Regular City Council Joint Meeting - September 01, 2026
JOINT MEETING—CLOSED SESSION 6:30 PM
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Drew Aleman, Walter Allen, III, Victor Linares, Mayor Pro Tem/Vice Chair Patricia Cortez, and Mayor/Chair Hector Delgado
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen.
INVOCATION
Given by Covina Police Chaplain Steve Martinez.
APPROVAL OF AGENDA
PRESENTATIONS
A. Chiari Malformation Awareness Month
B. Hispanic Heritage Month Proclamation
C. Covina 125 Presentation
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda ( e.g. Consent Calendar, Continued Business, and New Business items ) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.
Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.
CC 1. Payment of Demands
1. Payment of Demands August 1, 2026 - August 13, 2026.pdf
2. Check Register Aug 1, 2026 - Aug 13, 2026.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $6,377,328.97.
CC 2. Approval of a Memorandum of Agreement with the San Gabriel Valley Council of Governments for Participation in the Regional Food Recovery Program
1. Approval of a Memorandum of Agreement with the SGVCOG for Participation in the Regional Food Recovery Program.pdf
2. Attachment A - MOA with SGVCOG.pdf
Staff Recommendation:
Authorize the City Manager to execute a Memorandum of Agreement with the San Gabriel Valley Council of Governments for Participation in the Regional Food Recovery Program, for an amount not-to-exceed $44,655.
CC 3. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for October 20, 2026
1. CFD Annex No 41 - 136 W Center St.pdf
2. Attachment A - Resolution CC 2026-93.pdf
3. Attachment B - Resolution CC 2026-94.pdf
Staff Recommendation:
Adopt City
Resolution CC 2026-93
, declaring intention to authorize the annexation of territory (136 West Center Street, Covina//Annexation 41) to Community Facilities District No. 2007-1 (Public Services); and Adopt City
Resolution CC 2026-94
, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 4. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for October 20, 2026
1. CFD Annex No 42 - 627 S Fenimore Ave.pdf
2. Attachment A - Resolution CC 2026-95.pdf
3. Attachment B - Resolution CC 2026-96.pdf
Staff Recommendation:
Adopt City
Resolution CC 2026-95
, declaring intention to authorize the annexation of territory (627 S. Fenimore Avenue, Covina//Annexation 42) to Community Facilities District No. 2007-1 (Public Services); and Adopt City
Resolution CC 2026-96
, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 5. Adoption of Resolutions Relating to the Annexation of Territory to Community Facilities District No. 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, and Setting the Public Hearing Date for October 20, 2026
1. CFD Annex No 43 - 244 E College St.pdf
2. Attachment A - Resolution CC 2026-97.pdf
3. Attachment B - Resolution CC 2026-98.pdf
Staff Recommendation:
Adopt City
Resolution CC 2026-97
, declaring intention to authorize the annexation of territory (244 East College Street, Covina//Annexation 43) to Community Facilities District No. 2007-1 (Public Services); and Adopt City
Resolution CC 2026-98
, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 6. City of Covina First-Time Homebuyer Down Payment Assistance Program
1. First-Time Homebuyer Down Payment Assistance Program – Approval of Draft Program Guidelines and Supporting Documents.pdf
2. Attachment A - Draft Covina First-Time Homebuyer Down Payment Assistance Program Guidelines.pdf Staff Recommendation:
Approve the Draft Program Guidelines and Supporting Application Materials and Related Forms as the framework for implementation of the City of Covina First-Time Homebuyer Down Payment Assistance Program.
CC 7. Amendments to the City’s Classification Plan
1. Amendments to the City’s Classification Plan_09 01 26.pdf
2. Attachement A - Resolution CC 2026-100.pdf
Staff Recommendation:
Amend the City's Classification Plan to establish the job description and salary range for the new classifications of Finance Manager – Budget and Revenue, and Director of City Clerk and Communication; and Adopt
Resolution CC 2026-
100
for amendments to the Mid-Management, Supervisor and Professional, and Confidential and Technical Compensation Rules; and for amendments to the Executive Compensation Rules.
