1 | P a g e
5/2/22 COUNCIL AGENDA
CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MONDAY MAY 2, 2022 6:00 P.M.
ZOOM PHONE NUMBER: (253) 215-8782
ZOOM WEBINAR ID: 850 8978 5075
MUTE / UNMUTE PRESS *6
RAISE HAND PRESS *9
The public may access and participate in the public meeting using one or more of the following methods:
1) Attend the meeting in person, public comment at the podium will be allowed. 2) Participate live online via Zoom (details below) or by utilizing the link to join the meeting posted on both the City of Crescent City – City Hall Facebook page and the City of Crescent City website (www.crescentcity.org), public comment may be made by using the raise hand feature on Zoom;
3) Watch the meeting via livestream on YouTube (channel: City of Crescent City, California), public comment may be made by calling in to the meeting using the Zoom phone number; 4) Public comments may be made in advance by submitting written comment via [email protected] or by filing it with the City Clerk at 377 J Street, Crescent City, California, 95531. All public comments (via email or mail) must be received by the City Clerk prior to 12:00 p.m. the day of the meeting. Please identify the meeting date and agenda item to which your comment pertains in the subject line. Public comments so received will be forwarded to the City Council and posted on the website next to the agenda. Written public comments will not be read aloud during the meeting.
Notice regarding Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (707)464-7483, ext. 223. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-
35.104 ADA Title II]. For TTYDD use for speech and hearing impaired, please dial 711. A full agenda packet may be reviewed at City Hall, 377 J Street, Crescent City, CA or on our website:
www.crescentcity.org
AGENDA
REGULAR CITY COUNCIL MEETING
FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
2 | P a g e
5/2/22 COUNCIL AGENDA
OPEN SESSION
Call to order
Roll call
Pledge of Allegiance
CEREMONIAL ITEMS
1. Children’s Day Proclamation
2. New Hires – Wade Mayes, Equipment Operator II, Michael McAleenan, Maintenance Worker 1, Taylor Patch, IT/GIS Technician, Heather Welton, Public Works Office Technician
PUBLIC COMMENT PERIOD
Any member of the audience is invited to address the City Council on any matter that is within the jurisdiction of the City of Crescent City. Comments of public interest or on matters appearing on the agenda are accepted. Note, however, that the Council is not able to undertake extended discussion or act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. All comments shall be directed toward the entire Council. Any comments that are not at the microphone are out of order and will not be a part of the public record. After receiving recognition from the Mayor, please state your name and city or county residency for the record. Public comment is limited to three (3) minutes. The public is additionally allotted three minutes each in which to speak on any item on the agenda prior to any action taken by the Council.
CONSENT CALENDAR
3. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period April 9, 2022, through April 22, 2022.
4. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending April 23, 2022, paid April 29, 2022.
5. Budget-to-Actual Financial Reports for March 2022
• Recommendation: Receive and file the monthly budget-to-actual financial reports of the City’s major operating funds for the month of March 2022
6. Ranney Collector Variable Frequency Drive Replacement Contract with Northridge Electric
• Recommendation: Ratify the City Manager’s signature on the Small Public Works Agreement with Northridge Electric to replace the Variable Frequency Drive of one pump at the Ranney Collector
• Approve and adopt Resolution No. 2022-28, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY
7. Quarterly Cash and Investments Report as of March 31, 2022 • Recommendation: Receive and file quarterly cash investments report as of March 31, 2022
3 | P a g e
5/2/22 COUNCIL AGENDA
8. Two Year Extension of Agreement with Badawi & Associates for Annual Financial Audits
• Recommendation: Approve and authorize the City Manager to sign Amendment No. 2 to the Professional Services Agreement with Badawi & Associates
9. Supplemental Visitors Bureau Funding
• Recommendation: Approve and adopt Resolution No. 2022-29, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET
PUBLIC HEARING - None
CONTINUING BUSINESS
10. Municipal Code Update - Official Bonds
• Recommendation: Hear staff report
• Technical questions for the Council
• Receive public comment
• Further Council discussion
• Waive full reading, read by title only and adopt Ordinance No. 829, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING CHAPTERS 2.14, OFFICE OF THE CITY CLERK, AND 2.20, DIRECTOR OF
FINANCE, OF THE CRESCENT CITY MUNICIPAL CODE RELATING TO OFFICIAL BONDS
REPORTS AND PRESENTATIONS
11. Chamber of Commerce/Visitors Bureau Presentation
NEW BUSINESS
12. Marketing Services Agreement with LuLish
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and authorize the City Manager to sign an Agreement for Marketing Services with LuLish
• Approve and authorize the City Manager to sign LuLish Task Order No. 1 • Approve and adopt Resolution No. 2022-30, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY
13. Contract for Membrane Replacements at the Wastewater Treatment Plant • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and authorize the City Manager to execute the MEMCOR MemPulse Membrane Bioreactor System Upgrade Purchase Agreement for Goods and Services • Direct staff to engage needed contractors to assist with installation 4 | P a g e
5/2/22 COUNCIL AGENDA
CITY COUNCIL ITEMS
➢ Legislative Matters – Consider miscellaneous legislative matters pertinent to the City of Crescent City. Authorize the Mayor to sign the appropriate letters and/or positions with respect to such matters.
➢ City Manager Report and City Council Directives – Pursuant to Crescent City Municipal Code § 2.08.200, the City Council may instruct the city manager on matters of importance to the administrative services of the City and provide direction with respect to subordinates of the City Manager. (Directives from individual Council Members that are not objected to by any member present shall be considered an order of the City Council.) ➢ Reports, Concerns, Referrals, Council travel and training reports – In accordance with Gov’t Code § 54954.2(a), City Council Members may make brief announcements or brief reports on their own activities. They may ask questions for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda.
ADJOURNMENT
Adjourn to the regular meeting of the City Council of the City of Crescent City scheduled for Monday, May 16, 2022 at 6:00 p.m. in the Flynn Center, 981 H Street, Crescent City, CA 95531.
POSTED:
April 29, 2022
/s/ Robin Patch
City Clerk/Administrative Analyst
Vision:
The City of Crescent City will continue to stand the test of time and promote quality of life and community pride for our residents, businesses and visitors through leadership, diversity, and teamwork.
Mission:
The purpose of our city is to promote a high quality of life, leadership and services to the residents, businesses, and visitors we serve. The City is dedicated to providing the most efficient, innovative and economically sound municipal services building on our diverse history, culture and unique natural resources.
Values:
Accountability
Honesty & Integrity
Excellent Customer Service
Effective & Active Communication
Teamwork
Fiscally Responsible
Proclamation
of the
City of Crescent City
WHEREAS, Children’s Day is a Japanese national holiday which takes place annually on May 5th; and
WHEREAS, is the final celebration in Golden Week. It was designated a national holiday by the Japanese government in 1948; and
WHEREAS, it has been a day of celebration in Japan since ancient times; and WHEREAS, the day was originally called Tango no sekku, (also known as Feast of Banners) and was celebrated on the fifth day of the fifth moon in the lunar calendar or Chinese calendar; and
WHEREAS, until recently, Tango no sekku was known as Boys’ Day while Girls’ Day (Hinamatsuri) was celebrated on March 3rd; and
WHEREAS, it was originally exclusively male, celebrating boys and recognizing fathers, but has since been changed to include both male and female children, as well as recognizing mothers along with fathers and family qualities of unity; and WHEREAS, in 1948, the government decreed this day to be a national holiday to celebrate the happiness of all children and to express gratitude toward mothers. It was renamed Kodomo no Hi; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Crescent City does hereby proclaim Thursday, May 5, 2022 as Children’s Day and encourages all citizens to respect children’s personalities and celebrate their happiness.
JAPAN’S CHILDREN’S DAY
_________________________________
Mayor Jason Greenough
Accounts Payable
User:
Printed:
crawlings
4/25/2022 5:04 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH PERS1 PERS Health 04/11/2022 0.00 61,613.27
ACH EDDTAX State of California EDD TAX Auto Pay 04/18/2022 0.00 3,936.56 ACH FITTAX FIT Payroll Taxes Auto Pay 04/18/2022 0.00 18,868.96 ACH PERS2 Public Emp Retirement Sys 04/18/2022 0.00 26,088.37 440439 AMFAM American Family Life 04/11/2022 0.00 1,799.45 440440 AMLIF Ameritas Life Ins. Corp. 04/11/2022 0.00 4,680.96 440441 CLEA California Law Enforcement Association 04/11/2022 0.00 245.00 440442 NCHEAL Sydney M Clinton 04/11/2022 0.00 200.00
440443 REDWMO Kevin J Caldwell MD Inc 04/11/2022 0.00 2,134.00 440444 MYERSS Myers-Stevens & Toohey Co Inc 04/11/2022 0.00 105.00 440445 CAPLIVE Secure Screening Solutions, Inc 04/11/2022 0.00 132.00 440446 STANDAI Standard Insurance Company 04/11/2022 0.00 2,309.02 440447 VISION Vision Service Plan 04/11/2022 0.00 1,105.05 440448 CRESUNIF Melanie Barry 04/12/2022 0.00 734.92
440449 UB*04647 AMANDA BEHEYT 04/12/2022 0.00 115.84
440450 CITYTR City Treasurer 04/12/2022 0.00 50.00
440451 MISSVS Virginia Delatorre 04/12/2022 0.00 1,540.00 440452 HAMWSG Hambro WSG Inc 04/12/2022 0.00 17,258.13
440453 UB*03953 ROBIN HARTWICK 04/12/2022 0.00 236.58
440454 JOEHAMIL Joe Hamilton Elementary School 04/12/2022 0.00 50.00 440455 CALCARDS US Bank Corporate Pmt Systems 04/12/2022 0.00 9,615.06 440456 CASTATE CA State Disbursement Unit 04/18/2022 0.00 158.76 440457 WAMUTU Crescent City Employees Association 04/18/2022 0.00 65.00 440458 CCPOLI Crescent City Police Officer's Association 04/18/2022 0.00 500.00 440459 ICMARE Icma Retirement Trust-457 04/18/2022 0.00 4,409.30 440460 PARS PARS, Public Agency Retirement 04/18/2022 0.00 300.00 440461 PORACRMT PORAC RMT 04/18/2022 0.00 1,000.00
440462 ZCAJUSTA ST CA Dept Of Justice 04/18/2022 0.00 192.00 440463 SUNRIDGE Sun Ridge Systems, Inc. 04/15/2022 0.00 11,072.00 440464 CALCARDS US Bank Corporate Pmt Systems 04/15/2022 0.00 3,461.73 440465 ATTClets A T & T Corp 04/21/2022 0.00 97.06
440466 AIRGAS Airgas Inc 04/21/2022 0.00 3,644.83
440467 UB*05483 RASHED AL MASANNAT 04/21/2022 0.00 94.70 440468 A2LA American Association for Laboratory Accreditation 04/21/2022 0.00 4,023.72 440469 UB*05495 ULISES ANGULO 04/21/2022 0.00 224.31
440470 AXON Axon Enterprise, Inc. 04/21/2022 0.00 2,340.00 440471 BATTSYS Battery Systems, Inc. 04/21/2022 0.00 136.28 440472 BERTSC Bertsch-Oceanview Csd 04/21/2022 0.00 7,219.28 440473 UB*05488 THERESE BETTENCOURT 04/21/2022 0.00 63.66 440474 BLUEST Blue Star Gas Associates 04/21/2022 0.00 263.38 440475 UB*05401 SAMUEL BOJORQUEZ 04/21/2022 0.00 10.00
440476 CURRYE Brad Coleman Inc 04/21/2022 0.00 48.70
440477 CASA C.A.S.A. Of Del Norte 04/21/2022 0.00 150.00 440478 ZCAEQUA1 Cal Dept of Tax and Fee Admin- Use Tax 04/21/2022 0.00 1,043.00 440479 CARAHSOF Carahsoft Technology Corporation 04/21/2022 0.00 54.98 440480 UB*04685 SARAH CARON 04/21/2022 0.00 151.41
