Agenda packet — Covina City Council, September 2, 2025 (part 1 of 5)

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, September 2, 2025, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.

CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of Subdivision (d) of Section 54956.9)
Covina Responsible and Compliant Retail, LLC v. City of Covina, et al.

RECESS
JOINT MEETING—OPEN SESSION 7:30 PM

RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember King.

INVOCATION
Given by Covina Police Chaplain Steve Martinez.

APPROVAL OF AGENDA

PRESENTATIONS
A. SGVCOG President's Introduction
B. Chiari Malformation Awareness Month
C. Introduction of the Immigration Resource Center

CLOSED SESSION REPORT

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

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COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Minutes 7
Staff Recommendation:

Approve the Minutes of the July 15, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 2. Payment of Demands 19
Staff Recommendation:

Approve Payment of Demands in the amount of $7,345,237.23.

CC 3. City of Covina Investment Report for Month Ended July 31, 2025 33 Staff Recommendation:

Receive and File.

CC 4. Pilot Solar Street Light Program Project – Project No. P2514 – Final Acceptance and Filing Notice of Completion
49 Staff Recommendation:

1. Accept the work performed by Green Giant Landscape, Inc.; and Authorize the City Clerk to file a Notice of Completion for the CityWide Solar Street Light Pilot Program Project – Project No. P2514.2.

CC 5. Written Report for Urgency Ordinance 25-04 Pursuant to Government Code Section 65858 (d)
53 Staff Recommendation:

Receive and file the written report describing the measures taken to alleviate the conditions that led to the adoption of the urgency ordinance.

CC 6. Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road
57 Staff Recommendation:

Approve Recommendation from the Traffic and Mobility Advisory Commission for the installation of speed hump on North Larkin Drive between Badillo Street and San Bernardino Road; and

1. Award a Minor Construction and Maintenance Agreement to FS Contractors, Inc. as the lowest responsive, responsible bidder in an amount not-to-exceed $22,950 and authorize the City Manager, or his designee, to execute the Agreement.

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CC 7. HAWK Traffic Beacon Installation Project – Project No. T2601 – Award of Contract to PTM General Engineering Services, Inc. for an Amount of $298,998
83 Staff Recommendation:

Approve plans and specifications for the HAWK Traffic Beacon Installation Project – Project No. T2601;

1. Award a contract for the HAWK Traffic Beacon Installation Project – Project No. T2601 to PTM General Engineering Services, Inc. as the lowest responsive and responsible bidder in an amount of $298,998 and authorize the City Manager to execute the contract;

2. Authorize a project contingency amount of $30,000 (approximately 10% of contract) for any unforeseen construction expenses;

3. Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep Construction Services, Inc. for Inspection Services in the amount of $50,400 and authorize the City Manager to execute the PSA; and

4. Approve Resolution CC 2025-102 appropriating $150,000 from available Proposition C Fund – Fund Balance for use towards the project.

5. CC 8. Civic Center Properties Boundary Survey and Master Plan – Project No.

F2602 – Award of Contract for Civil Engineering Services to Elie Farah, Inc. for an Amount of $38,900
151
Staff Recommendation:

Award a Professional Services Agreement (PSA) for the Covina City Hall Feasibility Study Master Plan Project for Civil Engineering Services to Elie Farah, Inc. as the responsive and responsible bidder in the amount of $38,900 and authorize the City Manager to execute the PSA; and

1. Establish a 10% contingency allowance of $3,890 for additional services, if needed.

2. CC 9. Resolution Accepting Metro TOC TAP Award and Authorizing the City Manager to Execute Required Documents for the Covina Town Center Pedestrian Bridge Feasibility and Community Engagement Program 171
Staff Recommendation:

Adopt Resolution CC 2025-103 Amending the FY26 Capital Improvement Program Budget to accept $150,000 in reimbursable fund and authorizing the City Manager to execute any/all documentation required by LA Metro for the grant funded program.

CC 10. Fourth Avenue Water Main Replacement Project – Project No. W2601 – Award of Contract to Stephen Doreck Equipment Rentals, Inc. in the amount of $624,440
217
Staff Recommendation:

Approve plans and specifications for the Fourth Avenue Water Main Replacement Project – Project No. W2601;

1. 2. Award a Contract for the Fourth Avenue Water Main Replacement

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Project – Project No. W2601 to Stephen Doreck Equipment Rentals, Inc as the lowest responsive and responsible bidder in the amount of $624,440 and authorize the City Manager to execute the contract; Authorize a project contingency amount of $150,000 (approximately 26%) for any unforeseen construction expenses; and

3. Award a Professional Services Agreement to Siterep Construction Services, Inc. for a not-to-exceed amount of $63,000 in order to conduct construction inspection services and authorize the City Manager to execute the contract.

4. CC 11. Amendment to Professional Services Agreement between the City of Covina and Norman A. Traub & Associates, LLC for Investigations 287
Staff Recommendation:

Approve Amendment No. 3 to the agreement between Norman A. Traub & Associates, LLC and the City of Covina for investigations and authorize the City Manager to execute the amendment.

CC 12. Confirm and Approve City Council’s Appointment to the Parks & Recreation Commission
293
Staff Recommendation:

Approve the City Council’s appointment to Parks & Recreation Commission.

CC 13. Purchase Order Authorization – Purchase of Trash Receptacles for City Parks – FY 2025/2026
295
Staff Recommendation:

Authorize the City Manager or his designee to approve a Purchase Order in the amount of $34,927.96 with Highland Products Group, LLC dba The Park Catalog to purchase new trash receptacles for City parks.

CC 14. City-Wide Alleyway Resurfacing Project – Project No. P2605 – Final Acceptance and Filing Notice of Completion
303
Staff Recommendation:

1. Accept the work performed by G.M. Sager Construction Co., Inc.; and Authorize the City Clerk to file a Notice of Completion for the CityWide Alleyway Resurfacing Project – Project No. P2605.2.

PUBLIC HEARINGS
PH 1. City-Initiated Zone Change (ZCH) 25-001 to Change the Official Zone Map of the City of Covina for the Property Located at 1261 N. Azusa Avenue – APN: 8409-019-030
307
Staff Recommendation:

Waive full reading and introduce Ordinance 25-09 entitled, “An Ordinance of the City Council of the City of Covina, California, approving a zone change (ZCH) 25-001, to change the zoning classification for a duel-zoned parcel from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway), consistent with the General Plan and Land Use Designation of General Commercial, and making a determination of exception under CEQA, for the property located at 1261 N. Azusa Avenue – APN: 8409-019-030.” PH 2. Introduction of Ordinance 25-10 327

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Staff Recommendation:

Waive full reading and introduce Ordinance 25-10 entitled, “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment (ZCA) 25-2 amending Chapter 17.04 Definitions and Chapter 17.54 M-1 Light Manufacturing Zone of Title 17 (Zoning) of the Covina Municipal Code, to add a Definition of Battery Energy Storage System Facility and as a Conditionally Permitted Use in M-1 Zone, Repealing Ordinance 25-04 a Moratorium on Battery Energy Storage System Facility, and Making a Determination of Exemption from the California Environmental Quality Act (CEQA)”.

PH 3. Adoption of Urgency Ordinance 25-11 335
Staff Recommendation:

Request the City Council adopt Ordinance 25-11, entitled “An Urgency Ordinance of the City Council of the City of Covina, California, establishing a Moratorium on the Use of Residential Property for Short Term Rental and Home Experience Sharing, Declaring the Urgency Thereof, and Making a Determination of Exemption Under the California Environmental Quality Act” for a period of 45 days, expiring October 17, 2025.

CONTINUED BUSINESS
CB 1. Pilot Overnight Parking Program at Sunkist Park/Covina Senior Center 371 Staff Recommendation:

That the City Council authorize a pilot, overnight parking program for up to fifteen (15) vehicles between the hours of 8:00 p.m. and 7:30 a.m. at the Sunkist Park/Covina Senior Center Parking Lot.

CB 2. Proposed Legislation Relating to Immigration Enforcement 601 Staff Recommendation:

That the City Council receive/file this report and provide further direction, as needed.

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 16, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

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1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT

AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING

AUTHORITY JOINT MEETING

MINUTES
July 15, 2025, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Councilmember John C. King
Mayor Pro Tem/Vice-Chair Hector Delgado
Mayor/Chair Victor Linares
Staff Present: City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Kevin Ennis
Police Chief Ric Walczak
Community Development Director/Deputy City Manager Brian Lee Parks & Recreation/Library Services Director Lisa Evans Public Works Director Rafael M. Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Finance Director Theresa Franke
_____________________________________________________________________

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2 JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Mayor Linares called the Council/Agency/Authority meeting to order at 7:33 p.m. with all Councilmembers present except Councilmember King, who arrived at 7:34 p.m.

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.

INVOCATION
Was not held.

APPROVAL OF AGENDA
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Approve the agenda as presented.

Approved (4 to 0); King Absent

PUBLIC COMMENTS
Rudy Alderte requested that the City Council provide more information on the status of the former Vanllee Hotel & Suites (Vanllee) property, located at 1211 E. Garvey St., and expressed concerns with crimes in the neighborhood next to the property.

George (No last name) inquired as to which building was being proposed to be demolished in Consent Calendar item CC 2. George also commented on Consent Calendar item CC 13, wanting to clarify the definition of “temporary” and requested that the City and Police Department take further action regarding the recent immigration enforcement practices by federal agents.

Richard Pardo stated his concerns with the crossing signals on located on San Bernardino Rd. and Valencia Pl. and Fourth Ave. and the new traffic signal being placed on Badillo St. and the potential traffic bottleneck it can create. He also requested that the City progress with additional crosswalks on Armel Dr. intersecting Puente Ave. and Badillo St.

Chuck Bentson expressed his concerns with the recent sale of the Vanllee property.

Neil Polzin commented on Consent Calendar item CC 13 concerning its placement on the agenda and the proposed partnering organization. He also commented on Consent Calendar item CC 8 and requested that the City Council allocate the money for the proposed increase to the liability fund to community programs for the recent immigration enforcement. Lastly, he requested that the City include sensory zones to City Council meetings and other City events.

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3 Mike Aguilar commented on Consent Calendar items: CC 9, requesting the funding used for the proposed alleyway repaving be reallocated to parking enforcement, CC 5, requesting the funding used for the proposed trash enclosure be reallocated for additional Police Department staff and to keep the current available parking, and CC 13, expressing his opposition to the item.

Gilberto Lopez commented on the need for the Police Department to increase enforcement on vehicles used by federal agents that are not in compliance with current traffic laws.

Susan Zermeno thanked the City for the efforts made with Consent Calendar item CC 13 and the updates being made to the City website but requested temporary assistance and additional action be taken for citizens concerned with the recent immigration enforcement by federal agents along with increased dialogue.

Barbara Baker stated her support for the enforcement of laws against those who break them and asked the City Council to provide information regarding the Vanllee property as available while being proactive on the matter. She also shared a personal experience with the Vanllee property and the buses seen on site.

Camila Rosero expressed her appreciation for Consent Calendar item CC 13 and also requested that the City Council take further action mirroring the City of Pasadena in supporting Senate Bill SB 805.

Dr. Tammy Johnson noted her concerns with City Council responses to public comments, acknowledged the dialogue provided by the Police Department after the July 1, 2025, City Council meeting and recommended that the City create additional events for dialogue to inform residents of what legal actions can be done regarding the recent immigration enforcement. Dr. Johnson also requested that a plan be made to address child safety while attending school.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen stated his opposition for apartments to be located at the Vanllee property, mentioned the State's efforts to increase affordable housing units, and ensured the community that information will be provided. He also expressed his support for Consent Calendar item CC 13 and the practical solutions it provides while clarifying requirements needed to receive assistance.

Councilmember King also stated his opposition for apartments to be located at the Vanllee property and the need for an investigation into comments made regarding work being completed at the site without permits.

Councilmember Cortez echoed the concerns raised regarding the Vanllee property. She also requested that the Transportation & Mobility Advisory Commission begin reviewing the concerns raised during Public Comments for crossing guards and crosswalks. Councilmember Cortez then requested to adjourn in memory of Paul Avila, founder of the nonprofit Pauly's Project.

Mayor Pro Tem Delgado also echoed comments against the Vanllee property being converted to apartments and noted it is not currently zoned for apartments. He also thanked those who spoke during public comments, commented on the need to abide by laws by everyone, and expressed his frustration with the current practices by federal agents regarding immigration enforcement.

Mayor Linares thanked those who spoke during public comments for bringing additional questions and suggestions, such as additional dialogue on citizen rights with the Covina Police Department, regarding Consent Calendar item CC 13 and assured the community that the City will work as quick as it can on the matter. He also thanked the City Administration for their efforts to place the item on the agenda with short notice. Lastly, Mayor Linares thanked the Parks & Recreation

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4 Department, Police Department, and Covina Rotary Club for their hard work on the recent Fourth of July event.

CITY MANAGER COMMENTS
City Manager Marcarello provided further information to the City Council of the recent sale of the Vanllee Hotel & Suites and informed the public that any information the City receives will be provided to members of the community.

CONSENT CALENDAR
CC 1. Payment of Demands
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Approve Payment of Demands in the amount of $2,818,516.51.

Approved (5 to 0)
CC 2. Covina Recreation Village Project – Project No. P2202 – Replacement of State of California Budget Act of 2021 (SB 129) Library Grant Funds with Measure CC Funds in the Amount of $251,952.93 for Use Towards Demolition of Existing Easterly Building
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Approve Resolution CC 2025-84 amending the Fiscal Year 2024/25 Capital Improvement Program Budget, appropriating Measure CC Fund – Fund Balance in the amount of $251,952.93 in lieu of State of California Budget Act of 2021 (SB 129) Library Grant Funds for use towards the Demolition of Existing Easterly Building.

Approved (5 to 0)
CC 3. Resolution Approving Submission of an Application to the Land Water Conservation Fund Grant Program to Facilitate the Covina Recreation Village Pedestrian Bridge/Access Facility Project
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Adopt Resolution CC 2025-80.

Approved (5 to 0)
CC 4. Second Amendment to Professional Services Agreement with CIR, Inc.

Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Approve Second Amendment to Professional Services Agreement with CIR, Inc.

Approved (5 to 0)

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5 CC 5. Trash Enclosure Project – Covina Police Department – Project No. P2604 – Award of Contract to FS Contractors, Inc. in the Amount of $113,000 Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen

1. Approve plans and specifications for the Trash Enclosure Project – Covina Police Department – Project No. P2604;

2. Award a contract for the Trash Enclosure Project – Covina Police Department – Project No. P2604 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $113,000 and authorize the City Manager to execute the contract;

3. Authorize a project contingency amount of $2,000 to cover the cost of unforeseen construction expenses; and

4. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc for Construction Management & Inspection Services for an amount not-toexceed $35,000 and authorize the City Manager to execute the agreement.

Approved (5 to 0)
CC 6. Certification of 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen

1. Adopt Resolution CC 2025-90 Certifying and Approving the Sewer System Management Plan.

2. Accept and certify the 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System and direct City staff to upload and certify the SSMP within the California Integrated Water Quality System Portal.

Approved (5 to 0)
CC 7. Professional Services Agreement with MasterCorp Services LLC for Janitorial Services
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Authorize the City Manager or his designee to sign an agreement with MasterCorp Services LLC to provide janitorial services for the Covina Police Department.

Approved (5 to 0)
CC 8. Increase 2024-25 Budgeted Appropriations for Public Liability Fund Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
Adopt Resolution CC 2025-89, Amending the 2024-25 Operating Budget Appropriating $715,000 from the Public Liabilities Fund (7370) Fund Balance for Legal Services, Liability Claims and Other Related Expenses.

Approved (5 to 0)

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6 CC 9. City-Wide Alleyway Resurfacing Project – Project No. P2605 – Award of Contract to G.M. Sager Construction Co., Inc. in the Amount of $82,945 Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen

1. Approve plans and specifications for the City-Wide Alleyway Resurfacing Project – Project No. P2605;

2. Award a contract for the City-Wide Alleyway Resurfacing Project – Project No. P2605 to G.M. Sager Construction Co, Inc. as the lowest responsive and responsible bidder in the amount of $82,945 and authorize the City Manager to execute the contract; and

3. Authorize a contingency amount of $8,294.50 (approximately 10%) to cover any unforeseen construction expenses.

Approved (5 to 0)
CC 10. Professional Services Agreement (PSA) with EC + Associates Engineering, Inc. for Design Engineering Services Related to the Cypress Water Main Replacement Project
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen

1. Authorize the City Manager to execute a Professional Services Agreement (PSA) between the City of Covina and EC + Associates Engineering, Inc. in an amount not-to-exceed $75,000 for Design Engineering Services Related to the Cypress Water Main Replacement Project; and

2. Authorize a $10,000 contingency balance for use towards design engineering services, if needed.

Approved (5 to 0)
CC 11. San Bernardino Road Resurfacing Project – Project No. P2602 – Award of Contract to Gentry Brothers, Inc. in the Amount of $956,835.40 Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen

1. Approve plans and specifications for the San Bernardino Road Resurfacing Project – Project No. P2602;

2. Award a contract for the San Bernardino Road Resurfacing Project – Project No. P2602 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $956,835.40 and authorize the City Manager to execute the contract;

3. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-toexceed $140,000 and authorize the City Manager to execute the agreement;

4. Authorize a contingency amount of $103,164.60 (approximately 10% of contract amount) for any unforeseen construction expenses; and

5. Adopt Resolution CC 2025-85 amending the Fiscal Year 2025-2026 Capital Improvement Program to add the “Frontage Median Bioswale Installation Project – Project No. P2606” and appropriate $50,000 in

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7 Measure W – Municipal Funds to be used for Bioswale and Drought Tolerant Landscape Construction.

