Covina City Council
September 16, 2025

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, September 16, 2025, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.

CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of Subdivision (d) of Section 54956.9)
Covina Responsible and Compliant Retail, LLC v. City of Covina, et al.

RECESS
JOINT MEETING—OPEN SESSION 7:30 PM

RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.

INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.

APPROVAL OF AGENDA

PRESENTATIONS
A. DAR Constitution Week
B. National Night Out Presentation
C. Pink Patch Project
D. Hispanic Heritage Month Proclamation
E. Recognition of Local Youth Artist Sylar Segovia

CLOSED SESSION REPORT

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Minutes 7
Staff Recommendation:

Approve the Minutes of the August 5, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 2. Payment of Demands 19
Staff Recommendation:

Approve Payment of Demands in the amount of $2,557,962.26.

CC 3. Approval and Adoption of the City of Covina’s 2025 Cross-Connection Control Plan
27 Staff Recommendation:

Approve Resolution CC 2025-104 adopting the City of Covina’s 2025 CrossConnection Control Plan as required by the State Water Resources Control Board
CC 4. Adoption of Ordinance 25-09 89
Staff Recommendation:

Adopt Ordinance 25-09 entitled, “An Ordinance of the City Council of the City of Covina, California, approving a zone change (ZCH) 25-001, to change the zoning classification for a duel-zoned parcel from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway), consistent with the General Plan and Land Use Designation of General Commercial, and making a determination of exception under CEQA, for the property located at 1261 N. Azusa Avenue – APN: 8409-019-030.” CC 5. Adoption of Ordinance 25-10 97
Staff Recommendation:

Adopt Ordinance 25-10 entitled, “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment (ZCA) 25-2 amending Chapter 17.04 Definitions and Chapter 17.54 M-1 Light Manufacturing Zone of Title 17 (Zoning) of the Covina Municipal Code, to add a Definition of Battery Energy Storage System Facility and as a Conditionally Permitted Use in M-1 Zone, Repealing Ordinance 25-04 a Moratorium on

Battery Energy Storage System Facility, and Making a Determination of Exemption from the California Environmental Quality Act (CEQA)”.

CC 6. Amendment No. 4 to the Professional Services Agreement between the City of Covina and Liebert Cassidy Whitmore for Legal Services 105
Staff Recommendation:

Approve Amendment No. 4 to the agreement between Liebert Cassidy Whitmore and the City of Covina for legal services and authorize the City Manager to execute the amendment.

CC 7. Request to Cancel the Regular City Council Meeting of October 7, 2025 113 Staff Recommendation:

That the City Council consider cancelling the regular scheduled City Council Meeting of October 7, 2025.

CC 8. Extension to Maintenance Agreement between the City of Covina and Aclara Technologies LLC for Automated Water Reading (AMR) Software 115
Staff Recommendation:

Authorize the City Manager to Execute an Extension to the Maintenance Agreement Agreement between the City of Covina and Aclara Technologies LLC for one (1) additional year in the amount of $33,384.

CC 9. Authorize the Execution of the Memorandum of Agreement between the City of Covina and the San Gabriel Valley Council of Governments for Participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program
119
Staff Recommendation:

Approve participation in the San Gabriel Valley Council of Governments San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program through March 31, 2028 with the option to extend upon mutual agreement of both parties;

1. Authorize the City Manager or his designee to execute the Memorandum of Agreement or related documents.

2. CC 10. Agreement between the City of Covina and AQMNI LLC for Creation of a Mural at 123 N. Citrus Avenue
129
Staff Recommendation:

Authorize the execution of an Agreement between the City of Covina and AQMNI LLC in an amount not-to-exceed $60,000 for the creation of a mural on the northern external wall of 123 N. Citrus Avenue, and authorize the City Manager to execute the Agreement and other pertinent documents, and take such actions as are necessary to administer the Agreement; and

1. Authorize the execution of a License Agreement for the use of the building façade for the purpose of installing a public art mural installation at 123 N. Citrus Avenue, which faces a public alley.

2. CC 11. Review of Updated City Council Policies 151
Staff Recommendation:

That the City Council receive/file this report and provide further direction, as needed.

CC 12. Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2024-25 to Fiscal Year 2025-26 & Amending FY 24-25 Supplemental Law Enforcement Services Account (SLESA) Budget
153
Staff Recommendation:

Adopt Resolution CC 2025-107 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2024- 25 to Fiscal Year 2025-26; and

1. Adopt Resolution CC 2025-108 Amending the FY24-25 SLESA Budget.

2. CC 13. Covina Valley Water Company – Board of Directors Nominee Selection Process
167
Staff Recommendation:

Nominate the current Covina Valley Water Company Board of Directors to Represent the City of Covina; and

1. Designate the City Manager or his appointee to represent the City at the Annual Shareholder’s meeting on October 23, 2025.

2. CC 14. City of Covina Investment Report for Month Ended August 31, 2025 169 Staff Recommendation:

Receive and File.

CC 15. Amendment to the Agreement between the City of Covina and Dunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401 N. Citrus Avenue
185
Staff Recommendation:

Approve the First Amendment between the City of Covina and Dunwright Painting and Coating and Authorize the City Manager or his designee to and execute all related documents.

CC 16. Resolution CC 2025-105, Nominating Azusa Mayor Robert Gonzales to Represent Cities with Prescriptive Water Pumping Rights as a Member on the Board of the San Gabriel Basin Water Quality Authority
213
Staff Recommendation:

Adopt Resolution CC 2025-105, nominating Azusa Mayor Robert Gonzales to represent Cities with Prescriptive Water Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.

CC 17. Budget Amendment Resolution for the Purchase of Window Coverings for the Covina Senior and Community Center
217
Staff Recommendation:

Adopt Resolution CC 2025-106 for the purchase of window coverings for the Covina Senior and Community Center.

NEW BUSINESS
NB 1. Introduction of Ordinance 25-12 Amending Chapters 9.54 and 9.48 of Title 9 of the City of Covina Municipal Code
221
Staff Recommendation:

Waive full reading and introduce Ordinance 25-12 entitled, "An Ordinance of the City Council of the City of Covina, California, Amending Chapters 9.54 and

9.48 of Title 9 of the City of Covina Municipal Code to Prohibit Unlawful Camping and Storage of Private Property in Public Areas, Making Related Updates to the Code, and Making Finding of Exemption under the California Environmental Quality Act."

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, October 21, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT

AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING

AUTHORITY JOINT MEETING

MINUTES
August 5, 2025, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Councilmember John C. King
Mayor Pro Tem/Vice-Chair Hector Delgado
Councilmembers Absent: Mayor/Chair Victor Linares
Staff Present: City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Kevin Ennis
Community Development Director/Deputy City Manager Brian Lee Parks & Recreation/Library Services Director Lisa Evans Public Works Director Rafael M. Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Finance Director Theresa Franke
_____________________________________________________________________

2 JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Mayor Pro Tem Delgado called the Council/Agency/Authority meeting to order at 7:31 p.m. with all Councilmembers present except Mayor Linares.

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Delgado.

INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.

APPROVAL OF AGENDA
Motion made by: Councilmember King
Seconded by: Councilmember Allen
Approve the agenda as presented.

Approved (4 to 0); Linares Absent

PUBLIC COMMENTS
Bane Act 52.1 commented on a letter received from Los Angeles County Supervisor Hilda Solis and provided opinions on recent immigration matters.

Transgender Amy expressed opposition to the reduced public comment time and agendized items allowing cannabis retail businesses in the City.

Greg Perez, Dominique Perez, Cindy (No Last Name), Alexi (No Last Name), Ernesto Garcia, April Gillespie, and Suzi Robbin, each shared personal stories and encouraged the City Council to support three points from a locally circulating petition to: support the Los Angeles County ordinance requiring federal agents to identify themselves and prohibit the use of masks, have a third party conduct an economic impact study to analyze the impact of recent immigration enforcement operations by federal agents, and to provide education to the community regarding their rights.

Dr. Bri commented on their experience and observations on the food distribution provided by Project 29:11, the requirements expected to receive services, and encouraged the City Council to examine alternative options.

Yameen Salahuddin expressed support for the objectives outlined in the locally circulating petition, disapproval of the reduced public comment time, and opinions on elected officials.

3 Neil Polzin commented on the locally circulating petition, Consent Calendar items CC 9, 10, and 11's placement on the agenda, Consent Calendar item CC 12's cancellation of the next City Council meetings, and appointments being proposed on Consent Calendar item CC 16.

Ellie Valentine commented in favor of Consent Calendar item CC 22, requested that the City provided all necessary resources to the Code Enforcement Division, and commented on the reduced public comment time.

Lonnie Valentine spoke about an ongoing issue relating to sections 8 and 17 of the Covina Municipal Code and requested action be taken on the matter.

Dr. Tammy Johnson highlighted the Police Department's code of ethics, expressed support for the locally circulating petition, and comments made by the City Council at a recent meeting.

Suzan Zermeno commented on her removal from the Parks & Recreation Commission on Consent Calendar item CC 16 and issues observed with current Boards and Commissions practices.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen informed the community of the upcoming funeral for Paul Avila, a Covina native who started Pauly's Project to provide food, clothing, and resources to those who were in need. He also informed that Mr. Avila's family will be present at an upcoming meeting to provide words of remembrance and receive a memorial certificate.

Councilmember King apologized for the delay in the code enforcement issue raised during the public comment period and assured residents that the City will look into the matter. He also thanked those who spoke for sharing their thoughts and passion regarding the recent immigration enforcement practices by federal agents, requested that the City Manager return with an update on items concerning immigration enforcement, and suggested discussions with the community and Police Department.

Councilmember Cortez also thanked those who spoke during public comments and seconded Councilmember King's request to return an item with an update on immigration enforcement. She also provided information on the need for identification requirements from nonprofit organizations, noted the recent approval of a partnership for legal assistance, and emphasized the desire to take action on matters that provide tangible differences for the community.

Mayor Pro Tem Delgado stated his position on immigration enforcement, reiterated his support for the community, and concurred with the suggestion of Councilmembers King and Cortez for an item to be returned providing an update on immigration enforcement.

At the request of Mayor Pro Tem Delgado, City Attorney Ennis provided information on proposed state legislation bill SB 627, proposed state legislation H.R. 4004, and proposed Federal senate bill SB 2212, all of which concern the requirement of identification by federal agents and prohibiting the use of face masks by said agents except in specific circumstances, and the direction by the Los Angeles County Board of Supervisors to their Counsel regarding a proposed ordinance to address the same issues. He also provided the current standing of the Noem v. Vazquez Perdomo court case.

Mayor Pro Tem Delgado also gave thanks to the Parks & Recreation and Library Services Departments for their work with the concerts in the park, movie nights, summer camp, summer reading programs, and swimming lessons and expressed his excitement for the upcoming City events including National Night Out, the Halloween festival, tree lighting ceremony, and various classes and activities offered by the City.

4 CITY MANAGER COMMENTS
City Manager Marcarello noted updates to Consent Calendar item CC 21, updating the recommendation to reflect a recommended appropriation of $74,228, and items CC 9, CC 10, and CC 11, with the updated Development Agreements listed as Exhibit A to the ordinances provided for consideration. He also updated the City Council on the recently-approved efforts for support regarding immigration enforcement and stated that Project 29:11 has been providing basic needs and is working to finalize a scope of services for their agreement and staff will be meeting with the Immigration Resource Center of San Gabriel Valley soon to finalize an agreement for services that will include know your rights and one-on-one counseling.

Councilmember Allen requested that City Manager Marcarello confirm the use of identification requirements by Project 29:11.

CONSENT CALENDAR
Mayor Pro Tem Delgado highlighted Consent Calendar items: CC 7, utilizing grant funding for local transportation programs; items CC 13, 14, 17, 21, and 23, all relating to public work improvement projects included increased traffic safety, repair of a City facility fence, upgrades to Police Department parking lot lighting, completing improvements at a City owned restaurant, and authorizing design work for modular container retail and restaurant units at the Covina Recreation Village site; and CC 20, investing in Police Department audio and video technology.

Councilmember Cortez requested that Consent Calendar item CC 22 be pulled for additional discussion and Councilmember Allen requested Consent Calendar items 9 through 11 be pulled.

CC 1. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the June 3, 2025, Special Closed Session Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Linares Absent
CC 2. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the June 17, 2025, Special Closed Session Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Linares Absent

5 CC 3. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the June 17, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Linares Absent
CC 4. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the July 1, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Linares Absent
CC 5. Payment of Demands
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve Payment of Demands in the amount of $8,898,524.34.

Approved (4 to 0); Linares Absent
CC 6. City of Covina Investment Report for Month Ended June 30, 2025 Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Receive and File.

Approved (4 to 0); Linares Absent
CC 7. Memorandum of Understanding between LA County Metropolitan Transportation Authority & the City of Covina for Prop. A Discretionary Incentive Grant Program for Collecting & Reporting Data for the National Transit Database for Report Year 2023
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Authorize the City Manager to execute the Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for Collecting and Reporting Data for the National Transit Database for Report Year 2023.

Approved (4 to 0); Linares Absent

6 CC 8. Designating Certain Officials as Individuals Authorized to Execute Applications and Documents for the Purpose of Obtaining Financial Assistance Under Public Law 93-288 (PL 93-288)
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Adopt Resolution CC 2025-95 designating the Mayor, City Manager, or Director of Finance as authorized agent to execute applications and documents for the purpose of obtaining financial assistance for disaster relief.

Approved (4 to 0); Linares Absent
CC 12. Request to Cancel the Regular City Council Meeting of August 19, 2025 Motion made by: Councilmember King
Seconded by: Councilmember Cortez
That the City Council consider cancelling the regular scheduled City Council Meeting of August 19, 2025.

Approved (4 to 0); Linares Absent
CC 13. Speed Hump Installation Project – Armel Drive between Rowland Avenue and Workman Avenue
Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Approve Recommendation from the Transportation and Mobility Advisory Commission for the installation of speed humps on Armel Drive between Rowland Avenue and Workman Avenue; and

2. Award a Minor Construction and Maintenance Agreement to FS Contractors, Inc as the lowest responsive, responsible bidder in an amount not-to-exceed $22,950 and authorize the City Manager to execute the agreement.

Approved (4 to 0); Linares Absent
CC 14. Award of Contract to FS Contractors, Inc. for the Replacement of Fencing located at the Covina City Yard and various locations along Charter Oak Wash in an amount not-to-exceed $52,500
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Authorize the City Manager to execute a contract between FS Contractors, Inc. and the City of Covina for the Replacement of Fencing located at the Covina City Yard and various locations along Charter Oak Wash.

Approved (4 to 0); Linares Absent

7 CC 15. Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference Which Includes the Annual Business Meeting – October 8-10, 2025
Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Designate Councilmember Walter Allen, III, as the voting delegate and Mayor Pro Tem Hector Delgado, as the alternate to represent the City at the Annual Business Meeting of the League of California Cities General Assembly; and

2. Direct the Chief Deputy City Clerk to submit the required "Voting Delegate Form" to the League's Sacramento Office no later than September 24, 2025.

Approved (4 to 0); Linares Absent
CC 16. Confirm and Approve City Council’s Revisions to Various Boards and Commissions Appointments
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the City Council’s revisions to various boards and commissions appointments.

Approved (4 to 0); Linares Absent
CC 17. Covina Police Department Parking Lots Slurry Seal Project – Project No.

F2601 – Award of Minor Construction and Maintenance Agreement to FS Contractors, Inc in an Amount Not-To Exceed $46,970
Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Award a Minor Construction and Maintenance Agreement to FS Contractors, Inc. as the lowest responsive, responsible bidder in an amount not-to-exceed $46,970 and authorize the City Manager, or his designee, to execute the agreement; and

2. Adopt Resolution CC 2025-96 amending the FY 2025-2026 Capital Improvement Program and Capital Improvement Program Budget to add the Covina Police Department Parking Lots Slurry Seal Project – Project No. F2601 and transfer $46,970 from the General Fund into the General CIP Fund for use towards project completion.

Approved (4 to 0); Linares Absent

8 CC 18. Memorandum of Understanding (MOU) Side Letter Agreements with the Police Association of Covina (PAC) and the Police Supervisors Association of Covina (PSC)
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve Resolution CC 2025-98 and Resolution CC 2025-99 and authorize City Manager to sign MOU side letter agreements with PAC and PSC.

Approved (4 to 0); Linares Absent
CC 19. Purchase Agreement for the Replacement of a Public Works Utility Truck and the Modification of Two (2) Utility Trucks
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Authorize the City Manager to execute a Purchase Agreement with Puente Hills Ford for the purchase of one (1) 2025 Ford Maverick XL Hybrid and the reconditioning of two (2) fleet vehicles with (1) 2024 Ford F-250SD XL and one (1) 2024 Ford F-350SD XL for an amount not-to-exceed $164,497.08.

Approved (4 to 0); Linares Absent
CC 20. Lease Agreement with Axon Enterprises Inc for a Mobile Audio/Video (InCar) System and Body Worn Cameras Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Adopt Resolution CC 2025-101 approving a ten-year lease agreement with Axon Enterprises Inc. for a mobile audio/video (in-car) system and body worn cameras using the competitively bid Sourcewell Cooperative Purchasing Agreement (Solicitation #101223-AXN);

2. Amend the Police Department’s FY 2025-26 budget by $133,000;

3. Authorize staff to repurpose and/or resell any current equipment including Cradlepoint units that remain in good condition as part of the implementation of the new Axon system.

Approved (4 to 0); Linares Absent
CC 21. 114 E. Italia Street Restaurant Remodel/Expansion Project – Project No.

F2501 – Final Acceptance and Filing Notice of Completion Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Accept the work performed by Siterep Construction Services, Inc.;

2. Authorize the City Clerk to file a Notice of Completion for the 114 E. Italia Street Restaurant Remodel/Expansion Project – Project No. F2501; and

3. Approve Resolution CC 2025-100 appropriating $82,624.66 from Measure CC Fund – Fund Balance to be transferred into the General CIP Fund for project completion.

Approved (4 to 0); Linares Absent

9 CC 23. Amending the FY 25-26 Operating Budget and Professional Services Agreement with IPME for The Design and Permitting of Two (2) PreFabricated Units at Covina Recreation Village in an Amount not to Exceed $100,000
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve a Professional Services Agreement with International Port Management Enterprise (“IPME”) Corporation for the design and permitting of two prefabricated container units consisting of a public bathroom and commercial space to be located at the Covina Recreation Village Park site (640-680 N Citrus Avenue).

Approved (4 to 0); Linares Absent
CC 24. Request for Approval to Convert Two Part-Time Positions into One Full-Time Office Assistant I Position
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
That the City Council Approve an Additional Full-Time Office Assistant Position.

Approved (4 to 0); Linares Absent

CONSENT CALENDAR ITEMS PULLED FOR SEPARATE DISCUSSION
CC 9. Adoption of Ordinance 25-06
Councilmember Allen stated that he will be voting no on the three items regarding cannabis due to his position on the subject.

Motion made by: Councilmember Cortez
Seconded by: Councilmember King
Adopt Ordinance 25-06 Entitled, “Approving a Development Agreement Between Stiiizy Covina Inc, and the City of Covina, Related to Approval of a 4,600 Cannabis Microbusiness Retail Establishment Within the PCD (Planned Community Development) / M-1 (Light Manufacturing) Zone, Located at 754 East Arrow Highway (APN: 8405-003-032) and Making a Determination of Exemption Under CEQA.

Approved (3 to 1); Allen No, Linares Absent
CC 10. Adoption of Ordinance 25-07
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Adopt Ordinance 25-07 Entitled, “An Ordinance of the City of Covina Approving a Development Agreement Between Rilano Covina Inc, and the City of Covina, Related to a Proposal To Approval of a 3,443 Square Foot Cannabis Retail Establishment Within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A Zone, Located at 216 East

10 Rowland Street, (APN: 8451-001-019) and Making a Determination of Exemption under CEQA”.

Approved (3 to 1); Allen No, Linares Absent
CC 11. Adoption of Ordinance 25-08
Motion made by: Councilmember Cortez
Seconded by: Councilmember King
Adopt Ordinance 25-08 Entitled, “An Ordinance of the City Council of the City of Covina, California, Approving a Development Agreement between Zen GW Cali Partners LLC, and the City Of Covina, Related to Approval of a 3,956 Square Foot Cannabis Retail Establishment within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) Zone Located at 125 South Citrus Avenue (APN 8444- 001-018) and Making a Finding of Exemption Under CEQA”.

Approved (3 to 1); Allen No, Linares Absent
CC 22. Request to Amend the City’s Classification Plan to Establish the Classification of Neighborhood Preservation Manager
City Manager Marcarello responded to an inquiry from Councilmember Cortez regarding the fiscal impact and scope of responsibilities of the proposed job classification.

Motion made by: Councilmember Cortez
Seconded by: Councilmember Allen
That the City Council adopt Resolution CC 2025-97 to establish and amend the City's Classification plan, and establish the new job description and salary range for Neighborhood Preservation Manager within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.

Approved (4 to 0); Linares Absent

PUBLIC HEARINGS
PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 39), and to Call and Hold a Special Election (342 N.

Hollenbeck Avenue, Covina)
Staff Recommendation:

1. City Council to open the public hearing and consider public testimony and close the public hearing;

2. Adopt Resolution CC 2025-92, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 39) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors;

3. Adopt Resolution CC 2025-93, calling a special election and submitting to the voters of Annexation No. 39 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special

11 taxes within Annexation No. 39 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2025-94 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007- 1 (Public Services), Annexation No. 39.

The agenda report was provided by Economic Development Manager Alana Mantilla.

Mayor Pro Tem Delgado opened the public hearing.

At the request of Councilmember King, Economic Development Manager Mantilla informed the City Council and community that, due to tax assessment limitations, new homes are added into the district in order to cover the costs of services to the new residents.

Transgender Amy stated that no comments would be provided due to the lack of a PowerPoint presentation.

Bane Act 52.1 questioned what the City has done to address rising mortgage costs and provided opinions on solutions to the issue.

There were no written protests nor did any owner wish to submit one.

Mayor Pro Tem Delgado closed the public hearing.

City Clerk Aleman confirmed that no written protest had been received and therefore, a majority did not exist.

Mayor Pro Tem Delgado had announced that because a majority protest did not exist, it was appropriate for the City Council to consider resolutions annexing the territory and calling a special election within the annexation area.

Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Adopt Resolution CC 2025-92, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 39) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors;

2. Adopt Resolution CC 2025-93, calling a special election and submitting to the voters of Annexation No. 39 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 39 to finance public services, and the establishment of an appropriations limit; and
Approved (4 to 0); Linares Absent
City Clerk Aleman confirmed that the ballots had been received and at the Mayor Pro Tem’s request proceeded to canvass the ballots.

City Clerk Aleman completed the canvassing of the ballots and reported that:

12  On Proposition A, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition A was approved with 100% vote in favor.
 On Proposition B, one (1) vote was cast in support of the proposition and 0 votes were cast in opposition to the proposition; therefore, Proposition B was approved with 100% vote in favor.

Motion made by: Councilmember King
Seconded by: Councilmember Allen
Adopt Resolution CC 2025-94 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 39.

Approved (4 to 0); Linares Absent

ADJOURNMENT
At 8:55 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 2, 2025, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723. ________________________________
Fabian Velez, Chief Deputy City Clerk
___________________________
Victor Linares, Mayor/Chair

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: September 16, 2025
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $2,557,962.26.

EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants August 15, 2025 – August 31, 2025 CITY checks/EFTs $ 1,345,680.38
CITY payroll $ 1,147,045.95
CITY voids $ 0.00
Worker’s Comp $ 65,235.93
$ 2,557,962.26
SACRA checks/EFTs $ 0.00
SACRA payroll $ 0.00
$ 0.00
TOTAL checks/EFTs $ 2,557,962.26
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 24/25 and Fiscal Year 25/26 budget.