440481 CCDNCH Cc-Dn Chamber Of Commerce 04/21/2022 0.00 18,000.00 AP Checks by Date - Summary by Check Number (4/25/2022 5:04 PM) Page 1 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 440482 CHARTEC Charter Communications 04/21/2022 0.00 483.14 440483 CHURCH Churchtree Csd 04/21/2022 0.00 515.68
440484 COATS Mariah Coats 04/21/2022 0.00 150.00
440485 UB*05494 SHIRLEY COTANAY 04/21/2022 0.00 190.06
440486 COWI COWI North America, Inc. 04/21/2022 0.00 22,263.90 440487 CPI CPI-International Inc 04/21/2022 0.00 2,130.18 440488 UB*05498 CRESCENT CITY PROPERTIES 04/21/2022 0.00 18.74 440489 DNCOFL D N Co Flood Control Dist 04/21/2022 0.00 594.11 440490 DNCORO D N Co Road Dept 04/21/2022 0.00 799.28
440491 DNCOSH D N Co Sheriffs Office 04/21/2022 0.00 24,901.00 440492 DAVISKay Kaylynn DAVIS 04/21/2022 0.00 150.00
440493 DNSOLI County of Del Norte 04/21/2022 0.00 131.69 440494 DNCO Del Norte County 04/21/2022 0.00 2,379.84
440495 MISSVS Virginia Delatorre 04/21/2022 0.00 1,540.00 440496 DELLMA Dell Marketing LP 04/21/2022 0.00 1,286.56 440497 UB*05499 FRANKLIN & VICTORIA DICKEY 04/21/2022 0.00 22.10 440498 UB*05496 RALPH DICKEY 04/21/2022 0.00 88.40
440499 DUNCANV Vanessa Duncan 04/21/2022 0.00 170.28
440500 EFFDEL Efficiency Delivery LLC 04/21/2022 0.00 30.00 440501 ENGLUN Englund Marine Supply Co. 04/21/2022 0.00 108.04 440502 FRESWATE Freshwater Environmental Services Inc 04/21/2022 0.00 17,052.50 440503 VERIZO2 Frontier California Inc 04/21/2022 0.00 1,165.07 440504 UB*05479 ANDY GARCIA 04/21/2022 0.00 10.00
440505 NAPA GDMI ENT INC 04/21/2022 0.00 259.01
440506 GHATECH GHA Technologies, Inc. 04/21/2022 0.00 3,328.00 440507 RODRIGUZ Gilberto Gil-Rodriguez 04/21/2022 0.00 100.01 440508 GRAING Grainger 04/21/2022 0.00 397.02
440509 UB*05497 JOSE GUTIERREZ 04/21/2022 0.00 200.00
440510 HDFOWLER H. D. Fowler Company, Inc 04/21/2022 0.00 531.79 440511 HEMMIN Hemmingsen Contracting Co Inc 04/21/2022 0.00 45,035.28 440512 UB*05500 MADISON HENNESSY 04/21/2022 0.00 155.30 440513 UB*05435 EVELYN HULL 04/21/2022 0.00 28.54
440514 INFOSEND Infosend Inc. 04/21/2022 0.00 1,772.61
440515 RECALL Iron Mountain 04/21/2022 0.00 880.15
440516 LAMBSONM Megan Lambson 04/21/2022 0.00 10.00
440517 LNLINDUS LNL Industries 04/21/2022 0.00 7,083.60 440518 UB*05403 GEORGE LUKS 04/21/2022 0.00 95.38
440519 THRIFT Malcolm Kelly Inc. 04/21/2022 0.00 1,169.62 440520 MAXWELLJ Jon Maxwell 04/21/2022 0.00 170.28
440521 MEYERSPO Meyers Police K-9 Training, LLC 04/21/2022 0.00 350.00 440522 MISSIO Mission Linen Supply 04/21/2022 0.00 323.42 440523 UB*05491 ALEXANDRA MOE 04/21/2022 0.00 68.50
440524 MORJON Mor-Jon Inc 04/21/2022 0.00 33.44
440525 NCAGLOV NCG Safety Inc 04/21/2022 0.00 757.65
440526 NCLAB North Coast Laboratories LTD 04/21/2022 0.00 55.00 440527 OFFICEDE Office Depot 04/21/2022 0.00 118.74
440528 JACOBS Operations Management International, Inc. 04/21/2022 0.00 123,978.94 440529 FRANKO Orca Heating & Refrigeration Inc 04/21/2022 0.00 662.37 440530 OREILLY O'Reilly Auto Enterprises LLC 04/21/2022 0.00 128.08 440531 MENDES Pacific Packaging & Supply Co Inc 04/21/2022 0.00 232.17 440532 PARKWA Parkway Feed Inc 04/21/2022 0.00 95.48
440533 HITECHSE Pinger Industries, Inc. 04/21/2022 0.00 92.97 440534 POPOVICH Popovich Comedy Pet Theatre 04/21/2022 0.00 75.00 440535 UB*05493 ALISON RAMSAY 04/21/2022 0.00 227.16
440536 RKI RKI Instruments Inc. 04/21/2022 0.00 170.78
440537 ROOK Ray Rook 04/21/2022 0.00 170.28
440538 ROSSJAN Matthew Ross 04/21/2022 0.00 140.00
AP Checks by Date - Summary by Check Number (4/25/2022 5:04 PM) Page 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 440539 SPRING SBRK Finance Holdings, Inc 04/21/2022 0.00 2,056.80 440540 SHNCON SHN Consulting Engineers & Geologists Inc 04/21/2022 0.00 18,417.50 440541 UB*05463 JAN SIRCHUK 04/21/2022 0.00 139.09
440542 UB*04547 CARRIE SISCO 04/21/2022 0.00 22.67
440543 ZCADSA State of California - Div of the State Architect04/21/2022 0.00 10.40 440544 DNOFFI Debra Stover 04/21/2022 0.00 849.84
440545 STOVER Ward Stover 04/21/2022 0.00 24,013.27
440546 STROM Alicia Strom 04/21/2022 0.00 575.00
440547 TIDEWA Tidewater Contractors Inc 04/21/2022 0.00 1,044.99 440548 UNIVAR Univar Solutions USA Inc. 04/21/2022 0.00 6,219.21 440549 CALCARDS US Bank Corporate Pmt Systems 04/21/2022 0.00 7,995.64 440550 USPS USPS-POC 04/21/2022 0.00 2,000.00
440551 WESTCOP West Coast Paper Co 04/21/2022 0.00 494.50 440552 WOODSP Woods Plumbing Inc 04/21/2022 0.00 750.00 Report Total (118 checks): 0.00 541,208.32
AP Checks by Date - Summary by Check Number (4/25/2022 5:04 PM) Page 3 AP
4-9-22 to 4-22-22 Council
User: crawlings
Printed: 4/25/2022 5:02:03 PM
Check Nu Check Date Acct 1 Description Amount Selected For V 0 4/11/2022 630-111-4409-00000 Apr 22 Admin Fees-Retirees 26.77 False 0 4/11/2022 001-111-4125-00000 Apr 22 Admin Fees 139.54 False 0 4/11/2022 610-000-2173-00000 Apr 22 Premiums 55,814.96 False 0 4/11/2022 630-000-4125-00000 Apr 22 Premiums-Retirees 5,632.00 False 0 4/18/2022 610-000-2189-00000 PR Batch 00911.04.2022 Federal Income Tax 117.36 False 0 4/18/2022 610-000-2188-00000 PR Batch 00911.04.2022 Medicare Employer Portion 135.75 False 0 4/18/2022 610-000-2188-00000 PR Batch 00911.04.2022 Medicare Employee Portion 135.75 False 0 4/18/2022 610-000-2185-00000 PR Batch 00002.04.2022 State Income Tax 2,179.93 False 0 4/18/2022 610-000-2185-00000 PR Batch 00022.04.2022 State Income Tax 1,756.63 False 0 4/18/2022 610-000-2188-00000 PR Batch 00022.04.2022 Medicare Employer Portion 936.21 False 0 4/18/2022 610-000-2189-00000 PR Batch 00022.04.2022 Federal Income Tax 6,172.32 False 0 4/18/2022 610-000-2188-00000 PR Batch 00022.04.2022 Medicare Employee Portion 936.21 False 0 4/18/2022 610-000-2188-00000 PR Batch 00002.04.2022 Medicare Employer Portion 1,228.52 False 0 4/18/2022 610-000-2189-00000 PR Batch 00002.04.2022 Federal Income Tax 7,978.32 False 0 4/18/2022 610-000-2188-00000 PR Batch 00002.04.2022 Medicare Employee Portion 1,228.52 False 0 4/18/2022 610-000-2187-00000 PR Batch 00022.04.2022 Survivor Benefit 17.83 False 0 4/18/2022 610-000-2187-00000 PR Batch 00002.04.2022 ER Contribution 7,852.77 False 0 4/18/2022 610-000-2187-00000 PR Batch 00002.04.2022 Service Credit Purchase 413.20 False 0 4/18/2022 610-000-2187-00000 PR Batch 00022.04.2022 EE Contribution 4,806.64 False 0 4/18/2022 610-000-2187-00000 PR Batch 00022.04.2022 ER Contribution 6,963.28 False 0 4/18/2022 610-000-2187-00000 PR Batch 00002.04.2022 EE Contribution 6,004.89 False 0 4/18/2022 610-000-2187-00000 PR Batch 00002.04.2022 Survivor Benefit 29.76 False 440439 4/11/2022 610-000-2174-00000 Apr 22 Premiums 1,799.45 False 440440 4/11/2022 610-000-2177-00000 Apr 22 Premiums 4,680.96 False 440441 4/11/2022 610-000-2179-00000 Apr 22 Premiums 245.00 False 440442 4/11/2022 001-470-4407-00000 Pre-emloyment screening 5.20 False 440442 4/11/2022 419-371-4407-00000 DOT random screening 4.00 False 440442 4/11/2022 412-100-4407-00000 Pre-emloyment screening 12.00 False 440442 4/11/2022 001-112-4407-00000 DOT random screening 1.60 False 440442 4/11/2022 413-353-4407-00000 DOT random screening 1.60 False 440442 4/11/2022 001-112-4407-00000 Pre-emloyment screening 10.00 False 440442 4/11/2022 001-120-4407-00000 Pre-emloyment screening 14.00 False 440442 4/11/2022 420-115-4407-00000 Pre-emloyment screening 40.00 False 440442 4/11/2022 508-508-4407-00000 DOT random screening 69.60 False 440442 4/11/2022 419-120-4407-00000 Pre-emloyment screening 11.00 False 440442 4/11/2022 001-480-4407-00000 DOT random screening 0.80 False 440442 4/11/2022 412-120-4407-00000 Pre-emloyment screening 2.00 False 440442 4/11/2022 001-471-4407-00000 Pre-emloyment screening 4.00 False 440442 4/11/2022 001-364-4407-00000 DOT random screening 2.40 False 440442 4/11/2022 413-120-4407-00000 Pre-emloyment screening 11.00 False 440442 4/11/2022 001-480-4407-00000 Pre-emloyment screening 8.80 False 440443 4/11/2022 001-230-4407-00000 Fire PX Exams 2,134.00 False 440444 4/11/2022 001-240-4125-00000 Apr 22 Premiums 105.00 False 440445 4/11/2022 001-240-4411-00000 Fingetprinting-Saini 22.00 False 440445 4/11/2022 001-470-4407-00000 Fingetprinting 2.86 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 1 of 9
X 4
Check Nu Check Date Acct 1 Description Amount Selected For V 440445 4/11/2022 419-120-4407-00000 Fingetprinting 6.05 False 440445 4/11/2022 412-100-4407-00000 Fingetprinting 6.60 False 440445 4/11/2022 001-480-4407-00000 Fingetprinting 4.84 False 440445 4/11/2022 001-120-4407-00000 Fingetprinting 7.70 False 440445 4/11/2022 001-240-4411-00000 Fingetprinting-Angi 22.00 False 440445 4/11/2022 412-120-4407-00000 Fingetprinting 1.10 False 440445 4/11/2022 001-112-4407-00000 Fingetprinting 5.50 False 440445 4/11/2022 413-120-4407-00000 Fingetprinting 6.05 False 440445 4/11/2022 001-471-4407-00000 Fingetprinting 2.20 False 440445 4/11/2022 001-240-4407-00000 Fingetprinting 22.00 False 440445 4/11/2022 420-115-4407-00000 Fingetprinting 22.00 False 440446 4/11/2022 610-000-2179-00000 Apr 22 Premiums 2,309.02 False 440447 4/11/2022 610-000-2175-00000 Apr 22 Premiums 1,105.05 False 440448 4/12/2022 001-240-4320-00000 Reflective police k-9 32.25 False 440448 4/12/2022 001-240-4320-00000 New employee uniform: R. Griffin 702.67 False 440449 4/12/2022 419-000-2110-00000 Refund Check 115.84 False 440450 4/12/2022 001-000-1121-00000 Increase Pool Petty Cash for additional change availability 50.00 False 440451 4/12/2022 001-470-4450-00000 Janitorial services for public restrooms-3/20-4/2/22 980.00 False 440451 4/12/2022 412-100-4450-00000 Janitorial services for public restrooms-3/20-4/2/22 560.00 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,566.57 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,672.39 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,727.88 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 223.24 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,734.34 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,649.16 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,584.64 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,779.49 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,655.61 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,684.01 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 255.51 False 440452 4/12/2022 413-000-1202-00000 Sludge Disposal 1,725.29 False 440453 4/12/2022 419-000-2110-00000 Refund Check 236.58 False 440454 4/12/2022 001-480-3716-00000 REFUND: Rental Deposits due to COVID-19 Closure 50.00 False 440455 4/12/2022 001-480-4390-2020s WATERTREATMENTSUPPLY: chemical pump - one hypo (spa), two acid ( 1,103.13 False 440455 4/12/2022 419-120-4310-00000 AMAZON: office supplies 5.98 False 440455 4/12/2022 420-115-4450-00000 Renewal 1 year Splashtop remote 709.00 False 440455 4/12/2022 413-353-4310-00000 AMAZON: office supplies 12.25 False 440455 4/12/2022 508-508-4390-00000 AMAZON: light rails 210.22 False 440455 4/12/2022 508-508-4390-00000 CRUTCHFIELD: stereo kit for Ford 249.53 False 440455 4/12/2022 419-371-4530-00000 CALIFORNIA WATER ENVIRON: D Borges renewals 96.00 False 440455 4/12/2022 001-470-4390-00000 THE MAIL ROOM: Shipping flower baskets 372.61 False 440455 4/12/2022 508-508-4530-00000 CA Fire Mech Academy: reg, hotel, park, air, car, J.Borges, 3/22 328.00 False 440455 4/12/2022 419-371-4310-00000 AMAZON: office supplies 12.26 False 440455 4/12/2022 413-120-4310-00000 AMAZON: office supplies 5.97 False 440455 4/12/2022 412-100-4390-00000 SEARS PARTS DIRECT: dryer drag switch 68.56 False 440455 4/12/2022 420-115-4312-00000 EVOGOV; City webpage 1,500.00 False 440455 4/12/2022 508-508-4390-00000 AMVAN: cab desk 262.19 False 440455 4/12/2022 413-351-4450-00000 HOME DEPOT: bark, shower curtains, chair parts 61.20 False 440455 4/12/2022 508-508-4390-00000 AMAZON: light bars 143.18 False 440455 4/12/2022 419-120-4310-00000 AMAZON: HP cartridge 94.36 False 440455 4/12/2022 413-120-4310-00000 AMAZON: HP cartridge 94.35 False 440455 4/12/2022 508-508-4530-00000 HOPLAN GAS: fuel for