Covina City Council
November 18, 2025

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, November 18, 2025, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Delgado.

INVOCATION
Given by Covina Police Chaplain Ron Butler.

APPROVAL OF AGENDA

PRESENTATIONS
A. Law Enforcement Records and Support Personnel Week
B. Pink Patch Recap

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Minutes 7
Staff Recommendation:

Approve the Minutes of the November 4, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public

Financing Authority/Housing Authority.

CC 2. Payment of Demands 13
Staff Recommendation:

Approve Payment of Demands in the amount of $3,659,225.25 CC 3. City of Covina Investment Report for Month Ended October 31, 2025 21 Staff Recommendation:

Receive and File.

CC 4. Proposed Allocation of $785,076 in Permanent Local Housing Allocation (PLHA) Funds to a Future Homeownership Opportunities Assistance Program 37 Staff Recommendation:

Adopt Resolution CC 2025-116, approving the allocation of funds from participation in the Los Angeles Urban County Permanent Local Housing Allocation Program for FYs 2020-2021, 2021-2022, and 2022-2023, to the Homeownership Opportunities Assistance category; and

1. Direct staff to develop a Homeownership Opportunities Assistance program; and

2. Authorize the City Manager or his designee to execute related documents as necessary.

3. CC 5. Award of Contract to ADCO Roofing & Weatherproofing, Inc. in the Amount of $24,750 for Roof Repairs at the Rancho Simi Booster Pump Station 51 Staff Recommendation:

ADCO Roofing & Waterproofing, Inc. for the Rancho Simi Booster Pump Station Roof Repair Project; and

1. Authorize a project contingency of $5,000 for any unforeseen circumstances.

2. CC 6. Approve the Annual Report and Establish the Date, Time, and Place for the Public Hearing for the Calendar Year 2026 Annual Assessment of the Downtown Covina Business Area Enhancement District (BAED) 77 Staff Recommendation:

Approve the Annual Report of the Downtown Covina Business Area Enhancement District (BAED); and

1. Adopt Resolution CC 2025-119, declaring its intent to levy an annual assessment for the calendar year 2026 in the Downtown Covina Business Area Enhancement District, and establish the public hearing on December 16, 2025 at 7:30 p.m. in the City Council Chambers.

2. CC 7. San Bernardino Road Resurfacing Project – Project No. P2602 & Frontage Median Bioswale Installation Project – Project No. P2606 – Final Acceptance and Filing Notice of Completion
83 Staff Recommendation:

1. Accept the work performed by Gentry Brothers, Inc.;
Authorize the City Clerk to file a Notice of Completion for the San Bernardino Road Resurfacing Project – Project No. P2602 & the Frontage Median Bioswale Installation Project – Project No. P2606;

2.

Authorize the City Engineer to execute Change Order #1 for Additional Construction Management & Inspection Services & Design to CEJ Engineers, Inc. in the amount of $86,400 for a new total contract amount of $226,400 for the San Bernardino Road Resurfacing Project – Project No. P2602; and

3. Approve Resolution CC 2025-118 appropriating $85,473.27 from available Proposition C Fund – Fund Balance and $179,016.53 from available Measure M Fund – Fund Balance for use towards the completion of the San Bernardino Road Resurfacing Project – Project No. P2602.

4. CC 8. Trash Enclosure Project – Covina Police Department – Project No. P2604 – Final Acceptance and Filing Notice of Completion
93 Staff Recommendation:

1. Accept the work performed by FS Contractors, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Trash Enclosure Project – Covina Police Department – Project No. P2604.

2. CC 9. Resolution CC 2025-117 Accepting an Easement for Pedestrian Access Purposes Associated with the Development of Property at 529 Cutter Way 97 Staff Recommendation:

Adopt Resolution CC 2025-117 accepting an easement for pedestrian access purposes associated with the development of property at 529 Cutter Way.

CC 10. Authorization to Terminate Agreement Between City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services Provided at the City-Owned Transitional Housing Facility 109
Staff Recommendation:

Authorize the termination of the Agreement between the City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services to be Provided at the Transitional House for FY 2023-2026, and

1. Authorize the City Manager/Executive Director, or his designee, to issue a Notice of Termination to Catholic Charities of Los Angeles, Inc. (CCLA), for the Agreement of Services to be Provided at the Transitional House for FY 2023-2026, and to execute and take all necessary steps to close out the Agreement and related disbursements.

2. CC 11. Professional Services Agreement with MIG, Inc., for On Call Planning Consulting Services
111
Staff Recommendation:

Approve the Professional Services Agreement with MIG, Inc. for a term of two (2) years in a not-to-exceed amount of $150,000.

CC 12. Consideration of an Amended and Restated Agreement for Legal Services with Richard, Watson and Gershon
127
Staff Recommendation:

That the City Council approve the Amended and Restated Legal Services Agreement with Richards, Watson and Gershon and authorize the City Manager to execute the Agreement.

PUBLIC HEARINGS
PH 1. Introduction of Ordinance 25-15 137
Staff Recommendation:

Waive full reading and introduce first reading Ordinance 25-15, entitled, “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

PH 2. Adoption of Urgency Ordinance 25-16 161
Staff Recommendation:

Request the City Council adopt Ordinance 25-16, entitled “An Urgency Ordinance of the City Council of the City of Covina, California, Extending the Term of Ordinance 25-11 Enacted Pursuant to Government Code Section 65858 Establishing a Moratorium on the Use of Residential Property for Short Term Rental and Home Experience Sharing, Declaring the Urgency Thereof, and Making a Determination of Exemption Under the California Environmental Quality Act”, extending a moratorium on “Short-Term Rentals” and “Home Experience Sharing” Uses within the City, for a period of 10 months and 15 days, expiring October 20, 2026.

NEW BUSINESS
NB 1. Proposed Ordinance Approving the Use of Electronic Filing of Campaign Statements
215
Staff Recommendation:

That the City Council introduce Ordinance 25-14, entitled “An Ordinance of the City Council of the City of Covina, California, Allowing an Option for Electronic Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements”.

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 2, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT

AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING

AUTHORITY JOINT MEETING

MINUTES
November 4, 2025, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember John C. King
Mayor Pro Tem/Vice-Chair Hector Delgado
Mayor/Chair Victor Linares
Councilmembers Absent: Councilmember Walter Allen, III
Staff Present: City Clerk Drew Aleman (Elected Member)
City Manager Chris Marcarello
City Attorney Kevin Ennis
Assistant City Manager Angel Carrillo
Community Development Director/Deputy City Manager Brian Lee Public Works Director Rafael M. Fajardo
Finance Director Theresa Franke
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) Parks & Recreation/Library Services Director Lisa Evans Police Chief Ric Walczak
_____________________________________________________________________

2 JOINT MEETING—CLOSED SESSION 6:30 PM

CALL TO ORDER
Mayor Linares called the Council/Agency/Authority meeting to order at 6:30 p.m. with Councilmember King, Mayor Pro Tem Delgado, and Mayor Linares present.

PUBLIC COMMENTS - CLOSED SESSION
There were no public comments.

CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to closed session for the following:

A. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY

NEGOTIATORS
Property: 1104 McGill St., Covina, CA
Agency Negotiator: Chris Marcarello, City Manager/Executive Director Brian Lee, Deputy City Manager/Community
Development Director
Negotiating Parties: Unidentified at this time
Under Negotiation: Price and Terms of Payment
B. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY

NEGOTIATORS
Property: 176 E. Badillo St., Covina, CA (APN: 8445-010-812) Agency Negotiator: Chris Marcarello, City Manager
Brian Lee, Deputy City Manager/Community
Development Director
Negotiating Parties: Frontier California, Inc., Owner
Under Negotiation: Price and Terms of Payment
C. Government Code § 54957 - PUBLIC EMPLOYMENT
Title: City Attorney
RECESS
Mayor Linares recessed the Council to Closed Session at 6:31 p.m.

JOINT MEETING—OPEN SESSION 7:30 PM

RECONVENE AND CALL TO ORDER
Mayor Linares called the Council/Agency/Authority meeting to order at 7:35 p.m. with all Councilmembers present except Councilmember Allen.

ROLL CALL

3 PLEDGE OF ALLEGIANCE
Led by Councilmember King.

INVOCATION
Given by Covina Police Chaplain Steve Martinez.

APPROVAL OF AGENDA
Motion made by: Mayor Pro Tem Delgado
Seconded by: Councilmember King
Approve the agenda as presented.

Approved (4 to 0); Allen Absent

CLOSED SESSION REPORT
City Attorney Ennis announced that for Closed Session items A and B, direction was given to staff and no reportable action was taken. City Manager Marcarello announced that for Closed Session item C, direction was given to staff and no reportable action was taken.

PUBLIC COMMENTS
Big Amy expressed opposition to Consent Calendar items CC 5 and CC 6, regarding the installation of speed humps, and recommended alternative deterrents to speeding; and opposition to item CC 7, authorizing the sale of City owned surplus property, suggesting alternative uses for surplus property.
42 U.S.C. § 1983 read portions of case 2:23-cv-02427-DTB into the record and related frustrations.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember King expressed his excitement for the holiday season and gave congratulations to Councilmember Allen and his new wife Terri and their recent marriage.

Mayor Pro Tem Delgado gave a shout out and thank you to the neighbors in District 1 for their effort with decorating for Halloween.

Mayor Linares thanked the Parks and Recreation Department for their work in coordinating this year's Boo Bash Halloween event in Covina Park. He also reminded the community of the Tree Lighting Ceremony, taking place at Heritage Plaza on Friday, November 21, 2025, at 6:00 p.m., and the 71st Annual Covina Christmas Parade, taking place Saturday, December 6, 2025, beginning at 6:30 p.m.

Councilmember Cortez had no comments.

CITY MANAGER COMMENTS
City Manager Marcarello had no comments.

4 CONSENT CALENDAR
CC 1. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the October 7, 2025, 2:30 p.m. Special Closed Session Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Allen Absent
CC 2. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the October 7, 2025, 4:00 p.m. Special Closed Session Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Allen Absent
CC 3. Minutes
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve the Minutes of the October 21, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

Approved (4 to 0); Allen Absent
CC 4. Payment of Demands
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
Approve Payment of Demands in the amount of $6,359,799.50.

Approved (4 to 0); Allen Absent
CC 5. Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road – Final Acceptance and Filing Notice of Completion Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Accept the work performed by FS Contractors, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Speed Hump Installation Project – North Larkin Drive between Badillo Street and San Bernardino Road.

Approved (4 to 0); Allen Absent

5 CC 6. Speed Hump Installation Project – Armel Drive between Rowland Avenue and Workman Avenue – Final Acceptance and Filing Notice of Completion Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Accept the work performed by FS Contractors, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Speed Hump Installation Project – Armel Drive between Rowland Avenue and Workman Avenue.

Approved (4 to 0); Allen Absent
CC 7. Declaring Real Property Owned by the City as Exempt Surplus Property that is no Longer Necessary for the City’s Use; Authorization to Proceed with the Sale of the Property, and Finding that this Action Exempt from the Provisions of CEQA
Motion made by: Councilmember King
Seconded by: Councilmember Cortez
That the City Council:

1. Adopt Resolution CC 2025-114, declaring City-owned real property at the southwest corner of Grand Avenue and Hurst Avenue (APN #8429-004- 900) as surplus and finding that it is exempt from the Surplus Land Act;

2. Authorize the City Attorney to make minor revisions, if necessary, to the Resolution prior to submittal to the California Department of Housing and Community Development;

3. Find that this action is exempt from the provisions of CEQA; and

4. Authorize the City Manager, or designee to initiate an appraisal and advertisement of the real property for sale.

Approved (4 to 0); Allen Absent

NEW BUSINESS
NB 1. Introduction of Ordinance 25-13, Amending Title 14, Building and Construction, of the Covina Municipal Code
The agenda report and PowerPoint presentation were provided by Deputy Director and City Building Official Robert Fisher.

In response to an inquiry from Councilmember King, Deputy Director and City Building Official Fisher informed that houses with existing gas connections can continue to use gas appliances and that there are no plans to update the Codes for the next update cycle.

Motion made by: Councilmember King
Seconded by: Councilmember Cortez

1. Waive full reading, read by title only, and introduce Ordinance 25-13 entitled “An Ordinance of the City Council of the City of Covina adopting by reference codes comprising the 2025 Edition of the California Building

6 Standards Code (California Code Of Regulations, Title 24, Parts 1 - 12), including the 2025 Editions of the California Administrative Code, California Building Code Volumes 1 and 2 including Appendices A B, D, F, I, J, N, O and P, California Residential Code including Appendices AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ, California Green Building Standards Code, California Mechanical Code, California Plumbing Code, California Electrical Code, California Fire Code, California Existing Building Code, California Energy Code, California Historical Building Code, California Referenced Standards Code, and the California Wildland-Urban Interface Code, together with certain additions, insertions, deletions and changes, amending Title 14 of the Covina Municipal Code, and approving a CEQA exemption determination”; and

2. Schedule a public hearing for December 2, 2025, to receive public input on the proposed adoption by reference of the aforementioned Codes.

Approved (4 to 0); Allen Absent
NB 2. Wingate Park Regional EWMP Project Presentation
The agenda report and PowerPoint presentation were provided by Public Works Manager Michael Flores.

Question and discussion topics included the future flow of the creek located in Wingate Park, the allocation of treated acre feet for all cities in route of the basin, the City's progress in meeting State requirements for acre feet of water treated, thanking staff for their work, the utilization of Measure W tax revenues, other projects that are being completed and not yet counted toward total acre feet of water treated, and the potential inclusion of a project labor agreement.

ADJOURNMENT
At 8:11 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, November 18, 2025, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723. ________________________________
Fabian Velez, Chief Deputy City Clerk
____________________________
Victor Linares, Mayor/Chair

CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: November 18, 2025
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $3,659,225.25 EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants October 17, 2025 – October 30, 2025 CITY checks/EFTs $ 2,404,685.50
CITY payroll $ 1,239,312.03
CITY voids $ (31,383.75)
Worker’s Comp $ 46,611.47
$ 3,659,225.25
SACRA checks/EFTs $ 0.00
SACRA payroll $ 0.00
$ 0.00
TOTAL checks/EFTs $ 3,659,225.25
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 25/26 budget.

Respectfully submitted,

CITY OF COVINA
Check Register
Oct 17, 2025 - Oct 30, 2025
Check # Check Date Vendor Name Amount
6056 09/30/2025 1364 HOME DEPOT CREDIT SERVICES 6,028.28 6057 10/23/2025 4003 MidAmerica 2,153.26
6058 09/30/2025 5438 BMO 25,906.36
6059 10/23/2025 3280 INTERNAL REVENUE SERVICE 732.73
6060 10/23/2025 477 STATE OF CA 434.00
21029 10/23/2025 788 COVINA, CITY OF 54,176.77 *
21030 10/23/2025 789 COVINA-FSA, CITY OF 1,562.74
21031 10/23/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 30,517.78 21032 10/23/2025 487 CalPERS 100,746.83
subtotal EFT/wires/direct deposits 222,258.75
Internal transfers - workers comp allocation - no net cash effect (54,176.77) * subtotal EFT/wires/direct deposits less Internal Transfers $168,081.98 128724 10/22/2025 82 AIR-BREE HEATING 224.00
128725 10/22/2025 84 AIRGAS-WEST 776.56
128726 10/22/2025 219 AT&T 67.63
128727 10/22/2025 254 AZUSA LIGHT & WATER 6,491.78
128728 10/22/2025 333 BERLITZ LANGUAGES, INC. 120.00
128729 10/22/2025 430 BUILDING ELECTRONIC CONTROLS 213.75 128730 10/22/2025 649 CINTAS CORP #693 440.28
128731 10/22/2025 766 COVINA DISPOSAL CO 153.86
128732 10/22/2025 849 DAPEER ROSENBLIT & LITVAK LLP 560.00 128733 10/22/2025 875 DELL MARKETING L.P. 9,920.93
128734 10/22/2025 894 DF POLYGRAPH 600.00
128735 10/22/2025 970 EDISON CO 4,423.45
128736 10/22/2025 1156 THE GAS COMPANY 621.50
128737 10/22/2025 1204 GOLDEN STATE WATER COMPANY 146.36 128738 10/22/2025 1235 GRAINGER 4,325.67
128739 10/22/2025 1255 GRISWOLD INDUSTRIES 4,294.77
128740 10/22/2025 1352 HINDERLITER DELLAMAS & ASSOC 300.00 128741 10/22/2025 1361 HOLLIDAY ROCK CO INC 1,317.79
128742 10/22/2025 1387 HUNTER, JOHN L. 25,226.25
128743 10/22/2025 1505 JOHNNY'S POOL SERVICE 669.89
128744 10/22/2025 1561 KEYSTONE UNIFORM DEPOT 350.12
128745 10/22/2025 1646 LANGUAGE LINE SERVICES INC 60.16 128746 10/22/2025 1754 LOWE'S COMPANIES INC 1,301.28
128747 10/22/2025 1792 MANNING & KASS 1,183.35
128748 10/22/2025 1825 MASONIC HOMES OF CALIFORNIA 150.00 128749 10/22/2025 1933 MISSION LINEN SUPPLY 22.77
128750 10/22/2025 1991 MOTOROLA 1,564.47
128751 10/22/2025 2027 NAPA AUTO PARTS 202.84
128752 10/22/2025 2091 O REILLY AUTO PARTS 282.44
128753 10/22/2025 2270 PLUMBING WHOLESALE OUTLET 167.43 128754 10/22/2025 2329 PUENTE READY MIX INC 951.52
128755 10/22/2025 2345 QUILL 289.29
128756 10/22/2025 2415 REPUBLIC MASTER CHEFS 541.30
128757 10/22/2025 2444 RIO HONDO COLLEGE 350.00
128758 10/22/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 65.41 128759 10/22/2025 2800 T MOBILE USA 115.00
128760 10/22/2025 2804 TAG AMS INC 440.00
128761 10/22/2025 2852 THREE VALLEY MUN WATER DISTR 9,386.10 128762 10/22/2025 2855 CHARTER COMMUNICATIONS 848.68
Attachment A Page 1 of 5

CITY OF COVINA
Check Register
Oct 17, 2025 - Oct 30, 2025
Check # Check Date Vendor Name Amount
128763 10/22/2025 2929 ULINE 180.60
128764 10/22/2025 2954 URBAN GRAFFITI ENTERPRISES INC 19,400.00 128765 10/22/2025 3001 VERIZON WIRELESS 8,427.14
128766 10/22/2025 3004 VICTORY EXTERMINATING INC 75.00
128767 10/22/2025 3052 WATERLINE TECHNOLOGIES INC 2,095.36 128768 10/22/2025 3070 WEST COAST ARBORISTS INC 12,308.20 128769 10/22/2025 3082 WESTERN WATER WORKS SUPPLY 1,381.59 128770 10/22/2025 3152 YWCA 2,022.77
128771 10/22/2025 3163 GENTRY BROTHERS INC 325,454.80
128772 10/22/2025 3729 SUNBELT RENTALS INC 1,792.89
128773 10/22/2025 3796 RICHARDS, WATSON & GERSHON 19,366.00 128774 10/22/2025 3940 TYLER BUSINESS FORMS 663.43
128775 10/22/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 298.31 128776 10/22/2025 3988 LANDSCAPE WAREHOUSE III 215.49
128777 10/22/2025 4123 RUDY CARDENAS 175.00
128778 10/22/2025 4279 BOSS JANITORIAL SERVICES 11,086.63 128779 10/22/2025 4349 Intelli-Tech 11,408.80
128780 10/22/2025 4389 EMPLOY AMERICA 2,661.00
128781 10/22/2025 4421 TLG BUSINESS SOLUTIONS 30.94
128782 10/22/2025 4455 FRONTIER 1,843.59
128783 10/22/2025 4582 USABLUEBOOK 800.65
128784 10/22/2025 4676 Hill Brothers Chemical Company 7,052.09 128785 10/22/2025 4693 DuraTech USA, Inc. 1,096.77
128786 10/22/2025 4694 Leslie's Poolmart Inc 1,457.45
128787 10/22/2025 4704 S & J Supply Company, Inc. 596.70 128788 10/22/2025 4764 UniFirst Corporation 589.87
128789 10/22/2025 4766 HASA, INC. 8,426.44
128790 10/22/2025 4784 Apollo Wood Recovery, Inc. 3,656.88 128791 10/22/2025 4805 Fuel Equipment Services, Inc. 260.40 128792 10/22/2025 4817 Weck Analytical Environmental Services, Inc. 406.00 128793 10/22/2025 4824 Occu-Med, Ltd. 2,890.00
128794 10/22/2025 4833 Michael R. Hillmann 2,240.00
128795 10/22/2025 4854 CEJ Engineers, Inc. 17,456.00
128796 10/22/2025 4893 DXP ENTERPRISES, INC 27,959.59
128797 10/22/2025 5019 GM Sager Construction Co., Inc. 3,510.00 128798 10/22/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 88,202.39 128799 10/22/2025 5111 Foothill Communications, Inc. 1,965.00 128800 10/22/2025 5135 HYDRAULIC CRANES LLC 1,304.80
128801 10/22/2025 5138 Ricoh USA, Inc. 396.42
128802 10/22/2025 5138 Ricoh USA, Inc. 300.31
128803 10/22/2025 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 1,865.00 128804 10/22/2025 5269 CONTROL AIR ENTERPRISES LLC. 2,451.08 128805 10/22/2025 5291 AMAZON CAPITAL SERVICES, INC 424.86 128806 10/22/2025 5341 U.S. LEGAL SUPPORT INC 1,601.25
128807 10/22/2025 5350 TESS ELECTRIC INC 827.63
128808 10/22/2025 5404 SAN FERNANDO VALLEY ALARM CO. 232.00 128809 10/22/2025 5508 ROADLINE PRODUCTS INC USA 36,246.76 128810 10/22/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 1,875.00 128811 10/22/2025 5660 HALO CONFIDENTIAL INVESTIGATIONS LLC 1,820.00 128812 10/22/2025 5706 RAPID FIRE SAFETY & SECURITY LLC 100.00 128813 10/22/2025 5711 SPECIALIZED ELEVATOR SERVICES, LLC 13,500.00 Attachment A Page 2 of 5