Approved (5 to 0)
CC 12. Request for Approval of an Additional Full-Time Information Technology Technician Position
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Allen
That the City Council adopt Resolution CC 2025-91 to Approve an Additional Full-Time Information Technology Technician Position.

Approved (5 to 0)

CONSENT CALENDAR ITEM PULLED FOR DISCUSSION
CC 13. Temporary Community Support Program
City Manager Marcarello provided the staff report and background on the item.

Councilmember Allen reaffirmed his support for Project 29:11 and noted the lack of communication from federal agents to local agents.

Councilmember King thanked the community for raising their concerns and opening dialogue on the topic. He also thanked State Senator Susan Rubio and State Assemblymember Blanca Rubio for their assistance in being able to locate resources for the City and thanked the County and local partners for their assistance.

He emphasized that this is the first step for the City but not the last.

Councilmember Cortez thanked those who spoke regarding the item and provided background on her prior experience working with immigration casework as well as the need to have qualified partners in sensitive topics. She also stated her support for partnering locally to create a trusted environment. Councilmember Cortez then encouraged taking the dialogue to the federal level.

Mayor Pro Tem Delgado added to Councilmember Cortez's comments regarding bringing opinions on the issue of immigration enforcement to the federal level and reiterated his support of the community.

Mayor Linares spoke on the need for action in place of promises that cannot be kept.

City Attorney Ennis provided updates on court cases related to immigration enforcement.

Police Chief Walczak also provided information on Covina Police Department's guidelines for conducting police work and the challenges faced between the local and federal level regarding enforcement.

Dora Gomez of Project 29:11 provided information on the resources available through the nonprofit and the programs offered.

In response to questions from Mayor Linares and Councilmember King, City Manager Marcarello informed the City Council of the services proposed to be funded and expected the proposed current time frame for the services.

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8 Councilmember Allen proposed additional resources that the City could examine.

Mayor Linares assured the community that more resources will be provided if needed and viable and that information will be provided when available.

Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Cortez
That the City Council authorize the City Manager to enter into temporary partnerships with the listed non-profit organizations to provide free/low-cost supportive services to Covina-based families and individuals impacted by federal immigration enforcement activities.

Approved (5 to 0)

PUBLIC HEARINGS
PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 38), and to Call and Hold a Special Election (1207 West Badillo Street, Covina)
Staff Recommendation:

1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2025-81, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 38) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2025-82, calling a special election and submitting to the voters of Annexation No. 38 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 38 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2025-83 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 38.

The agenda report was provided by Management Analyst Alice Leung.

Mayor Linares opened the public hearing.

There were no public comments, nor did anyone wish to submit a written protest.

Mayor Linares closed the public hearing.

City Clerk Aleman confirmed that no written protest had been received and therefore, a majority did not exist.

Mayor Linares had announced that because a majority protest did not exist, it was appropriate for the City Council to consider resolutions annexing the territory and calling a special election within the annexation area.

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9 Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Adopt Resolution CC 2025-81, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 38) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

2. Adopt Resolution CC 2025-82, calling a special election and submitting to the voters of Annexation No. 38 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 38 to finance public services, and the establishment of an appropriations limit
Approved (5 to 0)
City Clerk Aleman confirmed that the ballots had been received and at the Mayor’s request proceeded to canvass the ballots.

City Clerk Aleman completed the canvassing of the ballots and reported that:
 On Proposition A, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition A was approved with 100% vote in favor.
 On Proposition B, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition B was approved with 100% vote in favor.

Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember King
Adopt Resolution CC 2025-83 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 38.

Approved (5 to 0)
PH 2. Proposal for a 3,443 square-foot Cannabis Retail Establishment Mayor Linares announced that he will be recusing himself from Public Hearing items PH 2, PH 3, and PH 4, due to deriving income in proximity to an applicant's location.

Mayor Pro Tem Delgado opened the public hearing.

The agenda report was provided by Assistant Planner Eduardo Lomeli.

Representatives of the applicant, Rilano Covina, Inc., provided more information on the item and responded to an inquiry regarding delivery vehicle anonymity.

Neil Polzin thanked Mayor Linares for his recusal and requested that the City Council reject applications with potential conflicts of interest.

Jacinto Gomez requested more information regarding the proposed location's security and monitoring.

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10 Representatives of the applicant responded to the questions regarding the proposed location's security and monitoring.

Councilmember King stated his excitement and thankfulness for the almost completed long term project and echoed the City's motivation behind the cannabis program.

Mayor Pro Tem Delgado closed the public hearing.

Councilmember Cortez also provided additional information on security concerns and the City's process for its cannabis program.

Councilmember Allen provided his position regarding cannabis retail establishments.

Mayor Pro Tem Delgado thanked City staff who worked to implement the cannabis program.

City Manager Marcarello read the Ordinance title into the record.

Motion made by: Councilmember Cortez
Seconded by: Councilmember King
City Council consideration of the following:

1. City Council Adoption of Resolution CC 2025-87, conditionally approving Conditional Use Permit (CUP) 25-003, Site Plan Review (SPR) 25-032, Development Agreement and determination of exemption from CEQA: a request to approve a Cannabis Retail establishment (“Rilano”), expand an existing 2,137 square-feet commercial retail space an additional 1,306 square feet, totaling 3,443 square feet of cannabis retail space, and associated tenant improvements, within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 E Rowland St, Covina, CA, 91723 (APN: 8451-001- 019) and making a finding of exemption under CEQA; and

2. Waive full reading, read by title only, and introduce Ordinance 25-07 entitled, “An Ordinance of the City of Covina approving a development agreement between Rilano Covina Inc, and the City of Covina, related to the approval of a 3,443 square foot cannabis retail establishment within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 East Rowland Street, (APN: 8451-001-019) and making a finding of exemption under CEQA”.

Approved (3 to 1); Allen No; Linares Abstain
PH 3. Proposal for a 3,956 square-foot Cannabis Retail Establishment Mayor Pro Tem Delgado opened the public hearing.

The agenda report was provided by Assistant Planner Eduardo Lomeli.

Questions from the City Council included how much control the City has to be able to cease operations for businesses not operating to City standards, controls on the sale of the cannabis permits, and time limits for businesses to open.

Page 16 of 659 ends

11 There were no public comments.

Representatives of the applicant, Zen GW Cali Partners, LLC, provided more information on the item and thanked City staff for their work on the item.

Mayor Pro Tem Delgado closed the public hearing.

City Manager Marcarello read the Ordinance title into the record.

Motion made by: Councilmember King
Seconded by: Councilmember Cortez
City Council consideration of the following:

1. City Council Adoption of Resolution CC 2025-88, approving Conditional Use Permit (CUP) 25-004 and Site Plan Review (SPR) 25-039, and determination of exemption from CEQA, to approve a cannabis retail establishment (“Zen Garden ”), in a 3,956 square-foot commercial tenant space and associated interior tenant improvements, within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) Zone, located at 125 S Citrus Ave, Covina, CA, 91723 (APN: 8444-001-018), and making a finding of exemption under CEQA; and

2. Waive full reading, read by title only, and introduce Ordinance 25-08 entitled, “An Ordinance of the City of Covina approving a development agreement between Zen GW Cali Partners LLC, and the City of Covina, related to approval of a 3,956 square foot cannabis retail establishment within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) zone located at 125 South Citrus Avenue (APN 8444-001-018) and making a finding of exemption under CEQA”.

Approved (3 to 1); Allen No; Linares Abstain
PH 4. Proposal for a 4,600 square-foot Cannabis Microbusiness Retail Establishment
Mayor Pro Tem Delgado opened the public hearing.

The agenda report was provided by Assistant Planner Eduardo Lomeli.

Representatives of the applicant provided a PowerPoint presentation on the proposed business.

There were no public comments.

Mayor Pro Tem Delgado closed the public hearing.

In response to inquiries by Councilmember King, representatives of Stiiizy Covina, LLC, confirmed that the lobby will be included in the floor plan and provided more information on the services provided by a microbusiness.

Councilmember Allen emphasized the need for security.

City Manager Marcarello read the Ordinance title into the record.

Motion made by: Councilmember King
Seconded by: Councilmember Cortez

Page 17 of 659 ends

12 City Council consideration of the following:

1. City Council Adoption of Resolution CC 2025-86, conditionally approving: Conditional Use Permit (CUP) 25-001 and Site Plan Review (SPR) 25-026, and making a determination of exemption from CEQA, to approve a cannabis microbusiness retail establishment (“STIIIZY”), in conjunction with a manufacturing and distribution use, on a 4,600 squarefoot commercial tenant space and associated interior tenant improvements, within the PCD (Planned Community Development) / M-1 (Light Manufacturing) zone, located at 754 E Arrow Hwy, Covina, Ca, 91722 (APN: 8405-003-032), and making a finding of exemption under CEQA; and

2. Waive full reading, read by title only, and introduce Ordinance 25-06 entitled, “An Ordinance of the City of Covina approving a Development Agreement between STIIIZY Covina Inc, and the City of Covina, related to the approval of a 4,600 square foot cannabis microbusiness retail establishment within the PCD (Planned Community Development) / M-1 (Light Manufacturing) Zone, located at 754 East Arrow Highway (APN:
8405-003-032); and making a finding of exemption under CEQA.” Approved (3 to 1); Allen No; Linares Abstain

ADJOURNMENT
At 9:43 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in memory of Paul Avila to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, August 5, 2025, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723. ________________________________
Fabian Velez, Chief Deputy City Clerk
___________________________
Victor Linares, Mayor/Chair

Page 18 of 659 ends

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: September 2, 2025
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $7,345,237.23.

EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants July 18, 2025 – August 14, 2025 CITY checks/EFTs $ 5,080,349.58
CITY payroll $ 2,209,291.27
CITY voids $ (9,333.41)
Worker’s Comp $ 64,859.77
$ 7,345,167.21
SACRA checks/EFTs $ 70.02
SACRA payroll $ 0.00
$ 70.02
TOTAL checks/EFTs $ 7,345,237.23
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 24/25 and Fiscal Year 25/26 budget.

Respectfully submitted,

Page 19 of 659 ends

Page 20 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
6038 07/23/2025 3280 INTERNAL REVENUE SERVICE 1,037.06
6039 07/23/2025 477 STATE OF CA 610.00
6040 07/15/2025 1364 HOME DEPOT CREDIT SERVICES 16,088.38 6041 07/31/2025 4003 MidAmerica 3,071.66
6042 08/04/2025 1364 HOME DEPOT CREDIT SERVICES 6,617.32 6043 08/04/2025 1364 HOME DEPOT CREDIT SERVICES 478.73
6044 07/29/2025 5438 BMO 28,344.38
6045 07/29/2025 5438 BMO 1,074.19
6046 08/14/2025 4003 MidAmerica 3,067.89
209998 07/31/2025 788 COVINA, CITY OF 54,108.54 *
20999 07/31/2025 487 CalPERS 1,737.70
21000 08/14/2025 788 COVINA, CITY OF 94.88 *
21001 08/14/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 7,875.00 21002 08/14/2025 788 COVINA, CITY OF 51,112.59 *
21003 08/14/2025 789 COVINA-FSA, CITY OF 1,632.82
21004 08/14/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 29,872.78 21005 08/14/2025 487 CalPERS 99,820.65
21006 08/14/2025 487 CalPERS 7,083.64
subtotal EFT/wires/direct deposits 313,728.21
Internal transfers - workers comp allocation - no net cash effect (105,316.01) * subtotal EFT/wires/direct deposits less Internal Transfers $208,412.20 127346 07/24/2025 121 ALLDATA 1,500.00
127347 07/24/2025 207 ASCHENBRENNER, PAUL & LORRAINE 8,855.00 127348 07/24/2025 218 ASZMAN FAMILY BYPASS TRUST 3,465.00 127349 07/24/2025 219 AT&T 60.04
127350 07/24/2025 219 AT&T 67.63
127351 07/24/2025 239 AUTOZONE INC 33.00
127352 07/24/2025 269 BAKER AND TAYLOR INC 4,775.25
127353 07/24/2025 383 BOOTH, LOLA J TRUSTEE 7,700.00
127354 07/24/2025 411 BRODART CO 4,926.26
127355 07/24/2025 412 RANA, JEANNE 7,700.00
127356 07/24/2025 430 BUILDING ELECTRONIC CONTROLS 213.75 127357 07/24/2025 437 BURRO CANYON ENT INC 360.00
127358 07/24/2025 463 CADWALLADER, HEIDI 6,930.00
127359 07/24/2025 493 CWE 5,294.00
127360 07/24/2025 605 CHADWICK, GEORGE & SHIRLEY 1,925.00 127361 07/24/2025 649 CINTAS CORP #693 779.26
127362 07/24/2025 653 CITRUS AUTO UPHOLSTERY 277.34
127363 07/24/2025 664 CIVILTEC ENGINEERING INC. 8,880.50 127364 07/24/2025 698 COLE, MADELINE 770.00
127365 07/24/2025 700 COLLEY FORD 1,065.29
127366 07/24/2025 707 COMMERCIAL ELECTRIC SYSTEMS 5,104.13 127367 07/24/2025 749 BOHL PH.D., NANCY K. 477.50
127368 07/24/2025 762 COVINA CHAMBER OF COMMERCE 175.00 127369 07/24/2025 766 COVINA DISPOSAL CO 153.86
127370 07/24/2025 767 COVINA DOWNTOWN ASSOCIATION 750.00 127371 07/24/2025 791 CPCA 2,140.00
127372 07/24/2025 849 DAPEER ROSENBLIT & LITVAK LLP 40.28 127373 07/24/2025 875 DELL MARKETING L.P. 6,966.38
127374 07/24/2025 894 DF POLYGRAPH 600.00
127375 07/24/2025 927 DOOLEY ENTERPRISES INC 11,162.90
Attachment A Page 1 of 11

Page 21 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127376 07/24/2025 947 DUNN EDWARDS CORP 322.27
127377 07/24/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 14,022.50 127378 07/24/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 621.00 127379 07/24/2025 970 EDISON CO 5,639.36
127380 07/24/2025 1047 FARA 175.00
127381 07/24/2025 1156 THE GAS COMPANY 620.93
127382 07/24/2025 1235 GRAINGER 761.27
127383 07/24/2025 1241 GRAND PRINTING 684.00
127384 07/24/2025 1289 HANSEN, ANN 8,470.00
127385 07/24/2025 1322 HEINRICH, CAROLYN 7,700.00
127386 07/24/2025 1361 HOLLIDAY ROCK CO INC 1,511.75
127387 07/24/2025 1368 HORAL, STEPHANIE HANBY 1,925.00
127388 07/24/2025 1371 HOSE MAN INC, THE 252.58
127389 07/24/2025 1387 HUNTER, JOHN L. 5,280.00
127390 07/24/2025 1429 INLAND EMPIRE STAGES 1,960.75
127391 07/24/2025 1505 JOHNNY'S POOL SERVICE 1,146.95
127392 07/24/2025 1507 JOHNSON, KENDALL H 9,240.00
127393 07/24/2025 1547 KELLY PAPER CO 1,395.06
127394 07/24/2025 1561 KEYSTONE UNIFORM DEPOT 1,125.18
127395 07/24/2025 1576 KLEIN, VIRGINIA A 770.00
127396 07/24/2025 1619 LA CNTY SHERIFF'S DEPT 251.20
127397 07/24/2025 1754 LOWE'S COMPANIES INC 118.96
127398 07/24/2025 1825 MASONIC CENTER FOR YOUTH AND FAMILY 11,550.00 127399 07/24/2025 1924 MILLERS & ISHAMS 431.00
127400 07/24/2025 1933 MISSION LINEN SUPPLY 22.77
127401 07/24/2025 2027 NAPA AUTO PARTS 4,941.32
127402 07/24/2025 2091 O REILLY AUTO PARTS 28.86
127403 07/24/2025 2101 OCLC 2,689.73
127404 07/24/2025 2238 PEST OPTIONS INC 1,075.00
127405 07/24/2025 2309 PROFESSIONAL ACCOUNT MANAGEMENT LLC 11,491.85 127406 07/24/2025 2329 PUENTE READY MIX INC 1,175.06
127407 07/24/2025 2345 QUILL 451.37
127408 07/24/2025 2415 REPUBLIC MASTER CHEFS 536.44
127409 07/24/2025 2426 REYNOLDS MOTOR CORP. 507.79
127410 07/24/2025 2477 ROMAN CATHOLIC CHURCH 3,850.00
127411 07/24/2025 2546 SAN GABRIEL VALLEY TRIBUNE 122.95 127412 07/24/2025 2568 SAVING CENTER INC 5,005.00
127413 07/24/2025 2577 SCHISSLER, ROBERT E. 3,080.00
127414 07/24/2025 2705 SOUTH COAST AQMD 736.57
127415 07/24/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 355.68 127416 07/24/2025 2712 SOUTHERN CA ASSOC OF GOV 7,341.00 127417 07/24/2025 2736 STAPLES BUSINESS ADVANTAGE 1,714.20 127418 07/24/2025 2755 STETSON ENGINEERS INC 2,920.00
127419 07/24/2025 2855 CHARTER COMMUNICATIONS 730.06
127420 07/24/2025 2958 US POSTMASTER 4,365.68
127421 07/24/2025 2966 V & V MANUFACTURING 217.57
127422 07/24/2025 3023 VULCAN MATERIALS COMPANY 1,843.95 127423 07/24/2025 3070 WEST COAST ARBORISTS INC 868.50
127424 07/24/2025 3082 WESTERN WATER WORKS SUPPLY 376.14 127425 07/24/2025 3274 WILLDAN 6,888.50
127426 07/24/2025 3749 JCL TRAFFIC SERVICES 574.95
Attachment A Page 2 of 11

