Regular City Council Joint Meeting - March 18, 2025
JOINT MEETING—CLOSED SESSION 6:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.9(d)(4) - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One potential case.
B. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on negotiations with Police Association of Covina (PAC)
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor King.
INVOCATION
Given by Covina Police Chaplain Jim Allgaier.
APPROVAL OF AGENDA
PRESENTATIONS
A. National Library Week Proclamation
CLOSED SESSION REPORT
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of five (5) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Minutes
1. 2025 03 04 Minutes CC Draft.pdf
Staff Recommendation:
Approve the Minutes of the March 4, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands February 14, 2025- February 27, 2025.pdf
2. Payment of Demands Recon 2.27.25.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $3,214,099.25.
CC 3. City of Covina Investment Report for Month Ended February 28, 2025
1. City of Covina Investment Report for Month Ended February 28,2025 .pdf
2. City Investment Report for the Month Ended February 28, 2025.pdf Staff Recommendation:
Receive and File.
CC 4. Second Amendment to Professional Services Agreement with Five Point Design for On-Call Consulting and Landscape Plan Check Services
1. 2025 0318 DA - Five Point Design (2nd Amendment) .pdf
2. Attachment A - Second Amendment to Professional Services Agreement with Five Point Design.pdf Staff Recommendation:
Approve Second Amendment to Professional Services Agreement with Five Point Design.
CC 5. First Amendment to Professional Services Agreement with Evan Brooks Associates, Inc., for On-Call Grant Support Services
1. 2025 0318 DA - EBA (First Amendment).pdf
2. Attachment A - First Amendment to PSA with EBA.pdf
Staff Recommendation:
Approve First Amendment to Professional Services Agreement with Evan Brooks Associates
CC 6. SB 341 Compliance Report on the Housing Successor Agency Low and Moderate Income Housing Asset Fund
1. FY 23-24 SB 341 Compliance Report on the Housing Successor Agency Low and Moderate Income.pdf
2. Attachment A - 2016 Change to Annual Report Requirements for Housing Successors for Redevelopment Agencies.pdf
3. Attachment B - Covina Housing Authority SB 341 Compliance Report for FY 23-24.pdf Staff Recommendation:
Receive and file the report.
CC 7. Resolution CC 2025-20; A Resolution of the Covina City Council Declaring Intent to Accept a SCAG Competitive Grant Award for the Covina Downtown Quick Build Project and Finding the Project Exempt from CEQA
1. 2025 0318 DA - Resolution of Support and CEQA Exemption as Pre-Requisite to Grant Funding For Downtown Quick Build Project.pdf
2. Attachment A - Resolution CC 2025-20.pdf
3. Attachment B - Grant Application.pdf
4. Attachment C - General Area for Quick Build Improvements (GAQBI).pdf
5. Attachment D - Environmental Review CTCSP.pdf
6. Attachment E - Quick-Build-Guide (Reference).pdf
Staff Recommendation:
Adopt
Resolution CC 2025-20
.
CC 8. Second Amendment to Professional Services Agreement with Robert Half, Inc.
1. 2025 0318 DA - Second Amendment to PSA with Robert Half for Support Staffing.pdf
2. Attachment A - Second Amendment.pdf
Staff Recommendation:
Approve the Second Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.
CC 9. Sewer Main Replacement Project – Project No. S2502 – Award of Contract in the Amount of $152,675 to GRBCON, Inc.
1. Sewer Main Replacement Project - Project No. S2502 - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - GRBCON, Inc.pdf
3. Attachment B - Bid Proposal - GRBCON, Inc.pdf
4. Attachment C - PROFESSIONAL SERVICES AGREEMENT - Siterep Construction Services, Inc.pdf
5. Attachment D - Resolution CC 2025-21.pdf
Staff Recommendation:
Amend the FY 2024-25 Capital Improvement Program to rename the City-Wide Sewer Manhole Adjustment Project to the Sewer Main Replacement Project – Project No. S2502; Award a contract for the Sewer Main Replacement Project – Project No. S2502 to GRBCON, Inc. as the lowest responsive and responsible bidder in the amount of $152,675 and authorize the City Manager to execute the contract; Authorize a project contingency amount of $15,268 (approximately 10%) to cover the cost of unforeseen construction expenses; Award a Professional Services Agreement (PSA) to Siterep Construction Services, Inc. for Inspection Services for an amount not-to-exceed $20,000 and authorize the City Manager to execute the agreement; and Adopt
Resolution CC 2025-21
appropriating an additional $87,843 from available Sanitary Sewer Fund – Fund Balance to account number 6300-2700-55350-S2502 for use towards the completion of this project.
CC 10. A Request from Bear Sausage Co. (as Tenant) to the City of Covina (as Landlord) for Approval of a Lease Amendment Providing an Extension to the Rental Forgiveness Period for their Lease of Property Located at 100 N. Citrus Ave.
1. A Request from Bear Sausage LLC to Amend Lease.pdf
2. Attachment A - Request to Extend Forgiveness.pdf
3. Attachment B - Amendment to Lease.pdf
4. Attachment C - Fully Executed Lease Agreement.pdf
Staff Recommendation:
Approve the lease amendment and extend the rent forgiveness period by three months to July 1, 2025, and authorize the City Manager or his designee to execute the first amendment to the lease.
CC 11. First Amendment to the Lease Between Rosalie Covina, LLC (as Tenant) and the City of Covina (as Landlord) Extending the Rental Forgiveness Period for their Lease of Property Located at 114 E. Italia Street
1. An Amendment to the Lease Between the City of Covina and Rosalie Covina, LLC.pdf
2. Attachment A - First Amendment to Lease.pdf
3. Attachment B - Fully Executed Existing Lease.pdf
Staff Recommendation:
Approve the lease amendment and extend the rent forgiveness period by three months to December 1, 2025, and authorize the City Manager or his designee to execute the first amendment to the lease.
NEW BUSINESS
NB 1. The Establishment and Adjustment of Certain Service and Development-Related and Other User Fees
1. The Establishment and Adjustment of Certain Service and Development-Related and Other User Fees.pdf
2. Attachment A - Covina UF - Fee Schedules.pdf
Staff Recommendation:
Receive and File the proposed Comprehensive Fee Schedule establishing and amending certain service and development-related fees for City Services, with the intent to consider adoption at a future public hearing.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, April 1, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.