CITY OF COVINA
Check Register
Oct 17, 2025 - Oct 30, 2025
Check # Check Date Vendor Name Amount
128814 10/22/2025 5734 H&S JOHNSTON ENTERPRISES INC. 22,019.55 128815 10/22/2025 5737 ZOHO CORPORATION 4,636.00
128816 10/22/2025 5739 CINDYS JUMPERS, LLC 897.74
128817 10/22/2025 5743 GARDA CL WEST, INC. LOCKBOX 233209 4.05 128818 10/22/2025 99999 ALANA MANTILLA 139.76
128819 10/22/2025 99999 DANIELLA ANDRADE 1,095.55
128820 10/22/2025 99999 DESIREE JIMENEZ 100.39
128821 10/22/2025 99999 GAYE BANDY 62.39
128822 10/22/2025 99999 HUA CHENG 45.00
128823 10/22/2025 99999 JOANNA ESPINOSA 6,084.00
128824 10/22/2025 99999 MAJED OWAINAT 16,916.00
128825 10/23/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,475.91 128826 10/23/2025 69 AFSCME District Council 36 825.00
128827 10/23/2025 775 COVINA POLICE ASSOCIATION 3,050.00 128828 10/23/2025 878 DELTA DENTAL OF CALIFORNIA 9,639.58 128829 10/23/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 128830 10/23/2025 3846 CLEA 1,136.00
128831 10/23/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 5,163.23 128832 10/23/2025 4710 Fidelity Security Life Insurance Company 1,043.85 128833 10/29/2025 32 ACE-1 AUTO SERVICE 240.00
128834 10/29/2025 113 ALL CITY MANAGEMENT SVC 15,426.66 128835 10/29/2025 219 AT&T 571.83
128836 10/29/2025 437 BURRO CANYON ENT INC 240.00
128837 10/29/2025 649 CINTAS CORP #693 440.28
128838 10/29/2025 664 CIVILTEC ENGINEERING INC. 2,182.50 128839 10/29/2025 783 CITY OF COVINA WATER 233.32
128840 10/29/2025 849 DAPEER ROSENBLIT & LITVAK LLP 2,458.99 128841 10/29/2025 878 DELTA DENTAL OF CALIFORNIA 252.87 128842 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 9,585.00 128843 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 691.00 128844 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 8,767.50 128845 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 487.00 128846 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 6,965.00 128847 10/29/2025 962 SUPERIOR COURT OF CALIFORNIA, CNTY OF LOS ANGELES 69.00 128848 10/29/2025 970 EDISON CO 6,197.86
128849 10/29/2025 1055 FEDEX 68.58
128850 10/29/2025 1156 THE GAS COMPANY 24.47
128851 10/29/2025 1235 GRAINGER 1,064.91
128852 10/29/2025 1241 GRAND PRINTING 644.00
128853 10/29/2025 1275 HAAKER EQUIPMENT CO 219.27
128854 10/29/2025 1401 INTERNATIONAL CODE COUNCIL INC 66.30 128855 10/29/2025 1505 JOHNNY'S POOL SERVICE 154.69
128856 10/29/2025 1531 JW LOCK CO INC 662.81
128857 10/29/2025 1612 LA CNTY DEPT OF PUBLIC WORKS 5,886.13 128858 10/29/2025 1619 LA CNTY SHERIFF'S DEPT 667.74
128859 10/29/2025 1620 LA CNTY TAX COLLECTOR 1,140.02
128860 10/29/2025 1663 LAW ENFORCEMENT MEDICAL 2,575.00 128861 10/29/2025 1707 LIEBERT CASSIDY WHITMORE 295.00
128862 10/29/2025 1792 MANNING & KASS 315.63
128863 10/29/2025 2027 NAPA AUTO PARTS 617.43
128864 10/29/2025 2091 O REILLY AUTO PARTS 185.03
Attachment A Page 3 of 5

CITY OF COVINA
Check Register
Oct 17, 2025 - Oct 30, 2025
Check # Check Date Vendor Name Amount
128865 10/29/2025 2238 PEST OPTIONS INC 2,150.00
128866 10/29/2025 2270 PLUMBING WHOLESALE OUTLET 335.06 128867 10/29/2025 2309 PROFESSIONAL ACCOUNT MANAGEMENT LLC 11,800.42 128868 10/29/2025 2309 PROFESSIONAL ACCOUNT MANAGEMENT LLC 9,589.02 128869 10/29/2025 2309 PROFESSIONAL ACCOUNT MANAGEMENT LLC 4,383.77 128870 10/29/2025 2415 REPUBLIC MASTER CHEFS 485.88
128871 10/29/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 907.30 128872 10/29/2025 2855 CHARTER COMMUNICATIONS 357.13
128873 10/29/2025 3082 WESTERN WATER WORKS SUPPLY 55.26 128874 10/29/2025 3108 Wills Automotive 58.00
128875 10/29/2025 3185 TOSHIBA FINANCIAL SERVICES 1,533.37 128876 10/29/2025 3614 PAPER RECYCLING AND SHREDDING SPECIALISTS INC 800.00 128877 10/29/2025 3729 SUNBELT RENTALS INC 714.00
128878 10/29/2025 3749 JCL TRAFFIC SERVICES 387.50
128879 10/29/2025 3771 BLACK & WHITE EMERGENCY VEHICLES 429.43 128880 10/29/2025 3796 RICHARDS, WATSON & GERSHON 102,841.17 128881 10/29/2025 3823 JEEPERS CREEPERS EXTERMINATING 230.00 128882 10/29/2025 3988 LANDSCAPE WAREHOUSE III 997.49
128883 10/29/2025 3988 LANDSCAPE WAREHOUSE III 261.47
128884 10/29/2025 4065 VERIZON BUSINESS SERVICES 852.13 128885 10/29/2025 4065 VERIZON WIRELESS 709.72
128886 10/29/2025 4209 ADLERHORST INTERNATIONAL 1,075.75 128887 10/29/2025 4332 ERIC ARROYO 1,000.00
128888 10/29/2025 4374 ADMINSURE, INC 7,526.21
128889 10/29/2025 4448 FS CONTRACTORS, INC. 43,605.00
128890 10/29/2025 4455 FRONTIER 383.56
128891 10/29/2025 4571 POWER SECURITY GROUP INC 7,380.00 128892 10/29/2025 4571 POWER SECURITY GROUP INC 12,547.25 128893 10/29/2025 4764 UniFirst Corporation 1,014.88
128894 10/29/2025 4817 Weck Analytical Environmental Services, Inc. 245.00 128895 10/29/2025 4835 ABBA TERMITE & PEST CONTROL, INC 125.00 128896 10/29/2025 4867 CALLAND ENGINEERING, INC. 12,700.00 128897 10/29/2025 4934 Peter Joseph Bucknam 16,993.21
128898 10/29/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 39,720.00 128899 10/29/2025 5117 Steam It All LLC 620.00
128900 10/29/2025 5137 MasterCorp Commercial Services LLC 4,748.20 128901 10/29/2025 5169 Occupational Health Centers of California 351.00 128902 10/29/2025 5228 ODP BUSINESS SOLUTIONS, LLC 182.81 128903 10/29/2025 5269 CONTROL AIR ENTERPRISES LLC. 262.00 128904 10/29/2025 5280 ALDERMAN & HILGERS LLP 13,255.65 128905 10/29/2025 5291 AMAZON CAPITAL SERVICES, INC 61.57 128906 10/29/2025 5293 CLIPA, LLC 95,938.00
128907 10/29/2025 5341 U.S. LEGAL SUPPORT INC 1,162.65
128908 10/29/2025 5354 MALLORY SAFETY & SUPPLY LLC 691.39 128909 10/29/2025 5420 GMT 125.00
128910 10/29/2025 5517 BATTERY CONNECTION INC. 10.00
128911 10/29/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 9,273.11 128912 10/29/2025 5553 SOUTHERN TIRE MART LLC 623.28
128913 10/29/2025 5568 PERERA CONSTRUCTION & DESIGN, INC. 840,000.23 128914 10/29/2025 5585 CALIFORNIA MUNICIPAL STATISTICS, INC 600.00 128915 10/29/2025 5615 VECTOR RESOURCES, INC. 70,319.42 Attachment A Page 4 of 5

CITY OF COVINA
Check Register
Oct 17, 2025 - Oct 30, 2025
Check # Check Date Vendor Name Amount
128916 10/29/2025 5629 MINUTEMAN PRESS COVINA 648.75
128917 10/29/2025 5671 CLIENTFIRST CONSULTING GROUP 1,631.25 128918 10/29/2025 5718 CJ CONCRETE CONSTRUCTION, INC. 17,347.86 128919 10/29/2025 5744 ONE STOP BODY SHOP & COLLISION LLC 3,906.74 128920 10/29/2025 5745 MICHAEL A. ABELING 3,850.00
128921 10/29/2025 99999 ALANA MANTILLA 20.83
128922 10/29/2025 99999 CHAIT AND COMPANY 1,200.00
128923 10/29/2025 99999 DANIELLA ANDRADE 832.56
128924 10/29/2025 99999 DAVID LOPEZ 79.84
128925 10/29/2025 99999 ENRIQUE FLORES 4,200.00
128926 10/29/2025 99999 ERIK BELL 103.97
128927 10/29/2025 99999 ESTEBAN ORTEGA 158.52
128928 10/29/2025 99999 JERRY TU 34.26
128929 10/29/2025 99999 JONTAE PHAM 1,083.01
128930 10/29/2025 99999 KELBY J HENDRICKSON 52.45
128931 10/29/2025 99999 MICHELE HARDING 30.95
128932 10/29/2025 99999 RHONDA GNECCO 77.66
128933 10/29/2025 99999 WALTER ALLEN 443.43
128934 10/29/2025 99999 YUHAO ZHANG 46.29
subtotal checks 2,236,603.52
6055 09/30/2026 5438 BMO (25,906.36)
120721 03/27/2024 99999 GONZALO URENA $ (22.25)
125204 02/20/2025 1825 MASONIC HOMES OF CALIFORNIA $ (150.00) 125356 02/26/2025 99999 HUA CHENG $ (45.00)
125654 03/27/2025 1364 HOME DEPOT CREDIT SERVICES $ (211.94) 126765 06/12/2025 5137 MasterCorp Commercial Services LLC $ (4,748.20) 128551 10/08/2025 1317 HdL Coren & Cone $ (300.00)
subtotal voids (31,383.75)
payroll (10/23/25) $ 1,239,312.03
payroll (//) $ -
workers' compensation $ 46,611.47
TOTAL checks/EFTs $3,659,225.25
Attachment A Page 5 of 5

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: November 18, 2025
Title: City of Covina Investment Report for Month Ended October 31, 2025 Presented by: Theresa Franke, Director of Finance
Charles Russom, Sr. Management Analyst
Recommendation: Receive and File.

EXECUTIVE SUMMARY:

Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, a monthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.

DISCUSSION:

The attached report for the City and Successor Agency reflects the portfolio balances for the month ended October 31, 2025. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There is sufficient investment liquidity to meet the required reserve limits of the City’s operations.

FISCAL IMPACT:

None to receive and file.

Respectfully submitted,

CASH PER BANK AND INVESTMENT BALANCE 9/30/2025 $93,728,232.00 RECEIPTS 10/1/25-10/31/25 18,124,123.92

DISBURSEMENTS 10/1/25-10/31/25 (20,576,667.66)
CASH PER BANK AND INVESTMENT BALANCE 10/31/2025 $91,275,688.26

ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE - BOOK VALUE INVESTMENT PORTFOLIO Attachment A-2 $54,804,873.23
LOCAL AGENCY INVESTMENT FUND Attachment A-4 28,170,108.97 TOTAL PUBLIC INVESTMENTS 82,974,982.20
CHECKING / PETTY / USBANK CASH BALANCES / MONEY MARKET 8,300,706.06 CASH PER BANK AND INVESTMENT BALANCE 10/31/2025 91,275,688.26 CASH HELD BY TRUSTEES 3,203,586.84
TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 10/31/2025 $94,479,275.10

CITY OF COVINA INVESTMENT REPORT
FOR THE MONTH ENDED OCTOBER 31, 2025
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the required reserve limits of the City's operations.

BOOK ACQUISITION MATURITY MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
City of Covina:

Drawer & Petty Cash N/A $10,280.12 N/A N/A $10,280.12
General - Checking Account BMO 3,491,024.17 N/A Demand 3,491,024.17 Public Agency Saving - Parking Fines BMO 104,847.46 N/A Demand 104,847.46 Utility Billing Account BMO 30,065.80 N/A Demand 30,065.80 Workers' Compensation - Checking Account BMO 128,628.31 N/A Demand 128,628.31 Payroll - Checking Account BMO 288,964.75 N/A Demand 288,964.75 Money Market BMO 3,940,061.03 N/A Demand 3,940,061.03
AFLAC Flexible Spending Account BMO 19,631.65 N/A Demand 19,631.65 USBank Cash Per GL Various 287,202.77 Various Various 287,202.77 USBank Investment Portfolio Various 54,804,873.23 Various Various 55,002,332.09 Local Agency Investment Fund State of California 28,170,108.97 N/A Demand 28,170,108.97 Subtotal (A) $91,275,688.26 $91,473,147.12
Cash Held With 3rd Party Administrator:

TRIP 2017A Covina Wilmington Trust $825.81 N/A Demand $825.81 LA County Loan Agreement U.S. Bank 1,500,019.61 N/A Demand 1,500,019.61 Other Post-Employment Benefits Charles Schwab 1,697,851.99 N/A Demand 1,697,851.99 2021 Taxable Pension Obligation Bonds U.S. Bank 4,886.84 N/A Demand 4,886.84 2019 Wastewater Refunding Bonds U.S. Bank 2.59 N/A Demand 2.59 Subtotal (B) $3,203,586.84 $3,203,586.84
TOTAL (A+B) $94,479,275.10 $94,676,733.96

CITY OF COVINA

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED OCTOBER 31, 2025
The purpose of this schedule is to show the total cash and investments held by the City of Covina by account.

Exhibit A-2

CITY OF COVINA
US Bank and Stifel
Investment Portfolio as of
October 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
US Government Issues:

Tennessee Valley AuthPWR Bond 1995 SER E 06/30/22 100.0000 1,000,000 $ 1,012,360.33 6.7500 880591CJ9 11/1/2025 US Bank (from Stifel)
FEDL Home Loan Bank Bond 02/02/22 99.8570 1,000,000 1,005,184.93 2.6250 3130A6ZQ3 12/12/2025 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 06/10/25 100.8070 1,000,000 1,009,342.56 4.1064 3133EPZY4 7/30/2026 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 04/07/22 99.3080 1,000,000 1,003,611.45 3.0000 3130A2VE3 9/11/2026 US Bank
(from Stifel)
FEDL Agric MTG CorpMedium Term Note 06/30/22 97.2730 1,000,000 915,357.70 0.9700 31422XGQ9 10/26/2026 US Bank (from Stifel)
FEDL Home Loan Bank Bond 11/04/24 100.0020 1,000,000 1,000,000.00 4.3300 3133ERZM6 11/5/2026 US Bank
(from Stifel)
FEDL Farm Credit Bank Bond 02/02/22 97.5100 1,000,000 996,151.59 1.5000 3133ENKV1 1/13/2027 US Bank
(from Stifel)
Federal Farm Credit Bank Bond 04/07/22 99.2490 1,000,000 1,007,278.29 3.1500 3133EJDV8 3/22/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/26/24 99.9530 1,000,000 1,000,000.00 4.5479 3133ERZS3 11/12/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/19/24 99.9950 1,000,000 1,000,000.00 4.6248 3130B3RN5 11/19/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12/10/24 99.9940 1,000,000 1,000,000.00 4.5000 3130B42Y6 12/23/2027 US Bank
(from Stifel)
FEDL Agric MTG Corp -
Medium Term Note 01/16/25 99.9320 1,000,000 1,000,000.00 4.6300 3134HAW66 12/30/2027 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 02/18/25 100.0930 1,000,000 1,000,000.00 4.6000 3130B4YQ8 2/25/2028 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 12/23/24 100.3850 1,000,000 1,001,962.88 4.6840 3130B0EE5 3/6/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPool #WN2479 12/04/23 101.0250 1,000,000 993,437.50 4.9400 3132XGXH4 5/1/2028 US Bank (from Stifel)
FEDL NATL MTG ASSNPool#BSB8718 Balloon 03/05/24 100.0820 1,000,000 986,562.50 4.3800 3140LKVL4 6/1/2028 US Bank (from Stifel)
FEDL Home Loan Bks 08/26/25 99.8050 1,000,000 1,000,000.00 4.2000 3130B7LS1 8/18/2028 US Bank FEDL Home Loan Bank Bond 11/04/24 100.0060 1,000,000 1,000,000.00 4.6700 3133ERZT1 11/7/2028 US Bank
(from Stifel) FEDL Home Loan MTG CorpPool#WN2534 02/16/24 101.1800 1,000,000 997,187.50 4.9000 3132XGY83 12/1/2028 US Bank
(from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2537 04/16/24 101.1800 1,000,000 989,687.50 4.9000 3132XGZB5 12/1/2028 US Bank (from Stifel)
FEDL Home Loan MTG CorpPOOL#WN2559 04/10/24 100.5600 1,000,000 979,062.50 4.6000 3132XGZZ2 1/1/2029 US Bank (from Stifel)
FEDL NATL MTG ASSN Note 10/25/24 100.1770 1,000,000 1,000,000.00 4.4000 3135GAXR7 8/3/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/04/24 99.7600 980,000 980,000.00 4.2000 3130B2GZ2 8/13/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 09/09/24 99.6290 2,000,000 2,000,000.00 4.0000 3130B2NS0 9/4/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 10/25/24 99.3520 1,000,000 990,500.00 4.0000 3130B32X0 10/2/2029 US Bank
(from Stifel)
FEDL Home Loan Bank Bond 11/05/24 100.4250 1,000,000 1,000,000.00 4.5000 3130B3M67 11/13/2029 US Bank
(from Stifel)
U S Treasury Note 08/18/25 100.7700 1,000,000 1,002,336.00 3.8750 91282CMZ1 4/30/2030 US Bank FEDL Home Loan Bank Bond 06/16/25 100.6530 1,000,000 1,000,000.00 4.1251 3130B6SF4 6/14/2030 US Bank
(from Stifel)
Federal Farm Credit Bks 10/20/25 89.1430 1,000,000 896,850.00 1.2300 3133EL2C7 7/29/2030 US Bank Federal Farm Credit Bank Bond 08/05/25 99.6870 1,000,000 998,000.00 4.2500 3136GALS6 8/6/2030 US Bank Federal Home Loan Bks 10/23/25 99.5140 1,000,000 1,000,000.00 3.6500 3130B8CC4 10/21/2030 US Bank Total US Government Issues: 31,980,000 $ 31,764,873.23

Exhibit A-2

CITY OF COVINA
US Bank and Stifel
Investment Portfolio as of
October 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Corporate Issues:

First Natl Bank of AmerEast Lansing MI CE 05/16/22 99.9280 245,000 $ 245,000.00 3.0000 32110YXE0 11/28/2025 US Bank (from Stifel)
Advantage FEDL CR UNRochester NY SHS CTF 08/24/23 100.2280 245,000 245,000.00 5.3000 00790JAD4 12/31/2025 US Bank (from Stifel)
Southwest Heritage CUOdessa TX SHS CTF 06/26/23 100.2050 245,000 245,000.00 5.1000 84503PAF7 1/7/2026 US Bank (from Stifel)
Jovia FINL FEDL CR UN -
Westbury NY CD 07/02/24 100.2460 245,000 245,000.00 5.0000 48115LAL8 1/20/2026 US Bank
(from Stifel)
Marine FEDL CR UNJacksonvill NC SHS CTF 08/27/24 100.1490 245,000 245,000.00 4.3500 56824JBB9 2/27/2026 US Bank (from Stifel)
Truliant FEDL CR UNWinston Salem NC SHS CTF 03/09/23 100.4940 245,000 245,000.00 5.1500 89789AAH0 3/23/2026 US Bank (from Stifel)
United Fidelity Bank FSBEvansville IN CD 09/16/24 100.2180 245,000 245,000.00 4.3500 910286HZ9 3/27/2026 US Bank (from Stifel)
First Bank of The LakeOsage Beach MO CD 10/31/24 100.1230 245,000 245,000.00 4.0000 31925YBU5 4/30/2026 US Bank (from Stifel)
Ally Bank -
Midvale UT CD 04/27/22 99.5250 245,000 245,000.00 2.8500 02007GQQ9 5/5/2026 US Bank
(from Stifel)
Global FED CR UN -
Anchorage AK SHS CTF 05/14/24 100.7510 245,000 245,000.00 5.0500 37892MAP9 5/29/2026 US Bank
(from Stifel)
Inspire FEDL CR UNBristol PA SHS CTF 06/29/23 100.8350 245,000 245,000.00 5.0000 457731AQ0 6/30/2026 US Bank (from Stifel)
GESA CR UNRichland WA CD 07/19/23 101.1460 245,000 245,000.00 5.2500 37424PAH7 7/31/2026 US Bank (from Stifel)
Pima FEDL CR UNTucson AZ SHS CTF 08/02/23 101.2490 245,000 245,000.00 5.3000 722000AC0 8/17/2026 US Bank (from Stifel)
Signature Federal Cred U 08/16/23 101.3010 245,000 245,000.00 5.3000 82671DAG2 8/28/2026 US Bank
(from Stifel)
KodabankDrayton ND CD 03/09/23 101.1540 245,000 245,000.00 5.0000 50007DAC3 9/22/2026 US Bank (from Stifel)
First NATL BankDamariscotta ME CD 03/09/23 101.1580 245,000 245,000.00 5.0000 32117BFR4 9/23/2026 US Bank (from Stifel)
Austin Telco Fed CR UN- Austin
TX SHS CTF 11/14/22 101.4580 245,000 245,000.00 5.0500 052392CC9 11/27/2026 US Bank
(from Stifel)
Baxter CR UNVernon Hills IL SHS CTF 11/14/22 101.4290 245,000 245,000.00 5.0000 07181JAV6 11/30/2026 US Bank (from Stifel)
First Foundation Bank -
Irvine CA CD 06/05/24 101.4620 245,000 245,000.00 5.0625 32026U5X0 12/14/2026 US Bank
(from Stifel)
All in FED CR UnionDaleville AL SHS CTF 12/07/22 100.8770 245,000 245,000.00 4.4500 01664MAA4 12/21/2026 US Bank (from Stifel)
State Bank of India -
New York NY CD 02/01/22 97.6140 245,000 245,000.00 1.7500 856285G21 2/9/2027 US Bank
(from Stifel)
Pentagon Federal CR UN -
Tysons Corner VA 02/02/22 97.5140 245,000 245,000.00 1.7000 70962LBE1 2/18/2027 US Bank
(from Stifel)
California Cr Un Glendale Cali
CD 08/11/25 100.3870 245,000 245,000.00 4.0000 130162BQ2 2/22/2027 US Bank Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 98.1120 245,000 245,000.00 2.2000 795451BH5 2/23/2027 US Bank
(from Stifel)
Beal Bank -
Plano TX CD 03/01/22 97.9110 245,000 245,000.00 2.0500 07371AZQ9 3/3/2027 US Bank
(from Stifel)
Beal Bank -
Las Vegas NV CD 03/01/22 97.9110 245,000 245,000.00 2.0500 07371CK81 3/3/2027 US Bank
(from Stifel)
Medallion Bank -
Salt Lake City UT CD 03/01/22 97.8700 245,000 245,000.00 2.0500 58404DNG2 3/8/2027 US Bank
(from Stifel)
United Republic BankElkhorn NE CD 03/05/25 100.5160 245,000 245,000.00 4.0500 909242BZ1 3/19/2027 US Bank (from Stifel)
Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 98.6340 245,000 245,000.00 2.7000 14042TFJ1 4/13/2027 US Bank
(from Stifel)
Synchrony Bank -
Draper UT CD 04/07/22 98.6310 245,000 245,000.00 2.7000 87165FK45 4/14/2027 US Bank
(from Stifel)
Capital One NA -
Mclean VA CD 04/27/22 99.0730 245,000 245,000.00 3.0500 14042RRA1 5/4/2027 US Bank
(from Stifel)
Pinnace BankNashville TN CD 05/02/25 100.4130 245,000 245,000.00 3.9500 72345SLQ2 5/7/2027 US Bank (from Stifel)
Goldman Sachs Bank USA -
New York NY CD 04/27/22 99.0610 245,000 245,000.00 3.0500 38149M6Y4 5/11/2027 US Bank
(from Stifel)
Toyota Finl Svgs BankHenderson NV CD 05/09/22 99.2720 245,000 245,000.00 3.2000 89235MNH0 5/17/2027 US Bank (from Stifel)

Exhibit A-2

CITY OF COVINA
US Bank and Stifel
Investment Portfolio as of
October 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Morgan Stanley Bank NASalt Lake City UT CD 05/16/22 99.3440 245,000 $ 245,000.00 3.2500 61690UJ68 5/19/2027 US Bank (from Stifel)
Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 99.3440 245,000 245,000.00 3.2500 61768EJR5 5/19/2027 US Bank (from Stifel)
Discover BankGreenwood DE CD 05/20/22 99.2630 245,000 245,000.00 3.2000 254673E36 5/24/2027 US Bank (from Stifel)
Optum BankDraper UT CD 06/23/25 100.7360 245,000 245,000.00 4.1500 68405VDM8 6/30/2027 US Bank (from Stifel)
Mutual First Fed CD 07/23/25 100.5530 245,000 245,000.00 4.0000 62825MAB0 8/5/2027 US Bank Oklahoma CD 08/26/25 100.4940 245,000 245,000.00 3.9500 67885MAC4 8/30/2027 US Bank Workers FEDL Credit UNLittleton MA SHS CTF 08/27/24 100.5720 245,000 245,000.00 4.0000 98138MCK4 8/30/2027 US Bank (from Stifel)
Vantage West CR UNTucson AZ SHS CTF 09/04/24 100.5810 245,000 245,000.00 4.0000 92213MAB7 9/13/2027 US Bank (from Stifel)
University III Cmnty Cr Un Cha
CD 09/18/25 99.9490 249,000 249,000.00 3.6500 914359AQ7 9/24/2027 US Bank Ideal Credit UnionWoodbury MN SHS CTF 12/07/22 101.7010 245,000 245,000.00 4.5000 45157PAZ3 12/29/2027 US Bank (from Stifel)
Alliant Credit UnionChicago IL SHS CTF 12/20/22 102.4210 245,000 245,000.00 4.8500 01882MAA0 12/30/2027 US Bank (from Stifel)
Carter FEDL CR UNSpringhill LA SHS CTF 01/14/25 101.1050 245,000 245,000.00 4.2000 14622LAW2 1/28/2028 US Bank (from Stifel)
Telco Plus CR UnLongview TX SHS CTF 02/03/25 101.2380 245,000 245,000.00 4.2500 87921MAA2 2/18/2028 US Bank (from Stifel)
Merrick BankSouth Jordan UT CD 02/18/25 101.2510 245,000 245,000.00 4.2500 59013K4U7 2/28/2028 US Bank (from Stifel)
Valley Natl BankPassaic NJ CD 02/27/25 101.2700 245,000 245,000.00 4.2500 919853QC8 3/6/2028 US Bank (from Stifel)
One Commnity BankOregon WI CD 06/12/25 100.7090 245,000 245,000.00 4.0000 682325FT7 3/20/2028 US Bank (from Stifel)
Vibrant Cr Un Moline II C D 10/21/25 99.9420 245,000 245,000.00 3.6500 92559TAT5 4/27/2028 US Bank Milestone BankSalt Lake City UT CD 04/28/25 100.6290 245,000 245,000.00 3.9500 59934MDC9 4/28/2028 US Bank (from Stifel)
Southpoint BankBirmingham AL CD 04/28/25 100.7430 245,000 245,000.00 4.0000 84464PCC9 4/28/2028 US Bank (from Stifel)
Cornerstone BankFargo ND CD 05/01/23 103.6440 245,000 245,000.00 - 219232CR4 5/10/2028 US Bank (from Stifel)
Sound CR UNTacoma WA SHS CTF 05/19/25 101.1230 245,000 245,000.00 4.1500 83616HAH7 6/2/2028 US Bank (from Stifel)
Celtic BankSalt Lake City UT CD 06/04/25 100.7700 245,000 245,000.00 4.0000 15118RW45 6/12/2028 US Bank (from Stifel)
BOM BankNatchitoches LA CD 06/04/25 100.2780 245,000 245,000.00 4.4000 09776DAP9 6/16/2028 US Bank (from Stifel)
First FEDL S&L ASSN -
Lakewood OH CD 06/20/24 100.2040 245,000 245,000.00 5.3589 32023HBV9 6/28/2028 US Bank
(from Stifel)
Global FED CR UNAnchorage AK SHS CTF 06/16/25 101.2780 245,000 245,000.00 4.2000 37892MAX2 6/30/2028 US Bank (from Stifel)
Texas Exchange Bank SSBCrowley TX CD 10/28/24 100.9090 245,000 245,000.00 4.0500 88241TUA6 7/12/2028 US Bank (from Stifel)
CY Fair FCUHouston TX SHS CTF 06/26/23 100.2630 245,000 245,000.00 5.3000 23248UAC1 7/14/2028 US Bank (from Stifel)
Numerica Credit Union-Spokane
VLY WA SHS CTF 07/12/23 103.6720 245,000 245,000.00 5.1000 67054NBK8 7/31/2028 US Bank
(from Stifel)
Connexus Credit CD 07/23/25 101.0660 245,000 245,000.00 4.1000 20825WEB2 8/7/2028 US Bank Tucson FEDL CR UNTucson AZ CD 09/01/23 103.5140 245,000 245,000.00 5.0000 898812AC6 9/8/2028 US Bank (from Stifel)
Money One FCULargo MD SHS CTF 09/01/23 103.5320 245,000 245,000.00 5.0000 60936TAL3 9/14/2028 US Bank (from Stifel)
Dort Finl Cr Un Grand Blanc Mi
CD 09/22/25 99.7450 247,000 247,000.00 3.6000 25844MCE6 10/10/2028 US Bank Institution For Svgs In Newbur
CD 10/20/25 99.8490 245,000 245,000.00 3.6500 45780PDH5 10/27/2028 US Bank Select Bk Fst Va CD CII C D 10/21/25 99.6330 245,000 245,000.00 3.8500 81618LAG2 10/31/2028 US Bank San Francisco FEDL CR UNSan Francisco CA SHS 11/20/24 101.5730 245,000 245,000.00 4.2500 79772FAL0 11/27/2028 US Bank (from Stifel) SKYLA FEDL CR UNCharlotte NC SHS CTF 05/21/25 101.1400 245,000 245,000.00 4.1000 83086XAE0 11/30/2028 US Bank
(from Stifel)

Exhibit A-2

CITY OF COVINA
US Bank and Stifel
Investment Portfolio as of
October 2025
Issuer
Purchase
Date
Market Price Per
Share Qty
Total Original Cost
Value Coupon CUSIP Maturity Trustee
Civic Fed Cr CD 08/07/25 100.5600 245,000 $ 245,000.00 3.9000 178808AC5 12/22/2028 US Bank BMW Bank of North AmericaSalt Lake City UT CD 05/02/25 100.8520 245,000 245,000.00 4.0000 05612LER9 5/9/2029 US Bank (from Stifel)
First Premier BankSioux Falls SD CD 05/13/25 100.6980 245,000 245,000.00 3.9500 33610RWL3 5/21/2029 US Bank (from Stifel)
Covantage CUAntigo WI SHS CTF 05/14/25 101.6110 245,000 245,000.00 4.0500 22282XAL4 5/29/2029 US Bank (from Stifel)
ClearPath FED CR UN -
Burbank CA SHS CTF 07/09/24 100.1010 245,000 245,000.00 5.4000 18507MAD3 7/30/2029 US Bank
(from Stifel) Altaone FED CR UN -
Ridgecrest CA SHS CTF 08/27/24 100.3720 245,000 245,000.00 3.8500 02157RAC1 9/13/2029 US Bank
(from Stifel)
Freedom Northwest CR UN 12/23/24 101.5350 245,000 245,000.00 4.1200 356436AV7 12/31/2029 US Bank
(from Stifel)
JP Morgan Chase Bank NAColumbus OH CD 01/24/25 100.8220 245,000 245,000.00 4.7500 46657VWH9 1/31/2030 US Bank (from Stifel)
UBS Bank USASalt Lake City UT CD 03/05/25 101.4060 245,000 245,000.00 4.1000 90355GUL8 3/12/2030 US Bank (from Stifel)
Luana SVGS BankLuana IA CD 03/05/25 100.5940 245,000 245,000.00 3.9000 549104G76 3/13/2030 US Bank (from Stifel) Western State BankDevils Lake ND CD 03/05/25 101.0120 245,000 245,000.00 4.0000 95960NLA3 3/25/2030 US Bank
(from Stifel)
Poppy BankSanta rosa CA CD 04/02/25 100.0860 245,000 245,000.00 4.1000 73319FDX4 4/8/2030 US Bank (from Stifel)
EaglebankBethesda MD CD 04/02/25 101.2310 245,000 245,000.00 4.0500 27002YHQ2 4/16/2030 US Bank (from Stifel)
American Express Natl BKSalt Lake City UT CD 04/28/25 101.4280 245,000 245,000.00 4.1000 02589AHE5 4/30/2030 US Bank (from Stifel)
BNY Mellon NAPittsburgh PA CD 06/12/25 101.0340 245,000 245,000.00 4.0000 05584CY59 6/18/2030 US Bank (from Stifel)
Farmers & Merchants BKAshland NE CD 06/16/25 100.2200 245,000 245,000.00 4.4000 308914AC4 6/24/2030 US Bank (from Stifel)
American Bank CommerceWolfforth TX CD 06/16/25 100.0580 245,000 245,000.00 4.5000 02432LAC1 6/25/2030 US Bank (from Stifel)
Jeanne D Arc FCULowell MA CD 06/23/25 101.0830 245,000 245,000.00 4.0000 472207AL3 6/28/2030 US Bank (from Stifel)
State Bk India Chicago III 07/30/25 101.2740 245,000 245,000.00 4.0500 85628AAT7 7/29/2030 US Bank Oak View Bankshares CD 08/19/25 100.0590 245,000 245,000.00 4.2500 67134XBD6 9/5/2030 US Bank Utah First Fed Cr Un Salt Lake
Great Midwest Bk Brookfield Wi CD 08/28/25 100.4570 249,000 249,000.00 3.8500 91739JAW5 9/10/2030 US Bank CD 09/15/25 98.6790 245,000 245,000.00 3.7500 39083PDT6 9/19/2030 US Bank Third fed Svgs Ln Assn Of CD 09/15/25 100.0110 245,000 245,000.00 3.7500 88413QHX9 9/19/2030 US Bank Greenstate Cr Un North Liberty
CD 09/16/25 100.0150 245,000 245,000.00 3.7500 39573LEU8 9/26/2030 US Bank Total Corporate Issues: 23,040,000 $ 23,040,000.00
55,020,000 $ 54,804,873.23
287,202.77
US Bank Total Value of Portfolio 55,020,000 $ 55,092,076.00 US Bank Cash
US Bank Securities

Qty Purch Date Maturity
Date of
Disposition
Share Price at
Purchase Date Net Trade Amount Cost Basis Value Market Value Accrued Interest Issuer CUSIP Held by 2,470 9/22/2025 10/10/2028 100.0000 $ 247,000.00 $ 247,000.00 $ 247,000.00 Dort Finl Cr Un Grand Blanc Mi CD 25844MCE6 US Bank 10,000 10/20/25 7/29/2030 89.6850 896,850.00 896,850.00 896,850.00 Federal Farm Credit Bks 3133EL2C7 US Bank 10,000 10/23/2025 10/21/2030 100.0000 1,000,000.00 1,000,000.00 1,000,000.00 Federal Home Loan Bks 3130B8CC4 US Bank 2,450 10/21/2025 4/27/2028 100.0000 245,000.00 245,000.00 245,000.00 Vibrant Cr Un Moline II C D 92559TAT5 US Bank 2,450 10/20/2025 10/27/2028 100.0000 245,000.00 245,000.00 245,000.00 Institution For Svgs In Newbur CD 45780PDH5 US Bank 2,450 10/21/2025 10/31/2028 100.0000 245,000.00 245,000.00 245,000.00 Select Bk Fst Va CD CII C D 81618LAG2 US Bank Total $ 2,878,850.00 $ 2,878,850.00 $ 2,878,850.00 -
Qty Purch Date Maturity
Date of
Disposition
Share Price at
Sale / Maturity
Date Original Cost Value
Par Value at
Sale/Maturity
Gain / (Loss) on Sale
/ Redemption
Interest Earnings
Since Purchase Issuer CUSIP Held by
2,450 4/2/2024 10/9/2025 10/9/2025 100.0000 $ 245,000.00 $ 245,000.00 $ - $ 18,391.78 Washington State Bank- Washington IA CD 93974LAG5 US Bank 10,000 10/25/24 10/16/2028 10/16/2025 100.0000 1,000,000.00 1,000,000.00 - 45,300.00 FEDL Home Loan Bank Bond 3130B3AS2 US Bank 10,000 10/25/24 10/22/2029 10/22/2025 100.0000 1,000,000.00 1,000,000.00 - 45,595.83 FEDL Home Loan Bank Bond 3130B3F65 US Bank Total $ 2,245,000.00 $ 2,245,000.00 $ - $ 109,287.61
Period Interest Revenue
Previous Month $180,041.36
Previous 12 mos. $2,365,559.27

CITY OF COVINA

INVESTMENT TRANSACTION SUMMARY
FOR THE MONTH ENDED OCTOBER 31, 2025
Purchased Investments
Net Revenue Analysis - for Period Ending October 31, 2025 Sold/Matured Investments

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
November 06, 2025
LAIF Home
PMIA Average Monthly
Yields

CITY OF COVINA

CITY TREASURER
125 E. COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 98-19-219
October 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
10/8/2025 10/7/2025 RW 1783275 1743894 BEI ZOU -5,000,000.00 10/15/2025 10/14/2025 QRD 1785339 N/A SYSTEM 386,969.22 10/23/2025 10/22/2025 RW 1786119 1746740 BEI ZOU -500,000.00 Account Summary
Total Deposit: 386,969.22 Beginning Balance: 33,283,139.75 Total Withdrawal: -5,500,000.00 Ending Balance: 28,170,108.97 11/6/25, 2:30 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Attachment A-4 City

Statement Total
Balance Percentage
Cash Balances $8,300,706 8.79%
Local Agency Investment Fund 28,170,109 29.82%
Treasury / Agency 31,764,873 33.62%
Certificate of Deposits 23,040,000 24.39%
Funds Held by Bond Trustees 3,203,587 3.39%
Total $94,479,275 100.00%

CITY OF COVINA
Cash & Investment Holdings by Type as of October 31, 2025 *Average Investment coupon rate: 4.03% (based on weighted average of Original Cost Value) Cash Balances, 8.79%
Local Agency Investment
Fund, 29.82%
Treasury / Agency, 33.62%
Certificate of Deposits,

24.39%
Funds Held by Bond
Trustees, 3.39%

HOLDINGS BY TYPE
Attachment A-5 City

CASH PER BANK AND INVESTMENT BALANCE 9/30/2025 $594,759.56 RECEIPTS 10/1/25-10/31/25 6,455.34

DISBURSEMENTS 10/1/25-10/31/25 -
CASH PER BANK AND INVESTMENT BALANCE 10/31/2025 $601,214.90

ANALYSIS OF CASH PER BANK AND INVESTMENT BALANCE
CHECKING ACCOUNT $3,817.64
LOCAL AGENCY INVESTMENT FUND Attachment A-6 597,397.26
AVAILABLE CASH PER BANK BALANCES $601,214.90
CASH HELD BY BOND TRUSTEES 0.00
TOTAL CASH PER BANK AND INVESTMENT / TRUSTEE CASH BALANCE 10/31/2025 $601,214.90 FOR THE MONTH ENDED OCTOBER 31, 2025

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT Attachment A- Agency

BANK ACQUISITION MARKET

TYPE OF INVESTMENT ISSUER VALUE DATE DATE VALUE
Successor Agency to the Covina Redevelopment Agency:

Checking Account BMO $3,817.64 N/A Demand $3,817.64
Local Agency Investment Fund State of California 597,397.26 N/A Demand 597,397.26 Subtotal (A) $601,214.90 $601,214.90
Cash Held With 3rd Party Administrator:
(1) 2013 Series A Tax Allocation Bonds U.S. Bank* $0.00 N/A Demand $0.00 Fiscal Agent: U.S. Bank
(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 0.00 N/A Demand 0.00 Fiscal Agent: U.S. Bank
Subtotal (B) $0.00 $0.00
TOTAL (A+B) $601,214.90 $601,214.90
* Formerly BNY Mellon

SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY

CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED OCTOBER 31, 2025
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account.

