Regular City Council Joint Meeting - July 15, 2025
JOINT MEETING—CLOSED SESSION 6:30 PM
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.
INVOCATION
Given by Covina Police Chaplain Ron Butler.
APPROVAL OF AGENDA
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Payment of Demands
1. Payments of Demands June 13, 2025 - June 26, 2025.pdf
2. City Jun 13, 2025 -Jun 26, 2025.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $2,818,516.51.
CC 2. Covina Recreation Village Project – Project No. P2202 – Replacement of State of California Budget Act of 2021 (SB 129) Library Grant Funds with Measure CC Funds in the Amount of $251,952.93 for Use Towards Demolition of Existing Easterly Building
1. CRV - Replacement of Funding for Demo of Existing Easterly Building.pdf
2. Attachment A - Resolution CC 2025-84.pdf
Staff Recommendation:
Approve
Resolution CC 2025-84
amending the Fiscal Year 2024/25 Capital Improvement Program Budget, appropriating Measure CC Fund – Fund Balance in the amount of $251,952.93 in lieu of State of California Budget Act of 2021 (SB 129) Library Grant Funds for use towards the Demolition of Existing Easterly Building.
CC 3. Resolution Approving Submission of an Application to the Land Water Conservation Fund Grant Program to Facilitate the Covina Recreation Village Pedestrian Bridge/Access Facility Project
1. 2025 0715 Approval to Apply for the LWCF Grant Program.pdf
2. Attachment A - Resolution CC 2025-80.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-80
.
CC 4. Second Amendment to Professional Services Agreement with CIR, Inc.
1. 2025 0715 Second Amendment to CIR PSA.pdf
2. Attachment A - Second Amendment to Agreement.pdf
Staff Recommendation:
Approve Second Amendment to Professional Services Agreement with CIR, Inc.
CC 5. Trash Enclosure Project – Covina Police Department – Project No. P2604 – Award of Contract to FS Contractors, Inc. in the Amount of $113,000
1. Trash Enclosure Project - Covina Police Department - Project No. P2604 - Award.pdf
2. Attachment A - Bid Proposal - FS Contractors, Inc.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Trash Enclosure Project - Covina PD.pdf
4. Attachment C - PSA - CEJ Engineers.pdf
Staff Recommendation:
Approve plans and specifications for the Trash Enclosure Project – Covina Police Department – Project No. P2604; Award a contract for the Trash Enclosure Project – Covina Police Department – Project No. P2604 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $113,000 and authorize the City Manager to execute the contract; Authorize a project contingency amount of $2,000 to cover the cost of unforeseen construction expenses; and Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc for Construction Management & Inspection Services for an amount not-to-exceed $35,000 and authorize the City Manager to execute the agreement.
CC 6. Certification of 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System
1. Sewer System Management Plan - Certification.pdf
2. Attachment A - 2025 SSMP Update - Covina_V3 (with appendices) - Final.pdf
3. Attachment B - Resolution CC 2025-90.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-90
Certifying and Approving the Sewer System Management Plan.
Accept and certify the 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System and direct City staff to upload and certify the SSMP within the California Integrated Water Quality System Portal.
CC 7. Professional Services Agreement with MasterCorp Services LLC for Janitorial Services
1. Janitorial Service 2025 .pdf
2. Attachment A - MasterCorp Service Agreement.pdf
Staff Recommendation:
Authorize the City Manager or his designee to sign an agreement with MasterCorp Services LLC to provide janitorial services for the Covina Police Department.