Respectfully submitted,

CITY OF COVINA
Check Register
August 15, 2025 - August 31, 2025
Check # Check Date Vendor Name Amount
6047 08/28/2025 4003 MidAmerica 1,962.13
21007 08/28/2025 788 COVINA, CITY OF 53,128.78 *
21008 08/28/2025 789 COVINA-FSA, CITY OF 1,632.82
21009 08/28/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 30,052.78 21010 08/28/2025 487 CalPERS 97,134.99
subtotal EFT/wires/direct deposits 183,911.50
Internal transfers - workers comp allocation - no net cash effect (53,128.78) * subtotal EFT/wires/direct deposits less Internal Transfers $130,782.72 127851 08/20/2025 58 ADVANTAGE 13,407.34
127852 08/20/2025 84 AIRGAS-WEST 2,533.82
127853 08/20/2025 84 AIRGAS NATIONAL CARBONATION 459.81 127854 08/20/2025 128 ALLIANT INSURANCE SERVICES INC 506.00 127855 08/20/2025 219 AT&T 30.02
127856 08/20/2025 219 AT&T 67.63
127857 08/20/2025 269 BAKER AND TAYLOR INC 72.45
127858 08/20/2025 381 BOOMERANG BLUEPRINT 354.93
127859 08/20/2025 586 CDCE INC 6,429.53
127860 08/20/2025 649 CINTAS CORP #693 389.63
127861 08/20/2025 664 CIVILTEC ENGINEERING INC. 47,727.50 127862 08/20/2025 849 DAPEER ROSENBLIT & LITVAK LLP 3,895.71 127863 08/20/2025 878 DELTA DENTAL OF CALIFORNIA 244.04 127864 08/20/2025 894 DF POLYGRAPH 600.00
127865 08/20/2025 970 EDISON CO 2,312.42
127866 08/20/2025 1156 THE GAS COMPANY 617.19
127867 08/20/2025 1204 GOLDEN STATE WATER COMPANY 146.36 127868 08/20/2025 1235 GRAINGER 1,112.36
127869 08/20/2025 1571 KING BOLT CO 70.00
127870 08/20/2025 1612 LA CNTY DEPT OF PUBLIC WORKS 3,125.04 127871 08/20/2025 1615 REGIONAL TAP SERVICE CENTER 20.00 127872 08/20/2025 1707 LIEBERT CASSIDY WHITMORE 12,937.05 127873 08/20/2025 1754 LOWE'S COMPANIES INC 1,160.38
127874 08/20/2025 1924 MILLERS & ISHAMS 371.94
127875 08/20/2025 1933 MISSION LINEN SUPPLY 22.77
127876 08/20/2025 2027 NAPA AUTO PARTS 94.96
127877 08/20/2025 2091 O REILLY AUTO PARTS 211.84
127878 08/20/2025 2329 PUENTE READY MIX INC 1,814.41
127879 08/20/2025 2345 QUILL 254.14
127880 08/20/2025 2407 REGIONAL TAP SERVICE CENTER 377.50 127881 08/20/2025 2415 REPUBLIC MASTER CHEFS 309.81
127882 08/20/2025 2487 RSG, Inc. 1,975.00
127883 08/20/2025 2619 SGV EXAMINER 1,622.50
127884 08/20/2025 2790 SWANK MOTION PICTURES INC 510.00 127885 08/20/2025 2852 THREE VALLEY MUN WATER DISTR 6,640.80 127886 08/20/2025 2855 CHARTER COMMUNICATIONS 848.68
127887 08/20/2025 2926 TYLER TECHNOLOGIES INC. 1,190.00 127888 08/20/2025 3001 VERIZON WIRELESS 4,830.48
127889 08/20/2025 3004 VICTORY EXTERMINATING INC 75.00
127890 08/20/2025 3070 WEST COAST ARBORISTS INC 39,672.85 127891 08/20/2025 3102 WILLDAN FINANCIAL SERVICES 8,500.00 127892 08/20/2025 3274 WILLDAN 38,822.25
127893 08/20/2025 3729 SUNBELT RENTALS INC 357.00
Attachment A Page 1 of 5

CITY OF COVINA
Check Register
August 15, 2025 - August 31, 2025
Check # Check Date Vendor Name Amount
127894 08/20/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 600.00 127895 08/20/2025 3988 LANDSCAPE WAREHOUSE III 648.10
127896 08/20/2025 4077 INTERWEST CONSULTING GROUP INC 15,595.50 127897 08/20/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 13.38 127898 08/20/2025 4279 BOSS JANITORIAL SERVICES 13,618.45 127899 08/20/2025 4389 EMPLOY AMERICA 2,661.00
127900 08/20/2025 4421 TLG BUSINESS SOLUTIONS 15.47
127901 08/20/2025 4438 CALIFORNIA COMPUTER SCHOOLS, INC 75.00 127902 08/20/2025 4455 FRONTIER 1,148.83
127903 08/20/2025 4571 POWER SECURITY GROUP INC 12,088.00 127904 08/20/2025 4582 USABLUEBOOK 65.08
127905 08/20/2025 4676 Hill Brothers Chemical Company 2,187.90 127906 08/20/2025 4682 Evan Brooks Associates, Inc. 14,568.00 127907 08/20/2025 4704 S & J Supply Company, Inc. 2,624.34 127908 08/20/2025 4710 Fidelity Security Life Insurance Company 17.24 127909 08/20/2025 4764 UniFirst Corporation 797.82
127910 08/20/2025 4766 HASA, INC. 5,579.73
127911 08/20/2025 4817 Weck Analytical Environmental Services, Inc. 639.00 127912 08/20/2025 4833 Michael R. Hillmann 2,960.00
127913 08/20/2025 4854 CEJ Engineers, Inc. 61,160.00
127914 08/20/2025 4863 La Verne Power Equipment 687.25
127915 08/20/2025 4928 Springstead & Associates, Inc. 4,000.00 127916 08/20/2025 4934 Peter Joseph Bucknam 6,721.12
127917 08/20/2025 4977 Enterprise FM Trust 4,646.70
127918 08/20/2025 5011 Excel Office Services 920.23
127919 08/20/2025 5093 A.J. Kirkwood and Associates, Inc. 540.00 127920 08/20/2025 5099 CliftonLarsonAllen LLP 4,410.00
127921 08/20/2025 5135 HYDRAULIC CRANES LLC 1,248.75
127922 08/20/2025 5137 MasterCorp Commercial Services LLC 4,748.20 127923 08/20/2025 5138 Ricoh USA, Inc. 300.31
127924 08/20/2025 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 1,700.00 127925 08/20/2025 5228 ODP BUSINESS SOLUTIONS, LLC 103.36 127926 08/20/2025 5269 CONTROL AIR ENTERPRISES LLC. 295.00 127927 08/20/2025 5291 AMAZON CAPITAL SERVICES, INC 75.56 127928 08/20/2025 5332 CLARITI CLOUD INC 28,135.00
127929 08/20/2025 5419 POWERMOON ENTERPRISES LTD 1,288.51 127930 08/20/2025 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 21,418.73 127931 08/20/2025 5508 ROADLINE PRODUCTS INC USA 2,525.20 127932 08/20/2025 5522 IMPERIAL COUNTY OFFICE OF EDUCATION 349.53 127933 08/20/2025 5568 PERERA CONSTRUCTION & DESIGN, INC. 227,653.08 127934 08/20/2025 5607 ACLARA TECHNOLOGIES LLC 840.00
127935 08/20/2025 5629 MINUTEMAN PRESS COVINA 459.68
127936 08/20/2025 5671 CLIENTFIRST CONSULTING GROUP 4,440.00 127937 08/20/2025 5713 DMH ENTERPRISES 2,000.00
127938 08/20/2025 99999 ALAN CHAN 68.27
127939 08/20/2025 99999 ANGELA MARIE HERNANDEZ 67.45
127940 08/20/2025 99999 CELESTE GARNICA 54.54
127941 08/20/2025 99999 DAVID LOPEZ 68.26
127942 08/20/2025 99999 DESIREE JIMENEZ 40.12
127943 08/20/2025 99999 DESIREE JIMENEZ 46.22
127944 08/20/2025 99999 MARLENE RIOS 78.51
Attachment A Page 2 of 5

CITY OF COVINA
Check Register
August 15, 2025 - August 31, 2025
Check # Check Date Vendor Name Amount
127945 08/20/2025 99999 MARSHA SANTRY 8,500.00
127946 08/20/2025 99999 OMAR PEREZ 43.29
127947 08/20/2025 99999 ROBERT AGUILAR 27.39
127948 08/20/2025 99999 TIM NGUYEN 238.49
127949 08/20/2025 99999 WLM-200BLDG, LLC 50.05
127950 08/20/2025 99999 YQUE PROPERTY ENTERPRISES LLC 46.29 127951 08/27/2025 113 ALL CITY MANAGEMENT SVC 1,809.54
127952 08/27/2025 219 AT&T 567.83
127953 08/27/2025 239 AUTOZONE INC 127.16
127954 08/27/2025 254 AZUSA LIGHT & WATER 15,928.65
127955 08/27/2025 411 BRODART CO 69.07
127956 08/27/2025 486 CALIFORNIA PRODUCT STEWARDSHIP COUNCIL 1,000.00 127957 08/27/2025 649 CINTAS CORP #693 389.63
127958 08/27/2025 664 CIVILTEC ENGINEERING INC. 5,346.25 127959 08/27/2025 700 COLLEY FORD 387.54
127960 08/27/2025 734 CONTROL AUTOMATION DESIGN INC 4,080.00 127961 08/27/2025 749 BOHL PH.D., NANCY K. 367.50
127962 08/27/2025 783 CITY OF COVINA WATER 229.73
127963 08/27/2025 875 DELL MARKETING L.P. 3,483.19
127964 08/27/2025 878 DELTA DENTAL OF CALIFORNIA 122.02 127965 08/27/2025 958 E.H. WACHS COMPANY 868.48
127966 08/27/2025 970 EDISON CO 1,304.17
127967 08/27/2025 970 SO CA EDISON CO 5,282.40
127968 08/27/2025 1055 FEDEX 75.22
127969 08/27/2025 1156 THE GAS COMPANY 1,075.70
127970 08/27/2025 1235 GRAINGER 2,481.96
127971 08/27/2025 1241 GRAND PRINTING 170.17
127972 08/27/2025 1352 HINDERLITER DELLAMAS & ASSOC 10,475.00 127973 08/27/2025 1361 HOLLIDAY ROCK CO INC 731.63
127974 08/27/2025 1401 INTERNATIONAL CODE COUNCIL INC 3,628.09 127975 08/27/2025 1505 JOHNNY'S POOL SERVICE 270.41
127976 08/27/2025 1561 KEYSTONE UNIFORM DEPOT 1,047.72
127977 08/27/2025 1614 LA CNTY FIRE DEPARTMENT 5,219.00 127978 08/27/2025 1707 LIEBERT CASSIDY WHITMORE 18,787.00 127979 08/27/2025 1792 MANNING & KASS 2,146.45
127980 08/27/2025 1895 MERRIMAC ENERGY GROUP 31,979.94
127981 08/27/2025 2027 NAPA AUTO PARTS 85.42
127982 08/27/2025 2091 O REILLY AUTO PARTS 311.74
127983 08/27/2025 2238 PEST OPTIONS INC 1,075.00
127984 08/27/2025 2289 POWER MAINTENANCE CORP 2,600.00
127985 08/27/2025 2329 PUENTE READY MIX INC 4,124.53
127986 08/27/2025 2345 QUILL 220.97
127987 08/27/2025 2415 REPUBLIC MASTER CHEFS 297.39
127988 08/27/2025 2546 LOS ANGELES DAILY NEWS PUBLISHING COMPANY 2,105.69 127989 08/27/2025 2700 SOFTWARE HOUSE INTERNATIONAL 24,462.91 127990 08/27/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 17.13 127991 08/27/2025 2736 STAPLES BUSINESS ADVANTAGE 1,263.53 127992 08/27/2025 2926 TYLER TECHNOLOGIES INC. 844.22
127993 08/27/2025 3004 VICTORY EXTERMINATING INC 75.00
127994 08/27/2025 3082 WESTERN WATER WORKS SUPPLY 4,775.36 127995 08/27/2025 3185 TOSHIBA FINANCIAL SERVICES 1,571.36 Attachment A Page 3 of 5

CITY OF COVINA
Check Register
August 15, 2025 - August 31, 2025
Check # Check Date Vendor Name Amount
127996 08/27/2025 3729 SUNBELT RENTALS INC 1,575.99
127997 08/27/2025 3771 BLACK & WHITE EMERGENCY VEHICLES 140.70 127998 08/27/2025 3988 LANDSCAPE WAREHOUSE III 111.18
127999 08/27/2025 4229 CMI, INC. 9,788.00
128000 08/27/2025 4246 FERGUSON WATERWORKS #1083 11,240.27 128001 08/27/2025 4249 H.Q. ENTERPRISES 147.16
128002 08/27/2025 4279 BOSS JANITORIAL SERVICES 12,418.45 128003 08/27/2025 4292 DUDEK 6,555.00
128004 08/27/2025 4374 ADMINSURE, INC 7,526.21
128005 08/27/2025 4379 789, Inc. 6,061.45
128006 08/27/2025 4455 FRONTIER 668.06
128007 08/27/2025 4676 Hill Brothers Chemical Company 2,187.90 128008 08/27/2025 4688 PCAM, LLC 40,391.00
128009 08/27/2025 4694 Leslie's Poolmart Inc 1,457.47
128010 08/27/2025 4704 S & J Supply Company, Inc. 2,288.59 128011 08/27/2025 4710 Fidelity Security Life Insurance Company 21.98 128012 08/27/2025 4764 UniFirst Corporation 645.06
128013 08/27/2025 4766 HASA, INC. 4,333.68
128014 08/27/2025 4824 Occu-Med, Ltd. 1,893.80
128015 08/27/2025 4854 CEJ Engineers, Inc. 96,500.00
128016 08/27/2025 4925 Humane Society of Pomona Valley, Inc. 30,234.67 128017 08/27/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 10,500.00 128018 08/27/2025 5228 ODP BUSINESS SOLUTIONS, LLC 68.48 128019 08/27/2025 5269 CONTROL AIR ENTERPRISES LLC. 3,860.47 128020 08/27/2025 5280 ALDERMAN & HILGERS LLP 7,396.50
128021 08/27/2025 5291 AMAZON CAPITAL SERVICES, INC 566.51 128022 08/27/2025 5336 ABI DOCUMENT SUPPORT SERVICES LLC 1,388.25 128023 08/27/2025 5343 BLUE-WHITE INDUSTRIES 3,062.45
128024 08/27/2025 5368 WESCO SECURITY SYSTEMS INC 195.00 128025 08/27/2025 5404 SAN FERNANDO VALLEY ALARM CO. 82.00 128026 08/27/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 4,375.00 128027 08/27/2025 5533 KOSMONT & ASSOCIATES INC 1,129.70 128028 08/27/2025 5537 CHEYNE BURRIS INC 349.73
128029 08/27/2025 5545 PUENTE HILLS FORD LLC 34,312.95
128030 08/27/2025 5553 SOUTHERN TIRE MART LLC 659.08
128031 08/27/2025 5577 Bear Electrical Solutions, LLC 25,535.00 128032 08/27/2025 5606 MAGNOLIA ENVIRONMENTAL, LLC 1,375.00 128033 08/27/2025 5624 SIERRA ANALYTICAL LABS, INC 2,585.00 128034 08/27/2025 5629 MINUTEMAN PRESS COVINA 143.42
128035 08/27/2025 5711 SPECIALIZED ELEVATOR SERVICES, LLC 4,352.50 128036 08/27/2025 5721 ALEX DELGADO 4,600.00
128037 08/27/2025 99999 COLE HAGLE 649.24
128038 08/27/2025 99999 GONZALO URENA 4,000.00
128039 08/27/2025 99999 NCR DEMO 5,400.00
128040 08/28/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,647.47 128041 08/28/2025 69 AFSCME District Council 36 687.50
128042 08/28/2025 775 COVINA POLICE ASSOCIATION 3,000.00 128043 08/28/2025 878 DELTA DENTAL OF CALIFORNIA 9,334.53 128044 08/28/2025 1106 FRANCHISE TAX BOARD 1,435.92
128045 08/28/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 128046 08/28/2025 3846 CLEA 1,120.00
Attachment A Page 4 of 5

CITY OF COVINA
Check Register
August 15, 2025 - August 31, 2025
Check # Check Date Vendor Name Amount
128047 08/28/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 4,859.09 128048 08/28/2025 4710 Fidelity Security Life Insurance Company 997.95 subtotal checks $ 1,214,897.66
subtotal voids 0.00
payroll (08/28/25) $ 1,147,045.95
payroll (//) $ -
workers' compensation $ 65,235.93
TOTAL checks/EFTs $2,557,962.26
Attachment A Page 5 of 5

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: September 16, 2025
Title: Approval and Adoption of the City of Covina’s 2025 Cross-Connection Control Plan Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Approve Resolution CC 2025-104 adopting the City of Covina’s 2025 Cross-Connection Control Plan as required by the State Water Resources Control Board.

EXECUTIVE SUMMARY/BACKGROUND:

The State Water Resource Control Board (SWRCB), responsible for ensuring high quality water for the State of California, adopted the Cross-Connection Control Policy Handbook (CCCPH) in December 2023. Taking effect in July 2024, the CCCPH outlines standards for California’s public water systems. It includes new certification requirements, provides regulations for the use and management of cross-connection programs and backflow prevention assemblies, and requires public water systems to implement and maintain their own Cross-Connection Control Program (CCCP).

The primary purpose of Cross-Connection Control Plans is to protect the water supply from contamination due to backflow from non-potable sources. The City of Covina currently maintains and operates according to a 2017 CCCP and, in light of the new SWRCB requirements, Public Works Department, Water Division found it necessary to update the City’s existing CCCP in order to include new provisions as outlined in the CCCPH. As such, staff worked with a consultant to finalize a draft of a 2025 CCCP which was approved by the SWRCB in August 2025. Staff now finds it necessary to adopt the finalized CCCP which now encompasses backflow prevention device management protocols as required by the State of California. Furthermore, the 2025 version outlines responsibilities, testing procedures, backflow device tracking, enforcement policies, public outreach, and recordkeeping requirements. Operations under a current, to-date CCCP demonstrates compliance with recent regulatory updates and enhance public health protection.

City staff recommends that the City Council approve Resolution CC 2025-104 (Attachment A) adopting the City of Covina’s 2025 Cross-Connection Control Plan as required by the State Water Resources Control Board to ensure the protection of the public potable water supply from the risk of contamination or pollution due to cross connections.

DISCUSSION:

The proposed Cross Connection Control Plan includes:
 Program Administration: Designates roles and responsibilities of City staff and certified testers.  Backflow Device Management: Establishes inventory, installation, testing, and maintenance requirements.
 Inspection Procedures: Provides for periodic site inspections and corrective actions.  Public Education: Includes outreach efforts to inform residents and businesses.  Enforcement Protocols: Outlines steps for compliance and penalties for violations.

This plan has been reviewed by the City’s Water Division and the State Water Resource Control Board and is consistent with State requirements. It will also serve as the foundation for future digital tracking and automation of backflow compliance reporting. Adopting the 2025 Cross-Connection Control Plan will ensure compliance with state regulations and safeguard the City’s water quality.

FISCAL IMPACT:

There is no significant fiscal impact associated with the approval of the plan. Any costs related to testing or enforcement are offset by existing permit and inspection fees.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2025-104

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, ADOPTING THE PROPOSED 2025 CROSSCONNECTION CONTROL PLAN FOR THE CITY OF COVINA WHEREAS, Sections 7583 through 7594 of Title 17 of the California Code of Regulations mandated that a California Public Water System shall protect the public water system from contamination by implementation of a cross-connection control program (Title 17 Regulations); and
WHEREAS, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook (CCCPH) on December 19, 2023, which became effective July 1, 2024, rescinded Title 17 Regulations and established statewide requirements for public water systems to prevent backflow and cross-connection hazards; and
WHEREAS, pursuant to Health and Safety Code Sections 116407 and 116555.5, and Assembly Bills 1671 and 1180, public water systems are required to implement a cross-connection control program consistent with the CCCPH; and
WHEREAS, the CCCPH requires that a California public water system submit a compliant Cross-Connection Control Plan (Plan) to the State Water Resources Control Board by July 1, 2025; and
WHEREAS, Public Works staff have developed a comprehensive Plan to meet the requirements of the CCCPH and to ensure the long-term protection of the City’s potable water distribution system; and
WHEREAS, the CCCPH requires the City of Covina to possess local authority to enforce its requirements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City of Covina hereby adopts the 2025 Cross-Connection Control Plan (Exhibit A) as approved by the State Water Resource Control Board.

SECTION 2. The City Council authorizes the Public Works Director, or their designee, to implement the Plan and make minor administrative revisions as needed to maintain compliance with state regulations and guidance.

SECTION 3. The Plan shall be administered by the City of Covina, Public Works Department’s Water Quality & Customer Service Tech II (who serves as the City of Covina CCCP Specialist) under the supervision of the Water Systems Supervisor (who serves as the City of Covina CCCP Coordinator) with oversight provided by the Water Utility Superintendent.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution

Resolution CC 2025-104 Page 2 of 2
and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 16th day of September, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-104, was duly adopted by the City Council of the City of Covina at a regular meeting held on the 16th day of September, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CROSS-CONNECTION CONTROL PLAN
JUNE 2025
PREPARED FOR:

City of Covina
Public Works Department
Water Utility Division
534 N. Barranca Avenue
Covina, CA 91723
PREPARED BY:

CIVILTEC ENGINEERING, INC
440 N Mountain Ave
Upland, CA 91786
(909) 296-4457
Civil, Water, Wastewater, Drainage and Transportation Engineering Construction Management ● Surveying
California ● Arizona

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Policy Handbook
i
Table of Contents
INTRODUCTION ........................................................................................................................................................... 1 Water System Description ............................................................................................................................................ 1 Service Area ........................................................................................................................................................................ 2 Purpose ................................................................................................................................................................................. 2 Compliance Statement .................................................................................................................................................... 2 OPERATING RULES OR ORDINANCES/RESOLUTION ............................................................................................... 3 CROSS-CONNECTION CONTROL PROGRAM COORDINATOR ................................................................................ 3 Contact Details ................................................................................................................................................................... 3 HAZARD ASSESSMENTS ........................................................................................................................................................ 5 BACKFLOW PREVENTION .................................................................................................................................................... 8 Backflow Protection Required .................................................................................................................................... 9 Conditions Requiring Backflow Prevention .......................................................................................................... 9 Type of Backflow Prevention Device Required Based on Degree of Hazard ........................................... 9 Backflow Prevention Device Removal .................................................................................................................. 10 Air-Gap Inspection ........................................................................................................................................................ 10 Backflow Prevention Installation Criteria ........................................................................................................... 11 Backflow Prevention Device Enclosures .............................................................................................................. 12

CERTIFIED BACKFLOW PREVENTION ASSEMBLY TESTERS AND CROSS-CONNECTION CONTROL SPECIALISTS ............................................................................................................................. 12 Quality Assurance .......................................................................................................................................................... 12 BACKFLOW PREVENTION ASSEMBLY TESTING ..................................................................................................... 12 Contracting the Testing ............................................................................................................................................... 13 Water Service Termination ....................................................................................................................................... 13 Basis for Termination .................................................................................................................................................. 13 Water Termination Procedures ............................................................................................................................... 14 RECORDKEEPING ........................................................................................................................................................ 15 BACKFLOW INCIDENT RESPONSE, REPORTING, AND NOTIFICATIONS ....................................................... 16 Backflow Incident Response Plan ........................................................................................................................... 16 Backflow Incident Reporting & Notification ...................................................................................................... 16 PUBLIC OUTREACH AND EDUCATION ......................................................................................................................... 16 LOCAL ENTITY COORDINATION ..................................................................................................................................... 16 List of Appendices
Appendix A: Resolution No. XX-XX (Drafted to be Adopted 1st Quarter of FY 2025-26) Appendix B: Acronyms, Abbreviations, and Policies
Appendix C: High-Hazard Premises
Appendix D: Backflow Prevention Assembly Diagrams
Appendix E: Backflow Incident Response Plan
Appendix F: Backflow Incident Report Form

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
1 Introduction
The City of Covina (City) is located in the San Gabriel Valley and maintains a community water system that serves the majority of the City of Covina, as well as portions of the City of West Covina and the unincorporated area of Los Angeles County. The majority of the service area is residential with some industrial and commercial zones present. The City purchases almost its entire water supply from Covina Valley Water Company (CVWD), previously known as Covina Irrigating Company (CIC) and maintains a connection to Three Valleys Municipal Water District (TVMWD), which treats water from the Metropolitan Water District of Southern California (MWD), for high demand periods. The City’s water system serves a population of 33,300 persons through approximately 8,640 service connections.

Water System Description
The City has five pressure zones in its water system. Zone I elevation is lower than Zone II, Zone II is lower than Zone III, Zone III is lower than Zone IV, Zone IV however, is not lower than Zone V. The pressure of the system is kept between 65 and 80 pounds per square inch (psi). There are several booster pumps located at each water storage reservoir site (Charter Oak, Cypress, Forestdale, Rancho La Merced, Rancho Simi, and Roycove) which assist in maintaining pressure and moving water throughout the system.

The system operates its Zone I pumps to move water to the Zone II distribution system and the Rancho Simi Reservoir. Next, from the Rancho Simi Reservoir there are pumps that will pressurize Zone III and pump water to the Rancho La Merced Reservoir. At the Rancho La Merced Reservoir there are more pumps that will move water to Zone IV and the Roycove Reservoir. Finally, there are pumps at the Roycove Reservoir that pressurize Zone V, these pumps slow down or speed up to maintain a constant pressure.

Pressure Zone I is the largest zone. It encompasses the low elevation area that occupies the west and central portion of the water system. Zone I is where the City of Covina receives water from CVWD.

The two sources of treated water that CVWD supplies to the City of Covina come from the surface water treatment plant located in the City of Glendora, or from deep wells located in the City of Baldwin Park.

The City of Covina has two connections with CVWD, at the Cypress Reservoir and the Forestdale Pump Station.

The City of Covina also has a stand-by connection with MWD by way of TVMWD located at the Charter Oak Reservoir site. Through this connection, the City of Covina can supply water to Zone I or Zone II.

The northern and eastern portions of the system comprise Pressure Zone II.

Pressure Zone III is noncontiguous to the rest of the system to the east in the area surrounding Rancho Simi Reservoir. Pressure Zone IV supplies pressure to the southeastern portion of the system which runs parallel to the Interstate 10 in the higher elevations of the system. Pressure Zone V bisects Pressure Zone IV and provides pressure to an area adjacent to Pressure Zone III.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
2 Service Area
The City of Covina community water system is one of five purveyors that provide water service within Covina’s jurisdictional boundaries. The system is municipally owned and operated, under system number 1910127.

Purpose
The purpose of the Cross-Connection Control Policy Handbook (CCCPH) is to protect public health and ensure the integrity of the City of Covina’s potable water system. This will be accomplished by:
• Protecting the public potable water supply of the City from the possibility of backflow or back-siphonage of contamination or pollution originating from the customer’s side of the water meter;
• Promoting the elimination or control of existing cross-connections, actual or potential, between customer-owned potable water systems and non-potable systems, plumbing fixtures, or industrial piping systems;
• Providing for the maintenance of a continuing cross-connection control program that systematically and effectively prevents contamination or pollution of the City’s potable water supply;
• Minimizing the risk of contamination within the public water distribution system through proactive hazard assessment and mitigation;
• Limiting the City’s legal liability exposure resulting from backflow incidents that originate from customer plumbing systems and could affect other service connections; and • Ensuring compliance with the California State Water Resources Control Board’s CrossConnection Control Policy Handbook and the requirements outlined therein.

Additional polices and definitions associated with the City’s CCCP is listed under Appendix B of this CCCP
Compliance Statement
The City of Covina’s Cross-Connection Control Plan (CCCP) has been developed to fully comply with the standards outlined in the California State Water Resources Control Board (SWRCB)'s CrossConnection Control Policy Handbook (CCCPH). The program outlines the implementation procedures, personnel responsibilities, timeframes, and documentation protocols required to identify and mitigate cross-connection hazards. All program components, including hazard assessments, backflow prevention, incident response, public education, and coordination with local agencies, are managed under the oversight of a designated Cross-Connection Control Specialist and documented through a digital tracking system.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
3 Operating Rules or Ordinances/Resolution
Under the City’s Chapter 13.10 – Control of Backflow and Cross-Connections of the Covina Municipal Code, there are various sections related to backflow prevention and cross-connection control.

Additional detailed on the City’s polices and definitions associated with the backflow and cross connections are described under Appendix B of this CCCP.

The City of Covina acknowledges the requirement under Section 3.1.3(a)(1) of the CCCPH to have legal authority to take corrective actions when customers fail to comply with cross-connection control requirements, including installation, inspection, field testing, or maintenance of backflow prevention assemblies.

At the time of CCCP submission (before July 2025), the City is in the process of drafting a formal resolution to be presented to the City Council for adoption. This resolution will authorize the City to take corrective actions, including discontinuing water service or performing backflow-related work at the customer’s expense, to protect the public water system from contamination or backflow incidents.

The City anticipates the resolution (Appendix A) will be adopted during the first quarter of FY 2025– 2026. Once the resolution is adopted, the City will provide documentation of its adoption to the State Water Resources Control Board upon approval. This step ensures that the City will fully comply with the CCCPH’s legal authority requirement before the July 1, 2026 implementation deadline for associated enforcement provisions.

Cross-Connection Control Program Coordinator
The following tasks will be performed by or under the direction of the City’s Cross-Connection Control Program Coordinator (CCCPC):
• Developing and implementing the Program
• Establishing general policy direction and risk management decisions • Reviewing and approving all Hazard Assessments
• Reporting, tracking, and other administrative duty oversite The certified Specialist, or their designee, shall be able to be contacted within 1 hour in the event of a cross-connection incident.

As an alternative, or when no staff or employees are properly qualified, the City may retain a certified Specialist on contract to provide the necessary expertise and services.

Contact Details
The Water Utility Superintendent is responsible for planning, directing, managing, and overseeing the daily activities and operations of the Water Utility Division. The Water Utility Division includes a Water Utility Superintendent, Water Systems Supervisor (CCCPC), Water Distribution Supervisor, and Water Quality/Customer Service Representative II-III (CCCPS) and a qualified crew of field staff.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
4 Under the supervision of the Water Utility Superintendent, Michael N. Melinte, Freddie Lopez Jr. will be recognized as the Cross-Connection Control Program Coordinator (CCCPC) and Cheney Hooker will be recognized as the Cross-Connection Control Program Specialist (CCCPS) for the City of Covina.

