Regular City Council Joint Meeting - May 06, 2025
JOINT MEETING—CLOSED SESSION 6:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54957 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager & City Attorney
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Covina Police Chaplain Steve Martinez.
APPROVAL OF AGENDA
PRESENTATIONS
A. Municipal Clerk's Week
B. National Public Works Week
C. National Police Week
D. Small Business Week
CLOSED SESSION REPORT
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of five (5) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Minutes
1. 2025 04 15 Minutes CC Draft.pdf
Staff Recommendation:
Approve the Minutes of the April 15, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands March 28, 2025- April 10, 2025.pdf
2. City Mar 28, 2025 -Apr 10, 2025.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $5,356,607.81.
CC 3. Bus Shelter Installation Project – Award of Contract to FS Contractors, Inc. for an Amount not to Exceed $154,500
1. FY25 Bus Shelter Installation Project - Contract Award.pdf
2. Attachment A - Covina Cooperative MOA for ESGVSMIP-Amendment 1.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreement.pdf
4. Attachment C - Resolution CC 2025-34.pdf
Staff Recommendation:
Award a contract for the Bus Shelter Installation Project to FS Contractors, Inc. as the lowest responsive and responsible bidder in an amount not-to-exceed $154,500 and authorize the City Manager to execute the contract; Authorize the City Manager to execute Amendment No 1. to the Memorandum of Agreement between the City of Covina and San Gabriel Valley Council of Governments (SGVCOG) for the East San Gabriel Valley Sustainable Multimodal Improvements Project to include the FY25 Bus Shelter Installation Project and establish funding in the amount of $150,000 for project expenses from the Los Angeles County Metropolitan Authority; and Adopt
Resolution CC 2025-34
to reflect a decrease of $95,500 in the Proposition A Budget and an appropriation of $150,000 to the Transportation CIP Budget and the reimbursement of $150,000 to the City by the SGVCOG upon completion of the project.
CC 4. Adopting the Barranca Ave. & Covina Blvd. Resurfacing Project from Workman Ave. to Cypress St. along Barranca Ave. and from Fairvale Ave. to Barranca Ave. along Covina Blvd. as the City of Covina’s Fiscal Year 2026 Senate Bill 1 (SB 1) Projects
1. SB-1 Barranca Avenue and Covina Boulevard.pdf
2. Attachment A - Resolution CC 2025-32.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-32
adopting the Barranca Avenue & Covina Boulevard Resurfacing Project from Workman Avenue to Cypress Street along Barranca Avenue and from Fairvale Avenue to Barranca Avenue along Covina Boulevard as the City of Covina’s Fiscal Year 2026 Senate Bill 1 (SB 1) Projects and reserving all FY 2025-2026 RMRA funds for project construction costs.
CC 5. Request to Cancel the Regular City Council Meeting of May 20, 2025
1. May 20 2025 CC Cancellation.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of May 20, 2025.
CC 6. Investment Policies for Fiscal Year 2025-2026 for the City of Covina and Successor Agency to the Covina Redevelopment Agency
1. Investment Policies for Fiscal Year 2025-2026.pdf
2. Attachment A - Resolution CC 2025-31.pdf
3. Attachment B - Resolution SA 2025-02.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-31
adopting an investment policy for the City’s investment portfolio for Fiscal Year 2025-2026 and adopt Successor Agency Resolution SA 2025-02
adopting an investment policy for the Agency’s investment portfolio for Fiscal Year 2025-2026.
CC 7. Second Amendment to Professional Services Agreement with Norman A. Traub Associates, LLC for Workplace Investigation Services
1. Second Amendment to Professional Services Agreement with Norman A. Traub Associates, LLC .pdf
2. Attachment A - Norman Traub Amendment _Second Amendment.pdf Staff Recommendation:
Authorize the City Manager to execute the Second Amendment to Professional Services Agreement with Norman A. Traub & Associates, LLP to provide Professional Services for workplace investigations.