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
November 06, 2025
LAIF Home
PMIA Average Monthly
Yields

S/A CITY OF COVINA FOR COVINA

REDEVELOPMENT AGENCY

FINANCE DIRECTOR
125 EAST COLLEGE STREET
COVINA, CA 91723-2199
Account Number: 65-19-007
October 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
10/15/2025 10/14/2025 QRD 1784414 N/A SYSTEM 6,455.34
Account Summary
Total Deposit: 6,455.34 Beginning Balance: 590,941.92
Total Withdrawal: 0.00 Ending Balance: 597,397.26
11/6/25, 2:31 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Attachment A-6 Agency
Quarter
Ending City Agency*
10/31/2023 $93,335,348 $3,754,944
10/31/2024 $94,655,499 $645,337
10/31/2025. $94,479,275 $601,215

CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY CASH AND INVESTMENTS THREE YEAR COMPARISON AS OF OCTOBER 31, 2025 The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
10/31/2023 10/31/2024 10/31/2025.
$93,335,348 $94,655,499 $94,479,275
$3,754,944 $645,337 $601,215
MONTH ENDING OCT. 31, 2025
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
City Agency*
sdsdad
Attachment A-7 City Agency

Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:

Bills $ 41,523,613,290.93 $ 41,904,093,150.00 NA
Notes $ 40,392,306,433.96 $ 40,609,619,500.00 $ 393,827,549.00 Federal Agency:

SBA $ 258,513,226.50 $ 255,437,749.35 $ 1,030,891.23
MBS-REMICs $ 961,240.33 $ 969,445.48 $ 4,193.33
Debentures $ 4,971,428,119.07 $ 4,986,463,990.00 $ 38,822,875.40 Debentures FR $ - $ - $ -
Debentures CL $ 3,000,000,000.00 $ 3,011,739,350.00 $ 27,987,892.00 Discount Notes $ 31,616,451,513.99 $ 31,987,343,900.00 NA Supranational Debentures $ 3,884,532,539.29 $ 3,900,557,970.00 $ 31,581,393.30 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes $ 200,000,000.00 $ 199,962,141.27 $ 1,868,305.56 CDs and YCDs $ 15,000,000,000.00 $ 15,002,927,154.21 $ 161,152,277.77 Commercial Paper $ 8,842,127,972.16 $ 8,927,815,763.87 NA Corporate:

Bonds FR $ - $ - $ -
Bonds $ 911,651,238.87 $ 913,382,924.00 $ 6,994,976.97
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 5,295,000,000.00 $ 5,295,000,000.00 NA
PMIA & GF Loans $ 262,742,740.00 $ 262,742,740.00 NA
TOTAL $ 156,159,328,315.10 $ 157,258,055,778.18 $ 663,270,354.56 Fair Value Including Accrued Interest $ 157,921,326,132.74 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).

State of California
Pooled Money Investment Account
Market Valuation
10/31/2025
Attachment A-8

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: November 18, 2025
Title: Proposed Allocation of $785,076 in Permanent Local Housing Allocation (PLHA) Funds to a Future Homeownership Opportunities Assistance Program Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alana Mantilla, Economic Development Manager
Recommendation: 1. Adopt Resolution CC 2025-116, approving the allocation of funds from participation in the Los Angeles Urban County Permanent Local Housing Allocation Program for FYs 2020-2021, 2021-2022, and 2022-2023, to the Homeownership Opportunities Assistance category; and

2. Direct staff to develop a Homeownership Opportunities Assistance program; and

3. Authorize the City Manager or his designee to execute related documents as necessary.

In 2017, Governor Brown signed Senate Bill 2 (“Building Homes and Jobs Act”) into law, which created the Permanent Local Housing Allocation (PLHA) Program to provide a permanent source of funding for affordable housing in the State of California. PLHA revenue is derived through a $75 recording fee imposed on real estate transactions and is administered by the State Department of Housing and Community Development (“HCD”) and Los Angeles Community Development Authority (“LACDA”).

Eligible activities under PLHA include the following types of activities: Acquisition/development costs for affordable, multi-family rental housing; Acquisition/development costs for affordable rental and ownership housing; Preservation and creation of permanent supportive housing; Assisting persons experiencing or at risk of homelessness; Accessibility modifications in lower-income, owner-occupied housing; and Homeownership opportunities, including down payment assistance.

As proposed, the City Council will consider authorizing the creation of a Homeownership Opportunities Assistance Program (“Homeownership Program”) utilizing approximately $785,076 in local PLHA funds that have accumulated to date. The proposed Homeownership Program has been reviewed by LACDA and determined to be an eligible use of the funds. If authorized, staff would begin work to develop program application materials and guidelines, with an anticipated program launch in spring 2026.

DISCUSSION:

The PLHA Program was designed to provide local agencies with resources to create and preserve affordable housing stock. A list of eligible PLHA activities is shown in Attachment A. Though the City has long desired to create an affordable housing project, the process of obtaining land and the future predevelopment, funding, entitlement, screening/selection of a development firm, and construction is likely to take several years to complete.

Currently, the City has accumulated approximately $785,076 in PLHA funds. Per the PLHA program guidelines, use of these funds must provide occupied housing units no later than December 2029. Since it is foreseeable that the completion of an affordable housing project would not be completed by 2029, the City Council may consider allocating funds to another eligible activity under the PLHA guidelines to meet this deadline.

EXECUTIVE SUMMARY/ BACKGROUND:

After careful review and consideration of the alternatives available, it has been determined that the creation of a Homeownership Opportunities Assistance Program/first-time homebuyer down payment assistance program would best meet community needs and PLHA goals. Pursuant to PLHA guidelines, households earning up to one hundred fifty percent (150%) of the area median income would be eligible to participate in a down payment assistance program, which could provide up to $50 thousand in resources towards the purchase of a primary residence. Repayment of funds would be required only upon sale or rental of the home, or upon a property refinance that results in cash back to the property owner.

If authorized to pursue this alternative, program application materials and guidelines would be developed for the City Council’s further consideration. Approximately twenty percent (20%) of PLHA funds can be utilized to administer the program, which may include legal support and staff resources to process applications, provide customer service to applicants and coordinate escrow materials. As proposed, it is anticipated that program materials could be developed over the next few months and an application process could get underway in spring 2026.

Of note, the proposed allocation would relate to PLHA funds up through Fiscal Year 2023. The City will maintain an allocation balance of $308,795 for FY 2024 and FY 2025, which may be combined with future annual allocations for additional affordable housing-related initiatives, including a workforce housing development.

FISCAL IMPACT:

There is no impact to the general fund. Adequate appropriations exist in fund 2120.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This activity will not result in a reasonably foreseeable change to the physical environment; it is exempt from CEQA under State CEQA Guidelines 15061 (b) (2) and (3) and does not constitute a project.

Respectfully submitted,

ATTACHMENT B: PLHA ELIGIBLE ACTIVITIES
 Multifamily Rental Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation  Operating Subsidies
The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, or rental housing that is Affordable to extremely low-, very low-, low-, or Moderate-income households (up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in High-cost areas, see appendix B for a list of High-cost areas, including necessary Operating subsidies).
 Affordable Rental, Ownership, and ADU Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation
The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory dwelling units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in highcost areas. ADUs shall be available for occupancy for a term of no less than 30 days.  Matching Funds to Regional Housing Trust Funds
Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.
 Housing for Homeless
 Rapid Rehousing  Rental Assistance  Supportive Case Management  Operating Costs for Navigating Centers  Capital Costs for Navigation Centers  Operating Costs for Emergency Shelters  New Construction  Rehabilitation  Preservation
Assisting persons who are experiencing or At risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. (A) This Activity may include subawards to Administrative Entities as defined in HSC Section 50490(a)(1-3) that were awarded CESH program or HEAP funds for rental assistance to continue assistance to these households. (B) Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8255(b)(8). An Applicant allocated funds for the new construction, rehabilitation, and preservation of Permanent supportive housing shall incorporate the core Department of Housing and Community Development 13 2019 PLHA Final Guidelines components of Housing First, as provided in WIC Section 8255, subdivision (b).

ATTACHMENT A

 Accessibility Modifications for Owner-Occupied Housing Accessibility modifications in Lower-income Owner-occupied housing.

NOTE: This PLHA Activity will now be funded under Affordable Rental, Ownership, and ADU Housing/Rehabilitation
 Homeownership Opportunities Assistance
Homeownership opportunities, including, but not limited to, down payment assistance.

GOALS:

Estimated Number of Accomplishments
Performance Indicators: Units or Households

December 3, 2024
Chris Marcarello, City Manager
City of Covina
125 E. College Street
Covina, CA 91723
Dear Chris Marcarello:

AWARD LETTER NOTICE YEAR 5 (2023 ALLOCATION)

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
The Los Angeles County Development Authority (LACDA) is pleased to announce that the City’s tentative Year 5 Permanent Local Housing Allocation (PLHA) funding allocation is $133,193. Overall, LACDA experienced a decreased level of funding for Year 5 PLHA funds, which is why you will see less funding available now compared to prior years.

Once the LACDA receives the Year 5 funding from the State of California Department of Housing and Community Development (HCD), the city of Covina will be required to enter a contract with the LACDA that will set forth the conditions for funding and program/regulatory requirements that are required to be met for the funding and implementation of the City’s PLHA funded activity. Please note that in order to receive funding, the City must be in compliance, specifically having a State approved Housing Element at the time of the award commitment from the State to LACDA.

If you wish to accept these funds for current or new eligible activities, the city of Covina must:

1. Submit a Letter of Intent which includes concise details of the proposed Activity and Sub-Activity and describes how the City plans to expend the funds by June 30, 2028;

2. Complete a proposed Exhibit A form for the planned activity;

3. Provide a city council approved resolution; and

4. Provide proof of 30-day Public Notice.

Please submit all required documentation on or before February 14, 2025. If the Letter of Intent, including supporting documentation is not received by the due date, the available allocation will be retained by the County and reallocated to Countywide program(s).

ATTACHMENT B

Chris Marcarello, City Manager
December 3, 2024

Should you have any PLHA funding allocation questions, please contact Jenny Salazar, PLHA Specialist at (626) 586-1633 or [email protected]. For assistance related to your PLHA program activities, please contact your contract manager, Vanessa Estella at [email protected] or (626) 586-1508.

Sincerely,
LINDA JENKINS, Director
Community Development Division
c: Alana Spector, Primary
Anita Agramonte, Financial Director
Attachments
LJ:MC:JED:JS:AB:lh
PLHA Award Letter Notice_Year
Micah Chen (Dec 3, 2024 15:23 PST)
Micah Chen

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc

ATTACHMENT C

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM EXHIBIT A INPUT FORM

1. ACTIVITY:
(a) Project Title: Covina Down Payment Assistance Program (b) Beginning Date: 2/1/2026 Ending: 9/30/2026

2. OPERATING AGENCY:
(a) Agency Name: City of Covina
(b) Agency Address:
125 E. College Street, Covina, CA 91723
(c) Contact Information:

Name: Alana Mantilla
Title: Economic Development Manager
Telephone Number: 636-384-5443
E-mail Address:
[email protected]

3. PROJECT ADMINISTRATION:

City of Covina, 125 E. College Street, Covina, CA 91723 Alana Mantilla, Economic Development Manager – [email protected]; 626-384-5443 Alice Leung, Management Analyst – [email protected]; 626-384-5509

4. CONTRACTED SERVICES/SUBRECIPIENTS: (Describe duties to be performed.) We will contract with a consultant to administer the program following its creation. The cost will remain within the 20% cap provided. The consultant will administer the City’s Down Payment Assistance Program by managing program implementation, processing applications, verifying eligibility, and coordinating with lenders and escrow to close loans.

They will handle financial tracking, reporting, and compliance with all applicable regulations. The consultant will also provide outreach, applicant support, and program evaluation to help the City effectively assist eligible households in achieving homeownership.

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc

5. ACTIVITY ELIGIBILITY SUMMARY: Select Activity and Sub-Activity:
 Multifamily Rental Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation  Operating Subsidies
 Affordable Rental, Ownership, and ADU Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation
 Matching Funds to Regional Housing Trust Funds
 Housing for Homeless
 Rapid Rehousing  Rental Assistance  Supportive Case Management  Operating Costs for Navigating Centers  Capital Costs for Navigation Centers  Operating Costs for Emergency Shelters  New Construction  Rehabilitation  Preservation
X Homeownership Opportunities Assistance
(b) Estimated Number of Accomplishments:
13 households provided with assistance
(c) Performance Indicator:
 Units
x Households

6. ACTIVITY SUMMARY:
(a) Provide a detailed description of the activity to be implemented within the overall project. The summary should provide sufficient detail (who, what, when, where) to permit a clear understanding of the nature, beneficiaries, and eligibility of the activity.

The City of Covina is proposing to use grant funds to establish a $50,000 Down Payment Assistance Program to support homeownership opportunities for approximately 13 households. The program will assist income-qualified buyers earning up to 150% of the Area Median Income (AMI) in purchasing homes located within the City of Covina.

Assistance will be provided in the form of a deferred loan, with repayment required upon sale or rental of the home, or upon a refinance that results in cash out. This program will help expand access to homeownership and promote longterm community stability. If approved, this program will begin in 2026, ideally in Q2. Staff will design the program, and will hire a consultant to assist in administering the program and for legal fees and similar costs associated in the review of submissions and in program design.
(b) Will this project involve construction expenses of $1,000 or more?  Yes x No

7. ACTIVITY SERVICE AREA INFORMATION:

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc (a) Service Area (Select the method by which you will define your service area):
x Citywide  Countywide  Districtwide
 Other - Please describe, i.e. San Gabriel Valley, Unincorporated South Whittier (b) Site Address/Type/Census Tract: n/a, will be City-wide Site Address Type (Choose one only.) Census
Tract(s)
 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility

8. ACTIVITY BUDGET SUMMARY: (The Operating Agency understands that no expenditures may be incurred before the contract has been fully executed.)
Budget by Cost Category Total
Personnel $
Non-Personnel $650,000
Capital Outlays $
Administration $135,076
TOTAL: $785,076

9. ACTIVITY LEVERAGED FUNDING SOURCES:

Source Amount Source Amount
n/a $n/a $
$ $
$ $
$ TOTAL: $

10. IMPLEMENTATION SCHEDULE: (For predevelopment, construction, acquisition, rehabilitation, or preservation activities only.)

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc Milestone Target Date (MonthDay-Year)Comments
Phase 1:

Phase 2:

Phase 3:

Phase 4:

Phase 5:

Phase 6:

Phase 7: Construction Completed
Phase 8: Post Construction/Labor
File Review

11. COMMENTS: If necessary, attach any additional information which you believe will assist in evaluating your project’s eligibility.

EXHIBIT A INPUT FORM INSTRUCTIONS
(1) ACTIVITY
(a) Project Title:

Each project is given an activity title that gives a clear indication of the overall nature of the activity (e.g., “Walnut Park Division Project - First District”). Do not exceed 60 characters. (b) Funding Period:

Each activity must be given a funding period. For each Program Year, no projects may start, or incur costs, earlier than the contract execution date and no later than 90-days prior to the Program Year deadline. Except for certain predevelopment costs, any costs incurred outside of the contract term must be disallowed. (2) OPERATING AGENCY
(a) Agency Name: Identify the Operating Agency of the proposed activity described in this Exhibit A Input Form. (b) Agency Address: Identify the Agency's mailing address. (c) Contact Information
 Contact Name: Identify the name of the Division's contact person. This contact person should be able to answer questions related to the project and the related contract that may develop from this Exhibit A Input Form. This person could be the Grants Manager, Division Budget Analyst, or Project Manager.  Title: Identify the title of the contact person.
 Telephone Number: Identify the area code and telephone number of the contact person.  E-mail Address: Identify the contact person’s e-mail address. (3) PROJECT ADMINISTRATION
Identify the entity administering the project. Include the name(s) and title(s) of the project manager(s), and the address and phone number for the Agency administering the project, if other than a LACDA Project Manager. (4) CONTRACTED SERVICES/SUBRECIPIENTS

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc List the name(s) of the individuals, firms, or subrecipients providing contracted services as part of the project.

Describe the duties to be performed under the contract or agreement, and indicate whether the individual, firm or agency has already been selected.
 Contracted services include legal counsel, bookkeeping, construction, as well as architectural and engineering services and must be obtained through a procurement process.  Subrecipient agencies include public or private non-profit entities providing services such as youth or senior programs.
(5) ACTIVITY ELIGIBILITY SUMMARY
(a) Select Activity and Sub-Activity: Indicate proposed project activity and budget. You may select more than one activity for each funding year.
(b) Expected Accomplishments:

Based on the the performance indicator, provide the specific accomplishments your Agency expects to achieve by the end of the contract period using PLHA funds only. Remember that the selection of the correct performance indicator at the inception of a project is very important because it identifies the nature of the activity to be undertaken. The Performance Indicator that is selected is then used as a tool to measure the performance of a funded project. The goal may include the number of households assisted housing units made available because of this funding. (c) Performance Indicator:

Identify the performance indicator that most correctly corresponds to the activity. The performance indicator may include number of units or households assisted.
(6) ACTIVITY SUMMARY:
(a) Detailed Description: Provide a detailed description of the activity to be implemented within the overall project.

The summary should provide sufficient detail (who, what, when, where) to permit a clear understanding of the nature, beneficiaries, and eligibility of the activity.

The description must clearly describe what PLHA funds will pay for and indicate whether a subrecipient, consultant, or staff will undertake the implementation of the activity. Please include a line-item level listing of proposed expenditures.

For example, "Funds will be used for travel, space costs, consultant services", etc. For equipment purchases exceeding $300 per unit, please specify the equipment to be purchased (e.g., a copier, facsimile machine, computer, etc.). Also, include proposed accomplishments for leveraged funding (e.g., Other specific public funds, Tax Credits, Bond Fees, Other Private, etc.).
(b) Will this project involve construction expenses of $1,000 or more?  Yes  No (7) ACTIVITY SERVICE AREA INFORMATION
(a) Service Area: Identify the service area for the proposed project. Please note that we will utilize Census 2000 data as found in Map Locator.
(b) Site Address/Type/Census Tracts: Indicate the address of the site(s). Indicate if it is a construction or a service facility. Indicate what census tract(s) it is in (if construction) or the census tracts it serves (if a facility). (8) ACTIVITY BUDGET SUMMARY
Budget: Indicate budgeted amounts by Cost Category: Personnel, Non-Personnel, Capital Outlays, and Administration.

In developing your construction activity (if applicable), consider whether State prevailing wage requirements apply to the activity. In general, State prevailing wage applies to construction projects with expenses of $1,000 or more.

Please complete an Exhibit A form for each Activity and Sub-Activity. It will be considered on a project-by project basis if these may be combined into a single project that will be completed during the same contract term using the same Program Year funding.
(9) ACTIVITY LEVERAGED FUNDING SOURCES
Indicate the type and amount of leveraged funds to be used for this activity. Please note that PLHA funds are not to be included in this Section. Leveraged funds are project funds in addition to PLHA funds. (10) IMPLEMENTATION SCHEDULE

C:\Program Files\eSCRIBE\TEMP\12212842693\12212842693,,,Attachment C - Exhibit A.doc For activities that involve housing development and facility projects only, provide target dates (month-date-year) that correspond to identified milestones with regard to the completion of the activity. Activity schedule should correspond with the Expenditure deadlines assigned to each funding Year. (11) COMMENTS: Please provide any additional comments which you believe will assist LACDA staff in evaluating this project's eligibility.

ATTACHMENT D
RESOLUTION CC 2025-116

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, APPROVING THE REALLOCATION OF FUNDS FROM

PARTICIPATION IN THE LOS ANGELES URBAN COUNTY

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM FOR FYS
2020-2021, 2021-2022, AND 2022-2023, TO A NEW FUNDING ACTIVITY WHEREAS, the City contracts with the Los Angeles Community Development Authority through the Urban County Program; and
WHEREAS, the PLHA Program provides permanent, ongoing funding dedicated to affordable housing development in the State of California; and WHEREAS, the City’s allocation for FY 2020-2021 was $179,976, and was approved by the Covina City Council on October 6, 2020, and whereas $154,976 of said allocation were reserved for a future affordable housing development project; and WHEREAS, the City’s allocation for FY 2021-2022 was $279,739, and was approved by the Covina City Council on June 15, 2021, and whereas the allocation was reserved for a future affordable housing development project; and
WHEREAS, the City’s allocation for FY 2022-2023 was $350,361; and was approved by the Covina City Council on June 20, 2023, and whereas the allocation was reserved for a future affordable housing development project; and
WHEREAS, the City now desires to reallocate a total of $785,076 from the aforementioned Fiscal Years to a new qualified activity, Homeownership Opportunities Assistance, which will provide down payment assistance to income-qualified households seeking to purchase homes in the City of Covina.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct, and are incorporated herein and made an operative part of this Resolution.