Freddie Lopez Jr and Cheney Hooker will both be taking CCC Specialist exam during FY2025-2026.

Contact information on these personnel are as:

Name Michael N. Melinte
Title Water Utility Superintendent
Telephone Number 626-384-5232
Email Address [email protected]
Name Freddie Lopez Jr.

Title Water Systems Supervisor/CCCP
Coordinator
Telephone Number 626-384-5215
Email Address [email protected]
Name Cheney Hooker
Title Water Quality/Customer Service
Representative II-III/CCCP Specialist
Telephone Number 626-384-5234
Email Address [email protected]
The City’s CCCP was reviewed by Tara Robinson (CA/NV AWWA CCCS #01808).

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
5 Hazard Assessments
The City will identify any specific residential, commercial or industrial water user that may pose an actual or potential backflow hazard to the public water supply. These water users will be identified from the lists of water users where cross connection are likely to be found, as provided by the State Water Resources Control Board, Division of Drinking Water (SWRCB DDW), the Foundation of Cross Connection Control and Hydraulic Research Manual of Cross-Connection Control, or by the Environmental Protection Agency (EPA) Cross Connection Control Manual.

Customer Notification – On-premise Survey Required: The City may require an on-premise inspection to evaluate cross connection hazards. The City will transmit a written notice requesting an inspection appointment to each affected water user. The City may, at its discretion, require a reinspection for cross-connection hazards of any premise to which it serves water. The City will transmit a written notice requesting a re-inspection appointment to each affected water user. Any customer which cannot or will not allow an on-premise inspection or re-inspection of their piping system shall be required to install the backflow prevention device the City considers necessary.

The timeline for initial hazard assessments is provided in the table below:

Initial Assessment Task Schedule
Assessment of City Facilities Within 18 months
Assessment of all new connections At time of application for water service
Identification and assessment of high-hazard premises which are listed on Appendix D of the CCCPH (or Appendix C of this CCCP) Within 4 years Identification and assessment of hazardous premises supplemental to Appendix D of the CCCPH (or Appendix C of this CCCP) Within 6 years Identification of residential connections with special plumbing facilities and/or water use on the premises On a continuous basis
The timeline for subsequent hazard re-assessments is provided in the table below:

Re-Assessment Task Schedule
Any services with Reduced Pressure (RP)
or Air Gap (AG) installed for premises
containment
If evidence exists of changes in the activities or materials on a user’s premises, if a user changes account holder, excluding residential, or if backflow from a user’s
premises occurs (survey)
Commercial services protected with less
than a RP for premises containment
Every 5 years and upon change in use or ownership
(survey)
Residential services protected with less
than a RP for premises containment Every 4-5 years (survey) Residential services with no known special
plumbing or water use on the premises
Upon change in use, ownership, or plumbing system
(questionnaire)
During the hazard assessment, many factors are considered to determine if the water user is or could be a potential hazard to the public water supply. The determining factors may include:

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
6 • Sources of water on site
• Types of water on site
• Uses of water on site
• Types of water using equipment
• Condition of water using equipment
• Complexity of plumbing onsite, and potential alterations of that system • Storage and use of hazardous materials on site
• Access to auxiliary water supplies, pumping systems, or pressure systems • User premises accessibility
• Distribution system conditions that increase the likelihood of a backflow event • This may be due to hydraulic gradient differences impacted by main breaks and high waterdemand situations, multiple service connections that may result in flow-through conditions, etc
• Any previous backflow incidents on the user premises
• Requirements and information provided in the CCCPH
Every assessment will identify the degree of hazard to the distribution system with the factors found and recorded. Degree of hazards will be classified as either a high hazard cross-connection, a low hazard cross connection, or having no hazard. Additionally, all the factors found and recorded during the assessment shall be considered in the determination of backflow prevention requirements. The assessment shall determine whether the existing backflow prevention assembly provides adequate protection based on the degree of hazard. Example of high-hazard cross-connection activities may be found on Appendix C of this CCCP.

Customer Notification – Survey Findings and Corrective Actions: The City will notify the water user of the survey findings, listing corrective action to be taken if required. A period of thirty (30) days will be given to complete all corrective action required including installation of backflow prevention devices.

A second notice will be sent to each water user which does not take the required corrective action prescribed in the first notice within the thirty (30) day period allowed. The second notice will give the water user a two (2) week period to take the required corrective action. If no action is taken within the two (2) week period the City may terminate water service to the affected water user until the required corrective actions are taken.

Subsequent Cross Connection Prevention Survey (Hazard Assessments): Subsequent Hazard Assessments must be performed under the following criteria:
• If a user premises changes account holder, excluding single-family residences; • If a user premises is newly or reconnected to the PWS; • If evidence exists of changes in the activities or materials on a user’s premises;

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
7 • If backflow from a user’s premises occurs;
• Periodically, as identified in the City’s Cross-Connection Control Plan; • If the State Water Board requests a hazard assessment of a user’s premises; • If the City concludes an existing hazard assessment may no longer accurately represent the degree of hazard.

Upon completion of initial and follow-up hazard assessment, a cross-connection control specialist will review and make a written finding that, in the specialist’s judgment based on cross-connection control principles, the City’s hazard assessment properly identified all hazards at the time of the assessment, the appropriate degree of hazards, and the corresponding backflow protection.

User Supervisor: Per the CCCPH Article 2, the SWRBC and City may, at their discretion, require a customer to designate a User Supervisor when the user premises has a multi-piping system that conveys various types of fluids and where changes in the piping system are frequently made. The User Supervisor will be responsible for the avoidance of cross-connections during the installation, operation and maintenance of the customer’s pipelines and equipment.

The Site Supervisor represents the owner, tenant, or property manager as a liaison to the City. The Site Supervisor must have the authority to carry out any requirements of the City. It is recommended that the Site Supervisor be an employee who is permanently stationed at the use site. At a minimum, the Site Supervisor must make frequent visits to the site.

The Site Supervisor will be trained on the fluids used and backflow protection for the premise, must inform the City of changes in piping, and maintain current contact information on file with the City.

The designated Site Supervisor must attend a Site Supervisor Certification Workshop, provided by the City.

Site Supervisors:
• Are responsible for the operation, maintenance, and prevention of potential cross connections to the potable water system
• Must be present at all hazard assessments and cross-connection control surveys • Must inform the City of any cross-connection incidents • Are expected to know the provisions contained in the SWRBC’s CCCPH • Are expected to know the basic concepts of backflow and cross-connection prevention, and emergency response procedures
• Are responsible for training personnel at the site on the proper protection of the potable water system

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
8 Backflow Prevention
The City of Covina is responsible for preventing or managing actual and potential cross-connections by implementing approved backflow prevention assemblies (BPAs) or AGs, in accordance with the guidelines set forth in Article 3 of the State Water Resources Control Board's Cross-Connection Control Policy Handbook: Standards and Principles for California’s Public Water Systems (CCCPH).

The City of Covina utilizes the USC Foundation for Cross-Connection Control to approve all backflow prevention assemblies. Each device undergoes and successfully completes both laboratory and field evaluations as part of the USC Foundation’s Approval Program. Approved backflow prevention assemblies remain valid for three years, after which they must be renewed.

BPAs must remain unaltered and unchanged after receiving approval from the USC Foundation for Cross-Connection Control. The City of Covina must require BPA testers to inform them if any water user or City of Covina-owned BPA has been modified.

Any backflow prevention device required herein shall be of a model and size approved by the Water Services Supervisor. The City has adopted AWWA and the Foundation for Cross- Connection Control and Hydraulic Research (FCCC&HR) of the University of Southern California standards and specifications for “approved devices.” An “approved device” shall be evidenced by a certificate of approval issued by an approved testing laboratory certifying full compliance with said AWWA standards and FCCC&HR specifications. The term “approved backflow prevention device” means a device that has been manufactured in full conformance with the standards established by the AWWA C506-69, Standards for Reduced Pressure Principle and Double Check Valve Backflow Prevention Devices, and have met completely the laboratory and field performance specifications of the FCCC&HR Specifications of Backflow Prevention Devices (most current issue). The following testing laboratory has been qualified by the Water Services Supervisor or designee to test and certify backflow preventers: University of Southern California Foundation for Cross-Connection Control and Hydraulic Research, University Park, Los Angeles, California 98007. Testing laboratories other than the laboratory above will be added to an approved list as they are qualified by the Water Services Supervisor or designee.

Backflow preventers which may be subjected to back pressure or back-siphonage that have been fully tested and have been granted a certificate of approval by said qualified laboratory and are listed on the FCCC&HR testing laboratory’s current list of approved devices may be used without further test or qualification.

Under the California Plumbing Code Title 24, Chapter 6, any devices or systems installed in the potable water supply system to prevent backflow must be properly maintained by those responsible for their use. These devices are required to be tested upon installation, relocation, or repair, and at least once per year afterward—or more frequently if mandated by the Authority Having Jurisdiction (AHJ). If a device is found to be malfunctioning or defective, it must be repaired or replaced.

Additionally, no backflow prevention device may be removed, relocated, or substituted without prior approval from the AHJ.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
9 Backflow Protection Required
Conditions Requiring Backflow Prevention
Wherever the following conditions exist, an approved backflow prevention device shall be installed on each service line to a customer’s water system at or near the property line or immediately inside the building being served; but, in all cases, before the first branch line leading off the service line:
• In the case of premises having an auxiliary water supply which is not or may not be of safe bacteriological or chemical quality and which is not acceptable as an additional source by the Water Services Supervisor or designee, the public water system shall be protected against backflow from the premises by installing a backflow prevention device in the service line appropriate to the degree of hazard.
• In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public water system, the public system shall be protected against backflow from the premises by installing a backflow prevention device in the service line appropriate to the degree of hazard. This shall include the handling of process waters and waters originating from the utility system which have been subject to deterioration in quality.
• In the case of premises having internal cross-connections that cannot be permanently corrected and controlled, or intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not dangerous cross-connections exist, the public water system shall be protected against backflow from the premises by installing a backflow prevention device in the service line.

Type of Backflow Prevention Device Required Based on Degree of Hazard The type of protective device required under this section shall depend upon the degree of hazard which exists. Appendix C of this CCCP lists the type of backflow prevention device used, corresponding to the degree of hazard. Degrees of hazard are as follows:

Auxiliary Water Supply: In the case of any premises where there is an auxiliary water supply and it is not subject to any of the conditions identified in this section, the public water system shall be protected by an approved air-gap separation. A reduced pressure principle backflow prevention device may be used if the device is approved by the SWRCB and the City.

Objectionable Substance (Non-Hazardous): In the case of any premises where there is water or substance that would be objectionable but not hazardous to health if introduced into the public water system, the public water system shall be protected by an approved double check valve assembly.

Material Danger to Health: In the case of any premises where there is any material danger to health which is handled in such a fashion as to create an actual or potential hazard to the public water system, the public water system shall be protected by an approved air-gap separation or an approved reduced pressure principle backflow prevention device. Examples of premises where these conditions will exist include sewage treatment plants, sewage pumping stations, chemical manufacturing plants, hospitals, mortuaries and plating plants.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
10 Uncontrolled Cross-connection: In the case of any premises where there are “uncontrolled” crossconnections, either actual or potential, the public water system shall be protected by an approved air-gap separation or an approved reduced pressure principle backflow prevention device at the service connection.

Prohibitive Access: In the case of any premises where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete in-plant crossconnection survey, the public water system shall be protected against backflow or back- siphonage from the premises by the installation of a backflow prevention device in the service line. In this case, maximum protection will be required; that is, an approved air-gap separation or an approved reduced pressure principle backflow prevention device shall be installed in each service line to the premises.

Backflow Prevention Device Removal
Approval must be obtained from the City before a backflow prevention device is removed, relocated, or replaced. The use of a device may be discontinued and the device removed from service upon presentation of sufficient evidence to the City to verify that a hazard no longer exists or is not likely to be created in the future. A device may be relocated following confirmation by the City that the relocation will continue to provide the required protection and satisfy installation requirements. A retest will be required following the relocation of the device.

A device may be removed for repair, provided the water use is either discontinued until repair is completed and the device is returned to service, or the service connection is equipped with other backflow protection approved by the City. A device may be removed and replaced provided the water use is discontinued until the replacement device is installed. All replacement devices must be approved by the City and must be commensurate with the degree of hazard involved. A retest will be required following the repair or replacement of the device.

All backflow prevention assemblies shall be tested at least annually, and immediately after installation, relocation, or repair, by an AWWA certified tester in accordance with Title 17 of the California Administrative Code.

Air-Gap Inspection
The City shall visually inspect air-gap separations at least annually to determine compliance with California Chapter 17, Testing and Maintenance of Backflow Preventers. The City will schedule an onsite inspection of the air-gap separation and provide a report certifying the air-gap is adequately installed, or noting which deficiencies were found. If deficiencies are noted during the annual inspection, corrective actions will be provided to the customer for carrying out. If corrective actions were requested by the City, a follow-up inspection will be scheduled to verify the corrections have been adequately made. Once corrections are verified, the inspection report will be certified and sent to the customer for record keeping. If the customer does not, or cannot correct the deficiencies noted, the water services shall be subject to immediate disconnection until said deficiencies are corrected, inspected, and certified.

A swivel-ell may be temporarily used instead of an AG to provide potable water to areas typically served with tertiary recycled water, but only if specific conditions are met. These include approval by the State Water Board, inclusion in the City’s CCCP, compliance with design standards in Appendix

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
11 D of this CCCP, and annual inspections to verify continued compliance. The RP assembly used with the swivel-ell must be field-tested and confirmed to function correctly. A visual inspection must be done immediately upon switchover to potable water, with a field test completed within 72 hours and at least once every 12 weeks.

Backflow Prevention Installation Criteria
Backflow protection devices must be installed according to the specific guidelines in CCCPH Article 3 Section 3.3.2. For AGs, the receiving water container must be positioned at the service connection unless the City of Covina approves an alternative location. Piping between the service connection and discharge point must remain above grade and be accessible for inspection unless otherwise approved. The City of Covina must verify that AGs comply with CCCPH section 3.3.1(a), and any new AG installation requires approval from the State Water Board before installation.

Reduced pressure principle assemblies (RP) must be installed between twelve and thirty-six inches above grade unless the City of Covina grants an exception. Double check valves (DC) installed or replaced after CCCPH adoption must comply with CCCPH section 3.3.2(b). Below-ground installation is only allowed if no alternative exists and is approved by the City of Covina.

Pressure vacuum breakers (PVB) and spill-resistant vacuum breakers (SVB) must be installed at least twelve inches above all downstream piping and outlets. SVBs cannot be used for premises containment, while PVBs are only permitted for roadway irrigation systems where there is no risk of backpressure.

RPs and DCs installed after CCCPH adoption must have at least twelve inches of side clearance, with twenty-four inches required on the test cock side unless the City of Covina approves otherwise.

Backflow protection devices should be located as close as possible to the service connection unless an alternative location is approved. If internal protection is used instead of premises containment, the City of Covina must have access to ensure compliance with installation, testing, and inspection requirements. All BPAs and AGs must be accessible for field testing, inspection, and maintenance.

The timeline for installing backflow preventers, when required based on the hazard assessment, is provided in the table below:

Type of Service Schedule
New connections with cross-connection hazards Before service is initiated Existing connections with Appendix D-type hazards (of the CCCPH) and other high cross-connection hazards 60 days after notification Existing connections with other than Appendix D (of CCCPH) or high cross-connection hazards 90 days after notification Existing fire protection systems not using chemicals
20 years after adoption
of plan
The City Covina may allow additional time for installing a backflow preventer on an existing connection upon customer request, provided a written exemption is approved by the City.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
12 Backflow Prevention Device Enclosures
To protect against vandalism, tampering, or theft of most backflow prevention devices, enclosures or cages are recommended. A plan or sketch of the installation of an enclosure or cage will have to be submitted for review and approval by the City prior to installation.

Certified Backflow Prevention Assembly Testers and Cross-Connection Control Specialists
All approved testers shall hold a current certification with AWWA, APWA, or LACDPH. This is including but not limited to: Certification as a backflow prevention assembly tester, field test kits and gage equipment must be verified to be within reasonable accuracy, and BPA field test result reports.

Quality Assurance
All backflow preventer inspection/test report forms will be reviewed by the City within 30 days of receipt. The City shall provide follow-up on backflow assemblies or test reports that are found to be deficient. At the City’s discretion, the City of Covina’s Coordinator may require additional tests on backflow assemblies previously tested by a backflow tester.

Backflow Prevention Assembly Testing
The following are the general requirements related to backflow prevention device testing and maintenance.

Annual Inspection and Testing: As per Title 17 of the California Administrative Code, the customer of record is responsible for the installation and maintenance of the backflow prevention assembly, as well as testing at least once a year. These inspections and tests shall be at the expense of the water user and shall be performed by a certified tester approved by the Water Services Supervisor or designee. The customer/user shall notify the City in advance when the tests are to be undertaken so that he or his representative may witness the tests if it is so desired. These devices shall be repaired, overhauled or replaced at the expense of the customer/user whenever the devices are found to be defective. No device shall be placed back in service unless it is functioning as required. A report including the results of the BPA field test in a form acceptable to the City shall be filed with the City each time a device is tested, relocated, or repaired. All non-testable backflow prevention devices owned by the City shall be installed and maintained according to California Plumbing Code. The City will send out notices to test the BPA 1 month prior of the test date.

Customer Notification - Device Testing: Each backflow prevention device must be inspected and tested at least annually. The City will notify each affected water user when it is time for the backflow prevention device installed on their service connection to be tested. This written notice shall give the water user thirty (30) days to have the device tested and will include the necessary field test form to be completed and submitted to the City.

More Frequent Inspection and Testing: In those instances where the Water Services Supervisor deems the hazard to be great enough, he/she may require certified inspections at more frequent intervals.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
13 2nd Customer Notification – Device Testing: A second notice shall be sent to each water user which does not have his/her backflow prevention device tested as prescribed in the first notice within the thirty (30) day period allowed. The second notice will give the water user a two (2) week period to have his/her backflow prevention device tested. If no action is taken with the (2) two week period the City may terminate water service to the affected water user until the subject device is tested.

Failure of the Annual Test: Should an existing assembly fail the annual test, a series of notifications shall be sent directing the customer to contract an outside repair person and have the assembly repaired and tested. The passing results are to be directed to the City to confirm compliance and avoid termination of service.

Devices On Test LA County Public Health:

The City has the right to disconnect water services to any private, non-owned City devices, that are on-test with the county, should the owner of devices fail to comply with Health and Safety ordinance.

Approved Backflow Prevention Device Testers: The City will supply affected water users with a list of persons acceptable to the City to test backflow prevention devices.

Whenever the existing device is moved from the present location or requires more than minimum maintenance or when the Water Services Supervisor or designee finds that the maintenance constitutes a hazard to health, the unit shall be replaced by a backflow prevention device meeting the requirements of this section.

Contracting the Testing
If the customer of record does not give permission for a shutdown, denies the City access to the device, prefers to have its own certified tester, or if the device is in an unsafe location (i.e. confined space), then a letter shall be sent requesting the customer contract a certified tester at their own expense, and direct the results to be sent to the City.

Water Service Termination
When the City encounters conditions or water uses that represent a clear and immediate hazard to the potable water supply that cannot be immediately abated, the City shall institute the procedure for discontinuing the City water service to affected connections. The termination procedures are described in the following sections.

Basis for Termination
Conditions or water uses that create a basis for water service termination shall include, but are not limited to, the following items:
• Refusal to install a required backflow prevention device. Refusal to test a backflow prevention device.
• Refusal to repair a faulty backflow prevention device. Refusal to replace a faulty backflow prevention device.
• Direct or indirect connection between the public water system and a sewer line.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
14 • Unprotected direct or indirect connection between the public water system and a system or equipment containing contaminants.
• Unprotected direct or indirect connection between the public water system and an auxiliary water system.
• A situation which presents an immediate health hazard to the public water system.

Water Termination Procedures
The City of Covina will terminate service to a customer's premise after two (2) written notices have been sent specifying the corrective action needed and the time period in which it must be done. If no action is taken within the allowed time period, water service may be terminated.

The City will take the following steps:
• Make reasonable effort to advise water user of intent to terminate water service. • Terminate water supply and lock service valve. The water service will remain inactive until correction of violations has been approved by the City.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
15 Recordkeeping
The City of Covina must keep the following records and ensure availability to the State Water Board upon request. These records include:
• The two latest hazard assessments for each user site. • Detailed records of backflow prevention assembly (BPA), including type, size, manufacturer, model, installation date, location, serial number, account number customer of record, repair history, and highest threat potential hazard from which the BPA is protecting the water system. These must be accessible for review by the SWRCB upon request. • Records for each air gap (AG) installation, including location, associated hazard, owner, and as-built plans.
• Testing records for all assemblies, including test results from BPA testing, AG inspections, and swivel-ell tests, along with tester names, test/repair dates, and certification numbers. As required by Title 17, these records must be retained for the lifetime of the assemblies.

Additionally, any BPA repairs, replacements, or relocations must be documented and kept for the same duration.
• Records of the most recent cross-connection tests, such as shutdown or dye tests. • If a site supervisor was designated, then their contact information for the user supervisor and water user must be recorded, as well as any applicable training and qualifications as described by CCCPH section 3.2.2(f).
• Descriptions and follow-up actions related to all backflow incidents. • Contact information and qualifications of any designated user supervisor, if applicable. • Copies of any contracts related to the cross-connection control program. • The current Cross-Connection Control Plan.
• Public outreach and education materials issued in the past three years.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
16 Backflow Incident Response, Reporting, and Notifications Backflow Incident Response Plan
The City of Covina must include backflow incident response procedures in its Cross-Connection Control Plan, as required by CCCPH section 3.1.4. The plan must outline how the City investigates and responds to suspected backflow incidents, including evaluating complaints or reports of water quality changes as potential backflow events, conducting water quality sampling and pressure monitoring, and documenting the investigation along with any response and follow-up actions.

Appendix E is the City of Covina’s backflow incident response plan.

Backflow Incident Reporting & Notification
California section 64772 requires the City to notify the SWRCB DDW of any known incident of backflow into the public water system within 24 hours of discovery of the incident by electronic mail and by phone. If required by the SWRCB, the City shall issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1. If requested to do so by the DDW, the City shall submit a written report of the incident describing the nature and severity of the backflow, the actions taken by the City in response to the incident, and the action plan intended to prevent such incidents in the future.

The written report shall contain the requested information in CCCPH Appendix B, which has been extracted and included as the City of Covina’s Appendix F.

All reporting required by the CCCP shall be the responsibility of the Water Services Supervisor. This includes any report to local, State and federal regulatory or health agencies such as the Annual Report to the SWRCB DDW, and copies of all termination letters to the LACDPH.

Public Outreach and Education
The City will provide public education materials to its customers, either with water bills or through other distribution methods. Materials may include but not be limited to for example, mail-in inserts, brochures, pamphlets, or information fact sheets. For residential customers, these materials will explain potential cross-connection risks within homes and recommend appropriate backflow prevention devices homeowners should install to help protect the public water supply. The program will highlight the customer’s role in safeguarding water quality.

Local Entity Coordination
The City of Covina will coordinate with all applicable local entities that are involved in either crossconnection or public health protection to ensure hazard assessments can be performed, appropriate backflow protection is provided and aid when deemed necessary in the investigation of backflow incidents.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix A:

Covina Resolution No. XX-XX
(Drafted to be Adopted 1st Quarter of FY 2025-26)

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix B:

Acronyms, Abbreviations, and Policies

Appendix B
CROSS-CONNECTION CONTROL PLAN – POLICIES AND

DEFINTIONS
1 Definitions
The words and phrases set forth in this plan shall have the meanings respectively ascribed to them in the Covina Municipal Code (CMC) Sections 13.10.050 through 13.10.210.

Approved: “Approved” shall mean accepted by the Director of Public Works or designee as meeting an applicable specification stated or cited in this plan, or as suitable for the proposed use.

Auxiliary Water Supply: “Auxiliary water supply” shall mean any water supply on or available to the premises other than the purveyor’s approved public potable water supply. These auxiliary waters may include water from another purveyor’s public potable water supply or any natural source(s) such as a well, spring, river, stream, harbor, etc., or “used waters” or “industrial fluids.” These waters may be polluted or contaminated, or they may be objectionable and constitute an unacceptable water source over which the water purveyor does not have sanitary control.

Backflow: “Backflow” shall mean the flow of water or other liquids, mixtures or substances under pressure into the distributing pipes of a potable water supply system from any source or sources other than its intended source.

Back-siphonage: “Back-siphonage” means the flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source, other than its intended source, caused by the sudden reduction of pressure in the potable water supply system.

Backflow Preventer: A “backflow preventer” is a device designed to prevent backflow or backsiphonage. Examples include Reduced Pressure Principle Devices and Double Check Valve Assemblies.

Air-gap: “Air-gap” is the unobstructed vertical distance through the free atmosphere between the lowest opening from any pipe or faucet supplying water to a tank, plumbing fixture, or other device and the flood level rim of said vessel. An approved air-gap shall be at least double the diameter of the supply pipe, measured vertically, above the overflow level of the vessel; and, in no case less than one inch. When an air-gap is used at the service connection to prevent the contamination or pollution of the public potable water system, an emergency bypass shall be installed around the air-gap system and an approved reduced pressure principal device shall be installed in the bypass system.

Reduced Pressure Principle Device (RP): A “Reduced pressure principle device” is an assembly of two independently operating approved check valves with an automatically operating differential relief valve between the two check valves, tightly closing shut-off valves on either side of the check valves, plus properly located test cocks for the testing of the check and relief valves. The entire assembly shall meet the design and performance specifications and approval of a recognized and approved testing agency for backflow prevention assemblies. The device shall operate to maintain the pressure in the zone between the two check valves at a level less than the pressure on the public water supply side of the device. At cessation of normal flow the pressure between the two check valves shall be less than the pressure on the public water supply side of the device. In case of leakage of either of the check valves the differential relief valve shall operate to maintain the reduced

Appendix B
CROSS-CONNECTION CONTROL PLAN – POLICIES AND

DEFINTIONS
2 pressure in the zone between the check valves by discharging to the atmosphere. When the inlet pressure is two pounds per square inch or less, the relief valve shall open to the atmosphere. To be approved these devices must be readily accessible for in-line maintenance and testing and be installed above ground and in a location where no part of the device will be submerged.

Reduced Pressure Principle Detector Assembly (RPDA): A “Reduced Pressure Principle Detector Assembly” is a specially designed assembly composed of a line-size approved reduced pressure principle backflow prevention assembly with a specific bypass containing a specific water meter and an approved reduced pressure principle backflow prevention assembly. The meter shall register accurately for rates of flow up to 2 gpm (gallons per minute) and shall show a registration for all rates of flow. This assembly shall be used to protect against a non-health hazard (i.e., pollutant) or a health hazard (i.e., contaminant). The RPDA is primarily used on fire sprinkler systems.