truck picked upin Palo Alto 67.08 False 440455 4/12/2022 413-351-4550-00000 CALIFORNIA WATER ENVIRON: Goodgame-Thill renewal 96.00 False 440455 4/12/2022 001-120-4310-00000 AMAZON: HP cartridge 94.36 False 440455 4/12/2022 001-350-4450-00000 Renewal 1 year Splashtop remote 250.00 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 2 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440455 4/12/2022 001-350-4310-00000 AMAZON: office supplies 12.63 False 440455 4/12/2022 413-357-4530-00000 CALIFORNIA WATER ENVIRON: D Borges renewals 96.00 False 440455 4/12/2022 001-240-4391-00000 AMAZON: cable pull box 179.01 False 440455 4/12/2022 508-508-4390-00000 HARBOR FREIGHT: 9-drawer cabinet 379.74 False 440455 4/12/2022 001-480-4390-2020S POOL SUPPLY: parts 478.69 False 440455 4/12/2022 508-508-4390-00000 TALLANS: Tires for #72 230.00 False 440455 4/12/2022 508-508-4390-00000 PM PLASTIC MART: 50-gal water tank 449.87 False 440455 4/12/2022 413-351-4310-00000 AVQ-SOFTWARE.COM: PDF Sorftware 69.00 False 440455 4/12/2022 413-351-4310-00000 PAYPAL:: PDF Sorftware 16.90 False 440455 4/12/2022 001-230-4391-00000 STROBES N MORE: Lights for #5110 385.98 False 440455 4/12/2022 420-115-4450-00000 ZOOM.US: staff meeting access 299.87 False 440455 4/12/2022 001-480-4390-00000 NORTHSIDE SALES: formaldehyde for Pool Deck rehab 70.82 False 440455 4/12/2022 420-115-4312-00000 PAYPAL: AV for NAS 75.00 False 440455 4/12/2022 419-371-4390-00000 AMAZON: NTP server for water SCADA 376.49 False 440455 4/12/2022 420-115-4450-00000 SPAM HERO: spam filtering 10.00 False 440455 4/12/2022 420-115-4450-00000 FUTUREQUEST: Tsumani Tour hosting 8.95 False 440455 4/12/2022 420-115-4450-00000 DUO.COM: multi factor authentication support 30.00 False 440455 4/12/2022 420-115-4450-00000 DNSFILTER.COM: DNS filtering 88.00 False 440455 4/12/2022 420-115-4390-00000 AMAZON: RDX cartridge reader for backup support 521.88 False 440456 4/18/2022 610-000-2170-00000 PR Batch 00002.04.2022 Child Support-CA 158.76 False 440457 4/18/2022 610-000-2184-00000 PR Batch 00022.04.2022 CCEA Monthly Dues 5.00 False 440457 4/18/2022 610-000-2184-00000 PR Batch 00002.04.2022 CCEA Monthly Dues 60.00 False 440458 4/18/2022 610-000-2181-00000 PR Batch 00022.04.2022 CCPOA Dues 500.00 False 440459 4/18/2022 610-000-2178-00000 Plan #300878 800.00 False 440459 4/18/2022 610-000-2186-00000 Plan #306752 567.02 False 440459 4/18/2022 610-000-2186-00000 Plan #306752 118.90 False 440459 4/18/2022 610-000-2178-00000 Plan #300878 515.00 False 440459 4/18/2022 610-000-2186-00000 Plan #306752 594.71 False 440459 4/18/2022 610-000-2178-00000 Plan #300878 428.38 False 440459 4/18/2022 610-000-2186-00000 Plan #306752 124.71 False 440459 4/18/2022 610-000-2178-00000 Plan #300878 1,260.58 False 440460 4/18/2022 630-111-4409-00000 Feb 22 Admin Fees 300.00 False 440461 4/18/2022 610-000-2182-00000 PR Batch 00022.04.2022 PORAC RMT 500.00 False 440461 4/18/2022 610-000-2182-00000 PR Batch 00011.04.2022 PORAC RMT 500.00 False 440462 4/18/2022 001-240-4411-00000 Fingerprints-Saini 32.00 False 440462 4/18/2022 001-240-4411-00000 Fingerprints-Angi 32.00 False 440462 4/18/2022 001-471-4407-00000 Fingerprints 3.20 False 440462 4/18/2022 412-120-4407-00000 Fingerprints 1.60 False 440462 4/18/2022 001-480-4407-00000 Fingerprints 7.04 False 440462 4/18/2022 413-120-4407-00000 Fingerprints 8.80 False 440462 4/18/2022 001-240-4407-00000 Fingerprints 32.00 False 440462 4/18/2022 001-470-4407-00000 Fingerprints 4.16 False 440462 4/18/2022 001-112-4407-00000 Fingerprints 8.00 False 440462 4/18/2022 419-120-4407-00000 Fingerprints 8.80 False 440462 4/18/2022 420-115-4407-00000 Fingerprints 32.00 False 440462 4/18/2022 001-120-4407-00000 Fingerprints 11.20 False 440462 4/18/2022 412-100-4407-00000 Fingerprints 9.60 False 440463 4/15/2022 001-240-4480-00000 Annual maintnance contract for RIMS Records Management System 11,072.00 False 440464 4/15/2022 419-130-4530-00000 CALCITIES: League of CA Cities Attorney Conference 208.33 False 440464 4/15/2022 001-250-4450-00000 CACEO: Annual Dues for R Patch 95.00 False 440464 4/15/2022 001-113-4450-00000 BEST SELF STORAGE: Feb 22 storage 150.00 False 440464 4/15/2022 001-130-4530-00000 CALCITIES: League of CA Cities Attorney Conference 208.34 False 440464 4/15/2022 001-113-4450-00000 A&B STORAGE: Feb 22 storage 221.00 False 440464 4/15/2022 413-130-4530-00000 CALCITIES: League of CA Cities Attorney Conference 208.33 False 440464 4/15/2022 001-240-4530-00000 DELTA: baggage fee 30.00 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 3 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440464 4/15/2022 001-240-4320-00000 FSP*DOWNRANGE: boots 161.89 False 440464 4/15/2022 001-240-4310-00000 AMAZON: keyboard 43.38 False 440464 4/15/2022 001-240-4310-00000 AMAZON: packing tape 10.84 False 440464 4/15/2022 001-240-4470-00000 AMAZON: drives for evidence 162.74 False 440464 4/15/2022 001-240-4530-00000 CHEVRON: fuel for rental car 3.00 False 440464 4/15/2022 001-240-4310-00000 AMAZON: printer toner 48.60 False 440464 4/15/2022 001-240-4390-00000 AMAZON: dispoable gloves 499.96 False 440464 4/15/2022 001-240-4530-00000 SPEEDWAY: fuel 62.18 False 440464 4/15/2022 001-240-4240-00000 THE MAILROOM: public records request 14.69 False 440464 4/15/2022 001-240-4310-00000 AMAZON: office supplies 333.70 False 440464 4/15/2022 001-240-4470-00000 AMAZON: dehumidifiers 184.44 False 440464 4/15/2022 001-240-4530-00000 ALASKA AIR: baggage fee 30.00 False 440464 4/15/2022 001-240-4530-00000 JACKSON CO AIRPORT: parking 72.00 False 440464 4/15/2022 001-240-4470-00000 THE MAILROOM: DOS evidence 32.40 False 440464 4/15/2022 001-240-4470-00000 AMAZON: drives for evidence 141.04 False 440464 4/15/2022 001-240-4470-00000 SAFEWAY: Bags for evidence 19.59 False 440464 4/15/2022 001-113-4450-00000 A&B STORAGE: Mar 22 storage 221.00 False 440464 4/15/2022 001-240-4310-00000 AMAZON: printer toner 29.28 False 440464 4/15/2022 001-113-4450-00000 BEST SELF STORAGE: Mar 22 storage 150.00 False 440464 4/15/2022 001-240-4530-00000 DOUBLETREE: parking & breakfast fees 120.00 False 440465 4/21/2022 001-240-4230-00000 Clets Line Maintenance - Mar 22 97.06 False 440466 4/21/2022 413-353-4390-00000 Pressure demand respirator w/escape bottle 3,644.83 False 440467 4/21/2022 419-000-2110-00000 Refund Check 110591-001, 436 A ST #A 94.70 False 440468 4/21/2022 413-351-4685-00000 Annual third party assessment services for accreditation 4,023.72 False 440469 4/21/2022 419-000-2110-00000 Refund Check 106846-001, 535 W ADAMS AVE 224.31 False 440470 4/21/2022 001-000-1202-00000 Basic License Bundle for 13 2,340.00 False 440471 4/21/2022 508-508-4390-00000 batteyr for #13 136.28 False 440472 4/21/2022 419-372-3821-41028 BOV Connection Maint- Mar 22 7,219.28 False 440473 4/21/2022 419-000-2110-00000 Refund Check 006147-000, 332 W COOPER AVE 63.66 False 440474 4/21/2022 001-230-4220-00000 Service on stove 225.00 False 440474 4/21/2022 001-230-4450-00000 Service 2/15-3/15/22 38.38 False 440475 4/21/2022 419-000-2110-00000 Refund Check 108736-000, 1177 S PEBBLE BEACH DR 10.00 False 440476 4/21/2022 412-100-4390-00000 5-gal can 48.70 False 440477 4/21/2022 001-471-3530-00000 Cultural Center Refund of Deposit CX event 6/3-6/5/22 150.00 False 440478 4/21/2022 413-000-2122-00000 Use Tax Jan - Mar 22 249.56 False 440478 4/21/2022 001-000-2122-00000 Use Tax Jan - Mar 22 793.11 False 440478 4/21/2022 001-120-4400-00000 Use Tax Jan - Mar 22 0.33 False 440480 4/21/2022 419-000-2110-00000 Refund Check 151.41 False 440481 4/21/2022 001-112-4431-00000 Chamber of Commerce/Visitor's Bureau annual contribution-Qtr 2 18,000.00 False 440482 4/21/2022 001-230-4230-00000 Cable & Internet Service- 3/20-4/19/22 118.19 False 440482 4/21/2022 413-352-4230-00000 broadband for security 4/8-5/7/22 104.98 False 440482 4/21/2022 412-100-4230-00000 Internet Service - 4/1-4/30/22 169.98 False 440482 4/21/2022 419-371-4230-00000 broadband for security 3/25-4/24/22 89.99 False 440483 4/21/2022 419-372-3822-41029 515.68 False
440484 4/21/2022 001-471-3530-00000 Cultural Center Refund of Deposit CX event of 10/14-1016/22 150.00 False 440485 4/21/2022 419-000-2110-00000 Refund Check 103814-001, 1654 DEL MAR RD 190.06 False 440486 4/21/2022 901-364-4799-00114 Bank Stabilization consultant contract 22,263.90 False 440487 4/21/2022 413-351-4390-00000 Microbioogy supplies 2,130.18 False 440488 4/21/2022 419-000-2110-00000 Refund Check 102823-004, 531 K ST (PARKING LOT BEHIND DUTCH BROS) 18.74 False 440489 4/21/2022 419-372-3823-41030 Water Maint - Mar 22 594.11 False 440490 4/21/2022 413-353-4409-00000 Video Sewer Lateral 10/14/21 & 2/24/22 799.28 False 440491 4/21/2022 001-240-4475-00000 Dispatch services-Apr - Jun 22 24,901.00 False 440492 4/21/2022 001-480-3716-00000 Refund overpayment of rental on 1/18/22 150.00 False 440493 4/21/2022 001-364-4225-10025 disposal services 66.02 False 440493 4/21/2022 506-506-4225-00000 disposal services 65.67 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 4 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440494 4/21/2022 117-364-4789-00000 FY22 gas tax revenue sharing 1,498.59 False 440494 4/21/2022 115-364-4785-00000 FY22 gas tax revenue sharing 422.43 False 440494 4/21/2022 115-364-4787-00000 FY22 gas tax revenue sharing 458.82 False 440495 4/21/2022 412-100-4450-00000 Janitorial services for public restrooms 4/3-4/16/22 560.00 False 440495 4/21/2022 001-470-4450-00000 Janitorial services for public restrooms 4/3-4/16/22 980.00 False 440496 4/21/2022 419-000-1510-00000 3 year support renewal water scada NAS *FY24 portion prepaid 428.86 False 440496 4/21/2022 419-371-4450-00000 3 year support renewal water scada NAS 428.85 False 440496 4/21/2022 419-000-1510-00000 3 year support renewal water scada NAS *FY23 portion prepaid 428.85 False 440497 4/21/2022 419-000-2110-00000 Refund Check 007270-016, 760 D ST 5.25 False 440497 4/21/2022 413-000-2110-00000 Refund Check 007270-016, 760 D ST 16.85 False 440498 4/21/2022 413-000-2110-00000 Refund Check 007425-000, 160 KENWOOD LN 88.40 False 440499 4/21/2022 001-230-4530-2020S Balance due for travel 4/7-4/10/22 CSFA Conference 170.28 False 440500 4/21/2022 413-352-4470-00000 Sample delivery to NCL 30.00 False 440501 4/21/2022 506-506-4390-00000 braided twine for PD 49.96 False 440501 4/21/2022 001-470-4390-00000 snap hook 13.49 False 440501 4/21/2022 419-371-4390-00000 cotton rags 32.24 False 440501 4/21/2022 508-508-4390-00000 adhesive sealant 12.35 False 440502 4/21/2022 413-352-4409-00000 Regulatory compliance 902.50 False 440502 4/21/2022 419-371-4409-00000 Regulatory compliance 7,030.00 False 440502 4/21/2022 413-352-4409-00000 Regulatory compliance 2,660.00 False 440502 4/21/2022 419-371-4409-00000 Regulatory compliance 1,947.50 False 440502 4/21/2022 419-371-4409-00000 Regulatory compliance 4,512.50 False 440503 4/21/2022 419-371-4230-00000 Water System Phone Bill 707-1006 - 4/13-5/12/22 29.94 False 440503 4/21/2022 001-240-4230-00000 Radio to Sherriff - 4/13-5/12/22 31.11 False 440503 4/21/2022 419-371-4230-00000 Water System Phone 464-2826 - 4/13-5/12/22 74.25 False 440503 4/21/2022 001-113-4230-00000 707 465-4405 downstairs fax 2.58 False 440503 4/21/2022 413-353-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.83 False 440503 4/21/2022 001-470-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.56 False 440503 4/21/2022 413-352-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 2.05 False 440503 4/21/2022 420-115-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 2.58 False 440503 4/21/2022 419-120-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 4.83 False 440503 4/21/2022 420-115-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 2.52 False 440503 4/21/2022 419-120-4230-00000 707-465-6208 monthly phone 3/30-4/29/22 36.12 False 440503 4/21/2022 001-313-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.70 False 440503 4/21/2022 413-120-4230-00000 707-464-6517 monthly phone 3/30-4/29/22 19.35 False 440503 