Page 22 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127427 07/24/2025 3771 BLACK & WHITE EMERGENCY VEHICLES 110.63 127428 07/24/2025 3796 RICHARDS, WATSON & GERSHON 37,981.28 127429 07/24/2025 3872 LOIS L ROBERTS 385.00
127430 07/24/2025 3875 CYNTHIA A HALLER 1,540.00
127431 07/24/2025 3876 PATRICIA L MOORE 1,540.00
127432 07/24/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 300.00 127433 07/24/2025 3988 LANDSCAPE WAREHOUSE III 597.33
127434 07/24/2025 4065 VERIZON WIRELESS 1,959.75
127435 07/24/2025 4077 INTERWEST CONSULTING GROUP INC 8,952.25 127436 07/24/2025 4123 RUDY CARDENAS 175.00
127437 07/24/2025 4246 FERGUSON WATERWORKS #1083 5,382.23 127438 07/24/2025 4279 BOSS JANITORIAL SERVICES 16,396.63 127439 07/24/2025 4294 CARSON, KENETA K & KEN L 7,700.00 127440 07/24/2025 4298 SCOFIELD, JEANETTE 3,850.00
127441 07/24/2025 4326 GUY MAIN COLBERT 1,925.00
127442 07/24/2025 4349 Intelli-Tech 362.44
127443 07/24/2025 4374 ADMINSURE, INC 7,869.25
127444 07/24/2025 4379 789, Inc. 6,061.45
127445 07/24/2025 4389 EMPLOY AMERICA 2,580.00
127446 07/24/2025 4455 FRONTIER 1,047.84
127447 07/24/2025 4462 NARTEC INC 680.75
127448 07/24/2025 4571 POWER SECURITY GROUP INC 27.00
127449 07/24/2025 4582 USABLUEBOOK 2,287.35
127450 07/24/2025 4636 ENGLER, NANCY 8,085.00
127451 07/24/2025 4638 HANES, FRANCES SUE 1,540.00
127452 07/24/2025 4639 HARRIS, DORIS M 3,080.00
127453 07/24/2025 4641 SNYDER, NANCY W. 5,390.00
127454 07/24/2025 4676 Hill Brothers Chemical Company 2,408.92 127455 07/24/2025 4688 PCAM, LLC 22,302.02
127456 07/24/2025 4688 PCAM, LLC 20,643.64
127457 07/24/2025 4704 S & J Supply Company, Inc. 11,774.25 127458 07/24/2025 4764 UniFirst Corporation 842.42
127459 07/24/2025 4766 HASA, INC. 6,561.58
127460 07/24/2025 4795 David Daniel De Jesus 385.00
127461 07/24/2025 4817 Weck Analytical Environmental Services, Inc. 640.00 127462 07/24/2025 4835 ABBA TERMITE & PEST CONTROL, INC 125.00 127463 07/24/2025 4854 CEJ Engineers, Inc. 31,130.00
127464 07/24/2025 4925 Humane Society of Pomona Valley, Inc. 24,403.08 127465 07/24/2025 4949 David Reynolds 4,235.00
127466 07/24/2025 4951 John Elliott Reynolds 4,235.00
127467 07/24/2025 4983 Ad Valorem Records,Inc. 6,572.10 127468 07/24/2025 4996 Green Giant Landscape, Inc. 25,410.60 127469 07/24/2025 5024 Kelly Kopecek 385.00
127470 07/24/2025 5025 Mark Carter Walker 11,165.00
127471 07/24/2025 5137 MasterCorp Commercial Services LLC 4,748.20 127472 07/24/2025 5138 Ricoh USA, Inc. 231.21
127473 07/24/2025 5149 Karen Dieterich 4,620.00
127474 07/24/2025 5150 Ann I Rogers 4,235.00
127475 07/24/2025 5151 Alex Douglas Johnson 4,235.00
127476 07/24/2025 5180 SAESHE 12,617.46
127477 07/24/2025 5195 A3 COMMUNICATIONS, INC. 24,855.00 Attachment A Page 3 of 11

Page 23 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127478 07/24/2025 5236 RICHARD SEYMOUR 385.00
127479 07/24/2025 5269 CONTROL AIR ENTERPRISES LLC. 5,867.41 127480 07/24/2025 5283 Y TIRE PERFORMANCE 193.50
127481 07/24/2025 5291 AMAZON CAPITAL SERVICES, INC 996.15 127482 07/24/2025 5368 WESCO SECURITY SYSTEMS INC 150.00 127483 07/24/2025 5404 SAN FERNANDO VALLEY ALARM CO. 82.00 127484 07/24/2025 5410 JOAN EKSTRAND 4,620.00
127485 07/24/2025 5553 SOUTHERN TIRE MART LLC 445.06
127486 07/24/2025 5584 HUBBELL LENOIR CITY INC 9,941.08 127487 07/24/2025 5629 MINUTEMAN PRESS COVINA 168.36
127488 07/24/2025 5649 TED JOHNSON PROPANE 85.52
127489 07/24/2025 5652 M6 INVESTIGATIONS AND CONSULTING, LLC 1,700.00 127490 07/24/2025 5662 REM INDUSTRIES LLC 552.50
127491 07/24/2025 5671 CLIENTFIRST CONSULTING GROUP 3,748.75 127492 07/24/2025 5689 POLICE OFFICERS RESEARCH ASSOCIATION OF CALIFORNIA 596.25 127493 07/24/2025 5693 DAWKINS FAMILY TRUST 8,085.00
127494 07/24/2025 5694 LAWRENCE MERCHEP/ MERCHEP FAMILY TRUST 2,310.00 127495 07/24/2025 5695 GRACE A. NEILSEN 5,390.00
127496 07/24/2025 5696 MARY LOUISE WURTMAN REVOCABLE LIVING TRUST 10,780.00 127497 07/24/2025 5697 THE REYNOLDS 1997 IRREVOCABLE TRUST 4,235.00 127498 07/24/2025 5698 CHRIS L. PERRY 385.00
127499 07/24/2025 5699 KEVIN B. PERRY 385.00
127500 07/24/2025 5700 LANCE EDWARD MORGAN 2,310.00
127501 07/24/2025 5701 REX BORUM 1,540.00
127502 07/24/2025 5702 ROBERT G. MORGAN 2,310.00
127503 07/24/2025 5703 MICHAEL VERNON MORGAN 2,310.00
127504 07/24/2025 5704 FRANCINE JEANNE BARRY 1,540.00
127505 07/24/2025 5705 ELIZABETH E. SZABO 3,850.00
127506 07/24/2025 5707 PAGEFREEZER SOFTWARE INC. 3,600.00 127507 07/24/2025 5709 SOUTH COAST BOTANIC GARDEN FOUNDATION, INC. 910.00 127508 07/24/2025 5710 DOUGLAS C. ELLIOT 6,160.00
127509 07/24/2025 5711 SPECIALIZED ELEVATOR SERVICES, LLC 8,842.50 127510 07/24/2025 99999 AIMEE YBARRA 30.00
127511 07/24/2025 99999 CELESTE GARNICA 59.03
127512 07/24/2025 99999 CHARLES J. RIVERA II 60.91
127513 07/24/2025 99999 DEAN DOSPITAL 165.00
127514 07/24/2025 99999 DESERIE FUENTES 30.00
127515 07/24/2025 99999 DONGQIONG HU 30.00
127516 07/24/2025 99999 END HOMELESSNESSNESS CALIFORNIA 53.85 127517 07/24/2025 99999 GARY R KERR 35.96
127518 07/24/2025 99999 GEORGETTE MACIAS 29.05
127519 07/24/2025 99999 HAROLD C. RUIZ 80.00
127520 07/24/2025 99999 ISABELLA FERNANDEZ 30.00
127521 07/24/2025 99999 ISABELLA FERNANDEZ 110.00
127522 07/24/2025 99999 JOEL WOOD 30.00
127523 07/24/2025 99999 JOEY SITU 65.96
127524 07/24/2025 99999 JUAN N LOPEZ 30.00
127525 07/24/2025 99999 LOGAN'S RUN LLC 47.15
127526 07/24/2025 99999 LOREEN G LEUNG 73.44
127527 07/24/2025 99999 MELEAH GARCIA 110.00
127528 07/24/2025 99999 MICHAEL GHALY 30.00
Attachment A Page 4 of 11

Page 24 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127529 07/24/2025 99999 NANCY NGUYEN 30.00
127530 07/24/2025 99999 NATALIA TORRES 25.33
127531 07/24/2025 99999 ORLANDO VALLE PENALOZA 30.00
127532 07/24/2025 99999 ORLANDO VALLE PENALOZA 30.00
127533 07/24/2025 99999 PATRICIA VAZQUEZ 30.00
127534 07/24/2025 99999 PING JU HSIEH 62.97
127535 07/24/2025 99999 REGINALD RIOS 30.00
127536 07/24/2025 99999 SPECIALTY AC HEAT INC 362.40
127537 07/24/2025 99999 TD HOUSING LLC 109.79
127538 07/24/2025 99999 THOMAS ZHAO 51.35
127539 07/30/2025 2 10-8 RETROFIT 133.37
127540 07/30/2025 44 ADAMSON INDUSTRIES 10,635.63
127541 07/30/2025 84 AIRGAS-WEST 447.36
127542 07/30/2025 219 AT&T 575.01
127543 07/30/2025 219 AT&T 63,647.48
127544 07/30/2025 239 AUTOZONE INC 132.14
127545 07/30/2025 254 AZUSA LIGHT & WATER 68.89
127546 07/30/2025 381 BOOMERANG BLUEPRINT 36.30
127547 07/30/2025 477 STATE OF CALIFORNIA 1,143.00
127548 07/30/2025 493 CWE 29,430.29
127549 07/30/2025 568 CAT SPECIALTIES INC 573.12
127550 07/30/2025 572 CATHOLIC CHARITIES OF LOS ANGELES 1,321.00 127551 07/30/2025 649 CINTAS CORP #693 389.63
127552 07/30/2025 664 CIVILTEC ENGINEERING INC. 28,371.25 127553 07/30/2025 707 COMMERCIAL ELECTRIC SYSTEMS 2,488.00 127554 07/30/2025 749 BOHL PH.D., NANCY K. 1,417.50
127555 07/30/2025 783 CITY OF COVINA WATER 254.86
127556 07/30/2025 792 CPOA 1,785.00
127557 07/30/2025 927 DOOLEY ENTERPRISES INC 20,013.49
127558 07/30/2025 947 DUNN EDWARDS CORP 252.87
127559 07/30/2025 970 EDISON CO 3,418.00
127560 07/30/2025 1055 FEDEX 35.80
127561 07/30/2025 1198 GLOBALSTAR LLC 103.79
127562 07/30/2025 1204 GOLDEN STATE WATER COMPANY 146.36 127563 07/30/2025 1235 GRAINGER 1,467.38
127564 07/30/2025 1275 HAAKER EQUIPMENT CO 519.17
127565 07/30/2025 1361 HOLLIDAY ROCK CO INC 390.06
127566 07/30/2025 1371 HOSE MAN INC, THE 808.61
127567 07/30/2025 1387 HUNTER, JOHN L. 13,829.38
127568 07/30/2025 1429 INLAND EMPIRE STAGES 2,067.13
127569 07/30/2025 1505 JOHNNY'S POOL SERVICE 392.26
127570 07/30/2025 1531 JW LOCK CO INC 518.63
127571 07/30/2025 1561 KEYSTONE UNIFORM DEPOT 1,019.31
127572 07/30/2025 1933 MISSION LINEN SUPPLY 45.54
127573 07/30/2025 2004 MUNICIPAL MGMT ASSOC OF SOCAL 625.00 127574 07/30/2025 2027 NAPA AUTO PARTS 138.77
127575 07/30/2025 2091 O REILLY AUTO PARTS 174.00
127576 07/30/2025 2101 OCLC 21,819.37
127577 07/30/2025 2277 POLLARD WATER 611.04
127578 07/30/2025 2312 PROFORCE MARKETING, INC 1,148.10 127579 07/30/2025 2487 RSG, Inc. 2,925.00
Attachment A Page 5 of 11

Page 25 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127580 07/30/2025 2619 SGV EXAMINER 2,887.50
127581 07/30/2025 2689 SNAP ON TOOLS 1,923.81
127582 07/30/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 566.68 127583 07/30/2025 2736 STAPLES BUSINESS ADVANTAGE 1,389.07 127584 07/30/2025 2800 T MOBILE USA 380.76
127585 07/30/2025 2855 CHARTER COMMUNICATIONS 357.13
127586 07/30/2025 2953 URBAN FUTURES INC 4,500.00
127587 07/30/2025 2954 URBAN GRAFFITI ENTERPRISES INC 27,500.00 127588 07/30/2025 3004 VICTORY EXTERMINATING INC 160.00 127589 07/30/2025 3052 WATERLINE TECHNOLOGIES INC 1,684.02 127590 07/30/2025 3082 WESTERN WATER WORKS SUPPLY 1,819.83 127591 07/30/2025 3102 WILLDAN FINANCIAL SERVICES 16,445.94 127592 07/30/2025 3163 GENTRY BROTHERS INC 162,186.98
127593 07/30/2025 3185 TOSHIBA FINANCIAL SERVICES 1,708.18 127594 07/30/2025 3796 RICHARDS, WATSON & GERSHON 61,043.33 127595 07/30/2025 3988 LANDSCAPE WAREHOUSE III 247.10
127596 07/30/2025 3988 LANDSCAPE WAREHOUSE III 74.57
127597 07/30/2025 4065 VERIZON WIRELESS 706.68
127598 07/30/2025 4246 FERGUSON WATERWORKS #1083 23,719.05 127599 07/30/2025 4363 ABLE CARD LLC 2,470.10
127600 07/30/2025 4455 FRONTIER 130.48
127601 07/30/2025 4571 POWER SECURITY GROUP INC 3,180.00 127602 07/30/2025 4676 Hill Brothers Chemical Company 4,375.80 127603 07/30/2025 4688 PCAM, LLC 56,409.90
127604 07/30/2025 4764 UniFirst Corporation 646.39
127605 07/30/2025 4766 HASA, INC. 2,091.84
127606 07/30/2025 4805 Fuel Equipment Services, Inc. 265.50 127607 07/30/2025 4854 CEJ Engineers, Inc. 15,220.00
127608 07/30/2025 4914 The Webstaurant Store, Inc. 7,335.06 127609 07/30/2025 4928 Springstead & Associates, Inc. 8,000.00 127610 07/30/2025 4930 Michael Baker International, Inc. 2,256.00 127611 07/30/2025 4952 Next Level Elevator 1,465.95
127612 07/30/2025 4979 GRBCON, Inc. 5,160.38
127613 07/30/2025 4983 Ad Valorem Records,Inc. 3,223.90 127614 07/30/2025 5011 Excel Office Services 282.30
127615 07/30/2025 5099 CliftonLarsonAllen LLP 3,885.00
127616 07/30/2025 5100 Flock Group Inc 15,000.00
127617 07/30/2025 5163 Changing Environments, Inc. 1,000.00 127618 07/30/2025 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 1,700.00 127619 07/30/2025 5268 ESCRIBE SOFTWARE LTD 13,100.76
127620 07/30/2025 5269 CONTROL AIR ENTERPRISES LLC. 2,359.58 127621 07/30/2025 5291 AMAZON CAPITAL SERVICES, INC 1,188.24 127622 07/30/2025 5425 AQMNI LLC 11,121.00
127623 07/30/2025 5435 CORE & MAIN LP 15,199.58
127624 07/30/2025 5443 ZOOBEAN INC 1,340.64
127625 07/30/2025 5489 EZ RIG CRANE INC 14,445.59
127626 07/30/2025 5490 ROSS-CAMPBELL INC. 2,500.00
127627 07/30/2025 5508 ROADLINE PRODUCTS INC USA 19,381.42 127628 07/30/2025 5553 SOUTHERN TIRE MART LLC 670.00
127629 07/30/2025 5569 STANCIL CORPORATION 1,950.00
127630 07/30/2025 5577 Bear Electrical Solutions, LLC 22,893.50 Attachment A Page 6 of 11

