Agenda packet — Covina City Council, December 2, 2025 (part 1 of 2)

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, December 2, 2025, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall

IMPORTANT NOTICE
Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Pages
JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.

INVOCATION
Given by Covina Police Chaplain Mike Lee.

APPROVAL OF AGENDA

PRESENTATIONS
A. Charter Oak Advanced Choir Ensemble "ACE"

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Payment of Demands 7
Staff Recommendation:

Approve Payment of Demands in the amount of $5,963,207.84 CC 2. Resolution CC 2025-121, Casting Votes for Azusa Mayor Robert Gonzales to Represent Cities with Prescriptive Water Pumping Rights as a 17

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Member on the Board of the San Gabriel Basin Water Quality Authority Staff Recommendation:

Adopt Resolution CC 2025-121, casting votes for Azusa Mayor Robert Gonzales to represent Cities with Prescriptive Water Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.

CC 3. First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.
21 Staff Recommendation:

Approve the First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.

CC 4. Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 – Award of Contract to Gentry Brothers, Inc. in the Amount of $1,784,972
25 Staff Recommendation:

Approve plans and specifications for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608;

1. Award a contract for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $1,784,972 and authorize the City Manager to execute the contract;

2. Authorize a contingency amount of $178,497 (approximately 10% of construction costs) for any unforeseen construction expenses;

3. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $194,000 and authorize the City Manager to execute the agreement; and

4. Adopt Resolution CC 2025-120 appropriating an additional $421,872 from available RMRA Fund – Fund Balance for use towards the project.

5. CC 5. Grand Avenue and Glendora Avenue Bus Shelter Installation Project – Final Acceptance and Filing Notice of Completion
75 Staff Recommendation:

1. Accept the work performed by FS Contractors, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Grand Avenue and Glendora Avenue Bus Shelter Installation Project.

2. CC 6. Confirm and Approve City Council’s Appointment to the Library Board of Trustees
79 Staff Recommendation:

Approve the City Council’s appointment to the Library Board of Trustees.

CC 7. Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501 – Final Acceptance and Filing Notice of Completion 81 Staff Recommendation:

Accept the work performed by PTM General Engineering Services, Inc.;

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Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501; and

2. Adopt Resolution CC 2025-121 appropriating $78,360.30 from available Proposition C Fund – Fund Balance for use towards project completion.

3. CC 8. Citrus Avenue Rail Crossing Safety Enhancements Project – Award of Professional Services Agreement for Engineering/Design Services to Infrastructure Architects, Inc. in an Amount not-to-exceed $78,120 87 Staff Recommendation:

Award a contract for the Citrus Avenue Quiet Zone Installation Project – Engineering Services to Infrastructure Engineers, Inc. in an amount not-to-exceed $73,120 and authorize the City Manager to execute the Professional Services Agreement; and

1. 2. Authorize a contingency amount of $5,000 for unforeseen expenses.

CC 9. Approval of Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello
109
Staff Recommendation:

Approve the Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello; and

1. Adopt Resolution CC 2025-122 Amending the Salary Schedule Regarding the Position of City Manager.

2. CC 10. Adoption of Ordinance 25-14, Allowing the Option for Electronic Filing of Campaign Disclosure Statements
121
Staff Recommendation:

That the City Council adopt Ordinance 25-14, entitled “An Ordinance of the City Council of the City of Covina, California, Allowing an Option for Electronic Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements”.

CC 11. Adoption of Ordinance 25-15, Amending Chapter 17.69 of the Covina Municipal Code to Align with Standard Set Forth Under California State Laws 127
Staff Recommendation:

Waive full reading and adopt Ordinance 25-15, entitled “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

PUBLIC HEARINGS
PH 1. Adoption of Ordinance 25-13, Amending Title 14, Building and Construction, of the Covina Municipal Code
143
Staff Recommendation:

Waive full reading and adopt Ordinance 25-13 entitled “An Ordinance of the

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City Council of the City of Covina adopting by reference codes comprising the 2025 Edition of the California Building Standards Code (California Code Of Regulations, Title 24, Parts 1 - 12), including the 2025 Editions of the California Administrative Code, California Building Code Volumes 1 and 2 including Appendices A B, D, F, I, J, N, O and P, California Residential Code including Appendices AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ, California Green Building Standards Code, California Mechanical Code, California Plumbing Code, California Electrical Code, California Fire Code, California Existing Building Code, California Energy Code, California Historical Building Code, California Referenced Standards Code, and the California Wildland-Urban Interface Code, together with certain additions, insertions, deletions and changes, amending Title 14 of the Covina Municipal Code, and approving a CEQA exemption determination”

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 16, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

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CITY OF COVINA AND

SUCCESSOR AGENCY TO THE

COVINA REDEVELOPMENT AGENCY

AGENDA ITEM REPORT
ITEM NO. CC 1
Meeting: December 2, 2025
Title: Payment of Demands
Presented by: Theresa Franke, Director of Finance
Recommendation: Approve Payment of Demands in the amount of $5,963,207.84 EXECUTIVE SUMMARY:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants November 1, 2025 – November 20, 2025 CITY checks/EFTs $ 3,602,235.21
CITY payroll $ 2,364,235.12
CITY voids $ (17,364.01)
Worker’s Comp $ 14,029.06
$ 5,963,135.38
SACRA checks/EFTs $ 72.46
SACRA payroll $ 0.00
$ 0.00
TOTAL checks/EFTs $ 5,963,207.84
DISCUSSION:

The attached reports have been reviewed by the Director of Finance.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 25/26 budget.

Respectfully submitted,

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
6061 11/06/2025 4003 MidAmerica 2,614.59
6062 11/20/2025 4003 MidAmerica 1,813.91
6063 10/30/2025 1364 HOME DEPOT CREDIT SERVICES 3,613.26 21033 11/06/2025 788 COVINA, CITY OF 54,880.52 *
21034 11/06/2025 789 COVINA-FSA, CITY OF 1,512.82
21035 11/06/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 30,809.09 21036 11/06/2025 788 COVINA, CITY OF 97.36 *
21037 11/06/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 7,875.00 21038 11/06/2025 487 CalPERS 105,301.19
21039 11/06/2025 487 CalPERS 6,825.88
21040 11/20/2025 788 COVINA, CITY OF 55,793.83 *
21041 11/20/2025 789 COVINA-FSA, CITY OF 1,512.82
21042 11/20/2025 2033 NATIONWIDE RETIREMENT SOLUTIONS 36,310.09 21043 11/20/2025 487 CalPERS 104,439.96
subtotal EFT/wires/direct deposits 413,400.32
Internal transfers - workers comp allocation - no net cash effect (110,771.71) * subtotal EFT/wires/direct deposits less Internal Transfers $302,628.61 128935 11/05/2025 84 AIRGAS-WEST 143.95
128936 11/05/2025 84 AIRGAS NATIONAL CARBONATION 512.43 128937 11/05/2025 269 BAKER AND TAYLOR INC 50.38
128938 11/05/2025 381 BOOMERANG BLUEPRINT 786.16
128939 11/05/2025 649 CINTAS CORP #693 440.28
128940 11/05/2025 664 CIVILTEC ENGINEERING INC. 4,718.00 128941 11/05/2025 749 BOHL PH.D., NANCY K. 367.50
128942 11/05/2025 783 CITY OF COVINA WATER 724.89
128943 11/05/2025 970 EDISON CO 46,799.77
128944 11/05/2025 1055 FEDEX 26.85
128945 11/05/2025 1215 GONZALES, RICHARD 504.00
128946 11/05/2025 1235 GRAINGER 2,661.20
128947 11/05/2025 1317 HdL Coren & Cone 4,795.29
128948 11/05/2025 1547 KELLY PAPER CO 1,394.28
128949 11/05/2025 1614 LA CNTY FIRE DEPARTMENT 1,144,168.19 128950 11/05/2025 1617 REGISTRAR-RECORDER, COUNTY CLERK 46.00 128951 11/05/2025 1694 LEWIS ENGRAVING INC 28.73
128952 11/05/2025 1788 MAMMOTH AUDIO SYSTEMS 2,300.00
128953 11/05/2025 2275 POIRIER, ROBERT 98.25
128954 11/05/2025 2329 PUENTE READY MIX INC 1,487.33
128955 11/05/2025 2587 SCPLRC MEMBERSHIP 400.00
128956 11/05/2025 2800 T MOBILE USA 380.79
128957 11/05/2025 2818 GABE BF VAN LEEUWEN 472.50
128958 11/05/2025 2846 THOMAS, TERRI 2,048.00
128959 11/05/2025 2958 USPS - POC ACCOUNT #8098154 1,712.21 128960 11/05/2025 3102 WILLDAN FINANCIAL SERVICES 16,445.94 128961 11/05/2025 3163 GENTRY BROTHERS INC 416,261.31
128962 11/05/2025 3190 LAYNE, JONATHAN DANIEL 868.00
128963 11/05/2025 3235 COOK, SHAWNA 1,138.80
128964 11/05/2025 3729 SUNBELT RENTALS INC 429.31
128965 11/05/2025 3749 JCL TRAFFIC SERVICES 3,815.08
128966 11/05/2025 3796 RICHARDS, WATSON & GERSHON 131.30 128967 11/05/2025 3932 ARLENE D. MAR 112.00
128968 11/05/2025 3982 CAROL A CUGNO 1,025.50
Attachment A Page 1 of 7

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
128969 11/05/2025 4089 MEASOM, DEVIN THOMAS 1,302.00
128970 11/05/2025 4332 ERIC ARROYO 1,000.00
128971 11/05/2025 4350 RKA Consulting Group 16,495.00
128972 11/05/2025 4448 FS CONTRACTORS, INC. 2,348.50
128973 11/05/2025 4455 FRONTIER 3,728.77
128974 11/05/2025 4483 DALE A. GARRISON 224.00
128975 11/05/2025 4686 COLLISION AND INJURY DYNAMICS INC. 303.00 128976 11/05/2025 4688 PCAM, LLC 40,391.00
128977 11/05/2025 4714 CIR, Inc. 35,882.97
128978 11/05/2025 4804 Vihulu L. Villagran 455.00
128979 11/05/2025 4824 Occu-Med, Ltd. 4,548.50
128980 11/05/2025 4829 Alicia A. Flores 361.90
128981 11/05/2025 4874 MARIA E. VELOSCO BEDRAN 1,538.30 128982 11/05/2025 4928 Springstead & Associates, Inc. 4,000.00 128983 11/05/2025 4931 Antonio Castro Jr 2,032.80
128984 11/05/2025 4965 Environment Planning Development Solutions, Inc. 38,060.00 128985 11/05/2025 4983 Ad Valorem Records,Inc. 18,715.46 128986 11/05/2025 5011 Excel Office Services 251.69
128987 11/05/2025 5075 Amalia Q. Seresinghe 1,775.20
128988 11/05/2025 5232 RestaurantFurniture4Less.com 7,245.50 128989 11/05/2025 5291 AMAZON CAPITAL SERVICES, INC 1,407.64 128990 11/05/2025 5420 GMT 350.00
128991 11/05/2025 5423 SUSAN T SCHOCK 156.80
128992 11/05/2025 5435 CORE & MAIN LP 977.71
128993 11/05/2025 5445 MARGARET L SMITH 201.25
128994 11/05/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 18,500.00 128995 11/05/2025 5549 AMANDA LOPEZ 500.50
128996 11/05/2025 5550 LEAH DAWN OSIER 1,253.50
128997 11/05/2025 5577 Bear Electrical Solutions, LLC 9,020.00 128998 11/05/2025 5582 KATHARINE CURTISS 1,379.00
128999 11/05/2025 5603 KAYLEE L BARNITT 422.40
129000 11/05/2025 5607 ACLARA TECHNOLOGIES LLC 33,384.00 129001 11/05/2025 5611 LYNN GONZALEZ 84.00
129002 11/05/2025 5626 JENNIFER KOU 828.10
129003 11/05/2025 5629 MINUTEMAN PRESS COVINA 315.02
129004 11/05/2025 5641 ANTONIO IBARRA VEGA 241.00
129005 11/05/2025 5642 SOFIA ANNA CHAVEZ 210.00
129006 11/05/2025 5668 MARTIN LEASING CORPORATION 779.86 129007 11/05/2025 5688 CHRISTOPHER E. MEDINA 316.80
129008 11/05/2025 5722 ANTHONY FILKINS 423.50
129009 11/05/2025 99999 BRIANA DURAN 44.98
129010 11/05/2025 99999 CALI #1 ROOFING INC 393.60
129011 11/05/2025 99999 CHARLES BECKER 41.43
129012 11/05/2025 99999 DAVID LOPEZ 135.44
129013 11/05/2025 99999 KEITH SUTHERLAND 90.84
129014 11/05/2025 99999 KIMBERLY TABARES 50.12
129015 11/06/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,734.27 129016 11/06/2025 69 AFSCME District Council 36 797.50
129017 11/06/2025 775 COVINA POLICE ASSOCIATION 2,950.00 129018 11/06/2025 878 DELTA DENTAL OF CALIFORNIA 9,944.63 129019 11/06/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 Attachment A Page 2 of 7

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
129020 11/06/2025 3846 CLEA 1,104.00
129021 11/06/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 5,092.13 129022 11/06/2025 4710 Fidelity Security Life Insurance Company 1,072.08 129023 11/13/2025 84 AIRGAS-WEST 256.28
129024 11/13/2025 113 ALL CITY MANAGEMENT SVC 16,070.06 129025 11/13/2025 219 AT&T 59.70
129026 11/13/2025 221 AT&T MOBILITY 4.14
129027 11/13/2025 455 CA LIBRARY ASSOCIATION 40.00
129028 11/13/2025 477 STATE OF CA 1,670.00
129029 11/13/2025 568 CAT SPECIALTIES INC 92.92
129030 11/13/2025 572 CATHOLIC CHARITIES OF LOS ANGELES 1,188.00 129031 11/13/2025 649 CINTAS CORP #693 440.28
129032 11/13/2025 700 COLLEY FORD 137.14
129033 11/13/2025 766 COVINA DISPOSAL CO 20,226.99
129034 11/13/2025 783 CITY OF COVINA WATER 488.80
129035 11/13/2025 970 EDISON CO 71,437.71
129036 11/13/2025 1156 THE GAS COMPANY 1,946.15
129037 11/13/2025 1198 GLOBALSTAR LLC 0.70
129038 11/13/2025 1204 GOLDEN STATE WATER COMPANY 855.11 129039 11/13/2025 1235 GRAINGER 9,417.26
129040 11/13/2025 1361 HOLLIDAY ROCK CO INC 927.73
129041 11/13/2025 1429 INLAND EMPIRE STAGES 2,333.06
129042 11/13/2025 1698 LEXIPOL LLC 16,840.79
129043 11/13/2025 1895 MERRIMAC ENERGY GROUP 34,766.44
129044 11/13/2025 1933 MISSION LINEN SUPPLY 45.54
129045 11/13/2025 2027 NAPA AUTO PARTS 162.40
129046 11/13/2025 2091 O REILLY AUTO PARTS 1,078.36
129047 11/13/2025 2270 PLUMBING WHOLESALE OUTLET 64.01
129048 11/13/2025 2345 QUILL 514.01
129049 11/13/2025 2415 REPUBLIC MASTER CHEFS 936.00
129050 11/13/2025 2676 SMART AND FINAL IRIS CORP 1,883.83 129051 11/13/2025 2736 STAPLES BUSINESS ADVANTAGE 2,391.84 129052 11/13/2025 2778 SUPERIOR PAVEMENT MARKING INC 3,620.00 129053 11/13/2025 2855 CHARTER COMMUNICATIONS 148.16
129054 11/13/2025 2935 UNDERGROUND SERVICE ALERT 237.91 129055 11/13/2025 2958 US POSTMASTER 6,941.93
129056 11/13/2025 3023 VULCAN MATERIALS COMPANY 2,912.89 129057 11/13/2025 3052 WATERLINE TECHNOLOGIES INC 2,245.36 129058 11/13/2025 3070 WEST COAST ARBORISTS INC 6,900.00 129059 11/13/2025 3082 WESTERN WATER WORKS SUPPLY 3,151.46 129060 11/13/2025 3108 Wills Automotive 58.00
129061 11/13/2025 3621 WAXIE ENTERPRISES INC 2,708.36
129062 11/13/2025 3729 SUNBELT RENTALS INC 357.00
129063 11/13/2025 3749 JCL TRAFFIC SERVICES 3,476.16
129064 11/13/2025 3771 BLACK & WHITE EMERGENCY VEHICLES 6,893.59 129065 11/13/2025 3839 DOANE AND HARTWIG WATER SYSTEMS, INC. 456.98 129066 11/13/2025 3929 BOOT BARN INC 148.11
129067 11/13/2025 3988 LANDSCAPE WAREHOUSE III 148.24
129068 11/13/2025 4225 CORELOGIC SOLUTIONS, LLC 491.72
129069 11/13/2025 4246 FERGUSON WATERWORKS #1083 5,547.10 129070 11/13/2025 4438 CALIFORNIA COMPUTER SCHOOLS, INC 75.00 Attachment A Page 3 of 7

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
129071 11/13/2025 4448 FS CONTRACTORS, INC. 52,079.00
129072 11/13/2025 4455 FRONTIER 7,553.22
129073 11/13/2025 4509 Norman A Traub 5,003.47
129074 11/13/2025 4571 POWER SECURITY GROUP INC 5,580.00 129075 11/13/2025 4676 Hill Brothers Chemical Company 2,187.90 129076 11/13/2025 4688 PCAM, LLC 10,559.14
129077 11/13/2025 4693 DuraTech USA, Inc. 16,283.12
129078 11/13/2025 4694 Leslie's Poolmart Inc 1,451.90
129079 11/13/2025 4704 S & J Supply Company, Inc. 670.55 129080 11/13/2025 4713 Fisher Integrated, Inc. 1,200.00 129081 11/13/2025 4764 UniFirst Corporation 1,339.21
129082 11/13/2025 4765 AMC Modern IT 2,760.30
129083 11/13/2025 4766 HASA, INC. 1,596.84
129084 11/13/2025 4817 Weck Analytical Environmental Services, Inc. 753.00 129085 11/13/2025 4854 CEJ Engineers, Inc. 13,120.00
129086 11/13/2025 4863 La Verne Power Equipment 148.98
129087 11/13/2025 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 2,423.07 129088 11/13/2025 4928 Springstead & Associates, Inc. 4,000.00 129089 11/13/2025 4939 INTIME SERVICES/ENTIME SERVICES, INC 13,200.00 129090 11/13/2025 4983 Ad Valorem Records,Inc. 3,778.96 129091 11/13/2025 5117 Steam It All LLC 620.00
129092 11/13/2025 5137 MasterCorp Commercial Services LLC 4,748.20 129093 11/13/2025 5139 Crown Castle Fiber LLC 925.00
129094 11/13/2025 5163 Changing Environments, Inc. 1,000.00 129095 11/13/2025 5169 Occupational Health Centers of California 447.00 129096 11/13/2025 5186 DAYSMART SOFTWARE 203.06
129097 11/13/2025 5205 ANTHRO INTERNATIONAL 2,910.60
129098 11/13/2025 5225 FITNESS REPAIR SHOP INC 250.00
129099 11/13/2025 5233 RODENT PEST TECHNOLOGIES 141.95
129100 11/13/2025 5271 DREAM CATCHERS CARRIAGES 4,500.00 129101 11/13/2025 5291 AMAZON CAPITAL SERVICES, INC 977.38 129102 11/13/2025 5336 ABI DOCUMENT SUPPORT SERVICES LLC 495.11 129103 11/13/2025 5350 TESS ELECTRIC INC 1,528.46
129104 11/13/2025 5354 MALLORY SAFETY & SUPPLY LLC 120.73 129105 11/13/2025 5363 BEISEL ELECTRIC 1,030.00
129106 11/13/2025 5420 GMT 75.00
129107 11/13/2025 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 9,965.00 129108 11/13/2025 5471 CENTRAL SANITARY SUPPLY LLC 355.56 129109 11/13/2025 5531 CU TECHNOLOGY LLC / ACORN TECHNOLOGY SERVICES 899.90 129110 11/13/2025 5532 ABSOLUTE SOFTWARE INC 1,200.00
129111 11/13/2025 5553 SOUTHERN TIRE MART LLC 686.27
129112 11/13/2025 5573 GUARDIAN ALLIANCE TECHNOLOGIES, INC. 65.00 129113 11/13/2025 5577 Bear Electrical Solutions, LLC 13,800.00 129114 11/13/2025 5580 ROLLINS, INC 147.00
129115 11/13/2025 5593 FOSTER & FOSTER CONSULTING ACTUARIES, INC 7,750.00 129116 11/13/2025 5652 M6 INVESTIGATIONS AND CONSULTING, LLC 1,700.00 129117 11/13/2025 5671 CLIENTFIRST CONSULTING GROUP 8,133.75 129118 11/13/2025 5690 ELPS CAR WASH 169.95
129119 11/13/2025 5731 H.D. INDUSTRIES, INC 3,244.25
129120 11/13/2025 5746 PARK ASSOCIATES INC. 1,307.77
129121 11/13/2025 5752 NEWPORT LANDING SPORTFISHING INC. 2,945.00 Attachment A Page 4 of 7

