Regular City Council Joint Meeting - October 21, 2025
JOINT MEETING—CLOSED SESSION 6:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
PUBLIC COMMENTS - CLOSED SESSION
The public is invited to comment on Closed Session items only at this time.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 176 E. Badillo St., Covina, CA (APN: 8445-010-812) Agency Negotiator: Chris Marcarello, City Manager
Brian Lee, Deputy City Manager/Community Development Director Negotiating Parties: Frontier California, Inc., Owner Under Negotiation: Price and Terms of Payment
B. Government Code § 54957 - PUBLIC EMPLOYMENT
Title: City Attorney
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor Linares.
INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.
APPROVAL OF AGENDA
PRESENTATIONS
A. Code Enforcement Officer Week
B. Domestic Violence Awareness Month
C. Breast Cancer Awareness Month
D. Red Ribbon Week
E. Recognition of Rory Gutierrez
CLOSED SESSION REPORT
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Minutes
1. 2025 09 02 Minutes CC Draft.pdf
Staff Recommendation:
Approve the Minutes of the September 2, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Minutes
1. 2025 09 16 Minutes CC Draft.pdf
Staff Recommendation:
Approve the Minutes of the September 16, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 3. Payment of Demands
1. Payment of Demands September 1, 2025 - September 30, 2025.pdf
2. Check Register Sept 1, 2025 -Sept 30, 2025.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $7,543,045.77.
CC 4. City of Covina Investment Report for Month Ended September 30, 2025
1. City of Covina Investment Report for Month Ended September 30, 2025.pdf
2. City of Covina Monthly Investment Report for the Month Ended September 30 2025.pdf Staff Recommendation:
Receive and File.
CC 5. Agreement Regarding Occupancy of Property, and Amendment of Deeds of Trust between the Covina Housing Authority and the Owner(s) for Property Located at 221 W. Zinfandel Drive, Unit 29, Covina
1. Re occupany of property 221 W Zinfandel Dr Unit 29 and amendment.pdf
2. Attachment A - Declaration of Conditions Covenants and Restrictions.pdf
3. Attachment B - Agreement Regarding Occupancy of Property and Amendment of Deeds of Trust.pdf Staff Recommendation:
Approve and Authorize the City Manager/Executive Director or his designee to execute related documents including the Agreement Regarding Occupancy of Property, and Amendment of Deeds of Trust between the Covina Housing Authority and the owner(s) for property located at 221 W. Zinfandel Drive, Unit 29, Covina.
CC 6. Request to Adopt Resolution CC 2025-110 and Approve Updates to the Covina Residential Rehabilitation Grant/Loan Program Handbook for the Administration of the Community Development Block Grant (CDBG) Residential Rehabilitation Program
1. Request to approve Updated CDBG Residential Rehabilitation Program Handbook.pdf
2. Attachment A - Updated Covina Residential Rehabilitation Program Handbook.pdf
3. Attachment B – Covina Residential Rehabilitation Program Handbook.pdf
4. Attachment C – Resolution CC 2025-110.pdf
Staff Recommendation:
Approve Updates to the Covina Residential Rehabilitation Grant/Loan Program Handbook (Handbook) for administration of the Community Development Block Grant (CDBG) Residential Rehabilitation Program; and Adopt
Resolution CC 2025-110
Approving the Covina Residential Rehabilitation Grant/Loan Program Handbook (Program Policy Manual) for administration of Community Development Block Grant (CDBG) Residential Rehabilitation Program.
CC 7. Covina Police Department Parking Lots Slurry Seal Project – Project No. F2601 – Final Acceptance and Filing Notice of Completion
1. Covina Police Department Parking Lots Slurry Seal Project - Project No. F2601 - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by FS Contractors, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Covina Police Department Parking Lots Slurry Seal Project – Project No. F2601.
CC 8. Miscellaneous Concrete Repair Project – Project No. P2601 – Final Acceptance and Filing Notice of Completion
1. Miscellaneous Concrete Repair Project - Project No. P2601 - NOC.pdf
2. Attachment A - Notice of Completion(1).pdf
3. Attachment B - Resolution CC 2025-109.pdf
Staff Recommendation:
Accept the work performed by CJ Concrete Construction, Inc.; Authorize the City Clerk to file a Notice of Completion for the Miscellaneous Concrete Repair Project – Project No. P2601; and Approve
Resolution CC 2025-109
appropriating $17,784 from available Measure M Fund – Fund Balance for use towards the completion of the project.