Page 26 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127631 07/30/2025 5629 MINUTEMAN PRESS COVINA 92.72
127632 07/30/2025 5660 HALO CONFIDENTIAL INVESTIGATIONS LLC 3,920.00 127633 07/30/2025 5668 MARTIN LEASING CORPORATION 779.86 127634 07/30/2025 5689 POLICE OFFICERS RESEARCH ASSOCIATION OF CALIFORNIA 969.00 127635 07/30/2025 5690 ELPS CAR WASH 105.98
127636 07/30/2025 5692 RETRO-SPEC PRINTING 697.25
127637 07/30/2025 5712 J&L INNOVATIVE FLOORING, INC. 4,245.00 127638 07/30/2025 99999 JOSHUA TURNER 81.38
127639 07/30/2025 99999 LAWRENCE CASTILLO 6.30
127640 07/30/2025 99999 RICHARD ROMERO 454.95
127641 07/30/2025 99999 SARAH TAGASHIRA 63.28
127642 07/31/2025 878 DELTA DENTAL OF CALIFORNIA 366.06 127643 07/31/2025 4710 Fidelity Security Life Insurance Company 34.48 127644 08/06/2025 206 ASCAP 449.58
127645 08/06/2025 239 AUTOZONE INC 48.81
127646 08/06/2025 255 AZUSA PLUMBING & HEATNG SUPPLY 283.15 127647 08/06/2025 367 BMI GENERAL LICENSING 446.00
127648 08/06/2025 437 BURRO CANYON ENT INC 140.00
127649 08/06/2025 477 STATE OF CALIFORNIA 4,378.29
127650 08/06/2025 649 CINTAS CORP #693 389.63
127651 08/06/2025 749 BOHL PH.D., NANCY K. 367.50
127652 08/06/2025 783 CITY OF COVINA WATER 139.97
127653 08/06/2025 819 Public Risk, Innovation, Solutions, and Management 103,205.44 127654 08/06/2025 849 DAPEER ROSENBLIT & LITVAK LLP 1,965.99 127655 08/06/2025 970 EDISON CO 44.41
127656 08/06/2025 970 EDISON CO 135,140.63
127657 08/06/2025 1055 FEDEX 8.95
127658 08/06/2025 1215 GONZALES, RICHARD 1,060.50
127659 08/06/2025 1235 GRAINGER 455.48
127660 08/06/2025 1241 GRAND PRINTING 86.63
127661 08/06/2025 1317 HdL Coren & Cone 4,747.23
127662 08/06/2025 1437 INTER-CON SECURITY SYSTEMS INC 17,732.28 127663 08/06/2025 1505 JOHNNY'S POOL SERVICE 292.82
127664 08/06/2025 1612 LA CNTY DEPT OF PUBLIC WORKS 4,333.41 127665 08/06/2025 1614 LA CNTY FIRE DEPARTMENT 1,145,467.99 127666 08/06/2025 1617 REGISTRAR-RECORDER, COUNTY CLERK 20.00 127667 08/06/2025 1663 LAW ENFORCEMENT MEDICAL 1,225.00 127668 08/06/2025 1707 LIEBERT CASSIDY WHITMORE 19,461.00 127669 08/06/2025 1792 MANNING & KASS 51,391.54
127670 08/06/2025 1933 MISSION LINEN SUPPLY 22.77
127671 08/06/2025 2027 NAPA AUTO PARTS 58.97
127672 08/06/2025 2091 O REILLY AUTO PARTS 250.80
127673 08/06/2025 2275 POIRIER, ROBERT 131.25
127674 08/06/2025 2329 PUENTE READY MIX INC 1,414.84
127675 08/06/2025 2415 REPUBLIC MASTER CHEFS 506.67
127676 08/06/2025 2614 SGV CITY MANAGERS' ASSOCIATION 55.00 127677 08/06/2025 2676 SMART AND FINAL IRIS CORP 1,494.99 127678 08/06/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 817.07 127679 08/06/2025 2804 TAG AMS INC 190.00
127680 08/06/2025 2818 GABE BF VAN LEEUWEN 493.50
127681 08/06/2025 2846 THOMAS, TERRI 2,049.40
Attachment A Page 7 of 11

Page 27 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127682 08/06/2025 2929 ULINE 372.44
127683 08/06/2025 2935 UNDERGROUND SERVICE ALERT 195.91 127684 08/06/2025 2954 URBAN GRAFFITI ENTERPRISES INC 7,515.36 127685 08/06/2025 2958 USPS - POC ACCOUNT #8098154 1,190.92 127686 08/06/2025 2966 V & V MANUFACTURING 918.97
127687 08/06/2025 3023 VULCAN MATERIALS COMPANY 876.10
127688 08/06/2025 3052 WATERLINE TECHNOLOGIES INC 1,684.02 127689 08/06/2025 3082 WESTERN WATER WORKS SUPPLY 414.38 127690 08/06/2025 3190 LAYNE, JONATHAN DANIEL 546.00
127691 08/06/2025 3235 COOK, SHAWNA 1,108.80
127692 08/06/2025 3621 WAXIE ENTERPRISES INC 1,092.85
127693 08/06/2025 3656 PLAY-WELL TEKNOLOGIES 6,980.40
127694 08/06/2025 3701 DEPARTMENT OF JUSTICE 517.00
127695 08/06/2025 3749 JCL TRAFFIC SERVICES 222.97
127696 08/06/2025 3932 ARLENE D. MAR 168.00
127697 08/06/2025 3982 CAROL A CUGNO 1,159.45
127698 08/06/2025 3988 LANDSCAPE WAREHOUSE III 1,144.80 127699 08/06/2025 4201 OFFICE TEAM - A ROBERT HALF COMPANY 3,710.56 127700 08/06/2025 4246 FERGUSON WATERWORKS #1083 806.71 127701 08/06/2025 4320 CHALLENGER SPORTS BRITISH SOCCER 1,036.00 127702 08/06/2025 4374 ADMINSURE, INC 7,307.00
127703 08/06/2025 4438 CALIFORNIA COMPUTER SCHOOLS, INC 75.00 127704 08/06/2025 4455 FRONTIER 4,290.07
127705 08/06/2025 4483 DALE A. GARRISON 273.00
127706 08/06/2025 4488 WILCOX SUPPLY INC 499.05
127707 08/06/2025 4564 National Union Fire Ins. Co. of Pittsburgh, PA 2,295.00 127708 08/06/2025 4582 USABLUEBOOK 332.76
127709 08/06/2025 4704 S & J Supply Company, Inc. 2,567.02 127710 08/06/2025 4764 UniFirst Corporation 507.34
127711 08/06/2025 4766 HASA, INC. 1,205.92
127712 08/06/2025 4804 Vihulu L. Villagran 525.00
127713 08/06/2025 4817 Weck Analytical Environmental Services, Inc. 651.00 127714 08/06/2025 4824 Occu-Med, Ltd. 3,612.60
127715 08/06/2025 4829 Alicia A. Flores 543.20
127716 08/06/2025 4833 Michael R. Hillmann 5,480.00
127717 08/06/2025 4840 BONITA UNIFIED SCHOOL DISTRICT 131.70 127718 08/06/2025 4931 Antonio Castro Jr 1,847.45
127719 08/06/2025 4965 Environment Planning Development Solutions, Inc. 8,300.00 127720 08/06/2025 5075 Amalia Q. Seresinghe 2,001.80
127721 08/06/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 51,267.13 127722 08/06/2025 5169 Occupational Health Centers of California 278.00 127723 08/06/2025 5186 DAYSMART SOFTWARE 470.15
127724 08/06/2025 5228 ODP BUSINESS SOLUTIONS, LLC 39.81 127725 08/06/2025 5269 CONTROL AIR ENTERPRISES LLC. 7,767.41 127726 08/06/2025 5280 ALDERMAN & HILGERS LLP 4,410.00
127727 08/06/2025 5291 AMAZON CAPITAL SERVICES, INC 735.25 127728 08/06/2025 5331 SPERIDIAN TECHNOLOGIES LLC 49,450.00 127729 08/06/2025 5341 U.S. LEGAL SUPPORT INC 495.00
127730 08/06/2025 5354 MALLORY SAFETY & SUPPLY LLC 263.40 127731 08/06/2025 5422 CANDELARIA MARROQUIN 572.20
127732 08/06/2025 5423 SUSAN T SCHOCK 411.60
Attachment A Page 8 of 11

Page 28 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127733 08/06/2025 5549 AMANDA LOPEZ 169.40
127734 08/06/2025 5550 LEAH DAWN OSIER 1,557.50
127735 08/06/2025 5553 SOUTHERN TIRE MART LLC 3,659.00
127736 08/06/2025 5568 PERERA CONSTRUCTION & DESIGN, INC. 958,759.01 127737 08/06/2025 5573 GUARDIAN ALLIANCE TECHNOLOGIES, INC. 880.00 127738 08/06/2025 5582 KATHARINE CURTISS 2,421.00
127739 08/06/2025 5603 KAYLEE L BARNITT 720.00
127740 08/06/2025 5611 LYNN GONZALEZ 171.48
127741 08/06/2025 5626 JENNIFER KOU 711.55
127742 08/06/2025 5629 MINUTEMAN PRESS COVINA 381.23
127743 08/06/2025 5641 ANTONIO IBARRA VEGA 472.50
127744 08/06/2025 5642 SOFIA ANNA CHAVEZ 803.24
127745 08/06/2025 5687 HAHACAT, LLC 1,747.90
127746 08/06/2025 5688 CHRISTOPHER E. MEDINA 684.00
127747 08/06/2025 5719 CA ASSOCIATION FOR LOCAL ECONOMIC DEVELOPMENT 2,300.00 127748 08/06/2025 5720 ROSS C. MCDERMOTT 500.00
127749 08/06/2025 99999 BOERSMA BROS, LLC 3,410.00
127750 08/06/2025 99999 DAVID MEADOWS 47.14
127751 08/06/2025 99999 VICTOR LINARES 1,105.37
127752 08/13/2025 158 AMERICAN TRAFFIC SOLUTIONS 16,462.50 127753 08/13/2025 158 AMERICAN TRAFFIC SOLUTIONS 1,313.25 127754 08/13/2025 219 AT&T 451.23
127755 08/13/2025 219 AT&T 58.24
127756 08/13/2025 221 AT&T MOBILITY 4.14
127757 08/13/2025 260 B & K ELECTRIC WHOLESALE 753.32
127758 08/13/2025 477 STATE OF CA 2,469.00
127759 08/13/2025 568 CAT SPECIALTIES INC 4,989.28
127760 08/13/2025 649 CINTAS CORP #693 389.63
127761 08/13/2025 700 COLLEY FORD 323.92
127762 08/13/2025 766 COVINA DISPOSAL CO 21,769.50
127763 08/13/2025 783 CITY OF COVINA WATER 610.22
127764 08/13/2025 849 DAPEER ROSENBLIT & LITVAK LLP 87.30 127765 08/13/2025 875 DELL MARKETING L.P. 3,483.19
127766 08/13/2025 970 EDISON CO 10,637.37
127767 08/13/2025 1055 FEDEX 72.92
127768 08/13/2025 1204 GOLDEN STATE WATER COMPANY 2,172.61 127769 08/13/2025 1235 GRAINGER 20.80
127770 08/13/2025 1251 GREENS LOCK AND SAFE 434.38
127771 08/13/2025 1361 HOLLIDAY ROCK CO INC 683.14
127772 08/13/2025 1371 HOSE MAN INC, THE 240.23
127773 08/13/2025 1429 INLAND EMPIRE STAGES 3,921.50
127774 08/13/2025 1646 LANGUAGE LINE SERVICES INC 11.28 127775 08/13/2025 1663 LAW ENFORCEMENT MEDICAL 725.00
127776 08/13/2025 1694 LEWIS ENGRAVING INC 12.16
127777 08/13/2025 1825 MASONIC HOMES OF CALIFORNIA 1,050.00 127778 08/13/2025 1933 MISSION LINEN SUPPLY 22.77
127779 08/13/2025 2415 REPUBLIC MASTER CHEFS 301.16
127780 08/13/2025 2587 SCPLRC MEMBERSHIP 350.00
127781 08/13/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 183.32 127782 08/13/2025 2716 SOUTHERN CALIFORNIA LIBRARY COOPERATIVE 3,604.00 127783 08/13/2025 2795 SWRCB 619.00
Attachment A Page 9 of 11

Page 29 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127784 08/13/2025 2855 CHARTER COMMUNICATIONS 148.16
127785 08/13/2025 2955 US BANK 1,900.00
127786 08/13/2025 3001 VERIZON WIRELESS 5,717.03
127787 08/13/2025 3023 VULCAN MATERIALS COMPANY 2,012.17 127788 08/13/2025 3052 WATERLINE TECHNOLOGIES INC 261.34 127789 08/13/2025 3082 WESTERN WATER WORKS SUPPLY 2,793.90 127790 08/13/2025 3085 WESTLAND CARPETS 8,277.47
127791 08/13/2025 3152 YWCA 76.15
127792 08/13/2025 3729 SUNBELT RENTALS INC 714.00
127793 08/13/2025 3796 RICHARDS, WATSON & GERSHON 6,380.43 127794 08/13/2025 3837 SONSRAY MACHINERY LLC 220.89
127795 08/13/2025 3865 HOUSTON ENGINEERING INC. 2,000.00 127796 08/13/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 1,498.26 127797 08/13/2025 4039 CALLYO 2009 CORP 3,000.00
127798 08/13/2025 4089 MEASOM, DEVIN THOMAS 1,889.00
127799 08/13/2025 4183 JAN'S TOWING, INC. 110.00
127800 08/13/2025 4225 CORELOGIC SOLUTIONS, LLC 245.86
127801 08/13/2025 4455 FRONTIER 6,339.32
127802 08/13/2025 4582 USABLUEBOOK 987.29
127803 08/13/2025 4676 Hill Brothers Chemical Company 2,187.90 127804 08/13/2025 4704 S & J Supply Company, Inc. 2,560.59 127805 08/13/2025 4713 Fisher Integrated, Inc. 1,200.00 127806 08/13/2025 4714 CIR, Inc. 41,997.88
127807 08/13/2025 4764 UniFirst Corporation 621.07
127808 08/13/2025 4765 AMC Modern IT 2,760.30
127809 08/13/2025 4766 HASA, INC. 1,502.50
127810 08/13/2025 4817 Weck Analytical Environmental Services, Inc. 368.00 127811 08/13/2025 4854 CEJ Engineers, Inc. 46,110.00
127812 08/13/2025 4863 La Verne Power Equipment 64.58
127813 08/13/2025 4893 DXP ENTERPRISES, INC 2,066.90
127814 08/13/2025 4960 Data Ticket, Inc. 219.50
127815 08/13/2025 5019 GM Sager Construction Co., Inc. 78,797.75 127816 08/13/2025 5038 EC AND ASSOCIATES ENGINEERING INC. 34,500.00 127817 08/13/2025 5139 Crown Castle Fiber LLC 925.00
127818 08/13/2025 5169 Occupational Health Centers of California 73.00 127819 08/13/2025 5228 ODP BUSINESS SOLUTIONS, LLC 511.32 127820 08/13/2025 5269 CONTROL AIR ENTERPRISES LLC. 416.00 127821 08/13/2025 5291 AMAZON CAPITAL SERVICES, INC 465.60 127822 08/13/2025 5375 TRI-STAR SAFETY SERVICES INC 10,928.36 127823 08/13/2025 5517 BATTERY CONNECTION INC. 416.38
127824 08/13/2025 5521 COMPRESSOR DESIGN AND SERVICES INC 1,425.00 127825 08/13/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 19,102.19 127826 08/13/2025 5578 Daniella Andrade 77.00
127827 08/13/2025 5629 MINUTEMAN PRESS COVINA 5,012.09
127828 08/13/2025 5655 COVINA VALLEY WATER COMPANY 323,499.10 127829 08/13/2025 5689 POLICE OFFICERS RESEARCH ASSOCIATION OF CALIFORNIA 969.00 127830 08/13/2025 5690 ELPS CAR WASH 126.96
127831 08/13/2025 5715 BUDGET BLINDS OF LA VERNE 2,738.63 127832 08/13/2025 99999 ALANA MANTILLA 324.80
127833 08/13/2025 99999 CHARLES RUSSOM 19.99
127834 08/13/2025 99999 CHENEY HOOKER 60.00
Attachment A Page 10 of 11