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
129122 11/13/2025 99999 ALICE LEUNG 27.72
129123 11/13/2025 99999 AYNYA, LLC 16,916.00
129124 11/13/2025 99999 GRIGOR KEHKEJIAN 1,218.44
129125 11/20/2025 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,734.27 129126 11/20/2025 69 AFSCME District Council 36 742.50
129127 11/20/2025 775 COVINA POLICE ASSOCIATION 3,050.00 129128 11/20/2025 878 DELTA DENTAL OF CALIFORNIA 9,883.62 129129 11/20/2025 3795 PRE-PAID LEGAL SERVICES, INC 141.53 129130 11/20/2025 3846 CLEA 1,136.00
129131 11/20/2025 4255 RELIASTAR LIFE INSURANCE COMPANY 5,103.08 129132 11/20/2025 4710 Fidelity Security Life Insurance Company 1,067.77 129133 11/20/2025 32 ACE-1 AUTO SERVICE 80.00
129134 11/20/2025 84 AIRGAS-WEST 521.30
129135 11/20/2025 113 ALL CITY MANAGEMENT SVC 14,467.61 129136 11/20/2025 219 AT&T 417.86
129137 11/20/2025 219 AT&T 67.63
129138 11/20/2025 239 AUTOZONE INC 145.07
129139 11/20/2025 254 AZUSA LIGHT & WATER 3,835.76
129140 11/20/2025 255 AZUSA PLUMBING & HEATNG SUPPLY 2,569.56 129141 11/20/2025 411 BRODART CO 104.64
129142 11/20/2025 524 CAPRI DELI & KITCHEN INC 1,522.83 129143 11/20/2025 568 CAT SPECIALTIES INC 1,273.45
129144 11/20/2025 649 CINTAS CORP #693 880.56
129145 11/20/2025 700 COLLEY FORD 755.40
129146 11/20/2025 706 COMMERCIAL DOOR CO INC 4,229.74
129147 11/20/2025 749 BOHL PH.D., NANCY K. 696.50
129148 11/20/2025 767 COVINA DOWNTOWN ASSOCIATION 750.00 129149 11/20/2025 798 CRAFCO INC 3,580.20
129150 11/20/2025 970 EDISON CO 2,516.75
129151 11/20/2025 1055 FEDEX 33.02
129152 11/20/2025 1204 GOLDEN STATE WATER COMPANY 223.43 129153 11/20/2025 1235 GRAINGER 170.17
129154 11/20/2025 1275 HAAKER EQUIPMENT CO 2,332.88
129155 11/20/2025 1361 HOLLIDAY ROCK CO INC 341.57
129156 11/20/2025 1429 INLAND EMPIRE STAGES 3,105.00
129157 11/20/2025 1505 JOHNNY'S POOL SERVICE 33.15
129158 11/20/2025 1615 REGIONAL TAP SERVICE CENTER 20.00 129159 11/20/2025 1646 LANGUAGE LINE SERVICES INC 4.70
129160 11/20/2025 1754 LOWE'S COMPANIES INC 461.85
129161 11/20/2025 1788 MAMMOTH AUDIO SYSTEMS 4,000.00
129162 11/20/2025 1933 MISSION LINEN SUPPLY 45.54
129163 11/20/2025 2027 NAPA AUTO PARTS 419.92
129164 11/20/2025 2091 O REILLY AUTO PARTS 1,208.24
129165 11/20/2025 2238 PEST OPTIONS INC 1,075.00
129166 11/20/2025 2270 PLUMBING WHOLESALE OUTLET 25.94
129167 11/20/2025 2345 QUILL 113.83
129168 11/20/2025 2407 REGIONAL TAP SERVICE CENTER 319.30 129169 11/20/2025 2415 REPUBLIC MASTER CHEFS 443.64
129170 11/20/2025 2711 SOUTHEAST CONSTRUCTION PRODUCTS - COVINA 214.99 129171 11/20/2025 2736 STAPLES BUSINESS ADVANTAGE 234.31 129172 11/20/2025 2778 SUPERIOR PAVEMENT MARKING INC 24,697.90 Attachment A Page 5 of 7

Page 13 of 187 ends

CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
129173 11/20/2025 2795 STATE WATER RESOURCES CONTROL BOARD 18,196.00 129174 11/20/2025 2814 AXON ENTERPRISES, INC. 173.89
129175 11/20/2025 2852 THREE VALLEY MUN WATER DISTR 10,938.20 129176 11/20/2025 2855 CHARTER COMMUNICATIONS 848.68
129177 11/20/2025 2966 V & V MANUFACTURING 304.65
129178 11/20/2025 3001 VERIZON WIRELESS 6,520.21
129179 11/20/2025 3004 VICTORY EXTERMINATING INC 150.00 129180 11/20/2025 3023 VULCAN MATERIALS COMPANY 1,867.91 129181 11/20/2025 3052 WATERLINE TECHNOLOGIES INC 2,245.36 129182 11/20/2025 3070 WEST COAST ARBORISTS INC 15,527.55 129183 11/20/2025 3082 WESTERN WATER WORKS SUPPLY 728.86 129184 11/20/2025 3701 DEPARTMENT OF JUSTICE 884.00
129185 11/20/2025 3729 SUNBELT RENTALS INC 1,785.00
129186 11/20/2025 3749 JCL TRAFFIC SERVICES 3,872.64
129187 11/20/2025 3796 RICHARDS, WATSON & GERSHON 31,483.81 129188 11/20/2025 3847 SCOT BRUCE 1,800.00
129189 11/20/2025 3964 RED WING BUSINESS ADVANTAGE ACCOUNT 300.00 129190 11/20/2025 3988 LANDSCAPE WAREHOUSE III 145.32
129191 11/20/2025 4065 VERIZON WIRELESS 1,152.52
129192 11/20/2025 4077 INTERWEST CONSULTING GROUP INC 33,749.25 129193 11/20/2025 4141 72 HOUR LLC 95,327.62
129194 11/20/2025 4246 FERGUSON WATERWORKS #1083 1,982.44 129195 11/20/2025 4374 ADMINSURE, INC 8,701.81
129196 11/20/2025 4389 EMPLOY AMERICA 2,661.00
129197 11/20/2025 4448 FS CONTRACTORS, INC. 146,775.00
129198 11/20/2025 4455 FRONTIER 1,482.54
129199 11/20/2025 4571 POWER SECURITY GROUP INC 12,677.25 129200 11/20/2025 4582 USABLUEBOOK 2,227.52
129201 11/20/2025 4676 Hill Brothers Chemical Company 4,375.80 129202 11/20/2025 4688 PCAM, LLC 16,243.92
129203 11/20/2025 4704 S & J Supply Company, Inc. 6,065.86 129204 11/20/2025 4719 O.S.T.S. Inc. 1,080.00
129205 11/20/2025 4764 UniFirst Corporation 1,005.41
129206 11/20/2025 4766 HASA, INC. 8,562.49
129207 11/20/2025 4817 Weck Analytical Environmental Services, Inc. 245.00 129208 11/20/2025 4824 Occu-Med, Ltd. 2,188.60
129209 11/20/2025 4833 Michael R. Hillmann 5,680.00
129210 11/20/2025 4835 ABBA TERMITE & PEST CONTROL, INC 250.00 129211 11/20/2025 4854 CEJ Engineers, Inc. 24,664.00
129212 11/20/2025 4863 La Verne Power Equipment 812.46
129213 11/20/2025 4885 ELIE FARAH 20,250.00
129214 11/20/2025 4893 DXP ENTERPRISES, INC 1,844.48
129215 11/20/2025 4925 Humane Society of Pomona Valley, Inc. 29,438.67 129216 11/20/2025 4960 Data Ticket, Inc. 261.45
129217 11/20/2025 4968 Semper Scientific, Inc 2,021.00
129218 11/20/2025 4977 Enterprise FM Trust 4,602.62
129219 11/20/2025 5099 CliftonLarsonAllen LLP 6,090.00
129220 11/20/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 22,400.00 129221 11/20/2025 5109 SITEREP CONSTRUCTION SERVICES, INC. 50,973.37 129222 11/20/2025 5138 Ricoh USA, Inc. 300.31
129223 11/20/2025 5169 Occupational Health Centers of California 73.00 Attachment A Page 6 of 7

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CITY OF COVINA
Check Register
Nov 1, 2025 - Nov 20, 2025
Check # Check Date Vendor Name Amount
129224 11/20/2025 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 3,600.00 129225 11/20/2025 5269 CONTROL AIR ENTERPRISES LLC. 8,796.00 129226 11/20/2025 5271 DREAM CATCHERS CARRIAGES 3,000.00 129227 11/20/2025 5280 ALDERMAN & HILGERS LLP 8,964.00
129228 11/20/2025 5291 AMAZON CAPITAL SERVICES, INC 2,533.04 129229 11/20/2025 5336 ABI DOCUMENT SUPPORT SERVICES LLC 325.73 129230 11/20/2025 5354 MALLORY SAFETY & SUPPLY LLC 327.18 129231 11/20/2025 5368 WESCO SECURITY SYSTEMS INC 195.00 129232 11/20/2025 5439 PARKWOOD LANDSCAPE MAINTENANCE INC 21,418.73 129233 11/20/2025 5505 COLLIERS INTERNATIONAL HOLDINGS INC 4,250.00 129234 11/20/2025 5577 Bear Electrical Solutions, LLC 76,061.00 129235 11/20/2025 5597 ARETE FOOD TRAILERS 2,201.92
129236 11/20/2025 5629 MINUTEMAN PRESS COVINA 143.42
129237 11/20/2025 5671 CLIENTFIRST CONSULTING GROUP 5,906.25 129238 11/20/2025 5716 HC DANA POINT HOTEL, LLC. 8,028.31 129239 11/20/2025 5743 GARDA CL WEST, INC. LOCKBOX 233209 415.70 129240 11/20/2025 5747 GOLD ARC, INC. 412.50
129241 11/20/2025 5750 BLUETRITON BRANDS INC 123.39
129242 11/20/2025 99999 ALICE LEUNG 215.17
129243 11/20/2025 99999 BOERSMA BROS LLC 4,800.00
129244 11/20/2025 99999 DAVE BROWN 100.00
129245 11/20/2025 99999 DAVID RODRIGUEZ 26.00
129246 11/20/2025 99999 DAVID RODRIGUEZ 146.40
129247 11/20/2025 99999 EDWARD LEE 80.00
129248 11/20/2025 99999 JAZEL LOPEZ 42.93
129249 11/20/2025 99999 LAURA CASTANEDA 80.00
129250 11/20/2025 99999 SALVADOR BARRIOS 1,422.86
129251 11/20/2025 99999 SONJA MCDONALD 12.00
129252 11/20/2025 99999 SUE TOBACK 67.45
129253 11/20/2025 99999 TH COVINA BOWL LLC 23,200.02
129254 11/20/2025 99999 VANESSA SANCHEZ ANDRADE 24.00
129255 11/20/2025 99999 VERONICA GUZMAN 741.16
subtotal checks 3,299,679.06
124974 02/06/2025 2587 SCPLRC MEMBERSHIP (400.00)
125168 02/13/2025 99999 VANESSA SANCHEZ ANDRADE (24.00) 125359 02/26/2025 99999 JOSE GONZALEZ JR (24.01)
128824 10/22/2025 99999 MAJED OWAINAT (16,916.00)
subtotal voids (17,364.01)
payroll (11/06/25) $ 1,177,860.43
payroll (11/20/25) $ 1,186,374.69
workers' compensation $ 14,029.06
TOTAL checks/EFTs $5,963,207.84
Attachment A Page 7 of 7

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: December 2, 2025
Title: Resolution CC 2025-121, Casting Votes for Azusa Mayor Robert Gonzales to Represent Cities with Prescriptive Water Pumping Rights as a Member on the Board of the San Gabriel Basin Water Quality Authority
Presented by: Fabian Velez, Chief Deputy City Clerk
Recommendation: Adopt Resolution CC 2025-121, casting votes for Azusa Mayor Robert Gonzales to represent Cities with Prescriptive Water Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.

EXECUTIVE SUMMARY:

The San Gabriel Basin Water Quality Authority (“WQA”) was established by the State Legislature (SB 1679) on February 11, 1993 to develop, finance and implement groundwater treatment programs in the San Gabriel Valley.

The WQA is under the direction of a 7-member board, with one member representing each of the overlying municipal water districts, one member from a City with prescriptive water pumping rights, one member from a City without prescriptive water pumping rights and two members representing water producers in the San Gabriel Valley. The cities with prescriptive water pumping rights include Alhambra, Arcadia, Azusa, Covina, El Monte, Glendora, Industry, Irwindale, Monterey Park, Monrovia, South Pasadena and Whittier. The City Council will consider casting its votes for Azusa Mayor Robert Gonzales to continue serving as the San Gabriel Basin Water Quality Authority Board representative for cities with prescriptive water pumping rights.

BACKGROUND:

As a City with prescriptive water pumping rights, the City Council may choose to elect a City Councilmember from one of the listed cities that has been nominated to serve as a Board Member. The WQA has established a deadline of December 16, 2025 for cities to cast votes in support of a preferred nominee. On September 16, 2025, the City Council authorized the nomination of Azusa Mayor Robert Gonzales to continue serving as the Board representative.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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ATTACHMENT A
RESOLUTION CC 2025-121

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, CASTING ITS VOTES FOR AZUSA MAYOR ROBERT

GONZALES, TO REPRESENT CITIES WITH PRESCRIPTIVE WATER

PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN

WATER QUALITY AUTHORITY
WHEREAS, on September 22, 1992, Senate Bill 1679 was signed into law by Governor Pete Wilson authorizing the creation of the San Gabriel Basin Water Quality Authority; and WHEREAS, the Board of the San Gabriel Basin Water Quality Authority is composed of seven members with three members from each of the three municipal water districts, one elected city council person from cities in the San Gabriel Basin with prescriptive pumping rights, one elected city council person from cities in the San Gabriel Basin without prescriptive pumping rights, and two appointed members representing water producers in the San Gabriel Basin; and WHEREAS, the City of Covina is one of the cities in the San Gabriel Basin with prescriptive pumping rights; and
WHEREAS, the City of Covina must cast its votes for only one of the official nominees provided by the San Gabriel Basin Water Quality Authority; and WHEREAS, the City of Covina must cast its votes by resolution of the city council; and WHEREAS, the resolution of the City of Covina casting its votes must be received by the San Gabriel Basin Water Quality Authority no later than December 16, 2025 at 12:00 p.m.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Covina casts its full votes for Azusa Mayor Robert Gonzales as the representative for cities in the San Gabriel Basin with prescriptive pumping rights.

APPROVED and PASSED this 2
nd day of December, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor

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Resolution CC 2025-121 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-121 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 2
nd day of December, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

Page 20 of 187 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: December 2, 2025
Title: First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.

Presented by: Theresa Franke, Finance Director
Charles Russom, Senior Management Analyst
Recommendation: Approve the First Amendment to Professional Services Agreement with Robert Half Talent Solutions, Inc.

EXECUTIVE SUMMARY/BACKGROUND
On June 3rd, 2025, the City Council approved a new Professional Services Agreement (“PSA”) with Robert Half to provide on-call staff supportive services for the Finance and Community Development Departments for an amount not to exceed Two-Hundred Ninety Thousand Dollars ($290,000), expiring June 30, 2026. The Finance Department utilizes Robert Half’s staffing services on an as-needed basis to augment staffing levels. The Community Development Department has also utilized Robert Half services in the past for one (1) temporary technical expert to assist with implementing the City’s new land development technology platform.

The existing PSA allows the City and consultant to mutually agree on a pay rate dependent on the Temporary Staff’s role and expertise. The pay rate, scope of work, and hours assigned must be authorized by the City Manager or respective Department Head before any work may commence. At this time, the Finance Department is requesting that the City Council approve the First Amendment to the Professional Services Agreement to increase the not to exceed compensation amount to Three Hundred and Five Thousand Dollars ($305,000). This will allow the department to utilize temporary clerical staff to cover a vacant account clerk position, whose primary responsibility is to provide customer service to water customers. The vacant position is currently in the recruitment process.

FISCAL IMPACT:

There is no impact to the General Fund. The department has analyzed its existing allocations in Finance and Water Utility and determined that this amendment can be accommodated within the FY 2025-26 budget.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines because it has no potential to result in physical change in the environment, directly or indirectly.

Respectfully submitted,

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ATTACHMENT A

FIRST AMENDMENT TO AGREEMENT

BETWEEN THE CITY OF COVINA AND

ROBERT HALF TALENT SOLUTIONS
THIS FIRST AMENDMENT is made and entered into as of December 2, 2025, by and between the City of Covina, a municipal corporation (hereinafter referred to as “City”), and Robert Half Inc. doing business through its administrative & customer support, finance & accounting, and technology contract talent practice groups, a Delaware Corporation (hereinafter referred to as “Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. This FIRST AMENDMENT is made concerning the following facts and purposes:

A. On July 12, 2024, the City and Consultant entered into that certain Professional Services Agreement for Two Hundred Ninety Thousand Dollars ($290,000) (“Agreement”).

B. On December 2, 2025, the City and Consultant now desire to increase the compensation limit by Fifteen Thousand Dollars ($15,000) for a new compensation limit of Three Hundred and Five Thousand Dollars ($305,000) for continued supportive staffing services.

2. Section 2 of the Agreement entitled “COMPENSATION” is hereby amended to read as follows:
“As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Three Hundred Five Thousand Dollars ($305,000) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule.”

3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.

The Parties, through their duly authorized representatives, are signing this FIRST Amendment on the date stated in the introductory clause.
[SIGNATURES TO FOLLOW]

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IN WITNESS WHEREOF, the parties hereto have caused this FIRST AMENDMENT to be executed the day and year first above written.

City:

The City of Covina,
a California municipal corporation
By: ___________________________________
Name: Chris Marcarello
Title: City Manager
ATTEST:

By: ___________________________________
Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Robert Half Inc.EOE,
a Delaware Corporation
By: ___________________________________
Name:

Title:
(Two signatures of corporate officers
are required for corporations under
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign the Agreement on behalf of the
corporation.)

Page 24 of 187 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: December 2, 2025
Title: Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 – Award of Contract to Gentry Brothers, Inc. in the Amount of $1,784,972 Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Approve plans and specifications for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608;

2. Award a contract for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $1,784,972 and authorize the City Manager to execute the contract;

3. Authorize a contingency amount of $178,497 (approximately 10% of construction costs) for any unforeseen construction expenses;

4. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $194,000 and authorize the City Manager to execute the agreement; and

5. Adopt Resolution CC 2025-120 appropriating an additional $421,872 from available RMRA Fund – Fund Balance for use towards the project.

EXECUTIVE SUMMARY:

As part of the City’s Fiscal Year 2025-26 Capital Improvement Program, the City Council approved the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608. The project’s objective is to replace 8,344 tons of AC overlay pavement, perform miscellaneous concrete work, and refurbish other appurtenances along Barranca Avenue between Workman Street and Cypress Avenue. As a part of the project, the bidding contractors submitted Alternate Bid Item No. 1 to replace AC overlay pavement, perform miscellaneous concrete work, and refurbish other appurtenances along Covina Boulevard between Barranca Avenue and Fairvale Avenue. The Alternate Bid was favorable and provides added value to the City in enhancing public roadways and continuing to replace the integrity of aging roadway infrastructure. Thus, City staff recommends proceeding with award of a contract inclusive of both the Base Bid and Alternate Bid Item No.1.

Following a public bidding process, it has been determined that the lowest responsive and responsible bidder for the project is Gentry Brothers, Inc. As such, it is recommended that a contract (Attachment A) be awarded for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 to Gentry Brothers, Inc. in the amount of $1,784,972 and authorize the City Manager to execute the contract. Construction improvements are expected to commence in January 2026.

DISCUSSION:

A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, October 30th 2025, Thursday, November 6th, 2025 and Thursday, November 13, 2025. Moreover, the Notice Inviting Bids was sent to the Dodge Construction Network “Green Sheets” for posting beginning on Thursday, October 30th, 2025.

Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, November 18, 2025.

Beginning at 10:00 a.m. on November 18, 2025, the City Clerk publicly opened six (6) sealed bids with the following results:

Page 25 of 187 ends

Rank Bidder Location Base Bid Amount plus Alternate Bid Item No. 1
1 Gentry Brothers, Inc. Irwindale, CA $1,784,972
2 Sequel Contractors, Inc Santa Fe Springs, CA $2,095,834 3 Hardy & Harper, Inc. Lake Forest, CA $2,190,000
4 Onyx Paving Company, Inc. Anaheim, CA $2,234,000
5 All American Asphalt Corona, CA $2,285,963.09
6 Copp Contracting, Inc. Buena Park, CA $2,320,906.62
City staff has reviewed all bid documents for compliance and evaluated the contractor’s professional background and recently completed projects for competency. As a result, City staff recommends an award of contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc, given that this firm has completed major road reconstruction projects for several public agencies in southern California including the City of Covina’s Covina Heights Paving Project, Badillo Street Resurfacing Project, Street Residential Resurfacing Project, Barranca Avenue & Cienega Avenue Street Resurfacing Project and the San Bernardino Road Resurfacing Project.

FISCAL IMPACT:

The Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 was included in the adopted Fiscal Year 2025-2026 Capital Improvement Program as shown below. Adoption of Resolution CC 2025-120 will appropriate an additional $421,872 from available RMRA Fund – Fund Balance for use towards the completion of this project. The new total funding allocation for the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 will be $2,157,469.

The following is an updated listing of project funding:

PROJECT FUNDING
Source of Project Funds Amount Account Council Appropriation Action RMRA $1,735,597 2310-2200-55310-P2608 FY 2025-2026 CIP Budget RMRA $421,872 2310-2200-55310-P2608 Resolution CC 2025-120 Grand Total $2,157,469
The following table conveys the anticipated expenditure summary:

PROJECT EXPENSES
Description Amount
Contract Base Bid plus Alternate Bid Item No. 1 (Gentry Brothers, Inc.) $1,784,972 Contingency Allowance $178,497
Project Subtotal $1,963,469
Construction Management and Inspection Services (CEJ Engineers, Inc.) $194,000 Total Project Fiscal Impact $2,157,469
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

Page 26 of 187 ends

Respectfully submitted,

Page 27 of 187 ends

Page 28 of 187 ends

ATTACHMENT A

CONTRACT

CITY OF COVINA CONTRACT FOR

BARRANCA AVENUE AND COVINA BOULEVARD RESURFACING
PROJECT – PROJECT NO. P2608
THIS CONTRACT (“Contract”) is made and entered this 2
nd day of December, 2025 (“Effective
Date”), by and between the CITY OF COVINA, a California municipal corporation (“City”) and Gentry Brothers, Inc a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 397682; Class A. Contractor’s DIR registration number is 10000002240.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

In the event of any conflict between the terms of this Contract and any incorporated documents, the terms of this Contract shall control.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor an amount not to exceed One Million Seven Hundred and Eighty-Four Thousand Nine Hundred and Seventy-Two Dollars ($1,784,972) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Cal. Bus. & Prof. Code, § 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, by signing this Contract,

Page 29 of 187 ends

the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Trenches and Other Excavations. If this Project involves the digging trenches or other excavations that will extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to proposers prior to the deadline for submitting proposals; and (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.

9. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

10. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
[SIGNATURE PAGE FOLLOWS]

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CITY OF COVINA
By:

City Manager
ATTEST:

By:

Chief Deputy City Clerk
Dated:
(“CONTRACTOR”)
By:

Printed Name:

Title:

By:

Printed Name:

Title:

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EXHIBIT A

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EXHIBIT B

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

BARRANCA AVENUE AND COVINA BOULEVARD RESURFACING PROJECT – PROJECT NO. P2608
(Project Description/ Name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of
Dollars ($ ), this
amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications.

Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

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IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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EXHIBIT C

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

BARRANCA AVENUE AND COVINA BOULEVARD RESURFACING PROJECT – PROJECT NO. P2608
(Project Description/Name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars
($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

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The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration or addition.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

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City of Covina
Public Works Department - Engineering DivisionBarranca Avenue and Covina Boulevard Resurfacing Project - Project No. P2608 Item Description Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Clearing and Grubbing LS 1 30,000.00 $ 30,000.00 $ 17,000.00 $ 17,000.00 $ 48,000.00 $ 48,000.00 $ 15,000.00 $ 15,000.00 $ 195,000.00 $ 195,000.00 $ 178,000.00 $ 178,000.00 $ 2 Disposal of Waste Materials LS 1 5,000.00 $ 5,000.00 $ 60,000.00 $ 60,000.00 $ 7,000.00 $ 7,000.00 $ 1,000.00 $ 1,000.00 $ 200.00 $ 200.00 $ 10,000.00 $ 10,000.00 $ 3 Traffic Control Plans LS 1 32,000.00 $ 32,000.00 $ 15,000.00 $ 15,000.00 $ 11,000.00 $ 11,000.00 $ 64,085.00 $ 64,085.00 $ 1,500.00 $ 1,500.00 $ 6,000.00 $ 6,000.00 $ 4 Cold Mill 2.0-inch existing Asphalt Pavement per plans and specifications. SF 435,600 0.42 $ 182,952.00 $ 0.30 $ 130,680.00 $ 0.28 $ 121,968.00 $ 0.40 $ 174,240.00 $ 0.24 $ 104,544.00 $ 0.34 $ 148,104.00 $ 5 Construct 1.0-inch-thick Asphaltic Leveling course D1 (PG 64-10) as indicated on the plans. TON 2,725 90.00 $ 245,250.00 $ 121.00 $ 329,725.00 $ 120.00 $ 327,000.00 $ 130.00 $ 354,250.00 $ 114.00 $ 310,650.00 $ 143.66 $ 391,473.50 $ 6 Construct 1.5-inch thick asphalt pavement overlay C2 (PG 64-10) as indicated on the plans. TON 4,084 90.00 $ 367,560.00 $ 112.00 $ 457,408.00 $ 111.00 $ 453,324.00 $ 110.00 $ 449,240.00 $ 111.00 $ 453,324.00 $ 108.47 $ 442,991.48 $ 7 Sawcut, Remove, dispose and Construct 8-inch PCC curb & 24-inch gutter, per SPPWC Std. Plan 120-2. A2-8(200) Including all incidentals complete in place, per plans, details, and specifications.

SF 65 70.00 $ 4,550.00 $ 98.00 $ 6,370.00 $ 123.00 $ 7,995.00 $ 125.00 $ 8,125.00 $ 115.00 $ 7,475.00 $ 95.00 $ 6,175.00 $ 8 Sawcut, Remove, dispose, and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std. Plan 113-2. SF 20,995 9.00 $ 188,955.00 $ 12.00 $ 251,940.00 $ 11.50 $ 241,442.50 $ 12.00 $ 251,940.00 $ 13.00 $ 272,935.00 $ 14.00 $ 293,930.00 $ 9 Sawcut, Remove, dispose and Construct Longitudinal Cross Gutter per SPPWC Std. Plan 122-2. SF 2,840 16.00 $ 45,440.00 $ 44.00 $ 124,960.00 $ 28.00 $ 79,520.00 $ 28.00 $ 79,520.00 $ 32.00 $ 90,880.00 $ 24.00 $ 68,160.00 $ 10 Sawcut, Remove, dispose and Construct PCC Driveway approach per SPPWC Std. Plan 110-2, Type B per plan, including all incidentals complete in place per plans, details, and specifications.

SF 10,630 16.00 $ 170,080.00 $ 13.00 $ 138,190.00 $ 19.00 $ 201,970.00 $ 20.00 $ 212,600.00 $ 21.00 $ 223,230.00 $ 21.00 $ 223,230.00 $ 11 Sawcut, Remove and Construct PCC curb ramp per SPPWC Std. Plan 111-5, Case A, Type 1, including the removal and replacement of additional sidewalk between BCR and ECR (both locations) and all incidentals complete in place per plans, details, and specifications.

EA 8 9,000.00 $ 72,000.00 $ 8,000.00 $ 64,000.00 $ 6,963.00 $ 55,704.00 $ 7,500.00 $ 60,000.00 $ 9,000.00 $ 72,000.00 $ 7,900.00 $ 63,200.00 $ 12 Sawcut, Remove and Construct PCC curb ramp per SPPWC Std. Plan 111-5, Case B, Type 2, including the removal and replacement of additional sidewalk between BCR and ECR (both locations) and all incidentals complete in place per plans, details, and specifications.

EA 4 9,000.00 $ 36,000.00 $ 8,000.00 $ 32,000.00 $ 6,963.00 $ 27,852.00 $ 7,500.00 $ 30,000.00 $ 9,000.00 $ 36,000.00 $ 7,900.00 $ 31,600.00 $ 14 Sawcut, Remove and Construct PCC curb ramp per SPPWC Std. Plan 111-5, Case C, Type 2, including the removal and replacement of additional sidewalk between BCR and ECR (both locations) and all incidentals complete in place per plans, details, and specifications.

EA 4 9,000.00 $ 36,000.00 $ 8,000.00 $ 32,000.00 $ 6,963.00 $ 27,852.00 $ 7,500.00 $ 30,000.00 $ 9,000.00 $ 36,000.00 $ 8,100.00 $ 32,400.00 $ 15 Adjust existing utility valves can and covers (water, gas) to grade. EA 25 175.00 $ 4,375.00 $ 1,000.00 $ 25,000.00 $ 444.00 $ 11,100.00 $ 200.00 $ 5,000.00 $ 350.00 $ 8,750.00 $ 125.00 $ 3,125.00 $ 16 Adjust existing Manhole frame and cover (Sewer/Storm Drain) to grade per SPPWC Std. Plan 205-2. EA 20 800.00 $ 16,000.00 $ 1,600.00 $ 32,000.00 $ 2,888.00 $ 57,760.00 $ 1,500.00 $ 30,000.00 $ 1,850.00 $ 37,000.00 $ 1,550.00 $ 31,000.00 $ 17 Install Traffic Striping, Thermoplastic, Traffic Signal Loops, red, green Curb and Pavement markers, match existing in kind per plans and specifications. LS 1 59,000.00 $ 59,000.00 $ 75,000.00 $ 75,000.00 $ 162,512.50 $ 162,512.50 $ 100,000.00 $ 100,000.00 $ 90,000.00 $ 90,000.00 $ 92,000.00 $ 92,000.00 $ Total Base Bid $ 1,791,273.00 1,495,162.00 $ 1,842,000.00 $ 1,865,000.00 $ 1,939,488.00 $ 2,021,388.98 $ Item Description Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 17 Cold Mill 2.0-inch existing Asphalt Pavement per plans and specifications. SF 98,360 0.60 $ 59,016.00 $ 0.35 $ 34,426.00 $ 0.28 $ 27,540.80 $ 0.40 $ 39,344.00 $ 0.30 $ 29,508.00 $ 0.34 $ 33,442.40 $ 18 Construct 1.0-inch-thick Asphaltic Leveling course D1 (PG 64-10) as indicated on the plans. TON 615 100.00 $ 61,500.00 $ 135.00 $ 83,025.00 $ 120.00 $ 73,800.00 $ 130.00 $ 79,950.00 $ 150.00 $ 92,250.00 $ 143.66 $ 88,350.90 $ 19 Construct a 1.5-inch thick asphalt pavement overlay C2 (PG 64-10) as indicated on the plans. TON 922 100.00 $ 92,200.00 $ 118.00 $ 108,796.00 $ 111.00 $ 102,342.00 $ 110.00 $ 101,420.00 $ 147.00 $ 135,534.00 $ 108.47 $ 100,009.34 $ 20 Sawcut, Remove, dispose and Construct 8-inch PCC curb & 24-inch gutter, per SPPWC Std. Plan 120-2. A2-8(200) Including all incidentals complete in place, per plans, details, and specifications.

LF 35 120.00 $ 4,200.00 $ 98.00 $ 3,430.00 $ 123.00 $ 4,305.00 $ 125.00 $ 4,375.00 $ 130.00 $ 4,550.00 $ 95.00 $ 3,325.00 $ 21 Sawcut, Remove, and dispose and Construct 4-InchThick PCC Sidewalk per SPPWC Std. Plan 113-2. SF 687 12.00 $ 8,244.00 $ 12.00 $ 8,244.00 $ 11.50 $ 7,900.50 $ 12.00 $ 8,244.00 $ 15.07 $ 10,353.09 $ 20.00 $ 13,740.00 $ 22 Sawcut, Remove, dispose and Construct PCC Driveway approach per SPPWC Std. Plan 110-2, Type B per plan, including all incidentals complete in place per plans, details, and specifications.

SF 300 16.00 $ 4,800.00 $ 13.00 $ 3,900.00 $ 19.00 $ 5,700.00 $ 20.00 $ 6,000.00 $ 26.00 $ 7,800.00 $ 23.00 $ 6,900.00 $ 23 Sawcut, Remove and Construct PCC curb ramp per SPPWC Std. Plan 111-5., Case A, Type 1, including the removal and replacement of additional sidewalk between BCR and ECR (both locations) and all incidentals complete in place per plans, details, and specifications.

EA 2 12,000.00 $ 24,000.00 $ 8,000.00 $ 16,000.00 $ 6,963.00 $ 13,926.00 $ 7,500.00 $ 15,000.00 $ 9,800.00 $ 19,600.00 $ 8,100.00 $ 16,200.00 $ 24 Adjust existing utility valves can and covers (water, gas) to grade EA 6 175.00 $ 1,050.00 $ 500.00 $ 3,000.00 $ 444.00 $ 2,664.00 $ 200.00 $ 1,200.00 $ 480.00 $ 2,880.00 $ 125.00 $ 750.00 $ 25 Adjust existing Manhole frame and cover (Sewer/Storm Drain) to grade per SPPWC Std. Plan 205-2 EA 8 850.00 $ 6,800.00 $ 1,400.00 $ 11,200.00 $ 2,888.00 $ 23,104.00 $ 1,500.00 $ 12,000.00 $ 2,500.00 $ 20,000.00 $ 2,100.00 $ 16,800.00 $ 26 Install Traffic Striping, Thermoplastic, Traffic Signal Loops, red, green Curb and Pavement Markers, match existing in kind per plans and specifications. EA 1 28,000.00 $ 28,000.00 $ 32,540.00 $ 32,540.00 $ 130,717.70 $ 130,717.70 $ 57,467.00 $ 57,467.00 $ 24,000.00 $ 24,000.00 $ 20,000.00 $ 20,000.00 $ Total Alternate Bid No.1 $ 304,561.00 289,810.00 $ 392,000.00 $ 325,000.00 $ 346,475.09 $ 299,517.64 $ Grand Total $ 2,095,834.00 1,784,972.00 $ 2,234,000.00 $ 2,190,000.00 $ 2,285,963.09 $ 2,320,906.62 $ Sequal Contractors, Inc. All American Asphalt Copp Contracting, Inc.

Bid Submission Deadline - November 18, 2025 at 10:00 am Base Bid Gentry Brothers, Inc. Onyx Paving Company, Inc. Hardy & Harper, Inc.

Alternate Bid No. 1 - Covina Boulevard from Barranca Avenue to Fairvale Avenue Gentry Brothers, Inc. Sequal Contractors, Inc. Onyx Paving Company, Inc. Hardy & Harper, Inc. All American Asphalt Copp Contracting, Inc.

ATTACHMENT B

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ATTACHMENT D
RESOLUTION CC 2025-120

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2025/2026 CAPITAL
IMPROVEMENT PROGRAM AND APPROPRIATE $421,872 FROM

AVAILABLE ROAD MAINTENANCE & REHABILITATION (RMRA)
FUND – FUND BALANCE FOR USE TOWARDS THE BARRANCA
AVENUE AND COVINA BOULEVARD RESURFACING PROJECT –
PROJECT NO. P2608
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2025-2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to amend the 2025/2026 Capital Improvement Program and appropriate $421,872 for available Road Maintenance & Rehabilitation (RMRA) Fund – Fund Balance for use towards the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025/2026 Capital Improvement Program and appropriate $421,721 from available Road Maintenance & Rehabilitation (RMRA) Fund – Fund Balance for use towards the Barranca Avenue and Covina Boulevard Resurfacing Project – Project No. P2608 as stated below:

Account No. Account Description Amount ($) Increase/Decrease 2310-2200-
55310-
P2608
RMRA-Streets-Street
Infrastructure-Barranca Ave
& Covina Blvd Resurfacing
Project
$421,872 Increase
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 2
nd day of December, 2025.

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Resolution CC 2025-120 Page 2 of 2
City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2025-120 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 2
nd day of December, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
_________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: December 2, 2025
Title: Grand Avenue and Glendora Avenue Bus Shelter Installation Project – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by FS Contractors, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Grand Avenue and Glendora Avenue Bus Shelter Installation Project.

EXECUTIVE SUMMARY:

Accept the work performed by FS Contractors, Inc. and authorize the City Clerk to file a Notice of Completion (Attachment A) for the Grand Avenue and Glendora Avenue Bus Shelter Installation Project.

BACKGROUND/DISCUSSION:

On May 6, 2025 the City Council approved a contract award to FS Contractors, Inc. for the installation and procurement of bus shelters, benches, and trash receptacles for six (6) existing transit stops as part of the East San Gabriel Valley Sustainable Multimodal Improvements Project (SMIP) Phase I, in partnership with the San Gabriel Valley Council of Governments (SGVCOG) and the Los Angeles County Metropolitan Transportation Authority (LACMTA). The goal of the SMIP is to provide First/Last Mile connections, improve active transport, and enhance bus system infrastructure throughout the East San Gabriel Valley. As one of the nine partnering cities for Phase I, $150,000 in MSP Bus System Improvement Program (BSIP) sub-funds were allocated to the City of Covina for the Glendora & Grand Avenue Bus Shelter Installation Project.

Transit Stop Locations

1. Grand Avenue/Arrow Highway (southeast corner), northbound

2. Grand Avenue/Covina Boulevard (northeast corner), northbound

3. Glendora Avenue/Cypress Street (northwest corner), northbound

4. Glendora Avenue/Cypress Street (southeast corner), southbound

5. Glendora Avenue/Ruddock Street (southeast corner), northbound

6. Glendora Avenue/Ruddock Street (southwest corner), southbound FISCAL IMPACT:

As part of the First Amendment to the Memorandum of Understanding (MOA) with the SGVCOG, $150,000 in Measure M Multi-Year Subregional Program/Bus System Improvement Program (MSP BSIP) funds were allocated for this project, which will be invoiced to the SGVCOG upon Notice of Completion recordation. In turn, SGVCOG is to invoice LACMTA for final reimbursement to the City. As such, the City’s final contribution totals $4,500 in Prop A Local Return Funds.

Item Actual
Minor Construction & Maintenance Services Agreement – FS Contractors, Inc. $154,500 Total Expenditures $154,500
LACMTA MSP BSIP Funding $150,000
City Final Fiscal Impact $4,500.00

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CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: November 3, 2025 . The work done was:

Grand Avenue and Glendora Bus Shelter Installation Project

8. The names of the contractor, if any, for such work improvement was:

FS Contractors, Inc. May 6, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Grand Avenue and Glendora Avenue Bus Shelter Installation Project

10. The street address of said property is
Grand Avenue/Arrow Highway (NB); Grand Avenue/Covina Boulevard (NB); Glendora Avenue/Cypress Street (NB); Glendora
Aveue/Cypress Street (SB); Glendora Avenue/Ruddock Street (NB); Glendora Avenue/Ruddock Street (SB)
(If no street address has been officially signed, insert “None”.) Dated December 2, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on December 2 , 2025 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)

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ATTACHMENT A

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: December 2, 2025
Title: Confirm and Approve City Council’s Appointment to the Library Board of Trustees Presented by: Chris Marcarello, City Manager
Fabian Velez, Chief Deputy City Clerk
Recommendation: Approve the City Council’s appointment to the Library Board of Trustees.

EXECUTIVE SUMMARY/BACKGROUND:

Public involvement is crucial to the City’s decision-making process, and appointed advisory bodies are an important and valued part of City government. There are particular areas of decision-making which benefit from the advice and counsel of qualified residents. By advising the City Council and staff, bringing new ideas to the table, and representing all of the diverse elements of our community, advisory bodies assist the City Council in making the best, most informed decisions possible, for the benefit of the entire Covina community. The Covina Municipal Code provides for the establishment of advisory bodies including commissions, committees, and boards to advise the City Council and provide ongoing citizen input into policies and issues affecting the Covina community.

DISCUSSION:

Appointed members of boards and commissions are appointed by and serve at the pleasure of the City Council, pursuant to Government Code Section 36506. The City Council shall have the authority to appoint, reappoint, and/or make changes to existing positions.

The following action is being considered for approval:
 Councilmember King: Appointment of Suzee Della Donna the Library Board of Trustees for an unexpired term ending June 30, 2026.

FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: December 2, 2025
Title: Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by PTM General Engineering Services, Inc.;

2. Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501; and

3. Adopt Resolution CC 2025-121 appropriating $78,360.30 from available Proposition C Fund – Fund Balance for use towards project completion.

EXECUTIVE SUMMARY:

On August 20, 2024, the City Council approved a contract with PTM General Engineering Services, Inc. in the amount of $746,046 with a project scope that included the installation of a new traffic signal at the intersection of 4th Avenue and Badillo Street across from Covina Park.

Project construction has been completed and City staff recommends acceptance of the work performed by PTM General Engineering Services, Inc. and to authorize the City Clerk to file a Notice of Completion (Attachment A) for the Traffic Signal Installation Project – 4
th Avenue and Badillo Street – Project No. T2501.

DISCUSSION:

During construction, the need for additional work not included in the original scope of work was identified by City staff. As a result, the City Engineer reviewed and approved the following change orders, increasing the overall contract amount by $145,525.93:
 Change Order No. 1 – Increased the overall contract amount by $21,526.05 for buried concrete removal, debris, and additional sidewalk installation
 Change Order No. 2 – Increased the overall contract amount by $92,179.12 for additional costs related to Southern California Edison conduit installation
 Change Order No. 3 – Increased the overall contract amount by $6,443.22 for the addition of a Clary Battery Backup System
 Change Order No. 4 – Increased the overall contract amount by $12,348 for additional AC pavement overlay along Badillo Street
 Change Order No. 5 – Increased the overall contract amount by $1,375 for D4 Software for the controller box
 Change Order No. 6 – Increased the overall contract amount by $883.54 for tree trimming services related to sign head visibility
 Change Order No. 7 – Increased the overall contract amount by $6,950 for the removal of a street light post blocking visibility of the south east corner of the intersection  Change Order No. 8 – Increased the overall contract amount by $3,821 related to quantity adjustments

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FISCAL IMPACT:

Project funding for the Traffic Signal Installation Project – 4 th Avenue and Badillo Street – Project No. T2501
was originally allocated in the FY 2024-2025 Capital Improvement Program Budget and carried over into the FY 2025-2026 Capital Improvement Program Budget.

The project was originally allocated as follows:

Source of Project Funds Amount Account
Proposition C $900,000 2405-2200-55340-T2501
Grand Total $900,000
The following table represents the final project summary:

Item Actual
Project Appropriations $900,000
PTM General Engineering Services, Inc. – Contract Amount plus Change Order ($891,571.93)
RKA Consulting Group – Design ($51,788.37)
Siterep Construction Services, Inc. – Inspection Services ($35,000) Total Expenditures ($978,360.30)
Total OVER BUDGET $78,360.30
Approval of Resolution CC 2025-121 will appropriate an additional $78,360.30 in Proposition C Fund – Fund Balance monies into project account number 2405-2200-55340-T2501 for use towards the completion of the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501.

The revised final project allocation is as follows:

Source of Project Funds Amount Account
Proposition C $978,360.30 2405-2200-55340-T2501
Grand Total $978,360.30
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: October 24, 2025 . The work done was:

Traffic Signal Installation Project – 4
th Avenue and Badillo Street – Project No. T2501

8. The names of the contractor, if any, for such work improvement was:

PTM General Engineering Services, Inc. August 20, 2024
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Traffic Signal Installation Project – 4
th Avenue and Badillo Street – Project No. T2501

10. The street address of said property is Intersection of 4th Avenue and Badillo Street (If no street address has been officially signed, insert “None”.) Dated December 2, 2025
Fabian Velez, Chief Deputy City Clerk, City of Covina

Executed on December 2, , 2025 at Covina , California .

