Fund and increasing the budget for said agreement; and
2. Authorize the City Manager or his designee to execute all related documents.
Approved (3 to 0); Allen & Linares Absent
CC 14. Request to Amend the Classification Plan and Salary Schedules to Establish to a Neighborhood Preservation Supervisor and Police Corporal and Authorize Side Letter Agreements with PAC
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
That the City Council adopt Resolution CC 2025-07 and Resolution CC 2025-08, authorizing the following organizational changes:
1. Amend the City's Classification plan to establish job classifications and salary ranges for Neighborhood Preservation Supervisor within the Mid- Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules;
2. Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina(PAC) Bargaining Unit to create a new job classification and salary range for Police Corporal; and
3. Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina(PAC) Bargaining Unit to revise Article 10.4—Advancement Through Salary Range.
Approved (3 to 0); Allen & Linares Absent
6 CONSENT CALENDAR ITEM REMOVED FROM CONSIDERATION
CC 10. Contract Agreements for On-Call Construction Contractors for the Period of January 21,2025—June 30,2028 for a Not-to-Exceed Amount of$500,000 per Fiscal Year
Authorize the City Manager to execute Contract Agreements between the City of Covina and Approved On-Call Construction Contractors.
NEW BUSINESS
NB 1. A Professional Services Agreement with PCAM, LLC dba Parking Company of America for the Operation of a Micro Transit Pilot Program At 7:59 p.m., Councilmember Cortez recused herself from the discussion as her candidate-controlled committee received a contribution from PCAM, LLC.
The agenda report and PowerPoint presentation were provided by Economic Development Manager Alana Mantilla. Pepe Valdes, Mario Cadenas, Erick Chavez, and Lorena De Leon from PCAM, LLC provided additional information and also addressed questions from the City Council.
Questions and discussion included battery charge life expectations, preliminary operation plans, battery life expectations, operating hours, planned routes, the ability to make adjustments to the program with staff approval,potential wait times, and safety concerns.
There were no public comments.
Motion made by: Councilmember Delgado
Seconded by: Mayor King
Authorize the City Manager to execute a Professional Services Agreement with PCAM, LLC dba Parking Company of America for the Operation of a Micro Transit Pilot Program and authorize the City Manager or his designee to execute the Agreement and related documents.
Approved (2 to 0); Cortez Abstain; Allen & Linares Absent At 8:22 p.m., Councilmember Cortez returned to the dias.
PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2025-03, 2025-04, & 2025-05, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 36), and to Call and Hold a Special Election
Staff recommendation:
1. City Council to open the public hearing and consider public testimony and close the public hearing;
2. Adopt Resolution CC 2025-03, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 36; 831 W.
Cypress Street, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors;
7 3. Adopt Resolution CC 2025-04,calling a special election and submitting to the voters of Annexation No. 36 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 36 to finance public services, and the establishment of an appropriations limit; and
4. Adopt Resolution CC 2025-05 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services),Annexation No. 36.
Mayor King opened the public hearing.
The agenda report was provided by Economic Development Manager Mantilla.
There were no public comments, nor did anyone wish to submit a written protest.
Mayor King closed the public hearing.
City Clerk Aleman confirmed that no written protest had been received and therefore, a majority did not exist.
Mayor King had announced that because a majority protest did not exist, it was appropriate for the City Council to consider resolutions annexing the territory and calling a special election within the annexation area.
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. Adopt Resolution CC 2025-03, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 36; 831 W.
Cypress Street, Covina) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and
2. Adopt Resolution CC 2025-04,calling a special election and submitting to the voters of Annexation No. 36 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 36 to finance public services, and the establishment of an appropriations limit.
Approved (3 to 0); Allen & Linares Absent
City Clerk Aleman confirmed that the ballots had been received and at the Mayor's request proceeded to canvass the ballots.
City Clerk Aleman completed the canvassing of the ballots and reported that:
• On Proposition A, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition A was approved with 100% vote in favor.
• On Proposition B, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition B was approved with 100% vote in favor.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
8 Adopt Resolution CC 2025-05 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 36.
Approved (3 to 0); Allen & Linares Absent
PH 2. Consideration of Fiscal Year 2025-2026 Community Development Block Grant (CDBG) Program Budget
Mayor King opened the public hearing.
The agenda report was provided by Management Analyst Alice Leung.
There were no public comments.
Mayor King closed the public hearing.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Open the public hearing and receive public testimony;
2. Close the public hearing;
3. Consider approval of the FY 2025-2026 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a)the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority(LACDA), with a maximum of 15 percent of funding allocated for public service programs;
4. Adopt Resolution CC 2025-06, authorizing the allocation of the Fifty First Year CDBG funds for FY 2025-2026; and
5. Authorize the City Manager or his designee to execute the documents related to the FY 2025-2026 CDBG funds.
Approved (3 to 0); Allen & Linares Absent
ADJOURNMENT
At 8:36 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, February 4, 2025, at 6:30 p.m.,for closed session and 7:30 p.m.,for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
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Fabi. , -- Chief D uty Cil Clerk
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John , . King, Mayor/Chair
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