Double Check Valve Assembly: A “Double check valve assembly” is an assembly of two independently operating approved check valves with tightly closing shut-off valves on each side of the check valves, plus properly located test cocks for the testing of each check valve. The entire assembly shall meet the design and performance specifications and approval of a recognized and city-approved testing agency for backflow prevention devices. To be approved these devices must be readily accessible for in-line maintenance and testing.

Double Check Valve Detector Assembly (DCDA): A “Double Check Valve Detector Assembly” is a specially designed assembly composed of a line-size approved double check valve assembly with a bypass containing a specific water meter and an approved double check valve assembly. The meter shall register accurately for rates of flow up to 2 gpm and shall show a registration for all rates of flow. This assembly shall only be used to protect against a non-health hazard (i.e., pollutant). The DCDA is primarily used on fire sprinkler systems. An assembly containing an independently operating internally loaded check valve and independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with a properly located resilient seated test cock, a properly located bleed/vent port, and tightly closing resilient seated shutoff valves attached at each end of the assembly.

Spill-Resistant Pressure Vacuum Assembly (SVB): A “Spill-Resistant Pressure Vacuum Assembly” is an assembly containing an independently operating internally loaded check valve and independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with a properly located resilient seated test cock, a properly located bleed/vent port, and tightly closing resilient seated shutoff valves attached at each end of the assembly. The SVB is an assembly designed to protect against a non-health hazard (i.e., pollutant) or a health hazard (i.e., contaminant) under a back-siphonage condition only.

Pressure Vacuum Breaker Assembly (PVB): A “Pressure Vacuum Breaker Assembly” is an assembly containing an independently operating internally loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shutoff valves attached at each end of the assembly. This assembly is designed to protect against a non-health hazard (i.e., pollutant) or a health hazard (i.e., contaminant) under a back-siphonage condition only.

Appendix B
CROSS-CONNECTION CONTROL PLAN – POLICIES AND

DEFINTIONS
3 Contamination: “Contamination” means an impairment of the quality of the potable water by sewage, industrial fluids or waste liquids, compounds or other materials to a degree which creates an actual hazard to the public health through poisoning or through the spread of disease.

Cross-connection: “Cross-connection” means any physical connection or arrangement of piping or fixtures between two otherwise separate piping systems one of which contains potable water and the other non-potable water or industrial fluids of questionable safety, through which, or because of which, backflow or back-siphonage may occur into the potable water system. A water service connection between a public potable water distribution system and a customer’s water distribution system which is cross-connected to a contaminated fixture, industrial fluid system or with a potentially contaminated supply or auxiliary water system constitutes one type of cross- connection.

Other types of cross-connections include connectors such as swing connections, removable sections, four-way plug valves, spools, dummy sections of pipe, swivel or changeover devices, sliding multiport tube, solid connections, etc.

Controlled Cross-connection: A “controlled cross-connection” means a connection between a potable water system and a non-potable water system, with an approved backflow prevention device properly installed which will continuously afford the protection commensurate with the degree of hazard.

Cross-connection Control by Containment: “Cross-connection control by containment” means the installation of an approved backflow prevention device at the water service connection to any customer’s premises where it is physically and economically infeasible to find and permanently eliminate or control all actual or potential cross-connections within the customer’s water system; or, it shall mean the installation of an approved backflow prevention device on the service line leading to and supplying a portion of a customer’s water system where there are actual or potential crossconnections which cannot be effectively eliminated or controlled at the point of cross-connections.

Degree of Hazard: The “degree of hazard” is derived from an evaluation of the potential risk to public health and adverse effect of the hazard upon the potable water system.

Health Hazard: A “health hazard” is any condition, device, or practice in the water supply system and its operation which could create, or in the judgment of the Water Services Supervisor or designee may create a danger to the health and well-being of the water customer. An example of a health hazard is a structural defect, including cross-connections, in a water supply system.

Plumbing Hazard: A “plumbing hazard” is a plumbing-type cross-connection in a customer’s potable water system that has not been properly protected by a vacuum breaker, air-gap separation or backflow prevention device. Unprotected plumbing-type cross-connections are considered to be a health hazard.

Pollution Hazard: A “pollution hazard” is an actual or potential threat to the physical properties of the water system or to the potability of the public or the customer’s potable water system or which would constitute a nuisance or be aesthetically objectionable or could cause damage to the system or its appurtenances, but would not be dangerous to health.

System Hazard: A “system hazard” is an actual or potential threat of severe damage to the physical

Appendix B
CROSS-CONNECTION CONTROL PLAN – POLICIES AND

DEFINTIONS
4 properties of the public potable water system or the customer’s potable water system or of a pollution or contamination which would have a protracted effect on the quality of the potable water in the system.

Industrial Fluids System: “Industrial fluids system” is any system containing a fluid or solution which may be chemically, biologically or otherwise contaminated or polluted in a form or concentration such as would constitute a health, system, pollution or plumbing hazard if introduced into an approved water supply. This may include, but not be limited to: polluted or contaminated water; all types of process waters and “used waters” originating from the public potable water system which may have deteriorated in sanitary quality; chemicals in fluid form; plating acids and alkalis, circulated cooling waters connected to an open cooling tower and/or cooling towers that are chemically or biologically treated or stabilized with toxic substances; contaminated natural waters such as from wells, springs, streams, rivers, bays, harbors, seas, irrigation canals or systems, etc.; oils, gases, glycerin, paraffin, caustic and acid solutions and other liquid and gaseous fluids used in industrial or other purposes or for firefighting purposes.

Pollution: “Pollution” means the presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality so as to constitute a hazard or impair the usefulness or quality of the water to a degree which does not create an actual hazard to the public health but which does adversely and unreasonably affect such waters for domestic use.

Potable Water: “Potable water” means any water which, according to recognized standards, is safe for human consumption.

Non-potable Water: “Non-potable water” means water which is not safe for human consumption or which is questionable in its suitability for consumption.

Water Service Connection: “Water service connection” is the terminal end of service from the public potable water system; i.e., where the water purveyor loses jurisdiction and sanitary control over the water at its point of delivery to the customer’s water system. Generally, a meter is installed at the terminal end of the service from the public potable water system. There should be no unprotected takeoffs between the meter and any backflow prevention device installed for meter protection..

Service connection shall also include water service from a fire hydrant and all other temporary or emergency water services from the public potable water system.

Used Water: “Used water” means any water supplied by a water purveyor from a public potable water system to a customer’s water system after it has passed through the point of delivery and is no longer under the sanitary control of the water purveyor.

Water System: The “water system” is made up of two parts: the utility’s system and customer’s system. The utility’s system consists of the source facilities and the distribution system and includes all those facilities of the water system under the complete control of the utility, up to the point where the customer’s system begins. The source includes all components of the facilities utilized in the production, treatment, storage, and delivery of water to the distribution system. The distribution system includes the network of conduits used for the delivery of water from the source to the customer’s system. The customer’s system shall include those parts of the facilities beyond the termination of the utility distribution system which are utilized in conveying utility- delivered domestic water to points of use.

Appendix B
CROSS-CONNECTION CONTROL PLAN – POLICIES AND

DEFINTIONS
5 Policies
No water service connection to any premises shall be installed or maintained by the City unless the water supply is protected as required by State laws and regulations, this plan, and Section 3.10 of the Covina Municipal Code entitled Control of Backflow and Cross-Connections. All new construction plans, applications for new services, and enlarging of existing services shall be routed through the Director of Public Works/ City Engineer or designee, the Water Utility Superintendent, and the Water Systems Supervisor (CCCPC) for review to determine if a backflow prevention device is required to protect the service connection. If a backflow protection device is required, one of the listed assemblies will be selected:
• Pressure Vacuum Breaker Assembly (PVB)
• Spill-Resistant Pressure Vacuum Breaker Assembly (SVB) • Double Check Valve Assembly (DC)
• Double Check Valve Detector Assembly (DCDA)
• Reduced Pressure Principle Assembly (RPP)
• Reduced Pressure Principle Detector Assembly (RPDA)
• Air-Gap Separation (AG)
When it is determined that a backflow prevention assembly is required, a written notification shall be drafted informing the permit applicant that the installation is a condition of service. In addition, a list of approved backflow prevention assemblies, and a schematic of the typical installation of the required backflow prevention assembly shall be sent to the permit applicant. When the new service line is installed, it shall be locked off and no service shall be provided until installation of the backflow prevention assembly is complete. After installation of the backflow prevention assembly, the applicant must arrange for testing of the new device. The City can then inspect the installation, and provide water service.

Service of water to any premises shall be discontinued by the City if a backflow prevention device required by this plan is not installed, tested and maintained, or if it is found that a backflow prevention device has been removed, bypassed, or if an unprotected cross-connection exists on the premises. Service will not be restored until such conditions or defects are corrected.

The customer’s system should be open for inspection at all reasonable times to authorized representatives of the City to determine whether cross-connections or other structural or sanitary hazards, including violations of these regulations, exist. When such a condition becomes known, the Water Systems Supervisor or designee shall deny or immediately discontinue service to the premises by providing for a physical break in the service line until the customer has corrected the condition(s) in conformance with State and City requirements relating to plumbing and water supplies and the regulations adopted pursuant thereto.

INSTALLATION REQUIREMENTS FOR BACKFLOW DEVICES

1. REDUCED PRESSURE PRINCIPLE DEVICE
a. at least 12 inches above grade.
b. in a horizontal position with the relief valve discharging downward. c. readily accessible for inline service and test.

2. PRESSURE TYPE VACUUM BREAKER
a. at least 12 inches above all downstream piping and water use. b. not subjected to any backpressure.
c. readily accessible for inline service and test.

3. ATMOSPHERIC TYPE VACUUM BREAKER
a. downstream of all valving.
b. at least 6 inches above all downstream piping and water use. c. not subjected to backpressure.
d. not under more than 12 hours continuous flow.

4. DOUBLE CHECK VALVE ASSEMBLIES
a. at least 12 inches above grade.
b. in a horizontal position
c. readily accessible for inline service and test.

Note: Double check valve assemblies have very limited application.

Water connections to looped domestic services, certain fire systems and meter service protection are examples of where they may be permitted.

OTHER REQUIREMENTS

1. Domestic water is required at all sanitary facilities, drinking fountains, emergency eyewash stations and safety showers.

2. All industrial water piping and outlets must be identified to clearly distinguish them from domestic water systems.

3. Quick couplers must be installed downstream of an approved reduced pressure principle device or pressure type vacuum breaker.

4. New testable backflow devices are to be tested upon installation by a certified backflow device tester and a report filed with this office.

Thereafter, each device must be tested on an annual basis.

5. Technical assistance regarding backflow protection device installation and testing is available by calling (323) 881-4140.

Note: As the department having jurisdiction, this Department shall rule what is acceptable as "readily accessible for service and test".

Device installation above false ceilings, within confined spaces, or where flooding may occur are unacceptable.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix C:

High Hazard Premises
(Appendix D of SWRCB’s CCCPH)

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix D:

Backflow Prevention Assembly Diagrams
(Appendix C of SWRCB’s CCCPH)

Appendix C
Backflow Prevention Assembly Diagrams

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Appendix C
Diagram 1
Double check detector backflow prevention assembly1
1 © 2023 University of Southern California. Used with permission.

C-2
Appendix C
Diagram 2
Double check detector backflow prevention assembly – type II 2 2 © 2023 University of Southern California. Used with permission.

C-3
Appendix C
Diagram 3
Double check valve backflow prevention assembly3
3 © 2023 University of Southern California. Used with permission

C-4
Appendix C
Diagram 4
Pressure vacuum breaker backsiphonage prevention assembly 4 4 © 2023 University of Southern California. Used with permission

C-5
Appendix C
Diagram 5
Reduced pressure principle backflow prevention assembly 5 5 © 2023 University of Southern California. Used with permission

C-6
Appendix C
Diagram 6
Reduced pressure principle detector backflow prevention assembly 6 6 © 2023 University of Southern California. Used with permission

C-7
Appendix C
Diagram 7
Reduced pressure principle detector backflow prevention assembly – type II 7 7 © 2023 University of Southern California. Used with permission

C-8
Appendix C
Diagram 8
Spill-resistant pressure vacuum breaker backsiphonage prevention assembly 8 8 © 2023 University of Southern California. Used with permission

C-9
Appendix C
Swivel-Ell Design and Construction Criteria
The criteria below, in conjunction with the swivel-ell diagrams that follow (Diagrams 9a and 9b), are minimum acceptable design and construction-related requirements for utilizing a swivel-ell. For restrictions and allowances for utilizing a swivel-ell, see CCCPH section 3.2.2.

A. Prior to operation of a swivel-ell, the PWS will receive approval for the design and construction plans of that swivel-ell from the State Water Board.

B. The drinking water supply must not, under any circumstances, be directly connected to the recycled water supply, nor be designed such that the recycled water use site could be supplied concurrently by a recycled water supply and a drinking water supply.

C. The drinking water supply line and the recycled water supply line must be offset (see Diagram 9b) in a manner that ensures a tee-connection, spool, or other prefabricated mechanical appurtenance(s) could not be readily utilized in lieu of the swivel-ell connection, nor result in the recycled water use site being supplied concurrently by recycled water and drinking water.

D. The recycled water supply line used in conjunction with the swivel-ell must be the only recycled water supply to the recycled water use area.

E. The swivel-ell must be located as close as practical to the public water system service connection, with the swivel-ell connection being located as close as practical to the RP upstream of the swivel-ell.

F. The swivel-ell must:

1. be located above ground;

2. be color-coded pursuant to section 116815 of the CHSC and its implementing regulations;

3. include appropriate signage, as required by regulation and the State Water Board;

4. be provided the security necessary to prevent interconnections, vandalism, unauthorized entry, etc.; and

5. be provided with meters on both the recycled water service and drinking water service connections.

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Legend for Diagram 9a and 9b (also see next page)
RP = Reduced pressure principle backflow prevention assembly RW = Tertiary-treated recycled water originating from wastewater treatment facility DW = Drinking water originating from a public water system W = Water (tertiary recycled water or drinking water) to use site. As pictured, configured for supplemental drinking water to the use site.

M = Meter (next page)
PE = Plain End (next page)
GRV = Groove (next page)
PWS = Public Water System (next page)
Diagram 9a: Example Swivel-Ell Pictorial (also see Plan View Schematics) Note: The RP, a required component of an acceptable swivel-ell, is not shown in the picture.

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Diagram 9b: Swivel-Ell Typical Plan View Schematics
(not intended to be an exact portrayal of the pictorial)

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Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix E:

Backflow Incident Response Plan

Appendix E
Backflow Incident Response Plan
1 Backflow Incident Response Plan
This Backflow Incident Response Plan should be considered a supplement to the City of Covina’s Water System Emergency Response Plan.

The City will investigate and respond to suspected backflow incidents including, but not limited to, the following:
• Consideration of complaints or reports of changes in water quality as possible incidents of back&low;
• Water quality sampling and pressure recording; and
• Documentation of the investigation, and any response and follow-up activities.

The City will immediately begin a backflow incident investigation whenever the initial evaluation of a water quality complaint indicates that:

• A back&low incident has occurred (i.e., drinking water supply has been contaminated) or may have occurred; or
• The complaint can’t be explained as a "normal" aesthetic problem.

Also, whenever a water main break (or power outage for pumped systems) causes a widespread loss of water pressure in the system (creating backsiphonage conditions), the City will initiate a check of distribution system water quality as a precursor to the need for a backflow incident investigation.

Per the CCCPH the City will notify the SWRCB and local health jurisdiction of any known or suspected incident of backflow within 24 hours of the determination. If required by the State Water Board, the City will issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1.

The investigation will be made by or initially led by the City’s certified Cross-Connection Control Specialist. The investigation team may include state health (regional) staff, local health personnel and/or local plumbing inspectors.

If required by the State Water Board, the City must submit, by a date specified by the State Water Board, a written incident report describing the details and affected area of the backflow incident, the actions taken by the City in response to the backflow incident, and the follow up actions to prevent future backflow incidents. The Backflow Incident Report Form is included as Appendix F of this Cross-Connection Control Plan.

Appendix E
Backflow Incident Response Plan
2 The following will be used as initial guidance for dealing with backflow incidents:

Customer Notification
As soon as possible, the City will notify customers not to consume or use water. The City will start the notification with the customers nearest in location to the assumed source of contamination.

Where a customer cannot be contacted immediately, the City will place a written notice on the front door handle.

Identification of Source of Contamination
The City will consider the distribution system as a potential source of the contaminant and will not start flushing the distribution system until the source of contamination is identified.

The City will conduct a house-to-house survey to search for the source of contamination and the extent that the contaminant has spread through the distribution system.

Note: a check of water meters may show a return of water (meter running backward) to the distribution system.

When the cross connection responsible for the system contamination is located, the City will discontinue water service to that customer, until the customer completes the corrective action ordered by the City.

Isolation of Contaminated Portion of System
The City will isolate the portions of the system that are suspected of being contaminated by closing isolating valves while ensure that positive water pressure is maintained throughout the system.

Public Health Impacts
The City will seek immediate input from and work with state and local health agencies to accurately communicate and properly mitigate potential health effects resulting from the backflow incident.

Cleaning/Disinfecting the Distribution System
The City will clean the contaminated distribution system consistent with the contaminant(s) identified.

Where both chemical and bacteriological contamination has occurred, the City will disinfect the system after the removal of the chemical contaminant.

Where any bacteriological contamination is suspected, the City will provide field disinfection.

Appendix E
Backflow Incident Response Plan
3 Most chemical or physical contaminants can be flushed from the water distribution system or customer's plumbing system with adequate flushing velocity. However, this may not be the case in systems where scale and corrosion deposits (e.g., tuberculation on old cast iron mains) provide a restriction to obtaining adequate flushing velocity, or where chemical deposits or bacteriological slimes (biofilm) are present (on which the chemical contaminant may adhere).

When adding any chemical to remove a contaminant from the distribution system, it is essential that the City fully understands the chemistry of the contaminant. Adding the wrong chemical could make the contaminant more toxic to customers and/or more difficult to remove from the distribution system. To disinfect water mains using the "slug" or "continuous flow" method, a field unit should be used for chlorine injection, such as a chemical feed - metering or proportioning pump for sodium hypochlorite. The City should contact the appropriate SWRCB regional office to discuss proposed approaches to contaminant removal and disinfection prior to taking corrective action.

The City may discuss the following, but will not be limited to:
• Consideration of complaints or reports of changes in water quality as possible incidents of back&low;
• Noti&ication of affected population;
• Noti&ication and coordination with other agencies, such as SWRCB, the Los Angeles Aqueduct (LAA), and the local health jurisdiction;
• Identi&ication of the source of contamination including water quality sampling and pressure recording;
• Isolation of the source of contamination and the affected area(s); • Cleaning, &lushing, and other measures to mitigate and correct the problem; • Apply corrective actions to prevent future back&low occurrences; and • Documentation of the investigation, and any response and follow-up activities.

City of Covina Public Works Water Division
534 N. Barranca Ave. Covina, California 91723
Backflow Prevention Device
Field Testing and Maintenance Report
Preventative Public Health Environmental Management
Manufacturer: Model: Size: Serial Number:

Location: DUE:

Check Valve #1
Closed Tight _____
Leaked _____
Cleaned _____
Replaced:

Disc _____
Spring _____
Guide _____
Hinge Pin _____
Seat _____
Diaphragm _____
Module _____
Other _____
Describe:

Closed Tight ______
Check Valve #2
Closed Tight _____
Leaked _____
Cleaned _____
Replaced:

Disc _____
Spring _____
Guide _____
Hinge Pin _____
Seat _____
Diaphragm _____
Module _____
Other _____
Describe:

Closed Tight ______
Differential Pressure
Relief Valve
Opened at ________ lbs.

Opened under 2 # or did not
open _____
Cleaned _____
Replaced:

Disc _____
Spring _____
Guide _____
Hinge Pin _____
Seat(s) _____
Diaphragm _____
Module _____
Other _____
Describe:

Opened at _________ lbs.

Closed Tight ______
______
Air Inlet Valve
Opened at ________ lbs.

Opened under 1 # or did not
open _____
Cleaned _____
Replaced:

Disc _____
Spring _____
Diaphragm _____
Float _____
Other _____
Describe:

Opened at _________ lbs.

Final Test Repairs Initial Test
THE ABOVE REPORT IS CERTIFIED TO BE TRUE.
_____________________________________________ ____________________________ _________________ Initial Test By (Signature) Tester Number Initial Test Date _____________________________________________ _________________ Repaired By Repair Date
_____________________________________________ ____________________________ _________________ Final Test By (Signature) Tester Number Final Test Date If you have any questions or THERE IS A CHANGE IN OWNERSHIP, ADDRESS, DEVICE

LOCATION OR A DEVICE IS REMOVED, PLEASE CONTACT THE WATER DEPARTMENT AT (626) 384-5234.

Cross-Connection Control Plan
City of Covina
2025 Cross-Connection Control Plan
Appendix F:

Backflow Incident Reporting Form

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: September 16, 2025
Title: Adoption of Ordinance 25-09
Presented by: Brian K. Lee, Deputy City Manager/Community Development Director Recommendation: Adopt Ordinance 25-09 entitled, “An Ordinance of the City Council of the City of Covina, California, approving a zone change (ZCH) 25-001, to change the zoning classification for a duel-zoned parcel from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway), consistent with the General Plan and Land Use Designation of General Commercial, and making a determination of exception under CEQA, for the property located at 1261 N. Azusa Avenue – APN: 8409-019-030.” EXECUTIVE SUMMARY:

Ordinance 25-09 (Attachment A) was approved at introduction by a vote of 3-0-0-2 vote of the City Council at the September 2, 2025, City Council Meeting.

BACKGROUND:

It is recommended that the City Council adopt on second reading Ordinance 25-09 entitled, “An Ordinance of the City Council of the City of Covina, California, approving a zone change (ZCH) 25-001, to change the zoning classification for a duel-zoned parcel from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway), consistent with the General Plan and Land Use Designation of General Commercial, and making a determination of exception under CEQA, for the property located at 1261 N. Azusa Avenue – APN: 8409-019-030.”
FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
ORDINANCE 25-09

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, APPROVING A ZONE CHANGE (ZCH) 25-001, TO

CHANGE THE ZONING CLASSIFICATION FOR A DUEL-ZONED
PARCEL FROM C-2 COMMERCIAL ZONE (NEIGHBORHOOD
SHOPPING CENTER) TO C-4 COMMERCIAL ZONE (HIGHWAY),

CONSISTENT WITH THE GENERAL PLAN AND LAND USE

DESIGNATION OF GENERAL COMMERCIAL, AND MAKING A

DETERMINATION OF EXCEPTION UNDER CEQA, FOR THE
PROPERTY LOCATED AT 1261 N. AZUSA AVENUE BOULEVARD –
APN: 8409-019-030
WHEREAS, Chapters 17.06 and 17.80 of the Covina Municipal provides the procedures and administration of amendments and changes to the Zoning Map; and WHEREAS, City staff prepared this Ordinance 25-05, which proposes to amend the Official Zoning Map of the City of Covina by changing the Zoning Classification from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway) to clean up a duel zoned parcel for the property located at 1261 N. Azusa Avenue, CA 91724 APN: 8409- 019-030; and
WHEREAS, notice of the Planning Commission public hearing for the Zone Change was published in the San Gabriel Valley Examiner on the 12
th of June, 2025, in accordance with CMC
Section 17.80.120 B.1. All persons whose names and addresses appear on the latest available assessment roll of the County of Los Angeles, as owning property within 300 feet from the exterior boundaries of the subject properties were mailed the public hearing notices in accordance with CMC Section 17.80.120 B. 2.; and
WHEREAS, on July 8, 2025, the Planning Commission held a public hearing, at which time City Staff and interested persons had an opportunity to and did testify either in support of or against this matter. Following the receipt of public testimony, the Planning Commission closed the hearing and adopted Resolution No. 2025-017 PC, recommending that the City Council approve the proposed Zone Change by adoption of this Ordinance and WHEREAS, notice of the City Council public hearing for the Zone Change was published in the San Gabriel Valley Examiner on the 12th of June, 2025, in accordance with CMC Sections

17.80.140 and 17.80.120 B.1. All persons whose names and addresses appear on the latest available assessment roll of the County of Los Angeles, as owning property within 300 feet from the exterior boundaries of the subject properties were mailed the public hearing notices in accordance with CMC Section 17.80.120 B. 2.; and
WHEREAS, on September 2, 2025, the City Council of the City of Covina held a duly noticed public hearing as prescribed by law to consider the proposed Zone Change (ZCH) 25-001.

The City Council considered any comments received prior to or at the public hearing, at which time staff presented its report, and interested persons had an opportunity to and did testify either in support or in opposition to proposed Zone Change. Following consideration of the entire record

Ordinance 25-09 Page 2 of 4
of information received at the public hearing, the City Council closed the public hearing on that same date; and
WHEREAS, all legal prerequisites prior to adoption of this Ordinance have occurred.

THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The recital above are true and accurate and incorporated herein as a material part of this ordinance.

SECTION 2. The City Council, based on its own independent judgement, has determined that pursuant to the requirements of the California Environmental Quality Act (CEQA) and the state CEQA Guidelines, the proposed Zone Change (ZCH) 25-001 is a project that would not directly or indirectly cause physical change as a result of discretionary approval. The proposed zone change is exempt from the California Environmental Quality Act (“CEQA”) because it is covered by the common-sense exemption, CEQA Guidelines Sections 15061(b)(3), that CEQA applies only to projects that have the potential for causing a significant effect on the environment.

The proposed zone change is intended to clean up the zoning map and would apply the existing C4 zoning to the entirety of a parcel and remove the C-2 designation from a portion of a parcel used as a driveway aisle and would not cause any significant effects.

SECTION 3. The City Council of the City of Covina does hereby find, determine and declare that the proposed Zone Change is consistent with and complies with the General Plan objectives and policies:
a. The proposed Zone Change reduces inconsistencies between the General Plan and the Zoning Map under the Land Use Element Section II. B.2.j of the General Plan; and
b. The proposed Zone Change is a procedural matter to achieve internal consistency between General Plan and Zoning Map as allowed by Section V Programs/Implementation Measures B1 of the Land Use Element.

SECTION 4. Zone Changes Approval. The City Council of the City of Covina does hereby approve Zone Change (ZCH) 25-001, a request to change the Official Zoning Map of the City of Covina changing the Zoning District from C-2 Commercial Zone (Neighborhood Shopping Center) to C-4 Commercial Zone (Highway), consistent with the General Plan and land use designation of General Commercial, for the property located at 1261 N. Azusa Avenue - APN:
8409-019-030. Further, the City Council hereby directs the Director of Community Development to cause the amendment of the Official Zoning Map of the City of Covina to reflect (ZCH) 25- 001.

SECTION 5. Zoning Map Amendment Recordation. Pursuant to Section 17.06.050 of the CMC the City Clerk shall record all amendments and changes to the zoning map within 48 hours after such amendments or changes become effective.

