Regular City Council Joint Meeting - June 03, 2025
JOINT MEETING—CLOSED SESSION 6:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Frankie Lee Dominguez, Jr. v. City of Covina, et al.
B. Government Code § 54957 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager & City Attorney
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember King.
INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.
APPROVAL OF AGENDA
PRESENTATIONS
A. Pride Month Proclamation
CLOSED SESSION REPORT
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of five (5) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Payment of Demands
1. Payments of Demands April 11, 2025 - May 15, 2025.pdf
2. City Apr 11, 2025 -May 15, 2025.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $7,167,156.78.
CC 2. City of Covina Investment Report for Month Ended April 30, 2025
1. City of Covina Investment Report for Month Ended April 30, 2025.pdf
2. City of Covina Investment Report for Month Ended April 30, 2025(1).pdf Staff Recommendation:
Receive and File.
CC 3. Purchase Agreement with A-Z Bus Sales, Inc. for the Procurement of a Zero Emission Transit Vehicle for the Dial-A-Ride (Covina Transit) Program
1. Zero Emission Transit Vehicle Procurement.pdf
2. Attachment A - AZ Contract 20-01 Z-1.pdf
3. Attachment B - Letter of Contract Assignment from CalACT.pdf
4. Attachment C - Purchase Agreement from AZ Bus Sales Inc.pdf Staff Recommendation:
Authorize the City Manager to execute a Purchase Agreement with A-Z Bus Sales, Inc. for the Procurement of a new Zero Emission Transit Vehicle for the Dial-A-Ride (Covina Transit) Program in an amount not-to-exceed $145,851.47.
CC 4. Approval of Chief of Police Employment Agreement
1. Approval of Chief of Police Employment Agreement.pdf
2. Attachment A - Resolution CC 2025-64.pdf
Staff Recommendation:
That the City Council approve the Employment Agreement for Richard Walczak as Chief of Police and authorize the City Manager to sign said Employment Agreement.
CC 5. Amending the Fiscal Year 2024/2025 Capital Improvement Program to Increase Funding for the Covina Recreation Village Project and Authorize the Director of Public Works to Approve a Change Order for the Construction of Phase II - Library
1. CRV - Phase II - Construction - Library.pdf
2. Attachment A - Resolution CC 2025-40.pdf
3. Attachment B - Perera Construction and Design, Inc - Change Order - Phase II - Library.pdf
4. Attachment C - Library Rendering.pdf
Staff Recommendation:
Approve plans and specifications for the Covina Recreation Village Project Phase II – Library; Adopt
Resolution CC 2025-40
appropriating $4,179,776.36 from various funding sources to the Covina Recreation Village Project in order to provide additional funding for the construction of Phase II – Library; Authorize the Director of Public Works/City Engineer to approve a contract change order for the Covina Recreation Village Project to Perera Construction and Design, Inc. in the amount of $9,276,796.36 for the construction of the new library building; and Authorize a project contingency amount of $565,281.10 to cover the cost of unforeseen construction expenses.
CC 6. Request to Amend the City’s Classification Plan to Establish the Classification of Information Technology Technician
1. Request to Amend the City's Classification Plan to Establish the classification of Information Technology Technician.pdf Staff Recommendation:
That the City Council adopt
Resolution CC 2025-
62 to establish and amend the City's Classification plan, and establish the new job description and salary range for Information Technology Technician within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
CC 7. Adopting a Records Retention Schedule and Authorizing the Destruction of Certain City Records
1. 2025 Citywide Retention Schedule Update and Destruction of Records.pdf
2. Attachment A - Resolution CC 2025-58.pdf
3. Attachment B - Resolution CC 2025-59.pdf
Staff Recommendation:
Adopt Joint
Resolution CC 2025-58
rescinding Resolution CC 2024-14 and adopting a Records Retention Schedule; and Adopt
Resolution CC 2025-59
authorizing the destruction of certain City records.