4/21/2022 413-351-4230-00000 707 465-5275 Lab Phone Line 3/29-4/29/22 140.23 False 440503 4/21/2022 001-250-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.31 False 440503 4/21/2022 412-100-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.87 False 440503 4/21/2022 001-480-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.54 False 440503 4/21/2022 001-250-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.32 False 440503 4/21/2022 001-111-4230-00000 707 465-4405 downstairs fax 0.95 False 440503 4/21/2022 001-364-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.87 False 440503 4/21/2022 001-120-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 5.22 False 440503 4/21/2022 413-353-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.81 False 440503 4/21/2022 413-120-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 5.03 False 440503 4/21/2022 001-350-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 1.90 False 440503 4/21/2022 001-471-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.54 False 440503 4/21/2022 001-480-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.55 False 440503 4/21/2022 001-350-4230-00000 707-464-9506 monthly phone3/30-4/29/22 166.60 False 440503 4/21/2022 001-114-4230-00000 707 465-4405 downstairs fax 2.58 False 440503 4/21/2022 001-471-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.56 False 440503 4/21/2022 001-470-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.54 False 440503 4/21/2022 419-120-4230-00000 707-464-6517 monthly phone 3/30-4/29/22 19.35 False 440503 4/21/2022 412-100-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.85 False 440503 4/21/2022 001-480-4230-00000 707-464-6940 monthly phone 3/30-4/29/22 67.63 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 5 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440503 4/21/2022 001-120-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 5.34 False 440503 4/21/2022 419-371-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 2.97 False 440503 4/21/2022 413-120-4230-00000 707-465-6208 monthly phone 3/30-4/29/22 36.13 False 440503 4/21/2022 001-240-4230-00000 707-464-2133 monthly phone 3/29-4/30/22 183.35 False 440503 4/21/2022 413-352-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 2.10 False 440503 4/21/2022 413-111-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.74 False 440503 4/21/2022 001-251-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 1.12 False 440503 4/21/2022 001-114-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 2.51 False 440503 4/21/2022 419-371-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 2.91 False 440503 4/21/2022 001-471-4230-00000 707-465-3914 monthly phone 3/30-4/29/22 77.45 False 440503 4/21/2022 001-111-4230-00000 707 465-1719 upstairs fax 3/30-4/29/22 0.93 False 440503 4/21/2022 413-111-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.76 False 440503 4/21/2022 419-120-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 4.72 False 440503 4/21/2022 001-313-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.71 False 440503 4/21/2022 419-111-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 0.83 False 440503 4/21/2022 001-251-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 1.15 False 440503 4/21/2022 001-364-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.85 False 440503 4/21/2022 001-113-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 2.52 False 440503 4/21/2022 413-120-4230-00000 707 465-4405 downstairs fax 3/29-4/29/22 5.15 False 440503 4/21/2022 001-350-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 1.86 False 440503 4/21/2022 419-111-4230-00000 707 465-1719 upstairs fax3/30-4/29/22 0.81 False 440503 4/21/2022 508-508-4230-00000 707-464-9565 monthly phone 3/30-4/29/22 125.49 False 440504 4/21/2022 419-000-2110-00000 Refund Check 007816-001, 6340 KINGS VALLEY RD 10.00 False 440505 4/21/2022 001-240-4391-00000 oil filter #58 24.03 False 440505 4/21/2022 001-240-4391-00000 radiator fan assy 224.33 False 440505 4/21/2022 001-240-4391-00000 Therostat/gasket #66 10.65 False 440506 4/21/2022 420-115-4450-00000 Renewal ESET Enpoint Security 3,328.00 False 440507 4/21/2022 001-470-4320-04320 Boot remimbursement (remaining balance) FY 22 100.01 False 440508 4/21/2022 001-480-4390-00000 glass beads 96.59 False 440508 4/21/2022 001-480-4390-00000 radial bearing 130.37 False 440508 4/21/2022 508-508-4390-00000 dome light 170.06 False 440509 4/21/2022 419-000-2110-00000 Refund Check 106769-000, 545 REDDY AVE 200.00 False 440510 4/21/2022 419-371-4390-00000 angle ball valves 531.79 False 440511 4/21/2022 001-364-4450-2020S On-Call asphalt pothole repair funded by Measure S 15,699.30 False 440511 4/21/2022 001-364-4450-2020S On-Call sidewalk repair & city-wide concrete work 25,509.58 False 440511 4/21/2022 412-100-4450-00000 Road repair 3,826.40 False 440512 4/21/2022 419-000-2110-00000 Refund Check 110241-000, 111 3RD ST 155.30 False 440513 4/21/2022 419-000-2110-00000 Refund Check 106638-000, 141 BREAKWATER DR 28.54 False 440514 4/21/2022 419-120-4240-00000 UB mailing service-Mar 22 886.30 False 440514 4/21/2022 413-120-4240-00000 UB mailing service-Mar 22 886.31 False 440515 4/21/2022 001-113-4450-00000 Shredding service: 2/23-3/22/22 104.85 False 440515 4/21/2022 001-240-4390-00000 Shredding service for PD 775.30 False 440516 4/21/2022 001-480-3716-00000 POOL CLOSURE COVID-19 REFUND: Easter Egg Hunt x2 10.00 False 440518 4/21/2022 419-000-2110-00000 Refund Check 101583-002, 230 PIKE ST 95.38 False 440519 4/21/2022 001-480-4390-00000 ball valve/cement/nut/union 145.82 False 440519 4/21/2022 419-371-4390-00000 ball valves 824.25 False 440519 4/21/2022 412-100-4390-00000 ball valve 88.23 False 440519 4/21/2022 419-371-4390-00000 gripper test plugs 34.11 False 440519 4/21/2022 419-371-4390-00000 coupling/hose bibbs/nipples/lube/glue 276.74 False 440519 4/21/2022 412-100-4390-00000 top spud closet RETURN -228.61 False 440519 4/21/2022 419-371-4390-00000 pvc coupling 29.08 False 440520 4/21/2022 001-230-4530-2020S Balance due for travel 4/7-4/10/22 CSFA Conference 170.28 False 440521 4/21/2022 001-240-4530-00000 Monthly K9 maintenance- Mar 22 350.00 False 440522 4/21/2022 001-120-4370-00000 City Hall mats 17.03 False 440522 4/21/2022 001-480-4450-00000 Pool mats 132.26 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 6 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440522 4/21/2022 413-351-4320-00000 Laundry service/uniforms 20.27 False 440522 4/21/2022 508-508-4320-00000 Laundry service/uniforms 22.75 False 440522 4/21/2022 413-353-4320-00000 Laundry service/uniforms 29.09 False 440522 4/21/2022 001-480-4450-00000 Pool mats 22.58 False 440522 4/21/2022 001-120-4370-00000 City Hall mats 16.26 False 440522 4/21/2022 508-508-4320-00000 Laundry service/uniforms 21.58 False 440522 4/21/2022 413-353-4320-00000 Laundry service/uniforms 27.92 False 440522 4/21/2022 413-351-4320-00000 Laundry service/uniforms 13.68 False 440523 4/21/2022 419-000-2110-00000 Refund Check 110643-000, 240 BREAKWATER DR 68.50 False 440524 4/21/2022 413-353-4390-00000 plastic strip 24.41 False 440524 4/21/2022 001-480-4390-00000 axis bearing 9.03 False 440525 4/21/2022 001-364-4320-10025 safety vests 252.55 False 440525 4/21/2022 419-371-4320-00000 safety vests 252.55 False 440525 4/21/2022 413-353-4320-00000 safety vests 252.55 False 440526 4/21/2022 413-351-4685-00000 External regulatory lab tests for CCWQL 55.00 False 440528 4/21/2022 413-000-1202-00000 Credit for chemical delivery -6,069.52 False 440528 4/21/2022 413-352-4409-00000 Annual contract WWTP operations including maint-Apr 22 130,048.46 False 440529 4/21/2022 413-351-4409-00000 Univ HP Defrost Control Board repair 662.37 False 440530 4/21/2022 001-240-4391-00000 brake rotor #66 119.34 False 440530 4/21/2022 508-508-4390-00000 coupler 8.74 False
440531 4/21/2022 001-313-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 001-251-4370-00000 janatorial supplies 0.46 False 440531 4/21/2022 001-480-4370-00000 janatorial supplies 23.22 False 440531 4/21/2022 413-120-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 001-113-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 413-352-4370-00000 janatorial supplies 9.29 False 440531 4/21/2022 001-111-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 001-120-4370-00000 janatorial supplies 3.71 False 440531 4/21/2022 412-100-4370-00000 janatorial supplies 9.29 False 440531 4/21/2022 508-508-4370-00000 janatorial supplies 11.61 False 440531 4/21/2022 001-471-4370-00000 janatorial supplies 9.29 False 440531 4/21/2022 001-470-4370-00000 janatorial supplies 104.48 False 440531 4/21/2022 001-114-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 001-240-4370-00000 janatorial supplies 9.29 False 440531 4/21/2022 419-120-4370-00000 janatorial supplies 0.93 False 440531 4/21/2022 506-506-4370-00000 janatorial supplies 9.29 False 440531 4/21/2022 001-350-4370-00000 janatorial supplies 26.47 False 440531 4/21/2022 420-115-4370-00000 janatorial supplies 0.90 False 440532 4/21/2022 001-240-4380-00000 K-9 food 95.48 False 440533 4/21/2022 001-240-4450-00000 Alarm Services: Apr - Jun 22 92.97 False 440534 4/21/2022 001-000-2230-00000 CC Deposit Refund: Event Date 10/25/18 75.00 False 440535 4/21/2022 419-000-2110-00000 Refund Check 110980-000, 345 W ADAMS AVE 227.16 False 440536 4/21/2022 413-356-4390-35022 OS-BM2 Oxygen 170.78 False 440537 4/21/2022 001-230-4530-2020S Balance due for travel 4/7-4/10/22 CSFA Conference 170.28 False 440538 4/21/2022 001-230-4451-00000 Janitorial services: once per week at City Station-Feb 22 140.00 False 440539 4/21/2022 413-120-4415-00000 Online and IVR utility payments-Mar 22 1,028.40 False 440539 4/21/2022 419-120-4415-00000 Online and IVR utility payments-Mar 22 1,028.40 False 440540 4/21/2022 001-364-4409-2020S SHN TO#7 - Drafting Service 1,060.00 False 440540 4/21/2022 001-313-4409-00000 Planning services and Cannabis PE 1/31/22 10,527.50 False 440540 4/21/2022 001-313-4409-00000 Planning services and Cannabis PE 1/31/22 825.00 False 440540 4/21/2022 001-313-4409-00000 Planning services and Cannabis- PE 2/28/22 6,005.00 False 440541 4/21/2022 419-000-2110-00000 Refund Check 105287-000, 665 8TH ST #A & #B 139.09 False 440542 4/21/2022 419-000-2110-00000 Refund Check 22.67 False 440543 4/21/2022 001-000-2160-00000 SB 1186 Qtrly Fees 10/01/21 - 12/31/21 -3.60 False 440543 4/21/2022 001-000-2160-00000 SB 1186 Qtrly Fees 1/1/22 - 3/31/22 14.00 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 7 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440544 4/21/2022 001-120-4310-00000 Paper 5.36 False
440544 4/21/2022 420-115-4311-00000 Office Chair 749.46 False 440544 4/21/2022 413-120-4310-00000 Paper 5.30 False
440544 4/21/2022 001-111-4310-00000 Paper 2.64 False
440544 4/21/2022 001-230-4310-00000 Paper 3.04 False
440544 4/21/2022 413-111-4310-00000 Paper 2.64 False
440544 4/21/2022 001-350-4310-00000 Paper 10.60 False
440544 4/21/2022 413-351-4310-00000 Paper 4.52 False
440544 4/21/2022 001-114-4310-00000 Paper 2.64 False
440544 4/21/2022 001-313-4310-00000 Paper 2.64 False
440544 4/21/2022 001-240-4310-00000 Paper 12.23 False
440544 4/21/2022 419-120-4310-00000 Paper 5.36 False
440544 4/21/2022 419-111-4310-00000 Paper 2.64 False