Ordinance 25-09 Page 3 of 4
SECTION 6. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 7. Savings Clause. Neither the adoption of this Ordinance nor the repeal or amendment by this Ordinance of any ordinance or part or portion of any ordinance previously in effect in the City or within the territory comprising the City, shall in any manner affect the prosecution for the violation of any ordinance, which violation was committed prior to the effective date of this Ordinance, nor be construed as a waiver of any license, fee or penalty or the penal provisions applicable to any violation of such ordinances.

SECTION 8. Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the 31st day after its passage.

SECTION 9. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published within 15 days after its passage, in accordance with Section 36933 of the Government Code.

SECTION 10. Notification. Within 30 days of the effective date of this Ordinance, the City Clerk shall notify the Los Angeles County Assessor of passage and adoption of this Ordinance in accordance with Section 65863.5 of the Government Code.

PASSED, APPROVED and ADOPTED this __th day of _______, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
_______
FABIAN VELEZ, Chief Deputy City Clerk

Ordinance 25-09 Page 4 of 4
APPROVED AS TO FORM:
_______
KEVIN ENNIS, City Attorney

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance 25-09 was introduced for first reading at a regular meeting on the __th day of __________ 2025.

Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said City Council on the __th day of _________ 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

Ordinance 25-09 Exhibit A

EXHIBIT A
1261 N. Azusa Avenue
Zone Change from C-2 to C-4
Existing
Proposed

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: September 16, 2025
Title: Adoption of Ordinance 25-10
Presented by: Brian K. Lee, Deputy City Manager/Community Development Director Recommendation: Adopt Ordinance 25-10 entitled, “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment (ZCA) 25-2 amending Chapter 17.04 Definitions and Chapter 17.54 M-1 Light Manufacturing Zone of Title 17 (Zoning) of the Covina Municipal Code, to add a Definition of Battery Energy Storage System Facility and as a Conditionally Permitted Use in M-1 Zone, Repealing Ordinance 25-04 a Moratorium on Battery Energy Storage System Facility, and Making a Determination of Exemption from the California Environmental Quality Act (CEQA)”.

EXECUTIVE SUMMARY:

Ordinance 25-10 (Attachment A) was approved at introduction by a vote of 3-0-0-2 vote of the City Council at the September 2, 2025, City Council Meeting.

BACKGROUND:

It is recommended that the City Council adopt on second reading Ordinance 25-10 entitled, “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment (ZCA) 25-2 amending Chapter 17.04 Definitions and Chapter 17.54 M-1 Light Manufacturing Zone of Title 17 (Zoning) of the Covina Municipal Code, to add a Definition of Battery Energy Storage System Facility and as a Conditionally Permitted Use in M-1 Zone, Repealing Ordinance 25-04 a Moratorium on Battery Energy Storage System Facility, and Making a Determination of Exemption from the California Environmental Quality Act (CEQA)”.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
ORDINANCE 25-10

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, APPROVING ZONING CODE AMENDMENT (ZCA) 25-2, AMENDING CHAPTER 17.04 DEFINITIONS AND CHAPTER 17.54 M-1 LIGHT MANUFACTURING ZONE OF TITLE 17 (ZONING) OF THE

COVINA MUNICIPAL CODE, TO ADD A DEFINITION OF BATTERY

ENERGY STORAGE SYSTEM FACILITY AND AS A CONDITIONALLY
PERMITTED USE IN M-1 ZONE, REPEALING ORDINANCE 25-04 A

MORATORIUM ON BATTERY ENERGY STORAGE SYSTEM

FACILITY, AND MAKING A DETERMINATION OF EXEMPTION

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City is responsible for adopting and implementing land use regulations within its boundaries. The proposed Zoning Code Amendment (ZCA) 25-2, amending Chapters

17.04 and 17.54 of Title 17 of the Covina Municipal Code (“CMC”), is necessary in order to add new land use regulations to address the current economic trend; and WHEREAS, there is a growing demand for Battery Energy Storage Systems (“BESS”) facilities in the State of California due to increased demand for renewable electricity to reach the State's clean energy goals and mechanisms to ensure reliability of the State's electric system, among other things; and
WHEREAS, the City does not have land use policies or standards in place to regulate the location and operation of BESS facilities within the City limits, which would address compatibility with surrounding uses and safety, among other issues; and WHEREAS, on May 6, 2025, the City Council of Covina determined that the lack of City’s land use policies or standards and the potential of health hazards as evidenced by a major fire at an existing BESS facility in the unincorporated community of Moss Landing that prompted evacuations and highway closures in Monterey County, pose a current and immediate threat to the public health, safety, and/or welfare and a need for immediate preservation of the public peace, health, or safety. The City Council adopted Urgency Ordinance 25-01 on May 6, 2025, and established an interim moratorium for BESS facilities. Subsequently on June 17, 2025, the City Council adopted Urgency Ordinance 25-04 extended the interim moratorium for 10 months and 15 days; and
WHEREAS, a Battery Energy Storage System (BESS) facility is an electrochemical device that charges or collects energy from the grid or a distributed generation system (e.g., power plant) and then discharges that energy at a later time to provide electricity or other grid services when needed. BESS facilities is a small-scale facilities that are customer-sited stationary storage systems that are connected to the distribution system on the customer’s side of the utility’s service meter. A large grid-scale facilities including large-scale energy generation and storage facilities like power plants, wind farms, solar parks, and large-scale energy storage systems are prohibited; and

Ordinance 25-10 Page 2 of 5
WHEREAS, the standards set forth in this Ordinance are intended to protect the health, welfare, safety, and quality of life for the general public, to ensure compatible land uses in the areas affected by BESS facilities and to mitigate the impacts of BESS facilities on the environment; and,
WHEREAS, CMC Chapter 17.80 provides the procedures and proceedings for any amendment to the text of Title 17 (Zoning) of the CMC; and WHEREAS, Government Code Section 65855 requires that at the hearing, the Planning Commission render its decision in the form of a written recommendation to the City Council, and transmit the recommendation in such form and manner as specified by the City Council; and WHEREAS, CMC Section 17.80.050 further provides that any recommendation by the Planning Commission for an amendment shall require an affirmative vote of not less than twothirds of the total voting members after at least one public hearing and must be filed with the City Council, together with a report of findings, hearings, and other supporting data, within thirty (30) days after the conclusion of the public hearing; and
WHEREAS, CMC Section 17.80.070 provides that the City Council must hold a public hearing on the date and at the time and place specified in the notice. Further, the City Council may adopt by Ordinance the amendment recommended by the Planning Commission after holding at least one public hearing thereon. The City Council may modify the amendment recommended by the Planning Commission, provided the proposed modification has been referred back to the Planning Commission for a report, pursuant to CMC Sections 17.80.070.C and D; and WHEREAS, on July 22 and continue to August 12, 2025, the Planning Commission conducted a public hearing at which time the oral and written evidence, along with written recommendations from the Planning Division, were presented to the Planning Commission.

Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-2, the Planning Commission closed the public hearing on August 12, 2025 and adopted Resolution 2025-018 PC, by a 5-0-0 vote, recommending that the City Council approve the proposed Zoning Code Amendment (ZCA) 25-2 and adopt this proposed Ordinance; and
WHEREAS, on September 2, 2025, the City Council of the City of Covina held a duly noticed public hearing as prescribed by law to consider the proposed Zoning Code Amendment (ZCA) 25-2 and any comments received prior to or at the public hearing, at which time staff presented its report, and interested persons had an opportunity to and did testify either in support or in opposition to proposed Zoning Code Amendment (ZCA) 25-2. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-2, the City Council closed the public hearing on that same date; and
WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Ordinance 25-10 Page 3 of 5
SECTION 1. Recitals. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Ordinance.

SECTION 2. Findings for Approval of Zoning Code Amendment (ZCA) 25-2. Based on the evidence in the record, the City Council of the City of Covina finds that the proposed Zoning Code Amendment (ZCA) 25-2 is in compliance with State law and is consistent with the following General Plan Objectives, in that it is consistent with the Program/Implementation Measures No.

B.12 of the Land Use Element of the City of Covina General Plan because the proposed Zoning Code Amendment (ZCA) 25-2 will address current land use issues that warrant modification to the Zoning Code.

SECTION 3. California Environmental Quality Act Findings. Community Development Department staff determined that the proposed Zoning Code Amendment would not result in, or have a potential for resulting in, either a direct or indirect physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and, accordingly, is exempt from the California Environmental Quality Act (“CEQA”) (Cal. Pub. Resources Code, Section 21000 et. seq.) pursuant to the CEQA Guidelines (Cal. Code Regs., tit. 14, Section 15000 et. seq.) Section 15061 (b) (3). The proposed Zoning Code Amendment is an administration of the Zoning Code in that a land use category (battery energy storage system facility) including a definition is proposed to be added as a conditionally permitted use in the M-1 Light Manufacturing Zone. The proposed Zoning Code Amendment does not approve any new physical development activity; any new physical development activity will require compliance with the CEQA Guidelines. Therefore, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The City Council has reviewed the administrative record concerning the proposed ZCA 25-2 and the proposed CEQA determination, and based on its own independent judgement, finds that ZCA 25-2 set forth in Ordinance 25-10 is not subject to the requirements of CEQA and the CEQA Guidelines pursuant to CEQA Guidelines Section 15061 (b) (3).

SECTION 4. Title 17 (Zoning) of the Covina Municipal Code, Chapter 17.04 Definitions and Standards is hereby amended to add “Battery Energy Storage System Facility” and to read as follows, with all other provisions of Chapter 17.04 remain unchanged:
“Section 17.04.088 Battery Energy Storage System (BESS) Facility. A battery energy storage system facility is an electrochemical device that charges or collects energy from the grid or a distributed generation system (e.g., power plant) and then discharges that energy at a later time to provide electricity or other grid services when needed. Small-scale battery energy storage facilities are stationary storage systems less than 5 acres that are connected to the distribution system. Large grid-scale battery energy storage facilities, comprising more than 5 acres, developed in combination with energy generation facilities such as power plants, wind farms, or solar parks are prohibited.” SECTION 5. Title 17 (Zoning) of the Covina Municipal Code, Chapter 17.54 M-1 Light Manufacturing Zone, Section 17.54.030 Uses permitted subject to conditional use permit is hereby amended to add “Battery Energy Storage System Facility” and to read as follows, with all other provisions of Section 17.54 unchanged, except that the paragraphs shall be re-lettered under alphabetical order:

Ordinance 25-10 Page 4 of 5
“Battery Energy Storage System and Facility. In addition to the requirements of CMC

17.62.050 through 17.62.120, the conditional use permit shall not be approved unless the Battery Energy Storage System and Facility application addresses operational standards necessary to protect the public health, safety and general welfare, including, but not limited to: (i) a Commissioning Plan to document and verify that the system and its associated controls and safety systems are in proper working conditions, (ii) Fire Safety Compliance Plan, (iii) Operation and Maintenance Manual, (iv) Emergency Operations Plan, (v) Noise Study, (vi) Decommissioning Plan, and (vii) Procedural manual for safe shutdown and safe start-up following cessation of emergency conditions. Except for a Noise Study, the above listed plans shall be reviewed and approved by the Los Angeles County Fire Department.” SECTION 6. Repeal of Ordinance 25-04. The adoption of Ordinance 25-10 approving a Zoning Code Amendment (ZCA) 25-2 that establishes a new definition for the battery energy storage system facility and requires a conditional use permit for developing such facility will address the public health, welfare, and safety, and quality of life for the general public. Therefore the moratorium for battery energy storage system facility is not necessary and the Urgency Ordinance 25-04 is hereby repealed in its entirety.

SECTION 7. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 8. Savings Clause. Neither the adoption of this Ordinance nor the repeal or amendment by this Ordinance of any ordinance or part or portion of any ordinance previously in effect in the City or within the territory comprising the City, shall in any manner affect the prosecution for the violation of any ordinance, which violation was committed prior to the effective date of this Ordinance, nor be construed as a waiver of any license, fee or penalty or the penal provisions applicable to any violation of such ordinances.

SECTION 9. Effective Date. This Ordinance shall become effective within thirty (30) days after its adoption.

SECTION 10. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published within 15 days after its passage, in accordance with Section 36933 of the Government Code.

PASSED, APPROVED and ADOPTED this 2
nd day of September, 2025.

City Council of Covina, California
BY:

VICTOR LINARES, Mayor

Ordinance 25-10 Page 5 of 5
ATTEST:
____________
FABIAN VELEZ, Chief Deputy City Clerk
APPROVED AS TO FORM:
__________________
KEVIN ENNIS, City Attorney

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance 25-10 were introduced for first reading at a regular meeting on the __ day of _____, 2025.

Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said City Council on the __ day of _____, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: September 16, 2025
Title: Amendment No. 4 to the Professional Services Agreement between the City of Covina and Liebert Cassidy Whitmore for Legal Services
Presented by: Chris Marcarello, City Manager
Ric Walczak, Chief of Police
Recommendation: Approve Amendment No. 4 to the agreement between Liebert Cassidy Whitmore and the City of Covina for legal services and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY:

On July 1, 2021, the City of Covina entered into a four (4) year agreement with Liebert Cassidy Whitmore which expired on June 30, 2025 with the option of two additional one (1) year extensions. On November 1, 2022, Amendment No. 1 was approved by the City Council to increase the “not-to-exceed” compensation to $75,000.

On May 2, 2023, Amendment No. 2 increased the “not-to-exceed” amount to $100,000 and incorporated changes to the Schedule of Fees. On March 19, 2024, Amendment No. 3 increased the “not-to-exceed” amount to $175,000. This Amendment No. 4 will increase the “not-to-exceed” amount to $250,000 to provide staff augmentation services. This adjustment ensures funding is available on an as-needed basis for personnel and labor relations matters. The amendment also authorizes the first of two, one-year extension terms available under the contract, through June 30, 2026.

DISCUSSION:

Liebert Cassidy Whitmore (“LCW”) is a professional law corporation that provides legal services to the City Covina. More specifically, they provide services in police defense and labor relations issues that are covered under the Public Safety Officers Bill of Rights Act.

The City utilizes the law firm for various employment law legal services, such as labor and employment advice, employee discipline proceedings, labor agreement negotiations, and guidance on navigating impending court actions. The firm is currently representing the City in impending labor and employee discipline issues and it is necessary to increase compensation paid to firm to meet obligations over the remaining months of this fiscal year.

As such, the proposed amendment would increase the total not-to-exceed compensation and exercise the first of two one-year extension options, which will allow for uninterrupted services from now through the end of the contract term. All other terms remain unchanged.

FISCAL IMPACT:

Funds are available in Human Resources Acct # 1010 0800 51250.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT FOR

LEGAL SERVICES BETWEEN THE CITY OF COVINA AND LIEBERT CASSIDY

WHITMORE, LLP
THIS AMENDMENT No. 4 (“Fourth Amendment”) is dated September 16, 2025, and is between the City of Covina, a California municipal corporation (“City”) and Liebert Cassisdy Whitmore LLP (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City and Consultant entered into that certain Professional Services Agreement dated July 1, 2021 (“Agreement”), pursuant to which Consultant provides legal services to the City’s Police Department and Human Resources Department.

B. On November 1, 2022, City and Consultant entered into the First Amendment to that certain professional service agreement to increase the “sum not to exceed”amount to Seventy Five Thousand Dollars and to amend the agreement as set forth in the First Amendment.

C. On May 2, 2023, City and Consulatnat entered into the Second Amendment to revise the compensation sum and the ‘Schedule of Rates” as set forth in the Second Amendment.

D. On March 19, 2024, City and Consultant entered into the Third Amendment to increase the “sum not to exceed” amount to One Hundred Twenth Five Thousand Dollars and to amend the agreement as set forth in the Third Amendment.

E. City and Consultant desire to amend the agreement to again increase the “sum not to exceed” amount.

F. City and Consultant also desire to extend the term agreement for one additional year.

In consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

1. Section 1 of the Agreement, “Term of Agreement,” is hereby amended to read as follows:

“1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026, unless sooner terminated as provided in Section 14 of the Agreement. The City may, upon mutual agreement, extend the contract for one (1) additional one year term. In no event shall the contract be extended beyond June 30, 2027.”

2. Paragraph A of Section 2 of the Agreement, “Compensation,” is hereby amended to read as follows:
“A. Compensation. As full compensation for Consultant’s Services provided under this Agreement, City shall pay Consultant a sum not to exceed Two Hundred Fifty

Thousand Dollars ($250,000) (the “maximum compensation”), based on the hourly rates set fourth in the Approved Fee Schedule, attached hereto as Exhibit A.”

3. Except for the changes specifically set forth in this Forth Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. [SIGNTURE PAGE FOLLOWS]

The parties, through their duly authorized representatives, are signing this Forth Amendment on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Kevin G. Ennis
Title: City Attorney
Consultant:

Liebert Cassidy Whitmore LLC.,
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

Exhibit A

LIEBERT CASSIDY WHITMORE

FEE SCHEDULE
Partners
Senior Counsel
$465.00
$385.00

Associates $295.00- $365.00
Labor Relations/Human Resources Consultant $305.00

Classification & Compensation Consultant $230.00
Paralegals $165.00

E-Discovery Specialists $185.00

Law Clerks $180.00- $200.00

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: September 16, 2025
Title: Request to Cancel the Regular City Council Meeting of October 7, 2025 Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council consider cancelling the regular scheduled City Council Meeting of October 7, 2025.

DISCUSSION:

The City Council has legal authority to establish meeting dates and times and to cancel or reschedule such meetings with proper and timely public notice. On the evening of October 7, 2025, the Police Department will be hosting its National Night Out event with the community. As such, it is recommended that the City Council consider cancelling its regularly scheduled meeting on October 7, 2025, and direct the City Clerk’s Office to post the required notice of cancellation.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: September 16, 2025
Title: Extension to Maintenance Agreement between the City of Covina and Aclara Technologies LLC for Automated Water Reading (AMR) Software
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Authorize the City Manager to Execute an Extension to the Maintenance Agreement Agreement between the City of Covina and Aclara Technologies LLC for one (1) additional year in the amount of $33,384.

EXECUTIVE SUMMARY:

On December 17, 2019, the City Council approved award of a Software License and Maintenance Agreement between the City of Covina and Aclara Technologies, LLC for Automated Water Meter Reading. At the August 8, 2024, City Council meeting, Amendment No. 1 to the Software License and Maintenance Agreements was approved to reflect the transition to new software, the procurement of new Meter Transmitter Unit (MTU) Programmers, and the resulting updated maintenance provisions.

The original Software License Agreement remains in effect so long as the Licensee (the City) continues to own an operate the Aclara system and terminates when such is no longer the case. The maintenance agreement outlines a 5-year term, expiring September 30, 2025. As the City continues to utilize Aclara Software and finds its operations satisfactory and to standard, City staff finds it necessary to extend the current maintenance agreement for an additional year, with a not-to-exceed value of $33,384.

BACKGROUND/DISCUSSION:

Prior to partnering directly with Aclara, the City utilized Global Water Management, LLC (Fathom) as its primary vendor for GIS, Automated Water Meter Reading (AMR), customer service, and billing functions. During their contract duration, Fathom utilized Aclara technology for AMR and the STAR Programmer for the Meter Transmitter Units (MTU). Since Aclara equipment had already been installed and used throughout the City’s water system for years, the shift to Aclara Technologies LLC was considered a sole source purchase. As part of Amendment No. 1 to the Agreement, Aclara updated their existing software to AclaraONE, Aclara’s UHE Hosted Software Program for AMR which the City has been utilizing since 2020.

As the City continues use of Aclara for AMR functions and, due to the sole source considerations under which the agreement was first established, it is recommended to extend the current Maintenance Agreement for the Software so as not to interrupt essential functions. Aclara’s Renewal Letter (Attachment A) will extend the maintenance agreement for an additional year, expiring September 30, 2026, in the amount of $33,384. All other terms of the original agreement remain in place for the duration of the extension.

FISCAL IMPACT:

Sufficient funding is budgeted and available in the FY25-26 Public Works Operational Budget Water Fund for first year’s Annual Fees (Account No. 60105000-53100).

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Section 15301(b) Existing Facilities (Class 1). The project involves negligible or no expansion of an existing use.

Respectfully submitted,

77 Westport Plaza
Suite 500
St. Louis, MO 63146
www.Aclara.com
September 9, 2025
Michael Melinte
[email protected]
City of Covina
534 N Barranca Ave
Covina, CA 91723
Subject: Covina CA October 2025 Renewal of Aclara Maintenance Agreement Your Aclara Agreement for ongoing services will renew October 1, 2025 for an additional twelve months through September 30, 2026 (“Renewal Period”). Per the agreement, the adjusted Annual Fee is as follows:

Current Endpoints 8892
Aclara One Hosted Annual 5% included $28,371
Aclara Wireless Network Annual 5% included $3,501
Mobile Programmer $1,512
Total Due $33,384
This is not an invoice!
If a PO# is required for you invoice please send it to [email protected] by your renewal date. All PO’s must be addressed to: Aclara Technologies LLC c/o Hubbell Incorporated, 40 Waterview Drive, Shelton, CT 06484.

Aclara continues to offer Supplemental Services for your system that are identified on Schedule C, Supplemental Services Offered. Tier pricing for your system is as follows:

Star DCU Maintenance $5,500
(Sign) _______________________Date__________
If you wish to sign up for either Supplemental Service please check the appropriate box, sign, date and return to me within the next 10 days.

Except as noted above, the Aclara Maintenance Agreement and all of the terms, conditions and provisions thereof shall remain in full force and effect.

If you have any questions, please contact: Val Schaefer [email protected] or 314-590-8588.

Best Regards,
Terry Baker
Sales Operations Specialist
Agreed to and accepted by: ____________________________ Christopher Marcarello
City Manager
___________________________
Date

ATTACHMENT A

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: September 16, 2025
Title: Authorize the Execution of the Memorandum of Agreement between the City of Covina and the San Gabriel Valley Council of Governments for Participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. Approve participation in the San Gabriel Valley Council of Governments San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program through March 31, 2028 with the option to extend upon mutual agreement of both parties;

2. Authorize the City Manager or his designee to execute the Memorandum of Agreement or related documents.

EXECUTIVE SUMMARY/ BACKGROUND:

On September 2024, the San Gabriel Valley Council of Governments (SGVCOG) was awarded $8 million from the California Board of State and Community Corrections (BSCC) through the Proposition 47 (Prop 47) Grant Program to fund programs aimed to support mental health treatment, substance abuse treatment, and diversion programs for people in the criminal justice system, with an emphasis on programs that prevent recidivism. Prop 47 is a statewide voter-approved initiative from the November 2014 ballot which reduces sentencing penalties for some lower-level crimes. Funding from the Prop 47 Grant Program are savings generated by the implementation of Prop 47, which gets deposited into the Safe Neighborhoods and School Fund.

On October 2024, the SGVCOG entered into a funding agreement with BSCC to implement the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program to reduce recidivism, increase housing support, and provide additional services for Prop 47 eligible clients.

DISCUSSION:

The SGV CARE Program is designed to provide a mobile crisis services team to respond to non-violent service calls, particularly those involving individuals experiencing homelessness, behavioral health challenges, and mental health crises rather than relying solely on law enforcement to respond. SGV CARE deploys a two-person mobile team consisting of a support specialist and a clinical supervisor. Clients with a criminal justice record can enroll in Recidivism Reduction Services (RRS) for additional services such as intensive case management, mental health support & SUD treatment, legal aid, tattoo removal, court appointment classes, family reunification, workforce development, job training and housing. Clients will be screened for eligibility before they can enroll in RRS.

Participation in the SGV CARE is an opportunity for the City to provide an effective way to coordinate response to community members facing mental health crises, substance use disorders, and housing instability. It may help to alleviate the need for law enforcement in specific non-violent incidents, allowing police officers to focus on core public safety duties. Execution of the Memorandum of Agreement (MOA), attached as Attachment A, will allow the City of Covina to participate in the SGV CARE program through March 31, 2028, with the option to extend upon mutual agreement of both parties. Staff therefore requests City Council approve the City’s participation in the SGV CARE Program and authorize the City Manager or his designee to execute the Memorandum of Agreement and related documents.

FISCAL IMPACT:

There is no fiscal impact. There is no direct cost to the City for participating in the Program, as all direct costs are paid directly by the SGVCOG.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This activity will not result in a reasonably foreseeable change to the physical environment; it is exempt from CEQA under State CEQA Guidelines 15061 (b) (3) and does not constitute a project.

Respectfully submitted,

ATTACHMENT A

MEMORANDUM OF AGREEMENT

SAN GABRIEL VALLEY CRISIS ASSISTANCE RESPONSE & ENGAGEMENT PROGRAM (SGV CARE) MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF COVINA AND

THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
This Memorandum of Agreement (“MOA”) is by and between the City of Covina (City) and the San Gabriel Valley Council of Governments (SGVCOG) to be effective as of the date signed by both Parties.

RECITALS:

A. The SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley within the jurisdiction of its member cities and its unincorporated areas; B. The SGVCOG entered into a funding agreement with the Substance Abuse and Mental Health Services Administration (SAMHSA) to implement a mobile crisis program; C. The SGVCOG entered into a funding agreement with the California Board of State & Community Corrections (BSCC) to implement the SGV CARE mobile crisis program and to enhance the SGV CARE program to provide case management and a bridge housing site for Proposition 47-eligible clients;
D. The City desires to be a participant in the Proposition 47-funded enhanced SGV CARE Program (“Program”);
E. The goal of the Proposition 47 Grant program is to provide services to clients with a history of criminal justice interventions and prevent future recidivation. The SGVCOG was awarded $8,000,000.00 to support those efforts; and
F. The City and the SGVCOG desire to set forth the terms of their ongoing collaboration with respect to this effort in this MOA.

NOW, THEREFORE, the Parties agree to the following:

I. TERM:

The term of this MOA shall commence upon execution of the MOA by all Parties and shall continue through March 31, 2028. The term of this MOA may be extended by mutual agreement of both Parties by way of an amendment to this MOA.

II. RESPONSIBILITIES OF EACH OF THE PARTIES:

A. SGVCOG

1. Oversee the Program and ensure compliance with the Proposition 47 Grant Program guidelines and any other Program and/or funding requirements.

2. Undertake any necessary procurements and execute contract(s) with service provider(s) to implement the Program. Program services include:
a. Resources to respond to non-violent 9-1-1 calls: crisis de-escalation, assessments, client follow-up, and transportation.

2 b. Service connections: mental health treatment, substance use disorder counseling, adult protective services, etc.
c. Outreach: high utilizer engagement, place-based outreach, on-view outreach.

3. Manage and administer service provider contracts to ensure availability of Program to the City and compliance with contract and Program requirements.

4. Provide any updated point-of-contact described in Section IV.B to serve as the SGVCOG’s Project Manager with name, title, and contact information.

5. Respond to and address City concerns regarding service provider performance and the Program.

6. Coordinate conference calls and/or meetings with City as necessary.

7. Gather and analyze data from City related to homelessness, mental health, and crisis calls for service and utilize/interpret the data to enhance program effectiveness.

