Regular City Council Joint Meeting - February 18, 2025
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on negotiations with Police Association of Covina (PAC)
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen
INVOCATION
Given by Covina Police Chaplain Ron Butler
CLOSED SESSION REPORT
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2025 02 04 Minutes CC.pdf
Staff Recommendation:
Approve the Minutes of the February 4, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands January 17, 2025 - January 30, 2025 .pdf
2. Check Register January 17, 2025 - January 30, 2025.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $3,210,281.45.
CC 3. City of Covina Investment Report for Month Ended January 31, 2025
1. City of Covina Investment Report for Month Ended January 31, 2025.pdf
2. Attachment A - City of Covina Investment Report for the Month Ended January 31 2025.pdf Staff Recommendation:
Receive and File.
CC 4. Covina Recreation Village Project – Phase II – Award of a Professional Services Agreement (PSA) for Structural Engineering Services to EC + Associates Engineering, Inc. for an Amount Not-to-Exceed $69,850
1. CRV - Phase II - Award of Contract for Design Engineering Services to EC + Associates Engineering Inc.pdf
2. Attachment A - PROFESSIONAL SERVICES AGREEMENT - CRV Phase II - Structural Engineering.pdf
3. Attachment B - Proposal - EC+Associates Engineering.pdf Staff Recommendation:
Award a Professional Services Agreement (PSA) for the Covina Recreation Village Project – Phase II for structural engineering services to EC + Associates Engineering, Inc. as the responsive and responsible bidder for a not-to-exceed amount of $69,850 and authorize the City Manager to execute the PSA; and Establish a contingency allowance of $10,000 with EC + Associates Engineering, Inc. for additional engineering services, if needed.
CC 5. Fiscal Year 2024-25 Mid-Year Budget Update and Adjustments
1. Fiscal Year 2024-25 Mid-Year Budget Update and Adjustments.pdf
2. Attachment A- 24-25 Mid Year Fund Balance.pdf
3. Attachment B- General Fund Expenditures by Department.pdf
4. Attachment C - Resolution CC 2025-12.pdf
5. Attachment D - Resolution SA 2025-01.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-12
&
SA 2025-01
authorizing Fiscal Year 2024-2025 mid-year budget adjustments; and Receive and file the Fiscal Year 2024-25 Mid-Year Budget Update.
CC 6. Seventh Amendment to the Agreement between MRH & Associates and the City of Covina
1. MRH amendment.pdf
2. Attachment A - Seventh Amendment MRH rev.pdf
Staff Recommendation:
Approve the Seventh Amendment to the agreement between MRH & Associates LLC and the City of Covina and authorize the City Manager to execute the amendment.
CC 7. Badillo Street Resurfacing Project – Project No. P2506 – Award of Contract to Gentry Brothers, Inc. in the Amount of $649,950
1. Badillo Street Resurfacing Project - Project No. P2506 - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - Bid Proposal - Gentry Brothers, Inc.pdf
4. Attachment C - Bid Analysis - Badillo Street Rehabilitation Project.pdf
5. Attachment D - PSA - CEJ Engineers.pdf
6. Attachment E - PSA - Willdan Engineering, Inc.pdf
Staff Recommendation:
Approve plans and specifications for the Badillo Street Resurfacing Project – Project No. P2506; Award a contract for the Badillo Street Resurfacing Project – Project No. P2506 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $649,950 and authorize the City Manager to execute the contract; Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $135,200 and authorize the City Manager to execute the agreement; Award a Professional Services Agreement (PSA) to Willdan Engineering for Pavement Analysis & Testing for an amount not-to-exceed $25,000 and authorize the City Manager to execute the agreement; and Authorize a contingency amount of $120,000 for any unforeseen construction expenses.
CC 8. Covina Police Department Hiring Incentive Program
1. hiring bonus program.pdf
Staff Recommendation:
Approve the creation of a hiring incentive program for the police department.
CC 9. One Year Extension of the Agreement with Professional Account Management LLC
1. PAM Fourth Amendment.pdf
2. Attachment A - Fourth Amendment PAM.pdf
Staff Recommendation:
Approve the Fourth Amendment to the agreement with Professional Account Management LLC for a one (1) year extension to provide parking citation processing and collections services; and authorize the City Manager to execute the amendment.
CC 10. Street Residential Resurfacing Project – Project No. P2505 – Award of Contract to Gentry Brothers, Inc. in the Amount of $524,095
1. Street Residential Resurfacing Project - Project No. P2505 - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc(1).pdf Staff Recommendation:
Approve plans and specifications for the Street Residential Resurfacing Project – Project No. P2505; Award a contract for the Street Residential Resurfacing Project to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $524,095 and authorize the City Manager to execute the contract; and Authorize a contingency amount of $52,410 (approximately 10%) for any unforeseen construction expenses.
CC 11. Additional Funding Allocation from the Street Trees and Landscape District Fund and Approval of Change Order for Gentry Brothers, Inc in the Amount of $74,525 for the Cienega Avenue Street Resurfacing Project – Project No. P2508
1. Cienega Ave Resurfacing Project - Change Order - Allocation of Street Trees and Landscape District Funding.pdf
2. Attachment A - Resolution CC 2025-11.pdf
3. Attachment B - Change Order - Gentry Brothers, Inc.pdf Staff Recommendation:
Approve Change Order from Gentry Brothers, Inc in the amount of $74,525; and Approve
Resolution CC 2025-11
appropriating $74,525 from available Street Trees and Landscape District Fund – Fund Balance to account number 2720-2250-55030-P2508.
PUBLIC HEARINGS
PH 1. Public Hearing Considering the Adoption of Resolution CC 2025-10, Approving Participation in the Fifth Year of the Los Angeles County Permanent Local Housing Allocation Program, and Considering the Funding-Related Allocation
1. Approving 5th year PLHA participation .pdf
2. Attachment A - Eligible Activities.pdf
3. Attachment B - PLHA 5 Year Notice of Award Letter.pdf
4. Attachment C - Proposed Activities and Allocations.pdf
5. Attachment D - Resolution CC 2025-10.pdf
6. Attachment E - LOI.pdf
Staff Recommendation:
City Council to open the public hearing and consider public testimony and close the public hearing; and Adopt
Resolution CC 2025-10
, approving participation in the fifth year of the Los Angeles County Permanent Local Housing Allocation Program, specifying the use of PLHA funds, & amending the FY 24-25 Community Development Budget; and Authorize the City Manager or his designee to execute the Participation Agreement and other related documents as necessary.
CONTINUED BUSINESS
CB 1. Issuance of Notices to Proceed in the City’s Commercial Cannabis Permit Program RFP Process
1. Cannabis NTP(1).pdf
2. Attachment A - Letter to Request Application Modification(1).pdf
3. Attachment B - Culture Cannabis Covina Letter of Application Modification(1).pdf
4. Attachment C - CRC Letter of Appeal Withdrawl(1).pdf
5. Attachment D - October 15 Staff Report(1).pdf
Staff Recommendation:
That the City Council consider the remaining applicants in the City’s Commercial Cannabis RFP process and authorize up to two (2) applicants to proceed in the preapplication and permitting process.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, March 4, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.