Page 30 of 659 ends

CITY OF COVINA
Check Register
July 18, 2025 - August 14, 2025
Check # Check Date Vendor Name Amount
127835 08/13/2025 99999 CHRIS MARCARELLO 55.96
127836 08/13/2025 99999 DAMATO ASSOCIATES, INC 1,960.00 127837 08/13/2025 99999 ERIK BELL 170.43
127838 08/13/2025 99999 MONICA ROMERO-RODRIGUEZ 400.00
127839 08/13/2025 99999 REYNALDO LOPEZ 1,311.35
127840 08/13/2025 99999 RICHARD ROMERO 3,037.52
127841 08/13/2025 99999 SARAH TAGASHIRA 22.00
127842 08/14/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,647.47 127843 08/14/2025 69 AFSCME District Council 36 687.50
127844 08/14/2025 775 COVINA POLICE ASSOCIATION 2,800.00 127845 08/14/2025 878 DELTA DENTAL OF CALIFORNIA 9,334.53 127846 08/14/2025 1106 FRANCHISE TAX BOARD 1,541.60
127847 08/14/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 127848 08/14/2025 3846 CLEA 1,056.00
127849 08/14/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 4,843.54 127850 08/14/2025 4710 Fidelity Security Life Insurance Company 997.95 subtotal checks $ 4,872,007.40
127088 07/02/2025 4854 CEJ Engineers, Inc. (5,000.00)
126510 05/29/2025 1612 LA CNTY DEPT OF PUBLIC WORKS (4,333.41) subtotal voids (9,333.41)
payroll (07/31/25) $ 1,067,249.11
payroll (08/14/25) $ 1,142,042.16
workers' compensation $ 64,859.77
TOTAL checks/EFTs $7,345,237.23
Attachment A Page 11 of 11

Page 31 of 659 ends

Page 32 of 659 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: September 2, 2025
Title: City of Covina Investment Report for Month Ended July 31, 2025 Presented by: Theresa Franke, Director of Finance
Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended July 31, 2025. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There is sufficient investment liquidity to meet the required reserve limits of the City’s operations.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

Page 33 of 659 ends

Page 34 of 659 ends

CASH PER BANK AND INVESTMENT BALANCE 6/30/2025 $99,074,057.41 RECEIPTS 7/1/25-7/31/25 43,552,657.06

DISBURSEMENTS 7/1/25-7/31/25 (44,317,184.77)
CASH PER BANK AND INVESTMENT BALANCE 7/31/2025 $98,309,529.70

ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE - BOOK VALUE INVESTMENT PORTFOLIO Attachment A-2 $51,202,687.23
LOCAL AGENCY INVESTMENT FUND Attachment A-4 37,383,139.75 TOTAL PUBLIC INVESTMENTS 88,585,826.98
CHECKING / PETTY / USBANK CASH BALANCES / MONEY MARKET 9,723,702.72 CASH PER BANK AND INVESTMENT BALANCE 7/31/2025 98,309,529.70 CASH HELD BY TRUSTEES 6,710,150.17
TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 7/31/2025 $105,019,679.87

CITY OF COVINA INVESTMENT REPORT
FOR THE MONTH ENDED JULY 31, 2025
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations.

Page 35 of 659 ends

BOOK ACQUISITION MATURITY MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $7,780.12 N/A N/A $7,780.12
General - Checking Account BMO 2,246,174.66 N/A Demand 2,246,174.66 Public Agency Saving - Parking Fines BMO 96,644.12 N/A Demand 96,644.12 Utility Billing Account BMO 91,940.83 N/A Demand 91,940.83 Workers' Compensation - Checking Account BMO 73,526.92 N/A Demand 73,526.92 Payroll - Checking Account BMO 689,209.32 N/A Demand 689,209.32 Money Market BMO 5,130,129.67 N/A Demand 5,130,129.67
AFLAC Flexible Spending Account BMO 22,260.76 N/A Demand 22,260.76 USBank Cash Per GL Various 1,366,036.32 Various Various 1,366,036.32 USBank Investment Portfolio Various 51,202,687.23 Various Various 51,152,561.25 Local Agency Investment Fund State of California 37,383,139.75 N/A Demand 37,383,139.75 Subtotal (A) $98,309,529.70 $98,259,403.72
Cash Held With 3rd Party Administrator:

TRIP 2017A Covina Wilmington Trust $817.59 N/A Demand $817.59 LA County Loan Agreement U.S. Bank 1,625,082.21 N/A Demand 1,625,082.21 Other Post-Employment Benefits Charles Schwab 1,628,992.89 N/A Demand 1,628,992.89 2021 Taxable Pension Obligation Bonds U.S. Bank 3,455,254.89 N/A Demand 3,455,254.89 2019 Wastewater Refunding Bonds U.S. Bank 2.59 N/A Demand 2.59 Subtotal (B) $6,710,150.17 $6,710,150.17
TOTAL (A+B) $105,019,679.87 $104,969,553.89

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED JULY 31, 2025
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Page 36 of 659 ends

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
July 2025
Issuer
Purchase
Date Qty
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
US Government Issues:

FEDL Agric MTG CorpMedium Term Note 06/30/22 1,000,000 96.121000 1,000,000 $ 915,357.70 0.9400 31422XGQ9 10/26/2026 US Bank (from Stifel)
FEDL Agric MTG Corp -
Medium Term Note 01/16/25 1,000,000 99.927000 1,000,000 1,000,000.00 4.6300 3134HAW66 12/30/2027 US Bank
(from Stifel)
Total Agricultural Mortgage 2,000,000 $ 1,915,357.70
Federal Farm Credit Bank Bond 6/10/2025 1,000,000 100.8300 1,000,000 $ 1,009,342.56 4.1064 3133EPZY4 7/30/2026 US Bank
(from Stifel)
FEDL Farm Credit Bank Bond 02/02/22 1,000,000 96.293000 1,000,000 996,151.59 1.5000 3133ENKV1 1/13/2027 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 04/07/22 1,000,000 98.480000 1,000,000 1,007,278.29 3.1500 3133EJDV8 3/22/2027 US Bank
(from Stifel)
FEDL Farm Credit Bank Bond 08/12/24 1,000,000 99.885000 1,000,000 1,000,000.00 4.6200 3133ERNS6 8/12/2027 US Bank
(from Stifel)
Total Federal Farm Credit 4,000,000 $ 4,012,772.44
Tennessee Valley AuthPWR Bond 1995 SER E 06/30/22 1,000,000 100.385000 1,000,000 $ 1,012,360.33 6.7500 880591CJ9 11/1/2025 US Bank (from Stifel)
FEDL Home Loan Bank Bond 02/02/22 1,000,000 99.353000 1,000,000 1,005,184.93 2.6250 3130A6ZQ3 12/12/2025 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 04/07/22 1,000,000 98.797000 1,000,000 1,003,611.45 3.0000 3130A2VE3 9/11/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/04/24 1,000,000 99.838000 1,000,000 1,000,000.00 4.3300 3133ERZM6 11/5/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/26/24 1,000,000 99.852000 1,000,000 1,000,000.00 4.5479 3133ERZS3 11/12/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/19/24 1,000,000 99.805000 1,000,000 1,000,000.00 4.6248 3130B3RN5 11/19/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12/10/24 1,000,000 99.702000 1,000,000 1,000,000.00 4.5000 3130B42Y6 12/23/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 02/18/25 1,000,000 99.797000 1,000,000 1,000,000.00 4.6000 3130B4YQ8 2/25/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12./23/2024 1,000,000 100.153000 1,000,000 1,001,962.88 4.6840 3130B0EE5 3/6/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPool #WN2479 12/04/23 1,000,000 100.711000 1,000,000 993,437.50 4.9400 3132XGXH4 5/1/2028 US Bank (from Stifel)
FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 1,000,000 99.929000 1,000,000 986,562.50 4.3800 3140LKVL4 6/1/2028 US Bank (from Stifel)
FEDL Home Loan Bank Bond 10/25/24 1,000,000 99.519000 1,000,000 1,000,000.00 4.5300 3130B3AS2 10/16/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/04/24 1,000,000 99.897000 1,000,000 1,000,000.00 4.6700 3133ERZT1 11/7/2028 US Bank
(from Stifel)
FEDL Home Loan MTG Corp -
Medium Term Note 11/19/24 1,000,000 100.008000 1,000,000 1,000,000.00 4.8982 3134HAXZ1 11/7/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 1,000,000 100.629000 1,000,000 989,687.50 4.9000 3132XGZB5 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPool#WN2534 02/16/24 1,000,000 100.629000 1,000,000 997,187.50 4.9000 3132XGY83 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2559 4/10/2024 1,000,000 100.236000 1,000,000 979,062.50 4.6000 3132XGZZ2 1/1/2029 US Bank (from Stifel)
FEDL NATL MTG ASSN Note 10/25/24 1,000,000 99.663000 1,000,000 1,000,000.00 4.4000 3135GAXR7 8/3/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/04/24 980,000 98.952000 980,000 980,000.00 4.2000 3130B2GZ2 8/13/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/09/24 2,000,000 98.769000 2,000,000 2,000,000.00 4.0000 3130B2NS0 9/4/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 1,000,000 98.360000 1,000,000 990,500.00 4.0000 3130B32X0 10/2/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 1,000,000 99.385000 1,000,000 1,000,000.00 4.6500 3130B3F65 10/22/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/05/24 1,000,000 99.608000 1,000,000 1,000,000.00 4.5000 3130B3M67 11/13/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 6/16/2025 1,000,000 99.5470 1,000,000 1,000,000.00 4.1251 3130B6SF4 6/14/2030 US Bank
(from Stifel)
Total Federal Home Loan 24,980,000 $ 24,939,557.09

Page 37 of 659 ends

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
July 2025
Issuer
Purchase
Date Qty
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Corporate Issues:

Communitywide FEDL CR UNSouth Bend IN SHS CTF 08/04/23 245,000 100.069000 245,000 $ 245,000.00 5.2000 20416TBD3 8/29/2025 US Bank (from Stifel)
Flagstar Bank NA -
Hicksville NY CD 06/06/24 245,000 100.114000 245,000 245,000.00 5.3000 33847GHY1 9/12/2025 US Bank
(from Stifel)
First Bank -
Hamilton NJ CD 06/06/24 245,000 100.109000 245,000 245,000.00 5.1500 319137CJ2 9/18/2025 US Bank
(from Stifel)
Washington State BankWashington IA CD 4/2/2024 245,000 100.110000 245,000 245,000.00 5.0000 93974LAG5 10/9/2025 US Bank (from Stifel)
First Natl Bank of AmerEast Lansing MI CE 05/16/22 245,000 99.569000 245,000 245,000.00 3.0000 32110YXE0 11/28/2025 US Bank (from Stifel)
Advantage FEDL CR UNRochester NY SHS CTF 08/24/23 245,000 100.412000 245,000 245,000.00 5.3000 00790JAD4 12/31/2025 US Bank (from Stifel)
Southwest Heritage CUOdessa TX SHS CTF 06/26/23 245,000 100.333000 245,000 245,000.00 5.1000 84503PAF7 1/7/2026 US Bank (from Stifel)
Jovia FINL FEDL CR UN -
Westbury NY CD 7/2/2024 245,000 100.333000 245,000 245,000.00 5.0000 48115LAL8 1/20/2026 US Bank
(from Stifel)
Marine FEDL CR UNJacksonvill NC SHS CTF 08/27/24 245,000 100.013000 245,000 245,000.00 4.3500 56824JBB9 2/27/2026 US Bank (from Stifel)
Truliant FEDL CR UNWinston Salem NC SHS CTF 03/09/23 245,000 100.505000 245,000 245,000.00 5.1500 89789AAH0 3/23/2026 US Bank (from Stifel)
United Fidelity Bank FSBEvansville IN CD 09/16/24 245,000 100.025000 245,000 245,000.00 4.3500 910286HZ9 3/27/2026 US Bank (from Stifel)
First Bank of The LakeOsage Beach MO CD 10/31/24 245,000 99.770000 245,000 245,000.00 4.0000 31925YBU5 4/30/2026 US Bank (from Stifel)
Ally Bank -
Midvale UT CD 04/27/22 245,000 98.885000 245,000 245,000.00 2.8500 02007GQQ9 5/5/2026 US Bank
(from Stifel)
Global FED CR UN -
Anchorage AK SHS CTF 05/14/24 245,000 100.627000 245,000 245,000.00 5.0500 37892MAP9 5/29/2026 US Bank
(from Stifel)
Inspire FEDL CR UNBristol PA SHS CTF 06/29/23 245,000 100.675000 245,000 245,000.00 5.0000 457731AQ0 6/30/2026 US Bank (from Stifel)
GESA CR UNRichland WA CD 07/19/23 245,000 101.027000 245,000 245,000.00 5.2500 37424PAH7 7/31/2026 US Bank (from Stifel)
Pima FEDL CR UNTucson AZ SHS CTF 08/02/23 245,000 101.122000 245,000 245,000.00 5.3000 722000AC0 8/17/2026 US Bank (from Stifel)
Signature Federal Cred U 08/16/23 245,000 101.163000 245,000 245,000.00 5.3000 82671DAG2 8/28/2026 US Bank
(from Stifel)
KodabankDrayton ND CD 03/09/23 245,000 100.919000 245,000 245,000.00 5.0000 50007DAC3 9/22/2026 US Bank (from Stifel)
First NATL BankDamariscotta ME CD 03/09/23 245,000 100.922000 245,000 245,000.00 5.0000 32117BFR4 9/23/2026 US Bank (from Stifel)
Austin Telco Fed CR UN- Austin
TX SHS CTF 11/14/22 245,000 101.185000 245,000 245,000.00 5.0500 052392CC9 11/27/2026 US Bank
(from Stifel)
Baxter CR UNVernon Hills IL SHS CTF 11/14/22 245,000 101.144000 245,000 245,000.00 5.0000 07181JAV6 11/30/2026 US Bank (from Stifel)
First Foundation Bank -
Irvine CA CD 06/05/24 245,000 101.178000 245,000 245,000.00 5.0625 32026U5X0 12/14/2026 US Bank
(from Stifel)
All in FED CR UnionDaleville AL SHS CTF 12/07/22 245,000 100.458000 245,000 245,000.00 4.4500 01664MAA4 12/21/2026 US Bank (from Stifel)
State Bank of India -
New York NY CD 02/01/22 245,000 96.601000 245,000 245,000.00 1.7500 856285G21 2/9/2027 US Bank
(from Stifel)
Pentagon Federal CR UN - Tysons
Corner VA 02/02/22 245,000 96.453000 245,000 245,000.00 1.7000 70962LBE1 2/18/2027 US Bank
(from Stifel)
Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 245,000 97.204000 245,000 245,000.00 2.2000 795451BH5 2/23/2027 US Bank
(from Stifel)
Beal Bank -
Plano TX CD 03/01/22 245,000 96.918000 245,000 245,000.00 2.0500 07371AZQ9 3/3/2027 US Bank
(from Stifel)
Beal Bank -
Las Vegas NV CD 03/01/22 245,000 96.918000 245,000 245,000.00 2.0500 07371CK81 3/3/2027 US Bank
(from Stifel)
Medallion Bank -
Salt Lake City UT CD 03/01/22 245,000 96.891000 245,000 245,000.00 2.0500 58404DNG2 3/8/2027 US Bank
(from Stifel)
United Republic BankElkhorn NE CD 03/05/25 245,000 100.002000 245,000 245,000.00 4.0500 909242BZ1 3/19/2027 US Bank (from Stifel)
Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 245,000 97.812000 245,000 245,000.00 2.7000 14042TFJ1 4/13/2027 US Bank
(from Stifel)
Synchrony Bank -
Draper UT CD 04/07/22 245,000 97.809000 245,000 245,000.00 2.7000 87165FK45 4/14/2027 US Bank
(from Stifel)
Capital One NA -
Mclean VA CD 04/27/22 245,000 98.340000 245,000 245,000.00 3.0500 14042RRA1 5/4/2027 US Bank
(from Stifel)
Pinnace BankNashville TN CD 5/2/2025 245,000 99.8900 245,000 245,000.00 3.9500 72345SLQ2 5/7/2027 US Bank (from Stifel)
Goldman Sachs Bank USA -
New York NY CD 04/27/22 245,000 98.331000 245,000 245,000.00 3.0500 38149M6Y4 5/11/2027 US Bank
(from Stifel)
Toyota Finl Svgs BankHenderson NV CD 05/09/22 245,000 98.580000 245,000 245,000.00 3.2000 89235MNH0 5/17/2027 US Bank (from Stifel)