440545 4/21/2022 413-352-4409-00000 Task Order 14 - Recycled Water Feasibility Study 5,756.25 False 440545 4/21/2022 117-364-4409-00fst Front Street reconstruction repackaging 11,096.34 False 440545 4/21/2022 419-371-4409-00000 Create water model of City's water dist system 148.00 False 440545 4/21/2022 117-364-4409-00fst Front Street reconstruction repackaging 4,231.93 False 440545 4/21/2022 117-364-4409-00KSTK Street reconstruction design 2,780.75 False 440546 4/21/2022 001-000-2230-00000 Cultual Center Refund of Deposit 4/1-4/3/22 575.00 False 440547 4/21/2022 419-371-4390-00000 1/2" dense 373.31 False 440547 4/21/2022 412-100-4390-00000 concrete 671.68 False 440548 4/21/2022 001-480-4340-00000 Sodium Hypochlorite 327.33 False 440548 4/21/2022 419-371-4340-00000 Sodium Hypochlorite 2,454.95 False 440548 4/21/2022 413-000-1202-00000 Sodium Hypochlorite 3,436.93 False 440549 4/21/2022 413-130-4530-00000 UNITED: City Attorney Conference 196.06 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, V. Duncan, 4/7-10/22 -460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: airfare, hotel, J. Maxwell, 4/7-10/22 130.50 False 440549 4/21/2022 001-230-4390-00000 AMAZON: first aid kits 72.64 False 440549 4/21/2022 001-114-4409-00000 LATER.COM: Outreach/social media 250.00 False 440549 4/21/2022 001-000-1210-00000 CSFA Workshop: hotel, J. Maxwell, 4/7-10/22 339.45 False 440549 4/21/2022 419-130-4530-00000 UNITED: City Attorney Conference 196.07 False 440549 4/21/2022 001-230-4390-00000 CMC RESCUE: rescue rope 465.47 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: airfare, hotel, J. Maxwell, 4/7-10/22 460.95 False 440549 4/21/2022 001-480-4378-00000 GROCERY OUTLET: Food for Swim Shop 17.97 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: airfare, hotel, J. Maxwell, 4/7-10/22 268.00 False 440549 4/21/2022 001-350-4407-00000 FACEBOOK: Recruiting Ads 64.95 False 440549 4/21/2022 001-480-4530-00000 STARGUARD: 5 training 250.00 False 440549 4/21/2022 001-480-4390-00000 WALMART: supplies 78.91 False 440549 4/21/2022 001-230-4390-00000 HOME DEPOT: batteries 48.54 False 440549 4/21/2022 001-470-4407-00000 FACEBOOK: Recruiting Ads 11.10 False 440549 4/21/2022 001-230-4510-00000 SAFEWAY: water 309.96 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, V. Duncan, 4/7-10/22 460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, V. Duncan, 4/7-10/22 460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: airfare, hotel, J. Maxwell, 4/7-10/22 -460.95 False 440549 4/21/2022 001-480-4390-00000 101 LAUNDROMAT: Cleaning 64.75 False 440549 4/21/2022 001-000-1210-00000 CSFA Workshop: hotel, V. Duncan, 4/7-10/22 339.45 False 440549 4/21/2022 001-240-4407-00000 FACEBOOK: Recruiting Ads 27.70 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: airfare, hotel, J. Maxwell, 4/7-10/22 460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, V. Duncan, 4/7-10/22 130.50 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, R.Rook, 4/7-10/22 460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, V. Duncan, 4/7-10/22 268.00 False 440549 4/21/2022 412-100-4407-00000 FACEBOOK: Recruiting Ads 11.10 False 440549 4/21/2022 001-000-1210-00000 CSFA Workshop: hotel, R.Rook, 4/7-10/22 339.45 False 440549 4/21/2022 001-130-4530-00000 UNITED: City Attorney Conference 196.07 False 440549 4/21/2022 001-350-4407-00000 FACEBOOK: Recruiting Ads 22.20 False AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 8 of 9
Check Nu Check Date Acct 1 Description Amount Selected For V 440549 4/21/2022 001-230-4407-00000 FACEBOOK: Recruiting Ads 128.48 False 440549 4/21/2022 001-230-4530-00000 SIERRA RESCUE: Swift Water training - Higgins 465.00 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, R.Rook, 4/7-10/22 460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, R.Rook, 4/7-10/22 130.50 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, R.Rook, 4/7-10/22 -460.95 False 440549 4/21/2022 001-230-4530-2020s CSFA Workshop: hotel, airfare, R.Rook, 4/7-10/22 268.00 False 440549 4/21/2022 001-230-4450-00000 FIRE PROGRAMS: Monthly archive program fee 189.33 False 440549 4/21/2022 001-114-4530-00000 EXPEDIA: CSFA conference 4/7-4/10/22 19.00 False 440549 4/21/2022 001-114-4530-00000 SPIRIT AIR: CSFA conference 4/7-4/10/22 85.96 False 440549 4/21/2022 001-114-4409-00000 MENTIMETER: Public Engagement 299.88 False 440549 4/21/2022 001-114-4530-00000 CONTOUR: CSFA conference 4/7-4/10/22 188.00 False 440549 4/21/2022 001-114-4530-00000 DELTA AIR: CSFA conference 4/7-4/10/22 257.61 False 440549 4/21/2022 001-480-4390-00000 WALMART: supplies 171.57 False 440549 4/21/2022 001-480-4530-00000 STARFISH: March 22 membership fee for 15 employees 169.00 False 440549 4/21/2022 001-480-4407-00000 FACEBOOK: Recruiting Ads 11.10 False 440549 4/21/2022 001-230-4407-00000 FACEBOOK: Recruitment 105.61 False 440549 4/21/2022 001-114-4530-00000 EXPEDIA: CSFA conference 4/7-4/10/22 24.91 False 440551 4/21/2022 001-230-4310-00000 Copy paper 9.64 False 440551 4/21/2022 413-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 001-111-4310-00000 Copy paper 8.40 False 440551 4/21/2022 001-350-4310-00000 Copy paper 33.63 False 440551 4/21/2022 001-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 413-351-4310-00000 Copy paper 14.58 False 440551 4/21/2022 419-111-4310-00000 Copy paper 8.40 False 440551 4/21/2022 419-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 001-240-4310-00000 Copy paper 38.80 False 440551 4/21/2022 001-114-4310-00000 Copy paper 8.40 False 440551 4/21/2022 413-111-4310-00000 Copy paper 8.40 False 440551 4/21/2022 001-313-4310-00000 Copy paper 8.40 False 440551 4/21/2022 001-350-4310-00000 Copy paper 33.63 False 440551 4/21/2022 001-313-4310-00000 Copy paper 8.40 False 440551 4/21/2022 413-351-4310-00000 Copy paper 14.58 False 440551 4/21/2022 001-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 001-111-4310-00000 Copy paper 8.40 False 440551 4/21/2022 419-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 001-240-4310-00000 Copy paper 38.80 False 440551 4/21/2022 413-120-4310-00000 Copy paper 16.80 False 440551 4/21/2022 001-114-4310-00000 Copy paper 8.40 False 440551 4/21/2022 413-111-4310-00000 Copy paper 8.40 False 440551 4/21/2022 001-230-4310-00000 Copy paper 9.64 False 440551 4/21/2022 419-111-4310-00000 Copy paper 8.40 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 440552 4/21/2022 413-353-4450-00000 Backflow inspection 125.00 False 531,698.84
AP - 4-9-22 to 4-22-22 Council (4/25/2022) Page 9 of 9
AP
4-9-22 to 4-22-22 Housing
User: crawlings
Printed: 4/25/2022 5:02:50 PM
Check Date Check Numbe Description Amount Selected For Void 4/21/2022 440503 707 465-1719 upstairs fax3/30-4/29/22 0.62 False 4/21/2022 440503 707 465-4405 downstairs fax 3/29-4/29/22 0.63 False 4/11/2022 440445 Fingetprinting 1.10 False
4/18/2022 440462 Fingerprints 1.60 False
4/11/2022 440442 Pre-emloyment screening 2.00 False
4/21/2022 440531 janatorial supplies 9.29 False
4/21/2022 440544 Paper 18.31 False
4/21/2022 440544 office supplies 22.46 False
4/21/2022 440479 Work employment verification for tenants-Feb 22 54.98 False 4/21/2022 440551 Copy paper 58.20 False
4/21/2022 440551 Copy paper 58.20 False
4/21/2022 440503 707-464-2692 HA Fax Line 3/30-4/29/22 79.75 False 4/21/2022 440527 office supplies 118.74 False
4/21/2022 440550 postage 2,000.00 False
4/21/2022 440517 HA building repair 7,083.60 False
9,509.48
AP - 4-9-22 to 4-22-22 Housing (4/25/2022) Page 1 of 1
ft
<1
u
* *
cfiTn&-
April 23, 2022
April 29, 2022
110635-110642
Regular Pay Overtime Gross Pay # Empl Notes
Dept #110
City Council 1,409.84 1,409.84 5
Dept #111
Admin/City Manager 13,125.04 230.02 13,355.06 3
Dept #112
Comm Dev/Recreation 4,455.71 4,455.71 2
Dept #114
Human Resources 2,496.81 273.09 2,769.90 1
Dept #120
Finance/Utility Billing 13,834.68 13,834.68 6
Dept #130
City Attorney 4,544.78 4,544.78 1
Dept #230
Fire Department 6,389.60 30.56 6,420.16 2
Dept #240
Police Department 29,525.77 11,200.81 40,726.58 10
Dept #313
Planning 713.28 1 Part-time
Dept #350
Public Works-All Depts 42,473.59 1,072.59 43,546.18 18
Dept #450
Recreation & Events 2,273.33 1 + 1 Part-time
Dept #480
Swimming Pool Fund 12,979.88 12,979.88 2 + 16 Part-time Dept #490
Housing Authority 9,558.90 9,558.90 4
TOTALS 140,794.60 12,807.07 156,588.28 58 + 187Part-time The payroll summarized above is listed where assigned. The actual costs of each employee are allocated each pay period to the department and/or fund where the actual work was performed.
CHECK NUMBERS
CITY OF CRESCENT CITY PAYROLL END DATE
BI-WEEKLY PAYROLL REPORT PAYROLL PAID DATE
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, FINANCE DIRECTOR
DATE: MAY 2, 2022
SUBJECT: BUDGET-TO-ACTUAL FINANCIAL REPORTS FOR MARCH 2022 ______________________________________________________________________
RECOMMENDATION
• Receive and file monthly budget-to-actual financial reports of the City’s major operating funds for the month of March 2022
BACKGROUND
In order to provide timely information to the City Council and to the public, the City’s Finance Department has prepared the attached monthly budget-to-actual reports. These reports provide a summary as of March 31, 2022 of the fiscal year-to-date revenues and expenses of the City’s major operating funds: General Fund, Housing Authority Fund, Lighthouse Cove RV Park Fund, Sewer Fund and Water Fund.
The information in the attached report is a snapshot at this point in time and may change as additional information is entered into the accounting system and verified.
ITEM ANALYSIS
As of March 31, 2022, we are 75% of the way through the fiscal year, with 25% of the year remaining. If revenues were received and expenditures made evenly throughout the year, there should be approximately 25% of each budget line remaining. However, revenues and expenditures are not even throughout the year for many reasons. Many revenues are not received evenly throughout the year (particularly tax revenues and grant reimbursements), most expenses are not recorded until the invoice is received in the following month, and budgets may include large projects that have not yet been completed.
This report summarizes the actual revenues and expenditures for the year to date; additional information is provided in the budget-to-actual reports attached.
BUDGET TO ACTUAL REPORT – MARCH 2022
MAY 2, 2022
2 • General Fund
General Fund revenues show that 35% of the budgeted amount is yet to be received. This is dependent on the timing of when certain revenues are received.
For example, most taxes, third party billings, and grant reimbursements are recorded quarterly. Normally, the remaining revenue budget at this point is higher, indicating revenues are coming in higher than budgeted this year. General Fund actual expenditures show that 44% of the budgeted amount is yet to be expended. • Housing Authority Fund
The Housing Authority is funded by monthly disbursements from the federal government. At this point, actual revenues show 30% remaining to be received and actual expenditures have remaining amounts of 32%.
• Lighthouse Cove RV Park Fund
Revenues collected by the Lighthouse Cove Recreational Vehicle Park (RV Park) show 6% remaining to be collected. RV Park revenues are highly seasonal, and most rental revenues are typically received in the summer months. Actual expenses in the RV Park show 52% of the budget left to be expended. • Sewer Fund
The Sewer Fund earns revenue primarily from charges to the users of its services.
Actual revenues show 28% of the total revenue budget remaining to be collected.
Operational expenses (not including debt service or capital improvements) show 45% of the budget remaining to be expended.
• Water Fund
The Water Fund earns revenue primarily from charges for service. Actual revenues show 21% of the budget remaining to be collected and 34% of budgeted operational expenses (not including debt service or capital improvements) remaining to be expended.
• Summary
The following table summarizes the actual revenues and expenses for the City’s five major operating funds, not including encumbrances:
BUDGET TO ACTUAL REPORT – MARCH 2022
MAY 2, 2022
3 • Long-term Liabilities
The City’s long-term liability balances are included in the table below. Net Pension Liability, Net OPEB Liability, and Compensated Absences are updated annually during the audit process. These amounts below are from the most recent audit (June 30, 2021). The Sewer Fund and Water Fund loan balances are updated when payments are made (in July for the Sewer Fund loan, and in December and June for the Water Fund loan). These do not include interfund balances (amounts owed from one City fund to another).