CC 9. Award of Contract to Sky JTC Corporation (dba Sky Painting) in the Amount of $53,371.80 for the the Miscellaneous Facilities Painting Project
1. Miscellaneous Facilities Painting Project.pdf
2. Attachment A - Proposal_Sky Painting Corporation.pdf
3. Attachment B - Minor Construction and Maintenance Services Agrreement.pdf Staff Recommendation:
Authorize the City Manager to execute an Agreement between the City of Covina and Sky JTC Corporation for the Miscellaneous Painting Project; and Authorize a project contingency amount of $5,000 (approximately 10%) for any unforeseen circumstances.
CC 10. First Amendment to the Agreement between the City of Covina and Jennifer Manlove Doing Business as Hip Hound for the Business Assistance Job Creation Program
1. Hip Hound - Business Job Creation Business Assistance Job Creation Program amendment.pdf
2. Attachment A - Hip Hound Amendment No. 1.pdf
Staff Recommendation:
Approve and Authorize the City Manager to execute an amendment and all related documents to the Agreement between the City of Covina (“City) and Jennifer Manlove doing business as Hip Hound (“Participant”) for the Business Assistance Job Creation Program; Authorize the City Manager or his designee to execute all documents related to the Business Assistance Job Creation Program.
CC 11. Traffic Signal Battery Backup Installation Project – Project No. T2603 – Award of Contract to Crosstown Electrical & Data, Inc. for an Amount of $245,395
1. Traffic Signal Battery Backup Installation Project - Project No. T2603 - Award.pdf
2. Attachment A - BID PROPOSAL CROSSTOWN ELECTRICAL AND DATA INC.pdf
3. Attachment B - CONSTRUCTION CONTRACT - Crosstown Electical and Data, Inc.pdf
4. Attachment C - PROFESSIONAL SERVICES AGREEMENT Siterep Construction Services, Inc.pdf
5. Attachment D - Resolution CC 2025-111.pdf
Staff Recommendation:
Approve plans and specifications for the Traffic Signal Battery Backup Installation Project – Project No. T2603; Award a contract for the Traffic Signal Battery Backup Installation Project – Project No. T2603 to Crosstown Electrical & Data, Inc. as the lowest responsive and responsible bidder in the amount of $245,395 and authorize the City Manager to execute the contract; Authorize a project contingency amount of $24,540 (approximately 10% of construction costs) for any unforeseen construction expenses; Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep Construction Services, Inc. for project inspection services in the amount of $31,500 and authorize the City Manager to execute the PSA; and Approve
Resolution CC 2025-111
appropriating $26,365 from available Proposition C Fund – Fund Balance for use towards the project.
CC 12. Adoption of Ordinance 25-12 Amending Chapters 9.54 and 9.48 of Title 9 of the City of Covina Municipal Code
1. Adoption of Ordinance 25-12.pdf
2. Attachment A - Ordinance 25-12.pdf
Staff Recommendation:
Adopt
Ordinance 25-12
entitled, "An Ordinance of the City Council of the City of Covina, California, Amending Chapters 9.54 and 9.48 of Title 9 of the City of Covina Municipal Code to Prohibit Unlawful Camping and Storage of Private Property in Public Areas, Making Related Updates to the Code, and Making Finding of Exemption under the California Environmental Quality Act."
CC 13. Miscellaneous Concrete Repair Project – Project No. P2601 – Final Acceptance and Filing Notice of Completion
1. Miscellaneous Concrete Repair Project - Project No. P2601 - NOC(1).pdf
2. Attachment A - Notice of Completion(3).pdf
3. Attachment B - Resolution CC 2025-109(1).pdf
Staff Recommendation:
Accept the work performed by CJ Concrete Construction, Inc.; Authorize the City Clerk to file a Notice of Completion for the Miscellaneous Concrete Repair Project – Project No. P2601; and Approve
Resolution CC 2025-109
appropriating $17,784 from available Measure M Fund – Fund Balance for use towards the completion of the project.
CC 14. Covina Housing Authority Annual Report FY 24-25
1. Housing Authority Annual Report.pdf
2. Attachment A - FY 24-25 Annual Report.pdf
Staff Recommendation:
Receive and file the report.