Page 38 of 659 ends

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
July 2025
Issuer
Purchase
Date Qty
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Morgan Stanley Bank NA- Salt
Lake City UT CD 05/16/22 245,000 98.664000 245,000 $ 245,000.00 3.2500 61690UJ68 5/19/2027 US Bank
(from Stifel)
Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 245,000 98.664000 245,000 245,000.00 3.2500 61768EJR5 5/19/2027 US Bank (from Stifel)
Discover BankGreenwood DE CD 05/20/22 245,000 98.574000 245,000 245,000.00 3.2000 254673E36 5/24/2027 US Bank (from Stifel)
Optum BankDraper UT CD 6/23/2025 245,000 100.2910 245,000 245,000.00 4.1500 68405VDM8 6/30/2027 US Bank (from Stifel)
Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 245,000 100.083000 245,000 245,000.00 4.0000 98138MCK4 8/30/2027 US Bank (from Stifel)
Vantage West CR UNTucson AZ SHS CTF 09/04/24 245,000 100.081000 245,000 245,000.00 4.0000 92213MAB7 9/13/2027 US Bank (from Stifel)
Ideal Credit UnionWoodbury MN SHS CTF 12/07/22 245,000 101.225000 245,000 245,000.00 4.5000 45157PAZ3 12/29/2027 US Bank (from Stifel)
Alliant Credit UnionChicago IL SHS CTF 12/20/22 245,000 102.021000 245,000 245,000.00 4.8500 01882MAA0 12/30/2027 US Bank (from Stifel)
Carter FEDL CR UNSpringhill LA SHS CTF 01/14/25 245,000 100.537000 245,000 245,000.00 4.2000 14622LAW2 1/28/2028 US Bank (from Stifel)
Telco Plus CR UnLongview TX SHS CTF 02/03/25 245,000 100.664000 245,000 245,000.00 4.2500 87921MAA2 2/18/2028 US Bank (from Stifel)
Merrick BankSouth Jordan UT CD 02/18/25 245,000 100.669000 245,000 245,000.00 4.2500 59013K4U7 2/28/2028 US Bank (from Stifel)
Valley Natl BankPassaic NJ CD 02/27/25 245,000 100.651000 245,000 245,000.00 4.2500 919853QC8 3/6/2028 US Bank (from Stifel)
One Commnity BankOregon WI CD 6/12/2025 245,000 100.0540 245,000 245,000.00 4.0000 682325FT7 3/20/2028 US Bank (from Stifel)
Milestone BankSalt Lake City UT CD 4/28/2025 245,000 99.9200 245,000 245,000.00 3.9500 59934MDC9 4/28/2028 US Bank (from Stifel)
Southpoint BankBirmingham AL CD 04/28/25 245,000 100.0560 245,000 245,000.00 4.0000 84464PCC9 4/28/2028 US Bank (from Stifel)
Cornerstone BankFargo ND CD 05/01/23 245,000 102.467000 245,000 245,000.00 - 219232CR4 5/10/2028 US Bank (from Stifel)
Sound CR UNTacoma WA SHS CTF 5/19/2025 245,000 100.4400 245,000 245,000.00 4.1500 83616HAH7 6/2/2028 US Bank (from Stifel)
Celtic BankSalt Lake City UT CD 6/4/2025 245,000 100.0460 245,000 245,000.00 4.0000 15118RW45 6/12/2028 US Bank (from Stifel)
BOM BankNatchitoches LA CD 06/04/25 245,000 100.0990 245,000 245,000.00 4.4000 09776DAP9 6/16/2028 US Bank (from Stifel)
First FEDL S&L ASSN -
Lakewood OH CD 06/20/24 245,000 100.404000 245,000 245,000.00 5.3589 32023HBV9 6/28/2028 US Bank
(from Stifel)
Global FED CR UNAnchorage AK SHS CTF 6/16/2025 245,000 100.5810 245,000 245,000.00 4.2000 37892MAX2 6/30/2028 US Bank (from Stifel)
Texas Exchange Bank SSBCrowley TX CD 10/28/24 245,000 100.170000 245,000 245,000.00 4.0500 88241TUA6 7/12/2028 US Bank (from Stifel)
CY Fair FCUHouston TX SHS CTF 06/26/23 245,000 100.196000 245,000 245,000.00 5.3000 23248UAC1 7/14/2028 US Bank (from Stifel)
Numerica Credit Union-Spokane
VLY WA SHS CTF 07/12/23 245,000 103.141000 245,000 245,000.00 5.1000 67054NBK8 7/31/2028 US Bank
(from Stifel)
Tucson FEDL CR UNTucson AZ CD 09/01/23 245,000 102.935000 245,000 245,000.00 5.0000 898812AC6 9/8/2028 US Bank (from Stifel)
Money One FCULargo MD SHS CTF 09/01/23 245,000 102.949000 245,000 245,000.00 5.0000 60936TAL3 9/14/2028 US Bank (from Stifel)
San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 245,000 100.792000 245,000 245,000.00 4.2500 79772FAL0 11/27/2028 US Bank (from Stifel)
SKYLA FEDL CR UNCharlotte NC SHS CTF 5/21/2025 245,000 100.3260 245,000 245,000.00 4.1000 83086XAE0 11/30/2028 US Bank (from Stifel)
BMW Bank of North AmericaSalt Lake City UT CD 5/2/2025 245,000 99.9610 245,000 245,000.00 4.0000 05612LER9 5/9/2029 US Bank (from Stifel)
First Premier BankSioux Falls SD CD 5/13/2025 245,000 99.7940 245,000 245,000.00 3.9500 33610RWL3 5/21/2029 US Bank (from Stifel) Covantage CUAntigo WI SHS CTF 5/14/2025 245,000 100.7550 245,000 245,000.00 4.0500 22282XAL4 5/29/2029 US Bank
(from Stifel)
ClearPath FED CR UN -
Burbank CA SHS CTF 07/09/24 245,000 100.084000 245,000 245,000.00 5.4000 18507MAD3 7/30/2029 US Bank
(from Stifel)
Altaone FED CR UN -
Ridgecrest CA SHS CTF 8/27/2024 245,000 99.421000 245,000 245,000 3.8500 02157RAC1 9/13/2029 US Bank
(from Stifel)
Freedom Northwest CR UN 12/23/2024 245,000 100.596000 245,000 245,000.00 4.1200 356436AV7 12/31/2029 US Bank
(from Stifel)
JP Morgan Chase Bank NAColumbus OH CD 01/24/25 245,000 100.527000 245,000 245,000.00 4.7500 46657VWH9 1/31/2030 US Bank (from Stifel)
UBS Bank USASalt Lake City UT CD 03/05/25 245,000 100.409000 245,000 245,000.00 4.1000 90355GUL8 3/12/2030 US Bank (from Stifel)
Luana SVGS BankLuana IA CD 03/05/25 245,000 99.535000 245,000 245,000.00 3.9000 549104G76 3/13/2030 US Bank (from Stifel)
Western State BankDevils Lake ND CD 03/05/25 245,000 99.989000 245,000 245,000.00 4.0000 95960NLA3 3/25/2030 US Bank (from Stifel)

Page 39 of 659 ends

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
July 2025
Issuer
Purchase
Date Qty
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Poppy BankSanta rosa CA CD 4/2/2025 245,000 98.7330 245,000 $ 245,000.00 4.1000 73319FDX4 4/8/2030 US Bank (from Stifel)
EaglebankBethesda MD CD 04/02/25 245,000 100.2030 245,000 245,000.00 4.0500 27002YHQ2 4/16/2030 US Bank (from Stifel)
American Express Natl BKSalt Lake City UT CD 4/28/2025 245,000 100.3900 245,000 245,000.00 4.1000 02589AHE5 4/30/2030 US Bank (from Stifel)
BNY Mellon NAPittsburgh PA CD 6/12/2025 245,000 99.9630 245,000 245,000.00 4.0000 05584CY59 6/18/2030 US Bank (from Stifel)
Farmers & Merchants BKAshland NE CD 6/16/2025 245,000 99.9320 245,000 245,000.00 4.4000 308914AC4 6/24/2030 US Bank (from Stifel)
American Bank CommerceWolfforth TX CD 6/16/2025 245,000 100.0220 245,000 245,000.00 4.5000 02432LAC1 6/25/2030 US Bank (from Stifel)
Jeanne D Arc FCULowell MA CD 6/23/2025 245,000 99.9980 245,000 245,000.00 4.0000 472207AL3 6/28/2030 US Bank (from Stifel)
State Bk India Chicago III 07/30/25 245,000 100.189000 245,000 245,000.00 4.0500 85628AAT7 7/29/2030 US Bank Total Certificates of Deposit 20,335,000 $ 20,335,000.00 51,315,000 $ 51,202,687.23
19,782.33
1,346,253.99
US Bank Total Value of Portfolio 51,315,000 $ 52,568,723.55 US Bank Cash Per GL
Stifel Cash Per GL
US Bank Securities

Page 40 of 659 ends

Qty Purch Date Maturity
Date of
Disposition
Share Price at
Purchase Date Net Trade Amount Cost Basis Value Market Value Accrued Interest Issuer CUSIP Held by 2,450 07/23/25 8/7/2028 100.0000 $ 245,000.00 $ 245,000.00 $ 245,000.00 CONNEXUS CREDIT UNION 20825WEB2 US Bank 2,450 07/23/25 8/5/2027 100.0000 245,000.00 245,000.00 245,000.00 MUTUAL FIRST FEDERAL CU 62825MAB0 US Bank 2,450 07/30/25 7/29/2030 100.0000 245,000.00 245,000.00 245,000.00 State Bk India Chicago III 85628AAT7 US Bank Total $ 735,000.00 $ 735,000.00 $ 735,000.00 -
Qty Purch Date Maturity
Date of
Disposition
Share Price at
Sale / Maturity
Date Original Cost Value
Par Value at
Sale/Maturity
Gain / (Loss) on Sale
/ Redemption
Interest Earnings
Since Purchase Issuer CUSIP Held by
2,450 06/25/24 7/9/2027 7/9/2025 100.000000 $ 245,000.00 $ 245,000.00 - $ 13,229.98 Credit Union New Jersey -
Ewing NJ SHS CTF 22552BAA9 US Bank
10,000 07/02/24 7/9/2027 7/9/2027 100.000000 1,000,000.00 1,000,000.00 - 52,700.00 FEDL Agric MTG Corp -
Medium Term Note 31424WLD2 US Bank
2,450 07/01/23 7/14/2025 7/14/2025 100.000000 245,000.00 245,000.00 - 26,005.63 Liberty Fed CR UNEvansville IN SHS CTF 53052LAW9 US Bank 2,450 06/30/22 7/15/2025 7/15/2025 100.000000 245,000.00 245,000.00 - 23,909.35 American First CR UNBrea CA SHS CTF 02616ABJ7 US Bank
10,000 01/14/25 1/16/2029 1/16/2029 100.000000 1,000,000.00 1,000,000.00 - 25,000.00 FEDL Home Loan Bank Bond 3130B4MG3 US Bank 2,450 07/10/23 7/25/2025 7/25/2025 100.000000 245,000.00 245,000.00 - 26,215.02 TTCU Federal CR UnionTulsa OK CD 89854LAE3 US Bank
Total $ 2,980,000.00 $ 2,980,000.00 $ - $ 167,059.98
Period Interest Revenue
Previous Month $165,495.41
Previous 12 mos. $2,705,753.73

CITY OF COVINA

INVESTMENT TRANSACTION SUMMARY
FOR THE MONTH ENDED JULY 31, 2025
Purchased Investments
Net Revenue Analysis - for Period Ending July 31, 2025
Sold/Matured Investments

Page 41 of 659 ends

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
August 11, 2025
LAIF Home
PMIA Average Monthly
Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
July 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
7/9/2025 7/9/2025 RW 1775503 1736097 BEI ZOU -4,000,000.00 7/15/2025 7/14/2025 QRD 1779800 N/A SYSTEM 377,418.85
7/16/2025 7/15/2025 RW 1780316 1740901 BEI ZOU -6,000,000.00 7/18/2025 7/17/2025 RD 1780424 1741022 BEI ZOU 8,000,000.00 Account Summary
Total Deposit: 8,377,418.85 Beginning Balance: 39,005,720.90 Total Withdrawal: -10,000,000.00 Ending Balance: 37,383,139.75 8/11/25, 2:57 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Attachment A-4 City

Page 42 of 659 ends

Statement Total
Balance Percentage
Cash Balances $9,723,703 9.26%
Local Agency Investment Fund 37,383,140 35.60%
Treasury / Agency 30,867,687 29.39%
Certificate of Deposits 20,335,000 19.36%
Funds Held by Bond Trustees 6,710,150 6.39%
Total $105,019,680 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of July 31, 2025
*Average Investment coupon rate: 4.17% (based on weighted average of Original Cost Value) Cash Balances, 9.26%
Local Agency Investment
Fund, 35.60%
Treasury / Agency, 29.39%
Certificate of Deposits,

19.36%
Funds Held by Bond
Trustees, 6.39%

HOLDINGS BY TYPE
Attachment A-5 City

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CASH PER BANK AND INVESTMENT BALANCE 6/30/2025 $588,355.34 RECEIPTS 7/1/25-7/31/25 6,404.22

DISBURSEMENTS 7/1/25-7/31/25 -
CASH PER BANK AND INVESTMENT BALANCE 7/31/2025 $594,759.56

ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE
CHECKING ACCOUNT $3,817.64
LOCAL AGENCY INVESTMENT FUND Attachment A-6 590,941.92
AVAILABLE CASH PER BANK BALANCES $594,759.56
CASH HELD BY BOND TRUSTEES 0.00
TOTAL CASH PER BANK AND INVESTMENT / BOND TRUSTEE CASH BALANCE 7/31/2025 $594,759.56 FOR THE MONTH ENDED JULY 31, 2025

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT Attachment A- Agency

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BANK ACQUISITION MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:

Checking Account BMO $3,817.64 N/A Demand $3,817.64
Local Agency Investment Fund State of California 590,941.92 N/A Demand 590,941.92 Subtotal (A) $594,759.56 $594,759.56
Cash Held With 3rd Party Administrator:
(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.00 N/A Demand $0.00 Fiscal Agent: U.S. Bank
(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
Subtotal (B) $0.00 $0.00
TOTAL (A+B) $594,759.56 $594,759.56
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED JULY 31, 2025
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.

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Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
August 11, 2025
LAIF Home
PMIA Average Monthly
Yields

S/A CITY OF COVINA FOR COVINA

REDEVELOPMENT AGENCY

FINANCE DIRECTOR
125 EAST COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 65-19-007
July 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
7/15/2025 7/14/2025 QRD 1778877 N/A SYSTEM 6,404.22
Account Summary
Total Deposit: 6,404.22 Beginning Balance: 584,537.70
Total Withdrawal: 0.00 Ending Balance: 590,941.92
8/11/25, 2:56 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Attachment A-6

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Quarter
Ending City Agency*
7/31/2023 $101,152,395 $3,709,246
7/31/2024 $103,461,713 $5,738,639
7/31/2025. $105,019,680 $594,760

CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY CASH AND INVESTMENTS THREE YEAR COMPARISON AS OF JULY 31, 2025 The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
7/31/2023 7/31/2024 7/31/2025.
$101,152,395 $103,461,713 $105,019,680
$3,709,246 $5,738,639
$594,760
MONTH ENDING JULY 31, 2025
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
City Agency*
sdsdad
Attachment A-7 City Agency

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: September 2, 2025
Title: Pilot Solar Street Light Program Project – Project No. P2514 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Green Giant Landscape, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the City-Wide Solar Street Light Pilot Program Project – Project No. P2514.

EXECUTIVE SUMMARY/BACKGROUND:

The City continues to explore the use of solar street light technologies in an effort to increase visibility and security in local neighborhoods and parks. These technologies present a viable alternative to traditional wired streetlights in that they provide suitable illumination, utilize light emitting diode components that require reduced maintenance activities and that they do not require electrical conduit, thereby reducing installation costs. To pilot the installation of these solar technologies, a variety of locations throughout the City have been identified, including Hollenbeck Park, Banna Park, Covina Park, the future Recreation Village and in residential neighborhoods. As contemplated, additional installations will be pursued in other locations, depending on funding availability in upcoming years.

On March 4, 2025, the City Council approved a contract with Green Giant Landscape, Inc. in the amount of $53,496 for the installation of six (6) Supera 60W solar lights. Construction of the public improvements have been completed and it is recommended that the work performed by Green Giant Landscape, Inc. be accepted and that a Notice of Completion (Attachment A) be issued by the City Clerk.

FISCAL IMPACT:

Project funding for the City-Wide Solar Street Light Pilot Program Project – Project No. P2514 was allocated as follows:

Source of Project Funds Amount Account
Covina Landscape District $70,000 2720-2300-55310-P2514 Total $70,000
The following table represents the final project summary:

Item Actual
Project Appropriations $70,000
Green Giant Landscape, Inc. – (Contract Amount) ($53,496) CEJ Engineers, Inc – (Inspection Services) ($10,000)
Total Expenditures ($63,496)
Total UNDER BUDGET $6,504

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Project savings of $6,504 will be returned to the City’s Covina Landscape District Fund - Fund Balance for use towards future projects.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: July 17, 2025 . The work done was:

City-Wide Solar Street Light Pilot Program Project – Project No. P2514

8. The names of the contractor, if any, for such work improvement was:

Green Giant Landscape, Inc. March 4, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

City-Wide Solar Street Light Pilot Program Project – Project No. P2514

10. The street address of said property is 800 Block of W. Chester Road, Covina CA (If no street address has been officially signed, insert “None”.) Dated September 2, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on September 2, , 2025 at Covina , California .