Rafael M. Fajardo, City of Covina

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ATTACHMENT B
RESOLUTION CC 2025-121

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2025-2026 CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE $78,360.30
FROM AVAILABLE PROPOSITION C FUND – FUND BALANCE FOR

USE TOWARDS PROJECT COMPLETION OF THE TRAFFIC SIGNAL
INSTALLATION PROJECT – 4
TH AVENUE AND BADILLO STREET –
PROJECT NO. T2501
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2026 Operating Budget & Capital Improvement Plan (CIP) was approved on May 6, 2025; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to appropriate funds from available Proposition C Fund – Fund Balance for use towards project completion of the Traffic Signal Installation Project – 4
th Avenue and Badillo Street – Project No. T2501.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2025-2026 Capital Improvement Program Budget for the Traffic Signal Installation Project – 4
th Avenue and Badillo Street – Project No. T2501.

SECTION 2. Appropriate $78,360.30 from available Proposition C Fund – Fund Balance to account number below:

Account No. Account Description Amount ($) Increase/Decrease 2405-2200-
55340-T2501
Prop C-Streets-Traffic
Signal System – Traffic
Signal Installation
Project – 4
th Ave &
Badillo Street
$78,360.30 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 2
nd day of December, 2025.

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Resolution CC 2025-121 Page 2 of 2
City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
________________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: December 2, 2025
Title: Citrus Avenue Rail Crossing Safety Enhancements Project – Award of Professional Services Agreement for Engineering/Design Services to Infrastructure Architects, Inc. in an Amount not-to-exceed $78,120
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Award a contract for the Citrus Avenue Quiet Zone Installation Project – Engineering Services to Infrastructure Engineers, Inc. in an amount not-to-exceed $73,120 and authorize the City Manager to execute the Professional Services Agreement; and

2. Authorize a contingency amount of $5,000 for unforeseen expenses.

EXECUTIVE SUMMARY:

For many years, residents have expressed concerns related to locomotive horns that are routinely sounded when trains approach local railroad crossings. As a result, the Department of Public Works completed a Quiet Zone Feasibility Zone Study in late 2021 that studied the City’s twelve (12) rail crossings, including an assessment of safety enhancements that would need to be installed to become “Quiet Zone-Ready”, estimated construction costs and interagency coordination efforts that would need to occur between the City, Metrolink and the State Public Utilities Commission. Following this study, the City engaged in conversations with Metrolink and was informed that plan review/permitting costs would run roughly $1 million per crossing location, or approximately $12 million for the City’s twelve (12) rail crossing locations. This figure, combined with design/construct costs to install safety enhancements would result in an aggregate cost of $25 million to make the entire City “Quiet ZoneReady”.

As proposed, the City Council will consider authorizing a phased approach to upgrading rail crossing locations so that they are “Quiet Zone-Ready”, beginning with the rail crossing location at Citrus Avenue. The Council will consider authorizing an engineering/design services agreement to prepare a shovel-ready construction package for related safety enhancements and related coordination efforts with Metrolink. Following design and review/issuance of permits by Metrolink, the Council would consider the award of a contract for construction activities to install the improvements.

BACKGROUND/DISCUSSION:

On April 21, 2020, the City Council awarded a contract to Infrastructure Engineers. Inc. for the Covina Quiet Zone Feasibility Study. Infrastructure Engineers completed the Covina Quiet Zone Feasibility Analysis for the 12-railroad highway At-Grade crossings from Vincent Avenue Limit to Sunflower Avenue in September 2021.

The study determined the corridor to be eligible for establishment of a Quiet Zone.

Prior to the establishment of the Quiet Zone, Supplementary Safety Measures (SSMs) must be designed and installed, and the overall project must be reviewed and approved by Metrolink/SCRRA. As such, on November 16, 2021, Infrastructure Engineers was awarded professional services agreement for the design and Quiet Zone approval process and coordination of permitting with Metrolink/SCRRA. Application to Metrolink/SCRRA began in 2023 wherein the City was made aware that plan review costs to review SSMs would be upwards of $1 million per crossing.

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As a result of these review costs, this proposed design phase would move forward with a Quiet Zone implementation at one (1) crossing at Citrus Avenue. Citrus Avenue stands out as the first potential crossing in Covina as it is adjacent to the Covina Metrolink Station where trains already stop/start as they enter/leave the station and its proximity to the new Covina Recreation Village and Downtown corridor.

As a highly specialized scope of work, City staff reached out to Bowman Infrastructures Engineers LTD (formerly Infrastructure Engineers, Inc.) since it completed the 2021 feasibility study for the City. Unfortunately, it is not able to complete the design project at this time. Alternatively, another firm – Infrastructure Architects, Inc. (“IA”) – was contacted because of its experience assisting the City of Baldwin Park with the implementation of a Quiet Zone. IA informed was found to have the capacity for this project scope and provided the City with a proposal to complete design services and permitting/plan review coordination with Metrolink/SCRRA (Attachment A). As such, City staff recommends award of PSA to Infrastructure Architects, Inc. for the Citrus Avenue Rail Safety Enhancements Installation Project (Attachment B).

Moreover, City staff anticipates that there will be sufficient funds available for construction of SSMs to make the Citrus Avenue crossing “Quiet Zone-Ready” once the design phase is complete and Metrolink approves the proposed plans given a $1,000,000 federal earmark awarded to the City by retired Congresswoman Napolitano.

FISCAL IMPACT:

Sufficient funding is available in Prop A Local Return for the total PSA amount of $77,120.00 as part of the FY 2025-2026 Operational Budget (Account No. 2400TO01-51990).

The following table represents the project summary:

Description Amount
Infrastructure Architects, Inc. Proposal Amount $73,120 Contingency Allowance $5,000
Total Contract Amount $78,120
Total Fiscal Impact $78,120
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The project involves negligible or no expansion of an existing use.

Respectfully submitted,

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100 Progress
SUITE 110
Irvine, CA 92618
INFRASTRUCTURE ARCHITECTS Tel: (626) 727-8777
100 Progress, Suite 110 | Irvine, CA 92618 | Tel.: (626) 727-8777 www.iARCHSoCal.com Wednesday, October 22, 2025
Mr. Rafael Fajardo, P.E.

City Engineer/Public Works Director
City of Covina
125 E College Street
Covina, CA 91723
RE: Proposal for Engineering Design Services for Citrus Quiet Zone at Metrolink Dear Rafael,
It is with great pleasure that we submit the below cost proposal for the completion of the design and permitting through the Metro for the Quiet Zone at Citrus Avenue and Metrolink Crossing. For project continuity, we will use Bowman as a subconsultant to complete this task.

Our proposal is based on our site visit, and review of the documents provided by Bowman for the design of the Quiet Zone at the Citrus Avenue crossing. Bowman has prepared the preliminary plans for the design effort. We are proposing to complete the said design and coordinate the permitting through the Metrolink, more specifically described below:

I. PROPOSAL ASSUMPTIONS AND PROJECT UNDERSTANDING
The original scope of work included safety improvements at 12 railroad crossings, including the Citrus Avenue crossing. The primary stakeholders involved in PS&E review were the city, CPUC, Metrolink, and FRA. However, due to the high cost of Metrolink’s plan review, the city reconsidered the original scope. It is crucial that Metrolink review the plans and ensure consistency with their standards.

Citrus Avenue railroad crossing is adjacent to the City’s train station. The specific improvements the city intends to pursue at this crossing are not clear at the time of the proposal. During our site visit we discovered that most of the required safety measures at this crossing were already implemented through a separate project completed a few years ago. Therefore, our proposed improvements are limited to adding signage and pavement striping per the Quiet Zone requirements.

Given that most of the key safety elements are already in place, it's uncertain whether the city is considering any additional safety upgrades, or if the current focus is solely on Quiet Zone establishment only at this crossing.

ATTACHMENT A

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Project Name: Covina Quiet Zone on Citrus Ave.

October 24, 2025

Page 2 ends

100 Progress, Suite 110 | Irvine, CA 92618 | Tel.: (626) 727-8777 www.iARCHSoCal.com Metrolink will still be required to review the updated plans. During this process, they may request additional safety measures or design modifications. However, since they previously reviewed and approved improvements at this crossing, their scope of review may vary.

If the City's goal is to establish a Quiet Zone at this crossing, an agreement between the city and Metrolink will be needed to proceed with plan review and approval by Metrolink.

Standard of Care - Services provided by Bowman under this proposal will be performed in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession practicing under similar circumstances, including standard of care at the time the services were provided.

Quality Control - A portion of the stated compensation is set aside for Quality Control/Quality Assurance, which is part of the Bowman Quality Control Policy.

SCOPE OF SERVICES AND FEES
Based on our project understanding and assumptions we have listed the following tasks and fee proposal:

1. Coordination of the kickoff meeting with key stakeholders (City, Metrolink, CPUC, FRA).

2. Organize a diagnostic field meeting with stakeholders to review the plans and proposed improvements.

3. Incorporate stakeholder feedback into the updated plans and finalize the Plans, Specifications and Estimates (PS&E).

4. Coordinate with Metrolink to comply with their Standard Plans, specifications, and guidelines

5. Apply for Right of Entry (City to cover associated fees).

6. File a written Notice of Intent (NOI) on behalf of the city.

7. File a written Notice of Quiet Zone Establishment on behalf of the city.

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Project Name: Covina Quiet Zone on Citrus Ave.

October 24, 2025

Page 3 ends

100 Progress, Suite 110 | Irvine, CA 92618 | Tel.: (626) 727-8777 www.iARCHSoCal.com Compensation for the above tasks will be $73,120 as detailed in the table below. Services will be billed as a lump sum or percentage completion.

EXCLUSIONS
The following services are specifically excluded from the scope of this agreement and may be performed as contract addendums upon request:
• Establishing all necessary agreements with Metrolink for the review and approval of the project PSE, with the railroad companies for ongoing maintenance, and with other stakeholders for all related agreements
• City is responsible for all permit fees including but not limited to the Right of Entry • Any other item not specifically described in the Scope of Services

OTHER TERMS
This proposal is based on the scope of services indicated herein and the information available at the time of the proposal preparation. If any additional services are required due to unforeseen circumstances and/or conditions, Client or regulatory requested revisions, additional meetings, regulatory changes, etc., iARCH will notify the Client that additional scope of work and fees are required and will obtain the Client’s written approval prior to proceeding with any additional work.

Program
Manager
Project
Manager
Traffic
Engineer
Sr. Job
Capitain
$220 $200 $180 $160
Project & Team Management 80 $17,600
Kickoff meeting with key stakeholders (City, Metrolink, CPUC, FRA). 4 4 $1,520 Setting up diagnostic field meeting with stakeholders (2 Meetings) 16 8 $4,640 Incorporate all their feedback on the plans and finalize the project PSE 24 32 16 $13,120 Coordinate with Metrolink to comply with their Standard Plans, specifications, and guidelines 40 24 16 $14,880
Apply for Right of Entry (City pays the fees) 10 6 $3,080 File a written Notice of Intent (NOI) on behalf of the city 16 8 $4,640 File a written Notice of quiet zone establishment on behalf of the city 42 18 $11,640 Reimbursable(Travel, Printing, etc. $2,000
$73,120
City of Covina - October 2025
Total Cost
iARCH
Finish PSE - Citrus & Merolink Crossing - Quiet Zone
Tasks and Hours
Tasks Cost of Tasks

ENTITLEMENT PHASE

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Project Name: Covina Quiet Zone on Citrus Ave.

October 24, 2025

Page 4 ends

100 Progress, Suite 110 | Irvine, CA 92618 | Tel.: (626) 727-8777 www.iARCHSoCal.com II. Reimbursable Expenses:

Standard expenses are in addition to our fees. Reimbursable expenses for such things as printing, plotting, renderings requested by Owner, postage and handling, delivery costs, travel and mileage, reproductions and facsimiles, are charged at the standard rate of cost-plus fifteen percent (15%).

Estimated Reimbursable Allowance: $ 2,000.00
III. Payment to Infrastructure Architects:

All payments shall be due upon receipt of invoice and shall be paid within 30 days of receipt of Infrastructure Architects’ invoice. Billings shall be based on a percentage of completion on a Phase basis. Fees for Contract Documents and any unpaid billings shall be due and paid prior to submittal for plan check.

Thank you for this opportunity and we look forward to working with you.

Best regards,
Infrastructure Architects, Inc.
____________________________ Date: 10/22/2025
Raymond Abassi, MSCe, PE, TE, QSD/QSP
President/CEO

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated December 12, 2025 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Infrastructure Architects, Inc. a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide professional engineering design services for the Citrus Avenue Quiet Zone Installation Project.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026 unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for (two) additional one-year terms. In no event shall the contract be extended beyond June 30, 2028.

2. Compensation.

A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Seventy-Three Thousand One Hundred Twenty Dollars ($73,120) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.

B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.

C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

3. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to

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ATTACHMENT B
be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Ray Abassi, President & CEO (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.

F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including professional engineering design services, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

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B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

6. Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.

City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.

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B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section

6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

7. PERS Compliance and Indemnification.

A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to

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Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.

8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.

9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.

Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.

10. Indemnification.

A. Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2).

B. Other Indemnities.
1) Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Claims”), in law

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or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.

City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph B. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.

C. Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

D. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, Claim, tax, assessment, penalty or interest asserted against City.

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E. Survival of Terms. The indemnification in this Section 10 shall survive the expiration or termination of this Agreement.

11. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Four Million Dollars ($4,000,000) per project or location.

If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

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F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.

12. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.

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B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of five (5) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.

14. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to Consultant:

Attn: Public Works Department Attn: Ray Abassi
City of Covina Infrastructure Architects, Inc.
125 E. College Street 100 Progress Suite 110
Covina, California 91723 Irvine, CA 92618

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender

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expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Exhibits. Exhibits A, B, and C constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.

22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.

23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.

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24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.

28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]

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The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Chris Marcarello
Title: City Manager
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
Consultant:

Infrastructure Architects, Inc.
a California corporation
By:

Name: Ray Abassi
Title: President, CEO
By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

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EXHIBIT A

APPROVED FEE SCHEDULE

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EXHIBIT B

SCOPE OF SERVICES

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EXHIBIT C

CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:

1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.

2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

3. Consultant shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Consultant or by any subcontractor.

4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Consultant shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Consultant and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors.

6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

7. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor for each calendar day during which such

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worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.

8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: December 2, 2025
Title: Approval of Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello
Presented by: Kevin G. Ennis, City Attorney
Joanna Espinosa, Human Resources Manager
Recommendation: 1. Approve the Fourth Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello; and

2. Adopt Resolution CC 2025-122 Amending the Salary Schedule Regarding the Position of City Manager.

EXECUTIVE SUMMARY:

Following a regular performance evaluation, the City Council appointed an ad hoc committee to negotiate proposed amendments to the City Manager’s Employment Agreement. The ad hoc committee has completed its negotiations and a draft of a Fourth Amendment to the Employment Agreement has been prepared by the City Attorney’s Office for the City Council’s consideration. A companion Resolution to amend the City Salary Schedule has also been prepared to provide for the City Manager’s amended salary.

BACKGROUND:

On March 17, 2020, the City Council executed an Employment Agreement ("Employment Agreement") between the City of Covina and Christopher Marcarello for the City Manager position. The Employment Agreement provides for annual evaluations of the City Manager's performance.

Following performance evaluations, the City Council approved amendments to the Employment Agreement as follows:
 July 20, 2021 - First Amendment to the Employment Agreement.  August 16, 2022 - Second Amendment to the Employment Agreement.  December 19, 2023 - Third Amendment to the Employment Agreement.

On June 3, 2025, the City Council completed its annual evaluation of Mr. Marcarello's performance as City Manager. At the conclusion of the evaluation, the City Council provided direction to the City Attorney to prepare a draft amendment to the Employment Agreement, the terms of which were negotiated and are recommended by ad hoc committee members (Mayor Linares and Councilmember Cortez). Mr. Marcarello has agreed to the terms of the proposed amendment, subject to the approval of the City Council.

DISCUSSION:

The attached draft Fourth Amendment makes two changes to the Employment Agreement:
1) Section 5, entitled "Salary", is amended to increase annual base salary to the 60th percentile of comparison cities (Attachment A - Market Comparison). As a policy goal, the City seeks to compensate its employees at the 60th percentile of the market. Based on a market survey, it was determined that the City Manager's existing salary is approximately 10% below the 60th percentile of comparison cities. The proposed

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amendment encompasses two (2) annual evaluation periods (Fiscal Years 2024 and 2025) and provides amarket adjustment, increasing the City Manager’s salary to $25,000 per month (an approximate 6.5% increase over two years) effective July 1, 2025 (the first month after completion of the evaluation).

Additionally, the proposed adjustment would address salary compaction between the City Manager and the Police Chief salary schedules, amending the differential between those classifications from approximately 2.6% to 9.3%.
2) Section 8 would be amended to provide a one-time allotment of one hundred (100) hours of additional vacation leave for Fiscal Year 2025-26.

A companion Resolution has been prepared to provide for the City Manager’s salary and salary range in the City’s adopted Salary Schedule as required by CalPERS.

FISCAL IMPACT:

The annualized cost of salary and benefits for this position are included in the City’s Fiscal Year 2025-26 budget.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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Attachment A
Market Comparison of Salaries for City Manager, July 2025 60th Percentile of Market (Comparison Used for All City Employees) City
Monthly
Salary
60th Percentile $ 25,750
Covina $ 23,468
Difference $ (2,282)
-9.72%
City
Monthly
Salary
Arcadia $ 25,917
Azusa $ 25,750
Covina $ 23,468
Glendora $ 26,179
Monrovia $ 21,462
San Dimas $ 24,949

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Attachment B
Draft Fourth Amendment to Employment Agreement

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FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT

BETWEEN THE CITY OF COVINA AND CHRISTOPHER MARCARELLO
The Employment Agreement (“Agreement”) by and between the City of Covina, a California Municipal Corporation (“City”) and Christopher Marcarello, an individual (“Marcarello”) made and entered into on March 17, 2020 is hereby amended as provided in this Fourth Amendment (“Fourth Amendment”). This Fourth Amendment is entered into and effective as of December __, 2025. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

This Fourth Amendment is made with respect to the following facts and purposes:
a. On March 17, 2020, the City and Marcarello entered into that certain Employment Agreement (“Agreement”).
b. On July 20, 2021, the City and Marcarello approved and thereafter executed a First Amendment to the Agreement, effective June 7, 2021, to amend Sections 5, 8 and 14 of the Agreement regarding salary, leaves, and severance compensation. c. On August 16, 2022, the City and Marcarello approved and thereafter executed a Second Amendment to the Agreement, effective July 1, 2022, to amend Sections 5, 8, 9 and 14 of the Agreement regarding salary, leaves, miscellaneous benefits, and severance compensation.
d. On December 19, 2023, the City and Marcarello approved and thereafter executed a Third Amendment to the Agreement, effective July 1, 2023, to amend Sections 5, 8 and 14 of the Agreement regarding salary, leaves, and severance compensation. e. The parties now desire to enter into a Fourth Amendment to the Agreement to further amend Sections 5 and 8 of the Agreement regarding salary and leave benefits.

1. Subsection A of Section 5 of the Agreement entitled “Salary” is hereby amended to read as follows:
“A. Effective July 1, 2025, City agrees to pay Marcarello for services rendered a monthly base salary of Twenty-Five Thousand dollars ($25,000) for a total annual salary of Three Hundred Thousand Dollars ($300,000). Said amounts shall be payable at the same time and in the same manner as other employees of the City are paid. Beginning with Fiscal Year 2026-27, Marcarello's base salary shall be adjusted upward at the same percentage rates for salary increases for Executive Staff as outlined in Section 3.1 (Base Salary Ranges) of the 2024 Executive Compensation Rules, including any revisions thereto, or successor rules which may be adopted from time to time by the City Council and at any time in the sole discretion of the City Council as delineated in paragraph B of this Section 5.”

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2. Section 8 of the Agreement entitled “Leaves” is hereby amended to read as follows:
“8. Leaves:

Marcarello shall receive vacation, holiday, and sick leave according to the terms of the 2024 Executive Compensation Rules, including any revisions thereto, or successor rules which may be adopted from time to time by the City Council.

Marcarello shall continue to accrue vacation leave at the level of Employees with sixteen (16) years or greater service, based on Marcarello’s total years of public service. In addition, during Fiscal Year 2025-26 only, Marcarello shall receive an additional one-time allotment of one hundred (100) hours of vacation leave above the amount of vacation leave provided in the 2024 Executive Compensation Rules.”

3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.

The parties, through their duly authorized representatives, are signing this Third Amendment on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name: Victor Linares
Title: Mayor
ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
By:

Name: Christopher Marcarello

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ATTACHMENT C
RESOLUTION CC 2025-122

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AMENDING THE SALARY SCHEDULE REGARDING

THE POSITION OF CITY MANAGER
WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) requires that public employees’ pay rate be set forth in a publicly available salary schedule; and WHEREAS, the City Manager’s annual salary is established by an employment agreement between the City and the City Manager; and
WHEREAS, on December 2, 2025, the City Council approved the Fourth Amendment to the City Manager Employment Agreement Christopher Marcarello; and WHEREAS, the City Council desires to update the salary schedule for the City Manager in light of the amended employment agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. All facts set forth in the recitals of this Resolution are true and correct and incorporated herein as if set forth in full.

SECTION 2. The City Council hereby adopts the Salary Schedule set forth in Exhibit A to this Resolution, which incorporates the salary range for the position of City Manager, effective as of July 1, 2025.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

SECTION 4. The City Clerk shall certify to the adoption of this resolution.

APPROVED AND PASSED this 2nd day of December, 2025.