CC 8. Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference Which Includes the Annual Business Meeting – Sept. 23-25, 2026
1. Designation of Voting Delegate 2026.pdf
2. Attachment A - 2026 Voting Delegate Information Packet.pdf Staff Recommendation:
Designate
Councilmember
Walter Allen, III, as the voting delegate and
Councilmember Drew Aleman
, as the alternate to represent the
City
at the Annual Business Meeting of the League of California Cities General Assembly; and Direct the Chief Deputy City Clerk to submit the required "Voting Delegate Form" to the League's Sacramento Office.
CC 9. Professional Services Agreement with Hinderliter De Llamas and Associates for Business License Management and Compliance Services
1. Hinderliter DeLlamas Business License Processing.pdf
2. Attachment A - HDL PSA 2026 HDL final 8.18.26.pdf
Staff Recommendation:
Review and Approve Professional Services Agreement (PSA) With Hinderliter De Llamas and Associates for Business License Management and Compliance Services, and Authorize the City Manager to Execute the PSA.
CC 10. Loma Vista Street & Orange Circle Water Main Replacement Project – Project No. W2701 – Award of Contract to Gentry Brothers, Inc. in the Amount of $274,500
1. Loma Vista Street and Orange Circle Water Main Replacement Project - Project No. W2701.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - PROFESSIONAL SERVICES AGREEMENT Siterep Construction Services, Inc.pdf Staff Recommendation:
Approve plans and specifications for the Loma Vista Street & Orange Circle Water Main Replacement Project – Project No. W2701; Award a contract for the Loma Vista Street & Orange Circle Water Main Replacement Project – Project No. W2701 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $274,500 and authorize the City Manager to execute the contract; Authorize a contingency amount of $50,000 for any unforeseen construction expenses; and Award a Professional Services Agreement (PSA) to Siterep Construction Services, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $63,000 and authorize the City Manager to execute the agreement.
CC 11. Supplemental Law Enforcement Services
1. Supplemental Law Enforcement Services.pdf
2. Attachment A - Resolution CC 2026-101.pdf
3. Attachment B - AGREEMENT FOR SERVICES - COVINA PD.pdf Staff Recommendation:
Authorize the City Manager or his designee to sign Agreement with the City of Azusa; and Approve
Resolution CC 2026-101
Appropriating $50,000 in revenues and expenditures for the FY 2026-2027 General Fund Budget.
CC 12. Police Department Purchases
1. Police Purchase.pdf
2. Attachment A - Resolution CC 2026-99.pdf
Staff Recommendation:
Approve
Resolution CC 2026-99
in the amount of $86,000 to purchase equipment, furniture and make improvements to the Covina Police Station; Approve the purchase of furniture/workstations in the amount of $29,000 from Express Office Environments; Approve the purchase and installation of a car port in the amount of $32,000; Approve the purchase of hardware/electrical work in the amount of $25,000; and Suspend competitive bid requirements in the best interest of the City to implement aforementioned recommended purchases pursuant to Covina Municipal Code 2.20.175.
CC 13. Agreement for Regional Law Enforcement Services between Covina, La Verne, Azusa and Irwindale
1. Dispatch MOU.pdf
2. Attachment A - Agreement for Regional Law Enforcement Services.pdf Staff Recommendation:
Approve Two-year Agreement between Covina La Verne, Azusa and Irwindale regarding regional dispatching services; and Authorize City Manager or his designee to execute the agreement.
CC 14. Minor Modification to the Lease Agreement and Second Amendment to the Exchange Agreement for the Exchange of City Right-of-Way and for the Lease of 401 N. Citrus Ave.
1. 2026 0901 - Bently Real Estate Modification to Lease Amgt and 2nd Amendment to Exchange Agmt.pdf
2. Attachment A - 2nd Amendment to Exchange Agreement.pdf
3. Attachment B - Lease.pdf
Staff Recommendation:
Authorize the City Manager to execute the Minor Modification to the Lease Agreement and the Second Amendment to the Exchange Agreement.
CC 15. Confirm and Approve City Council’s Revisions to Various Boards and Commissions Appointments
1. 6.21.26 Board and Commission Appointments.pdf
Staff Recommendation:
Approve the City Council’s appointments to various boards and commissions.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 15, 2026, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.