CC 8. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for July 15, 2025
1. Intent to Authorize Annexation 38 for CFD 2007-01.pdf
2. Attachment A - Resolution CC 2025-42.pdf
3. Attachment B - Resolution CC 2025-43.pdf
Staff Recommendation:
Adopt City
Resolution CC 2025-42
, declaring intention to authorize the annexation of territory (1207 West Badillo Street, Covina//Annexation 38) to Community Facilities District No. 2007-1 (Public Services); and Adopt City
Resolution CC 2025-43
, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 9. Royal Oak Middle School Greening and Forestry Plan Update and Resolution CC 2025-41; Finding the Royal Oak Middle School Greening and Forestry Plan Exempt from CEQA
1. 2025 0603 ROMS Planning Activities CEQA Exemption Finding and Progress Package.pdf
2. Attachment A - Resolution CC 2025-41.pdf
3. Attachment B - COUSD CEQA Exemption Resolution.pdf
4. Attachment C - State Clearinghouse Filing No. SCH2025050768.pdf
5. Attachment D - Updated Conceptual Rendering (Overhead View).pdf Staff Recommendation:
Adopt
Resolution CC 2025-41
.
CC 10. Professional Services Agreement with Robert Half for Temporary Staffing
1. 2025 0603 Robert Half Contract .pdf
2. Attachment A - PSA .pdf
Staff Recommendation:
Approve Professional Services Agreement with Robert Half.
CC 11. Establishment of Fiscal Year 2025-2026 Article XIIIB Appropriation Limit for the City of Covina
1. Establishment of Fiscal Year 2025-2026 Article XIIB Appropriation Limit.pdf
2. Attachment A - Resolution CC 2025-51.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-51
establishing the Fiscal Year 2025-2026 Article XIIIB Appropriation Limit for the City of Covina.
CC 12. Adopt Resolution CC 2025-53 Declaring the Intent to Levy and Collect Assessments on Vehicle Parking District No. 1 for Fiscal Year 2026 and Set Public Hearing for Protests in Relation Thereto
1. Resolution Declaring the Intent to Levy and Collect Assessments on Parking District for FY 2026 and Set Public Hearing.pdf
2. Attachment A - Engineers Report - Parking District No. 1.pdf
3. Attachment B - Resolution CC 2025-53.pdf
Staff Recommendation:
City Council to receive and file the Engineer’s Report; and Adopt
Resolution CC 2025-53
declaring the City’s intention to levy and collect assessments on Vehicle Parking District No. 1 for Fiscal Year 2026 and setting the Public Hearing date for July 1, 2025 for hearing protests in relation thereto.
CC 13. Resolution CC 2025-49 Accepting the Public Improvements Associated with Tract No. 82874 “Covina Bowl”
1. Resolution CC 25-XX Accepting the Public Improvements Associated with Tract No. 82874 “Covina Bowl”.pdf
2. Attachment A - Resolution CC 2025-49.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-49
accepting the public improvements associated with Tract No. 82874 “Covina Bowl”.
CC 14. Resolution CC 2025-50 Accepting the Public Improvements Associated with Tract No. 83178 “Vita Pakt”
1. Resolution CC 25-XX Accepting the Public Improvements Associated with Tract No. 83178 “Vita Pakt”.pdf
2. Attachment A - Resolution CC 2025-50.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-50
accepting the public improvements associated with Tract No. 83178 “Vita Pakt”.
CC 15. Resolution CC 2025-52 Accepting the Public Improvements Associated with Tract No. 83343 “Century Communities”
1. Resolution CC 25-XX Accepting the Public Improvements Associated with Tract No. 83343 “Century Communities”.pdf
2. Attachment A - Resolution CC 2025-52.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-52
accepting the public improvements associated with Tract No. 83343 “Century Communities”.
CC 16. Memorandum(s) of Understanding with Covina Valley Unified, Charter Oak Unified and Azusa Unified School Districts Regarding School Resource Officers
1. School Resource Officers.pdf
2. Attachment A - SRO MOU Charter Oak 25-26.pdf
3. Attachment B - SRO MOU Covina unified 25-26.pdf
4. Attachment C - SRO MOU Azusa unified 25-26.pdf
Staff Recommendation:
Approve the three Memorandum of Understanding (MOU) to assign School Resource Officers (SRO) within Covina Valley Unified, Charter Oak Unified and Azusa Unified School Districts and authorize the City Manager or his designee to execute the MOUs.