CC 8. Increase 2024-25 Budgeted Appropriations for Public Liability Fund
1. Request for Transfer of Funds into FY 2024-25 Public Liability Fund Balance.pdf
2. Attachment A - Resolution CC 2025-89.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-89
, Amending the 2024-25 Operating Budget Appropriating $715,000 from the Public Liabilities Fund (7370) Fund Balance for Legal Services, Liability Claims and Other Related Expenses
CC 9. City-Wide Alleyway Resurfacing Project – Project No. P2605 – Award of Contract to G.M. Sager Construction Co., Inc. in the Amount of $82,945
1. City-Wide Alleyway Resurfacing Project - Project No. P2605 - Award.pdf
2. Attachment A - Bid Proposal - GM Sager Construction Co, Inc.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Citywide Alleyway Repair Project.pdf Staff Recommendation:
Approve plans and specifications for the City-Wide Alleyway Resurfacing Project – Project No. P2605; Award a contract for the City-Wide Alleyway Resurfacing Project – Project No. P2605 to G.M. Sager Construction Co, Inc. as the lowest responsive and responsible bidder in the amount of $82,945 and authorize the City Manager to execute the contract; and Authorize a contingency amount of $8,294.50 (approximately 10%) to cover any unforeseen construction expenses.
CC 10. Professional Services Agreement (PSA) with EC + Associates Engineering, Inc. for Design Engineering Services Related to the Cypress Water Main Replacement Project
1. Cypress Street Water Main Replacement Project - Design - EC and Associates, Inc.pdf
2. Attachment A - Proposal - EC and Associates Engineering, Inc.pdf
3. Attachment B - Professional Services Agreement - EC and Associates Engineering, Inc.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement (PSA) between the City of Covina and EC + Associates Engineering, Inc. in an amount not-to-exceed $75,000 for Design Engineering Services Related to the Cypress Water Main Replacement Project; and Authorize a $10,000 contingency balance for use towards design engineering services, if needed.
CC 11. San Bernardino Road Resurfacing Project – Project No. P2602 – Award of Contract to Gentry Brothers, Inc. in the Amount of $956,835.40
1. San Bernardino Road Resurfacing Project - Project No. P2602 - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - Bid Proposal - Gentry Brothers, Inc.pdf
4. Attachment C - PSA - CEJ Engineers.pdf
5. Attachment D - Resolution CC 2025-85.pdf
Staff Recommendation:
Approve plans and specifications for the San Bernardino Road Resurfacing Project – Project No. P2602; Award a contract for the San Bernardino Road Resurfacing Project – Project No. P2602 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $956,835.40 and authorize the City Manager to execute the contract; Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $140,000 and authorize the City Manager to execute the agreement; Authorize a contingency amount of $103,164.60 (approximately 10% of contract amount) for any unforeseen construction expenses; and Adopt
Resolution CC 2025-85
amending the Fiscal Year 2025-2026 Capital Improvement Program to add the “Frontage Median Bioswale Installation Project – Project No. P2606” and appropriate $50,000 in Measure W – Municipal Funds to be used for Bioswale and Drought Tolerant Landscape Construction.
CC 12. Request for Approval of an Additional Full-Time Information Technology Technician Position
1. IT Tech .pdf
Staff Recommendation:
That the City Council adopt
Resolution CC 2025-
91 to Approve an Additional Full-Time Information Technology Technician Position .
CC 13. Temporary Community Support Program
1. Community Support Program.pdf
2. Attachment A - Webpage.pdf
Staff Recommendation:
That the City Council authorize the City Manager to enter into temporary partnerships with the listed non-profit organizations to provide free/low-cost supportive services to Covina-based families and individuals impacted by federal immigration enforcement activities.
PUBLIC HEARINGS
PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 38), and to Call and Hold a Special Election (1207 West Badillo Street, Covina)
1. Public Hearing for CFD Annexation 38 - 1207 West Badillo Street.pdf
2. Attachment A - CFD Annexation 38 Map.pdf
3. Attachment B - Resolution CC 2025-81.pdf
4. Attachment C - Resolution CC 2025-82.pdf
5. Attachment D - Resolution CC 2025-83.pdf
Staff Recommendation:
City Council to open the public hearing and consider public testimony and close the public hearing; and Adopt
Resolution CC 2025-81
, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 38) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and Adopt
Resolution CC 2025-82
, calling a special election and submitting to the voters of Annexation No. 38 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 38 to finance public services, and the establishment of an appropriations limit; and Adopt
Resolution CC 2025-83
making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 38.
