Regular City Council Joint Meeting - January 20, 2026
JOINT MEETING—CLOSED SESSION 6:30 PM
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor Linares.
INVOCATION
Given by Covina Police Chaplain Mike Lee.
APPROVAL OF AGENDA
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Minutes
1. 2025 12 02 Minutes CC Draft.pdf
Staff Recommendation:
Approve the Minutes of the December 2, 2025, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands December 5, 2025 - January 8, 2026.pdf
2. Check Register Dec 5, 2025 - Jan 8, 2025.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $9,395,100.20.
CC 3. City of Covina Investment Report for Month Ended November 30, 2025
1. City of Covina Investment Report for Month Ended November 30, 2025.pdf
2. City of Covina Investment Report for the Month Ended November 30, 2025.pdf Staff Recommendation:
Receive and File.
CC 4. Resolution Regarding a Safe Streets for All Grant Award for a Safety Action Plan
1. 2026 0120 - SS4A Citywide Comprehensive Safety Action Plan (RGA and Accounts).pdf
2. Attachment A - Resolution CC 2026-04.pdf
3. Attachment B - Grant Agreement.pdf
Staff Recommendation:
Adopt
Resolution CC 2026-04
Authorizing the City Manager to enter into a restricted grant agreement with the Federal Highway Administration and approving amendment to the Fiscal Year 2025/2026 Operating Budget to accept $336,000 in grant monies and appropriate $54,000 in local match funds for the City of Covina Citywide Comprehensive Safety Action Plan.
CC 5. Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers Market
1. Renewal of License Agreement for use of a portion of City Property at Heritage Plaza for a Certified Farmers Market.pdf
2. Attachment A - Farmers Market Agreement 2025.pdf
Staff Recommendation:
Approve the Renewal of License Agreement for Use of a Portion of City Property at Heritage Plaza for a Certified Farmers’ Market and Authorize the City Manager to Execute the Agreement.
CC 6. Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication
1. Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services.pdf
2. Attachment A - Advantage Mailing LLC Agreement 2025.pdf Staff Recommendation:
Approve the Professional Services Agreement with Advantage Mailing, LLC for Printing and Binding Services for the City of Covina’s Quarterly Newsletter Publication and Authorize the City Manager to Execute the Agreement.
CC 7. Covina Recreation Village Project – Phase II – Library Building – Award of Contract to Vector USA, Inc. in the Amount of $133,009.26
1. CRV - Phase II - Library - Network Installation.pdf
2. Attachment A - Resolution CC 2026-01.pdf
3. Attachment B - VectorUSA Proposal.pdf
4. Attachment C- MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - VectorUSA.pdf Staff Recommendation:
Award of Contract for the Covina Recreation Village Project – Phase II – Library Building to Vector USA, Inc. in the amount of $133,009.26 and authorize the City Manager to execute the contract; Authorize a contingency amount of $20,000 for any unforeseen construction expenses; and Adopt
Resolution CC 2026-01
appropriating $153,009.26 from available Measure CC Funds to be transferred into the Parks CIP Fund for the Covina Recreation Village Project – Phase II – Library Building for the installation of a new computer network system.
CC 8. Consideration of Resolutions Relating to Covina's General Municipal Election to be Held on June 2, 2026
1. Resolutions Calling Election.pdf
2. Attachment A - Resolution CC 2026-09.pdf
3. Attachment B - Resolution CC 2026-10.pdf
4. Attachment C - Resolution CC 2026-11.pdf
Staff Recommendation:
Adopt
Resolution CC 2026-09
calling for and giving notice of the holding of a General Municipal Election to be held on Tuesday, June 2, 2026, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Registrar of Voters of the County of Los Angeles to conduct said Election and canvass the results; Adopt
Resolution CC 2026-10
requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on June 2, 2026, with the Statewide Primary Election to be held on the date pursuant to §10403 of the Elections Code; and Adopt
Resolution CC 2026-11
adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an Election to be held on Tuesday, June 2, 2026.
CC 9. City-Wide Pavement Management Program Update – Project No. P2603 – Final Acceptance and Filing Notice of Completion
1. City-Wide Pavement Management Program Update - Project No. P2603 - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Bucknam Infrastructure Group, Inc; and Authorize the City Clerk to file a Notice of Completion for the Pavement Management Program Update – Project No. P2603.
CC 10. Resolution Authorizing Signer for Caltrans Funds
1. 2026 0120 - Resolution Authorizing Signer for Caltrans Funds Rev 1.pdf
2. Attachment A - Resolution CC 2026-02.pdf
Staff Recommendation:
Adopt
Resolution CC 2026-02
.
CC 11. First Amendment to Agreement with Civiltec Engineering, Inc. for Preparation of a Water Master Plan Update
1. First Amendment to Agreement with Civiltec Engineering, Inc. for Preparation of a Water Master Plan Update .pdf
2. Attachment A - First Amendment.pdf
3. Attachment B - Resolution CC 2026-06.pdf
Staff Recommendation:
Authorize the City Manager to execute the First Amendment to Agreement with Civiltec Engineering, Inc., increasing the not-to-exceed compensation to $181,800; and Adopt
Resolution CC 2026-06
to amend the Fiscal Year 2025-2026 Capital Improvement Program Budget to increase funding by $15,000 for the Water Master Plan and Water Rate Study and appropriate the necessary funds from the available Water Utility Fund balance.