CC 17. Ordering the Engineer’s Report and Approving the Engineer’s Report and Declaring the Intent to Levy and Collect Assessments for Covina’s Lighting District No. 1978-79 for Fiscal Year 2026 and Set Public Hearing for Protests in Relation Thereto
1. Resolutions Declaring the Intent to Levy and Collect Assessments on Lighting District for FY 2026 and Set Public Hearing.pdf
2. Attachment A - Engineers Report Lighting District.pdf
3. Attachment B - Resolution CC 2025-56.pdf
4. Attachment C - Resolution CC 2025-57.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-56
ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Lighting District No. 1978-79 for Fiscal Year 2026; and Adopt
Resolution CC 2025-57
approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2026 and setting the Public Hearing date for July 1, 2025 for hearing protests in relation thereto.
CC 18. Traffic Signal and Street Light Maintenance Services – Proposed Professional Services Agreement with Bear Electrical Solutions, LLC
1. Traffic Signal and Street Light Maintenance Services – Proposed PSA with Bear Electrical Solutions, LLC.pdf
2. Attachment A - PROFESSIONAL SERVICES AGREEMENT Bear Electrical Solutions, LLC.pdf
3. Attachment B - PROPOSAL BEAR ELECTRICAL SOLUTIONS, LLC.pdf Staff Recommendation:
Authorize the City Manager to execute the attached Professional Services Agreement (PSA) with Bear Electrical Solutions, LLC for Traffic Signal and Street Light Maintenance Services for a three-year period between July 1, 2025 and June 30, 2028 for an amount not-to-exceed $495,906.
CC 19. Approval of Second Amendment to Agreement between the City of Covina and BOSS Janitorial Services, Inc for City-Wide Janitorial Maintenance Services
1. Approval of Second Amendement to Agreeement between the City of Covina and Boss Janitorial Services, Inc.pdf
2. Attachment A - Second Amendment - Boss Janitorial Maintenance Services, Inc.pdf Staff Recommendation:
Authorize the City Manager to execute the Second Amendment to the Professional Services Agreement with Boss Janitorial Services, Inc extending the contract two additional fiscal years from July 1, 2025, through June 30, 2027.
CC 20. Ordering the Engineer’s Report, Approving the Engineer’s Report, and Declaring the Intent to Levy and Collect Assessments on Covina Landscaping District No. 1 for Fiscal Year 2026 and Set Public Hearing for Protests in Relation Thereto
1. Resolutions Declaring the Intent to Levy and Collect Assessments on Landscape District for FY 2026 and Set Public Hearing.pdf
2. Attachment A - Engineers Report - Landscape District No. 1.pdf
3. Attachment B - Resolution CC 2025-54.pdf
4. Attachment C - Resolution CC 2025-55.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-54
ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Landscaping District No. 1 for Fiscal Year 2026; and Adopt
Resolution CC 2025-55
approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Landscaping District No. 1 for Fiscal Year 2026 and setting the Public Hearing date for July 1, 2025 for hearing protests in relation thereto.
CC 21. Covina Park Aquatic Center Pool Filter Replacement – Final Acceptance and Filing Notice of Completion
1. Covina Park Pool Filter Replacement - Notice of Completion.pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
Accept the work performed by Waterline Technologies, Inc; and Authorize the City Clerk to file a Notice of Completion for Covina Park Aquatic Center Pool Filter Replacement.
CC 22. Fuel Station Painting and Building Painting at the Public Works Yard – Final Acceptance and Filing Notice of Completion
1. PW Yard Painting Project - Notice of Completion.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Sky JTC Corporation (dba Sky Painting); and Authorize the City Clerk to file a Notice of Completion for the Fuel Station Painting and Building Painting at the Public Works Yard.
CC 23. Review of City Council Policies/Protocols
1. Council Policies.pdf
2. Attachment A - Procedural Guidelines Edits.pdf
3. Attachment B - City Council and Elected Officials Code of Conduct Edits.pdf
4. Attachment C - Boards and Commissions Policies Edits.pdf
5. Attachment D - Fraud Prevention and Detection Policy Edits.pdf
6. Attachment E - Resolution CC 2025-60.pdf
7. Attachment F - Resolution CC 2025-61.pdf
Staff Recommendation:
That the City Council approve the recommendations made by the Ad-Hoc Committee to update various policy and procedure guidelines.
CC 24. Approval of Professional Services Agreement with ClientFirst Technology Consulting for Technology Master Planning, Land Management Software Assessment, and Utility Billing Software Selection Services
1. ClientFirst Technology Agreement 2025.pdf
2. Attachment A - ClientFirst Technology PSA 2025.pdf
Staff Recommendation:
Authorize the City Manager to execute the attached Professional Services Agreement with ClientFirst Technology Consulting Group, LLC, for a one-year period from June 3, 2025, to June 2, 2026, in an amount not to exceed $178,380.