City of Covina, California
BY: ________________________________
VICTOR LINARES, Mayor
ATTEST:
____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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Resolution CC 2025-122 Page 2 of 2

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, hereby certify that Resolution CC 2025-122 was duly adopted by the City Council of the City of Covina, at a regular meeting of the City Council held the 2nd day of December, 2025, by the following vote:

AYES: COUNCIL MEMBER:

NOES: COUNCIL MEMBER:

ABSENT: COUNCIL MEMBER:

ABSTAIN: COUNCIL MEMBER:

Dated:
____________________________________
FABIAN VELEZ, Chief Deputy City Clerk

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ATTACHMENT C

EXHIBIT A

SALARY SCHEDULE
(Effective July 1, 2025)
The following annual salary range for the listed full-time exempt position is hereby approved and shall remain in effect until modified by the City Council.

JOB
CODE

DESCRIPTION MONTHLY ANNUAL
8000 CITY MANAGER $25,000 $300,000

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 10
Meeting: December 2, 2025
Title: Adoption of Ordinance 25-14, Allowing the Option for Electronic Filing of Campaign Disclosure Statements
Presented by: Fabian Velez, Chief Deputy City Clerk
Desiree Jimenez, Deputy City Clerk/Records Manager
Recommendation: That the City Council adopt Ordinance 25-14, entitled “An Ordinance of the City Council of the City of Covina, California, Allowing an Option for Electronic Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements”.

EXECUTIVE SUMMARY:

Ordinance 25-14 (Attachment A) was approved at introduction by a vote of 5-0-0 vote of the City Council at the November 18, 2025, City Council Meeting.

BACKGROUND:

It is recommended that the City Council adopt on second reading Ordinance 25-14 entitled, “An Ordinance of the City Council of the City of Covina, California, Allowing an Option for Electronic Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements”
FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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ATTACHMENT A
ORDINANCE 25-14

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ALLOWING AN OPTION FOR ELECTRONIC FILING OF

FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN

DISCLOSURE STATEMENTS
WHEREAS, Government Code Section 84615 provides that a local agency may adopt an Ordinance to allow an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act {commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and WHEREAS, the City of Covina has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements and statements of economic interest forms; and WHEREAS, the System meets all legal requirements, is highly secure, employs industry best practices for operational security and efficiency, will not unduly burden filers and is specifically designed for agencies administering campaign finance and economic interest filings supporting electronic filing of a variety of Fair Political Practices Committee (FPPC) forms; and WHEREAS, the City of Covina desires to allow for electronic and paperless filing of Fair Political Practices Commission (FPPC) campaign disclosure statements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the foregoing recitals are true and correct and that the System will operate securely and effectively and will not unduly burden filers.

Specifically, the System will:
 Ensure the integrity of the data and includes safeguards against efforts to tamper with, manipulate, alter, or subvert the data;
 Only accept a filing in the standardized record format developed by the Secretary of State and compatible with the Secretary of State's system for receiving an online or electronic filing; and
 Be available free of charge to filers and to the public for viewing filings. These findings are based upon the vendor's approval by the California Secretary of State to provide these services and the representations of the vendor that the System meets the requirements of Government Code Section 84615.

SECTION 2. Optional Electronic Filing. Any elected officer, candidate, committee or other person required to file campaign statements, reports, or other documents required by Chapter 4 (commencing with Section 84100) of the California Government Code, except an elected officer,

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candidate, committee, or other person who receives contributions totaling less than one thousand dollars ($1,000), and makes expenditures totaling less than two thousand dollars ($2,000), in a calendar year, may, at their option, file those statements, reports, or other documents using the City's electronic filing system in accordance with any applicable administrative policies and procedures established by the City Clerk. However, to ensure reporting continuity, once a statement report, form, or other document is filed electronically on behalf of any elected officer, candidate, committee, or other person, all future statements, reports, forms, and other documents filed on behalf of that officer, candidate, committee, or other person must be filed electronically.

An elected officer, candidate, committee, or other person may choose not to use the electronic filing system by filing all original statements, reports, forms, or other documents in paper format with the City Clerk, until such time as the City Council determines that electronic filing is mandatory for all filers.

SECTION 3. CEQA. The City Council finds, pursuant to Title 14 of the California Code of Regulations, Section 15378(b)(S), that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is a governmental, organizational or administrative activity that will not result in direct or indirect changes in the environment.

SECTION 4. Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.

SECTION 5. Notice. The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of Covina's book of original ordinances, make a note of the passage and adoption in the records of this meeting and within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

SECTION 6. Effective Date. This ordinance will take effect on the 30th day following its final passage and adoption.

PASSED, APPROVED, and ADOPTED on this __ day of __________, 2025.

City of Covina, California
BY: ______________________________
VICTOR LINARES, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

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APPROVED AS TO FORM:

______________________________
KEVIN G. ENNIS, City Attorney

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance ________ was introduced for first reading at a regular meeting on the ____ day of ___________, 2025. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said City Council on the ____ day of ___________, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 11
Meeting: December 2, 2025
Title: Adoption of Ordinance 25-15, Amending Chapter 17.69 of the Covina Municipal Code to Align with Standard Set Forth Under California State Laws Presented by: Brian K. Lee, AICP, Deputy City Manager/Community Development Director Recommendation: Waive full reading and adopt Ordinance 25-15, entitled “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”.

EXECUTIVE SUMMARY:

Ordinance 25-15 (Attachment A) was approved at introduction by a vote of 5-0-0 vote of the City Council at the November 18, 2025, City Council Meeting.

BACKGROUND:

It is recommended that the City Council adopt on second reading Ordinance 25-15 entitled, “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code to Align the Code with Standards Set Forth Under California State Laws (Government Code Sections 66310-66342) Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units; and, Making A Determination of Exemption Under the California Environmental Quality Act (“CEQA”)”
FISCAL IMPACT:

None.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

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ATTACHMENT A
ORDINANCE 25-15

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING CHAPTER 17.69 (“ACCESSORY
DWELLING UNITS”) OF TITLE 17 (ZONING) OF THE COVINA

MUNICIPAL CODE TO ALIGN THE CODE WITH STANDARDS SET

FORTH UNDER CALIFORNIA STATE LAWS (GOVERNMENT CODE
SECTIONS 66310-66342) RELATING TO ACCESSORY DWELLING
UNITS AND JUNIOR ACCESSORY DWELLING UNITS; AND, MAKING

A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (“CEQA”)
WHEREAS, Chapter 17.69 of the Covina Municipal Code provides standards for the development of Accessory Development Units (“ADUs”) and Junior Accessory Development Units (“JADUs”) in the City; and
WHEREAS, recent amendments to California Government Code Sections 66310 through 66342 (formerly 65852.2 and 65852.22) regulating the development of ADUs and JADUs require an amendment to Chapter 17.69 for compliance with State law and clarity; and WHEREAS, Zoning Code Amendment (ZCA) 25-4 proposes to amend Chapter 17.69 (“Accessory Dwelling Units”) of Chapter Title 17 (Zoning) of the Covina Municipal Code (CMC) to establish appropriate standards and procedures related to accessory dwelling units consistent with State law (collectively, the proposed “Zoning Code Amendments”); and WHEREAS, CMC Section 17.80.020 provides that the Planning Commission may initiate proceedings by motion and then hold public hearings and make a recommendation on proposed Zoning Code text amendments as provided in CMC Sections 17.80.030 through 17.80.050; and WHEREAS, CMC Section 17.80.030 provides that the City' s Planning Department shall study the proposed amendment and shall provide information necessary to assure action consistent with the intent of Title 17 (Zoning) of the CMC and the City of Covina General Plan; and WHEREAS, CMC Section 17.80.040 provides that after the Planning Commission initiates proceedings by motion, the Community Development Director shall give notice of a public hearing in accordance with Sections 17.80.040.B. and C.; and WHEREAS, CMC Section 17.80.050 provides that the Planning Commission shall hold a public hearing on the date and at the time and place specified in the notice; and WHEREAS, on October 28, 2025, the Planning Commission conducted a public hearing at which time the oral and written evidence, along with written recommendations from the Planning Division, were presented to the Planning Commission. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-4, the Planning Commission closed the public hearing on that same date and adopted Resolution 2025-024 PC, by a 4-0-1 vote, recommending that the City

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Ordinance 25-15 Page 2 of 13
Council approve the proposed Zoning Code Amendment (ZCA) 25-4 and adopt this proposed Ordinance; and
WHEREAS, CMC Section 17.80.070 provides that the City Council shall hold a public hearing on zoning ordinance amendment; and
WHEREAS, on November 18, 2025, the City Council of the City of Covina held a duly noticed public hearing as prescribed by law to consider the proposed Zoning Code Amendment (ZCA) 25-4 and any comments received prior to or at the public hearing, at which time staff presented its report, and interested persons had an opportunity to and did testify either in support or in opposition to proposed Zoning Code Amendment (ZCA) 25-4. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Zoning Code Amendment (ZCA) 25-4, the City Council closed the public hearing on that same date; and
WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and are incorporated herein and made an operative part of this Ordinance.

SECTION 2. Findings for Approval of Zoning Code Amendment (ZCA) 25-2. Based on the evidence in the record, the City Council of the City of Covina finds that the proposed Zoning Code Amendment (ZCA) 25-4 is in compliance with State law and is consistent with the following goals and policies of the General Plan and Housing Element, and would not be detrimental to the public interest, health, safety, convenience, or welfare of the City.

A. Policy 2 Facilitates housing production commensurate with projected needs for households of all types and income levels.

B. Policy 4 Mitigates potential constraints to housing for households of all income levels and persons with disabilities.

C. Policy 5 Affirmatively furthers fair housing and equal housing opportunities for all persons.

D. Program 2.3 Committing the City to monitor state legislation and revise ADU regulations as necessary to ensure compliance with State law.

SECTION 3. California Environmental Quality Act Findings. The City Council has independently reviewed and considered the requirements of the California Environmental Quality Act (“CEQA”) and finds and determines that the adoption of this Ordinance is exempt pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282 (h), as an action to implement the provisions of Government Code Sections 65852.2 and 65852.22.

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Ordinance 25-15 Page 3 of 13
SECTION 4. Chapter 17.69 (Accessory Dwelling Units) of Title 17 (Zoning) of the Covina Municipal Code is hereby amended in its entirety to read as follows:

Chapter 17.69

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS Sections:

17.69.010 Intent.

17.69.020 Definitions.

17.69.030 Application and approval process.

17.69.040 Ministerial building permit process and planning process

17.69.050 Development standards for accessory dwelling units

17.69.060 Junior accessory dwelling units.

17.69.070 Legalizing ADUs constructed prior to 2020.

17.69.010 Intent.

This chapter is intended to implement the requirements of California Government Code Sections 66314 et seq. regarding accessory dwelling units (ADUs) and 66333 et seq. regarding junior accessory dwelling units (JADUs). In the event of a conflict between the Government Code, as it may be amended from time to time, and this chapter, the Government Code shall prevail, and the City will apply the standards established in Government Code Section 66314 et seq as applicable for the approval of ADUs. In the event of a conflict between this chapter and another provision of Covina Municipal Code (CMC), this chapter shall prevail.

17.69.020 Definitions.

The following words shall have the meanings set forth below, unless the context otherwise permits or requires:

A. “Accessory dwelling unit” or “ADU” has the same meaning ascribed in Government Code Section 66313(a), as the same may be amended from time to time.

B. “Attached ADU” means an ADU that is constructed as a physical expansion (i.e., addition) of the primary dwelling and shares a common wall with the primary dwelling including garages, storage areas and similar spaces, or an accessory structure as ascribed in Government Code Section 66314(d)(3).

C. “Defensible space” refers to the buffer zone between a structure and natural or landscaped or any wildland area around the structure.

D. “Detached ADU” means an ADU that is constructed as a separate structure from the primary dwelling, which does not share any walls with the primary dwelling.

E. “Existing structure” means an existing single-family dwelling, multifamily dwelling, or other accessory structure that can be safely converted into habitable space under the California Building Standards Code, as amended by the city, and other applicable law.

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Ordinance 25-15 Page 4 of 13
F. “Junior accessory dwelling unit” or “JADU” has the same meaning ascribed in Government Code Section 66313(d), as the same may be amended from time to time.

G. “Primary dwelling” means the existing or proposed single-family dwelling or multifamily dwelling on the lot where an ADU can be located.

H. “Public transit” has the same meaning ascribed in Government Code Section 66313(m), as the same may be amended from time to time.

I. “Livable space” has the same meaning ascribed in Government Code Section 66313(e), as the same may be amended from time to time.

J. “Living area” has the same meaning ascribed in Government Code Section 66313(f), as the same may be amended from time to time.

K. “Tandem parking” has the same meaning ascribed in Government Code Section 66313(n), as the same may be amended from time to time.

17.69.030 Application and approval process.

A. An application to create or serve an ADU or a JADU shall be considered ministerial, notwithstanding Section 65901 or 65906 or any local ordinance regulating the issuance of variances or special use permits, without discretionary review or a hearing, within 60 calendar days after receiving a complete application.

1. The City shall determine whether an application for to create or serve ADU or a JADU is complete and provide a written notice of this determination to the applicant within 15 business days after receipt of the application . If the application is incomplete the City will provide the applicant with a written list of any incomplete items, and a description of how the application can be made complete. After a notice that an application is incomplete, the applicant may cure the application and address any items deemed to be incomplete by the City. The City shall not require the cured application to include an item that was not listed in the list of incomplete items provided to the applicant. This application and any subsequent applications will be subject to the same 15 business day deadline mentioned above, if the application is deemed incomplete. Any application or resubmitted application shall be deemed complete if the City does not make a timely determination that an application is complete, incomplete, or fails to provide a timely written notice of incomplete items. If a permit application is determined to be incomplete, the applicant may appeal such decision in accordance with the procedures set forth in Covina Municipal Code Section 17.64.080 except that a final written determination shall be provided by the City by not later than 60 business days after receipt of the applicant's written appeal.

2. The City shall either approve or deny the application to create an ADU or JADU within 60 calendar days after receiving a complete application, if there is an existing single-family or multi-family dwelling on the lot. If the permit application to create or serve an ADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the City may delay approving or denying the permit application for the ADU until the City approves or denies the permit application to create the new single-family or

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Ordinance 25-15 Page 5 of 13
multifamily dwelling. If the City has not approved or denied the completed application within 60 days, the application shall be deemed approved.

B. If an ADU is being proposed as part of a newly proposed accessory structure, the application for the accessory dwelling unit may be considered separate from, and after, the application for the accessory structure.

C. The lot shall contain an existing primary unit at the time an application for the ADU or JADU shall be submitted, concurrently for the development of the primary unit.

17.69.040 Ministerial building permit process and planning process.

A. Ministerial building permit process. The director of community development, or designee, shall approve an application for the following ADUs and JADUs in a streamlined building permit only process, so long as the proposed ADU complies with the requirements set forth below:

1. ADUs on Single-Family Lots (Conversions and Simultaneous Proposals). One ADU within the space of an existing or proposed single-family dwelling or a detached ADU in an existing accessory structure. The ADU may expand the space of the existing accessory structure by up to 150 square feet for ingress and egress for an ADU allowed under this subparagraph may be combined with a JADU per CMC 17.69.050.

2. Detached ADUs on Single-Family Lots. A detached ADU must have a minimum 4 feet of rear and side yard setbacks and maintain the front yard setback requirement of the underlying zoning district, maximum 800 square feet of interior livable space, maximum height of 16 feet. If the lot is within one-half mile walking distance of a major transit stop or a high-quality transit corridor, then the ADU may not exceed a height of 18 feet. The two additional feet in height are reserved to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit, if applicable. An ADU allowed under this subparagraph may be combined with a JADU per CMC 17.69.050.

3. ADUs in Multifamily Buildings. ADUs may be created within an existing multifamily dwelling, in spaces not used as living space, (storage rooms, boiler rooms, attics, passageways, basements, or garages). Each unit must comply with building standards. The number of ADUs allowed is equal to 25 percent of the number of existing units, or one accessory unit, whichever is greater.

4. Detached ADUs on Multifamily Lots. Up to 8 detached ADUs are permitted on a multifamily lot not exceeding the number of existing units, whichever is less. The ADUs are subject to a 16-foot height limit, unless the lot is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, in which case the ADU may not exceed 18 feet, with an additional two feet in height to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit, if applicable.

The ADUs must maintain at least a 4-foot rear and side yard setback. However, if the existing multifamily dwelling has a rear or side setback of less than 4 feet, the City shall not require any modification of the existing multifamily dwelling as a condition of approving the application to construct an accessory dwelling unit that satisfies the

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Ordinance 25-15 Page 6 of 13
requirements of this paragraph.

5. JADUs shall be reviewed through a ministerial building permit only process and shall be subject only to the standards in CMC 17.69.050.

6. A rental of the ADUs or JADUs shall be for a term longer than 30 consecutive days.

7. As part of the application for a permit to create an ADU connected to an onsite wastewater treatment system, the application must contain a percolation test completed within the last five years, or, if the percolation test has been recertified, within the last 10 years .

B. Ministerial planning process. An ADU that does not qualify for the approvals under CMC Section 17.69.040A, the City shall require a ministerial planning ADU review provided it complies with the applicable standards set forth in CMC section 17.69.050.

17.69.050 Accessory dwelling units development standards for ministerial planning process.

A. Number of Units Allowed. No more than one ADU and one JADU shall be permitted on any one lot.

B. Floor Area and Unit Size. The minimum floor area of a detached ADU including an efficiency unit is 150 square feet. The maximum floor area of a detached ADU is 1,200 square feet.

C. The maximum floor area for an attached ADU shall not exceed 50 percent of the existing primary dwelling living area, with a maximum floor area of 850 square feet for a studio or one bedroom and 1,000 square feet with two or more bedrooms.

D. The unit size of an ADU shall be 850 square feet for a studio or one-bedroom unit and 1,000 square feet for an ADU with two or more bedrooms.

E. Lot Coverage. If the detached ADU is more than 800 square feet, the lot coverage, floor area ratio, and open space requirements for the underlying zone shall apply.

F. Attached ADU shall have a separate exterior entrance.

G. A parcel with an existing guest house may not also have an ADU; however, a guest house may be converted to an ADU subject to the provisions of this chapter.

H. Parking Standards.

1. Off street parking shall be permitted in front, side, and rear yard setback areas or through tandem parking. The parking does not need to be covered or in an enclosed garage.

2. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or where such structure is converted into an ADU, any off street parking required for the primary residence that is lost shall not be required to be replaced.

3. In addition to the required parking for the primary unit, one off-street parking space shall

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Ordinance 25-15 Page 7 of 13
be provided on the same lot that the ADU is located. However, off-street parking space is not required if:
a. The ADU is located within one-half mile, measured in walking distance, of public transit, including bus stops;
b. The ADU is located within an architecturally and historically significant historic district;
c. The ADU is part of the proposed or existing primary residence or an existing accessory structure;
d. On-street parking permits are required but not offered to the occupant of the ADU; or e. When there is a designated parking space for a car share vehicle located within one block of the ADU; or
f. A permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot.

I. Setback and Building Separation Requirements.

1. The ADU shall be subject to the same minimum required front yard setback as the main dwelling unit. However, a front yard setback of 10 feet shall be required only when the front yard is the sole feasible location for ADU, such as when the rear yard is not buildable due to site constraints, easements, or other limitations. In such cases, the ADU shall be limited to a maximum floor area of 800 square feet and a maximum height of 16 feet.

2. No setback is be required for an ADU or JADU created within an existing living area or accessory structure or an ADU created in a new structure in the same location and to the same dimensions as an existing structure that is converted to an accessory dwelling unit.

3. A detached two-story ADU, a second-story ADU above a garage, the addition of a secondstory ADU to an existing single-story residence, and the addition of an attached two-story ADU to the primary residence, or any combination thereof shall be permitted within the primary residence “buildable area,” as determined under Chapters 17.14 and 17.26.

4. Side yard and rear yard setbacks of no more than 4 feet from the side and rear lot lines shall be required for an attached or detached ADU, with the exception of two-story ADUs, for which the underlying development standards shall apply.

5. Building separation must maintain 6 feet as measured from building eaves to building eaves.

J. Building Height Requirements.

1. The maximum height for a detached ADU is 16 feet if its located a lot with an existing or

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Ordinance 25-15 Page 8 of 13
proposed single family home or multifamily dwelling unit.

2. If the detached ADU is on a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, then that maximum height is 18 feet. An additional two feet in height is allowed to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit.

4. If the ADU is attached to a primary dwelling, then there is a height limitation of 25 feet or the height limitation in the underlying zone that applies to the primary dwelling, whichever is lower. In no case shall an accessory dwelling unit to exceed two stories.

K. Subdivision, Ownership and Rental Requirements.

1. The ADU may not be sold or conveyed separately from the primary dwelling, unless the specific criteria contain in Government Code Sections 66340 and 66341 are complied with.

2. The ADU and JADU shall not be rented for a period less than 30 consecutive days.

L. Building Code and Safety Requirements.

1. Except as otherwise required herein, all construction, structural alterations or additions made to create an ADU shall comply with current development standards and building, electrical, fire and plumbing codes outlined in California Building Code and California Residential Code. This includes a requirement that all ADUs shall comply with the grading standards and permit processes and requirements for development on slopes.

2. Fire sprinklers are not required for ADUs if they are not required for the primary residence.

The construction of ADU will not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

M. Sewer, Water, and Wastewater Requirements.

1. If the ADU will be connected to an on-site wastewater treatment system, the City shall obtain approval from the Regional Water Quality Control Board and may require a percolation test completed within the last five years, or, if the percolation test has been recertified, within the last 10 years prior to the permit issuance.

2. ADUs lots not served by a public sanitary sewer system shall obtain approval by the Los Angeles County Department of Public Health, and other applicable agencies, of a private sewage disposal system, prior to permit issuance.