Rafael M. Fajardo, City of Covina

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ATTACHMENT A

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: September 2, 2025
Title: Written Report for Urgency Ordinance 25-04 Pursuant to Government Code Section 65858 (d)
Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Recommendation: Receive and file the written report describing the measures taken to alleviate the conditions that led to the adoption of the urgency ordinance.

EXECUTIVE SUMMARY:

On May 6, 2025, the City Council determined that the lack of the City's land use policies or standards and the potential of health hazards regarding battery energy storage system facility (BESS) pose a current and immediate threat to the public health, safety, and/or welfare. The City Council adopted Ordinance 25-01 and established an interim moratorium for 45 days on this type of new land use pending further research and study. Subsequently, on June 17, 2025, the City Council adopted Ordinance 25-04, which extended the interim moratorium for 10 months and 15 days, to expire in May 2026. Related to this item is the Zoning Code amendment (ZCA) 25-2, amending CMC Title 17 by adding a definition for BESS and requiring a conditional use permit (CUP) within the M-1 Light Manufacturing Zone. The City Council will consider the zoning code amendment at its September 2, 2025, public hearing agenda. The objective is for the City Council to adopt the zoning code amendment, establish new regulations, and repeal the moratorium ordinance on battery energy storage system facilities. After 30 days from the second reading, the ordinance establishing regulations for battery energy storage system facilities will be effective, and the moratorium will be repealed. Government Code Section 65858(d) requires that at least ten days prior to the expiration of an interim ordinance or any extension, the City Council must issue a written report describing the measures taken to alleviate the condition(s) which led to the adoption of the ordinance. Staff prepared the attached written report to comply with State Law.

Respectfully submitted,

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ATTACHMENT A
10-DAY WRITTEN REPORT

REGARDING MEASURES TAKEN TO ALLEVIATE CONDITIONS
WHICH LED TO ADOPTION OF URGENCY ORDINANCE 25-04

ESTABLISHING A TEMPORARY PROHIBITION ON BATTERY

ENERGY STORAGE SYSTEM FACILITIES WITHIN THE CITY OF
COVINA
I. Background
On May 6, 2025, the City Council of Covina determined that the lack of City’s land use policies or standards and the potential of health hazards as evidenced by a major fire at an existing Battery Energy Storage System (BESS) facility in the unincorporated community of Moss Landing that prompted evacuations and highway closures in Monterey County, pose a current and immediate threat to the public health, safety, and/or welfare and a need for immediate preservation of the public peace, health, or safety. The City Council adopted Urgency Ordinance 25-01 on May 6, 2025, and established an interim moratorium for BESS facilities.

Subsequently, on June 17, 2025, the City Council adopted Urgency Ordinance 25-04, which extended the interim moratorium for 10 months and 15 days (Government Code Section 65868(a)).

Urgency Ordinance took effect on May 6, 2025, and will expire on May 6, 2026. Government Code Section 65858(d) requires that at least ten days prior to the expiration of an interim ordinance or any extension, the CityCouncil must issue a written report describing themeasures taken to alleviate the condition(s) which led to the adoption of the ordinance.

II. MeasuresTaken Since the Adoption of the Interim Ordinance As City staff's findings demonstrated, Urgency Ordinance 25-04 was enacted in order to preserve public health, safety, and general welfare of City residents, firefighters, and emergency responders during emergency operations, basedon, amongotherthings, the hazards of fire, explosion, or dangerous conditions evidenced by the existing BESS facility in the unincorporated community of Moss Landing in Monterey County.

To alleviate the conditions that led to the adoption of Urgency Ordinance 25-04, the City has taken the following steps since its adoption:

1. City staff have taken steps to research the hazards associated with BESS facilities, the land use development policies, and standards relating to such facilities, and evaluate the potential development of such facilities within the City.

In collaboration with the City Attorney's office, City staff have explored amendments to the City's Zoning Code aimed at addressing the public safety and mitigating the potentially adverse environmental impacts of any BESS facilities in the City in order to accomplish the goals of Urgency Ordinance 25-04. The research included reviewing what other cities in California are doing in order to address safety standards and environmental safeguards regarding BESS facilities and identify effective legislative

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frameworks to accomplish it.
 City staff found at least one City within the state has adopted an "Energy Storage Facility” ordinance (Rancho Cucamonga, Ordinance No. 1031), prohibiting BESS energy storage facilities in all zones except their industrial zone, adopting definitions, land use, and development standards for such facilities.  City staff continue to review contemporary literature on BESS facilities as they relate to zoning codes, including but not limited to the following reports: U.S.

Department of Energy/Pacific Northwest National Laboratory on “Local Zoning and Permitting for Battery Energy Storage System” dated October 26, 2023, by Devyn W. Powell and Jeremy B. Twitchell; and, “Battery Energy Storage System Guidebook for Local Governments,” State of New York, NYSERDA 17 Columbia Circle, Albany, NY.

2. Recognizing the safety risks associated with BESS facilities, including but not limited to fire and environmental risks, City staff have taken steps to engage the Los Angeles County Fire Department for an in-depth review of emergency response procedures and preparedness for potential incidents at such facilities. Such steps include review, evaluation, and providing comments on the suitability of being placed within the industrial area in the City.

III. Conclusion
The City concluded its research and determined that a Zoning Code Amendment is required to address the BESS facilities, by adding a definition and as a conditionally permitted use under the M-1 Light Manufacturing Zone. The requirement of a conditional use permit (CUP) for a battery energy storage system facility will allow the city staff, Planning Commission, and the public to thoroughly evaluate whether the uses, operation, and activities would pose an adverse effect on adjacent sites and surroundings. The CUP process is designed to ensure that decisionmakers have all the necessary information to create requirements to avoid problems and conflicts. The City Council will consider the Zoning Code Amendment (ZCA) 25-2 at its September 2, 2025, regular meeting. The objective is for the City Council to adopt the zoning code amendment, establish new regulations, and repeal the moratorium ordinance on battery energy storage system facilities. After 30 days from the second reading, the ordinance establishing regulations for battery energy storage system facilities will be effective, and the moratorium will be repealed. As a result, Urgency Ordinance 25-04 is not necessary once the adopted Zoning Code Amendment becomes effective.

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: September 2, 2025
Title: Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Approve Recommendation from the Traffic and Mobility Advisory Commission for the installation of speed hump on North Larkin Drive between Badillo Street and San Bernardino Road; and

2. Award a Minor Construction and Maintenance Agreement to FS Contractors, Inc. as the lowest responsive, responsible bidder in an amount not-to-exceed $22,950 and authorize the City Manager, or his designee, to execute the Agreement.

EXECUTIVE SUMMARY:

During the past several months, the Department of Public Works - Engineering Division has received service requests from residents for the installation of traffic calming speed humps along North Larkin Drive between Badillo Street and San Bernardino Road. On August 12, 2025, City staff presented this request to the Transportation and Mobility Advisory Commission for their consideration and recommendation to the City Council. The Transportation and Mobility Advisory Commission reviewed and approved City staff’s recommendation for the installation of two speed humps on North Larkin Drive between Badillo Street and San Bernardino Road.

Speed humps have been used as a traffic calming device in many cities to reduce vehicle speeds on local residential streets with a single travel lane in each direction. Speed humps are round, raised areas of asphalt constructed across the roadway width and the length of speed humps are generally 12 feet with a maximum height of 3 inches; new installations can also span the full width of a street tapering at the gutters to not affect storm water flow.

BACKGROUND:

North Larkin Drive is a residential local roadway that runs north / south, carries one lane of traffic in each direction and is stop-controlled at Badillo Street and San Bernardino Road. The roadway is approximately 34-feet wide from curb face to curb face with parking allowed on the west and east side of the road with no street sweeping restrictions. The approximate length of the project area is 1,080 linear feet.

Several requests were made to the Engineering Department from residents living on North Larkin Drive between Badillo Street and San Bernardino Road for the installation of traffic calming improvements. Residents stated cars are speeding through their neighborhood due to the lack of stop signs and other traffic calming measures and that an accident may happen at any time.

DISCUSSION:

Residents living at this location submitted a Speed Hump request to the Engineering Division (Attachment A).

City staff assessed the request according to the City’s Speed Hump Policy and determined that this street segment is eligible for the installation of two speed humps pursuant to the following:
 A substantial majority (67%) of residents on logical continuous segments of a local residential street must support the installation of speed humps; 70% approved the installation.

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 The street shall be no more than one lane in each direction.  The street should not be a truck route or a transit route.  The street should not have grades greater than 5%. On hilly/rolling streets, the eligible segment of the street shall meet the minimum sight distance requirements.  Streets eligible for the installation of speed humps shall have a posted speed limit of 30 mph or less as determined in accordance with State Law, and shall have an 85% percentile speed minimum of 10 mph over the posted speed limit.
 The street should not have grades greater than 5%. On hilly/rolling streets, the eligible segment of the street shall meet the minimum sight distance requirements.  Streets less than 1,200 feet and greater than 600 feet may be eligible for speed humps provided they meet all other criteria and the street is continuous to street segments of 1,200 feet or longer with speed humps.

City staff subsequently requested informal proposals for the Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road and three (3) proposals were submitted to the City with the following results:

Rank Contractor Location Bid Base Amount
1 FS Contractors, Inc. Sylmar, CA $22,950
2 G.M. Sager Construction Co, Inc. Pomona, CA $27,000
3 Gentry Brothers, Inc Irwindale, CA No Response
City staff reviewed all proposal documents as well as contractor backgrounds and recently completed projects for competency. It was determined that FS Contractors, Inc. was the lowest responsive, responsible bidder to perform the Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road.

FISCAL IMPACT:

A total funding amount of $100,000 has been allocated from Measure R funding sources (Account No. 2410- 2200-55310-T2602) for the Traffic Calming Improvement Project – City Wide in the City’s approved Fiscal Year 2025-2026 Capital Improvement Program Budget. Construction of the Speed Hump Installation Project on North Larkin Drive between Badillo Street and San Bernardino Road will serve as a new traffic calming measure intended to protect the health and safety of Covina residents.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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ATTACHMENT A

CITY OF COVINA AGREEMENT FOR

MINOR CONSTRUCTION AND MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated September 2, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and FS Contractors, Inc a California corporation (Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to construction of the Traffic Calming Improvements Project – Project No. T2602 – Speed Hump Installation – N. Larkin Dr.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum of Twenty-Two Thousand Nine Hundred and Fifty Dollars ($22,950) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Jose Angel Fierros, President (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement.

Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

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G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Performance and Labor and Material Bonds. Within ten (10) business days from the execution of this Agreement, Contractor shall provide the City with: (1) a Performance Bond, which shall be maintained until the end of the warranty period set forth in subsection O of this Section 3, to assure faithful performance of this Agreement in regard to the work required to be constructed pursuant to this Agreement in the amount of the Contract; and (2) a Labor and Materials Bond to secure payment to any contractor, subcontractor, persons renting equipment, or furnishing labor or materials for the work required to be constructed or installed pursuant to this Agreement in the additional amount of the Contract. The bonds shall be in substantially the form attached hereto as Exhibits C and D, incorporated herein by this reference, and approved by the City Attorney. The surety shall be a surety admitted in the State of California and approved by the City.

J. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

K. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

L. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

M. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

N. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All

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inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

O. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

P. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of Five Hundred Dollars ($500.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

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5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time be necessary in order for Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule,

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regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or

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termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2).

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3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any

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premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In

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the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Engineering Division Jose Angel Fierros, President City of Covina FS Contractors, Inc
125 E. College Street 14838 Bledsoe Street
Covina, California 91723 Sylmar, CA 91342

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

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19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, C, and D constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

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effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims.

All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Contractor:

FS Contractors, Inc.
a California Corporation
By:

Name: Jose Angel Fierros
Title: President
By:

Name: Jose Ernesto Fierros
Title: Corporate Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

SCOPE OF WORK

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EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such

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worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

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EXHIBIT C

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), State of California, has awarded to FS Contractors, Inc – 14838 Bledsoe Street, Sylmar, CA 91342 (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

TRAFFIC CALMING IMPROVEMENTS PROJECT – PROJECT NO. T2602 – SPEED HUMP INSTALLATION – N. LARKIN DR
(Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

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The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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EXHIBIT D

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

TRAFFIC CALMING IMPROVEMENTS PROJECT – PROJECT NO. T2602 – SPEED HUMP INSTALLATION – N. LARKIN DR
(Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars
($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

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its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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1 4 8 3 8 B L E D S O E S T R E E T • S Y L M A R , C A 9 1 3 4 2 P H O N E : ( 8 1 8 ) 8 3 8 - 6 0 4 0 • F A X : ( 8 1 8 ) 8 3 8 - 6 1 7 1 C O N T R A C T O R ’ S L I C E N S E N O . 1 0 0 5 9 4 0 C L A S S A - C8 - C 2 7 • D I R N O . 1 0 0 0 0 3 3 4 3 8 PROPOSAL R1
Speed Humps at N Larkin Drive
July 14, 2025
Mr. Michael Flores, Jr.

Public Works Manager
City of Covina
Department of Public Works
125 East College Street
Covina, CA 91723
[email protected]
626-384-5482 Office
PROJECT: Speed Humps at N Larkin Drive between W San Bernardino Road and Badillo Street
Dear Mr. Flores, Jr.:

Per your July 7, 2025 email request, we hereby propose to furnish all labor, material, equipment, and transportation necessary to complete the work as itemized in the table below. The scope of work includes the construction of two (2) speed humps on N Larkin Drive between W San Bernardino Road and Badillo Street. Reference attached email correspondence, photos, and City speed hump standard.

Item Description Quantity Unit Unit Price Item Total
1 Mobilization and traffic control. 1 LS $1,000.00 $1,000.00 2 Construct speed hump per attached City Standard ST010. Street is 34’ wide. 2 EA $7,000.00 $14,000.00 3 Furnish and install striping and signage for speed hump per attached City Standard ST-010. 1 LS $7,950.00 $7,950.00 TOTAL PRICE* $22,950.00
*The Total Price is the minimum price for performing the work even if the final quantity ends up being less than that shown on the Proposal. If the quantity exceeds the specified quantity, then the additional quantity will be charged per the unit price. Price is good for 30 days from the date of Proposal. Price is based on prevailing wage rates. All work is based on one move-in. Additional move-ins will be charged at a rate of $1,000.00 each.

EXCLUSIONS: Permits, bond, engineering survey, re-establishment of survey monument, utility relocation and removal of existing striping are not included in the proposal.

ACCEPTANCE OF PROPOSAL
I/We agree to and hereby accept the proposed scope of work and prices. You are hereby authorized to proceed with the work.

Accepted By:

Name and Title Signature Date
Name and Title Signature Date

ATTACHMENT B

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: September 2, 2025
Title: HAWK Traffic Beacon Installation Project – Project No. T2601 – Award of Contract to PTM General Engineering Services, Inc. for an Amount of $298,998 Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Approve plans and specifications for the HAWK Traffic Beacon Installation Project – Project No. T2601;

2. Award a contract for the HAWK Traffic Beacon Installation Project – Project No.

T2601 to PTM General Engineering Services, Inc. as the lowest responsive and responsible bidder in an amount of $298,998 and authorize the City Manager to execute the contract;

3. Authorize a project contingency amount of $30,000 (approximately 10% of contract) for any unforeseen construction expenses;

4. Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep Construction Services, Inc. for Inspection Services in the amount of $50,400 and authorize the City Manager to execute the PSA; and

5. Approve Resolution CC 2025-102 appropriating $150,000 from available Proposition C Fund – Fund Balance for use towards the project.

EXECUTIVE SUMMARY/BACKGROUND:

As part of the City’s Fiscal Year 2025-2026 Capital Improvement Program, the City Council approved the “HAWK Traffic Beacon Installation Project – Project No. T2601”, which consists of the installation of a HighIntensity Activated Crosswalk (HAWK) Traffic Beacon at the intersection of Citrus Avenue and Benbow Street.

The installation of the HAWK Traffic Beacon will improve pedestrian safety at this uncontrolled sidewalk.

Following a public bidding process, it has been determined that the lowest responsive and responsible bidder for the project is PTM General Engineering Services, Inc. As such, it is recommended that a contract be awarded for the HAWK Traffic Beacon Installation Project – Project No. T2601 to PTM General Engineering Services, Inc. as the lowest responsive and responsible bidder in the amount of $298,998 and authorize the City Manager to execute the contract.

DISCUSSION:

A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, July 17th, 24th, and 31st 2025. Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, August 5th, 2025.