CC 8. Agreement between All City Management Services Inc., and the City of Covina for Crossing Guard Service
1. Crossing Guard service.pdf
2. Attachment A - 25-26 Services Contract - ACMS Signed.pdf
3. Attachment B - COUSD- Crossing Guard 2025-26.pdf
4. Attachment C - CVUSD- Crossing Guard 2025-26 rev.pdf Staff Recommendation:
Approve the agreement between All City Management Services, Inc. and the City of Covina for school crossing guard services for fiscal year 2025-26; and authorize the City Manager or his designee to execute the agreement; and Approve the crossing guard cost sharing agreements between the City of Covina and Covina Valley Unified School District and Charter Oak Unified School District and authorize the City Manager or his designee to execute agreements.
CC 9. Resolution CC 2025-35, Amending the Fiscal Year 2024-2025 Operating Budget and Approving an Appropriation of $50,000 as per a Development Agreement with PKL Investments, LLC
1. 2025 0416 Budget Appropriation as Part of Development Agreement with PKL Investments.pdf
2. Attachment A - Resolution CC 2025-35.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-35
.
CC 10. Core Switch Replacements and Services – Police Department and City Hall
1. Core Switch.pdf
2. Attachment A - Intelli-tech Quote.pdf
3. Attachment B - Acorn Quote.pdf
Staff Recommendation:
Authorize the City Manager to Execute an Agreement with Intelli-Tech and Acorn Solutions Group to Purchase Fortinet Switches and Services to Install and Maintain.
CC 11. Annual Maintenance Agreement for the City’s 9-1-1 Dispatch Center
1. Annual Maintenance Service for the City’s 9-1-1 Dispatch Center .pdf
2. Attachment A - ATT Vesta quote.pdf
3. Attachment B - Resolution CC 2025-33.pdf
Staff Recommendation:
Approve the purchase of the Annual Maintenance contract from AT&T in the amount of $63,647.48 and adopt Resolution CC 2025-33
increasing the FY 2024-25 police department budget by the same amount.
CC 12. Sewer Main Replacement Project – Project No. S2502 – Final Acceptance and Filing Notice of Completion
1. Sewer Main Replacement Project - Project No. S2502 - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by GRBCON, Inc.; and
Authorize the City Clerk to file a Notice of Completion for the Sewer Main Replacement Project – Project No. S2502.
CC 13. Traffic Signal Upgrade Project – Citrus Avenue and Puente Street – Project No. T2502 – Final Acceptance and Filing Notice of Completion
1. Agenda Report - Traffic Signal Upgrade Project - Citrus Avenue and Puente Street NOC.pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
Accept the work performed by California Professional Engineering, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Upgrade Project – Citrus Avenue and Puente Street – Project No. T2502.
CC 14. Water Master Plan Update and Water Rate Study – Proposed Professional Services Agreements with Civiltec Engineering, Inc. and Raftelis Financial Consultants, Inc.
1. Water Master Plan Update and Water Rate Study - Proposed PSAs with Civiltec and Raftelis.pdf
2. Attachment A - PSA with Civiltec.pdf
3. Attachment B - PSA with Raftelis.pdf
4. Attachment C - Resolution to Appropriate Funds.pdf
Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Civiltec Engineering, Inc. for the preparation of a Water Master Plan Update for an amount not-to-exceed $166,800; Authorize the City Manager to execute a Professional Services Agreement with Raftelis Financial Consultants, Inc. for the preparation of a Water Rate Study for an amount not-to-exceed $98,187; and Adopt
Resolution CC 2025-36
to amend the Fiscal Year 2024-2025 Capital Improvement Program Budget to increase funding by $134,901.44 for the Water Master Plan and Water Rate Study and appropriate the necessary funds from the available Water Utility Fund balance.