N. A Detached ADU sited within four to one or greater slopes, whether the site is an upslope or downslope, shall meet the following requirements:

1. May encroach into the four to one or greater slopes by a maximum distance of six feet.

2. Require planning review and Los Angeles County Fire Department review.

3. Provide a minimum 10-foot fire defensive zone around the ADU.

4. Comply with the California Building Code and California Residential Code that are specific to the wildland-urban interface fire areas; roof material shall be tiles, slate or

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imitation thereof. If the roof material for the main house consists of composition shingles, detached ADU can include the same material. If composition shingles are used, 40-year or higher grade architectural dimension shingles shall be used.

O. Grading and Drainage Requirements.

1. Grading, filling, excavating and construction activities must comply with health and safety requirements of California Building and Grading Standards.

2. Finished ground surfaces/slopes within five feet of the ADU shall slope away at a five percent minimum slope. Exterior hard surfaces, drainage swales, and drainage pipes shall have a minimum slope of one percent away from the ADU. Lot grading shall prevent storm flows onto neighboring properties.

3. Detached ADUs over 500 square feet must submit a drainage plan showing:
a. existing and proposed topography of the property;
b. existing and proposed drainage system consisting of swales, pipes, catch basins, inlets, outlets; and
c. historic drainage patterns that demonstrate it has not altered in a manner to cause drainage problems to neighboring properties.

P. Design.

1. The colors, exterior finishes, and roof pitch of the ADU shall be the same or be similar to the primary dwelling. The roof slope of the ADU must match that of the dominant roof slope of the primary dwelling, which is the slope covering the largest portion of the roof.

2. If the applicant seeks to build an ADU in a garage, and such ADU requires an expansion of more than 150 square feet, the garage door shall be removed, and the opening shall be treated and finished using the same color and materials as the primary residence.

3. All windows shall have exterior trims and sills. Exterior window treatments that face the front and side facades of the ADU must include at least one of the following: shutters, awnings, window shades, or a bay window.

4. Each ADU shall provide a covered porch entry with minimum floor area of 60 square feet, The porch shall include a railing along any open side constructed of wood, metal or composite material. The porch shall also include at least one permanent affixed light at the entryway.

5. In cases, where proposed ADU is on a corner lot or reverse corner lot, the entry to an ADU shall face the public right-of-way.

Q. Fees for Accessory Dwelling Units.

1. Utility Connection Fees and Capacity Charges. No new or separate utility connection, fee or capacity charge shall be required for an ADU or a JADU within an existing single-family dwelling or accessory structure approved with just a building permit only.

However, the city may charge connection fees and capacity charges for an ADU that is constructed in conjunction with a new single-family dwelling or if it is a newly constructed ADU that is not a conversion of existing space.

2. Impact Fees. Impact fees shall not apply to an ADU with less than 750 square feet or

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Ordinance 25-15 Page 10 of 13
less of interior livable space or a JADU with 500 square or less of interior livable space.

For ADUs larger than 750 square feet of interior livable space, impact fees shall be charged proportionally in relation to the square footage of the primary dwelling unit.

For example, if a primary dwelling has 1,600 square feet of interior livable space and the proposed ADU will 800 square feet of interior livable space, the impact fee for the ADU is 50 percent of the amount of the fee for the primary unit.

17.69.060 Junior accessory dwelling units.

A. Purpose. These provisions adopted pursuant to California Government Code Section 66333 et seq establish standards for the development of JADUs that maintain singlefamily neighborhood integrity, prevent adverse impacts, and expand housing opportunities consistent with state law.

B. Application and Fees.

1. As stated in CMC 17.69.020, an application for a building permit to create a JADU shall be considered ministerially, without discretionary review or a public hearing, and approved within 60 days after receiving a complete application, identified under CMC 17.69.020.C.(JADU Development Standards).

2. The lot shall contain an existing primary unit, or a JADU may be submitted concurrently with the application for the primary unit. A JADU shall be constructed within the walls of the proposed or existing single-family residence.

5. No more than one JADU shall be permitted on any one residential lot zoned for singlefamily residences with a single-family residence built, or proposed to be built, on the lot.

6. The minimum floor area of a JADU including an efficiency units shall be 150 square feet of interior livable space. The maximum interior livable space for a JADU shall be 500 square feet and must be contained entirely within a single-family residence.

7. A JADU may include separate sanitation facilities or may share sanitation facilities with an existing or proposed single-family dwelling. If the JADU has shared sanitation facilities with the existing structure, then there must be owner-occupancy in the single family residence in which the JADU will be permitted. The owner may reside in either the remaining portion of the structure or the newly created JADU.

Owner-occupancy shall not be required if the JADU has a separate sanitation facilities, or if the owner is another governmental agency, land trust, or housing organization.

8. A JADU shall include an efficiency kitchen, which all include all of the following:
a. A cooking facility with appliances.
b. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit.

C. Prior to issuance of a building permit, the owner shall enter into a restrictive covenant with the City regarding such owner-occupancy on a form prepared by the city, which

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Ordinance 25-15 Page 11 of 13
shall be recorded against the property. Such covenant also shall provide that the JADU shall not be sold or title thereto transferred separate from that of the property, and the JADU shall not be leased for a period of less than 30 consecutive days. If the owner ceases to reside on the property, use of the JADU shall be discontinued and the unit converted into a portion of the primary unit.

D. A JADU shall have a separate exterior entrance from the primary single-family residence.

E. No parking requirements shall be imposed on the JADU.

F. All construction or structural alterations made to create the JADU shall comply with current development standards and building, electrical, fire and plumbing codes.

G. Fire sprinklers are not required for a JADU if they are not required for the primary residence. The construction of a JADU shall not trigger a requirement for fire sprinklers to be installed in the existing multifamily dwelling.

17.69.070 Legalizing ADUs constructed prior to 2020.

A. Purpose. State law authorizes jurisdictions to legalize pre-existing ADUs, that were constructed prior to January 1, 2020, without all required permits, provided the units meet minimum health and safety standards. The purpose of this section is to establish an ADU Legalization Program that allows owners of ADUs constructed prior to January 1, 2020, to obtain legal status for such units unless they pose a threat to life, health, or safety.

B. Eligibility for Unpermitted ADUs Constructed before 2020. The City shall not deny a permit for an unpermitted ADU or JADU that was constructed before January 1, 2020, due to either of the following:
(1) The ADU or JADU is in violation of applicable building standards. (2) The ADU or JADU does not comply with state ADU law or this Chapter 17.69.

C. Exceptions. Notwithstanding paragraph B, the City may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020 if the City makes a finding that correcting the violation is necessary to comply with the standards specified in Section 17920.3 of the California Health and Safety Code.

D. Process for Legalization.

1. The property owner shall submit an ADU Legalization Application to the Planning Department, including evidence that the ADU qualifies as a Pre-2020 ADU.

2. The Building Official shall conduct a health and safety inspection of the unit and determine any correction that need to be made.

3. If the inspection identifies unsafe conditions, the owner shall correct them within a reasonable timeframe specified by the Building Official.

4. Upon determining that no unsafe conditions exist, or that such conditions have been corrected, the Building Official shall issue a Certificate of Legalization for the ADU.

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Ordinance 25-15 Page 12 of 13
SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 6. Savings Clause. Neither the adoption of this Ordinance nor the repeal or amendment by this Ordinance of any ordinance or part or portion of any ordinance previously in effect in the City or within the territory comprising the City, shall in any manner affect the prosecution for the violation of any ordinance, which violation was committed prior to the effective date of this Ordinance, nor be construed as a waiver of any license, fee or penalty or the penal provisions applicable to any violation of such ordinances.

SECTION 7. City staff is directed to pursuant to Government Code Section 66326 to submit a copy of the ordinance to the Department of Housing and Community Development within 60 days after adoption.

SECTION 8. Effective Date. This Ordinance shall become effective within thirty (30) days after its adoption, or January 1, 2026, whichever is later.

SECTION 9. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to be published within 15 days after its passage, in accordance with Section 36933 of the Government Code.

PASSED, APPROVED and ADOPTED this __ day of ___________, 2025.

City of Covina, California
BY:

VICTOR LINARES, Mayor
ATTEST:
____________
FABIAN VELEZ, Chief Deputy City Clerk
APPROVED AS TO FORM:
__________________

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Ordinance 25-15 Page 13 of 13
KEVIN ENNIS, City Attorney

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance 25-15 was introduced for first reading at a regular meeting on the ___ day of _______, 2025.

Thereafter, said Ordinance was duly approved and adopted at a regular meeting of said City Council on the ___ day of _______, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: December 2, 2025
Title: Adoption of Ordinance 25-13, Amending Title 14, Building and Construction, of the Covina Municipal Code
Presented by: Robert Fisher, Deputy Director of Community Development & Building Official Brian K. Lee, Deputy City Manager/Community Development Director Recommendation: Waive full reading and adopt Ordinance 25-13 entitled “An Ordinance of the City Council of the City of Covina adopting by reference codes comprising the 2025 Edition of the California Building Standards Code (California Code Of Regulations, Title 24, Parts 1 - 12), including the 2025 Editions of the California Administrative Code, California Building Code Volumes 1 and 2 including Appendices A B, D, F, I, J, N, O and P, California Residential Code including Appendices AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ, California Green Building Standards Code, California Mechanical Code, California Plumbing Code, California Electrical Code, California Fire Code, California Existing Building Code, California Energy Code, California Historical Building Code, California Referenced Standards Code, and the California Wildland-Urban Interface Code, together with certain additions, insertions, deletions and changes, amending Title 14 of the Covina Municipal Code, and approving a CEQA exemption determination”
EXECUTIVE SUMMARY:

The California Health and Safety Code Section mandates that the California Building Standards Commission adopt and publish the California Building Standards Code (Title 24, Parts 1 through 12, of the California Code of Regulations) every three years. The 2025 Edition of the California Building Standards Code becomes effective statewide on January 1, 2026. Local agencies may amend Codes comprising the California Building Standards Code, provided any amendments of building standards are supported by express findings.

DISCUSSION:

The list below identifies the specific Codes proposed for adoption, as well as the model codes upon which the 2022 Title 24 regulations are based:

California Building Standards Code Reference Model Code 2025 California Administrative Code
2025 California Building Code 2024 International Building Code 2025 California Residential Code 2024 International Residential Code 2025 California Electrical Code 2023 National Electrical Code

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2025 California Mechanical Code 2024 Uniform Mechanical Code 2025 California Plumbing Code 2024 Uniform Plumbing Code 2025 California Energy Code
2025 California Wildland-Interface Code
2025 California Historical Building Code
2025 California Existing Building Code 2024 International Exist. Bldg. Code 2025 California Green Building Standards Code
2025 California Referenced Standards Code
2025 California Fire Code 2024 International Fire Code
2023 Los Angeles County Fire Code
2024 International Property Maintenance Code (not
part of Title 24)
As described above, local agencies are allowed to amend the California Building Standards Code and other uniform Codes. However, to maintain a uniform minimum level of regulation throughout the state, any amendments to building standards must be justified by express findings reflecting specific conditions unique to the local jurisdiction. The amendments being proposed by staff are limited to administrative or procedural clarifications of the various Codes and concern themselves with subjects that either are not covered by the Codes or are reasonably necessary to effectively implement the Codes. Excepting for modifications to the 2025 California Residential Code, none of the proposed amendments make changes to the building standards set forth in the Codes and, therefore, express findings of unique local conditions are not required.

FISCAL IMPACT:

As the Ordinance addresses only regulations and not fee schedules, the proposed action will entail additional review, oversight, and staff training.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The adoption of this Ordinance is exempt from CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378), of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

Respectfully submitted,

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ATTACHMENT A
____
ORDINANCE 25-13

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ADOPTING BY REFERENCE CODES COMPRISING
THE 2025 EDITION OF THE CALIFORNIA BUILDING STANDARDS
CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 1 - 12), INCLUDING THE 2025 EDITIONS OF THE CALIFORNIA

ADMINISTRATIVE CODE, CALIFORNIA BUILDING CODE VOLUMES
1 AND 2 INCLUDING APPENDICES A B, D, F, I, J, N, O AND P,

CALIFORNIA RESIDENTIAL CODE INCLUDING APPENDICES AA, BB,

BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, AND CJ, CALIFORNIA

GREEN BUILDING STANDARDS CODE, CALIFORNIA MECHANICAL

CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ELECTRICAL

CODE, CALIFORNIA FIRE CODE, CALIFORNIA EXISTING BUILDING

CODE, CALIFORNIA ENERGY CODE, CALIFORNIA HISTORICAL

BUILDING CODE, CALIFORNIA REFERENCED STANDARDS CODE,

AND THE CALIFORNIA WILDLAND-URBAN INTERFACE CODE,

TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS
AND CHANGES, AMENDING TITLE 14 OF THE COVINA MUNICIPAL

CODE, AND APPROVING A CEQA EXEMPTION DETERMINATION

THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby makes the following findings:

A. The City of Covina (“City”) intends to adopt by reference Codes comprising the 2025 California Building Standards Code (Title 24, Parts 1 - 12, of the California Code of Regulations), including the 2025 California Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Fire, Energy, Historical Building, Existing Building, Green Building Standards, Referenced Standards Codes and Wildland-Urban Interface Code.

B. California Health and Safety Code Section 18938(b) provides that building standards adopted by the Building Standards Commission, including those contained in certain model codes and adopted by reference in the most recent edition of the California Building Standards Code, shall apply to all occupancies in the state and shall become effective 180 days after publication in the California Building Standards Code by the California Building Standards Commission (the “Commission”) or at a later date after publication established by the Commission.

C. The California Building Standards Commission published the 2025 Edition of the California Building Standards Code on July 1, 2025, with an effective date of January 1, 2026.

D. California Government Code Section 50022.1, et seq., authorizes the City to adopt codes by reference, in whole or in part, as a primary code, and that the primary code may adopt by reference a secondary code, in whole or in part.

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E. California Health and Safety Code Sections 17958, 17958.5, 17958.7, and 18941.5 authorize cities and counties to modify the California Building Standards Code by adopting more restrictive building standards and modifications if such standards and modifications are supported by express findings that they are reasonably necessary because of local climatic, geological or topographical conditions.

F. The City held a properly noticed public hearing on December XX, 2025, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the above-referenced Codes, as amended herein
SECTION 2. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 3. Chapter 14.02 (“Adoption of Codes by Reference”) of Title 14 (“Buildings and Construction”) of the Covina Municipal Code is hereby amended to read as follows:
“Chapter 14.02

ADOPTION OF CODES BY REFERENCE
Sections:

14.02.010 Adoption of codes by reference.

The city adopts by reference and makes part of this chapter, subject to those certain amendments set forth in Chapters 14.04 through 14.10 of the CMC, the following Codes (one copy of each is on file for use and examination by the public in the office of the City Clerk of the City of Covina):

A. California Administrative Code (Part 1 of Title 24 of the California Code of Regulations), 2025 Edition;
B. California Building Code (Part 2 of Title 24 of the California Code of Regulations), 2025 Edition, including Volumes 1 and 2, and Appendices A ,B, D, F, I, J, N, O and P.

C. California Residential Code (Part 2.5 of Title 24 of the California Code of Regulations), 2025 Edition, including Appendices AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ,
D. California Electrical Code (Part 3 of Title 24 of the California Code of Regulations), 2025 Edition;
E. California Mechanical Code (Part 4 of Title 24 of the California Code of Regulations), 2025 Edition;
F. California Plumbing Code (Part 5 of Title 24 of the California Code of Regulations), 2025 Edition;

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G. California Energy Code (Part 6 of Title 24 of the California Code of Regulations), 2025 Edition;
H. California Wildland-Urban Interface Code (Part 7 of Title 24 of the California Code of Regulations) 2025 Edition
I. California Historical Building Code (Part 8 of Title 24 of the California Code of Regulations), 2025 Edition;
J. California Fire Code (Part 9 of Title 24 of the California Code of Regulations), 2025 Edition; K. California Existing Building Code (Part 10 of Title 24 of the California Code of Regulations), 2025 Edition;
L. California Green Building Standards Code (Part 11 of Title 24 of the California Code of Regulations), 2025 Edition.

M. California Referenced Standards Code (Part 12 of Title 24 of the California Code of Regulations), 2025 Edition;
N. California Wildland-Urban Interface Code (Part 7 of Title 24 of the California Code of Regulations), 2025 Edition.

SECTION 4. Chapter 14.03 (“Administrative Code”) of Title 14 (“Buildings and Construction”) of the Covina Municipal Code is hereby amended to read as follows:
“Chapter 14.03

ADMINISTRATIVE CODE
Sections:

14.03.010 2025 California Administrative Code adoption by reference.

The city adopts the 2025 Edition of the California Administrative Code. Said code shall be and become the Covina Administrative Code.

One copy of said code is on file in the office of the city clerk, and is hereby referred to, adopted, and made a part hereof as if fully set out in this chapter.” SECTION 5. Chapter 14.04 (“Building Code”) of Title 14 (“Buildings and Construction”) of the Covina Municipal Code is hereby amended to read as follows:
“Chapter 14.04

BUILDING CODE
Sections:

14.04.010 2025 California Building Code adoption by reference.

14.04.020 Amendments to the 2025 California Building Code.

14.04.030 Section 101 – General – Amended - Referenced Codes.

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14.04.040 Section 105 – Permits – Amended – Work exempt from permit.

14.04.050 Section 105 – Permits – Amended – Time limitation of application.

14.04.060 Section 105 – Permits – Amended – Expiration.

14.04.070 Section 107 – Submittal Documents – Amended – General.

14.04.080 Section 107 – Submittal Documents – Amended – Retention of construction documents.

14.04.090 Section 109 – Fees – Amended – Payment of fees.

14.04.100 Section 109 – Fees – amended – Schedule of permit fees.

14.04.110 Section 109 – Fees – Amended – Work commencing before permit issuance.

14.04.120 Section 109 – Fees – Amended – Refunds.

14.04.130 Section 111 – Certificate of Occupancy – Amended – Change of occupancy.

14.04.140 Section 111 – Certificate of Occupancy – Amended – Temporary occupancy.

14.04.150 Section 112 – Service Utilities – Amended – Temporary connection.

14.04.160 Section 113 – Board of Appeals – Amended.

14.04.170 Section 114 – Violations – Amended – Unlawful acts.

14.04.180 Section 114 – Violations – Amended – Violation penalties.

14.04.190 Section 114 – Violations – Amended – Legalizing procedures.

14.04.200 Appendix J – Grading – Amended.

14.04.210 Expedited review of small residential rooftop solar energy system permits.

14.04.220 Expedited permitting process for electric vehicle charging stations.

14.04.010 2025 California Building Code adoption by reference.

The city adopts the 2025 Edition of the California Building Code, Volumes 1 and 2, including Appendices A ,B, D, F, I, J, N, O and P together with the amendments provided in this chapter, for the purpose of regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area, and maintenance of all non-residential buildings and/or structures in the city. Said code shall be and become the Covina Building Code.

One copy of said code is on file in the office of the city clerk, and is hereby referred to, adopted, and made a part hereof as if fully set out in this chapter.

14.04.020 Amendments to the 2025 California Building Code.

The 2025 Edition of the California Building Code, including the Appendices adopted pursuant to CMC 14.04.010, is amended as set forth in CMC 14.04.030 through 14.04.220.

14.04.030 Section 101 – General – Amended - Referenced Codes.

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Subsection 101.4 of Section 101 is amended to read as follows:
101.4 Referenced codes. Whenever any of the names or terms defined in this Section is used, each such name or term shall be deemed or construed to have the following meaning within the Covina Municipal Code:
‘Administrative Code’ shall mean Chapter 14.03 of the Covina Municipal Code. ‘Building Code’ shall mean Chapter 14.04 of the Covina Municipal Code. ‘Residential Code’ shall mean Chapter 14.05 of the Covina Municipal Code. ‘Electrical Code’ shall mean Chapter 14.06 of the Covina Municipal Code. ‘Mechanical Code’ shall mean Chapter 14.08 of the Covina Municipal Code. ‘Plumbing Code’ shall mean Chapter 14.10 of the Covina Municipal Code. ‘Fire Code’ shall mean Chapter 14.12 of the Covina Municipal Code. ‘Uniform Housing Code’ shall mean Chapter 14.14 of the Covina Municipal Code. ‘Uniform Code for the Abatement of Dangerous Buildings’ shall mean Chapter 14.16 of the Covina Municipal Code.
‘Elevator Safety Orders’ shall mean Chapter 14.22 of the Covina Municipal Code. ‘Technical Codes’ shall mean Chapters 14.03, 14.04, 14.05, 14.06, 14.08, 14.10, 14.11,

14.12, 14.13, 14.14, 14.16, 14.18, 14.20, 14.24, 14.26, 14.28, 14.30, 14.32, 14.34 and 14.44 of the Covina Municipal Code.

14.04.040 Section 105 – Permits – Amended – Work exempt from permit.

Subsection 105.2 is amended to read as follows:
105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction.

Permits shall not be required for the following:

Building:

1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area is not greater than 120 square feet (11 m2) and the height is no greater than 15 feet (4572 mm).

2. Masonry Fences or wall not over 6 feet (1829 mm) high.

3. Oil derricks.

4. Retaining walls that are not over 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or III A liquids.

5. Water tanks supported directly on grade if the capacity does not exceed 5,000 gallons (18 925 L) and the ratio of height to diameter or width is not greater than 2:1.

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6. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and not part of an accessible route.

7. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

8. Temporary motion picture, television and theater stage sets and scenery.

9. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons ( 18,925 L) and are installed entirely above ground.

10. Shade cloth structures constructed for nursery or agricultural purposes, not including service systems.

11. Swings and other playground equipment accessory to detached one- and twofamily dwellings.

12. Window awnings in Group R-3 and U occupancies, supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

13. Nonfixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches (1753 mm) in height.

14. Walls constructed of masonry materials, including, but not limited to, brick, stone, block, and concrete that are 3 feet (914 mm) or less in height measured from the top of the footing to the top of the wall.

Electrical:

1. Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles.

2. Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas.

3. Temporary testing systems: A permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus.

4. Low Voltage Systems: Electrical wiring, devices, appliances, apparatus, or equipment operating at less than 25 volts and not capable of supplying more than 1,200 watts of energy.