CC 12. Recognized Obligation Payment Schedule (ROPS 26-27), Covering July 1, 2026 through June 30, 2027
1. (ROPS 26-27) July 1, 2026 - June 30, 2027.pdf
2. Attachment A - ROPS 26-27 July 1, 2026 through June 30, 2027.pdf Staff Recommendation:
Approve the Recognized Obligation Payment Schedule (ROPS 26-27) covering July 1, 2026, through June 30, 2027.
CC 13. To Authorize the Executive Director to Execute the Professional Services Agreement between the Covina Housing Authority and RSG, Inc. and the Deposit Agreement with Cienega Gardens Preservations LP
1. Deposit Agreement with Cienega Gardens.pdf
2. Attachment A - Resolution CC 2026-03.pdf
3. Attachment B - Cienega Gardens Preseverations LP Deposit Agreement.pdf
4. Attachment C- Professional Services Agreement between Covina Housing Authority and RSG Inc.pdf Staff Recommendation:
Authorize the Executive Director to execute the Professional Services Agreement and any related documents between the Covina Housing Authority and RSG, Inc.; Authorize the Executive Director to execute the Deposit Agreement and any related documents between the Covina Housing Authority and Cienega Gardens Preservations LP, for receipt of funds to be deposited into Account 2020-0000-22250; and Adopt
Resolution CC 2026-03
to authorize the Executive Director to Execute the Deposit Agreement for the receipt of funds to be deposited into Account 2020-0000-22250 for the annual compliance monitoring services for the affordability covenants at the 180-unit multifamily apartment building at 1121 North Lyman Avenue in the City of Covina known as the Cienega Gardens Apartments.
CC 14. Purchase Agreement/Purchase Order Authorization for Madvac LS175 Mini Vacuum/Mobile Cleaning Unit for the Department of Public Works – Streets Division
1. Purchase Order Authorization - Purchase of Street Sweeper.pdf
2. Attachment A - Street Sweeper Quote.pdf
3. Attachment B - Resolution CC 2026-08.pdf
Staff Recommendation:
Authorize the City Manager to execute a Purchase Agreement/Purchase Order Authorization with Haaker Equipment Company for the purchase of one (1) new Madvac LS175 Mini Vacuum/Wash Mobile Cleaning Unit in an amount not-to-exceed $174,447.38; and Approve
Resolution CC 2026-08
appropriating $175,000 from available Fund Balance in the Environmental Fund, Impact Fees – Streets Fund, Municipal Parking District Fund, Sanitary Sewer Fund, and Proposition A Funds for use towards the purchase of the Mini Vacuum/Wash Mobile Cleaning Unit.
CC 15. Allocating Unallocated FY 25-26 Community Development Block Grant (CDBG) Funds to the "Residential Rehabilitation Program" Project D96164-25
1. Allocating FY 25-26 Unallocated Funds to Residential Rehab. .pdf
2. Attachment A - Resolution CC 2026-05.pdf
Staff Recommendation:
Adopt
Resolution CC 202
6-05
, Authorizing and Increase to the FY 25-26 Community Development Block Grant for Projects D96164-25, and Amending the FY 2025-2026 Community Development Budget to reflect these changes; and Authorize the City Manager or his designee to execute documents related to the FY 2025-2026 CDBG funds.
CC 16. Award Contract to D&H Water Systems, Inc. for the Procurement & Installation of a Chloramine Boosting System (CBS) at Rancho Simi Reservoir
1. Rancho Simi Reservoir CBS Equipment Procurement and Installation.pdf
2. Attachment A - Doane and Hartwig Equipment Purchase Agreement.pdf
3. Attachment B - DH Water Supply Quote.pdf
Staff Recommendation:
Approve Award Contract to D&H Water Systems, Inc. for the procurement & installation of new Chloramine Boosting System (CBS) Equipment for the Rancho Simi Reservoir in the amount of $62,004.87 and authorize the City Manager to execute the contract; and Authorize a project contingency of $ 5,000 for unforeseen circumstances.
CC 17. Approval of Plans and Specifications, Authorization for Bid Advertisement and Authorization to Amend the City’s Community Workforce Agreement with the LAC/OC Building and Construction Trades to include the Wingate Park Regional EWMP Project
1. Approval of Plans and Specs, Bid Advertisement, and PLA Agreement - Wingate Park.pdf
2. Attachment A - City of Covina CWA Amendment No. 1.pdf Staff Recommendation:
Approve Plans and Specifications for the Wingate Park Regional EWMP Project – Project No. WM211 and authorize the Department of Public Works to solicit bids; and Authorize an amendment to the City’s Community Workforce Agreement to include the Wingate Park Regional EWMP Project – Project No. WM211 as an eligible project.