SECTION 2. The City Council approves the reallocation of $785,076 in PLHA funds for FY 2020-2021, FY 2021-2022, and FY 2022-2023 from the affordable housing development category to the Homeownership Opportunities Assistance category.

SECTION 3. The City Manager or his designee is authorized to execute documents related to the Los Angeles Urban County Permanent Local Housing Allocation Program.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2025-116 Page 2 of 2
APPROVED and PASSED this 18thday of November, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, hereby certify that Resolution CC 2025-116 was adopted by the Covina City Council at a regular meeting of the City Council held this 18th day of November, 2025, and was approved and passed by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: November 18, 2025
Title: Award of Contract to ADCO Roofing & Weatherproofing, Inc. in the Amount of $24,750 for Roof Repairs at the Rancho Simi Booster Pump Station Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. ADCO Roofing & Waterproofing, Inc. for the Rancho Simi Booster Pump Station Roof Repair Project; and

2. Authorize a project contingency of $5,000 for any unforeseen circumstances.

EXECUTIVE SUMMARY/BACKGROUND:

The Public Works Department, Water Division is responsible for maintaining and operating eight water facilities that provide water to the City of Covina and surrounding areas. In effort to maintain the structural integrity of the reservoirs, pump stations, and the ancillary structures, the Water Division performed evaluations of each water site to identify areas in need of improvement or repair. Numerous improvements have been accomplished with in-house staff such as concrete repairs, new landscaping and miscellaneous painting.

Following the site evaluations, it was determined that the Rancho Simi Booster Pump Station requires more significant structural repair to its roof structure. The roof structure serves to protect the pumps from extreme weather, debris, and houses required safety equipment. The original roof is approximately 15 years old and is deteriorating, thus exposing the equipment to harsh elements. Without proper protection, the pumps are subjected to increase risk of decline which over time will affect their useful life and functionality. As such, City staff finds it necessary to repair the roof and recommends an award of contract to ADCO Roofing & Waterproofing, Inc. in an amount of $24,750.00, with a contingency amount of $5,000 for the Rancho Simi Booster Pump Station Roof Repair Project (Attachment A).

DISCUSSION:

Via informal bidding procedures, City staff reached out to three qualified contractors to perform the specified scope of work, resulting in the following bid amounts:

Rank Vendor Location Amount
1 ADCO Roofing & Weatherproofing, Inc. Hollywood, CA $24,750.00 2 4 Seasons Roofing, Inc. Montebello, CA $31,800.00
3 Titans Roofing Corp. Chino, CA $33,690.00
After reviewing all proposal documents as well as the contractor’s background and recent projects for competency, City staff determined ADCO Roofing & Weatherproofing, Inc. to be the successful lower bidder.

As such, it is recommended that a Minor Construction and Maintenance Service Agreement (Attachment B) for the Rancho Simi Booster Pump Station Roof Repair Project be awarded to ADCO Roofing & Weatherproofing, Inc. as the lowest responsive and responsible bidder in an amount of $24,750.00.

FISCAL IMPACT:

Sufficient funding is available in the Public Works Department Operational Budget, Building Maintenance Budget (Account No. 70206100-52400) approved as part of the Fiscal Year 2025-2026 Citywide Budget at City Council on May 6, 2025.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]
yeeeeeeeeeeeeee
Prepared For:

Tremco Roofing & Building Maintenance
3735 Green Road
Beachwood, OH 44122
Job Site:
502 S Ranch Simi Dr
502 S Ranch Simi Dr
Covina, CA

WORK ORDER
PROPOSAL 19032

ATTACHMENT A

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]

WORK ORDER PROPOSAL
Proposal Date: 10.10.2025
Proposal Number: 19032
Customer
Tremco Roofing & Building Maintenance
3735 Green Road
Beachwood, OH 44122
Job Site
502 S Ranch Simi Dr
502 S Ranch Simi Dr
Covina, CA

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]
SPECIFICATION(S): Reroof
ADCO Roofing & Waterproofing Co. (“Contractor”) proposes to furnish materials and perform all labor necessary to complete the following:

Scope of Work:
- Remove existing panels and set aside for reuse.
- Replace any damaged plywood decking.
- Over the plywood, mechanically fasten one (1) layer of ¼” prime coverboard. - Install one (1) layer of Tremco SA underlayment following manufacturer’s instructions. - Reinstall metal panels
- Install butyl tape at metal overlaps
Total Price, Tax Included: $24,750.00
Exclusions:
- Permits/Bonds
- Any other work not specified above
Price is subject to change 30 days from bid date unless renewed.

California 2022 Energy Code may require that certain projects in some municipalities upgrade insulation values. If upgraded insulation values are required these costs will be incorporated as a change order to the contract amount.

Unit Pricing
Items not in the specification above will be billed as Unit Pricing or Time and Material pricing below.

Item Price
Labor $175.00 per hour
Material Mark Up 15%
½” OSB Flat Roof $220.00 per sheet
½” CDX Flat Roof $250.00 per sheet
½” OSB Pitched Roof $250.00 per sheet
½” CDX Pitched Roof $280.00 per sheet
Additional Layer Tear Off $1.80 per square foot per layer

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]

TERMS AND CONDITIONS

1. Owner’s Right to Cancel: Within three (3) business
days from date that Owner has signed this Contract,
Owner shall have the right to cancel this Contract by
giving written notice thereof to Contractor.

2. The Scope of Work is set forth on the first page(s) of the Proposal together with any attached exhibits and/or specifications are specifically incorporated by
reference. Scope of Work refers to the work to be
accomplished and is limited to the identified physical
location of that work as described therein

3. Except as specifically set forth in the Scope of Work, contained in attached exhibits, or specifically
incorporated by reference herein, the Scope of Work
does not include any labor or material for existing dry rot or termite damages.

4. Any alteration or deviation from the Scope of Work
defined in paragraph 2 involving any change in the
Scope of Work, material, labor and/or time for
completion requires a written Change Orders for same,
signed by Owner and Contractor, and will be
performed by Contractor only after delivery to
Contractor of the fully executed written Change Order
setting forth the changes.

5. Contractor may terminate the Agreement prior to
starting Work, at its option, if material costs increase by more than 10% from the execution of the
Agreement to starting Work, unless Owner agrees in
writing to a Change Order that is no more than the
actual increase in material costs incurred by
Contractor.

6. Due to the continuous settling of the structure,
deflecting areas may be found on the substrate. Unless
provided expressly in the Scope of Work, these
deflections are not the responsibility of Contractor.

The Contractor will attempt to identify and correct
visible ponding areas, subject to a signed Change
Order, but no warranty is expressed or implied that all the ponding areas will be identified or eliminated.

7. If a unit pricing schedule is attached hereto, the parties agree that Change Orders and Additional Work will be
calculated in accordance with this schedule of costs.

Items not listed will be individually priced by
Contractor.

8. Completion of work covered by this Agreement shall
be as established by Civil Code section 8180(a).

9. Substantial completion occurs when the construction
project has been completed sufficiently to allow the
Owner to occupy the building and the roof can be used
for its intended purpose to insulate and protect the
interior from water damage.

10. Payment Schedule. Unless otherwise provided herein, Owner shall pay Contractor in accordance with the
following schedule: Deposit of 10% of the contract
price or $1,000, whichever is less. Progress payments
will be due and payable by Owner according to the
percentage of completion which shall be determined
by Contractor and shall be billed on the last day of the month the work was conducted.

11. Prompt Payment. Owner shall pay invoices submitted
by Contractor within 30 days after the date of invoice
and/or in accordance with the provisions of Civil Code
section 8800, et. seq. Any payments not received
within 30 days of the invoice date will be subject to a late fee of 2.0% per month until paid in full.

12. If an Owner withholds a retention balance, that
balance shall be paid to Contractor in accordance with
the provisions of Civil Code section 8810, et seq.

13. Integrated Contract. This agreement, including
attached exhibits and any specifications specifically
incorporated by reference, is an integrated contract,
containing the final expression of all the terms
promises, conditions and covenants agreed to by the
parties, and supersedes any and all prior or
contemporaneous oral agreements, representations,
and understandings.

14. Force Majeure. All agreements of the parties hereto are subject to, or contingent upon, strikes, riots,
insurrections, acts of war, accidents, pandemics,
weather conditions, including wind or tornado
damage, Acts of God, including earthquake, or any
other delays beyond Contractor's control.

15. Owner’s Insurance. Owner to carry fire insurance.

16. Contractor’s Insurance. During the term of this
Agreement, Contractor shall maintain the following
insurance:
a. Commercial General Liability insurance in the
amount of One Million Dollars ($1,000,000).
b. Automobile insurance with a total limit per
occurrence of One Million Dollars ($1,000,000).
c. Workers’ Compensation insurance in the amount of
One Million Dollars ($1,000,000).

17. Independent Contractor: Contractor is an independent Contractor; neither Contractor nor its officers,
representatives, agents, or employees are in law or in
fact employees of Owner.

18. Subcontractors: Contractor is permitted to subcontract any or all work set forth in the Scope of Work to
licensed and insured subcontractors of its choosing.

19. Owner’s Responsibility for Existing Installations and Conditions: Owner warrants that it has fully disclosed
to Contractor all known conditions existing within the
physical area defined as the Scope of Work and said
disclosures are incorporated by reference into this
contract

20. Raising, moving, or lifting of objects on the roof to allow for the proper application of the roof system
and/or roofing materials, including without limitation, conduits, signs, skylights, air conditioners, TV
antennas, satellite dishes, guide wires, A/C units and
condensing pipes, is Owner’s responsibility. Owner
remains liable and responsible for said actions which,
if not done by Owner, Contractor is authorized to
perform, without liability or responsibility for any
damage to said items or from the consequences of said

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]
action, except in the case of either intentionally created damage or gross negligence.

21. Satellite dishes, solar heating and solar electric
equipment: If necessary, it is Owner's responsibility to disconnect, and reinstall this equipment.

22. Asbestos. Roof disposal does not include removal of asbestos material. Asbestos abatement is the sole
responsibility of the Owner and any asbestos
abatement should be accomplished by a licensed
asbestos removal company, unless expressly included
in the Scope of Work for an additional cost.

23. Contractor’s liability to Owner shall be limited to damage caused by intentional, reckless, or negligent
workmanship in carrying out and completion of the
work. Owner shall notify Contractor in writing, of
any claim of damage in sufficient time for Contractor,
at its option, to inspect the claimed damage.

Contractor shall have first right of refusal to perform any repairs.

24. Contractor shall not be liable for damage that arises to any part of the building as a result of Contractor’s
reasonable, non-negligent execution of the work,
including but not limited to, drywall issues, e.g.,
cracking or raised nail heads, and damage resulting
from improperly installed sprinkler lines, electrical
lines, or any other conduit, etc.

25. Contractor is not responsible for any other existing waterproofing systems, i.e., windows, doors, chimney
cap, planters, stucco walls, etc.

26. Contractor is not liable or responsible for any damage to the roof system caused by the actions of any other
party at the time Contractor’s work is being done or
after Contractor has completed its work and repair of
any such damage by Contractor shall require an
additional agreement/Change Order.

27. Owner or Homeowner Association (“HOA”)
Liquidated Damages for Negative Reviews. Contractor
strives to perform every job professionally and in a
manner that satisfies the Owner. In the event any
problems arise that are the Contractor’s responsibility, Contractor shall be given first right of refusal to
perform such repairs as set forth in paragraph 24 above.

Contractor’s business reputation is paramount and any
unwarranted negative reviews cause damage to this
reputation in an amount that cannot be easily
ascertained or remedied. Based on this, Owner and/or
the HOA agree to not post any negative reviews, or
allow its members to post any negative reviews for any
non-negligent work by the Contractor or for any issues
prior to Contractor being provided an opportunity to
repair such work. To the extent a negative review is
posted on any site, Owner or HOA agree to take steps
to immediately have the negative review removed.

Owner and Homeowner agree that they will be
responsible for liquidated damages to the Contractor in the amount of a $100 per day that any negative review
remains posted, up to a maximum of $5,000 per
negative review.

28. No warranty, express or implied, other than as
specifically set forth herein, or as specifically agreed in a separate individual contract, is included in this
contract.

29. On re-roof projects, where the entire roof is replaced and new roofing material is utilized, ADCO warrants
the workmanship for a period of two years.

30. On re-roof projects, where the scope of work involves less than the entire roof is replaced and new roofing
material is utilized, ADCO warrants the workmanship
for a period of time equal to the period of two-years,
limited to the portion of the roof covered by the scope of work.

31. On re-roof projects, where the scope of work involves less than the entire roof is replaced and new roofing
material is not utilized, ADCO warrants the
workmanship only, limited to the area of the roof
described in the scope of work and not as to the
materials, for two years.

32. No Contractor warranty or manufacturer warranty will be provided, or become effective, until Contractor has
been paid in full for all work satisfactorily completed.

33. CONTRACTOR’S WARRANTY IS EXPRESSLY

IN LIEU OF ANY OTHER GUARANTEES OR

WARRANTIES, INCLUDING ANY IMPLIED

WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE, and of
any other obligations or liability of Contractor or its employees, subcontractors, or agents, whether any
claim against it or them is based upon negligence,
breach of warranty, or any other theory. In no event
shall Contractor or its employees, subcontractors, or
agents, be liable for any CONSEQUENTIAL OR
INCIDENTAL DAMAGES of any kind, including,
but not limited to, interior or exterior damages and/or mold growth. Owner understands that the Contract
Price reflects this limitation of damages and warrants
that it has read and agrees to this provision.

34. Owner is required to perform, and maintain
contemporaneous written records of, routine
maintenance on the roofing system in accordance with
Manufacturer’s specifications or guidelines in order to keep both the Contractor’s warranties as set forth
herein and the coverage of the Manufacturer’s
Warranty intact. Contractor shall provide a reasonable
maintenance schedule.

35. For all work and materials for which Owner has paid Contractor, Contractor shall keep the Owner,
Association, the Work, the Project, and any fund from
which construction costs are to be paid free and clear

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]
of all liens, claims, stop payment notices or stop work notices, which are based on claims made by claimants
entitled to be paid by Contractor.

36. Should any lien, claim, or stop work notice, as limited in paragraph 34, be so asserted by claimants entitled to be paid by Contractor due to nonpayment of the
claimant, and whether contested or not, for which the
Owner has paid Contractor’s invoice covering the
work or materials which are the basis for said claims,
Owner may, at its sole discretion and without limiting
or waiving any rights or remedies of any other
interested person, pay the amount of any such lien,
claim, or stop notice by issuance of joint payment to
Contractor and the claimant, and/or retain from any
payments then due or which thereafter become due to
Contractor, whether under this Agreement or
otherwise, an amount sufficient to discharge the
claimed amount.

37. If Owner fails to pay Contractor as required by this contract and that failure results in the assertion of a lien for non-payment to any subcontractor or material
supplier, Contractor’s obligation to keep Association,
the Work, the Project, and any fund from which
construction costs are to be paid free and clear of all liens, claims, or stop notices, ceases until payment of said amounts, either to contractor or jointly to
contractor and claimant, occurs. Owner shall be liable
to contractor for all consequential damages resulting
from said non-payment.

38. Direct contractor liens. Contractor is entitled to obtain and enforce a lien against Owner pursuant to the
provisions of California Civil Code sections 8200 –
8216, 8400 – 8404, 8410 – 8424, 8430 – 8430 - 8434,
8440 – 8448, and 8460 – 8470.

39. Owner’s failure to pay Contractor’s invoices when
within thirty-five (35) days of the date due may result in the filing of a stop work notice by Contractor
pursuant to Civil Code section 8830 et seq. Contractor
shall have the right to stop work and deem the Owner
in default on the Contract, and proceed against the
Owner for recovery of all damages incurred as a result
of the breach of Contract, including but not limited to, unpaid balances, penalties, interest, lost profits on the entire Contract.

40. On giving a stop work notice as provided in Civil Code sections 8830 and 8838, Contractor is not liable for
any delay or damage which may result.

41. Attorneys’ Fees and Costs. The prevailing party in any controversy shall be entitled to recover his, her, or its reasonable attorneys' fees, costs, and fees incurred by experts, except as limited in Paragraph 40.

42. Mediation. Owner and Contractor agree to first
mediate any disputes related to this Agreement prior
to pursuing any other legal remedies, with all costs to be evenly divided between the mediating parties,
unless otherwise agreed to in writing between the
parties. Any party who fails to engage in the mediation process in good faith waives the right to collect
prevailing party attorney fees and/or cost.

43. Contract Form and Formalities. Owner waives any
claims based on any assertion that the Agreement
fails to comply with the Home Improvement Contract
law.

44. Final Payment. Owner acknowledges that completion
of the scope of work and/or delivery to Owner the
permit department’s documentation identifying the
scope of work completion, constitutes completion for
the purpose of final payment to Contractor.

45. Permit. If the permit requirements by the jurisdiction where the project is located require additional work,
for example, the installation of smoke detectors,
carbon dioxide detectors, changes in water flow for
showers and water closets, impact glazing, and
seismic gas shut off or similar work in addition to the roofing project, unless said work is specifically
described and included in the work to be performed,
it is the Owner’s responsibility to make arrangements
for that work and provide the permit department with
any and all required statements that the work has been
completed.

W.O. # 19032
Reroof

Main Line: (800) 7RE-ROOF (773-7663)
5743 Cahuenga Boulevard • North Hollywood, CA 91601 • Ph: (818) 505-9272 • Fx: (818) 505-9824 www.adcoroofing.com • [email protected]
Acceptance of Proposal
You are hereby authorized to furnish all materials and labor required to complete the work mentioned in the above proposal, for which I agree to pay the amount mentioned in said proposal, and according to the terms thereof.

Authorized Signature:________________________ Date: ________________

CITY OF COVINA AGREEMENT FOR

MINOR CONSTRUCTION AND MAINTENANCE SERVICES
This Agreement (“Agreement”) is dated November 18, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and ADCO Roofing & Waterproofing, a California corporation (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to repair the shed’s roofing structure at the Rancho Simi Booster Pump Station.

B. Contractor represents that it is fully qualified to perform such work by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform this work in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026 unless sooner terminated as provided in Section 14 of this Agreement.

2. Compensation.

A. Cost of Work. For the Work described in Section 3 of this Agreement, Contractor shall receive the sum of exceed Twenty-Four Thousand Seven Hundred Fifty Dollars ($24,750) payable in accordance with the Schedule of Payments, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule). Any terms other than a description of the work to be performed, costs of the work, or the payment schedule contained in Exhibit A is null and void and not a part of this Agreement.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Contractor, unless the City Council and the Contractor Representative authorize the additional services in writing prior to Contractor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A (Scope of Work and Payment Schedule), or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Contractor’s Work.

A. Scope of Services. Contractor shall construct and install all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A (Scope of Work and Payment Schedule) and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance

ATTACHMENT B

with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed in writing by the City. City may request, in writing, changes in the Scope of Work to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Lourdes Gonsalez, Contract Admin (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Work under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Work on the Effective Date and shall perform all Work by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Work under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Work required under this Agreement. All of the Work required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Work. Contractor shall determine the means, methods, and details by which Contractor’s personnel will perform the Work under this Agreement. Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work and compliance with the customary professional standards.

F. Compliance with Laws. The Contractor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction services. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

H. City Approval. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance.

I. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent

examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

J. Contractor's Affidavit. After the completion of the Work contemplated by this Agreement, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California.

K. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215.

L. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215.

M. Inspection. The Work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the Work. The Work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the Work.

N. Warranty. Contractor shall guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by City against any defective work or labor done or defective materials furnished.

O. Liquidated Damages; Extension Of Time. In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of one Thousand Dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Section 3 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City.

4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount

due. If City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this agreement available during Contractor’s regular working hours to City for review and audit by City.

D. Waiver of Claims. On or before making final request for payment under Paragraph B, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

6. Independent Contractor.

A. Contractor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor and Contractor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Contractor’s personnel. Contractor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Contractor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Contractor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Contractor’s personnel require to perform any of the services required by this Agreement. Contractor shall perform the services off of City premises at locations of Contractor’s choice, except as otherwise may from time to time be necessary in order for

Contractor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Contractor’s performance of the Work under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Contractor from time to time for Contractor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder. Contractor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Contractor’s personnel in connection with their performance of the Work under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Contractor and any of its officers, employees, agents, and subcontractors providing any of the Work under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Contractor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Contractor agrees that, in providing its employees and any other personnel to City to perform the Work under this Agreement, Contractor shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended.

Without limitation to the foregoing, Contractor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Contractor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Contractor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Contractor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential. Contractor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Contractor shall return all data to City upon the expiration or termination of this Agreement. Contractor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Work under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar services for other clients, but Contractor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Contractor executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in

connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Contractor is a limited liability company, the commercial general liability coverage shall be

amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Work under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per accident for bodily injury or disease. If Contractor has no employees while performing Work under this Agreement, workers’ compensation policy is not required, but Contractor shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Contractor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon. Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Work under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Work under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Work required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against the City relating to Contractor’s performance or Work rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

13. Records and Inspections. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Contractor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least seven (7) calendar days before the termination or suspension is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Work required by this Agreement.

15. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Contractor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Contractor:

Attn: Public Works Department Attn: Lourdes Gonsalez
City of Covina ADCO Roofing & Waterproofing
125 E. College Street 5743 Cahuenga Blvd
Covina, California 91723 Hollywood, CA 91601

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. If the City Manager has entered into this Agreement on behalf of the City, the City Manager may approve an amendment to this Agreement and additional payment up to the amount of his contract authority. If this Agreement was originally approved by the City Council, then any amendments shall be approved by the City Council, except that the City Manager may approve amendments extending the time for performance, modifying the scope of work without any change to the maximum payment, approving a change in name of the Contractor, or terminating the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Claim Dispute Resolution. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims.

All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein.

30. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

31. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Contractor:

ADCO Roofing & Weatherproofing
a California corporation
By:

Name: Andrew Triphon
Title: President
By:

Name: Lourdes Gonsalez
Title: Contract Admin
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

EXHIBIT A

SCOPE OF WORK AND PAYMENT SCHEDULE

EXHIBIT B

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Contractor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Contractor or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contractor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor for each calendar day during which such

worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: November 18, 2025
Title: Approve the Annual Report and Establish the Date, Time, and Place for the Public Hearing for the Calendar Year 2026 Annual Assessment of the Downtown Covina Business Area Enhancement District (BAED)
Presented by: Theresa Franke, Director of Finance
Recommendation: 1. Approve the Annual Report of the Downtown Covina Business Area Enhancement District (BAED); and

2. Adopt Resolution CC 2025-119, declaring its intent to levy an annual assessment for the calendar year 2026 in the Downtown Covina Business Area Enhancement District, and establish the public hearing on December 16, 2025 at 7:30 p.m. in the City Council Chambers.

EXECUTIVE SUMMARY/BACKGROUND:

In May 1996, the City of Covina, in cooperation with the Covina Downtown Association (CDA), established a Downtown Business Area Enhancement District (Ordinance No. 96-1805) pursuant to the Parking and Business Improvement Area Law of 1989. The boundaries of the BAED are within downtown Covina, and more specifically include all ground floor businesses fronting on Citrus Avenue between Badillo Street and San Bernardino Road, and two second floor businesses, located at 102 North Citrus and 122 ½ North Citrus.

Each business in the BAED is assessed a fee of $125 per year, through the City’s business license fee collection process, to be used to promote and market the Downtown area and to provide general maintenance of common areas.

DISCUSSION:

The CDA Advisory Board has completed the annual report. Legal requirements for the continuation of this agreement obligate the City to:

1. Approve the Annual Report

2. Adopt a resolution of intention to levy an annual assessment

3. Hold a public hearing on this assessment

4. Adopt a resolution confirming the Annual Report
This meeting will satisfy the first two of these requirements. The second two items will be addressed at the December 16, 2025 Council Meeting. Council may make changes to the Annual Report after the public hearing.

There are no proposed changes from the Advisory Board this year.

FISCAL IMPACT:

Fees collected less fees incurred by the City are remitted to the CDA. There is no General Fund impact.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

No CEQA involvement.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2025-119

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, DECLARING ITS INTENT TO LEVY AN ANNUAL
ASSESSMENT FOR THE CALENDAR YEAR 2026 IN THE DOWNTOWN

BUSINESS AREA ENHANCEMENT DISTRICT, AND ESTABLISHING

THE DATE, TIME AND PLACE FOR THE PUBLIC HEARING
WHEREAS, the City Council has previously established the Downtown Business Area Enhancement District (the “BAED”), created pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code, Sections 36500 et seq.); and WHEREAS, the City Council desires to continue the BAED by levying the annual assessment permitted by the Ordinance which established the BAED.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Covina does hereby declare its intent to levy and collect assessments in the BAED for calendar year 2026 in the time and manner specified in the ordinance which established the BAED.

SECTION 2. The boundaries of the BAED shall remain as established.

SECTION 3. The types of improvements and activities to be funded by the levy of assessments on the businesses in the BAED may include, but are not limited to, the following:
a) safety and security programs
b) parking facilities
c) benches
d) trash receptacles
e) street lighting
f) decorations
g) parks
h) fountains
i) business promotion
j) other improvements and activities which confer special benefits upon the businesses for which the improvements and activities are provided No substantial changes will be made to this list of improvements and activities.

SECTION 4. The name of the Parking and Business Improvement Area under which this levy and collection is carried out is the Covina Downtown Business Area Enhancement District (“BAED”). The boundaries of the BAED are within downtown Covina, and more specifically include all ground floor businesses fronting on Citrus Avenue between Badillo Street and San Bernardino Road and two second floor businesses, located at 102 North Citrus and 122 ½ North Citrus.

Resolution CC 2025-119 Page 2 of 2
SECTION 5. A full and detailed description of the improvements and activities to be provided for fiscal year 2026, the boundaries of the BAED and any benefit zones within it, and the proposed assessments to be levied upon the businesses within the BAED for that fiscal year can be found in the Advisory Board’s report on file with the City Clerk.

SECTION 6. The City Council hereby establishes the regularly scheduled City Council meeting of December 16, 2025, at 7:30 p.m. as the time and place for a public hearing on the levy of the proposed assessments for calendar year 2025. At this public hearing, protests may be made orally or in writing by any interested person. Any protest pertaining to the regularity or sufficiency of these proceedings shall be in writing and shall clearly set forth the irregularity or defect to which the objection may be made. Any protest made must comply with the provisions of California Streets and Highways Code section 36524 and 36525.

SECTION 7. The City Clerk shall give notice of the public hearing by causing this Resolution of Intention to be published once in a newspaper of general circulation in the City at least seven days before the public hearing.

SECTION 8. The City Clerk shall certify as to the adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 18
th day of November, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-119 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 18
th
day of November, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: November 18, 2025
Title: San Bernardino Road Resurfacing Project – Project No. P2602 & Frontage Median Bioswale Installation Project – Project No. P2606 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Gentry Brothers, Inc.;

2. Authorize the City Clerk to file a Notice of Completion for the San Bernardino Road Resurfacing Project – Project No. P2602 & the Frontage Median Bioswale Installation Project – Project No. P2606;

3. Authorize the City Engineer to execute Change Order #1 for Additional Construction Management & Inspection Services & Design to CEJ Engineers, Inc. in the amount of $86,400 for a new total contract amount of $226,400 for the San Bernardino Road Resurfacing Project – Project No. P2602; and

4. Approve Resolution CC 2025-118 appropriating $85,473.27 from available Proposition C Fund – Fund Balance and $179,016.53 from available Measure M Fund – Fund Balance for use towards the completion of the San Bernardino Road Resurfacing Project – Project No. P2602.

EXECUTIVE SUMMARY/BACKGROUND:

On July 15, 2025, the City Council approved a contract with Gentry Brothers, Inc. in the amount of $956,835.40 with a project scope that included replacement of 2,335 tons of AC overlay pavement, miscellaneous concrete work and other appurtenances along San Bernardino Road between Azusa Avenue and Lark Ellen Avenue.

Furthermore, on July 15, 2025, the City Council adopted Resolution CC 2025-85 amending the Fiscal Year 2025- 2026 Capital Improvement Program adding the “Frontage Median Bioswale Installation Project – Project No.

P2606” and appropriating $50,000 in Measure W – Municipal Funds for use towards design and construction of the project. City staff engaged with the contractor and requested a change order to complete a bioswale installation, concrete work, and tree planting at the frontage median at the northeast corner of Hollenbeck Avenue between W. Idahome Street and W. Shamwood Street. Due to underground utilities being present at the project site, the bioswale installation was not completed and removed from the scope of work. Tree planting, mulch installation, and concrete work was completed in the frontage median.

Project construction has been completed and City staff recommends acceptance of the work performed by Gentry Brothers, Inc., and to authorize the City Clerk to file a Notice of Completion (Attachment A) for the San Bernardino Road Resurfacing Project – Project No. P2602 & the Frontage Median Bioswale Installation Project – Project No. P2606.

DISCUSSION:

During construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change orders, increasing the overall contract amount by $306,854.40:

 Change Order No. 1 – Increased the overall contract by $25,600 for tree planting, mulch installation, and concrete work
 Change Order No. 2 – Increased the overall contact by $98,400 for additional PCC Pavement on Azusa Avenue and Badillo Street
 Change Order No. 3 – Increased the overall contract amount by $120,000 for additional AC Pavement on Azusa Avenue and Badillo Street
 Change Order No. 4 – Increased the overall contract amount by $3,300 for additional striping on San Bernardino Road
 Change Order No. 5 – Increased the overall contract amount by $59,554.40 for quantity adjustments FISCAL IMPACT:

Project funding for the San Bernardino Road Resurfacing Project – Project No. P2602 & the Frontage Median Bioswale Installation Project – Project No. P2606 was originally allocated as follows:

Source of Project Funds Amount Account
Proposition C $1,200,000 2405-2200-55310-P2602
Measure W $50,000 2510-5600-55320-P2606
Total $1,250,000
The following table represents the final project summary:

Item
Actual
Prop C/Measure
M
Measure W
Project Appropriations $1,200,000 $50,000
Gentry Brothers, Inc. – (Contract Amount plus
Change Orders) ($1,238,089.80) ($25,600)
CEJ Engineers, Inc – (Construction Management
& Inspection Services plus Change Order)
($226,400)
($15,220)
Total Actual Expenditures ($1,464,489.80) ($40,820)
Total (UNDER)/OVER BUDGET ($264,489.80) $9,180
Additional Prop C Funding $85,473.27
Measure M Funding $179,016.53
TOTAL ADDITIONAL APPROPRIATIONS $264,489.80
Approval of Resolution CC 2025-118 will appropriate an additional $85,473.27 in Proposition C Fund – Fund Balance monies into project account number 2405-2200-55310-P2602 and $179,016.53 from available Measure M Fund – Fund Balance monies into project account number 2420-2200-55310-P2602 for use the completion of the San Bernardino Road Resurfacing Project – Project No. P2602. The revised allocation is as follows:

Source of Project Funds Amount Account
Proposition C $1,285,473.27 2405-2200-55310-P2602
Measure W $40,820 2510-5600-55320-P2606
Measure M $179,016.53 2420-2200-55310-P2602
Total $1,505,309.80
Project savings from the Frontage Median Bioswale Installation Project – Project No. P2606 of $9,180 will be returned to the City’s Measure W – Municipal Fund - Fund Balance for use towards future projects.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on:

November 14,
2025 . The work done was:

San Bernardino Road Resurfacing Project – Project No. P2602

8. The names of the contractor, if any, for such work improvement was:

Gentry Brothers, Inc. July 15, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

San Bernardino Road Resurfacing Project – Project No. P2602

10. The street address of said property is San Bernardino Road between Azusa Avenue and Lark Ellen Avenue (If no street address has been officially signed, insert “None”.) Dated November 18, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on November 18, , 2025 at Covina , California .

Rafael M. Fajardo, City of Covina

ATTACHMENT B

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on:

November 14,
2025 . The work done was:

Frontage Median Bioswale Installation Project – Project No. P2606

8. The names of the contractor, if any, for such work improvement was:

Gentry Brothers, Inc. July 15, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Frontage Median Bioswale Installation Project – Project No. P2606

10. The street address of said property is
Frontage Median at Northeast Corner of Hollenbeck Avenue between W. Idahome Street and W. Shamwood Street
(If no street address has been officially signed, insert “None”.) Dated November 18, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on November 18, , 2025 at Covina , California .

Rafael M. Fajardo, City of Covina

ATTACHMENT C
RESOLUTION CC 2025-118

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025-2026 CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE $85,473.27
FROM AVAILABLE PROPOSITION C FUND – FUND BALANCE AND
APPROPRIATE $179,016.53 FROM AVAILABLE MEASURE M FUND –

FUND BALANCE FOR USE TOWARDS PROJECT COMPLETION OF
THE SAN BERNARDINO ROAD RESURFACING PROJECT – PROJECT
NO. P2602
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to appropriate funds from available Proposition C Fund – Fund Balance and Measure M Fund – Fund Balance for use towards project completion of the San Bernardino Road Resurfacing Project – Project No. P2602.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025-2026 Capital Improvement Program Budget for the San Bernardino Road Resurfacing Project – P2602.

SECTION 2. Appropriate $85,473.27 from available Proposition C Fund – Fund Balance to account number below and appropriate $179,016.53 from available Measure M Fund – Fund Balance to account number below:

Account No. Account Description Amount ($) Increase/Decrease 24052200-
55310-P2602
Prop C-Streets-Street
Infrastructure-San
Bernardino Road
Resurfacing Project
$85,473.27 Increase
24202200-
55310-P2602
Measure M-StreetsStreet Infrastructure-San
Bernardino Road
Resurfacing Project
$179,016.53 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2025-118 Page 2 of 2
APPROVED and PASSED this 18th day of November, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-118 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 18th day of November, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: November 18, 2025
Title: Trash Enclosure Project – Covina Police Department – Project No. P2604 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by FS Contractors, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Trash Enclosure Project – Covina Police Department – Project No. P2604.

EXECUTIVE SUMMARY/BACKGROUND:

On July 15, 2025, the City Council approved a contract with FS Contractors, Inc. for an amount of $115,000 (including contingencies) with a project scope that included:
 Construction of a new trash enclosure per City of Covina Trash Enclosure Standard Plans  Installation of metal roof panels and metal doors for sustainability  Color match to City specific Standard Plans that complements other citywide trash enclosures Project construction has been completed and City staff recommends acceptance of the work performed by FS Contractors, Inc. and to authorize the City Clerk to file a Notice of Completion (Attachment A) for Trash Enclosure Project – Covina Police Department – Project No. P2604.

DISCUSSION:

During project construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change order, increasing the overall contract amount by $2,000 as follows:
 Change Order No. 1 – Increased the overall contract amount by $820 for Gate Post Modifications  Change Order No. 2 – Increased the overall contract amount by $6,500 for Removable Bollards  Change Order No. 3 – Decreased the overall contract amount by $5,320 for quantity adjustments FISCAL IMPACT:

Project funding for the Trash Enclosure Project – Covina Police Department – Project No. P2604 was allocated as follows:

Source of Project Funds Amount Account
Environmental $150,000 6200-5580-55200-P2604
Total $150,000

The following table represents the final project summary:

Item Actual
Project Appropriations $150,000
FS Contractors, Inc. – (Contract Amount plus Change
Orders) ($115,000)
CEJ Engineers, Inc – (Construction Management &
Inspection Services) ($35,000)
Total Expenditures ($150,000)
Total UNDER/OVER BUDGET $0
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: October 31, 2025 . The work done was:

Trash Enclosure Project – Covina Police Department – Project No. P2604

8. The names of the contractor, if any, for such work improvement was:

FS Contractors, Inc. July 15, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Trash Enclosure Project – Covina Police Department - Project No. P2604

10. The street address of said property is 444 N. Citrus Avenue, Covina, CA 91723 (If no street address has been officially signed, insert “None”.) Dated November 18, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on November 18, , 2025 at Covina , California .

Rafael M. Fajardo, City of Covina

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: November 18, 2025
Title: Resolution CC 2025-117 Accepting an Easement for Pedestrian Access Purposes Associated with the Development of Property at 529 Cutter Way Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: Adopt Resolution CC 2025-117 accepting an easement for pedestrian access purposes associated with the development of property at 529 Cutter Way.

EXECUTIVE SUMMARY:

Resolution CC 2025-117 (Attachment A) is presented for the City Council’s consideration to accept an easement for pedestrian access purposes associated with the development of property at 529 Cutter Way.

BACKGROUND:

On December 10, 2024, the Planning Commission approved Conditional Use Permit (CUP) 23-8 and Site Plan Review Case (SPR) 23-268 to demolish an existing 2,647 square-foot building and construct a 4-story 183,584 square-foot self-storage facility on a 2.25-acre property located at 529 Cutter Way.

DISCUSSION:

The proposed development at 529 Cutter Way is required to dedicate a pedestrian access easement outside of the public right-of-way along the project frontage on Cutter Way and San Bernardino Road to cover the existing public sidewalk.

The proposed dedication is depicted on the location map (Attachment B) and Exhibit B of the Street Deed (Attachment C). The property owner has submitted the executed easement dedication documents to the City for formal acceptance.

FISCAL IMPACT:

There are fiscal impacts to the City associated with the acceptance of this dedication. The City will continue to be responsible for the future on-going maintenance of the existing sidewalk; however, the costs will be nominal.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

During the review process, the Planning Commission approved a Mitigated Negative Declaration (MND) pursuant to Section 15074 of the California Environmental Quality Act (CEQA) Guidelines.

Respectfully submitted,

ATTACHMENT A
RESOLUTION CC 2025-117

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ACCEPTING AN EASEMENT FOR PEDESTRIAN

ACCESS PURPOSES ASSOCIATED WITH THE DEVELOPMENT OF
PROPERTY AT 529 CUTTER WAY
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, an application was submitted to the City of Covina in order to demolish an existing 2,647 square-foot building and construct a 4-story 183,584 square-foot self-storage facility on a 2.25-acre property located at 529 Cutter Way; and WHEREAS, Conditional Use Permit (CUP) 23-8 and Site Plan Review Case (SPR) 23- 268, was principally approved administratively by the Planning Commission on December 10, 2024; and
WHEREAS, it has been found that Conditional Use Permit (CUP) 23-8 and Site Plan Review Case (SPR) 23-268 conforms to the California Environmental Quality Act (CEQA); and WHEREAS, Conditional Use Permit (CUP) 23-8 and Site Plan Review Case (SPR) 23- 268 is required to dedicate a pedestrian access easement outside of the public right-of-way along the project frontage on Cutter Way and San Bernardino Road to cover the existing public sidewalk; and
WHEREAS, the property owner and developer have submitted the executed easement dedication documents to the City for formal acceptance; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby find that CUP 23-8 and SPR 23-268 conforms to CEQA.

SECTION 2. The City Council does hereby approve and accept the dedication to the City of Covina of an easement for pedestrian access purposes for the property located at 592 Cutter Way.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution.

APPROVED and PASSED this 18
th day of November, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor

ATTEST:
______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-117 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 18
th day of November, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_______________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Denotes Pedestrian Access Easement Dedication
ATTACHMENT B – LOCATION MAP
529 CUTTER WAY

ATTACHMENT A

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 10
,
Meeting: November 18, 2025
Title: Authorization to Terminate Agreement Between City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services Provided at the CityOwned Transitional Housing Facility Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Alice Leung, Management Analyst
Recommendation: 1. Authorize the termination of the Agreement between the City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services to be Provided at the Transitional House for FY 2023-2026, and

2. Authorize the City Manager/Executive Director, or his designee, to issue a Notice of Termination to Catholic Charities of Los Angeles, Inc. (CCLA), for the Agreement of Services to be Provided at the Transitional House for FY 2023-2026, and to execute and take all necessary steps to close out the Agreement and related disbursements.

EXECUTIVE SUMMARY/BACKGROUND:

The McGill Transitional House (“Transitional House”) operates as a three-bedroom transitional home that was purchased in 2004 using affordable housing set-aside monies from the City’s former Redevelopment Agency (“RDA”). The Transitional House was established as a transitional housing program for homeless families and has housed fifty-seven families since operations began in 2006. Two bedrooms are dedicated to transitional care, and one bedroom is reserved for the on-site manager. Catholic Charities of Los Angeles, Inc. (CCLA) has served as the onsite manager for case management and operations at the Transitional House since 2009.

In 2023, the Transitional House became vacant due to the need to make repairs in and around the property. This was compounded with staffing transitions at CCLA, and since this time, operations at the Transitional House have not resumed. Further, following the State’s dissolution of Redevelopment Agencies (“RDAs”) in 2012, related RDA and housing authority matters have been in a winding down process, with property tax increment monies previously allocated for RDA activities being redirected to other taxing entities. As a result, the City’s resources to operate the Transitional House have become increasingly limited.

As a result of these factors, it is recommended that the City Council consider terminating its agreement with CCLA for the oversight of operations at the Transitional House. As proposed, the City will consider other alternatives for the Transitional House and its affordable housing programs and present them to the City Council at a later date.

DISCUSSION:

Under the Agreement, CCLA is responsible for operation, supportive, and administrative services, which is carried out by staff employed by CCLA, who are based at the Pomona office and on -site at the Transitional House. The three-year Agreement term commenced on July 1, 2023, and is scheduled to conclude on June 30, 2026. The CCLA staff consists of the Case Manager, who assists the residents in reaching their planned goals towards permanent housing; and a Residential Case Manager, who oversees daily operations of Transitional House.

Since July 2023, no new clients have been served, and the Transitional House has remained vacant. Additionally, CCLA currently has no assigned Case Manager or Residential Case Manager to operate the Program. Given these circumstances and considering limited funding available to the Housing Authority, Staff recommends terminating the Agreement with CCLA. The Agreement permits the City of Covina/Covina Housing Authority to terminate with thirty (30) days’ written notice. Upon City Council and Housing Authority approval, Staff will issue the required notice to CCLA and coordinate necessary steps to close out the Agreement and related disbursements.