Gas:

1. Portable heating appliance.

2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

Mechanical:

1. Portable heating appliance.

2. Portable ventilating equipment.

3. Portable cooling unit.

4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code.

5. Replacement of any part that does not alter its approval or make it unsafe.

6. Portable evaporative cooler.

7. Self-contained refrigeration system containing 10 pounds (4.54 kg) or less of refrigerant and actuated by motors of 1 horsepower (0.75 kW) or less.

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Plumbing:

1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided, however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code.

2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures.

14.04.050 Section 105 – Permits – Amended – Time limitation of application.

Subsection 105.3.2 is hereby amended to read as follows:
105.3.2 Time limitation for application. An application for which no permit is issued within 180 days following the date of application shall expire by limitation. Submittal documents and other data submitted for review may thereafter be destroyed as required by the City’s records retention schedule.

The building official may extend the time for action by the applicant for a period not exceeding 180 days on written request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. An application shall not be extended more than once.

An application shall not be extended if this code, or other pertinent laws or ordinances, have been amended after the date of application. In order to renew action on an application after expiration, the applicant shall resubmit submittal documents and pay a new plan review fee.

14.04.060 Section 105 – Permits – Amended – Expiration.

Subsection 105.5 is hereby amended to read as follows:
105.5 Expiration. Except as set forth in subsection 105.5.1, every permit issued for property within the City shall expire by limitation and become null and void as follows:

1. If work authorized by such permit is not commenced within 365 days from the issuance date of such permit.

2. If work authorized by such permit is commenced within 365 days from the issuance date of such permit, such permit shall expire by limitation and become null and void if the work authorized by such permit is suspended or abandoned. For purposes of this subsection, ‘suspended or abandoned’ shall mean that the permittee has, for a period of 180 days or longer after commencing the work authorized by such permit, failed to make substantial progress toward completion of the work, as determined by the Building Official after inspection. The building official may, in his or her discretion, grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated.

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3. In the event of permit expiration, before work authorized pursuant by the expired permit can be commenced or recommenced, a new permit shall first be obtained (hereafter, a ‘renewal permit’). To obtain a renewal permit, the applicant may be required to resubmit plans and specifications, if deemed necessary by the building official and/or chief planning official. The applicant must pay all applicable fees, including, but not limited to, a plan check fee and building permit fees, in the amount then established by resolution of the city council. If renewal permits are applied for, a mandatory site inspection shall be performed by the Building and Safety Department to determine compliance of existing conditions and materials with this code. All work to be performed under a renewal permit must be performed in accordance with all applicable technical codes, regulations, laws, and ordinances in effect on the date of issuance of the renewal permit. Renewal permits are subject to expiration as set forth in paragraph 2 above.

4. In the event of permit expiration, any work performed under that permit is ‘unpermitted’ as defined in Section 114.1 of this code, and is subject to the legalization provisions of Section 114.5 of this code.
105.5.1 Expiration – Unpermitted structures or grading. Notwithstanding any provision of Section 105.5, if a building permit was issued in order to bring an unpermitted structure or unpermitted grading (as defined in Sections 114.1.1 and 114.1.2 of this code) or other unlawful, substandard, or hazardous condition into compliance with any applicable law, ordinance, rule, or regulation, such permit shall expire by limitation and become null and void 60 days after the date on which the permit was issued. The building official may, in his or her sole discretion, extend the validity of the permit for a period not exceeding 180 days beyond the initial 60 day limit upon written request by the applicant filed with the building official prior to the expiration date of the original permit, if the building official determines that substantial progress has been made toward completing the work authorized by the permit.

14.04.070 Section 107 – Submittal Documents – Amended – General Subsection 107.1 is hereby amended to read as follows:
107.1 General. Submittal documents consisting of construction documents, statement of special inspections, geotechnical report and other data shall be submitted in two or more sets with each permit application. The construction documents shall be prepared by a registered design professional where required by the statutes of the jurisdiction in which the project is to be constructed. Where special conditions exist, the building official is authorized to require additional construction documents to be prepared by a registered design professional.

Exception: The building official is authorized to waive the submission of construction documents and other data not required to be prepared by a registered design professional if it is found that the nature of the work applied for is such that review of construction documents is not necessary to obtain compliance with this code. Further, except for plans of a common interest development as defined in Section 4100 of the California Civil Code, plans need not be filed for:

1. Single or multiple dwellings not more than two stories and basement in height.

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2. Garages and other structures appurtenant to buildings described under paragraph 1 above.

14.04.080 Section 107 – Submittal Documents – Amended – Retention of construction documents.

Subsection 107.5 is hereby amended to read as follows:
107.5 Retention of construction documents. The building official shall maintain an official copy, which may be on microfilm, electronic media, or other type of photographic copy, of approved construction documents for every building for a period not less than 180 days from date of completion of the permitted work, or as required by the City’s records retention requirements.

14.04.090 Section 109 – Fees – Amended – Payment of fees.

Subsection 109.1 is hereby amended to read as follows:
109.1 Payment of fees. A permit shall not be valid until the fees prescribed by law have been paid, nor shall an amendment to a permit be released until the additional fee, if any, has been paid.

When submittal documents are required by Section 107 of this code, a plan review fee shall be paid at the time of the submittal of the documents for plan review. Said plan review fees shall be established by resolution of the city council and may be amended from time to time. When plans are incomplete or structurally/architecturally changed after submittal, additional plan review fees shall be charged as established from time to time by resolution of the city council.

14.04.100 Section 109 – Fees – Amended – Schedule of permit fees.

Subsection 109.2 is hereby amended and Subsection 109.2.1 is hereby added to read as follows:
109.2 Schedule of permit fees. The fee for each permit shall be established by resolution of the city council and may be amended from time to time. An additional permit application fee shall be charged for issued permit alterations. 109.2.1 Fee waiver. The City Manager, or his or her designee, may waive plan review and/or permit fees for projects that meet one or more of the following criteria:

1. Housing rehabilitation project applications approved through the City of Covina Community Development Special Projects Division low-income housing program.

2. City projects when the contractor is expressly exempt, under the terms of the contract, from payment of such fees.

3. City projects when the permit applicant is an employee, official, or representative of the City acting in his/her official capacity.

4. Community Development Block Grant projects that have a disposition and development agreement or an economic agreement with the City.

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5. Projects that utilize green building practices that meet or exceed the intent of an approved national, state, regional, or private standard, and the particular practices have been reviewed and approved by the City prior to permit application.

14.04.110 Section 109 – Fees – Amended – Work commencing before permit issuance.

Subsection 109.4 is hereby amended to read as follows:
109.4 Work commencing before permit issuance. Any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits shall be subject to a fee established from time to time by resolution of the city council in addition to the required permit fees. Any person who wishes to legalize an unpermitted structure or unpermitted grading, as defined in Sections 114.1.1 and 114.1.2 of this code, shall submit construction documents as set forth in Section 107 of this code.

14.04.120 Section 109 – Fees – Amended – Refunds.

Subsection 109.6 is hereby amended to read as follows:
109.6 Refunds. The building official may authorize the refund of any fee paid hereunder which was erroneously paid or collected.

The building official may authorize refunding of not more than 80 percent of the permit, plan review, and energy fee paid when no work has been commenced under a permit, or when an application for a permit for which a plan review fee has been paid is withdrawn.

The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

14.04.130 Section 111 – Certificate of Occupancy – Amended – Change of occupancy.

Subsection 111.1 is hereby amended to read as follows:
111.1 Change of occupancy. No building or structure shall be used or occupied, and no change in the existing occupancy classification of a building or structure or portion thereof shall be made, nor shall any person, firm, company, corporation or officer, agent, or employee thereof, permit or allow a building or structure to be used or occupied or a change in the existing occupancy classification of a building or structure or portion thereof to be made until the building official has issued a certificate of occupancy therefor as provided in this Section 111. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code.

14.04.140 Section 111 – Certificate of Occupancy – Amended – Temporary occupancy.

Subsection 111.3 is hereby amended to read as follows:
111.3 Temporary occupancy. The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. The fee for

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issuance of each temporary certificate of occupancy shall be established by resolution of the city council and may be amended from time to time.

14.04.150 Section 112 – Service Utilities – Amended – Temporary connection.

Subsection 112.2 is hereby amended to read as follows:
112.2 Temporary connection. The building official shall have the authority to authorize the temporary connection of the building or system to the utility source of energy, fuel or power. Each such method of temporary connection shall be submitted to the building official for review. The fee for review of each temporary connection of utilities application shall be established by resolution of the city council and may be amended from time to time.

14.04.160 Section 113 – Board of Appeals – Amended.

Section 113 is hereby amended to read as follows:

SECTION 113

BOARD OF APPEALS
113.1 General. Appeals of orders, decisions, or determinations of the building official are limited to those enumerated in Section 14.04.160 of the Covina Municipal Code, and shall be filed, scheduled, and conducted in accordance with said Section. 113.2 Scope. Notwithstanding the provisions of the Technical Codes, an appeal is limited to the following orders, decisions, or determinations of the building official:

1. Denials of the proposed use of alternative materials, design, or method of construction, installation, and/or equipment;

2. Orders to Vacate and/or Not Enter a building, structure, or premises; however, such order shall not be stayed during the pendency of the appeal;

3. Orders to Demolish a building or structure; however, an order to vacate that may be issued in conjunction with the Order to Demolish shall not be stayed during the pendency of the appeal.

The right of appeal shall not exist for determinations of the building official, or his or her designee, that a violation of any provision of the Technical Codes exists in a building or structure, or portion thereof, or on any premises.
113.3 Appeal procedure.

1. Any person who is aggrieved by an order, decision, or determination of the building official, as provided in Section 113.1 of this code, may appeal said order, decision, or determination. Such appeal shall be in writing and must be filed with the city clerk within 10 business days from the date of service of the order, decision, or determination being appealed. The appeal must specify the basis for the appeal in detail, provide a mailing address and telephone number for the appellant, and include the applicable appeal fee. Appeals shall be scheduled in the manner set forth in Section 1.26.090 of the Covina Municipal Code. If a timely appeal is not

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received by the city clerk, the right to appeal is waived and the order, decision, or determination of the building official is deemed final and binding.

2. Appeals shall be heard before an impartial hearing officer, designated by the public works director, or his/her designee. Only those matters or issues specifically raised in the written appeal shall be considered in the hearing. The order, decision, or determination of the building official shall be prima facie evidence of the violation.

The hearing officer may affirm, modify, or rescind the order, decision, or determination of the building official. Appeals before a hearing officer shall be conducted, and decisions shall be issued, in the manner set forth in Section 1.26.100 of the Covina Municipal Code.

3. Any person who is aggrieved by the decision of the hearing officer may appeal said decision to the Board of Appeals. Such appeal shall be in writing, must be filed in the same manner within the same time period, and contain the same information, as an appeal to the hearing officer, as provided in paragraph 1 above. A second appeal fee must accompany the written appeal. If a timely appeal is not received by the city clerk, the decision of the hearing officer is deemed final and binding.

Failure to appeal a decision to the Board of Appeals shall constitute a failure to exhaust the aggrieved person’s administrative remedy.

4. Appeals before the Board of Appeals shall be public, but shall otherwise be scheduled and conducted, and decisions shall be issued, in the same manner as an appeal before the hearing officer.
113.4 Board of Appeals.

1. The Board of Appeals shall consist of 3 members of the City of Covina Planning Commission, who shall be appointed by majority vote of the city council. Each member of the Board of Appeals shall serve for a term of 2 years, after which any member may be reappointed by the city council. There shall be no limit to the number of terms a member of the Board of Appeals may serve. Each member of the Board of Appeals shall serve at the pleasure of the city council and may be removed, at any time, by majority vote of the city council.

2. A vacancy shall occur on the Board of Appeals where, prior to the expiration of a member’s then current term, one of the following occurs:

2.1. A member is unable to carry out the duties of the office, whether due to illness, absence, incapacity, or other circumstance;

2.2. A member voluntarily resigns from the Board of Appeals;

2.3. A member is removed from the Board of Appeals by the city council; or

2.4. A member is no longer qualified to sit on the Board of Appeals because he or she no longer serves on the City of Covina Planning Commission.

If a vacancy occurs on the Board of Appeals, it shall be filled by the appointment of an interim member, by majority vote of the city council, who shall serve for the remainder of the departing member’s term.

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113.5 Limitation on authority of Board of Appeals. The Board of Appeals shall have no authority to waive the technical requirements of the this code or other Technical Codes adopted in Title 14 of the Covina Municipal Code.

14.04.170 Section 114 – Violations – Amended – Unlawful acts.

Subsection 114.1 is hereby amended and Subsections 114.1.1 and 114.1.2 are hereby added to read as follows:
114.1 Unlawful acts. It shall be unlawful for any person, firm, or corporation to erect, construct, alter, extend, repair, move, remove, demolish, occupy or maintain any building, structure, equipment, installation or land regulated by the Technical Codes, or cause or permit the same to be done, in conflict with or in violation of any of the provisions of the Technical Codes.
114.1.1 Unpermitted structures. No person shall own, use, occupy, or maintain an unpermitted structure. For purposes of this subsection, ‘unpermitted structure’ shall be defined as any building or structure, or portion thereof, that was erected, constructed, enlarged, altered, repaired, moved, improved, removed, connected, converted, demolished, or equipped, at any point in time by any person, without the required permit(s) having first been obtained from the building official or with a valid permit as issued by the building official which subsequently expired and became null and void. 114.1.2 Unpermitted grading. No person shall own, use, occupy, or maintain unpermitted grading. For purposes of this subsection, ‘unpermitted grading’ shall be defined as any land which has been excavated, cut, filled, graded, compacted, or terraced, at any point in time by any person, without the required permit(s) having first been obtained from the building official or with a valid permit as issued by the building official which subsequently expired and became null and void.

14.04.180 Section 114 – Violations – Amended – Violation penalties.

Subsection 114.4 is hereby amended to read as follows:
114.4 Violation Penalties. Any person, firm, or corporation who violates any provision of the Technical Codes, or fails to comply with any of the requirements thereof, or who erects, constructs, alters, repairs, or maintains a building, structure, installation, or equipment, or excavates, cuts, fills, grades, compacts, or maintains land in violation of approved construction documents or directive of the building official, or of a permit or certificate issued under the provisions of the Technical Codes, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be subject to the punishments set forth in Chapter 1.16 of the Covina Municipal Code.

Each and every day, or portion thereof, during which any violation of the Technical Codes occurs or continues constitutes a separate and distinct offense.

14.04.190 Section 114 – Violations – Amended – Legalizing procedures.

Subsection 114.5 is hereby added to read as follows:

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114.5 Procedure for legalizing unpermitted structures or grading. The procedures specified within subsections 114.5.1 through 114.5.6 of this code shall be followed whenever an attempt is made to legalize an unpermitted structure or unpermitted grading. 114.5.1 Permits. Any person who wishes to legalize an unpermitted structure or unpermitted grading, as defined in subsections 114.1.1 and 114.1.2 of this code, shall obtain all applicable permits. Unpermitted structures and grading shall comply with all current Technical Codes requirements and other required approvals pursuant to the Covina Municipal Code in order to be legalized.

Permits obtained to legalize unpermitted structures or grading shall expire as set forth in subsection 105.5.1 of this code.
114.5.2 Plans. Prior to the issuance or granting of any permit to legalize an unpermitted structure, plans showing the plot plan, exterior elevations, existing structures proposed structures, and proposed finish materials shall be submitted to the chief planning official and the building official for review and approval. 114.5.3 Grading. Prior to the issuance or granting of any permit to legalize unpermitted grading, a grading and drainage plan showing the original grade and existing unpermitted grade on the premises and the existing grade on adjoining properties, and a soils report shall be submitted to the chief planning official, building official, and city engineer for review and approval.
114.5.4 Inspections. Unpermitted structures or unpermitted grading for which a permit has subsequently been obtained shall be subject to inspection by the building official in accordance with, and in the manner prescribed in, the Technical Codes. The building official may require the removal of finish materials in order to expose framing elements, electrical components, plumbing fixtures, or mechanical systems, or may require the removal of fill, to verify that installation, construction, or grading was performed in conformance with the Technical Codes.
114.5.5 Investigation. Whenever any work for which a permit is required by this code has commenced on land or in connection with any type of structure without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. For purposes of this section, ‘special investigation’ shall include, but is not limited to, inspecting premises and structures, reviewing permit, license, and other records of the City or other agencies, reviewing plans, taking photographs, engaging in conferences and communications with other officials of the City or other agencies, and engaging in conferences and communications with owners or other responsible persons concerning the unpermitted structure or grading.

14.5.5.1 Fee. A special investigation fee shall be paid prior to the issuance of a permit for an unpermitted structure or unpermitted grading. The fee shall be equal to the amount of time expended by City officials in undertaking the special investigation, as defined in subsection 114.5.5 of this code, charged at the hourly rate that has been established by resolution of the city council for recovery of code enforcement fees pursuant to Section 1.28.020.

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The payment of such investigation fee shall not exempt any person from compliance with all other provision of this code nor from any penalty prescribed by law.
114.5.6 Unpermitted structures or grading which cannot be legalized.

1. If the chief planning official determines that the City’s zoning regulations prohibit legalization of any unpermitted structure, the structure shall be demolished or, if previously permitted, restored to its original approved condition, with all requisite permits, inspections, and approvals.

2. If the building official determines that an unpermitted structure cannot be made to conform to the current applicable Technical Codes requirements, the structure shall be demolished or, if previously permitted, restored to its original approved condition, with all requisite permits, inspections, and approvals.

3. If the building official and/or city engineer determines that unpermitted grading and/or lot drainage cannot be made to conform with current applicable Technical Codes requirements, the land shall be fully restored to the condition that preceded the unpermitted grading, with all requisite permits, inspections, and approvals.

14.04.200 Appendix J – Grading – Amended.

For purposes of Appendix J, the term ‘building official’ shall mean ‘building official or city engineer’.

14.04.210 Expedited review of small residential rooftop solar energy system permits.

A. Definitions.

1. “Electronic submittal” shall have the same meaning as provided in the Solar Rights Act, Government Code Section 65850.5(J)(2), as the same may be amended from time to time.

2. “Small residential rooftop solar energy system” shall have the same meaning as provided in the Solar Rights Act, Government Code Section 65850.5(J)(3), as the same may be amended from time to time.

B. Small Residential Rooftop Solar Energy System Standard Plan and Permit Application Checklist.

1. The city shall adopt standard plan(s) and checklist(s) of all requirements with which small residential rooftop solar energy systems shall comply to be eligible for expedited review. The small residential rooftop solar system standard plan(s) and checklist(s) shall substantially conform to recommendations for expedited permitting, including the checklists and standard plans contained in the most current version of the California Solar Permitting Guidebook adopted by the Governor’s Office of Planning and Research.

2. All documents required for the submission of a small residential rooftop solar energy system permit application, the standard plan(s), and checklist(s) shall be made available on the publicly accessible city website.

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3. Electronic permit applications shall be submitted through the method of electronic submittal specified by the building official and shall be available to all small residential rooftop solar energy system permit applicants. An applicant’s electronic signature shall be accepted on all forms, applications, and other documents in lieu of a wet signature.

C. Permit Application Review.

1. An application that satisfies the information requirements in the checklist(s) and standard plan(s) shall be deemed complete.

2. If an application is deemed incomplete, a written correction notice detailing all deficiencies in the application and any additional information or documentation required to be eligible for expedited permit issuance shall be sent to the applicant for resubmission.

3. The building official shall issue a building permit for any complete application that meets the requirements of the approved checklist(s) and standard plan(s) as follows:
within three business days for any application, or as soon thereafter as may be practicable. Review of the application shall be limited to the building official’s review of whether the application meets local, state, and federal health and safety requirements.

4. Any condition imposed on an application shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost.

D. Inspection Requirements.

1. Inspection requests may be submitted by electronic submittal, as required by the building official.

2. Only one inspection shall be required and performed by the building official for small residential rooftop solar energy systems eligible for expedited review.

3. The inspection shall be done in a timely manner. The building official shall use its best efforts to schedule an inspection within two business days of a request and provide a two-hour inspection window.

4. If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized but need not conform to the requirements of this section.

E. Fees. Fees for permits and inspections associated with this chapter may be established by resolution of the city council.

14.04.220 Expedited permitting process for electric vehicle charging stations.

A. Applicability. This section applies to applications for expedited building permits for electric vehicle charging stations consistent with California Government Code Section 65850.7.

B. Definitions. The following definitions shall apply for purposes of this section:

1. “Electric vehicle charging station” or “charging station” means any level of electric vehicle supply equipment station that is designed and built in compliance with Article

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625 of the California Electric Code, as it read on January 1, 2026, and delivers electricity from a source outside of an electric vehicle into a plug-in electric vehicle.

2. “Electronic submission” means a submission of an application utilizing email, the internet, and/or facsimile transmission.

3. “Specific, adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date an application was deemed complete.

C. Process.

1. The building official shall adopt a checklist of all application requirements for expedited building permits for electric vehicle charging stations. The checklist shall substantially conform to the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” found in the “Zero-Emission Vehicles in California:

Community Readiness Guidebook” published by the Governor’s Office of Planning and Research. The checklist, application form, and any other documents required by the building official shall be published on the city’s website.

2. Anyone seeking to install an electric vehicle charging station at any site within the city shall apply to the building official for an expedited nondiscretionary building permit.

3. An application for an expedited building permit for an electric vehicle charging station, and all associated documentation, may be submitted to the building official in person, by mail, or by electronic submission. Electronic signatures may be used in lieu of wet signatures.

4. An application that, in the opinion of the building official, satisfies the information requirements of the checklist adopted by the city shall be deemed complete.

5. If an application for an expedited building permit is deemed incomplete, the building official shall provide a written correction notice of the deficiencies and the additional information required to complete the application.