CC 25. Establishment of Post-Employment Health Savings Plan (PEHP) through Nationwide Retirement Solutions for Police Management Group (PMG) Effective June 3, 2025; and Side Letter Agreement between the City/PMG
1. Retiree Plan.pdf
2. Attachment A - Resolution CC 2025-63.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-63
, to establish a Post-Employment Health Savings Plan (PEHP) through Nationwide Retirement Solutions for the Police Management Group (PMG) as set forth in City/PMG Memorandum of Understanding (MOU) dated July 1, 2024 – June 30, 2028.; and Authorizing the City Manager to execute a Side Letter Agreement between the City of Covina and the Police Management Group (PMG), revising Article 14.4.D.
PUBLIC HEARINGS
PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 37), and to Call and Hold a Special Election (270 West Dexter Street, Covina)
1. Public Hearing for CFD Annexation 37.pdf
2. Attachment A - CFD Annexation No 37 Map.pdf
3. Attachment B - Resolution CC 2025-46.pdf
4. Attachment C - Resolution CC 2025-47.pdf
5. Attachment D - Resolution CC 2025-48.pdf
Staff Recommendation:
City Council to open the public hearing and consider public testimony and close the public hearing; and Adopt
Resolution CC 2025-46
, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 37) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and Adopt
Resolution CC 2025-47
, calling a special election and submitting to the voters of Annexation No. 37 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 37 to finance public services, and the establishment of an appropriations limit; and Adopt
Resolution CC 2025-48
making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 37.
PH 2. Introduction of Ordinance 25-03
1. Zone Change 25-2, Rezoning and General Plan Alignment Project.pdf
2. Attachment A - Planning Commission Resolution No. 2025-003 PC.pdf
3. Attachment C - Frequently Asked Questions (FAQ) on Rezoning.pdf
4. Attachment B - Ordinance 25-03.pdf
Staff Recommendation:
Waive full reading and introduce
Ordinance 25-03
entitled, “An Ordinance of the City Council of the City Of Covina, California, approving Zone Change (ZCH) 25-2 and amending the City's official Zoning Map for 340 parcels from the existing RD Residential Zone (Multifamily, RD 1250 and RD 1500) to High Density Residential (HDR) Zone and the list of Assessors’ Parcel Numbers are attached hereto as Exhibit A, and making a finding of Exemption Pursuant to CEQA Guidelines Section 15061(b)(3)”.
PH 3. Ordering the Annexation of Territory to Covina Landscape Maintenance District No. 1, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2025/2026
1. PH - Annexation of Territory to Covina Landscape Maintenance District No. 1.pdf
2. Attachment A - Resolution CC 2025-44.pdf
3. Attachment B - Zone 19 Engineers Report.pdf
Staff Recommendation:
Conduct a public hearing and consider all testimony that may be forthcoming; and Adopt
Resolution CC 2025-44
Ordering the Annexation of Territory to Covina Landscape Maintenance District No. 1, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2025/2026.
PH 4. Adopt Resolution Ordering the Annexation of Territory to Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within Such Territory for FY 2025/2026
1. PH - Annexation of Territory to Covina Lighting District No. 1978-79.pdf
2. Attachment A - Resolution CC 2025-45.pdf
3. Attachment B - Annex 83 Engineers Report.pdf
Staff Recommendation:
Conduct a public hearing and consider all testimony that may be forthcoming; and Adopt
Resolution CC 2025-45
Ordering the Annexation of Territory to Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2025/2026.
NEW BUSINESS
NB 1. Introduction of Ordinance 25-05 Amending Chapter 2.54 (Public Projects) of Title 2 (Administration and Personnel)
1. First Reading of Ordinance No. 2025-XX Amending Chapter 2.54 Public Projects - AB 2192.pdf
2. Attachment A - Ordinance 25-02.pdf
Staff Recommendation:
Waive full reading and introduce
Ordinance 25-02
, entitled “Amending Chapter 2.54 (Public Projects) of Title 2 (Administration and Personnel) of the Covina Municipal Code, Revising Procedures and Requirements for Bidding of Public Works Projects, and Finding this Ordinance to be Exempt Under the California Environmental Quality Act (CEQA)”.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, June 17, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.