8. Collect and evaluate data from service provider(s) to ensure Program effectiveness.

9. Provide City with regular, at a minimum monthly, reports with quantitative data analysis and performance metrics.

10. Work with external partners to evaluate the Program.

11. Provide City with any relevant marketing and/or informational materials to promote the Program.

B. City

1. Maintain membership in the SGVCOG as a Member in good standing during the entire term of this MOA.

2. Assign a designated staff person to serve as the City Project Manager for the Program, defined in Section IV.B, who will serve as the liaison between the Program and the City, serve as the Program point-of-contact, and coordinate Program implementation with the SGVCOG. Should this staff person change, provide an updated point-ofcontact within three (3) business days. The City Project Manager is responsible for the following activities:
a. Ensuring participation and communication from relevant stakeholders. This could include, but is not limited to, ensuring introductions to patrol officers and other relevant staff, brainstorming and implementing approaches to build City engagement with the Program.
b. Provide feedback to the SGVCOG on the implementation of the SGV CARE Program.

3. Work with the SGVCOG and service provider to establish an approach to screen and refer clients to identify potential eligible clients for additional Proposition 47 services.

4. Respond to data requests for BSCC data compliance in a timely manner. It is the responsibility of the City to ensure clients referred to Proposition 47 funded antirecidivism programming have a confirmed background of criminal justice interventions. If City is unwilling or unable to participate in screening clients, it will be at risk of losing SGV CARE services.

5. Ensure City-wide awareness of and support for the Program. The City Project Manager shall work with the SGVCOG Project Manager to ensure adequate support for and use of the Program.

6. Refer clients who would benefit from anti-recidivism reduction services to the SGV CARE Program Manager. Services will be provided by a service provider that will be identified by SGVCOG. Services will include a menu of options including, but not limited to: substance use disorder treatment, counseling, job training, records expungement, and housing.

3 7. Publicly promote the Program to the community, including but not limited to inviting the Program team to attend community events and promoting the Program on existing platforms (e.g. printed newsletters, social media posts, or websites).

8. If the City does not provide the required resources to support the Program, assist in confirming de-identified prior criminal justice history, or refer sufficient call volume to the Program, the SGVCOG reserves the right to withdraw the Programs’ services from the City.

9. It is understood that as a regional program, SGV CARE teams may be called to aid nearby cities.

III. AMENDMENTS:

A. For any change which materially affects the Project scope of work, or in any way modifies any term or condition included under this MOA, an amendment to the MOA shall be prepared and executed by the City and by the SGVCOG for such change to be effective.

B. Minor changes to the Project scope of work or Budget may be approved by the SGVCOG’s Project Manager, who shall in writing and in his or her reasonable discretion determine whether the change is minor. Any increase in the not to exceed amount of this MOA shall require an amendment.

IV. PROJECT MANAGEMENT:

A. For the purposes of this MOA, the SGVCOG designates the following individual as its Project Manager:

Samuel Pedersen
SGVCOG Management Analyst
San Gabriel Valley Council of Governments
11333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
626-214-8508
[email protected]
B. For purposes of this MOA, the City of Covina designates the following individual as its Project Manager:

Ray Marquez
Lieutenant
444 N. Citrus Avenue
Covina, CA 91723
(626) 384-5665
[email protected]
C. Additional Parties’ contacts copies of notices to whom shall be sent include the following individuals:

Marisa Creter

4 Executive Director
San Gabriel Valley Council of Governments
11333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
[email protected]
D. All notices required herein shall be sent by email, except for a notice of termination, default, or failure to cure, which shall be sent by certified mail, postage pre-paid, return receipt requested. Either Party may change its Project Manager or contact upon written notice to the other Party and shall promptly update the other Party in writing of any such changes.

V. TERMINATION:

A. This MOA may be terminated by the SGVCOG at any time without cause. Termination will occur 30 days after written notice is issued to City’s Project Manager. The City shall stop work and not incur any additional expenses upon receipt of or issuance of such notice, except that which is reasonable and necessary to effectuate the termination.

The City shall be entitled to reimbursement for eligible expenses that are reasonably and necessarily incurred up to the date that such termination is effective.

B. This MOA may be terminated for cause at any time for a material default by one of the Parties upon written notice to the applicable Project Manager. Prior to such termination, the non-defaulting Party shall notify the defaulting Party of the action or non-action constituting the material default. The defaulting Party shall have 10 business days in which to cure the default. If not cured to the reasonable satisfaction of the nondefaulting party within that time period, the non-defaulting Party shall provide notice of the failure to cure and the MOA shall terminate three days after the date the notice is deposited in the U.S. Mail, unless otherwise stated at a later time in the written notice.

VI. INDEMNITY:

A. City agrees to defend, indemnify, and hold free and harmless the SGVCOG, its member agencies, and their respective elected and appointed boards, officials, officers, agents, employees, and volunteers, at City’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the SGVCOG, its member agencies, and their respective elected and appointed boards, officials, officers, agents, employees, and volunteers arising out of or relating to the acts or omissions of City in connection with this MOA.

B. SGVCOG agrees to defend, indemnify, and hold free and harmless the City, its employees, and volunteers, at SGVCOG’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the City, its employees, and volunteers arising out of or relating to the acts or omissions of SGVCOG in connection with this MOA.

VII. INSURANCE:

5 A. City and SGVCOG shall each maintain and keep in full force and effect during the term of this MOA insurance or a program of self-insurance against claims for injuries to persons or damages to property which may arise in connection with their respective performance of obligations hereunder.

VIII. OTHER TERMS AND CONDITIONS:

A. No Partnership. This MOA is not intended to be, and shall not be construed as, an agreement to form a partnership, agency relationship, or a joint venture between the Parties. Except as otherwise specifically provided in the MOA, neither Party shall be authorized to act as an agent of or otherwise to represent the other Party.

B. Entire MOA. This MOA constitutes the entire understanding between the Parties with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. This MOA may be modified only in writing and signed by the Parties in interest at the time of such modification.

C. Governing Law. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

D. Excusable Delays. Neither Party shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquakes, fires, acts of a public enemy, pandemic, epidemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOA.

E. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought.

F. Headings. The section headings contained in this MOA are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate.

G. Assignment. Neither Party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other Party. Any assignment without consent shall be void and unenforceable.

H. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

6 I. Authority to Execute. The person executing this MOA on behalf of a Party warrant that they are duly authorized to execute this MOA on behalf of said Party, and that by doing so said Party is formally bound to the provisions of this MOA.

J. Counterparts. This MOA may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

K. Electronic Signatures. This MOA may be executed with electronic signatures in accordance with Government Code Section 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

In witness whereof, the Parties enter into this MOA on the date of last execution by the Parties.

FOR THE CITY OF COVINA
By: ___________________________
Chris Marcarello
City Manager
Date: __________________________
APPROVED AS TO FORM:
_______________________________
City Attorney

FOR THE SAN GABRIEL VALLEY

COUNCIL OF GOVERNMENTS
By: ____________________________
Marisa Creter
Executive Director
Date: __________________________
APPROVED AS TO FORM:
_______________________________
Cassie E. Trapesonian
General Counsel

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 10
Meeting: September 16, 2025
Title: Agreement between the City of Covina and AQMNI LLC for Creation of a Mural at 123 N. Citrus Avenue
Presented by: Alana Mantilla, Economic Development Manager Recommendation: 1. Authorize the execution of an Agreement between the City of Covina and AQMNI LLC in an amount not-to-exceed $60,000 for the creation of a mural on the northern external wall of 123 N. Citrus Avenue, and authorize the City Manager to execute the Agreement and other pertinent documents, and take such actions as are necessary to administer the Agreement; and

2. Authorize the execution of a License Agreement for the use of the building façade for the purpose of installing a public art mural installation at 123 N. Citrus Avenue, which faces a public alley.

EXECUTIVE SUMMARY:

The City of Covina continues to enhance its commercial corridors to help foster growth and placemaking as part of its economic development strategy. Public art installations are a key component of this strategy, as they attract pedestrian exploration, create visual interest in public spaces and synergize with other public improvements to create places of interest. To date, two (2) public art mural installations have been installed to further this goal, including the “Tapestry of Time” mural installation at 122 N. Citrus Avenue and the “Canine Classics” mural installation at the rear portion of the Downtown Parking Structure at 124 E. College Street.

As proposed, the City Council will consider a third public art mural installation titled “From Covina, With Love” that would be installed on the building façade at 121 N. Citrus Avenue, which currently houses Keller Williams Covina. Funding for this public art installation was included in the City’s Economic Development budget and is derived from development-related fees paid to the City. As proposed, work would begin in September 2025 and take approximately one month to paint, with an additional two (2) months needed to install augmented reality integration features accessible by QR Code and individual smartphones.

DISCUSSION:

Inspired by the elegance of Art Deco and the spirit of the Great Gatsby era, From Covina, With Love is a stylized snapshot of a night on the town. Picture golden lamplight illuminating polished sidewalks, music drifting through the air, and the buzz of laughter spilling from local restaurants and comedy clubs. This mural celebrates Covina’s charm —not through realism, but through mood, atmosphere, and timeless design. Color palettes will feature deep midnight blues, warm brass tones, muted maroons, and champagne golds. Metallic paint will be used to help add a tactile shimmer, creating a mural that shines by day and glows by night.

As proposed, the mural would extend beyond paint to include augmented reality (“AR”) enhancements that animate the public art piece and invite deeper interaction. Viewers that scan the mural will see it come to life with flickering neon lights and mural characters dancing beneath the moonlight. These subtle, looping animations will infuse the piece with movement and life, amplifying its cinematic feel. The QR code used for the AR experience may also integrate a broader explanation of some of the mural elements as they relate to the history of Covina.

The proposed mural is approximately 1,376 square feet in total square feet and will cover the entirety of the exposed northern exterior wall of the 123 N. Citrus Avenue alleyway, which houses Keller Williams Covina. As proposed, a license agreement would be executed with the property owner to authorize the installation and maintenance of the mural on the property.

On September 2, 2025, the City’s Mural Review Committee convened to review the mural design and provide feedback to the proposed design. Following its review, this feedback has been incorporated into the revised mural design and AR implementation plan. The Mural Committee approved the proposed design (Attachment B) and recommended its approval to the City Council. Following the Council’s consideration, installation could begin in late September 2025 and take roughly four (4) weeks. Following installation, the AR integration would take roughly eight (8) weeks to complete. The proposed agreement is included as Attachment C.

FISCAL IMPACT:

Funding for a mural installation will be made available by 2024/25 unspent appropriations in account 1010-4010- 55100 as presented in a separate item on tonight’s Council agenda. Completion of the mural by AQMNI LLC is anticipated to cost $59,000, with $1,000 budgeted for contingency costs.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

4 DESIGN BREAKDOWN

A NIGHT TO REMEMBER
This mural captures the magic of a night out in Covina—the kind where time slows, conversations linger, and memories take root. At the center, a couple dances beneath a glowing skyline, surrounded by the quiet energy of nightlife. Art Deco-inspired patterns ripple throughout the scene, but with a playful twist: the motifs subtly mimic orange slices, a nod to Covina’s citrus history and city logo.

That same symbolism appears again in the couple’s drink, where an orange slice gleams under warm lamplight. These details ground the piece in place and meaning, transforming a timeless aesthetic into a personal portrait of Covina.

KEY ELEMENTS

ORANGE SLICE IN DRINK
A visual echo of the
city’s logo and a
symbol of local flavor.

DREAMLIKE CLOUDS
Billowing clouds weave
around her, softening the
edges of the scene and
transforming the night into a
dreamscape, where memory
and imagination meet.

THE CENTRAL DANCERS
A romantic couple mid-dance
beneath a glowing moonlight
sky, embodying Covina’s
charm and warmth.

FROM COVINA, WITH LOVE
Framed like a romantic movie
poster from the roaring 1920s,
it transforms the mural into a
love letter to the city itself.

DREAMLIKE DOWNTOWN
A stylized, cinematic depiction
of Covina’s downtown in the
background, softly illuminated
to feel timeless and inviting.
1920S FASHION FIGURES
A crowd in a night out in
flapper-era fashion channel
the spirit and vibrancy of the
Roaring Twenties.

LARK ELLEN & THE BEAGLE
Ellen Beach Yaw, known as Lark
Ellen, appears with a beagle by her
side, honoring her Covina legacy
at the Star Theatre while tying in a
nod to our Canine Classics mural.
1920S CLASSIC CAR
A vintage car connects to
Covina’s Greetings from Covina
mural and the annual Thunderfest
car show tradition.

BOLD ART DECO PATTERNS
Geometry and elegance are
heightened with intricate
Bauhaus and Deco-inspired
design motifs.

COVINA ARGUS
A building in the scene
quietly nods to the
original headquarters of
Covina’s historic
newspaper.

THE STAR THEATRE
An illustrated marquee
pays tribute to the historic
Covina theater that once
lit up the city.

WOMAN WITH GLASS
A radiant figure in full color
raises a drink, embodying the
glamour and romance of a
night out in Covina.

ART DECO PATTERNING
Inspired by orange slices as a
tribute to Covina’s citrus legacy.

AQMNI + THE CITY OF COVINA

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AGREEMENT BETWEEN THE CITY OF COVINA AND AQMNI

LLC FOR THE CREATION, SALE AND ASSIGNMENT OF ALL

RIGHTS IN MURAL COMMISSIONED BY THE CITY OF COVINA
THIS AGREEMENT is made and effective as of September 16, 2025 between the City of Covina (“City”) and AQMNI LLC, a California Limited Liability Company (“Artist”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. Term
This Agreement shall commence on September 16, 2025, and shall remain and continue in effect until tasks described herein are completed in accordance with the Scope of Services, but in no event later than April 1, 2026 unless sooner terminated pursuant to the provisions of this Agreement.

2. Services
Artist shall design, create, paint and install a hand-painted mural on the wall of the 123 N.

Citrus Avenue as specifically described in Exhibit A, Scope of Work, and, further, shall perform the services and tasks described and set forth in Exhibit A (the “Mural”). Artist shall complete the Mural according to the schedule of performance which is also set forth in Exhibit A. Exhibit A is attached hereto and incorporated herein as though set forth in full.

3. Performance
Artist shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Artist shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Artist hereunder in meeting its obligations under this Agreement.

4. Payment
A. The City agrees to pay the Artist the sum of Fifty-Nine Thousand Dollars ($59,000) for the work described herein, and will reserve a One Thousand Dollar ($1,000) contingency.

B. Artist shall be paid as follows: (1) 50% upon approval of the design of the Mural by the City Manager; and (2) 50% upon acceptance of the Mural by the City.

C. Artist shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the appropriate City authority.

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5. Suspension or Termination of Agreement Without Cause A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Artist at least ten (10) days prior written notice. Upon receipt of said notice, the Artist shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Artist the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City.

6. Default of Artist
A. The Artist’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Artist is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Artist for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Artist. If such failure by the Artist to make progress in the performance of work hereunder arises out of causes beyond the Artist’s control, and without fault or negligence of the Artist, it shall not be considered a default.

B. If the City Manager or his delegate determines that the Artist is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Artist with written notice of the default. The Artist shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Artist fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

7. Maintenance of Documents
Artist shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Artist shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

Artist shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records,

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together with supporting documents, shall be maintained for a period of two (2) years after receipt of final payment.

8. Transfer of Rights of Reproduction.

Artist hereby transfers all rights of reproduction, as that term is defined in California Civil Code Section 982, in the Mural, including but not limited to the right to claim statutory copyright in the Mural and the right to reproduce the Mural in any manner whatsoever for commercial and non-commercial purposes. Hereinafter, ARTIST shall not acquire or claim any rights in or to the Mural, any uses, reproductions or derivatives thereof or any proceeds therefrom.

9. Waiver of Moral Rights.

Artist hereby waives, releases and disclaims any rights, demands or claims as may arise at any time and under any circumstances against City or its officers, employees, agents, successors and assigns arising under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws that convey rights of the same nature as those conveyed under 17 U.S.C. Section 106A, California Civil Code Section 987 et seq., or any other type of moral right protecting the integrity of a work of art. Artist acknowledges and agrees that City, in its sole and exclusive discretion, may, among other acts, temporarily or permanently modify, alter, change or destroy the Mural.

10. Copyrights.

Artist hereby irrevocably assigns exclusively to City, and its successors and assigns, all right, title and interest in the copyright in the Mural, and all extensions and renewals thereof in the United States and in all foreign countries. Artist hereby waives all moral rights relating to each of the Mural including, but not limited to, any and all rights of identification of authorship and any and all rights of approval, restriction or limitation on use or subsequent modifications. From time to time upon City’s request, Artist shall confirm such assignment by execution and delivery of such assignments, confirmations of assignment, or other written instruments as City may request. City and its successors and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright registrations and other evidence of rights that may be available for the Mural.

11. City’s Sole and Exclusive Ownership Rights.

A. Artist shall not retain ownership of or any right, title or interest in any of the Mural, including, but not limited to, in any related trademarks, copyrights, or other proprietary rights. The parties agree that the Mural and all such rights, title and interest in or to the Mural belong to and are being sold and assigned in their entirety to City for whatever use it desires, and that City does and shall at all times own, solely and exclusively, complete and unencumbered, all right, title and interest in and to all of the Mural worldwide, any modifications thereto and any derivative Mural based thereon (including, but not limited to, all patent, copyright, trademark, service mark and trade secret rights). Nothing contained herein shall be deemed to constitute a mere license or franchise in City. The parties further agree that City

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will be free to use, modify, distribute, sell, license or otherwise exploit such Mural and any modifications to or derivative works based thereon without any restrictions or limitations or any obligations or payments to Artist and that Artist shall have no such rights.

B. City hereby authorizes Artist to make, and to authorize the making of photograph reproductions of the Mural for self-promotional purposes. For purposes of this Agreement, the following are deemed to be photograph reproductions for selfpromotional purposes: photograph reproduction for use in Artist’s personal portfolio or Artist’s website; and reproduction for use in self-promotion mailers such as catalogues or postcards as long as such reproduction is provided to others at no cost. On any and all such reproductions, Artist shall place a copyright notice in the form and manner provided by City to protect the copyrights in the Mural under the United States copyright law. In addition, all reproductions shall contain the following credit line unless otherwise requested to the contrary in writing by City: “Commissioned by the City of Covina." Under no circumstances shall Artist use or make any photograph reproductions of the Mural for commercial purposes and any photograph reproductions used or made by Artist shall not compete with any City endeavor to sell or promote reproductions of the Mural. City has sole discretion to determine whether a photograph reproduction is utilized for selfpromotional purposes or whether the reproduction competes with City’s endeavors to sell or promote its reproductions in the Mural. If City determines that the photograph reproduction does not meet the terms of this Section, City shall provide written notice to Artist and Artist shall immediately cease and desist the use of the reproduction.

12. Originality of Mural.

Artist represents and warrants that (i) the Mural will be original; (ii) at the time of transfer hereunder, Artist is the sole owner of the Mural and of all rights therein including copyright, trademark and other proprietary rights therein; (iii) Artist is and will be the sole creator of the Mural; (iv) Artist has and will have full and sufficient right to assign all rights granted herein and to waive all rights relinquished herein;(v) Artist is not under any obligation to transfer or sell either of the Mural to any third party; (vi) the Mural has not been and will not be published under circumstances which have or will cause a loss of any copyright, trademark or other proprietary rights therein; and (vii) the Mural does not and will not infringe any patent, copyright, trademark or other proprietary rights, privacy rights or other rights of any third party, nor has any claim (whether or not embodied in a legal action, past or present) of such infringement been threatened or asserted, nor is such a claim pending, against Artist (or, insofar as Artist is aware, against any entity from which Artist has obtained any rights).

13. Maintenance and Warranty of Mural.

A. Artist shall provide City with a description of a recommended routine maintenance program for the Mural.

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B. B. Artist hereby warrants that the Mural will be free of defects in workmanship (due to faulty design or fabrication), materials and finish, including inherent vice, and that the Artist will, at the Artist’s own expense, remedy, repair or replace any such defects in workmanship, materials and finish, including inherent vice, and if necessary, replace the Mural, which appear within a period of five (5) years of the date the Mural is completed. “Inherent Vice” shall mean a quality within the material or materials which comprise the Mural which, either alone or in combination, results in the tendency of the Mural to deteriorate.

14. Indemnification.

Artist shall defend (with attorneys acceptable to the City), hold harmless and indemnify the City, and its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Artist or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Artist shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Artist’s duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.

15. Insurance Requirements.

A. Artist shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Artist, its agents, representatives, or employees.
1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability form No.

CG 00 01 11 85 or 88.
b) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Artist owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable.
c) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance. If the Artist has no employees while performing under this Agreement, worker’s compensation insurance is not required, but Artist shall execute a declaration that it has no employees.

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2) Minimum Limits of Insurance. Artist shall maintain limits no less than:
a) General Liability: Two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
c) Worker’s Compensation as required by the State of California; Employer’s Liability: Two Million Dollars ($2,000,000) per accident for bodily injury or disease.
3) Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed $25,000 unless otherwise approved in writing by the City Manager in his sole discretion.

B. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) The City and its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (“Additional Insured”) shall be covered as insureds as respects:
liability arising out of activities performed by or on behalf of the Artist; products and completed operations of the Artist; premises owned, occupied or used by the Artist; or automobiles owned, leased, hired or borrowed by the Artist. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds.
2) For any claims related to this project, the Artist’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self-insured maintained by the Additional Insureds shall be excess of the Artist’s insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
4) The Artist’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice,

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by certified mail, return receipt requested, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits. 6) Within one (1) business day following receipt by Artist of any notice correspondence or notice, written or oral, of an action or proposed action to suspend, void, cancel or otherwise reduce in coverage or in limits of the required insurance, Artist shall notify City of such action or proposed action.

C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City.

Self-insurance shall not be considered to comply with these insurance requirements.

D. Verification of Coverage. Artist shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City’s forms, the Artist’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

E. Modifications. City Manager may, with the consent of the City Attorney, waive the provisions of this paragraph or provided for other forms of insurance as may be necessary to enable the City to receive adequate insurance protection as contemplated in this Section.

16. Independent Contractor
A. Artist is and shall at all times remain as to the City a wholly independent contractor.

The personnel performing the services under this Agreement on behalf of Artist shall at all times be under Artist’s exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Artist or any of Artist’s officers, employees, or agents except as set forth in this Agreement. Artist shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Artist shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.

B. No employee benefits shall be available to Artist in connection with the performance of this Agreement. Except for the fees paid to Artist as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Artist for performing services hereunder for City. City shall not be liable for compensation or indemnification to Artist for injury or sickness arising out of performing services hereunder.

17. Legal Responsibilities

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The Artist shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement, including, without limitation, all safety regulations governing the use of equipment required to paint the Mural. The Artist shall at all times observe and comply with all such ordinances, laws and regulations, including, without limitation, all safety regulations governing the use of equipment required to paint the Mural. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Artist to comply with this Section.

18. Confidentiality; Release of Information
A. All information gained by Artist in performance of this Agreement shall be considered confidential and shall not be released by Artist without City’s prior written authorization.

B. Artist, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City.

Response to a subpoena or court order shall not be considered “voluntary” provided Artist gives City notice of such court order or subpoena.

19. Assignment
The Artist shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

20. General Provisions
A. Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.

To City: City of Covina
125 E. College Street
Covina, CA 91723
Attention: City Manager
To Artist: AQMNI LLC
21798 Redwood Canyon Place

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Santa Clarita, CA 91390
B. Licenses. At all times during the term of this Agreement, Artist shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

C. Governing Law; Venue
1) The City and Artist understand and agree that the laws of the State of California, except as provided in this Agreement, shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.
2) Any litigation concerning this Agreement shall take place in the superior court or federal district court with geographic jurisdiction over the City of Covina.

D. Prohibited Interest. No officer, or employee of the City of Covina who has participated in the development of this Agreement or its administration shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Artist, or Artist’s sub-contractors, during his/her tenure or for one year thereafter. The Artist hereby warrants and represents to the City that no officer or employee of the City Council or City of Covina has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Artist or Artist’s sub-subcontractors on the mural. Artist further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.

E. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

F. Time is of Essence. In carrying out the provisions of this Agreement, both parties acknowledge and agree that time is of the essence.

G. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

H. No Third Party Beneficiaries. City shall not be obligated or liable under this Agreement to any party other than Artist.

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I. Successors and Assigns. The terms of this Agreement shall be binding upon and inure to the benefit of the respective heirs, successors in interest and assigns of the parties hereto.

J. Survival of Certain Provisions. The provisions of Sections 8, 9, 10, 11, 12, 13 and 14 shall survive the expiration or earlier termination of this Agreement.

K. Authority To Execute This Agreement. The person or persons executing this Agreement on behalf of Artist warrants and represents that he or she has the authority to execute this Agreement on behalf of the Artist and has the authority to bind Artist to the performance of its obligations hereunder.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF COVINA
Chris Marcarello, City Manager
ATTEST:

Fabian Velez, Chief Deputy City Clerk

APPROVED AS TO FORM
Kevin G. Ennis, City Attorney
ARTIST
Name:

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EXHIBIT A

SCOPE OF SERVICES

1. Artist shall design, create, paint and install the Mural as specified below:

A. Location: 123 N. Citrus Avenue (APN: 8431-033-023) on the entirety of the visible wall of the northern exterior side of the building
B Size: The mural will span approximately 86’ feet wide and 18’ feet tall. It will cover approximately 1,376 square feet.

C. Theme of Mural: “From Covina, With Love”
D. Color scheme of Mural: Color scheme is detailed within the proposal as part of the Exhibit A

2. On or before September 16, 2025, Artist shall submit to the City Manager a rendering of the Mural that shall depict the images to be depicted on the Mural along with the colors proposed to be included in the Mural. The City Manager shall approve, in his sole and absolute discretion, the proposed Mural.

3. Within fifteen (15) from the date the City Manager approves the Mural, Artist shall submit an Installation Plan to the City Manager for approval or conditional approval. The Installation Plan shall outline the safety measures to be taken with respect to ladders and scaffolding, separation of the public from the Mural, storage and security of materials, and similar issues relating to the installation of the Mural.

4. Within thirty (30) days from the decision of the City Manager, Artist shall begin work on the Mural and thereafter shall diligently work on the Mural until completed.

A. The Mural shall be completed on or before April 1, 2026.

B. Artist shall procure all materials and equipment necessary or convenient to complete the Mural at its sole cost and expense, said expenses being part of the compensation of Artist pursuant to this Agreement.

C. Artist shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement, including, without limitation, all safety regulations governing the use of equipment required to paint the Mural.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 11
Meeting: September 16, 2025
Title: Review of Updated City Council Policies
Recommendation: That the City Council receive/file this report and provide further direction, as needed.

EXECUTIVE SUMMARY:

On April 15, 2025, the City Council formed an ad-hoc committee consisting of Councilmembers Allen and King to review City Council procedural guidelines and policies and provide recommendations for the Council’s further consideration. Following the ad-hoc committee’s review on June 3, 2025, the City Council adopted updated protocols and procedures for the conduct of City Council meetings. Among the procedures was an update to the time allotted for Public Comments, revising the limit from 5 minutes to 3 minutes. It was also requested at that time to have the procedures revisited in 3 months to evaluate the changes.

Since the implementation of the 3-minute time limit, approximately 65 public comments have been made during the public comment portion of the meeting and public hearings. Of these 65 comments, approximately 10 have required the City Clerk to mute the microphone to allow the next speaker their opportunity, of these 10, three were granted additional speaking time by the Mayor. Staff has also conducted a survey of cities within the region to examine the amount of time allotted for public comments and found the updated public comment time to be in line with the majority of cities.