PH 2. Proposal for a 3,443 square-foot Cannabis Retail Establishment
1. 25 0715 Conditional Use Permit 25-003 and Site Plan Review 25-032 and Development Agreement 25-001.pdf
2. Attachment A - 25 06 24 PC Staff Report.pdf
3. Attachment B - Ordinance 25-07.pdf
4. Attachment C - Resolution CC 2025-87.pdf
Staff Recommendation:
City Council consideration of the following:
City Council Adoption of
Resolution CC 2025-87
, conditionally approving Conditional Use Permit (CUP) 25-003, Site Plan Review (SPR) 25-032, Development Agreement and determination of exemption from CEQA: a request to approve a Cannabis Retail establishment (“Rilano”), expand an existing 2,137 square-feet commercial retail space an additional 1,306 square feet, totaling 3,443 square feet of cannabis retail space, and associated tenant improvements, within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 E Rowland St, Covina, CA, 91723 (APN: 8451-001-019) and making a finding of exemption under CEQA; and.
Waive full reading, read by title only, and introduce
Ordinance 25-07
entitled, “An Ordinance of the City of Covina approving a development agreement between Rilano Covina Inc, and the City of Covina, related to the approval of a 3,443 square foot cannabis retail establishment within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 East Rowland Street, (APN: 8451-001-019) and making a finding of exemption under CEQA”.
PH 3. Proposal for a 3,956 square-foot Cannabis Retail Establishment
1. 25 0715 Conditional Use Permit 25-004 and Site Plan Review 25-039 and Development Agreement 25-002.pdf
2. Attachment A - 25 06 24 PC Staff Report (2).pdf
3. Attachment B - Ordinance 25-08.pdf
4. Attachment C - Resolution CC 2025-88.pdf
Staff Recommendation:
City Council consideration of the following:
City Council Adoption of
Resolution CC 2025-88
, approving Conditional Use Permit (CUP) 25-004 and Site Plan Review (SPR) 25-039, and determination of exemption from CEQA, to approve a cannabis retail establishment (“Zen Garden ”), in a 3,956 square-foot commercial tenant space and associated interior tenant improvements, within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) Zone, located at 125 S Citrus Ave, Covina, CA, 91723 (APN: 8444-001-018), and making a finding of exemption under CEQA; and Waive full reading, read by title only, and introduce
Ordinance 25-08
entitled, “An Ordinance of the City of Covina approving a development agreement between Zen GW Cali Partners LLC, and the City of Covina, related to approval of a 3,956 square foot cannabis retail establishment within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) zone located at 125 South Citrus Avenue (APN 8444-001-018) and making a finding of exemption under CEQA”.
PH 4. Proposal for a 4,600 square-foot Cannabis Microbusiness Retail Establishment
1. 25 0715 Conditional Use Permit 25-001 and Site Plan Review 25-026 and Development Agreement 25-003.pdf
2. Attachment A - 25 0624 PC Staff Report.pdf
3. Attachment B - Ordinance 25-06.pdf
4. Attachment C - Resolution CC 2025-86.pdf
Staff Recommendation:
City Council consideration of the following:
City Council Adoption of
Resolution CC 2025-86
, conditionally approving: Conditional Use Permit (CUP) 25-001 and Site Plan Review (SPR) 25-026, and making a determination of exemption from CEQA, to approve a cannabis microbusiness retail establishment (“STIIIZY”), in conjunction with a manufacturing and distribution use, on a 4,600 square-foot commercial tenant space and associated interior tenant improvements, within the PCD (Planned Community Development) / M-1 (Light Manufacturing) zone, located at 754 E Arrow Hwy, Covina, Ca, 91722 (APN: 8405-003-032), and making a finding of exemption under CEQA; and Waive full reading, read by title only, and introduce
Ordinance 25-06
entitled, “An Ordinance of the City of Covina approving a Development Agreement between STIIIZY Covina Inc, and the City of Covina, related to the approval of a 4,600 square foot cannabis microbusiness retail establishment within the PCD (Planned Community Development) / M-1 (Light Manufacturing) Zone, located at 754 East Arrow Highway (APN: 8405-003-032); and making a finding of exemption under CEQA.”
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, August 5, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.