CC 15. First Amendment to the Purchase and Sale Agreement for Property Located at NEC E. Front Street & N. 1st Avenue, Covina, CA 91723 (APN: 8430-018-004)
1. First Amendment to the Purchase and Sale Agreement for Property Located at NEC E Front St and N 1st Avenue.pdf
2. Attachment A - City Executed Front Street PSA.pdf
3. Attachment B - First Amendment to Front Street PSA.pdf Staff Recommendation:
Approve the First Amendment to the Purchase and Sale Agreement and authorize the City Manager to execute said First Amendment, substantially in the form attached, and any documents related to the extension of the title due diligence period and related agreement termination period.
CC 16. 2024 Annual Housing Element Progress Report
1. 2024 HCD Annual Progress Report (APR).pdf
2. Attachment A - 2024 HCD Annual Progress Report (APR).pdf Staff Recommendation:
Receive and file.
CC 17. Agreement between the City of Covina and Dunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401 N. Citrus Avenue
1. Agreement between the City and Dunwright Painting and Coating for Painting at 401 N. Citrus.pdf
2. Attachment A - Agreement with Dunwright Painting and Coatings.pdf
3. Attachment B - Proposal of Work.pdf
Staff Recommendation:
Authorize the City Manager to enter into a Minor Construction Agreement with Dunwright Painting and Coating, in substantial form, and execute all related documents.
PUBLIC HEARINGS
PH 1. Adoption of the Fiscal Year 2025-26 Budget, Fiscal Year 2026-2030 Capital Improvement Program (CIP) and Fiscal Year 2025-26 CIP Budget
1. Adoption of the (FY) 2025-2026 Budget, FY 2026-2030 Capital Improvement Project (CIP) and FY 2025-2026 CIP Budget.pdf
2. Attachment A - Resolution CC 2025-37.pdf
3. Attachment B - Resolution SA 2025-03.pdf
4. Attachment C - Resolution CC 2025-38.pdf
5. Attachment D- Resolution NO. 2025-002 PC.pdf
6. Attachment E- CIP FY 2025-2026 2026-2030.pdf
7. Attachment F- FY 25-26 Fund Balance Worksheet.pdf
8. Attachment G- General Fund Expenditure by Department FY 25-26.pdf
9. Attachment H - Budget Policy 2026.pdf
Staff Recommendation:
Conduct the public hearing and consider all testimony that may be forthcoming; Adopt
Resolution CC 2025-37
adopting the City of Covina budget for July 1, 2025 through June 30, 2026; Adopt
Resolution SA 2025-03
adopting the operating budget for the City of Covina Successor Agency for July 1, 2025 through June 30, 2026; and Adopt
Resolution CC 2025-38
adopting the Fiscal year 2026-2030 Capital Improvement Program and the Fiscal Year 2025-26 Capital Improvement Program Budget.
PH 2. The Establishment and Adjustment of Certain Service and Development-Related and Other User Fees
1. Establishment and Adjustment of Certain Service and Development-Related and Other User Fees.pdf
2. Attachment A - Covina UF Report.pdf
3. Attachment B - Resolution CC 2025-39.pdf
Staff Recommendation:
Open and conduct the Public Hearing and adopt
Resolution CC 2025-39
Adopting a City-wide Comprehensive User Fee Study, Adopting a comprehensive fee schedule establishing and amending certain service and development-related fees for City services, and Authorizing the payment of such fees by credit card, debit card or electronic funds transfer.
NEW BUSINESS
NB 1. Adoption of Urgency Ordinance Establishing a Temporary Moratorium on Battery Energy Storage Systems (BESS)
1. Adoption of Urgency Ordinance Establishing a Temporary Moratorium on Battery Energy Storage Systems (BESS).pdf
2. Attachment A - Senate Bill No. 38.pdf
3. Attachment B - Urgency Ordinance 25-01.pdf
Staff Recommendation:
Request the City Council adopt
Ordinance 25-01
, entitled “An Urgency Ordinance of the City Council of the City of Covina, California, enacted pursuant to Government Code Section 65858 establishing a moratorium on accepting and processing any new entitlement applications and/or issuing any permits for new Battery Energy Storage Systems (BESS) within the City limits; declaring the urgency thereof and making a determination of exemption under the California Environmental Quality Act”.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, June 3, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.