City Time Limit
Arcadia 5 minutes
Azusa 5 minutes
Baldwin Park 3 minutes
Covina 3 minutes
Duarte 3 minutes
Glendora 3 minutes
Irwindale 3 minutes
La Puente 3 minutes
La Verne 3 minutes
San Dimas 3 minutes
Walnut 3 minutes
West Covina 3 minutes
FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 12
Meeting: September 16, 2025
Title: Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2024-25 to Fiscal Year 2025-26 & Amending FY 24-25 Supplemental Law Enforcement Services Account (SLESA) Budget
Presented by: Theresa Franke, Finance Director
Charles Russom, Senior Management Analyst
Recommendation: 1. Adopt Resolution CC 2025-107 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2024-25 to Fiscal Year 2025-26; and

2. Adopt Resolution CC 2025-108 Amending the FY24-25 SLESA Budget.

EXECUTIVE SUMMARY:

The carryover of continuing appropriations is necessary when appropriation and encumbrance balances from a fiscal year that has ended remain unspent. These amounts are required to be carried forward into the next fiscal year to facilitate the completion of projects, contracts or activities for which the funds were originally awarded.

Additionally, as part of our review of carry forwards and city accounts, an amendment to the FY 24-25 SLESA fund is recommended (Resolution CC 2025-108) to appropriate $107,967.45 to the Supplemental Law Enforcement Services Account (SLESA) fund. This recommendation comes as a beneficial use of funding resources available for public safety operations and staffing levels.

BACKGROUND:

Covina’s Municipal Code Section 2.08.160 states that the City Manager shall be responsible for the administration of the budget after its final adoption. The City Manager shall be authorized to amend the budget between cost centers within each fund. City Council authorization shall be required for increases in total fund appropriations.

Continuing appropriations for year-end encumbrances, contractual commitments, and capital projects shall be automatically carried forward. All other appropriations shall lapse at year-end unless carried forward by City Council action. The City Manager shall keep the City Council informed with respect thereto. (Ord. 00-1872, 2000; Ord. 1232 § 1, 1973; 1964 Code § 2.26.)
The Supplemental Law Enforcement Services Account (SLESA) fund enhances local law enforcement by providing additional financial resources as part of California's Citizens' Option for Public Safety (COPS) program.

SLESA funding specifically supports personnel costs for officers directly involved in policing activities. This fund is crucial for assisting the Covina Police Department in meeting its operational needs, serving as a vital supplement to its existing resources.

DISCUSSION:

As part of the year-end process, the Finance Department collaborates with all departments to analyze outstanding purchase orders, contracts, and remaining budget balances to determine which purchase orders and unspent appropriations should be carried over into the new fiscal year. Exhibit A of Resolution CC 2025-107 shows the proposed Schedule of Encumbrance and Continuing Appropriation Carryovers which staff recommends for City Council approval. These appropriations primarily relate to grant funds and capital improvement projects that were budgeted in Fiscal Year 2024-25 that were not completed before the end of the fiscal year, making it necessary to carry over the available budget balances to Fiscal Year 2025-26 to facilitate completion of the projects.

The Covina Police Department utilizes various grants and resources to increase its efficiency to support the City of Covina. In analysis of carry forwards, it was determined that SLESA funding could be utilized further to support regular personnel costs. Staff is recommending to amend the fiscal year 2024-2025 budget appropriating the expenditures in the SLESA fund in the amount of $107,967.45. This amendment will assist to provide savings in additional funds for police operations.

FISCAL IMPACT:

The city’s fiscal impact is an increase in appropriations in Fiscal Year 2025-26 in the amounts of the necessary available carryover balances totaling $30,824,759.41 in revenues and $55,533,065.94 in expenditures. The majority of these funds are committed to Capital Improvement Programs. The impact to each fund is detailed in Exhibit A of Resolution CC 2025-107.

Amending the SLESA budget by the amount of $107,967.45 will not have any impact on the general fund but will increase the appropriation of funding in accounts 22461130-50010 & 22461130-50030. Fund balance is sufficient to accommodate additional funding.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2025-107

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, APPROVING THE CARRYOVER OF ENCUMBRANCES
AND CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2024-2025 TO FISCAL YEAR 2025-26
WHEREAS, the City of Covina has certain operations and projects initiated prior to the fiscal year commencing July 1, 2025, which remain incomplete and will carryover from the previous fiscal year to the current fiscal year; and
WHEREAS, the City Council desires to appropriate the necessary carryover funds for the continuation and completion of certain City operations and projects and to set forth and appropriate certain expenses.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Certain Encumbrance and Appropriations (listed in Exhibit A) are carried over from Fiscal Year 2024-25 to Fiscal Year 2025-26 and the City Manager is authorized to implement the same.

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 16th day of September 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2025-107 Page 2 of 2

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-107 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 16th day of September, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
EncumbrancesFund Account Number PO# Department Requested Amount Description1010 -General Fund 1010-01-0310-0000-55100- 20251046 Community Dev Admin 2,004.00 $ Mural inclusion of a QR code. 1010-01-0500-0000-51005- 20240889 Finance 2,400.00 Employee Access- Employee Timesheet Module Integration1010-10-1300-0000-53590- 20250865 Police Administration 1,510.08 Police Department Property Forms 1010-10-1450-0000-52480- 20240380 Police Administration 3,650.00 Police Department Flock City Cameras 1010-10-1450-0000-52480- 20250111 Police Administration 1,382.90 PD Remote Speaker / Microphone 1010-20-2100-0000-51990- 20240750 Engineering 6,431.00 Utility Impact Fee Study1010-20-2100-0000-51990- 20250300 Engineering 5,880.00 On-Call Consulting - Front Street (Community Development)1010-20-2550-0000-54990- 20250930 Parks and Rec Admin 4,357.52 Sunkist Park Sign 1010-40-4000-0000-51005- 20250758 Community Dev Admin 13,650.00 Affordable Housing Projects $ 41,265.50
2020- Housing Bond Proceeds 2020-22250- 20250939 Community Dev Admin 1,690.00 $ Compliance Monitoring Deposit *Not appropriated expenditure (is a liability) 2020-45-4700-0000-52990- 20230155 Redev and Hsg Admin 1,414,777.81 Nav Center Lease Lump Payment 2020-45-4700-0000-52990- 20241039 Community Dev Admin 515,057.41 Nav Center Lease $ 1,929,835.22
2300- State Gas Tax 2300-20-2350-0000-52418- 20250126 Engineering 19,528.67 Traffic Signal Maintenance $ 19,528.67
2400- Prop A
2400-43-4350-0000-53743-FRIC 20250813 Community Dev Admin 44,719.42 $ FRIC & FRAC operations 2400-43-4350-TO01-51990- 20220594 Engineering 71,677.10 QuietZone Feasability Study - In Progress2400-43-4350-TO04-55100-P2515 20250933 Engineering 4,500.00 Bus Shelter Installation Project - CIP2400-43-4350-TO09-55550- 20250994 Engineering 145,851.47 Zero Emission Vehicle Procurement - Covina Transit Program $ 266,747.99
2405- Prop C
2405-43-2200-0000-55340-T2501 20250341 Engineering 439,681.53 $ Traffic Signal Installation Project - 4th Ave/Badillo Street 2405-43-2200-0000-55340-P2408 20240497 Engineering 22,037.90 Traffic Signal Improvements - SBR, Grand & Cypress, Citrus Ave2405-43-2200-0000-55340-T2501 20250342 Engineering 16,450.00 Inspection Services - Traffic Signal Installation Project - 4th Ave/Badillo Street $ 478,169.43
2510- Measure W
2510-56-5600-0000-55200-P2202 20250255 Engineering 594,666.08 $ Covina Recreation Village Project - Phase I - Construction2510-56-5600-0000-55330-WM211 20210310 Environmental Services 72,088.04 Wingate Park Regional EWMP Project $ 666,754.12
2604- Quimby Fees
2604-30-3400-0000-55100-P2202 20250255 Engineering 662,994.60 $ Covina Recreation Village Project - Phase I - Construction $ 662,994.60
2890- Public Education
2890-30-3900-0000-55100-P2202 20251048 Engineering 599,000.00 $ Covina Recreation Village Project - Phase II - Construction $ 599,000.00
2976- Joseph J Borrello Memorial
2976-30-3900-0000-55100-P2202 20251048 Engineering 61,000.00 $ Covina Recreation Village Project - Phase II - Construction $ 61,000.00

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
EncumbrancesFund Account Number PO# Department Requested Amount Description4010- General CIP 4010-00-4000-0000-55100-COWRK 20240836 Community Dev Admin 24,900.00 $ Ongoing project at 401 N Citrus, still finalizing design $ 24,900.00
4050*- Development Project Deposit*Not appropriated expenditure (is a liability) 4050-22420-CEQA 20250816 Community Dev Admin 658.00 $ CEQA Desposit Project Amount $ 658.00
4300- Transit CIP
4300-43-2200-0000-55100-P2515 20250933 Engineering 150,000.00 $ Bus Shelter Installation Project - CIP $ 150,000.00
4600- Parks & Recreation CIP
4600-30-3400-0000-55100-P2202 20250345 Engineering 105,797.07 $ Inspection Services - Covina Recreation Village Project4600-30-3400-0000-55100-P2202 20250834 Engineering 100,091.00 CRV - Bid Assistance and Construction Support 4600-30-3400-0000-55700-P2202 20250712 Engineering 226,655.15 CRV Network Installation - Construction 4600-30-3400-0000-55200-P2202 20250255 Engineering 182,718.84 Covina Recreation Village Project - Phase I - Construction 4600-30-3400-CNRG-55100-P2202 20250255 Engineering 2,290,955.00 Covina Recreation Village Project - Phase I - Construction 4600-30-3400-OMNI-55100-P2202 20250255 Engineering 885,153.16 Covina Recreation Village Project - Phase I - Construction 4600-30-3400-PR68-55100-P2202 20250255 Engineering 2,810,289.18 Covina Recreation Village Project - Phase I - Construction 4600-30-3400-PR68-55100-P2202 20250932 Community Dev Admin 145,100.00 Covina Rec Village - Rock Wall 4600-30-3400-PR68-55100-P2202 20251048 Engineering 285,281.10 Covina Recreation Village Project - Phase II - Construction 4600-30-3900-0000-55100-P2202 20250345 Engineering 400,000.00 Inspection Services - Covina Recreation Village Project 4600-30-3900-0000-55100-P2202 20251048 Engineering 3,199,776.36 Covina Recreation Village Project - Phase II - Construction4600-30-3900-39ST-55100-P2202 20251048 Engineering 5,371,020.00 Covina Recreation Village Project - Phase II - Construction4600-43-2200-OM23-55100-P2202 20250255 Engineering 1,673,581.00 Covina Recreation Village Project - Phase I - Construction $ 17,676,417.86
4630- Kahler Russell Park Gymnasium
4630-30-3900-0000-55100-P2202 20251048 Engineering 110,000.00 $ Covina Recreation Village Project - Phase II - Construction $ 110,000.00
4702- Impact Fees Library Services
4702-20-3900-0000-55100-P2202 20251048 Engineering 210,000.00 $ Covina Recreation Village Project - Phase II - Construction $ 210,000.00
6010- Water Utility
6010-50-5080-0000-55550- 20250366 Streets 71,595.36 $ Vehicle Procurement - Water Division $ 71,595.36
6011- Water CIP
6011-50-5060-0000-51005-W2502 20251050 Engineering 47,009.50 $ Rancho La Merced - Water Imp Project - Design6011-50-5060-0000-55410-W2503 20250710 Engineering 809,000.00 Cypress Reservoir Water Booster Imp Project - Construction 6011-50-5060-0000-55410-W2503 20250711 Engineering 38,100.00 Inspection Services - Cypress Reservoir Water Booster Imp Project $ 894,109.50
6200- Environmental
6200-55-5580-0000-55100-P2202 20250255 Engineering 74,420.00 $ Covina Recreation Village Project - Phase I - Construction $ 74,420.00

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
EncumbrancesFund Account Number PO# Department Requested Amount Description6400- Covina Theater 6400-30-3800-0000-51990- 20250451 Community Dev Admin 10,000.00 $ Laugh Factory Operator Payment $ 10,000.00
7010- Central Equipment Operations
7010-60-6010-0000-51990- 20251031 Engineering $ Fleet Modernization Stud 24,750.00 y - In Progress 7010-60-6010-0000-55550- 20230663 Streets 27 Police De ,663.46 partment Vehicle Retrofit $ 52,413.46
7020- Building Maintenance
7020-61-6100-52490- 20251010 Engineering 9,944.68 $ Water Vacuum - Covina Park Pool (In Production) $ 9,944.68
7200- Information Technology
7200-62-6200-0000-52480- 20250937 IT Administration 18,600.00 $ ACORN - Switch Replacement7200-62-6200-0000-55700- 20240951 IT Administration 4,702.50 ACORN - Microsoft Server Migration $ 23,302.50
Total Encumbrance Carryover 24,032,398.89 $

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
AppropriationsFund Account Number
Requested
Amount Description
1010- General Fund
10104750-53788 100,000.00 $ Business Assist. Job Creation Program -Active and ongoining 10100300-51005 50,000.00 Family Support Services10101000-55100 58,319.29 Police Department Ongoing Building Maintenance10101450-52480 26,376.85 Citywide Cameras Project10104750-53787 3,858.56 Business Capital Improvement Grant10104000-55010-P2513 8,645.16 Pedestrian Bridge Acquisition 10104200-50030-ULVEN 22,286.92 Unlicensed Vendors- Code Enforcement Efforts10104000-51005-COWRK 1,567.35 Cowork Incubator Project10104010-55100 106,043.32 Covina Rec Village (Mural & Airstream)10101450-55700 40,391.97 PD Computer Hardware/Cradlepoint General Fund Expenditure Total $ 417,489.42
1095- Measure CC
10950000-59140-P2202 6,622,871.35 $ Measure CC Transfer Out Capital Project - CRV Emergency Reserve Expenditure Total 6,622,871.35
2100- Community Development Block Grant
21004750-42050-23620 10,000.00 $ Microenterprise Co-Work Program Community Development Block Grant Revenue Total $ 10,000.00 21004750-53750-23620 10,000.00 $ Microenterprise Co-Work Program Community Development Block Grant Expenditure Total $ 10,000.00 2120- Permanent Local Housing Allocation
21204700-42290 1,578,506.00 $ PLHA Grant funds
Permanent Local Housing Allocation Revenue Total $ 1,578,506.00 21204700-53750 1,578,506.00 $ PLHA Grant funds
Permanent Local Housing Allocation Expenditure Total $ 1,578,506.00

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
AppropriationsFund Account Number
Requested
Amount Description
2230- Other State Grants
22304100-42190-SOLAR 60,000.00 $ CalAPP SolarAPP+ Implementation22304350-42190 1,000,000.00 Quiet Zone Assessment Project (Design Only)22301130-42190-ABC 2,324.57 Police Department Training Grant22301200-42190 240,791.80 CHP Cannabis Grant Revenue22301200-42190-STEP 24,651.32 Selective Traffic Enforcement Training STEP22304000-42190-CANNA 132,000.20 Cannabis Grant Revenue Other State Grant Revenue Total $ 1,459,767.89
22304100-50010-SOLAR 29,981.87 $ CalAPP SolarAPP+ implementation22304100-51005-SOLAR 4,716.25 CalAPP SolarAPP+ implementation22304100-53990-SOLAR 5,000.00 CalAPP SolarAPP+ implementation22304000-51990-CANNA 29,550.20 Cannabis Grant22304000-50010-CANNA 102,450.00 Cannabis Grant22304350-51990 1,000,000.00 Quiet Zone Assessment Project (Design Only)22301130-50030-ABC 8,285.67 Police Department Training Grant22301200-50030 120,482.25 OT CHP cannibis22301200-53210 4,784.00 Training CHP cannibis22301200-50030-STEP 15,955.27 Selective Traffic Enforcement Training STEP22301200-53210-STEP 4,000.00 Selective Traffic Enforcement Training STEP Other State Grant Expenditure Total $ 1,325,205.51
2246- Supplemental Law
22461130-54420 8,456.27 $ Tactical Equipment Grant
Supplemental Law Expenditure Total $ 8,456.27
2270- Other Federal Grants
22701120-42090-ATF23 49,140.97 $ ATF 23 Grant OT
Other Federal Grant Revenue Total $ 49,140.97
22701120-50030-ATF23 49,140.97 ATF 23 Grant OT
Other Federal Grant Expenditure Total $ 49,140.97
2278- Homeland Security Grant
22781130-42035-SHP23 92,830.00 $ Homeland Security Radios Homeland Security Grant Revenue Total $ 92,830.00
22781130-55700-SHP23 92,830.00 Homeland Security Radios Homeland Security Grant Expenditure Total $ 92,830.00

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
AppropriationsFund Account Number
Requested
Amount Description
2400- Prop A
24004350-55200 60,000.00 $ EV Charger Upgrades City Fleet2400TO09-55550 4,148.53 Zero Emission Vehicle Procurement2400TO01-55100 500,000.00 Quiet Zone Implementation Project - Construction24004350-53743-FRIC 27,088.44 FRIC & FRAC Pilot Program Operations Prop A Expenditure Total $ 591,236.97
2405- Prop C
24052200-55340-P2408 47,320.00 $ Traffic Signal Improvemnet - SBR/Grand & Cypress/Citrus24052200-55340-T2501 4,780.22 Traffic Signal Installation - 4th Ave/Badillo St Prop C Expenditure Total $ 52,100.22
2420- Measure M
24204300-48431 1,000,000.00 $ Glendora/Grand Sustainable Multimodal Improvement Project Measure M Revenue Total $ 1,000,000.00
24204300-55310 1,000,000.00 $ Glendora/Grand Sustainable Multimodal Improvement Project Measure M Expenditure Total $ 1,000,000.00
2510- Measure W
25103400-55010-P2513 260,000.00 $ Land Acquisition - 319 Front Street25105600-55330-WM211 14,449,129.90 Wingate Park Regional EWMP Project - Construction Measure W Expenditure Total $ 14,709,129.90
2520- DOC Beverage Container Grant
25205550-54990 497.00 $ Big Belly Expenditures (Grant Related) DOC Beverage Container Grant Expenditure Total $ 497.00 2604- Quimby Fees
26040000-43395-P2202 1,129,696.00 $ Covina Recreation Village Project Quimby Fees Revenue Total $ 1,129,696.00

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
AppropriationsFund Account Number
Requested
Amount Description
2927- Police Explorer Donations
29271110-53100 802.00 $ Ongoing Police Explorer Program Dues29271110-54430 40.15 Ongoing Police Explorer Program Clothing29271110-54990 1,628.31 Ongoing Police Explorer Program Supplies Police Explorer Donations Expenditures Total $ 2,470.46 4010- General CIP
40104000-49110-COWRK $ 461,793.30 Cowork Contractually Obligated to 401 N Citrus and Foundrspace General CIP Revenue Total $ 461,793.30
40104000-55100-COWRK 436,893.30 $ Cowork Contractually Obligated to 401 N Citrus and Foundrspace General CIP Expenditure Total $ 436,893.30
4300- Transportation CIP
43002200-42600-P2515 150,000.00 $ Bus Shelter Installation Project Transportiation CIP Revenue Total $ 150,000.00
4600- Parks CIP
46002250-42990 25,000.00 $ Charter Oak Unified for Local Match contribution 46003400-42250-P2513 840,145.36 CRV Pedestrian Bridge46003400-42290-P2512 261,476.40 Hollenbeck Park Playground Project46003400-42600-P2202 199,724.61 Covina Recreation Village Project46003400-42600-P2403 565,508.53 Hollenbeck Park Urban Greening Revitalization Project 46003400-49110-P2202 862,134.99 Covina Recreation Village Project46003900-48990-P2202 127,550.00 Covina Recreation Village Project46003900-49110-P2202 3,072,226.36 Covina Recreation Village Project460039CM-49110-P2202 2,688,510.00 Covina Recreation Village Project460039ST-42190-P2202 5,371,020.00 Covina Recreation Village Project4600CNRG-42177-P2202 2,500,000.00 Covina Recreation Village Project4600OM23-42090-P2202 1,673,581.00 Covina Recreation Village Project4600OMNI-42090-P2202 3,000,000.00 Covina Recreation Village Project4600PR68-42177-P2202 3,706,148.00 Covina Recreation Village Project Parks CIP Revenue Total $ 24,893,025.25

City of Covina
Schedule of Encumbrance and Continuing Appropriation Carryovers From FY 2024-25 to FY 2025-26
AppropriationsFund Account Number
Requested
Amount Description
46003400-55010-P2513 840,145.36 $ CRV Pedestrian Bridge46003400-55100-P2202 15,221.77 Covina Recreation Village Project46003400-55200-P2202 14,370.00 Covina Recreation Village Project460039CM-55100-P2202 2,688,510.00 Covina Recreation Village Project4600CNRG-55100-P2202 160,000.00 Covina Recreation Village Project4600PR68-55100-P2202 54,788.90 Covina Recreation Village Project Parks CIP Expenditure Total $ 3,773,036.03
4701- Impact Fees - General Government
47016100-51990 231,178.00 $ City Hall & PW Yard Master Plan & Design Project Impact Fees - General Government Expenditure Total $ 231,178.00 6010- Water Utility
60105000-51005-W2504 217,963.50 $ Water Master Plan & Rate Update Water Utility Expenditure Total $ 217,963.50
6011- Water Capital
60115060-51005-W2502 44,110.00 $ Rancho La Merced Water Improvement Project (Design Only) 60115080-55410-W2304 22,940.00 Hurst Water Main Replacement Project Water Capital Expenditure Total $ 67,050.00
6200- Environmental
62005580-55700 38,693.30 $ Speridian / Clariti Building Permitting Software Implementation 62005550-55030-P2511 26,050.00 CIP - Tree Planting Project Environmental Expenditure Total $ 64,743.30
7010- Central Equipment Operations
70106010-55550-PD 211,000.00 $ Police Department Vehicles Central Equipment Operations Expenditure Total $ 211,000.00 7200- Information Technology
7200IT10-55700 17,868.85 $ Computers hardware/MDC printer /devices72006200-51005 21,000.00 Ongoing Network Optimization - Endpoint Connectivity Between City Hall & Police Dep Information Technology Expenditure Total $ 38,868.85
Total Revenues Carryover $ 30,824,759.41
Total Expenditures Carryover 31,500,667.05
Total Encumbrance Carryover 24,032,398.89
Total Expenditure Encumbrance and Continuing Appropriation Carryover 55,533,065.94 $

ATTACHMENT B
RESOLUTION CC 2025-108

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE 2024-25 OPERATING BUDGET BY
APPROPRIATING $107,967.45 FROM THE SUPPLEMENTAL LAW

ENFORCEMENT SERVICES ACCOUNT (SLESA) FUND BALANCE FOR

USE TOWARDS POLICE OPERATIONAL PERSONNEL COSTS
WHEREAS, the City of Covina (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the reallocation of appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council; and
WHEREAS, in Fiscal Year 2024-25 the City of Covina found adequate funding in the Supplemental Law Enforcement Services Account (SLESA) to support services; and WHEREAS, appropriating this amount will increase Fiscal Year 2024-25 budgeted expenditures in the SLESA fund by $107,967.45 to ensure adequate appropriations exist to meet operational needs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2024-2025 SLESA budget as follows:

Account Number Account Title Increase
22461130-50010 Supp Law Regular Full-Time $100,000
22461130-50030 Supp Law Overtime $7,967.45
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 16
th
day of September 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

Resolution CC 2025-108 Page 2 of 2

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-108 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 16
th day of September 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 13
Meeting: September 16, 2025
Title: Covina Valley Water Company – Board of Directors Nominee Selection Process Presented by: Chris Marcarello, City Manager
Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Nominate the current Covina Valley Water Company Board of Directors to Represent the City of Covina; and

2. Designate the City Manager or his appointee to represent the City at the Annual Shareholder’s meeting on October 23, 2025.

EXECUTIVE SUMMARYBACKGROUND:

The City of Covina currently owns 4,219 shares of Covina Irrigating Company (CIC) stock. Of note, CIC is presently completing a merger with the Valencia Heights Water Company, to form a new company that is operating under the name Covina Valley Water Company (CVWC). Like CIC, CVWC maintains a total of 10,000 shares with the City being its largest shareholder. As a major shareholder of CVWC stock, the City may nominate and hold four (4) seats on the CVWC Board of Directors. Each year, CVWC holds an annual meeting of shareholders to select its Board and this year the meeting will be held on October 23, 2025. During that meeting, or by proxy vote beforehand, the City must cast its vote for the nine (9) Board of Director seats.

The 2024-2025 Board of Directors is currently comprised of the following four Directors nominated by the City:

Kevin Stapleton, Lynda Noriega, Michael Touhey and Rafael Fajardo. The remaining five Directors are comprised of Andrew McIntyre, William McIntyre Jr., Steven Renders (resigned in August 2025; replacement pending), Michael Quinn and Richard Rich.

DISCUSSION:

The next annual meeting of shareholders to elect Directors to the CVWC Board is slated for October 23, 2025, at 12:00 PM, and will be held in the CVWC office. Prior to the annual meeting, CVWC will inquire of the City if there will be any changes to its respective Directors in order for CVWC to produce an accurate version of the proxy document for printing, mailing and voting.

The City Council has the authority to appoint individuals to a board or commission. Appointed members of boards and commissions serve at the pleasure of the City Council, pursuant to Government Code Section 36506. As such, there are two options for the City Council to consider:

1. Keep the existing City appointed representatives on the CVWC Board.

2. Solicit applications from interested parties (including existing Directors) that wish to represent the City on the CVWC Board.
 Applications must be submitted to the City Clerk's Office and provided to the City Council for consideration of an appointment.
 City Council reviews applications and nominates Directors at its regular City Council meeting of October 21, 2025.
 The approved nominations are transmitted to CVWC staff, and CVWC produces the necessary documents to conduct its election process.

As it relates to the election process, the City may vote for Directors in two ways: either by (1) submittal of a proxy ballot in advance of the meeting, or (2) designating the City Manager or his appointee to represent the City at the Annual Shareholder’s meeting on October 23, 2025. CVWC recommends that the proxy ballot be completed and returned prior to the shareholders meeting even if a City representative intends to attend the meeting. This is to ensure the presence of a quorum, and in the event that the City's designated representative is unable to attend the actual meeting, the City’s vote would be cast in the manner that the Council intends.