CC 15. First Amendment to Agreement between the City of Covina and SiteRep Construction Services, Inc. for Tenant Improvements at 401 N. Citrus Avenue
1. Amendment to Agreement between City of Covina and SiteRep Construction Services for TI at 401 N Citrus Ave.pdf
2. Attachment A - Original Agreement with SiteRep.pdf
3. Attachment B - First Amendment to Agreement.pdf
Staff Recommendation:
Authorize the City Manager to execute the First Amendment to the Minor Construction Agreement with SiteRep Construction Services, Inc. and execute all related documents.
CC 16. Confirm and Approve City Council’s Revisions to Various Boards and Commissions Appointments
1. Board and Commission Appointments 10.16.25.pdf
Staff Recommendation:
Approve the City Council’s appointments to various boards and commissions.
CC 17. Authorization to Establish an Account Clerk I/II Position to Enhance Operational Efficiency Within the Water Utility Billing Department
1. Approval to Add a Water Account Clerk Position to Enhance Operational Efficiency within the Water Utility Department.pdf Staff Recommendation:
That the City Council authorize the addition of an Account Clerk I/II classification in the Finance Department for water utility billing customer service functions.
CC 18. Approval of Part-Time Salary Range Adjustments Subject to Minimum Wage and Revised Paid Sick Leave Policy for Part-Time Employees
1. Part-Time Minimum Wage .pdf
2. Attachment A - Part-Time Salary Schedules Effective 01 01 2026.pdf Staff Recommendation:
Approve salary range adjustments for classifications affected by the State mandated minimum wage increases effective January 1, 2026, as per Labor Code Section 1182.12(c)(3)(A).
CC 19. Allocating Unallocated FY 25-26 Community Development Block Grant (CDBG) Funds to the "Residential Rehabilitation Program", “Downtown Neighborhood Business Workforce Augmentation Program”, and “Microenterprise Co-Work Scholarship Program”
1. Allocating Unallocated FY 25-26 CDBG Funds .pdf
2. Attachment A -Resolution CC 2025-113.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-
113
, Authorizing and Increase to the FY 25-26 Community Development Block Grant for the
"Residential Rehabilitation Program"
Project
D96164-25,
“Downtown Neighborhood Business Workforce Augmentation Program” Project 602621-25, and “Microenterprise Co-Work Scholarship Program” Project 602620-24 , and Amending the FY 2025-2026 Community Development Budget to reflect these changes; and Authorize the City Manager or his designee to execute documents related to the FY 2025-2026 CDBG funds.
CC 20. Second Amendment to the Exchange Agreement between Bently Real Estate, LLC and the City of Covina for the Exchange of City Right-of-Way and for the Lease of 401 N. Citrus Avenue
1. Second Amendment to Exchange Agreement.pdf
2. Attachment A - Executed Exchange Agreement with Bently Real Estate.pdf
3. Attachment B - Fully Executed First Amendment.pdf
4. Attachment C - Second Amendment to Exchange Agreement.pdf Staff Recommendation:
Authorize the City Manager to execute a Second Amendment to the Exchange Agreement and make any minor, non-substantive changes to the amendment as needed prior to execution.
PUBLIC HEARINGS
PH 1. Adoption of Urgency Ordinance 25-11
1. 45-Day Moratorium on Short-Term Rentals and Home Experience Sharing.pdf
2. Attachment A - 0827 2024 PC NB2 Staff Report Packet.pdf
3. Attachment B - Urgency Ordinance 25-11.pdf
Staff Recommendation:
Request the City Council adopt
Ordinance 25-11
, an urgency ordinance, establishing a moratorium on “Short-Term Rentals” and “Home Experience Sharing” Uses within the City, for a period of 45 days, expiring December 5, 2025.
NEW BUSINESS
NB 1. Code Cares Pilot Program
1. 2025 0916 CC - Code Cares Pilot Program .pdf
2. Attachment A - Resolution CC 2025-112.pdf
Staff Recommendation:
Adopt
Resolution CC 2025-112
authorizing an overgrown vegetation pilot program managed by the Code Enforcement Division.
NB 2. November 4, 2025, Statewide Special Election Information Presentation
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, November 4, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.