Beginning at 10:00 a.m. on August 5th, 2025, the City Clerk publicly opened and read four (4) sealed bids with the following result:

Rank Bidder Location Total Base Bid
Amount
1 PTM General Engineering Services, Inc. Riverside, CA $298,998 2 Crosstown Electrical & Data, Inc. Irwindale, CA $341,886 3 DBX, Inc. Temecula, CA $353,950

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4 California Professional Engineering, Inc. La Puente, CA $382,015 City staff has reviewed all bid documents for compliance and has evaluated the contractor’s professional background and recently completed projects for competency. As a result, City staff recommends a contract award to PTM Engineering Services, Inc. given that this firm has completed a significant number of projects for municipalities including the City of Covina.

FISCAL IMPACT:

The HAWK Traffic Beacon Installation Project – Project No. T2601 is included in the adopted Fiscal Year 2025- 2026 Capital Improvement Program with a total allocation of $250,000 from the Proposition C – Account No. 2405-2200-55340-T2501. Resolution CC 2025-102 will appropriate an additional $150,000 from available Proposition C Fund – Fund Balance for use towards the completion of this project. The new total funding allocation for the HAWK Traffic Beacon Installation Project – Project No. T2601 will be $400,000.

The following is an updated listing of project funding:

PROJECT FUNDING
Source of Project Funds Amount Account Council Appropriation Action Proposition C $250,000 2405-2200-55340-T2601 FY 2025-2026 CIP Budget Proposition C $150,000 2405-2200-55340-T2601 Resolution CC 2025-102 Total $400,000
The following table conveys the anticipated expenditure summary:

PROJECT EXPENSES
Description Amount
Base Bid (PTM General Engineering Services, Inc.) $298,998 Contingency Allowance $30,000
Total Contract Amount $328,998
Construction Management (Siterep Construction Services, Inc.) $50,400 Total Fiscal Impact $379,398
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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ATTACHMENT A
RESOLUTION CC 2025-102

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025/2026 CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE $150,000
FROM AVAILABLE PROPOSITION C FUND – FUND BALANCE FOR

USE TOWARDS THE HAWK TRAFFIC BEACON INSTALLATION
PROJECT – PROJECT NO. T2601
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to amend the 2025/2026 Capital Improvement Program Budget and appropriate $150,000 from available Proposition C Fund – Fund Balance for use towards the HAWK Traffic Beacon Installation Project – Project No. T2601.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025/2026 Capital Improvement Program Budget and appropriate $150,000 from available Proposition C Fund – Fund Balance as follows:

Account No. Account Description Amount ($) Increase/Decrease 2405-2200-
55340-T2601
Prop C-Streets-Traffic
Signal System-HAWK
Traffic Beacon
Installation Project
$150,000 Increase
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 2
nd day of September, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor

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Resolution CC 2025-102 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-102 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 2
nd day of September, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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ATTACHMENT B

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated September 2, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Siterep Construction Services, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor for inspection services related to the HAWK Traffic Beacon Installation Project – Project No. T2601.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Fifty Thousand Four Hundred Dollars ($50,400) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

ATTACHMENT C

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B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Andre Ortiz, President (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Administrative Services Director.

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C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such

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additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if

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disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2).

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3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at

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Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by

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Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works, Engineering Attn: Andre Ortiz
City of Covina Siterep Construction Services, Inc.
125 E. College Street 301 E. Arrow Highway, Suite 105
Covina, California 91723 San Dimas, CA 91773

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

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21. Exhibits. Exhibits A, & B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

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29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Siterep Construction Services, Inc.
a California corporation
By:

Name: Andre Ortiz
Title: President
By:

Name: Andre Ortiz
Title: Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

APPROVED FEE SCHEDULE

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Attachment 2 – PROPOSED FEE
ITEM DESCRIPTION Unit RATE SUBTOTAL
1 Field Observer – HAWK Traffic Beacon Installation Project 1 LS $50,400.00 $50,400.00 TOTAL $ 50,400.00

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EXHIBIT B

SCOPE OF SERVICE

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August 13, 2025
City of Covina
Rafael Fajardo
City Engineer
125 East College St.

Covina, CA 91723
RE: HAWK Traffic Beacon Installation Project
Dear Mr. Fajardo,
Thank you for allowing Siterep Construction Services, Inc. the opportunity to provide this proposal for inspection services related to the above-mentioned project. Siterep is prepared to allocate its resources to assist the City of Covina in ensuring the work is in conformance with all local and regional standards.

Siterep’s key personnel have over 30 years of field experience in public works project construction and inspections throughout Southern California.

Siterep will provide inspection services per the attached exhibits:
• Attachment 1 – Scope of Work
• Attachment 2 – Proposed Fee
If selected for this project, Siterep looks forward to the opportunity of working with you to deliver a successful project on time and of the utmost quality for the residents of Covina.

Please feel free to contact us if you have any questions regarding our proposal or to arrange an interview.

Sincerely,
Andre Ortiz
President
Siterep Construction Services, Inc.

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Attachment 1 – Scope of Work
Siterep will provide inspection services for the HAWK Traffic Beacon Installation Project as indicated in the plans and specifications.

1. Perform QA monitoring on a periodic basis over a 60 working day period.

2. Surveillances of contractor’s operations to assure compliance with local and regional standards as outlined in the project documents.

3. Attend regularly scheduled progress meetings with contractor to discuss solutions to potential field issues.

Exclusions:

1. Sampling/Testing

2. Overtime

3. Night Work

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CONTRACT

CITY OF COVINA CONTRACT FOR
HAWK TRAFFIC BEACON INSTALLATION PROJECT – PROJECT NO.

T2601
THIS CONTRACT (“Contract”) is made and entered this 2
nd day of September, 2025 (“Effective
Date”), by and between the CITY OF COVINA, a California municipal corporation (“City”) and PTM General Engineering Services, Inc a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 891265; Class A, C-10. Contractor’s DIR registration number is 1000001433.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

In the event of any conflict between the terms of this Contract and any incorporated documents, the terms of this Contract shall control.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Hawk Traffic Beacon Installation Project – Project No. T2601 (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor an amount not to exceed Two Hundred and Ninety-Eight Thousand Nine Hundred and Ninety-Eight Dollars ($298,998) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Cal. Bus. & Prof. Code, § 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, by signing this Contract,

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the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Trenches and Other Excavations. If this Project involves the digging trenches or other excavations that will extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to proposers prior to the deadline for submitting proposals; and (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.

9. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

10. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
[SIGNATURE PAGE FOLLOWS]

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CITY OF COVINA
By:

City Manager
ATTEST:

By:

Chief Deputy City Clerk
Dated:
(“CONTRACTOR”)
By:

Printed Name:

Title:

By:

Printed Name:

Title:

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EXHIBIT A

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EXHIBIT B

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

HAWK TRAFFIC BEACON INSTALLATION PROJECT – PROJECT NO. T2601 (Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of
Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

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Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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EXHIBIT C

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

HAWK TRAFFIC BEACON INSTALLATION PROJECT – PROJECT NO. T2601 (Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the

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terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: September 2, 2025
Title: Civic Center Properties Boundary Survey and Master Plan – Project No. F2602 – Award of Contract for Civil Engineering Services to Elie Farah, Inc. for an Amount of $38,900 Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Award a Professional Services Agreement (PSA) for the Covina City Hall Feasibility Study Master Plan Project for Civil Engineering Services to Elie Farah, Inc. as the responsive and responsible bidder in the amount of $38,900 and authorize the City Manager to execute the PSA; and

2. Establish a 10% contingency allowance of $3,890 for additional services, if needed.

EXECUTIVE SUMMARY:

Construction is currently underway at the City’s Recreation Village and new Public Library, with an expected completion in spring 2026. With the planned relocation of the Public Library to a new location, the City Council included a planning project in its FY 2026 Capital Improvement Program to evaluate existing City-owned properties in the Civic Center area for future community needs. As proposed, the City Council will consider authorizing a professional services agreement to initiate its study, including a topographic survey, record of survey, the installation of survey monuments and identification of utility easements to fully understand existing boundaries and encumbrances of City-owned property. This information will be paired with a real estate/economic feasibility study that will evaluate regional market demands in the real estate market. Once prepared, these studies will provide relevant information to evaluate alternatives, engage the public and allow the City Council to make informed decisions relating to the future use of public properties.

Accordingly, City staff sent a request for proposals to On-Call Engineering firms for civil engineering services pertaining to Phase I. Following an informal bidding process, it has been determined that Elie Farah, Inc. is the lowest responsive and responsible bidder for the project. As such, it is recommended that a contract (Attachment A) be awarded for the Covina City Hall Feasibility Study Master Plan Project- Phase I to Elie Farah Inc. as the lowest responsive and responsible bidder for $38,900 and authorize the City Manager to execute the contract.

DISCUSSION:

Informal Request for Proposals (RFP) were sent out to various firms. In response to the RFP, three proposals were received with the following results:

Rank Consultant Location Cost
1 Elie Farah, Inc. Corona, CA $38,900
2 CEJ Engineers, Inc. Walnut, CA $45,500
3 EC+ Associates Engineering Downey, CA $55,000
City staff reviewed the proposal documents as well as the consultants’ background and recent projects for competency and responsiveness to the deliverables identified in the RFP and determined that Elie Farah, Inc. is the successful lowest responsive and responsible bidder.

FISCAL IMPACT:

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A total funding amount of $231,178 (Account 4701-6100-51990) in Impact Fees – General Government has been allocated within the City’s approved Fiscal Year 2024-2025 Capital Improvement Program Budget for the City Hall & Public Works Yard Master Plan and Design Project and will subsequently be carried over during the City’s annual appropriation carryover process.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated September 2, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Elie Farah, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor for design engineering services related to the Covina City Hall Feasibility Study Master Plan.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026, unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Thirty Eight Thousand Nine Hundred Dollars ($38,900) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and
B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

3. Consultant’s Services.

ATTACHMENT A

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B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Elie Farah, President (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Administrative Services Director.

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5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

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7. PERS Compliance and Indemnification.

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10. Indemnification.

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D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

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12. Mutual Cooperation.

14. Termination or Suspension of Agreement.

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16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works, Engineering Attn: Elie Farah
City of Covina Elie Farah, Inc.
125 E. College Street 1593 Liberty Drive
Covina, California 91723 Corona, CA 92881

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Elie Farah, Inc.
a California corporation
By:

Name: Elie Farah
Title: President
By:

Name: Lisa Farah
Title: Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

APPROVED FEE SCHEDULE/SCOPE OF SERVICE

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Initial EFI_______
Initial Client_______
Elie Farah, Inc
1 of 5

August 14, 2025
Mr. Rafael M. Fajardo
Public Works Director
City of Covina Via email
125 East College Street
Covina, CA 91723-2199
626-384-5489 T
Subject: Proposal for a topographic survey and Record of survey for the Covina City Hall Feasibility Study Master Plan in the City of Covina.

Dear Mr. Fajardo:

Per your request, Elie Farah, Inc.(EFI) is pleased to submit this proposal for providing Land Surveying for the above-referenced project which include APN 8445-001-905, 8445-001-913, 8445-009-909, 8445- 009-908, and 8445-002-023 See limits shown in red on page 5.

This estimate is for the preparation of a topographic survey and a record of survey for the above referenced project and is based on a discussion with City staff and the email dated August 7, 2025.

Our scope of work includes the preparation of the work listed above. It is based on similar projects which we have designed in the past. The following is a brief description of required items of work included in the estimate:

I. Topographic Survey
 Research at the County/City for Benchmarks, Record Maps, Record of Surveys, corner records, assessor’s maps, Sewer, storm drains, streets, etc…
 Retrieve record drawings, boundary surveys and utility information available or known to exist. The City to provide existing available plans of the site and underground utilities.  Acquire as-builts and utility locations from the providers for plotting existing utilities.  Prepare a field topographic survey that provides horizontal and vertical location of all existing topography, existing streets, drive isles, existing structures, existing slopes, drainage devices, Streets, driveway, parking lots, fire hydrants, sidewalks, Manholes, Valves, walls, street lights, trees, SCE vaults, fence, etc.

Elie Farah Inc.

Certified Small Business Enterprise #1443340
Civil and Traffic Engineering
Land Surveying & Construction Management
RCE 42080, TR 1926, LS 8258,
QSD/QSP 21962, REB1095310
1593 Liberty Drive, Corona, CA. 92881
Tel. (951)-898-0772
email: [email protected]
Web: ElieFarahInc.com

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 Show all easements listed on title report. Plot all easements of record that appear in the title report.  Show all record boundary information from record maps and field Topo.  Show Driveway and alleys crossing the property.
 Show above ground utilities.
 Show underground utilities within public right of way from records drawing available at the City or underground utilities on site as provided by the City for the City Hall, Library, and Parking Structure.  This final plan/document will be dated and signed by a Professional Land Surveyor licensed by the State of California.

Subtotal $ 18,700
II. Record of Survey and setting monuments (limits on sheet 5) EFI will perform the following:

Set Monuments
Set 17 monuments as indicated with red circles on sheet 5. Subtotal $ 8,500 Record of Survey
 Prepare and submit to Los Angeles County Department of Public Works a record of survey for items described above for approval.
 City to pay plan checking fee to the County as required by the County.

Subtotal $ 7,000
III. Title Report:

EFI will acquire a title report /subdivision guarantee and Grant deed (s) from a title Company with a plotted easement exhibit and access/links to underlying documents from a title Company.

Subtotal $ 3,500
IV. Coordination:

EFI includes in its fee the preparation of the plan, as well as any reasonable corrections from the agency related to the Topo and Record of Survey. EFI will coordinate with City staff as needed.

Subtotal T&M $1,200

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Fees Summary
Topographic survey, Setting Monuments, and filing record of survey $38,900 Our fee for the services described above have been estimated not to exceed $38,900. Approval from you in writing will be required for proceeding with this work. The work can be completed within three weeks from the time of the authorization to proceed.

Reproduction costs, shipping costs, Maps and documents from Agencies, etc… will be charged in addition at cost plus 10% markup.

Our proposal does not include (Exclusion):
 ALTA survey
 Boundary survey
 Site plans for redevelopment of site into residential or commercial use  Grading plans, street plans, Hydrology and hydraulics, LID, Parking Layout, flood hazard report, retaining walls structural calculations and storm drain plans.  Retaining walls structural calculations
 LLA, Record of surveys, etc…
 Plats and Legal descriptions, ,Easements, dedications, quit claim, etc…  Traffic studies, striping and signing, traffic control plans  Any governmental agency fees, application fees, plan check fees, or any other fees that must be paid to any other parties.
 Obtaining signatures from other parties on plans, application forms, clearance documents, or other documents.
 Changes of the limits
 The cost of any other professional services that may be required such as, but not limited to soils engineer, geologist, landscape architect, and architects.  Any cost for soils or geology report, title report.
 Construction surveying including horizontal control plan, management and inspection. During construction certification will be required by the City/County. If certification has to be provided by Engineer of record a fee would be charged for that service.  Any other item of work not specifically listed herein.

Work beyond the scope of work, including conducting additional services, participation in additional meetings, community meetings and public hearings, or detailed drawings, if necessary, will be undertaken only on direction by you or your authorized agent, and will be billed in accordance with the attached fee schedule. In this case $135/hour for senior Land Surveyor and $185 for a two man survey crew, & $135 for senior engineer. Preparation for meeting, waiting and travel time is charged at normal hourly rates and is in addition to time spent at a hearing or meeting.

This proposal shall expire 30 days from the date hereof.

The time stipulated in the contract will commence upon the date all necessary information is received.

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LIMITATION OF LIABILITY. To the fullest extent permitted by law, and notwithstanding any other provision of this Agreement, the total liability, in the aggregate, to Elie Farah Inc. (ENGINEER) and ENGINEER's officers, directors, partners, employees, agents and ENGINEER's Consultants, and any of them, to (OWNER), for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from, or in any way related to the Project or the Agreement for any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract or warranty express or implied of ENGINEER or ENGINEER's officers, directors, partners, employees, agents or ENGINEER's Consultants or any of them, shall not exceed the total compensation received by ENGINEER under this Agreement.

TERMS/CONDITIONS. This agreement shall remain in effect until completion of services listed above.

EFI. retains the right to terminate contract for due cause. Writer's notice to quit will be given three (3) working days in advance. All invoices are due and payable within ten (10) days, and any amounts more than 30 days past due shall be subject to a late fee of 1.5% per month on the outstanding balance. In the event of any action or proceedings for the collection of any unpaid amounts due under this agreement, the prevailing party shall be entitled to its reasonable attorney's fees and costs.

We look forward to having the opportunity to discuss our qualifications and approach in a greater detail, if necessary. Please indicate your acceptance by signing in the space provided below and returning/faxing one copy to our office.

Thank you for considering EFI for this work. We look forward to working with you on this project.

Should you have any questions, Please call me at (951) 898-0772. Our office Facsimile number is (951)- 278-4110.

Sincerely
Elie Farah, Inc.
_____________________________
Elie Farah, PE, TR, PLS
Proposal-Topo,Record of Survey-Covina City Hall Feasibility Study Master Plan V3,8-14-2025.doc

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Covina City CouncilSeptember 2, 2025

Covina City Council
September 2, 2025