FISCAL IMPACT:

There is no fiscal impact associated with the City’s participation in the CVWC Board of Directors selection process.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 14
Meeting: September 16, 2025
Title: City of Covina Investment Report for Month Ended August 31, 2025 Presented by: Theresa Franke, Director of Finance
Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended August 31, 2025. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There is sufficient investment liquidity to meet the required reserve limits of the City’s operations.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

CASH PER BANK AND INVESTMENT BALANCE 7/31/2025 $98,309,529.70 RECEIPTS 8/1/25-8/31/25 13,441,276.28 DISBURSEMENTS 8/1/25-8/31/25 (16,018,462.24) CASH PER BANK AND INVESTMENT BALANCE 8/31/2025 $95,732,343.74 ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE - BOOK VALUEINVESTMENT PORTFOLIO Attachment A-2 $53,428,023.23LOCAL AGENCY INVESTMENT FUND Attachment A-4 34,283,139.75TOTAL PUBLIC INVESTMENTS 87,711,162.98CHECKING / PETTY / USBANK CASH BALANCES / MONEY MARKET 8,021,180.76CASH PER BANK AND INVESTMENT BALANCE 8/31/2025 95,732,343.74CASH HELD BY TRUSTEES 3,162,501.50TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 8/31/2025 $98,894,845.24

CITY O F CO VINA INVESTMENT REPO RT
FO R THE MO NTH ENDED AUGUST 31, 2025
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations.

BOOK ACQUISITION MATURITY MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $3,000.00 N/A N/A $3,000.00
General - Checking Account BMO 2,962,298.83 N/A Demand 2,962,298.83 Public Agency Saving - Parking Fines BMO 98,745.77 N/A Demand 98,745.77 Utility Billing Account BMO 59,670.49 N/A Demand 59,670.49 Workers' Compensation - Checking Account BMO 139,349.73 N/A Demand 139,349.73 Payroll - Checking Account BMO 401,477.61 N/A Demand 401,477.61 Money Market BMO 4,033,914.16 N/A Demand 4,033,914.16
AFLAC Flexible Spending Account BMO 19,675.81 N/A Demand 19,675.81 USBank Cash Per GL Various 303,048.36 Various Various 303,048.36 USBank Investment Portfolio Various 53,428,023.23 Various Various 53,542,705.17 Local Agency Investment Fund State of California 34,283,139.75 N/A Demand 34,283,139.75 Subtotal (A) $95,732,343.74 $95,847,025.68
Cash Held With 3rd Party Administrator:

TRIP 2017A Covina Wilmington Trust $820.38 N/A Demand $820.38 LA County Loan Agreement U.S. Bank 1,500,006.90 N/A Demand 1,500,006.90 Other Post-Employment Benefits Charles Schwab 1,656,814.89 N/A Demand 1,656,814.89 2021 Taxable Pension Obligation Bonds U.S. Bank 4,856.74 N/A Demand 4,856.74 2019 Wastewater Refunding Bonds U.S. Bank 2.59 N/A Demand 2.59 Subtotal (B) $3,162,501.50 $3,162,501.50
TOTAL (A+B) $98,894,845.24 $99,009,527.18

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2025
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 31, 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
FEDL Agric MTG CorpMedium Term Note 06/30/22 96.7400 1,000,000 $ 915,357.70 0.9700 31422XGQ9 10/26/2026 US Bank
(from Stifel)
FEDL Agric MTG Corp -
Medium Term Note 01/16/25 99.9620 1,000,000 1,000,000.00 4.6300 3134HAW66 12/30/2027 US Bank
(from Stifel)
Total Agricultural Mortgage 2,000,000 $ 1,915,357.70
Federal Farm Credit Bank Bond 6/10/2025 100.9620 1,000,000 $ 1,009,342.56 4.1064 3133EPZY4 7/30/2026 US Bank
(from Stifel)
FEDL Farm Credit Bank Bond 02/02/22 96.9300 1,000,000 996,151.59 1.5000 3133ENKV1 1/13/2027 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 04/07/22 99.0470 1,000,000 1,007,278.29 3.1500 3133EJDV8 3/22/2027 US Bank
(from Stifel)
Total Federal Farm Credit 3,000,000 $ 3,012,772.44
Tennessee Valley AuthPWR Bond 1995 SER E 06/30/22 100.3660 1,000,000 $ 1,012,360.33 6.7500 880591CJ9 11/1/2025 US Bank (from Stifel)
FEDL Home Loan Bank Bond 02/02/22 99.5560 1,000,000 1,005,184.93 2.6250 3130A6ZQ3 12/12/2025 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 04/07/22 99.2240 1,000,000 1,003,611.45 3.0000 3130A2VE3 9/11/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/04/24 99.9510 1,000,000 1,000,000.00 4.3300 3133ERZM6 11/5/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/26/24 99.9000 1,000,000 1,000,000.00 4.5479 3133ERZS3 11/12/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/19/24 99.9710 1,000,000 1,000,000.00 4.6248 3130B3RN5 11/19/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12/10/24 99.9390 1,000,000 1,000,000.00 4.5000 3130B42Y6 12/23/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 02/18/25 100.0920 1,000,000 1,000,000.00 4.6000 3130B4YQ8 2/25/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12./23/2024 100.4200 1,000,000 1,001,962.88 4.6840 3130B0EE5 3/6/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPool #WN2479 12/04/23 100.8840 1,000,000 993,437.50 4.9400 3132XGXH4 5/1/2028 US Bank (from Stifel)
FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 99.8970 1,000,000 986,562.50 4.3800 3140LKVL4 6/1/2028 US Bank (from Stifel)
FEDL Home Loan Bks 8/26/2025 99.9530 1,000,000 1,000,000.00 4.2000 3130B7LS1 8/18/2028 US Bank FEDL Home Loan Bank Bond 10/25/24 99.8280 1,000,000 1,000,000.00 4.5300 3130B3AS2 10/16/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/04/24 99.9510 1,000,000 1,000,000.00 4.6700 3133ERZT1 11/7/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 100.8340 1,000,000 989,687.50 4.9000 3132XGZB5 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPool#WN2534 02/16/24 100.8340 1,000,000 997,187.50 4.9000 3132XGY83 12/1/2028 US Bank (from Stifel) FEDL Home Loan MTG CorpPOOL#WN2559 4/10/2024 100.1720 1,000,000 979,062.50 4.6000 3132XGZZ2 1/1/2029 US Bank
(from Stifel)
FEDL NATL MTG ASSN Note 10/25/24 100.1120 1,000,000 1,000,000.00 4.4000 3135GAXR7 8/3/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/04/24 99.6650 980,000 980,000.00 4.2000 3130B2GZ2 8/13/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/09/24 99.4420 2,000,000 2,000,000.00 4.0000 3130B2NS0 9/4/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 99.2110 1,000,000 990,500.00 4.0000 3130B32X0 10/2/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 99.7970 1,000,000 1,000,000.00 4.6500 3130B3F65 10/22/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/05/24 100.4220 1,000,000 1,000,000.00 4.5000 3130B3M67 11/13/2029 US Bank
(from Stifel)
U S Treasury Note 8/18/2025 100.8480 1,000,000 1,002,336.00 3.8750 91282CMZ1 4/30/2030 US Bank FEDL Home Loan Bank Bond 6/16/2025 100.5820 1,000,000 1,000,000.00 4.1251 3130B6SF4 6/14/2030 US Bank
(from Stifel)
FANNIE MAE 8/5/2025 99.8010 1,000,000 998,000.00 4.2500 3136GALS6 8/6/2030 US Bank Total Federal Home Loan 26,980,000 $ 26,939,893.09

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 31, 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Flagstar Bank NA -
Hicksville NY CD 06/06/24 100.0390 245,000 $ 245,000.00 5.3000 33847GHY1 9/12/2025 US Bank
(from Stifel)
First Bank -
Hamilton NJ CD 06/06/24 100.0480 245,000 245,000.00 5.1500 319137CJ2 9/18/2025 US Bank
(from Stifel)
Washington State BankWashington IA CD 4/2/2024 100.0680 245,000 245,000.00 5.0000 93974LAG5 10/9/2025 US Bank (from Stifel)
First Natl Bank of AmerEast Lansing MI CE 05/16/22 99.6900 245,000 245,000.00 3.0000 32110YXE0 11/28/2025 US Bank (from Stifel)
Advantage FEDL CR UNRochester NY SHS CTF 08/24/23 100.3700 245,000 245,000.00 5.3000 00790JAD4 12/31/2025 US Bank (from Stifel)
Southwest Heritage CUOdessa TX SHS CTF 06/26/23 100.3280 245,000 245,000.00 5.1000 84503PAF7 1/7/2026 US Bank (from Stifel)
Jovia FINL FEDL CR UN -
Westbury NY CD 7/2/2024 100.3520 245,000 245,000.00 5.0000 48115LAL8 1/20/2026 US Bank
(from Stifel)
Marine FEDL CR UNJacksonvill NC SHS CTF 08/27/24 100.1400 245,000 245,000.00 4.3500 56824JBB9 2/27/2026 US Bank (from Stifel)
Truliant FEDL CR UNWinston Salem NC SHS CTF 03/09/23 100.6170 245,000 245,000.00 5.1500 89789AAH0 3/23/2026 US Bank (from Stifel)
United Fidelity Bank FSBEvansville IN CD 09/16/24 100.2040 245,000 245,000.00 4.3500 910286HZ9 3/27/2026 US Bank (from Stifel)
First Bank of The LakeOsage Beach MO CD 10/31/24 100.0270 245,000 245,000.00 4.0000 31925YBU5 4/30/2026 US Bank (from Stifel)
Ally Bank -
Midvale UT CD 04/27/22 99.2320 245,000 245,000.00 2.8500 02007GQQ9 5/5/2026 US Bank
(from Stifel)
Global FED CR UN -
Anchorage AK SHS CTF 05/14/24 100.8250 245,000 245,000.00 5.0500 37892MAP9 5/29/2026 US Bank
(from Stifel)
Inspire FEDL CR UNBristol PA SHS CTF 06/29/23 100.8700 245,000 245,000.00 5.0000 457731AQ0 6/30/2026 US Bank (from Stifel) GESA CR UNRichland WA CD 07/19/23 101.1820 245,000 245,000.00 5.2500 37424PAH7 7/31/2026 US Bank
(from Stifel)
Pima FEDL CR UNTucson AZ SHS CTF 08/02/23 101.2870 245,000 245,000.00 5.3000 722000AC0 8/17/2026 US Bank (from Stifel)
Signature Federal Cred U 08/16/23 101.3270 245,000 245,000.00 5.3000 82671DAG2 8/28/2026 US Bank
(from Stifel)
CONNEX CREDIT UNION 8/12/2025 100.0000 245,000 245,000.00 4.1500 208212BZ2 8/31/2026 US Bank Kodabank- 03/09/23 101.1080 245,000 245,000.00 5.0000 50007DAC3 9/22/2026 US Bank First NATL BankDamariscotta ME CD 03/09/23 101.1110 245,000 245,000.00 5.0000 32117BFR4 9/23/2026 US Bank (from Stifel) Austin Telco Fed CR UN- Austin
TX SHS CTF 11/14/22 101.3710 245,000 245,000.00 5.0500 052392CC9 11/27/2026 US Bank
(from Stifel)
Baxter CR UN- 11/14/22 101.3330 245,000 245,000.00 5.0000 07181JAV6 11/30/2026 US Bank First Foundation Bank -
Irvine CA CD 06/05/24 101.3620 245,000 245,000.00 5.0625 32026U5X0 12/14/2026 US Bank
(from Stifel)
All in FED CR UnionDaleville AL SHS CTF 12/07/22 100.6850 245,000 245,000.00 4.4500 01664MAA4 12/21/2026 US Bank (from Stifel)
State Bank of India -
New York NY CD 02/01/22 96.9740 245,000 245,000.00 1.7500 856285G21 2/9/2027 US Bank
(from Stifel)
Pentagon Federal CR UN - Tysons
Corner VA 02/02/22 96.8640 245,000 245,000.00 1.7000 70962LBE1 2/18/2027 US Bank
(from Stifel)
California Cr Un Glendale Cali CD 8/11/2025 100.1110 245,000 245,000.00 4.0000 130162BQ2 2/22/2027 US Bank Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 97.5430 245,000 245,000.00 2.2000 795451BH5 2/23/2027 US Bank
(from Stifel)
Beal Bank -
Las Vegas NV CD 03/01/22 97.3030 245,000 245,000.00 2.0500 07371CK81 3/3/2027 US Bank
(from Stifel)
Beal Bank -
Plano TX CD 03/01/22 97.3030 245,000 245,000.00 2.0500 07371AZQ9 3/3/2027 US Bank
(from Stifel)
Medallion Bank -
Salt Lake City UT CD 03/01/22 97.2720 245,000 245,000.00 2.0500 58404DNG2 3/8/2027 US Bank
(from Stifel)
United Republic BankElkhorn NE CD 03/05/25 100.2370 245,000 245,000.00 4.0500 909242BZ1 3/19/2027 US Bank (from Stifel)
Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 98.1340 245,000 245,000.00 2.7000 14042TFJ1 4/13/2027 US Bank
(from Stifel)
Synchrony Bank -
Draper UT CD 04/07/22 98.1310 245,000 245,000.00 2.7000 87165FK45 4/14/2027 US Bank
(from Stifel)
Capital One NA -
Mclean VA CD 04/27/22 98.6280 245,000 245,000.00 3.0500 14042RRA1 5/4/2027 US Bank
(from Stifel)

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 31, 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Pinnace BankNashville TN CD 5/2/2025 100.1120 245,000 $ 245,000.00 3.9500 72345SLQ2 5/7/2027 US Bank (from Stifel)
Goldman Sachs Bank USA -
New York NY CD 04/27/22 98.6150 245,000 245,000.00 3.0500 38149M6Y4 5/11/2027 US Bank
(from Stifel)
Toyota Finl Svgs BankHenderson NV CD 05/09/22 98.8500 245,000 245,000.00 3.2000 89235MNH0 5/17/2027 US Bank (from Stifel)
Morgan Stanley Bank NA- Salt
Lake City UT CD 05/16/22 98.9300 245,000 245,000.00 3.2500 61690UJ68 5/19/2027 US Bank
(from Stifel)
Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 98.9300 245,000 245,000.00 3.2500 61768EJR5 5/19/2027 US Bank (from Stifel)
Discover BankGreenwood DE CD 05/20/22 98.8410 245,000 245,000.00 3.2000 254673E36 5/24/2027 US Bank (from Stifel)
Optum BankDraper UT CD 6/23/2025 100.4660 245,000 245,000.00 4.1500 68405VDM8 6/30/2027 US Bank (from Stifel)
Mutual First Fed CD 7/23/2025 100.2580 245,000 245,000.00 4.0000 62825MAB0 8/5/2027 US Bank Oklahoma CD 8/26/2025 100.2030 245,000 245,000.00 3.9500 67885MAC4 8/30/2027 US Bank Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 100.2780 245,000 245,000.00 4.0000 98138MCK4 8/30/2027 US Bank (from Stifel)
Vantage West CR UNTucson AZ SHS CTF 09/04/24 100.2840 245,000 245,000.00 4.0000 92213MAB7 9/13/2027 US Bank (from Stifel)
Ideal Credit UnionWoodbury MN SHS CTF 12/07/22 101.4610 245,000 245,000.00 4.5000 45157PAZ3 12/29/2027 US Bank (from Stifel)
Alliant Credit UnionChicago IL SHS CTF 12/20/22 102.2320 245,000 245,000.00 4.8500 01882MAA0 12/30/2027 US Bank (from Stifel)
Carter FEDL CR UNSpringhill LA SHS CTF 01/14/25 100.8140 245,000 245,000.00 4.2000 14622LAW2 1/28/2028 US Bank (from Stifel)
Telco Plus CR UnLongview TX SHS CTF 02/03/25 100.9520 245,000 245,000.00 4.2500 87921MAA2 2/18/2028 US Bank (from Stifel)
Merrick BankSouth Jordan UT CD 02/18/25 100.9640 245,000 245,000.00 4.2500 59013K4U7 2/28/2028 US Bank (from Stifel)
Valley Natl BankPassaic NJ CD 02/27/25 100.9520 245,000 245,000.00 4.2500 919853QC8 3/6/2028 US Bank (from Stifel)
One Commnity BankOregon WI CD 6/12/2025 100.3810 245,000 245,000.00 4.0000 682325FT7 3/20/2028 US Bank (from Stifel)
Milestone BankSalt Lake City UT CD 4/28/2025 100.2770 245,000 245,000.00 3.9500 59934MDC9 4/28/2028 US Bank (from Stifel)
Southpoint BankBirmingham AL CD 04/28/25 100.4230 245,000 245,000.00 4.0000 84464PCC9 4/28/2028 US Bank (from Stifel)
Cornerstone BankFargo ND CD 05/01/23 102.8986 245,000 245,000.00 - 219232CR4 5/10/2028 US Bank (from Stifel) Sound CR UNTacoma WA SHS CTF 5/19/2025 100.8130 245,000 245,000.00 4.1500 83616HAH7 6/2/2028 US Bank
(from Stifel)
Celtic BankSalt Lake City UT CD 6/4/2025 100.4370 245,000 245,000.00 4.0000 15118RW45 6/12/2028 US Bank (from Stifel) BOM BankNatchitoches LA CD 06/04/25 100.2490 245,000 245,000.00 4.4000 09776DAP9 6/16/2028 US Bank
(from Stifel)
First FEDL S&L ASSN -
Lakewood OH CD 06/20/24 100.3920 245,000 245,000.00 5.3589 32023HBV9 6/28/2028 US Bank
(from Stifel)
Global FED CR UNAnchorage AK SHS CTF 6/16/2025 100.9730 245,000 245,000.00 4.2000 37892MAX2 6/30/2028 US Bank (from Stifel)
Texas Exchange Bank SSBCrowley TX CD 10/28/24 100.5820 245,000 245,000.00 4.0500 88241TUA6 7/12/2028 US Bank (from Stifel)
CY Fair FCUHouston TX SHS CTF 06/26/23 100.1420 245,000 245,000.00 5.3000 23248UAC1 7/14/2028 US Bank (from Stifel)
Numerica Credit Union-Spokane
VLY WA SHS CTF 07/12/23 103.4870 245,000 245,000.00 5.1000 67054NBK8 7/31/2028 US Bank
(from Stifel)
Connexus Credit CD 7/23/2025 100.7460 245,000 245,000.00 4.1000 20825WEB2 8/7/2028 US Bank Tucson FEDL CR UNTucson AZ CD 09/01/23 103.3210 245,000 245,000.00 5.0000 898812AC6 9/8/2028 US Bank (from Stifel)
Money One FCULargo MD SHS CTF 09/01/23 103.3360 245,000 245,000.00 5.0000 60936TAL3 9/14/2028 US Bank (from Stifel)
San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 101.2300 245,000 245,000.00 4.2500 79772FAL0 11/27/2028 US Bank (from Stifel)
SKYLA FEDL CR UNCharlotte NC SHS CTF 5/21/2025 100.7740 245,000 245,000.00 4.1000 83086XAE0 11/30/2028 US Bank (from Stifel)
Civic Fed Cr CD 8/7/2025 100.1570 245,000 245,000.00 3.9000 178808AC5 12/22/2028 US Bank

Exhibit A-2

CITY OF COVINA
US Bank
Investment Portfolio as of
August 31, 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
BMW Bank of North AmericaSalt Lake City UT CD 5/2/2025 100.4130 245,000 $ 245,000.00 4.0000 05612LER9 5/9/2029 US Bank (from Stifel)
First Premier BankSioux Falls SD CD 5/13/2025 100.2490 245,000 245,000.00 3.9500 33610RWL3 5/21/2029 US Bank (from Stifel)
Covantage CUAntigo WI SHS CTF 5/14/2025 101.1990 245,000 245,000.00 4.0500 22282XAL4 5/29/2029 US Bank (from Stifel) ClearPath FED CR UN -
Burbank CA SHS CTF 07/09/24 100.0980 245,000 245,000.00 5.4000 18507MAD3 7/30/2029 US Bank
(from Stifel)
Altaone FED CR UN -
Ridgecrest CA SHS CTF 8/27/2024 99.8660 245,000 245,000.00 3.8500 02157RAC1 9/13/2029 US Bank
(from Stifel)
Freedom Northwest CR UN 12/23/2024 100.9690 245,000 245,000.00 4.1200 356436AV7 12/31/2029 US Bank
(from Stifel)
JP Morgan Chase Bank NAColumbus OH CD 01/24/25 100.7800 245,000 245,000.00 4.7500 46657VWH9 1/31/2030 US Bank (from Stifel)
UBS Bank USASalt Lake City UT CD 03/05/25 100.7460 245,000 245,000.00 4.1000 90355GUL8 3/12/2030 US Bank (from Stifel)
Luana SVGS BankLuana IA CD 03/05/25 99.8820 245,000 245,000.00 3.9000 549104G76 3/13/2030 US Bank (from Stifel)
Western State BankDevils Lake ND CD 03/05/25 100.3230 245,000 245,000.00 4.0000 95960NLA3 3/25/2030 US Bank (from Stifel)
Poppy BankSanta rosa CA CD 4/2/2025 99.7760 245,000 245,000.00 4.1000 73319FDX4 4/8/2030 US Bank (from Stifel)
EaglebankBethesda MD CD 04/02/25 100.5200 245,000 245,000.00 4.0500 27002YHQ2 4/16/2030 US Bank (from Stifel)
American Express Natl BKSalt Lake City UT CD 4/28/2025 100.6930 245,000 245,000.00 4.1000 02589AHE5 4/30/2030 US Bank (from Stifel)
BNY Mellon NAPittsburgh PA CD 6/12/2025 100.2380 245,000 245,000.00 4.0000 05584CY59 6/18/2030 US Bank (from Stifel)
Farmers & Merchants BKAshland NE CD 6/16/2025 100.1810 245,000 245,000.00 4.4000 308914AC4 6/24/2030 US Bank (from Stifel)
American Bank CommerceWolfforth TX CD 6/16/2025 100.0970 245,000 245,000.00 4.5000 02432LAC1 6/25/2030 US Bank (from Stifel)
Jeanne D Arc FCULowell MA CD 6/23/2025 100.2690 245,000 245,000.00 4.0000 472207AL3 6/28/2030 US Bank (from Stifel)
State Bk India Chicago III 07/30/25 100.4310 245,000 245,000.00 4.0500 85628AAT7 7/29/2030 US Bank Total Certificates of Deposit 21,560,000 $ 21,560,000.00 53,540,000 $ 53,428,023.23
19,782.33
283,266.03
US Bank Total Value of Portfolio 53,540,000 $ 53,731,071.59 US Bank Cash
Stifel Cash
US Bank Securities

Qty Purch Date Maturity
Date of
Disposition
Share Price at Purchase Date Net Trade Amount
Cost Basis
Value Market Value
Accrued
Interest Issuer CUSIP Held by
10,000 8/5/2025 8/6/2030 99.800000 $ 998,000.00 $ 998,000.00 $ 998,000.00 FANNIE MAE 3136GALS6 US Bank10,000 8/26/2025 8/18/2028 100.0000 1, 1, 000,000.00 1, 000,000.00 000,000.00 FEDERAL HOME LOAN BANK 3130B7LS1 US Bank10,000 8/18/2025 4/30/2030 100.2336 1, 1, 002,336.00 1, 002,336.00 002,336.00 U S Treasury Note 91282CMZ1 US Bank 2,450 8/11/2025 2/22/2027 100.0000 245,000.00 245,000.00 245,000.00 CALIFORNIA CREDIT UNION 130162BQ2 US Bank2,450 8/7/2025 12/22/2028 100.0000 245,000.00 245,000.00 245,000.00 Civic Fed Credit Union CD 178808AC5 US Bank2,450 8/12/2025 8/31/2026 100.0000 245,000.00 245,000.00 245,000.00 CONNEX CREDIT UNION 208212BZ2 US Bank2,450 8/26/2025 8/30/2027 100.0000 245,000.00 245,000.00 245,000.00 Oklahoma Educators CU 67885MAC4 US Bank Total 3,980,336.00 $ 3, $ 3,980,336.00 980,336.00 $ -
Qty Purch Date Maturity
Date of
Disposition
Share Price at
Sale / Maturity
Date
Original Cost
Value
Par Value at
Sale/Maturity
Gain / (Loss) on
Sale /
Redemption
Earnings
Since
Purchase Issuer CUSIP Held by
10,000 11/19/24 11/7/2028 11/20/24 100.0000 $ 1, 1,000,000.00 $ 000,000.00 12, - $ 250.00 FEDL Home Loan MTG Corp -
Medium Term Note 3134HAXZ1 US Bank (from Stifel)
10,000 08/12/24 8/12/2027 08/12/25 100.0000 1, 1, 000,000.00 000,000.00 23, - 100.00 FEDL Farm Credit Bank Bond 3133ERNS6 US Bank (from Stifel) 2,450 08/04/23 8/29/2025 08/31/23 100.0000 245,000.00 245,000.00 25, - 689.72 Communitywide FEDL CR UNSouth Bend IN SHS CTF 20416TBD3 US Bank (from Stifel) Total 2,245,000.00 $ 2, $ - 245,000.00 $ 61, $ 039.72
Period Interest Revenue
Previous Month $162,466.90Previous 12 mos. $2,628,264.22

CITY OF COVINA

INVESTMENT TRANSACTION SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2025
Purchased Investments
Net Revenue Analysis - for Period Ending August 31, 2025 Sold/Matured Investments

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
September 11, 2025
LAIF Home
PMIA Average Monthly
Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
August 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
8/7/2025 8/6/2025 RW 1781187 1741791 BEI ZOU -1,500,000.00 8/14/2025 8/13/2025 RW 1781409 1742012 THERESA FRANKE -1,600,000.00 Account Summary
Total Deposit: 0.00 Beginning Balance: 37,383,139.75
Total Withdrawal: -3,100,000.00 Ending Balance: 34,283,139.75 9/11/25, 11:29 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachment A-4 City
Statement Total
Balance Percentage
Cash Balances $8,021,181 8.11%
Local Agency Investment Fund 34,283,140 34.67%
Treasury / Agency 31,868,023 32.22%
Certificate of Deposits 21,560,000 21.80%
Funds Held by Bond Trustees 3,162,502 3.20%
Total $98,894,845 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of August 31, 2025 *Average Investment coupon rate: 4.13% (based on weighted average of Original Cost Value) Cash Balances, 8.11%
Local Agency Investment
Fund, 34.67%
Treasury / Agency, 32.22%
Certificate of Deposits,

21.80%
Funds Held by Bond
Trustees, 3.20%

HOLDINGS BY TYPE
Attachment A-5 City

CASH PER BANK AND INVESTMENT BALANCE 7/31/2025 $594,759.56 RECEIPTS 8/1/25-8/31/25 -
DISBURSEMENTS 8/1/25-8/31/25 -
CASH PER BANK AND INVESTMENT BALANCE 8/31/2025 $594,759.56ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCECHECKING ACCOUNT $3,817.64LOCAL AGENCY INVESTMENT FUND Attachment A-6 590,941.92AVAILABLE CASH PER BANK BALANCES $594,759.56CASH HELD BY BOND TRUSTEES 0.00TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 8/31/2025 $594,759.56 FOR THE MONTH ENDED AUGUST 31, 2025

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT Attachment A- Agency

BANK ACQUISITION MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:Checking Account BMO $3,817.64 N/A Demand $3,817.64Local Agency Investment Fund State of California 590,941.92 N/A Demand 590,941.92 Subtotal (A) $594,759.56 $594,759.56
Cash Held With 3rd Party Administrator:(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.00 N/A Demand $0.00 Fiscal Agent: U.S. Bank(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank Subtotal (B) $0.00 $0.00
TOTAL (A+B) $594,759.56 $594,759.56
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED AUGUST 31, 2025
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.