Budget Actual Remaining $ Remaining %
General Fund
Revenue 9,092,267 5,893,409 3,198,858 35%
Expense 8,567,995 4,793,659 3,774,336 44%
Net 524,272 1,099,750
Housing Fund
Revenue 4,068,629 2,833,587 1,235,042 30%
Expense 4,091,169 2,763,457 1,327,712 32%
Net (22,540) 70,129
RV Park Fund
Revenue 419,800 396,251 23,549 6%
Expense 526,860 254,178 272,682 52%
Net (107,060) 142,073
Sewer Fund
Revenue 5,364,049 3,855,422 1,508,627 28%
Operating Expense 4,345,110 2,383,193 1,961,917 45%
Debt Service 1,697,663 1,697,663 - 0%
Transfer to Sewer CIP Fund 601,000 481,000 120,000 20%
Transfer to Equipment ISF 72,650 72,466 184 0%
Net (1,352,374) (778,899)
Water Fund
Revenue 2,885,295 2,269,622 615,673 21%
Operating Expense 2,357,923 1,554,106 803,817 34%
Debt Service 350,000 175,000 175,000 50%
Transfer to Water CIP Fund 860,000 860,000 - 0%
Transfer to Equipment ISF 104,650 103,702 948 1%
Net (787,278) (423,186)
Liability Fund Balance
Net Pension Liability Multiple 11,314,498
Net OPEB Liability Multiple 797,661
Compensated Absences Multiple 365,929
SRF Loan Sewer 32,255,590
SRF Loan Water 700,000
BUDGET TO ACTUAL REPORT – MARCH 2022
MAY 2, 2022
4 FISCAL ANALYSIS
Preparation of this report is informational in nature and has no direct fiscal impact.
STRATEGIC PLAN ASSESSMENT
This report is consistent with Strategic Plan Goal 3 to “Maintain responsible fiscal management and accountability.”
ATTACHMENTS
1. Monthly budget-to-actual report for March 2022
% of Year Remaining: 25%
Description Notes Budget Actual $ Remaining % Remaining Encumbrances $ Remaining % Remaining Non-Departmental Revenue
Tax Revenue 1 6,654,700 4,436,683 2,218,017 33% - 2,218,017 33% Licenses & Permits 1 259,650 222,307 37,343 14% - 37,343 14% Interest Income 1 20,000 (4,031) 24,031 120% - 24,031 120% Lease-Rental Income 30,182 24,839 5,343 18% - 5,343 18% Other Revenue 11,150 7,653 3,497 31% - 3,497 31%
Grant Revenue - 5,892 (5,892) - (5,892)
Departmental Revenue
City Council 2 83,746 51,596 32,150 38% - 32,150 38%
City Manager 3 135,000 124,706 10,294 8% - 10,294 8%
Econ Dev / Comm Supp / Grants 54,372 11,126 43,246 80% - 43,246 80% City Clerk 2 101,468 72,033 29,435 29% - 29,435 29%
Human Resources 2 43,452 27,546 15,906 37% - 15,906 37% Fire 1 559,775 165,717 394,058 70% - 394,058 70%
Police 1 246,365 204,769 41,596 17% - 41,596 17%
Code Enforcement 1,000 - 1,000 100% - 1,000 100%
Building Inspection 96,200 52,107 44,093 46% - 44,093 46% Planning 4 252,589 64,939 187,650 74% - 187,650 74%
Public Works Admin 1,500 - 1,500 100% - 1,500 100%
Streets 335,142 247,247 87,895 26% - 87,895 26%
Parks 16,000 36,877 (20,877) -130% - (20,877) -130%
Cultural Center 10,000 6,312 3,688 37% - 3,688 37%
Swimming Pool 179,976 135,090 44,886 25% - 44,886 25%
General Fund Revenue Total 9,092,267 5,893,409 3,198,858 35% - 3,198,858 35% Non-Departmental Expenditures 343,873 16,429 327,444 95% 153,600 173,844 51% City Council 128,007 80,420 47,587 37% - 47,587 37%
City Manager 3 360,203 212,538 147,665 41% 82,860 64,805 18% Econ Dev / Comm Supp / Grants 160,445 44,551 115,894 72% 59,734 56,159 35% City Clerk 155,634 106,040 49,594 32% 8,608 40,986 26%
Human Resources 133,986 90,997 42,989 32% 928 42,061 31% Finance 295,919 175,008 120,911 41% 18,126 102,786 35%
City Attorney 60,594 46,223 14,371 24% 475 13,896 23%
Fire 1,125,904 612,879 513,025 46% 43,107 469,918 42%
Police 2,580,988 1,739,886 841,102 33% 64,251 776,851 30% Code Enforcement 81,804 30,696 51,108 62% 2,604 48,504 59% Building Inspection 73,738 31,484 42,254 57% 4,723 37,531 51% Planning 4 405,134 130,635 274,499 68% 185,550 88,948 22% Public Works Admin 103,285 64,505 38,780 38% 2,094 36,687 36% Streets 5 1,174,733 678,435 496,298 42% 195,138 301,160 26% Parks 429,820 204,909 224,911 52% 21,613 203,298 47%
Cultural Center 155,869 98,106 57,763 37% 16,472 41,292 26% Swimming Pool 798,059 429,918 368,141 46% 61,286 306,855 38% City of Crescent City
FY 2021-22 General Fund Operating Report
As of March 31, 2022
Remaining before Encumbrances Remaining after Encumbrances General Fund Expenditure Total 8,567,995 4,793,659 3,774,336 44% 921,169 2,853,167 33% NET OPERATING RESULTS 524,272 1,099,750
GENERAL FUND NOTES:
1 General Fund revenues are not received evenly throughout the year. Many taxes, third party billings, interest, and grant revenues are received quarterly or semiannually. 2 Revenue is based on actual expenditures charged to other funds. 3 Budget includes grant revenue/expenses for cultural diversity project, economic resiliency, and transfer to CIP for City Hall design. 4 Budget includes grant revenue and expenses for SB2 and LEAP. 5 Budget includes transfer to CIP for street projects.
% of Year Remaining: 25%
Description Notes Budget Actual $ Remaining % Remaining Encumbrances $ Remaining % Remaining Revenue
Housing Choice Voucher Program
Housing Assistance Revenue 3,346,511 2,300,192 1,046,319 31% - 1,046,319 31% Admin Revenue 512,285 356,070 156,215 30% - 156,215 30% Emergency Housing Voucher Program
Housing Assistance Revenue 87,204 36,891 50,313 58% - 50,313 58% Service Fees 52,500 18,478 34,022 65% 34,022 65%
Admin Revenue 6,000 6,710 (710) -12% - (710) -12%
Mainstream Voucher Program
Housing Assistance Revenue - 40,302 (40,302) - (40,302) Admin Revenue - 7,651 (7,651) - (7,651)
Other Revenues
Interest 140 (458) 598 427% - 598 427%
Other PHA Housing Assistance - - - -
Recovery-Admin 13,500 14,805 (1,305) -10% - (1,305) -10% Recovery-HAP 13,500 14,805 (1,305) -10% - (1,305) -10%
HAP Owner Reimbursement - 1,112 (1,112) - (1,112)
Grant Revenue 36,989 37,028 (39) 0% - (39)
Other Revenue - - - - -
Revenue Total 4,068,629 2,833,587 1,235,042 30% - 1,235,042 30% Expenditures by Department
City Manager 4,105 2,819 1,286 31% - 1,286 31%
Finance 23,218 13,538 9,680 42% 409 9,271 40%
City Attorney 1,437 840 597 42% - 597 42%
Housing Authority
Housing Assistance Payments 3,433,715 2,373,707 1,060,008 31% - 1,060,008 31% Admin 628,694 372,553 256,141 41% 65,342 190,799 30%
Expense Total 4,091,169 2,763,457 1,327,712 32% 65,751 1,261,961 31% NET OPERATING RESULTS (22,540) 70,129
City of Crescent City
FY 2021-22 Housing Fund Operating Report
As of March 31, 2022
Remaining before Encumbrances Remaining after Encumbrances % of Year Remaining: 25%
Description Notes Budget Actual $ Remaining % Remaining Encumbrances $ Remaining % Remaining Revenue
Interest 4,800 (684) 5,484 114% - 5,484 114%
Misc Sales 15,000 7,937 7,063 47% - 7,063 47%
Rental Revenue 400,000 388,998 11,002 3% - 11,002 3%
Other Revenue - - - - -
Revenue Total 419,800 396,251 23,549 6% - 23,549 6%
Expenses by Department
RV Park 459,971 220,393 239,578 52% 72,925 166,652 36%
City Manager 10,428 7,059 3,369 32% - 3,369 32%
Finance 51,163 24,289 26,874 53% 456 26,418 52%
City Attorney 5,298 2,437 2,861 54% - 2,861 54%
Expense Total 526,860 254,178 272,682 52% 73,382 199,301 38% NET OPERATING RESULTS (107,060) 142,073
City of Crescent City
FY 2021-22 RV Park Fund Operating Report
As of March 31, 2022
Remaining before Encumbrances Remaining after Encumbrances % of Year Remaining: 25%
Description Notes Budget Actual $ Remaining % Remaining Encumbrances $ Remaining % Remaining Revenue
Interest 34,000 (8,183) 42,183 124% - 42,183 124%
Other Income 1 25,431 9,320 16,111 63% - 16,111 63%
Charges for Services 4,351,690 3,359,264 992,426 23% - 992,426 23% Sewer Connections 2 38,728 384,860 (346,132) -894% - (346,132) -894% Sewer Lab 3 116,000 67,084 48,916 42% - 48,916 42%
County Collection System (CSA) 4 241,656 28,450 213,206 88% - 213,206 88% Grant Revenue 543,405 - 543,405 100% - 543,405 100%
Transfers In 13,139 6,738 6,401 49% - 6,401 49%
Other Reimbursement - 7,891 (7,891) - (7,891)
Revenue Total 5,364,049 3,855,422 1,508,627 28% - 1,508,627 28% Expenses by Department
City Manager 97,393 66,512 30,881 32% 298 30,583 31%
Econ Dev / Grants 16,599 6,738 9,861 59% - 9,861 59%
Finance 366,261 237,927 128,334 35% 17,132 111,203 30%
City Attorney 59,304 24,987 34,317 58% 238 34,079 57%
Sewer Lab 429,438 264,646 164,792 38% 30,628 134,164 31% WWTP Operations 2,345,017 1,317,493 1,027,524 44% 536,056 491,468 21% City Collection System 454,413 268,948 185,465 41% 16,955 168,511 37% County Collection System (CSA) 250,918 97,060 153,858 61% - 153,858 61% WWTP Major Maintenance 325,767 98,883 226,884 70% 36,595 190,289 58% Operating Expense Total 4,345,110 2,383,193 1,961,917 45% 637,902 1,324,015 30% Debt Service 5 1,697,663 1,697,663
Transfers to Sewer CIP Fund 601,000 481,000
Transfers to Equipment ISF 72,650 72,466
Total 6,716,423 4,634,322
Net (1,352,374) (778,899)
NOTES:
1 NSF and late fees for all utility accounts are recorded here and then allocated between water and sewer at the end of the year. 2 Actual results depend on the number of connections requested. 3 Internal lab services are billed after each quarter; external customers are billed the month following service. 4 Amounts depend on actual expenditures, billed after each quarter. 5 Annual debt service payment is made in July.
City of Crescent City
FY 2021-22 Sewer Fund Operating Report
As of March 31, 2022
Remaining before Encumbrances Remaining after Encumbrances % of Year Remaining: 25%
Description Notes Budget Actual $ Remaining % Remaining Encumbrances $ Remaining % Remaining Revenue
Interest 28,000 (3,744) 31,744 113% - 31,744 113%
Rental Revenue 1 19,869 16,118 3,751 19% - 3,751 19%
Other Revenue 2 40,080 1,495 38,585 96% - 38,585 96%
Charges for Services 2,728,507 2,021,148 707,359 26% - 707,359 26% Water Connections 3 52,400 152,590 (100,190) -191% - (100,190) -191% Water CSD Admin Revenue 3,300 1,133 2,167 66% - 2,167 66% Grant Revenue - 74,144 (74,144) - (74,144)
Transfers In 13,139 6,738 6,401 49% - 6,401 49%
Revenue Total 2,885,295 2,269,622 615,673 21% - 615,673 21% Expenses by Department
City Manager 101,821 69,090 32,731 32% 289 32,442 32%
Econ Dev / Grants 16,599 6,738 9,861 59% - 9,861 59%
Finance 363,127 235,911 127,216 35% 16,978 110,238 30%
City Attorney 42,345 25,727 16,618 39% 238 16,380 39%
Water Operations 1,768,982 1,173,782 595,200 34% 222,480 372,720 21% Water CSD 65,049 42,857 22,192 34% - 22,192 34%
Expense Total 2,357,923 1,554,106 803,817 34% 239,984 563,833 24% Debt Service 4 350,000 175,000
Transfers to Water CIP Fund 860,000 860,000
Transfers to Equipment ISF 104,650 103,702
Total Expenditures 3,672,573 2,692,808
Net Operating Results (787,278) (423,186)
NOTES:
1 Cell tower rent.
2 NSF and late fees are allocated at the end of the year. Other reimbursements are also included here. 3 Includes both the connection fee and charges for equipment/materials related to the connection. Water connection revenues are dependent upon new connections requested. 4 Debt service payments are made in December and June.
City of Crescent City
FY 2021-22 Water Fund Operating Report
As of March 31, 2022
Remaining before Encumbrances Remaining after Encumbrances
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR
ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 2, 2022
SUBJECT: RANNEY COLLECTOR VARIABLE FREQUENCY DRIVE
REPLACEMENT CONTRACT WITH NORTHRIDGE ELECTRIC
______________________________________________________________________
RECOMMENDATION
• Ratify the City Manager’s signature on the Small Public Works Agreement with Northridge Electric to replace the Variable Frequency Drive of one pump at the Ranney Collector.