6. If the building official determines that an application for an expedited building permit is complete, the building official shall review the application. If the building official determines that the proposed charging station meets all health and safety requirements of state and federal law, and would not have a specific, adverse impact upon the public health or safety, the application shall be approved and a building permit shall be issued.

7. If the building official finds, based on substantial evidence, that a proposed charging station could have a specific, adverse impact upon the public health or safety, the city may require the applicant to apply for an electric vehicle charging station use permit in order to install the proposed charging station.

8. An application for an electric vehicle charging station use permit shall be reviewed by the building official. The building official shall not deny such an application without making written findings, based upon substantial evidence in the record, that the proposed charging station would have a specific, adverse impact upon the public health or safety which could not feasibly be satisfactorily mitigated or avoided. The written findings

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required for rejection of an electric vehicle charging station use permit application shall include the building official’s basis for rejecting any potentially feasible alternatives that could mitigate or prevent the alleged adverse impact. Pursuant to Government Code Section 65850.7, the building official’s review shall be limited to health and safety issues.

Aesthetic concerns or other items not related to public health or safety may not be considered.

9. A decision of the building official made pursuant to subsections (C)(6) through (8) of this section may be appealed to the planning commission. The planning commission’s review shall also be limited to health and safety issues.

10. Any condition imposed on an application for an expedited building permit or electric vehicle charging station use permit shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost.

D. Fees. The city council may establish by resolution fees that shall be charged for permits issued under this section.”
SECTION 6. Chapter 14.05 (“Residential Code”) of Title 14 (“Buildings and Construction”) of the Covina Municipal Code is hereby amended to read as follows “Chapter 14.05

RESIDENTIAL CODE
Sections:

14.05.010 2025 California Residential Code adoption by reference.

14.05.020 Amendments to the 2025 California Residential Code.

14.05.030 Section R105 – Permits – Amended – Work exempt from permit.

14.05.040 Section R105 – Permits – Amended – Time limitation for application.

14.05.050 Section R105 – Permits – Amended – Expiration.

14.05.060 Section R106 – Construction Documents – Amended – Submittal documents.

14.05.070 Section R106 – Construction Documents – Amended – Retention of construction documents.

14.05.080 Section R108 – Fees – Amended.

14.05.090 Section R110 – Certificate of Occupancy – Amended – Use and occupancy.

14.05.100 Section R110 – Certificate of Occupancy – Amended – Temporary occupancy.

14.05.110 Section R111 – Service Utilities – Amended – Temporary connection.

14.05.120 Section R112 – Board of Appeals – Amended.

14.05.130 Section R113 – Violations – Amended – Unlawful acts.

14.05.140 Section R113 – Violations – Amended – Violation penalties.

14.05.150 Section R113 – Violations – Amended – Legalizing procedures.

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14.05.160 Appendix CI– Swimming Pool Safety Act – Amended – Construction permit; safety features required.

14.05.010 2025 California Residential Code adoption by reference.

The City adopts the 2025 Edition of the California Residential Code, including Appendices, AA, BB, BF, BG, BH, BI, BJ, BK, BL, BM, BN, BO, CI, and CJ, together with the amendments provided in this chapter, for the purpose of regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area, and maintenance of residential buildings and their accessory structures within the city. Said code shall be and become the Covina Residential Code.

One copy of said code is on file in the office of the city clerk, and is hereby referred to, adopted, and made a part hereof as if fully set out in this chapter.

14.05.020 Amendments to the 2025 California Residential Code.

The 2025 Edition of the California Residential Code is amended as set forth in CMC 14.05.030 through 14.05.160.

14.05.030 Section R105 – Permits – Amended – Work exempt from permit.

Subsection R105.2 is hereby amended to read as follows:

R105.2 Work exempt from permit. Exemption from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction.

Permits shall not be required for the following:

Building:

1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area does not exceed 120 square feet (11.15 m2) and the height is no greater than 15 feet (4572 mm).

2. Retaining walls that are not over 3 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge.

3. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18 925 L) and the ratio of height to diameter or width does not exceed 2 to 1.

4. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and not part of an accessible route.

5. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.

6. Prefabricated swimming pools that are less than 24 inches (610 mm) deep.

7. Swings and other playground equipment.

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8. Window awnings supported by an exterior wall that do not project more than 54 inches (1372 mm) from the exterior wall and do not require additional support.

9. Decks not exceeding 200 square feet (18.59 m2) in area, that are not more than 30 inches (762 mm) above grade at any point, are not attached to a dwelling and do not serve the exit door required by Section R311.4.

10. Walls constructed of masonry materials, including, but not limited to, brick, stone, block and concrete that are 3 feet or less in height measured from the top of the footing to the top of the wall.

Electrical:

1. Listed cord-and-plug connected temporary decorative lighting.

2. Reinstallation of attachment plug receptacles but not the outlets therefor.

3. Replacement of branch circuit overcurrent devices of the required capacity in the same location.

4. Electrical wiring, devices, appliances, apparatus or equipment operating at less than 25 volts and not capable of supplying more than 50 watts of energy.

5. Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles.

Gas:

1. Portable heating, cooking or clothes drying appliances.

2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

3. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power grid.

Mechanical:

1. Portable heating appliances.

2. Portable ventilation appliances.

3. Portable cooling units.

4. Steam, hot- or chilled-water piping within any heating or cooling equipment regulated by this code.

5. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe.

6. Portable evaporative coolers.

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7. Self-contained refrigeration systems containing 10 pounds (4.54 kg) or less of refrigerant or that are actuated by motors of 1 horsepower (746 W) or less.

8. Portable-fuel-cell appliances that are not connected to a fixed piping system and are not interconnected to a power grid.

Plumbing:

1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided, however, that if any concealed trap, drainpipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code.

14.05.040 Section R105 – Permits – Amended – Time limitation for application.

Subsection R105.3.2 is hereby amended to read as follows:

R105.3.2 Time limitation of application. An application for which no permit is issued within 180 days following the date of application shall expire by limitation. Submittal documents and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official.

14.05.050 Section R105 – Permits – Amended – Expiration.

Subsection R105.5 is hereby amended to read as follows:

R105.5 Expiration. Except as set forth in Section R105.5.1, every permit issued for property within the City shall expire by limitation and become null and void as follows:

1. If work authorized by such permit is not commenced within 365 days from the issuance date of such permit.

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has, for a period of 180 days or longer after commencing the work authorized by such permit, failed to make substantial progress toward completion of the work, as determined by the building official after inspection. The building official may, in his or her discretion, grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated.

4. In the event of permit expiration, any work performed under that permit is ‘unpermitted’ as defined in Section R113.1 of this code, and is subject to the legalization provisions of Section R113.5 of this code.

R105.5.1 Expiration – Unpermitted structures or grading. Notwithstanding any provision of Section R105.5, if a building permit was issued in order to bring an unpermitted structure or unpermitted grading (as defined in Sections R113.1.1 and R113.1.2 of this code) or other unlawful, substandard, or hazardous condition into compliance with any applicable law, ordinance, rule or regulation, such permit shall expire by limitation and become null and void 180 days after the date on which the permit was issued. The building official may, in his or her sole discretion, extend the validity of the permit for a period not exceeding 180 days beyond the initial 180 day limit upon written request by the applicant filed with the building official prior to the expiration date of the original permit, if the building official determines that substantial progress has been made toward completing the work authorized by the permit.

14.05.060 Section R106 – Construction Documents – Amended – Submittal documents.

Subsection R106.1 is hereby amended to read as follows:

R106.1 Submittal documents. Submittal documents consisting of construction documents, statement of special inspections, geotechnical report and other data shall be submitted in two or more sets with each permit application. The construction documents shall be prepared by a registered design professional where required by the statutes of the jurisdiction in which the project is to be constructed. Where special conditions exist, the building official is authorized to require additional construction documents to be prepared by a registered design professional.

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1. Single or multiple dwellings not more than two (2), one stories max in height.

2. Garages and other structures appurtenant to buildings described under paragraph 1 above.

14.05.070 Section R106 – Construction Documents – Amended – Retention of construction documents.

Subsection R106.5 is hereby amended to read as follows:

R106.5 Retention of construction documents. The building official shall maintain an official copy, which may be on microfilm, electronic media, or other type of photographic copy, of the plans of every building, during the life of the building, for which a permit was issued.

14.05.080 Section R108 – Fees – Amended.

Section R108 is hereby amended to read as follows:

SECTION R108
FEES
R108.1 Payment of fees. A permit shall not be valid until the fees prescribed by law have been paid, nor shall any amendment to a permit be released until the additional fee, if any, has been paid.

When submittal documents are required by Section R106 of this code, a plan review fee shall be paid at the time of the submittal of the documents for plan review. Said permit and plan review fees shall be established by resolution of the city council and may be amended from time to time. When plans are incomplete or structurally/architecturally changed after submittal, additional plan review fees shall be charged as established by resolution of the city council.

R108.2 Schedule of permit fees. The fee for each permit shall be established by resolution of the city council and may be amended from time to time. An additional permit application fee shall be charged for issued permit alterations.

R108.2.1 Fee Waiver. The City Manager, or his or her designee, may waive plan review and/or permit fees for projects that meet one or more of the following criteria:

1. Housing rehabilitation project applications approved through the Covina Redevelopment Agency’s low-income housing program.

2. City projects when the contractor is expressly exempt, under the terms of the contract, from payment of such fees.

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3. City projects when the permit applicant is an employee, official, or representative of the City acting in his/her official capacity.

4. Community Development Block Grant projects that have a disposition and development agreement or an economic agreement with the City.

5. Projects that utilize green building practices that meet or exceed the intent of an approved national, state, regional, or private standard and the particular practices have been reviewed and approved by the City prior to permit application.

R108.3 Building permit valuations. Building permit valuations shall include total value of the work for which a permit is being issued, such electrical, gas, mechanical, plumbing equipment and other permanent systems, including materials and labor.

R108.4 Related fees. The payment of the fee for the construction, alteration, removal or demolition for work done in connection with or concurrently with the work authorized by a building permit shall not relieve the applicant or holder of the permit from the payment of other fees that are prescribed by law.

R108.5 Refunds. The building official may authorize the refund of any fee paid hereunder which was erroneously paid or collected.

The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of the fee payment.

R108.6 Work commencing before permit issuance. Any person who commences work requiring a permit on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits shall be subject to a fee established from time to time by resolution of the city council that shall be in addition to the required permit fees.

Any person who wishes to legalize an unpermitted structure or unpermitted grading, as defined in Sections R113.1.1 and R113.1.2 of this code, shall submit construction documents as set forth in Section R106 of this code.

14.05.090 Section R110 – Certificate of Occupancy – Amended – Use and occupancy.

Subsection R110.1 is hereby amended to read as follows:

R110.1 Use and occupancy. No building or structure shall be used or occupied, and no change in the existing occupancy classification of a building or structure or portion thereof shall be made, nor shall any person, firm, company, corporation or officer, agent, or employee thereof, permit or allow a building or structure to be used or occupied or a change in the existing occupancy classification of a building or structure or portion thereof to be made until the building official has issued a certificate of occupancy therefor as provided in this Section R110. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the city.

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Certificates presuming to give authority to violate or cancel the provisions of this code or other ordinances of the city shall not be valid.

14.05.100 Section R110 – Certificate of Occupancy – Amended – Temporary occupancy.

Subsection R110.3 is hereby amended to read as follows:

R110.3 Temporary occupancy. The building official is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The building official shall set a time period during which the temporary certificate of occupancy is valid. The fee for issuance of each temporary certificate of occupancy shall be established by resolution of the city council and may be amended from time to time.

14.05.110 Section R111 – Service Utilities – Amended – Temporary connection.

Subsection R111.2 is hereby amended to read as follows:

R111.2 Temporary connection. The building official shall have the authority to authorize the temporary connection of the building or system to the utility source of energy, fuel or power. Each such method of temporary connection shall be submitted to the building official for review. The fee for review of each temporary connection of utilities application shall be established by resolution of the city council and may be amended from time to time.

14.05.120 Section R112 – Board of Appeals – Amended.

Section R112 is hereby amended to read as follows:

SECTION R112

BOARD OF APPEALS
R112.1 General. Appeals of orders, decisions, or determinations of the building official are limited to those enumerated in Section 14.05.120 of the Covina Municipal Code, and shall be filed, scheduled, and conducted in accordance with said Section.

R112.2 Scope of appeal. Notwithstanding the provisions of the Technical Codes, an appeal is limited to the following orders, decisions, or determinations of the building official:

1. Denials of the proposed use of alternative materials, design, or method of construction, installation, and/or equipment;

2. Orders to Vacate and/or Not Enter a building, structure, or premises; however, such order shall not be stayed during the pendency of the appeal;

3. Orders to Demolish a building or structure; however, an order to vacate that may be issued in conjunction with the Order to Demolish shall not be stayed during the pendency of the appeal.

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R112.3 Appeal procedure.

1. Any person who is aggrieved by an order, decision, or determination of the building official as provided in Section 112.1 of this code, may appeal said order, decision, or determination. Such appeal shall be in writing and must be filed with the city clerk within 10 business days from the date of service of the order, decision, or determination being appealed. The appeal must specify the basis for the appeal in detail, provide a mailing address and telephone number for the appellant, and include the applicable appeal fee. Appeals shall be scheduled in the manner set forth in Section 1.26.090 of the Covina Municipal Code. If a timely appeal is not received by the city clerk, the right to appeal is waived and the order, decision, or determination of the building official is deemed final and binding.

Failure to appeal a decision to the Board of Appeals shall constitute a failure to exhaust the aggrieved person’s administrative remedy.

4. Appeals before the Board of Appeals shall be public, but shall otherwise be scheduled and conducted, and decisions shall be issued, in the same manner as an appeal before the hearing officer.

R112.4 Board of Appeals.

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2. A vacancy shall occur on the Board of Appeals where, prior to the expiration of a member’s then current term, one of the following occurs:

2.1 A member is unable to carry out the duties of the office, whether due to illness, absence, incapacity, or other circumstance;

2.2 A member voluntarily resigns from the Board of Appeals;

2.3 A member is removed from the Board of Appeals by the city council; or

2.4 A member is no longer qualified to sit on the Board of Appeals because he or she no longer serves on the City of Covina Planning Commission.

R112.5 Limitation on authority of board of appeals. The Board of Appeals shall have no authority to waive the technical requirements of this code or other Technical Codes adopted in Title 14 of the Covina Municipal Code.

14.05.130 Section R113 – Violations – Amended – Unlawful acts.

Subsection R113.1 is hereby amended and Subsections R113.1.1 and R113.1.2 are hereby added to read as follows:

R113.1 Unlawful acts. It shall be unlawful for any person, firm, or corporation to erect, construct, alter, extend, repair, move, remove, demolish, occupy or maintain any building, structure, equipment, installation or land regulated by this code, or cause or permit the same to be done, in conflict with or in violation of any of the provisions of this code.

R113.1.1 Unpermitted structures. No person shall own, use, occupy, or maintain an unpermitted structure. For purposes of this subsection, ‘unpermitted structure’ shall be defined as any building or structure, or portion thereof, that was erected, constructed, enlarged, altered, repaired, moved, improved, removed, connected, converted, demolished, or equipped, at any point in time by any person, without the required permit(s) having first been obtained from the building official or with a valid permit as issued by the building official which subsequently expired and became null and void.

R113.1.2 Unpermitted grading. No person shall own, use, occupy, or maintain unpermitted grading. For purposes of this subsection, ‘unpermitted grading’ shall be defined as any land which has been excavated, cut, filled, graded, compacted, or terraced, at any point in time by any person, without the required permit(s) having first been obtained from the building official or with a valid permit as issued by the building official which subsequently expired and became null and void.

14.05.140 Section R113 – Violations – Amended – Violation penalties.

Subsection R113.4 is hereby amended to read as follows:

R113.4 Violation penalties. Any person, firm, or corporation who violates any provision of the Technical Codes, or fails to comply with any of the requirements thereof, or who

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erects, constructs, alters, repairs, or maintains a building, structure, installation, or equipment, or excavates, cuts, fills, grades, compacts, or maintains land in violation of approved construction documents or directive of the building official, or of a permit or certificate issued under the provisions of the Technical Codes, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be subject to the punishments set forth in Chapter 1.16 of the Covina Municipal Code.

Each and every day, or portion thereof, during which any violation of the Technical Codes occurs or continues constitutes a separate and distinct offense.

14.05.150 Section R113 – Violations – Amended – Legalizing procedures.

Subsection R113.5 is hereby added to read as follows:

R113.5 Procedure for legalizing unpermitted structures or grading. The procedures specified within subsections R113.5.1 through R113.5.6 of this code shall be followed whenever an attempt is made to legalize an unpermitted structure or unpermitted grading.

R113.5.1 Permits. Any person who wishes to legalize an unpermitted structure or unpermitted grading, as defined in subsections R113.1.1 and R113.1.2 of this code, shall obtain all applicable permits. Unpermitted structures and grading shall comply with all current Technical Codes requirements and other required approvals pursuant to the Covina Municipal Code in order to be legalized.

Permits obtained to legalize unpermitted structures or grading shall expire as set forth in subsection R105.5.1 of this code.

R113.5.2 Plans. Prior to the issuance or granting of any permit to legalize an unpermitted structure, plans showing the plot plan, exterior elevations, existing structures proposed structures, and proposed finish materials shall be submitted to the chief planning official and building official for review and approval.

R113.5.3 Grading. Prior to the issuance or granting of any permit to legalize unpermitted grading, a grading and drainage plan showing the original grade and existing unpermitted grade on the premises and the existing grade on adjoining properties, and a soils report shall be submitted to the chief planning official, building official, and city engineer for review and approval.

R113.5.4 Inspections. Unpermitted structures or unpermitted grading for which a permit has subsequently been obtained shall be subject to inspection by the building official in accordance with, and in the manner prescribed in, the Technical Codes. The building official may require the removal of finish materials in order to expose framing elements, electrical components, plumbing fixtures, or mechanical systems, or may require the removal of fill, to verify that installation, construction, or grading was performed in conformance with the Technical Codes.

R113.5.5 Investigation. Whenever any work for which a permit is required by this code has commenced on land or in connection with any type of structure without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. For purposes of this section, ‘special investigation’ shall include, but is not limited to, inspecting premises and structures, reviewing permit, license, and

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other records of the City or other agencies, reviewing plans, taking photographs, engaging in conferences and communications with other officials of the City or other agencies, and engaging in conferences and communications with owners or other responsible persons concerning the unpermitted structure or grading.

R113.5.5.1 Fee. A special investigation fee shall be paid prior to the issuance of a permit for an unpermitted structure or unpermitted grading. The fee shall be equal to the amount of time expended by city officials in undertaking the special investigation, as defined in subsection R113.5.5 of this code, charged at the hourly rate that has been established by resolution of the city council for recovery of code enforcement fees pursuant to Section 1.28.020.

The payment of such investigation fee shall not exempt any person from compliance with all other provision of this code nor from any penalty prescribed by law.

R113.5.6 Unpermitted structures or grading which cannot be legalized.

2. If the building official determines that an unpermitted structure cannot be made to conform to the current applicable Technical Code requirements, the structure shall be demolished or, if previously permitted, restored to its original approved condition, with all requisite permits, inspections, and approvals.

14.05.160 Appendix CI – Swimming Pool Safety Act – Amended – Construction permit; safety features required.

Subsection 115922 is hereby amended to read as follows:
115922. Construction permit; safety features required.
(a) Except as provided in Section 115925, when a building permit is issued for the construction of a new swimming pool or spa or the remodeling of an existing swimming pool or spa at a private single-family home, the respective swimming pool or spa shall be equipped with feature # 1 below and at least one other drowning prevention safety features below:

1. An enclosure that meets the requirements of Section 115921(c) and isolates the swimming pool or spa from the private single-family home.

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2. Removable mesh fencing that meets American Society for Testing and Materials (ASTM) Specifications F2286 standards in conjunction with a gate that is selfclosing and self-latching and can accommodate a key lockable device.

3. An approved safety pool cover, as defined in Section 115921(d).

4. Exit alarms on the private single-family home’s doors that provide direct access to the swimming pool or spa. The exit alarm may cause either an alarm noise or a verbal warning, such as a repeating notification that “the door to the pool is open.”

5. A self-closing, self-latching device with a release mechanism placed no lower than 54 inches (1372 mm) above the floor on the private single-family home’s doors providing direct access to the swimming pool or spa.

6. An alarm that, when placed in a swimming pool or spa will sound upon detection of accidental or unauthorized entrance into the water. The alarm shall meet and be independently certified by the ASTM Standard F2208 “Standard Safety Specification for Residential Pool Alarms,” which includes surface motion, pressure, sonar, laser and infrared type alarms. A swimming protection alarm feature designed for individual use, including an alarm attached to a child that sounds when the child exceeds a certain distance or becomes submerged in water, is not a qualifying drowning prevention safety feature.

7. Other means of protection, if the degree of protection afforded it equal to or greater than that afforded by any of the features set forth above and has been independently verified by an approved testing laboratory as meeting standards for those features established by the ASTM or the American Society of Mechanical Engineers (ASME).
(b) Before the issuance of a final approval for the completion of permitted construction or remodeling work, the local building code official shall inspect the drowning safety prevention features required by this section and, if no violations are found, shall give final approval.”
SECTION 7. Chapter 14.06 (“Electrical Code”) of Title 14 (“Buildings and Construction”) of the Covina Municipal Code is hereby amended to read as follows:
“Chapter 14.06

ELECTRICAL CODE
Sections:

14.06.010 2025 California Electrical Code adoption by reference.

14.06.020 Amendments to the 2025 California Electrical Code.

14.06.030 Section 89.108. – Department of Housing and Community Development - Amended – Fees.

14.06.040 Section 89.108 - Department of Housing and Community Development - Amended – Appeals board.

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Covina City CouncilDecember 2, 2025

Covina City Council
December 2, 2025