FISCAL IMPACT:

The only fiscal impact in terminating the Agreement is that it will halt further expenditures under the current program budget, preserving remaining funds within the Low- and Moderate-Income Housing Asset Fund and related sources. These funds may later be reallocated or reprogrammed, subject to City Council and Housing Authority direction.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Staff has determined that the Agreement is categorically exempt from further California Environmental Quality Act ("CEQA") review pursuant to State CEQA Guidelines Section 15378(b)(4) because it is a government funding mechanism.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 11
Meeting: November 18, 2025
Title: Professional Services Agreement with MIG, Inc., for On Call Planning Consulting Services Presented by: Brian K. Lee, AICP, Deputy City Manager/Director of Community Development Recommendation: Approve the Professional Services Agreement with MIG, Inc. for a term of two (2) years in a not-to-exceed amount of $150,000.

EXECUTIVE SUMMARY/BACKGROKUND
Since 2015, MIG Inc. has served the City in a variety of advisory planning roles, including the review of complex development projects, specific planning efforts and as-needed staff support services. Among these projects, includes two (2) developments within the Masonic Homes master plan, the OLA Sports Bar project, planning and community outreach support with the Covina Active Streets and Multi Modal Connectivity Plan, and project management services for a complex mixed-use development for the 1000 N Azusa property. Funding for these assignments is derived primarily through developer deposits and grant awards. As proposed, the City Council will consider an on-call services agreement for continued support services in the City’s Community Development Department for a two-year term in an amount not-to-exceed $150 thousand.

FISCAL IMPACT:

Compensation for the on-call planning consultants is provided for through various developer deposits, and, through the Planning Division consulting related budget account, 1010-4010-51005. At times, funding for services may be attributable to grants.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is not a project within the meaning of Section 15378 of the CEQA guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly.

Respectfully submitted,

12923-0001\1917425v3.doc

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated November 18, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and MIG, Inc., a California Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide planning, urban design, community outreach, environmental analysist and support, economic analysis and support, and engineering services, on an on-call, as needed basis.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2027, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for up to two additional one-year terms. In no event shall the contract be extended beyond December 31, 2029.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed One Hundred and Fifty Thousand Dollars ($150,000) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

12923-0001\1917425v3.doc
A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Lisa Brownfield (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount

12923-0001\1917425v3.doc
due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as

12923-0001\1917425v3.doc
may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired

12923-0001\1917425v3.doc
annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen,

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contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.

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D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

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E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

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12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

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If to City: If to Consultant:

Attn: Daniella Andrade Lisa Brownfied, Principal
City of Covina MIG, Inc.
125 E. College Street| 21 Miller Alley #210
Covina, California 91723 Pasadena, CA
[email protected] [email protected]

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A & B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

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22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute

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this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Candice K. Lee
Title: City Attorney
Consultant:

MIG, Inc.,
a California Corporation
By:

Name: Daniel Iacofano
Title: President and CEO
By:

Name: Roxanne Evanoff
Title: Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

APPROVED FEE SCHEDULE

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EXHIBIT B

SCOPE OF SERVICES

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 12
Meeting: November 18, 2025
Title: Consideration of an Amended and Restated Agreement for Legal Services with Richard, Watson and Gershon
Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council approve the Amended and Restated Legal Services Agreement with Richards, Watson and Gershon and authorize the City Manager to execute the Agreement.

EXECUTIVE SUMMARY/BACKGROUND:

The City has utilized Richards, Watson and Gershon for the provision of legal services since 2015. Following an interview process, the City Council authorized the City Manager to negotiate terms of an Amended and Restated Agreement to continue these services. As proposed, the Council will consider the updated terms and proposed agreement, with an effective date of December 1, 2025.

DISCUSSION:

The City utilizes a specialized legal services firm for the provision of city attorney and general legal services.

This relationship has proven beneficial, in that it provides the City with subject-matter expertise in various areas of municipal services. Founded in 1954, Richards, Watson and Gershon (“RWG”) serves as legal counsel for over sixty (60) public agencies and as City Attorney for twenty-seven (27) cities in California.

The proposed terms of an Amended and Restated Agreement with RWG are included in Attachment A and briefly summarized below:
 Term: Effective December 1, 2025 and continuing in effect until terminated by the City or RWG;  Annual Evaluation: To be completed in and around March or April  Fee Adjustments: Beginning July 1, 2027, the actual change in the Consumer Price Index – All Urban for Los Angeles, Long Beach, Anaheim for the prior twelve (12) months and not greater than five percent (5%)
 Scope of Services/Fees
o General Services to be billed at $260 hourly for the first one hundred (100) hours per month and $280 hourly thereafter.
o Litigation/Special Services to be billed at $275 hourly for associates and $320 hourly for partners for matters pertaining to labor/employment law, housing authority, environmental law, water matters, telecommunication matters, cannabis matters, tax/fee/assessment matters, public construction disputes and complex real estate matters.

In comparing recently approved legal services agreements in four (4) cities in the region, it was determined that the proposed rates are reasonable. In these cities, general services are billed in a range of roughly $240 - $290 per hour and litigation/special services are billed in a range of roughly $264 - $334 per hour.

FISCAL IMPACT:

Funding for legal services is included in the City’s Fiscal Year 2024-25 operating budget.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

ATTACHMENT A

AMENDED AND RESTATED LEGAL SERVICES AGREEMENT

THIS AMENDED AND RESTATED LEGAL SERVICES AGREEMENT
(“Agreement”) is made and entered into as of this ____ day of ________, 2025, by and between the City of Covina and the Covina Housing Authority (collectively, “City”) and the law firm of Richards, Watson & Gershon (“RWG”), a California professional corporation. In consideration of the mutual promises set forth herein, the parties agree as follows:

RECITALS
A. This Agreement is made with respect to the following purposes and facts that each party agrees are true and correct:

B. On May 19, 2015, the City and RWG entered into that certain agreement entitled “Legal Service Agreement,” which is referred to herein as the “Original Agreement.” The Original Agreement was amended on June 18, 2019, by way of a First Amendment to the Original Agreement to increase the monthly retainer amount for legal services contained in Exhibit A of the Original Agreement. Pursuant to provisions of the First Amendment to the Agreement, the rates specified in Exhibit A were automatically adjusted by a portion of the change in the Consumer Price Index for the one-year period from July 2021 to July 2022 by letter dated June 2, 2022.

C. The City desires to maintain RWG and to have RWG continue to provide legal services for the City, and RWG has agreed to provide such services, pursuant to the terms of this Agreement, including an updated Compensation Rate Schedule, and to supersede the terms of the Original Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Scope of Work. RWG shall perform all legal services for the City as directed by the City Council through the City Manager, except as provided in Section 5 with respect to conflicts. Legal services shall include the following:

A. Attendance at City Council meetings;
B. Legal research and legal advice to the City Council, City Manager, and designated City Staff;
C. Preparation and review of ordinances, resolutions, and agreements as requested;
D. Representation of the City, City officials, and employees in claims and litigation filed by or against the City as requested;
E. Oversight of legal matters handled by outside counsel; F. Performance of the duties and exercise of the authority of a city attorney as provided in the California Government Code, other statutes, and the Covina Municipal Code;

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G. Legal services for entities created by the City Council, including the Covina Housing Authority; and
H. Such other legal services as may be directed by the City Council or City Manager from time to time.

2. Term. This Agreement shall commence as of the 1st day of December, 2025 and on that date, supersede the Original Agreement as amended by the First Amended. This Agreement shall continue in effect until terminated by the City or RWG as provided herein. City or RWG may terminate this Agreement at any time, with or without cause, on written notice to the other party. City shall endeavor to provide ten (10) days written notice to RWG but shall not be obligated to do so. RWG shall provide thirty (30) days written notice to City prior to termination of this Agreement. In the event of termination RWG shall comply with all provisions of the Rules of Professional Conduct for the termination of a client relationship, shall assist the City in transition to a new firm, and shall be compensated for such assistance at the rates provided for in this Agreement.

3. Designation of City Attorney. Kevin G. Ennis shall be designated as City Attorney for the City and Zachary Heinsleman shall be designated as Assistant City Attorney.

Mr. Ennis and Mr. Heinselman will be the RWG attorneys with primary responsibility for providing legal services for the City and Mr. Ennis will be the primary contact for the City Council and the staff. Other RWG attorneys will be assigned to work on legal matters for the City on an “as-needed” basis under Mr. Ennis’ and Mr. Heinselman’s direct supervision.

4. Compensation Rates and Annual Inflationary Adjustment. RWG shall be compensated for the performance of the legal services in accordance with the Compensation Rate Schedule for City of Covina (“Compensation Rate Schedule”), attached to this Agreement as Exhibit A and incorporated herein as though set forth in full. The Compensation Rate Schedule shall be adjusted annually at the times and by the formula specified in Exhibit A.

5. Annual Evaluation of the City Attorney. It is the expectation of the parties that the City Attorney shall be evaluated by the City Council on an annual basis in or around March or April of each year and concurrently or immediately after the evaluation of the City Manager.

The City Attorney shall schedule such reviews pursuant to City Council agenda procedures and in coordination with the City Manager. Nothing in this paragraph is intended to limit additional interim evaluations or review or to limit the normal communications process between the City Council and the City Attorney.

5. Conflicts of Interest. RWG shall comply with all applicable laws and professional rules and standards relating to any known conflict of interest involving the City and matters upon which RWG is providing legal services under this Agreement. RWG shall not reveal confidential information of the City except with the consent of the City Council or as otherwise required by law. RWG shall notify the City Manager of any conflict of interest related to matters upon which it is providing legal services under this Agreement upon discovery of any such conflicts. In the event that such conflict is not or cannot be waived or resolved, City shall retain legal counsel and RWG shall assist and cooperate with legal counsel retained by the City Council on the matter for which the conflict arose, to the extent permitted by law and professional ethics rules.

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6. Client Files.

A. At the conclusion of this Agreement, the original client files for the work performed under this Agreement for the City shall be made available to City. RWG will be entitled to make copies of the client files. At the conclusion of this Agreement, (whether or not City takes possession of the client files) City shall take possession of any and all original contracts, and other such important documents that may be in the client files and RWG shall have no further responsibility with regard to such documents.

B. If City does not take possession of the client files at the conclusion of the Agreement, RWG shall store such client files for a period of at least one (1) year. At the conclusion of such one (1) year period, RWG may send to City a notice, advising of RWG’s intention to dispose of the client files. The City shall have sixty (60) days from the date of such notice to take possession of the client files. If City does not take possession of the client files during that time, City agrees that RWG may dispose of the client files without further notice.

C. This section shall survive the expiration of this Agreement.

7. Indemnification. RWG agrees to indemnify and hold harmless City, its elected officials, officers, agents and employees from any and all losses to the extent caused by the wrongful or negligent action or inaction of RWG or any person employed by RWG in the performance of this Agreement. This section shall survive the expiration of this Agreement.

8. Insurance.

A. Coverage Levels. RWG shall maintain at all times during the term of this Agreement policies of insurance with at least the minimum coverage specified below:
1) General liability insurance coverage with a minimum limit of liability of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the general aggregate.
2) Professional liability coverage with a minimum limit of liability of Two Million Dollars ($2,000,000) per occurrence or claim and Two Million Dollars ($2,000,000) in the aggregate, providing coverage for damages or losses suffered by City as a result of wrongful errors or omissions or neglect by RWG that arises out of the professional services required by this Agreement. Such insurance may be subject to reasonable terms, limitations and conditions and a self-insured retention or deductible to be borne entirely by RWG, which shall not exceed Two Hundred Fifty Thousand Dollars ($250,000) per claim. 3) Automobile liability insurance for non-owned automobiles in an amount of not less than One Million Dollars ($1,000,000). 4) Workers’ compensation coverage in compliance with California law.

B. Prerequisites. The general liability and the automobile liability policies of insurance specified above shall:

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1) Name the City Council of the City of Covina, its officers, agents and employees as additional insureds.
2) Provide minimum thirty (30) days notice of cancellation, said notice to be provided by insurer, except for non-payment of premium for which ten (10) days notice shall be provided by insurer.
3) Be maintained in full force and effect throughout the term of this Agreement.
4) Be placed with insurance carriers authorized to transact business in California with an A.M. Best rating of no less than A-:VII or otherwise acceptable to City.

9. Independent Contractor. No employment relationship is created by this Agreement. RWG shall be an independent contractor of City, except that at all times providing services under the Agreement, RWG’s shareholders and employees shall be acting as public officials.

10. Arbitration. In the event of any dispute between the parties, such dispute shall be submitted to binding arbitration to the maximum extent permitted by law. In the event the parties are unable to agree upon an arbitrator, an arbitrator shall be selected through the rules of the American Arbitration Association. The Arbitrator shall have the authority to set procedures and discovery in the arbitration. This section shall survive the expiration of this Agreement.

11. General Provisions.

A. Assignment/Delegation. This Agreement contemplates the personal professional services of RWG and neither this Agreement, nor any portion thereof, shall be assigned or delegated without the prior written consent of City’s City Council.

B. Interpretation. The following rules of legal construction shall apply:
1) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
2) The article and section captions and headings in this Agreement have been inserted for convenience only, and shall not be considered or referred to in resolving questions of interpretation or construction.
3) Whenever in this Agreement the context may so require, the singular shall refer to and include the plural.

C. Attorney’s Fees. The parties acknowledge and agree that each will bear its own costs, expenses and attorney’s fees arising out of and/or connected with the negotiation, drafting, and execution of this Agreement, and all matters arising out of or connected therewith.

D. Notices. Any notice required to be given shall be deemed to have been given and effective five (5) business days after depositing such notice in the United States mail, postage prepaid, and addressed as follows:

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TO CITY COUNCIL: TO RWG:

City of Covina Kevin G. Ennis
Zachary Heinselman
125 East College Street 350 South Grand Avenue, 37th Floor Covina, California 91723 Los Angeles, California 90071-3101 E. Signatories. Each signatory warrants and represents that the signatory is competent and authorized to execute this Agreement on behalf of the party for whom the signatory purports to sign.

F. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

G. Applicability to other City Entities. The terms of this Agreement and the Compensation Rate Schedule shall apply to legal services performed for entities affiliated with the City that may be established.

H. Modification of Agreement. This Agreement and the provisions set forth herein may be modified only by way of a written amendment to this Agreement that has been approved and executed by and on behalf of both RWG and the City.

IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign below.

CITY OF COVINA
Chris Marcarello
City Manager
Attest:

Andrew Aleman
City Clerk

RICHARDS, WATSON & GERSHON
a Professional Corporation
Kayser O. Sume
Chairman, Board of Directors

12923-0001\3178053v8.doc

EXHIBIT A

RICHARDS, WATSON & GERSHON

COMPENSATION RATE SCHEDULE FOR CITY OF COVINA
EFFECTIVE DECEMBER 1, 2025
General Services. General Services shall be defined to include without limitation: (i) in-person attendance at all City Council meetings unless excused by the City Manager, (ii) in-person attendance at Planning Commission meetings at the designation of the City Manager, (iii) all communications with staff, and any office hours, and all other legal services except legal services defined below as “Litigation and Special Legal Services,” “Third-Party Reimbursed Services,” or “Paralegal Service.” General Services shall be billed to, and compensated by, the City at a composite rate of $260 per hour for all attorneys for the first 1-100 hours in a calendar month and then at a composite rate of $280 per hour for 101 or more hours in a calendar month.

Litigation and Special Legal Services. Litigation and Special Legal Services shall be defined to include all services provided on: (i) labor and employment law matters; (ii) Housing Authority matters; (iii) environmental law matters, including but not limited to, Hazardous Waste, Clean Air Act, and Clean Water Act issues; (iv) water and water rights law matters; (v) telecommunication matters; (vi) cannabis business permit matters; (vii) tax, fee, and assessment matters (e.g. Propositions 13, 218 and 26 and the Mitigation Fee Act; (viii) services in connection with public construction disputes; (ix) services in connection with complex land use and real estate matters, which are defined to mean negotiation, drafting, and related CEQA and/or NEPA work on (a) development agreements and related entitlements, (b) entitlements for land use projects of twenty (20) or more residential units, (c) commercial or mixed use projects in excess of two acres; or (d) projects that will require ten (10) or more hours of time; (x) litigation services (including, without limitation, Pitchess motions, responses to subpoenas where a court filing is necessary, and representing the City in administrative proceedings before other bodies); and (xi) enforcement and prosecution of the City’s Municipal Code. Litigation and Special Services shall be billed to, and compensated by the City at composite hourly rates of, $275 per hour for associate attorneys and $320 per hour for all other attorneys. Time incurred in providing these services will be billed in increments of one-tenth of an hour to billing accounts set up as specified by City staff.

Third-Party Reimbursed Services. Third party Reimbursed Services shall be defined as legal services that the City elects to have reimbursed by third-parties. Third Party Reimbursed Services shall be billed to, and compensated by, the City at a 10% discount from RWG’s then standard hourly rates.

Paralegal Services. Paralegal services are defined as all services provided by paralegal and legal assistants on all matters. Paralegal Services shall be billed to, and compensated by the City at a composite hourly rate of $190.

Travel Time, Reimbursable and/or Other Costs. Travel time to and from City Hall and to other locations required in connection with legal services will be billed at actual time based on the rates for the applicable service category. Mileage, other than routine travel to the City Hall, shall be billed at the standard rate established by the IRS for deducting the operating expenses of an automobile used for business purposes. This rate established by the IRS currently is 70.0 cents per mile. Copying costs will be charged at ten cents ($0.10) per page. Other costs shall

12923-0001\3178053v8.doc
include long distance telephone charges, messenger and delivery services, and computer-assisted legal research services (Westlaw/Lexis and other on-line service). Electronic discovery, litigation support services, and A.I. services shall be billed where necessary and cost-effective.

The Firm will not charge for word processing, secretarial or staff time, and similar clerical tasks.

Adjustments. Commencing July 1, 2027, and annually on each July 1st thereafter, the rates for General Services, Litigation and Special Legal Services, and Paralegal Services will automatically increase by the lesser of: (i) a percentage amount equal to the percentage increase in the United States Department of Labor, Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim statistical area (or any applicable successor index) for the twelve-month period ending on the immediately prior March 31st; and (ii) five percent (5%). Any adjustment of rates pursuant to this provision shall not be effective unless RWG provides written notification to the City of such adjustment. Any adjustment in rates exceeding the adjustment allowed by this provision shall be subject to the City Council’s approval.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: November 18, 2025
Title: Introduction of Ordinance 25-15
Presented by: Brian K. Lee, AICP, Deputy City Manager/Community Development Director Recommendation: Waive full reading and introduce first reading Ordinance 25-15, entitled, “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

EXECUTIVE SUMMARY/BACKGROUND:

In May 2022, the City Council adopted Ordinance 22-06 and created a new Zoning Code Chapter 17.69 Accessory Dwelling Unit (ADU) that established new regulations for implementing a long series of new State ADU Laws (previously Government Code Section 65852.2) adopted between 2019 and 2022. Once again, a series of new laws were enacted in 2023, 2024, and 2025 that affected ADU regulations. Through recent correspondence, HCD staff reminded the City to amend the existing Chapter 17.69 for compliance with the new legislations (new Government Code Section 66310 through 66342). In response, the City has taken a proactive approach to aligning with these new laws, leading to the City's initiated zoning code amendment on ADUs. On October 28, 2025, the Planning Commission conducted a public hearing to consider the proposed zoning code amendment. There were no participants or public comments at the hearing. The Planning Commission concluded the hearing on October 28, 2025, and adopted Resolution No. 2025-024 PC by a vote (4-0-1), recommending to the City Council the approval of the Zoning Code Amendment (ZCA) 25-4, and issue a CEQA exemption.

DISCUSSION:

The following table provides a concise summary of the new State ADU requirements, and the proposed changes to City’s ADU regulations. This table is designed to facilitate a clear understanding of the proposed amendments.

The draft Ordinance with the detailed changes is attached for City Council review.

State Law
(year)
New requirements Proposed Changes
SB 9 (2025) Requires local agencies to submit a copy of ADU/JADU ordinances to the Department
of Housing and Community Development
(HCD) within 60 days after of adoption.

If the local agency fails to provide a copy of
its ordinance to HCD within 60 days, or
fails to response to HCD’s findings that the
ordinance is not compliant with current law
within 30 days, the ordinance will be null
and void.

Staff will submit a copy of an adopted
ordinance to HCD for their review; and
consider HCD findings, if any.

AB-1154
(2025)
Requires that if a JADU has shared
sanitation facilities with the existing
structure, that there must be owneroccupancy in the single family residence in which the JADU unit will be permitted.

Establishes that a JADU must be rented for
a term limit longer than 30 days.

Revised to reflect new owner occupancy
requirements
SB-543
(2025)

1. Revises the definition of a “junior accessory
dwelling unit” to require the size of a JADU
to be no more than 500 square feet of
interior livable space.

Revised 17.69.020 to reflect updated
definitions
Requires a local agency to submit a JADU
ordinance to HCD within 60 days after
adoption for review.

Staff will submit a copy of an adopted
ordinance to HCD
Establishes provision specifying that the
standards applicable to a JADU supersede
any conflicting local ordinance, except as
specified.