• Approve and Adopt Resolution No. 2022-28, A Resolution of the City of Crescent City Amending the Fiscal Year 2021-2222 Budget of the City of Crescent City
BACKGROUND
The City’s current water system was originally developed in 1958. The Ranney Collector removes water from the Smith River aquifer and is the sole source of potable water to the City of Crescent City.
There are three vertical turbine pumps that are utilized to pump water to meet all City water demands and ensure that there is sufficient supply for fire suppression throughout the community. Variable Frequency Drive (VFD) motors were installed in 2011 as an energy efficiency project to replace the single speed motors previously used. VFD electronics are like any other piece of equipment that require ongoing maintenance and eventual replacement. Unlike pumps their failure is not proceeded by any warning signs.
ITEM ANALYSIS
One of the VFG drives has failed. The loss of one VFD means that the city is currently operating with the two remaining pumps. Recent changes to the operating strategy have shifted tank filling to off-peak capacity times which enables the third Ranney pump to function as a load sharing and back-up pump. Replacement of the VFD should be done
RANNEY VFD REPLACEMENT
MAY 2, 2022
2 with some urgency, though it is not an emergency situation. The contractor has already ordered the replacement parts which are expected to be delivered in late July with installation to follow. Upon Council approval, funds will be transferred in the current fiscal year for the parts to be ordered, and the budget will be carried over to the next fiscal year to complete the project.
FISCAL ANALYSIS
The proposed project is not currently budgeted in the Capital Improvement Program (CIP). Staff recommends funding this project from Water Fund reserves.
Unused funds from prior CIP project $16,442
Water reserve funding to be transferred to CIP $13,558
Total funding $30,000
Contract amount with NRE $24,459
Contingency $ 5,541
The Water Fund is currently budgeted to have working capital of $2,048,316 at the end of the current fiscal year.
STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.
D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
ATTACHMENTS
1. Resolution No. 2022-28
2. SPWA with NRE including quotation
CITY OF CRESCENT CITY RESOLUTION NO. 2022-28 Page 1
RESOLUTION NO. 2022-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY WHEREAS, the budget for the fiscal year beginning July 1, 2021, as submitted by the City Manager, was reviewed by the City Council and a public hearing was held thereon the 21 st day of June 2021; and
WHEREAS, the City Council adopted said budget and has the authority to amend said budget from time to time; and
WHEREAS, the City is the owner and is responsible for the operation and maintenance of the Ranney Collector; and
WHEREAS, the Ranney collector is the sole source of water supply for the City of Crescent City and is currently operating without a backup/capacity pump; and WHEREAS, emergency replacement of the Variable Frequency Drive (VFD) exceeds available funds from the Capital Improvement Program (CIP); and
WHEREAS, funding of this important and necessary installation requires appropriation of funds necessitating City Council approval; and
WHEREAS, fulfillment of these priorities requires an amendment to the operating budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:
1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:
Revenue Increase (Decrease) Expenditure Increase (Decrease) Water Fund $13,558
Water – CIP Fund $13,558 $13,558
2. That any unused portion of this budget will be carried over to the next fiscal year until the project is complete.
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 2
nd day of May 2022 by the following polled vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
CRESCENT CITY SMALL PUBLIC WORKS PROJECT Page | 1
CITY OF CRESCENT CITY
AGREEMENT FOR
SMALL PUBLIC WORKS PROJECT
This Agreement is entered into by and between the City of Crescent City, a California municipal corporation, and Contractor identified below, for the construction of a small public works project.
1. IDENTIFICATION OF PARTIES.
a. City: City of Crescent City
Attn: City Manager
377 J Street
Crescent City, CA 95531
707-464-7483
b. Contractor: Northridge Electric / Lic. No. 475834
Attn: Matt Fearing
1279 2nd Street, Suite A
Crescent City, CA 95531
707-464-7790
2. PROJECT DESCRIPTION. The “Project” to be completed under this Agreement is for installation of a Variable Frequency Drive (VFD) at the Ranney Collector pump station. City has provided plans and specifications for the Project to Contractor, which are attached hereto as “Exhibit A” and incorporated herein by this reference. All work is to be completed in a workmanlike manner according to standard industry practices. The Project includes the following work:
a. Installation of an Allen Bradley VFD 20F1AGD
b. All labor and materials included
3. COMPENSATION. The total compensation City will pay Contractor for construction and completion of the Project is Twenty-Four Thousand Four Hundred and Fifty-Nine Dollars and Seventeen cents ($24,459.17) (“Contract Price”) as detailed on the cost sheet attached hereto as “Exhibit A” and incorporated herein by this reference.
4. PREVAILING WAGE. Contractor is required to pay prevailing wages on this Project as determined by the Department of Industrial Relations.
5. DIR REGISTRATION. If the Project is for construction work and exceeds $25,000 or is for maintenance work and exceeds $15,000, Contractor represents and warrants that Contractor is registered with the Department of Industrial Relations.
6. SCHEDULE. The Project is to be commenced as directed by the City Engineer. The work will begin with a pre-construction meeting between Contractor and the City’s Public Works Director / City Engineer.
0 « \-<
-» 1
*
CRESCENT CITY SMALL PUBLIC WORKS PROJECT Page | 2
7. PAYMENT TERMS. The Contractor will be paid upon completion of the project. No retention will be withheld. Contractor is responsible to provide and pay for all costs associated with the prosecution of the Project, including, but not limited to: (i) labor, materials, equipment, tools, permits, and licenses necessary for the proper execution and completion of the work; (ii) required sales, consumer, and use taxes; and (iii) the cost of insurance premiums required by this Agreement.
8. CHANGES IN WORK. If City directs any modification or addition to the work covered by this Agreement, this Agreement will be adjusted accordingly. Modification or addition to the work will be effective when both City and Contractor have signed a Change Order. Contractor must promptly notify City of any unknown physical conditions that differ materially from those ordinarily encountered and recognized as inherent in work of the character provided in this Agreement. City as “extra work” agrees to pay for any expenses due to such conditions.
9. CONTRACTOR’S REPRESENTATIONS. Contractor represents that Contractor has familiarized itself with the work site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, or performance of the work.
Contractor represents that it is duly licensed to perform the work as required by state and local laws and regulations.
10.DELAYS. Contractor agrees to start and diligently perform the work through to completion, but shall not be responsible for delay for any of the following reasons:
acts of neglect or omission of City, its elected and appointed officials, employees or agents, acts of God, inclement weather, strikes, lockouts, boycotts, or other labor unrest, extra work ordered by City, delays caused by inspection or changes ordered by authorized governmental bodies, or for other causes beyond the reasonable control of Contractor. Contractor must notify City of any anticipated delays.
11.PERSONNEL. Contractor will provide competent, suitable personnel to perform the work under this Agreement and at all times must maintain good discipline and order at the Project location.
12.SAFETY. Contractor is responsible for initiating, maintaining and supervising all safety precautions in connection with the work. Contractor must comply with all applicable laws and regulations relating to the safety of persons or property.
Interruptions to the flow of vehicular traffic must be kept to a minimum.
13.BOND REQUIREMENTS. Contractor is required to provide the following bonds for the Project (check all that apply):
☒ None. No bonds are required as part of this Agreement. ☐ Payment Bond in the amount of 100% of the Contract Price. (Required for Projects with a Contract Price of more than $25,000.)
CRESCENT CITY SMALL PUBLIC WORKS PROJECT Page | 3
☐Performance Bond in the amount of 100% of the Contract Price. (Discretionary.)
14.INSURANCE REQUIREMENTS. Contractor must maintain insurance policies with the following coverages and minimum amounts for the duration of this Agreement:
Coverage Type Minimum Limits
a. Commercial General Liability (CGL)
ISO Form CG 00 01, including products completed
operations, covering bodily injury, personal injury,
and property damage.
$1 million per occurrence; $2
million aggregate
b. Automobile Liability
ISO Form CA 0001 covering Code 1 – any auto,
property damage and bodily injury
$1 million per accident
c. Workers’ Compensation Statutory Limits
d. Employer’s Liability - for bodily injury or disease $1 million per accident
15.INDEPENDENT CONTRACTOR. Contractor is operating as an independent contractor and not as an employee of City. Neither Contractor nor any of its employees are eligible to receive any of the rights or benefits otherwise available to City’s employees. Contractor is free from the direction and control of City over the means and manner of performing services under this Agreement, subject only to the right of City to specify the desired results. Contractor is solely responsible for payment of all taxes, fees, and salaries due its employees as required by law or other agreement.
16.ASBESTOS AND HAZARDOUS WASTE. If Contractor encounters asbestos or other hazardous materials, Contractor must immediately stop work and allow City to obtain a duly qualified asbestos and/or hazardous materials Contractor to perform the necessary work. If Contractor is qualified to remove asbestos or other hazardous materials, City may engage Contractor to do the work. Said work will be treated as extra work under this Agreement.
17.GENERAL PROVISIONS.
a. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless City, its elected and appointed officials, employees and agents against any loss, liability, cost, expense, or damages of any kind whatsoever (including reasonably attorney’s fees) that arise out of or result from the performance of work under this Agreement but only to the extent caused in whole or in part by the acts or omissions, negligent or otherwise, of Contractor, its employees, agents or subcontractors.
b. COMPLIANCE WITH LAWS. Contractor is required to comply with all state, county and local laws, ordinances and regulations in the performance of work under this Agreement.
c. ASSIGNMENT. Contractor may not assign any right or delegate any obligation hereunder without the written consent of City. Any purported assignment or 7 March 22
delegation without such consent will be void and unenforceable and constitute a material breach of this Agreement.
d. SUCCESSORS AND ASSIGNS. This Agreement is binding upon and insures to the benefit of the parties and their respective successors and permitted assigns.
e. GOVERNING LAW. This Agreement is to be construed and interpreted in accordance with the laws of the State of California.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed this day of ,20 at Crescent City, California.
.
CITY OF CRESCENT CITY: CONTRACTOR:
/
S
r
i. I /
iirelD/
Byii
'
By -Matt Fearing ^
ficWier.cnty Manager
Its:
CRESCENT CITY SMALL PUBLIC WORKS PROJECT P a g e | 4
Exhibit A
IUORTHRIDGE
ELECTRICH
February 15, 2022
CA. Lie.
475834
1279 2nd St. Suite A
Crescent City, CA 95531
(707) 464-7790 FAX (707) 465-7790
Quality You Can Trust
PROPOSAL FOR ELECTRICAL WORK
Contract Requirements for Service and Repair or Home Improvement City of Crescent City; Attn: Jonathan Olson
Ranney Pump Station VFD Replacement
TO:
JOB:
Dear Jon,
We hereby propose to furnish all material, labor, required submittals, tools and equipment necessary for the completion of electrical work as stated under the “Description of Project and Materials to Be Installed” for either a Service and Repair, Home Improvement Contract, or Estimated Contract Price.
A “Service and Repair contract” means an agreement between a contractor, whether a general contractor or a specialty contractor, who is licensed and a customer, homeowner, or tenant (also referred to as “Buyer”) for the performance of a home improvement as defined in Section 7151, that conforms to the following requirements:
a) The contract amount is seven hundred fifty dollars ($750.00) or less. b) The prospective buyer initiated contact with the contractor to request the work. c) The contractor does not sell the buyer goods or services beyond those reasonable necessary to take care of the particular problem that caused the buyer to contact the contractor. “Home Improvement Contract” is estimated by a time and material basis followed by the estimated contract amount in dollars and cents (over $750.00). Remember, “contract” means to “agree”. Home improvement is the repairing, remodeling, altering, converting, modernizing or adding to residential Property. The set labor rate is computed in increments of every half hour to hourly basis. The actual contract amount of a time and materials contract will not be less than the amount quoted below, however, may also not exceed the estimated contract amount without written authorization from the buyer.
S “Estimated Contract Price” is estimated by a time and material basis followed by the estimated contract amount in dollars and cents (over $750.00). Remember, “contract” means to “agree” to the repairing, remodeling, altering, converting, modernizing or adding to Commercial or Industrial Property. The set labor rate is computed in increments of every half hour to hourly basis. The actual contract amount of a time and materials contract will not be less than the amount quoted below, however, may also not exceed the estimated contract amount without written authorization from the buyer.
Description of Project and Materials to be Used and Equipment to Be Installed is as follows:
> Replace customers’ existing Allen Bradley VFD 20F1AGD. o $22,701.17 = Materials with Sales Tax
o $ 1.758.00 = Estimated Labor for Replacement at Prevailing Wage o $24,459.17 = Total Estimated Price
> This budgetary estimate is based on the initial walk-through and customers initial design layout. The final price could vary up or down depending on the scope of work, time spent programming the new VFD, and material prices at the time of installation.
> Many Northridge Electric, LLC manufacturing partners and suppliers have advised that until further notice they reserve the right to amend the delivery date, the price, the scope or quantity of supply and/or other terms and conditions set out in their offer or quotation to the extent affected by the COV1D-19 pandemic. Please be advised that Northridge Electric, LLC considers any COVID-19 related changes imposed by manufacturers and suppliers as outside its reasonable control and subject to Force Majeure provisions. o Please initial here to acknowledge:
**NOW ACCEPTING VISA, MASTERCARD AND DISCOVER CARD**
February 15, 2022
All material is guaranteed to be as specified or equal, and the above work to be performed in accordance with the drawings and specification submitted or received for the above work, and completed in a timely manner, also known as the “Agreed Consideration for the Work” or “Contract Amount” for the sum of:
See “Estimated Price” above
Payment is to be made: 10% Deposit Required $
0 100% Paid on Day of Completion
70% Due Upon Completion of Rough with A Balance Due (30%) At Completion of Finish Monthly Draws
The law requires that the contractor offer you any parts that were replaced during the proposed work.