CC 18. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2025
1. ACFR for Fiscal Year Ended Jun 30, 2025.pdf
2. Attachment A - City of Covina ACFR 2025.pdf
3. Attachment B - Appropriations Limit 2025.pdf
4. Attachment C - Governance Communication.pdf
5. Attachment D - Internal Control Communication.pdf
Staff Recommendation:
Receive and file the following reports for Fiscal Year ended June 30, 2025: (1) Annual Comprehensive Financial Report (ACFR) and related Auditor Communications, and (2) Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit.
CC 19. Proposed Allocation of $308,795 in Permanent Local Housing Allocation (PLHA) Funds to a Future Homeownership Opportunities Assistance Program
1. Reallocation of PLHA Funds Years 4 and 5.pdf
2. Attachment A - Eligible Activities.pdf
3. Attachment B - PLHA 5 Year Notice of Award Letter.pdf
4. Attachment C - Exhibit A.pdf
5. Attachment D - Resolution CC 2026-12.pdf
Staff Recommendation:
Adopt
Resolution CC 2026-12
, approving the allocation of funds from participation in the Los Angeles Urban County Permanent Local Housing Allocation Program for FYs 2023-2024 and 2024-2025 to the Homeownership Opportunities Assistance category; and Authorize the City Manager or his designee to execute related documents as necessary.
CC 20. Purchase Order Authorization to Purchase a Custom-built Food Trailer as a Component of the Covina Recreation Village Project
1. Approve PO to purchase CRV Food Trailer from Arete Food Trailers .pdf
2. Attachment A - Arete Food Trailers Quote.pdf
Staff Recommendation:
Authorize the City Manager or his designee to approve a Purchase Order in the amount of $40,109.15 with Arete Food Trailers to purchase a new custom-built food trailer for the Covina Recreation Village Project.
CC 21. Second Amendment to the Agreement between the City of Covina and Dunwright Painting and Coatings for Interior Painting as Tenant Improvements at 401 N. Citrus Avenue
1. Dunwright Second Amendment.pdf
2. Attachment A - Agreement with Dunwright Painting and Coatings.pdf
3. Attachment B - Dunwright First Amendment and SOW.pdf
4. Attachment C - Dunwright Second Amendment.pdf
Staff Recommendation:
Approve the Second Amendment between the City of Covina and Dunwright Painting and Coating and Authorize the City Manager or his designee to and execute all related documents.
CC 22. Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604
1. PD and PW Surveillance Camera Upgrade Project - Project No. F2604.pdf
2. Attachment A - Resolution CC 2026-13.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - VectorUSA.pdf
4. Attachment C - Proposal - Vector USA, Inc Surveillance Cameras.pdf Staff Recommendation:
Amend the Fiscal Year 2025-2026 Capital Improvement Program to rename the “CCTV Facilities Installation Project” to the “Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604”; Award of Contract for the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604 to Vector USA, Inc. in the Amount of $534,240.96; Authorize a contingency amount of $53,424.10 (approximately 10% of construction costs) for any unforeseen construction expenses; and Adopt
Resolution CC 2026-13
appropriating $588,000 from various Police Department & Public Works’ funds for use towards the Police Department & Public Works Surveillance Camera Upgrade Project – Project No. F2604.
CC 23. First Amendment to the Agreement between the City of Covina and Infinite Air Solutions for HVAC System Installation as Tenant Improvements at 401 N. Citrus Avenue
1. First Amendment to Agreement with Infinite Air Solutions.pdf
2. Attachment A - Agreement with Infinite Air Solutions.pdf
3. Attachment B - First Amendment with Infinite Air.pdf Staff Recommendation:
Approve the First Amendment between the City of Covina and Infinite Air Solutions and Authorize the City Manager or his designee to and execute all related documents.
CC 24. Hazard Mitigation Plan Grant Funding
1. Hazard Mitigation Plan.pdf
2. Attachment A - Resolutioin CC 2026-14.pdf
Staff Recommendation:
Approve
Resolution CC 2026-14
to appropriate funding for the Hazard Mitigation Plan Update.
PUBLIC HEARINGS
PH 1. Consideration of Fiscal Year 2026-2027 Community Development Block Grant (CDBG) Program Budget
1. CDBG propsed Funding FY 26-27.pdf
2. Attachment A - Recommended Funding Table.pdf
3. Attachment B - Synopsis of Proposed Projects and Programs.pdf
4. Attachment C - Meeting Minutes of the Finance Advisory Commission From Dec 10 2025.pdf
5. Attachment D - Resolution CC 2026-07.pdf
Staff Recommendation:
Open the public hearing and receive public testimony;
Close the public hearing;
Consider approval of the FY 2026-2027 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs; Adopt
Resolution CC 2026-07
, authorizing the allocation of the Fifty Second Year CDBG funds for FY 2026-2027; and Authorize the City Manager or his designee to execute the documents related to the FY 2026-2027 CDBG funds.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, February 3, 2026, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.