Clarified relationship with State ADU Law in

17.69.010
Allows for permit application for a JADU to
be considered pursuant to this ministerial
approval provision, and prohibits a local
ordinance, policy, or regulation, other than a
JADU ordinance consistent with the laws
governing approvals of JADUs, from being
the basis for the delay or denial of a
building permit or a use permit under this
ministerial approval provision.

Requires a local agency to determine
whether an application for ADU or JADU is
complete and provide written notice of the
determination not later than 15 business
days after the permitting agency received
the application. If the permitting agency
determines that an application is
incomplete, this provision would require the
permitting agency to provide the applicant
with a list of incomplete items and a
description of how the application can be
made complete in the written notice and
authorize the applicant to cure and address
the application, as specified.

Requires an appeal process for an
incomplete application determination to
provide a final written determination by not
later than 60 business days after receipt of
the written appeal.

Revised 17.69.030.A to reflect the application
review process

Extends the prohibition on requiring the
applicant to install a new or separate utility
connection between an ADU, and the utility
or imposing a related connection fee or
capacity charge for specified ADUs, except
as specified to JADUs as well
Revised 17.69.050.Q to extend to JADUs
Establishes that an ADU or a JADU that
contains less than 500 square feet of interior
livable space does not increase assessable
space by 500 square feet for purposes of
development impact fees.

Revised 17.69.050.Q.2 to reflect new
requirement
Revises JADU size limitations to be based
on the square feet of interior living space of
the ADU.

Revision made throughout
Revises the prohibition on requiring fire
sprinkler installation, to additionally apply
to a JADU, as specified.

Revised 17.69.060.G to extend to JADUs
AB 2533
(2024)

1. Prohibit cities from denying permits for
unpermitted ADU or JADU
Add new section 17.69.070 Legalizing ADUs
constructed prior to 2020.

2. Prohibit cities from requiring impact fees or
connection/capacity charges except under
specified circumstances
Ditto

3. Must provide a checklist of substandard
building conditions to homeowner
Ditto

4. Must approve necessary permits to correct
noncompliance with health and safety
standards only
Ditto
SB 1211
(2024)

1. Define “livable space” None, reference Government Code Section 66313(e)

2. No replacement parking with demolition of
uncovered or off-street parking spaces with
the construction of ADU
Remove restriction, Section 17.69.050 H

3. Authorize up to 8 detached ADUs Modify to allow 8 detached ADUs, Section

17.69.040.A.4

4. Prohibit imposing objective standards for
building permit process ADUs.

Retain this Section
and renumbered as 17.69.050 with minor edits
SB 477
(2024)
Renumbering Government Code Section of
ADUs and JADUs from 66852.2 to 66310 et
seq
Modify to reference 66314 and 66333
AB 976 and
AB 1033
(2023)

1. Prohibit cites from requiring owneroccupancy for ADUsEliminate requirement for detached ADU but retain the covenant requirement for owner to

reside in either the primary unit or the JADU,
Section 17.69.060C

2. Allow conveyance (sell) of primary ADUs
as condominiums subject to Subdivision
Map Act and Davis-Sterling Common
Interest Act, but must comply with the
additional restrictions of AB 345 (2021) and
AB 587 (2019): must be built by a qualified
non-profit corporation and for low-income
households
Remove restriction and add new regulation,
Section 17.69.050.K, reference the compliance
with Government Code Sections 66340,
66341, and 66432

3. Cities may adopt an ordinance allowing
conveyance of ADUs as condominiums
without the qualified non-profit corporation
and for low-income households
None, since the law states “may” adopt an
ordinance, the City does not have to adopt an
ordinance to allow it. (Cities of San Jose and
Long Beach are the only 2 cities that adopted
such ordinance)

4. Authorizes cities to require an ADU to be
used for rental longer than 30 days
Remove the restrictive covenant but continue
to require ADU or JADU to be rented for a
period longer than 30 days, Section

17.69.050.K.2
AB 671
(2019)
Allow the conveyance of ADU/JADU if it is
a CALHome grants from HCD and built by
community land trust and non-profit
organization
Add new regulation, Section 17.69.050.K,
reference the compliance with Government
Code Sections 66340, 66341, and 66342
AB 1332
(2023)

1. Require cities to develop a preapproved
ADU plans by January 1, 2025
City has commissioned a consultant to prepare
the ADU plans, estimate completion by first
quarter of 2026
AB 434
(2023)
Authorizes HCD to enforce and notify cities
of non-compliance with housing laws
The city is actively working towards
compliance with all new ADU laws. Once the
proposed Ordinance is adopted, the City will
promptly send a copy to HCD for review,
demonstrating our commitment to staying
current with regulations and ensuring the best
outcomes for our community
AB 345
(2021)
Allow separate conveyance of ADUs (does
not include JADUs) subject to following
restrictions: built by a non-profit
organization, rent to low-income households
for 45 years terms and must resell to
qualified buyer AB 3182 (2020)
Add new regulation, Section 17.69.050.K,
reference the compliance with Government
Code Sections 66340 and 66341
SB 2221
(2023)
Government
Code section
66317
An ADU permit is deemed approved if cities
fail to approve or deny the application within
60 days of a completed applications
Modify to state specifically that the City must
approve or deny the application within 60
days, Section 17.69.030.A

Government
Code
Section
66321, Front
yard
Setback
Cities may apply front yard setbacks for
ADUs but front yard setback cannot preclude
an ADU of at least 800 square feet from
being built on the property
Modify to establish a minimum 10 feet front
yard setback to allow an ADU if the rear yard
has physical restriction prohibiting the
construction of an ADU, Section 17.69.050.I
SB 897
(2023)
Government
Code
Section
66321(b)(4)
Building Height
Detached ADU:
 16 feet for existing single-family or multifamily dwelling  18 feet + 2 additional feet for roof pitch on
a lot with existing or proposed singlefamily or multi-family dwelling and the lot is within ½ miles of major transit stop or
high quality transit corridor
Attached ADU:
 25 feet or height limitation in the
underlying zone that applies to primary
dwelling
Modify to allow the additional height, Section

17.69.050.J
FISCAL IMPACT:

It is not possible to quantify fiscal impacts at this time, although ADU planning fees could offset associated costs.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Pursuant to the California Environmental Quality Act (CEQA), the City has analyzed the proposed Zoning Code Amendment and concluded the amendment to be exempt from the requirements of the California Environmental Quality Act (CEQA) per Public Resources Code Section 21080.17 and CEQA Section 15282(h), because the activity involves the adoption of an ordinance to comply with State ADU Law.

Respectfully submitted,

RESOLUTION 2025- 04 PC

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

COVINA, CALIFORNIA, RECOMMENDING THAT THE CITY

COUNCIL ADOPT AN ORDINANCE TO APPROVE ZONING CODE
AMENDMENT (ZCA) 25- 4AMENDING CHAPTER 17. 69 ("ACCESSORY DWELLING UNITS") OF TITLE 17 ( ZONING) OF THE COVINA

MUNICIPAL CODE TO ALIGN THE CODE WITH CALIFORNIA STATE
LAWS ( GOVERNMENT CODE SECTIONS 66310- 66342) RELATING TO

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY
DWELLING UNITS; AND, MAKING A DETERMINATION OF

EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT (" CEQA")
WHEREAS, Chapter 17. 69 of the Covina Municipal Code provides standards for the development of Accessory Development Units (" ADUs") and Junior Accessory Development Units (" JADUs") in the City;
WHEREAS, recent amendments to California Government Code Sections 66310 through 66342 ( formerly 65852. 2and 65852. 2) regulating the development of ADUs and JADUs require an amendment to Chapter 17. 69 for compliance with State law and clarity; and, WHEREAS, Zoning Code Amendment ( ZCA) 25- 4 proposes to amend Chapter 17. 69 Accessory Dwelling Units") of Chapter Title 17 ( Zoning) ofthe Covina Municipal Code ( CMC) to establish appropriate standards and procedures related to accessory dwelling units consistent with State law ( collectively, the proposed " Zoning Code Amendment"); and, WHEREAS, CMC Section 17. 80. 020 provides that the Planning Commission may initiate proceedings by motion and then hold public hearings and make a recommendation on proposed Zoning Code text amendments as provided in CMC Sections 17. 80. 030 through 17. 80. 050; and, WHEREAS, CMC Section 17. 80, 030 provides that the City' s Planning Division shall study the proposed amendment and shall provide information necessary to assure action consistent with the intent of Title 17 ( Zoning) of the CMC and the City of Covina General Plan; and, WHEREAS, CMC Section 17. 80. 040 provides that after the Planning Commission initiates proceedings by motion, the Community Development Director shall give notice of a public hearing in accordance with Sections 17. 80. 040. B. and C.; and, WHEREAS, CMC Section 17. 80. 050provides that the Planning Commission shall hold a public hearing on the date and at the time and place specified in the notice; and, WHEREAS, Government Code Section 65855 requires that at the hearing, the Planning

Commission render its decision in the form of a written recommendation to the City Council, including the reasons for the recommendation and the relationship of the proposed Zoning Code Amendment ( ZCA) 25- 4to the City of Covina General Plan, and transmit the recommendation to the City Council in such form and manner as specified by the City Council; WHEREAS, CMC Section 17. 80. 050 further provides that any recommendation by the Planning Commission for an amendment shall require an affirmative vote of not less than twothirds of the total voting members after at least one public hearing and must be filed with the City Council, together with a
report of findings, hearings, and other supporting data, within thirty ( 30) days after the conclusion of the public hearing;
WHEREAS, on October 28, 2025, the Planning Commission conducted a public hearing at which time the oral and written evidence, along with written recommendations from the Planning Division, were presented to the Planning Commission. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment ( ZCA) 25- 4, the Planning Commission closed the public hearing on that same date; and
WHEREAS, all legal prerequisites prior to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Resolution.

SECTION 2. Findings for Approval of Zoning Code Amendment ( ZCA) 25- 4.

Based on the evidence in the record, the Planning Commission of the City of Covina finds that the proposed Zoning Code Amendment ( ZCA) 25- 4is in compliance with State Law and is consistent with the following goals and policies of the General Plan and Housing Element, and would not be detrimental to the public interest, health, safety, convenience, or welfare of the City.

A. Policy 2 Facilitates housing production commensurate with projected needs for households of all types and income levels.

B. Policy 4 Mitigates potential constraints to housing for households of all income levels and persons with disabilities.

C. Policy 5 Affirmatively furthers fair housing and equal housing opportunities for all persons.

D. Program 2. 3 Committing the City to monitor state legislation and revise ADU regulations as necessary to ensure compliance with State law.

SECTION 3. California Environmental Quality Act Findings. The Planning Commission has independently reviewed and considered the requirements of the California Environmental Quality Act (" CEQA") and finds and determines that the adoption of this 2-

Ordinance is exempt pursuant to Public Resources Code Section 21080. 17 and CEQA Guidelines Section 15282 ( h), as an action to implement the provisions of Government Code Sections 66310 through 66342.

SECTION 4. Planning Commission Recommendation. After giving full consideration to all evidence presented at the public hearing and in consideration of the findings stated in the attached draft City Council Ordinance, the Planning Commission does hereby recommend that the City Council ofthe City ofCovina adopt the Ordinance, in a form substantially similar to that attached hereto in Exhibit A and incorporated by this reference, entitled as follows:

AN ORDINANCE OF THE CITY COUNCIL OF CITY OF COVINA,
CALIFORNIA, APPROVING ZONING CODE AMENDMENT ( ZCA) 25- 4 AMENDING CHAPTER 17. 69 ("ACCESSORY DWELLING UNITS") OF TITLE 17 ( ZONING) OF THE COVINA MUNICIPAL CODE TO ALIGN

THE CODE WITH STANDARDS SET FORTH UNDER CALIFORNIA
STATE LAWS ( GOVERNMENT CODE SECTIONS 66310. 66342)

RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR
ACCESSORY DWELLING UNITS; AND, MAKING A DETERMINATION

OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (" CEQA")
SECTION S. The documents and materials that constitute the record of proceedings on which these findings and this Resolution are based are located at the City Clerk' s Office or the Community Development Department, Planning Division, located at 125 E. College Street, Covina, CA 91723, or at www. covinaca. gov. The custodian of these records is the City Clerk.

SECTION 6. The Secretary shall certify the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED by the members ofthe Planning Commission ofCovina this 28TH day of October 2025.

BRYAN RODRIQUEZ, CHAIRMAN

CITY OF COVINA PLANNING COMMISSION
1 hereby certify that the foregoing is a true copy of a Resolution adopted by the Planning Commission of the City of Covina at a
regular meeting thereof held on the by the following vote of the Planning Commission:
3-

AYES: NASS, MCMEEKIN, FLORES, RODRIGUEZ
NOES: NONE
ABSENT: RICHARDSON
ABSTAIN: NONE

PL OMMISSION SECRETARY

ATTACHMENT B
ORDINANCE 25-15

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING CHAPTER 17.69 (“ACCESSORY
DWELLING UNITS”) OF TITLE 17 (ZONING) OF THE COVINA

MUNICIPAL CODE TO ALIGN THE CODE WITH STANDARDS SET

FORTH UNDER CALIFORNIA STATE LAWS (GOVERNMENT CODE
SECTIONS 66310-66342) RELATING TO ACCESSORY DWELLING
UNITS AND JUNIOR ACCESSORY DWELLING UNITS; AND, MAKING

A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (“CEQA”)
WHEREAS, Chapter 17.69 of the Covina Municipal Code provides standards for the development of Accessory Development Units (“ADUs”) and Junior Accessory Development Units (“JADUs”) in the City; and
WHEREAS, recent amendments to California Government Code Sections 66310 through 66342 (formerly 65852.2 and 65852.22) regulating the development of ADUs and JADUs require an amendment to Chapter 17.69 for compliance with State law and clarity; and WHEREAS, Zoning Code Amendment (ZCA) 25-4 proposes to amend Chapter 17.69 (“Accessory Dwelling Units”) of Chapter Title 17 (Zoning) of the Covina Municipal Code (CMC) to establish appropriate standards and procedures related to accessory dwelling units consistent with State law (collectively, the proposed “Zoning Code Amendments”); and WHEREAS, CMC Section 17.80.020 provides that the Planning Commission may initiate proceedings by motion and then hold public hearings and make a recommendation on proposed Zoning Code text amendments as provided in CMC Sections 17.80.030 through 17.80.050; and WHEREAS, CMC Section 17.80.030 provides that the City' s Planning Department shall study the proposed amendment and shall provide information necessary to assure action consistent with the intent of Title 17 (Zoning) of the CMC and the City of Covina General Plan; and WHEREAS, CMC Section 17.80.040 provides that after the Planning Commission initiates proceedings by motion, the Community Development Director shall give notice of a public hearing in accordance with Sections 17.80.040.B. and C.; and WHEREAS, CMC Section 17.80.050 provides that the Planning Commission shall hold a public hearing on the date and at the time and place specified in the notice; and WHEREAS, on October 28, 2025, the Planning Commission conducted a public hearing at which time the oral and written evidence, along with written recommendations from the Planning Division, were presented to the Planning Commission. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-4, the Planning Commission closed the public hearing on that same date and adopted Resolution 2025-024 PC, by a 4-0-1 vote, recommending that the City

Ordinance 25-15 Page 2 of 13
Council approve the proposed Zoning Code Amendment (ZCA) 25-4 and adopt this proposed Ordinance; and
WHEREAS, CMC Section 17.80.070 provides that the City Council shall hold a public hearing on zoning ordinance amendment; and
WHEREAS, on November 18, 2025, the City Council of the City of Covina held a duly noticed public hearing as prescribed by law to consider the proposed Zoning Code Amendment (ZCA) 25-4 and any comments received prior to or at the public hearing, at which time staff presented its report, and interested persons had an opportunity to and did testify either in support or in opposition to proposed Zoning Code Amendment (ZCA) 25-4. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-4, the City Council closed the public hearing on that same date; and
WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Ordinance.

SECTION 2. Findings for Approval of Zoning Code Amendment (ZCA) 25-2. Based on the evidence in the record, the City Council of the City of Covina finds that the proposed Zoning Code Amendment (ZCA) 25-4 is in compliance with State law and is consistent with the following goals and policies of the General Plan and Housing Element, and would not be detrimental to the public interest, health, safety, convenience, or welfare of the City.

A. Policy 2 Facilitates housing production commensurate with projected needs for households of all types and income levels.

B. Policy 4 Mitigates potential constraints to housing for households of all income levels and persons with disabilities.

C. Policy 5 Affirmatively furthers fair housing and equal housing opportunities for all persons.

D. Program 2.3 Committing the City to monitor state legislation and revise ADU regulations as necessary to ensure compliance with State law.

SECTION 3. California Environmental Quality Act Findings. The City Council has independently reviewed and considered the requirements of the California Environmental Quality Act (“CEQA”) and finds and determines that the adoption of this Ordinance is exempt pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282 (h), as an action to implement the provisions of Government Code Sections 65852.2 and 65852.22.

Ordinance 25-15 Page 3 of 13
SECTION 4. Chapter 17.69 (Accessory Dwelling Units) of Title 17 (Zoning) of the Covina Municipal Code is hereby amended in its entirety to read as follows:

Chapter 17.69

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS Sections:

17.69.010 Intent.

17.69.020 Definitions.

17.69.030 Application and approval process.

17.69.040 Ministerial building permit process and planning process

17.69.050 Development standards for accessory dwelling units

17.69.060 Junior accessory dwelling units.

17.69.070 Legalizing ADUs constructed prior to 2020.

17.69.010 Intent.

This chapter is intended to implement the requirements of California Government Code Sections 66314 et seq. regarding accessory dwelling units (ADUs) and 66333 et seq. regarding junior accessory dwelling units (JADUs). In the event of a conflict between the Government Code, as it may be amended from time to time, and this chapter, the Government Code shall prevail, and the City will apply the standards established in Government Code Section 66314 et seq as applicable for the approval of ADUs. In the event of a conflict between this chapter and another provision of Covina Municipal Code (CMC), this chapter shall prevail.

17.69.020 Definitions.

The following words shall have the meanings set forth below, unless the context otherwise permits or requires:

A. “Accessory dwelling unit” or “ADU” has the same meaning ascribed in Government Code Section 66313(a), as the same may be amended from time to time.

B. “Attached ADU” means an ADU that is constructed as a physical expansion (i.e., addition) of the primary dwelling and shares a common wall with the primary dwelling including garages, storage areas and similar spaces, or an accessory structure as ascribed in Government Code Section 66314(d)(3).

C. “Defensible space” refers to the buffer zone between a structure and natural or landscaped or any wildland area around the structure.

D. “Detached ADU” means an ADU that is constructed as a separate structure from the primary dwelling, which does not share any walls with the primary dwelling.

E. “Existing structure” means an existing single-family dwelling, multifamily dwelling, or other accessory structure that can be safely converted into habitable space under the California Building Standards Code, as amended by the city, and other applicable law.

Ordinance 25-15 Page 4 of 13
F. “Junior accessory dwelling unit” or “JADU” has the same meaning ascribed in Government Code Section 66313(d), as the same may be amended from time to time.

G. “Primary dwelling” means the existing or proposed single-family dwelling or multifamily dwelling on the lot where an ADU can be located.

H. “Public transit” has the same meaning ascribed in Government Code Section 66313(m), as the same may be amended from time to time.

I. “Livable space” has the same meaning ascribed in Government Code Section 66313(e), as the same may be amended from time to time.

J. “Living area” has the same meaning ascribed in Government Code Section 66313(f), as the same may be amended from time to time.

K. “Tandem parking” has the same meaning ascribed in Government Code Section 66313(n), as the same may be amended from time to time.

17.69.030 Application and approval process.

A. An application to create or serve an ADU or a JADU shall be considered ministerial, notwithstanding Section 65901 or 65906 or any local ordinance regulating the issuance of variances or special use permits, without discretionary review or a hearing, within 60 calendar days after receiving a complete application.

1. The City shall determine whether an application for to create or serve ADU or a JADU is complete and provide a written notice of this determination to the applicant within 15 business days after receipt of the application . If the application is incomplete the City will provide the applicant with a written list of any incomplete items, and a description of how the application can be made complete. After a notice that an application is incomplete, the applicant may cure the application and address any items deemed to be incomplete by the City. The City shall not require the cured application to include an item that was not listed in the list of incomplete items provided to the applicant. This application and any subsequent applications will be subject to the same 15 business day deadline mentioned above, if the application is deemed incomplete. Any application or resubmitted application shall be deemed complete if the City does not make a timely determination that an application is complete, incomplete, or fails to provide a timely written notice of incomplete items. If a permit application is determined to be incomplete, the applicant may appeal such decision in accordance with the procedures set forth in Covina Municipal Code Section 17.64.080 except that a final written determination shall be provided by the City by not later than 60 business days after receipt of the applicant's written appeal.

2. The City shall either approve or deny the application to create an ADU or JADU within 60 calendar days after receiving a complete application, if there is an existing single-family or multi-family dwelling on the lot. If the permit application to create or serve an ADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the City may delay approving or denying the permit application for the ADU until the City approves or denies the permit application to create the new single-family or