If you would like to keep your original parts, please initial here.
If you do not want the parts, please initial here authorizing the contractor to take replaced parts.
Disposal of any fluorescent lamps and/or fixtures will be an additional charge of $5.85 per lamp and/or fixture, due to the Mercury content.
YES
NO
Then Balance Due Upon Completion
Please mark “YES” if you would like Northridge Electric to dispose of lamps and/or fixtures.
Please mark “NO” if you would like to dispose of them yourself. “The work is Completed” means that all of the conditions that caused the buyer to contact the contractor for service and repairs have been fully corrected and, if applicable, the building department has accepted and approved the corrective work.
“Change Order Requests” are any alteration or deviation from the above specifications involving extra costs and will be executed only upon written orders. Change Orders, also referred to as “extras” will become an additional charge over and above the original proposal. These additions and/or changes must be signed or acknowledged by both parties.
Please note: Even if the Contractors fails to comply with all “Change Order” requirements, that the customer or homeowner may still have to pay for the additional work. “Your Rights to Cancel Before Work Begins” means that you, the buyer, have the right to cancel this contract until 1) you receive a copy of this contract signed and dated by you and the contractor; and 2) before the contractor starts the work. However, even if the work has begun you, the buyer, may still cancel the contract by mailing, faxing or delivering a written notice to the contractor at the contractor’s place of business within three business days for any of the following reasons: 1 ) You may cancel the contract if you did not initiate contact with the contractor to request the work, and 2) if the contractor sold you goods or services beyond those reasonably necessary to take care of the particular problem that caused you to contact the contractor. The cancellation of work should include your name, address, date and reason for the cancellation of contract. If work has already begun, you must make available to the contractor at your residence, any material and/or equipment delivered to you under this contract in substantially as good condition as you received it. If you fail to make the goods available to the contractor, or if you agree to deliver the goods to the contractor and fail to do so, then you remain liable for any performance of all obligations for labor and materials under the contract.
All agreements are contingent upon strikes, accidents, weather, or delays beyond our control. Contractor is to carry all necessary insurance for above work including General Liability Insurance and Workers’ Compensation Insurance. “Certificate of General Liability Insurance” & “Workers Compensation Insurance” - Contractor is insured for General Liability Insurance through Rockingham Casualty / Western Valley Insurance Association, Inc. located at 1090 3
rd Street, Crescent City, CA 95531. You may call the insurance carrier at 707-465-5999 to check the contractor’s insurance coverage information. Commercial General Liability Insurance can protect against third-party bodily injury and accidental property damage. It is not intended to cover the work the contract performs. Northridge Electric is self-insured and also carries Workers’ Compensation insurance for all employees through Clear Spring Property & Cas Co. / Orr & Associates Insurance Services located at 28780 Single Oak Drive, Ste. 255, Temecula, CA 92590. You may call the insurance carrier at 800-311-3081. **NOW ACCEPTING VISA, MASTERCARD AND DISCOVER CARD**
jolson , 2/15/2022, 2:15:58 PM
2/15/2022
February 15, 2022
Contractors are required by law to be licensed and regulated by the Contractors State License Board, which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four years of the date of the alleged violation. Any questions concerning the contractor may be referred to the Registrar, Contractors State License Board, P.O. Box 26000, Sacramento, CA 95826. “Finance Charges” for past due invoices are subject to a Finance Charge of 2% each month on the total amount owed.
To avoid Finance Charges please pay promptly.
“Notice to Owner or Buyer”. “Under the California Mechanics’ Lien Law, any contractor, subcontractor, laborer, supplier, other person or entity who helps to improve your property, but is not paid for his or her work or supplies, has a right to place a lien on your home, land, or property where the work was performed, and to sue you in court to obtain payment.’
* This means that after a court hearing, your home, land, and property could be sold by a court officer and the proceeds of the sale used to satisfy what you owe. This can happen even if you have paid your contractor in full if the contractor’s subcontractors, laborers, or supplies remain unpaid. A Lien Release Notice must be furnished to the consumer on request after payment is made.
Advanced notice, if possible, of the projected start date would be appreciated so that proper scheduling and ordering of material can be made. Under some circumstances we require three weeks notice before any work can commence.
This proposal may be withdrawn by us if not accepted within 30 days.
Respectfully submitted,
02-15-2022
Date
Scott *Kinikin, Office Manager of Northridge Electric
ACCEPTANCE OF PROPOSAL (BUYER)
The above prices,specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined abcj/e.
Accepted by u Date
APPROVED
Please Print Name
**NOW ACCEPTING VISA, MASTERCARD AND DISCOVER CARD**
February 15, 2022
“Warning to buyer: if you sign the contract which accompanies this notice, you will be putting up your home as security. This means that your home could be sold without your permission and without any court action if you miss any payment required by this contract. Please refer to
“State law requires anyone who contacts to do construction work to be licensed by the Contractors State License Board in the licenses category in which the contractor is going to be working, if the total price of the job is $500.00 or more (including labor and materials).” “Licensed contractors are regulated by laws designed to protect the public. If you contract with someone who does not have a license, the Contractors State License Board may be unable to assist you with a complaint. Your only remedy against an unlicensed contractor may be in civil court, and you may be liable for damages arising out of any injuries to the contractor or his or her employees.” “You may contact the Contractors State License Board to find out if this contractor has a valid license. The Board has complete information on the history of licensed contractors, including any possible suspensions, revocations, judgments, and citations. The Board has offices throughout California. Please check the government pages of the White Pages for the office nearest you or call 1-800-321-CSLB for more information.”
“ARBITRATION OF DISPUTES”
NOTICE: By signing the contract that accompanies this notice, you are agreeing to have any dispute arising out the matters included in the Arbitration of Disputes provision decided by a neutral arbitration as provided by California Law and you are giving up any rights you might possess to have the dispute litigated in a court or jury trial. You are also giving up your judicial rights to discovery and appeal, unless those rights are specifically included in the Arbitration of Disputes Provision. If you refuse to submit to arbitration after agreeing to this provision, you may be compelled to arbitrate under the authority of the business and professions code or other applicable laws. Your agreement to this arbitration provision is voluntary.
Northridge Electric
1279 2nd Street, Suite A
Crescent City, CA 95531
707-464-7790
**NOW ACCEPTING VISA, MASTERCARD AND DISCOVER CARD**
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, FINANCE DIRECTOR
DATE: MAY 2, 2022
SUBJECT: QUARTERLY CASH AND INVESTMENTS REPORT AS OF MARCH 31, 2022
______________________________________________________________________
RECOMMENDATION
• Receive and file quarterly cash and investments report as of March 31, 2022
BACKGROUND
California Government Code Section 53600 requires timely reporting of local agency investment transactions and portfolio to the agency’s legislative body. The Government Finance Officers Association’s (GFOA) best practice recommendation is for local agencies to periodically report cash and investments to the governing body.
ITEM ANALYSIS
Below is a summary of the City’s cash and investments as of March 31, 2022 (general ledger balances). These totals do not include fiduciary funds that are held by other entities (e.g. trust account held by PARS for the City’s OPEB liability).
Quarterly Cash and Investments Report March 2022
May 2, 2022
2 • Cash
o Petty Cash
The City maintains petty cash in various departments for change drawers and incidental purchases.
o Bank Accounts
Amounts listed are general ledger amounts and reflect activity through December 31, 2021. These amounts include checks that have been written but not yet presented to the bank (outstanding checks) and deposits that have been made but not yet recorded by the bank (deposits in transit). The general ledger balance reflects the City’s balances more accurately than the bank statements of the same date. Transactions are recorded by finance staff during various reconciliation processes which may not all be complete as of the writing of this report. Any final updates are not anticipated to be significant.
▪ US Bank Main – This is the City’s checking account. All cash receipts and accounts payable are processed through this account. Balances fluctuate based on activity and cash flow needs. When funds accumulate that are not immediately
needed for cash flow, they are transferred to LAIF. When Account Balance
Petty Cash 1,300
Bank Accounts
US Bank Main 1,021,097
US Bank Payroll -
US Bank Savings (CDBG Program Income) 1,350
US Bank Housing Authority 162,550
US Bank Sewer Fund Capital Reserve 59,123
US Bank Water Fund Debt Service Reserve 350,286 1,594,407 Investment (Pooled Funds)
Local Agency Investment Fund (at FMV) 16,805,711
Total 18,401,417
Location/Purpose Amount
Administration - Petty Cash 300
Swimming Pool - Change Drawer 150
RV Park - Change Drawer 350
Utility Billing - Change Drawers 500
Total 1,300
Quarterly Cash and Investments Report March 2022
May 2, 2022
3 additional funds are required to meet immediate needs, they are transferred from LAIF into the main checking account.
▪ US Bank Payroll – This is a Zero Balance Account (ZBA). When payroll expenditures (direct deposits, checks, and wire transfers) are presented to the bank, the amount of the expenditure is automatically transferred from the main checking account into the payroll account.
▪ US Bank Savings (CDBG Program Income) – The California Department of Housing and Community Development (HCD),
which administers our Community Development Block Grant (CDBG) strongly suggests using a separate, interest-bearing bank account for Program Income. Interest earned on Program Income is also qualified as Program Income.
▪ US Bank Housing Authority – This account is used to receive funding from the Federal Department of Housing and Urban Development (HUD). Housing Assistance Payments are made from this account. The amount allowed by HUD for
administrative costs is periodically transferred into the City’s main checking account and allocated for costs within the Housing Authority Fund.
▪ US Bank Sewer Fund Capital Reserve – This account was required under the terms of the State Revolving Fund loan. Over a period of 10 years, the City was required to set aside $2,187,700 as a capital reserve. The balance in this account represents the first three years’ contributions plus interest. In October 2017, the City successfully negotiated a contract amendment to the SRF loan, removing the Capital Reserve Requirement. The majority of funds previously held in this account were transferred to the Sewer Fund for an authorized project. The remaining balance is held until needed for a project. ▪ US Bank Water Fund Debt Service Reserve – This account is required under the terms of the Safe Drinking Water loan. The funds will only be available to make the debt service payment should the Water Fund be unable to make payments from its operating account. The debt service reserve will be held in this account until the loan is paid off in 2024. The balance in this account is one year’s debt service plus interest.
o Pooled Cash
With the exception of restricted bank accounts (US Bank Savings, US Bank Housing Authority, US Bank Sewer Fund Capital Reserve, and US Quarterly Cash and Investments Report March 2022
May 2, 2022
4 Bank Water Fund Debt Service Reserve), the City’s cash and investment resources are pooled. The pooling of cash and investments provides several advantages, including better physical custody and control, enhanced investment opportunities, and ease of operations. It also simplifies custody, collection, and disbursements.
It is important to note that the City’s pooled resources include fiduciary, grant, and capital project funds as well as the City’s major operating funds.
The cash and investment totals represent balances as of a specific date and do not necessarily represent amounts available for future appropriations.
The use of pooled cash allows the City to cover negative cash balances in certain funds internally, rather than borrowing from an external source.
Certain funds – particularly when grant-funded – experience a negative cash balance due to the timing of expenditures and the delay in reimbursement. Instead of using external borrowing to cover these timing issues, the City’s pooled cash covers the negative fund(s) until reimbursed. Typically, the General Fund covers the negative funds.
However, when the negative funds are for very large amounts (for example, large CIP projects), the General Fund alone may not have sufficient cash flow to cover the entire negative balance. Per the City’s Debt Policy, short-term cash flow needs may be covered by one of the enterprise funds if necessary, and interest would be paid to the enterprise fund in that case.
• Investments
o Local Agency Investment Fund (LAIF)
The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 and managed by the Treasurer of the State of California. Cash is pooled with cash from local agencies state-wide and invested. Each agency has its own account within the pool. Each participating agency has a maximum account limit of $75 million, with no minimum balance, and is permitted to make up to 15 transactions per month. Investments in LAIF are available upon demand, although 24-hour notice is required for withdrawals of $10 million or more. More information about LAIF can be found at their website: http://www.treasurer.ca.gov/pmialaif/laif.asp. o Current Investment Portfolio
The City’s investment portfolio at this time is 100% in LAIF. o Individual Transactions During Quarter
Quarterly Cash and Investments Report March 2022
May 2, 2022
5 o Individual Securities Held
None.
o Realized and Unrealized Gains/Losses and Market Value Although the City does not hold any securities with a maturity over one year, the City does record a Fair Market Value (FMV) adjustment for its investment in LAIF, consistent with GASB 72. This GASB requirement is to provide transparency for the market value fluctuations in investments that are intended to be sold. Although the City does not sell or intend to sell its investments (which are currently 100% in LAIF) and therefore does not have risk of market losses, we are required to periodically calculate the value of our investments if they were to be sold on a particular date and report that fair market value. The FMV adjustment is calculated quarterly, and the adjustment as of March 31, 2022 was an unrealized loss of $191,155 (or 1.1% of our actual holdings in LAIF on that date). There is no actual (realized) gain or loss as the investments were not sold on that date. The City actually earned a small amount of interest during the quarter.
o Return on Investments
The quarterly earnings rate in LAIF as of March 31, 2022 was 0.29%. Crescent City’s Investment Policy specifies the two-year Treasury note as a benchmark, which is to be used for reference purposes only. The daily treasury yield for two-year notes on March 31, 2022 was 2.28%.
LAIF administrative cost as of September 30, 2021 was 2.3% of earnings. By law, LAIF administrative costs may not exceed 5% of the quarterly earnings of the fund, unless the 13-week Daily Treasury Bill on the last day of the fiscal year is below 1%, in which case administrative costs may not exceed 8% of quarterly earnings for the subsequent fiscal year.
o Percentage of Portfolio
▪ 100% LAIF
o Compliance Statement
The City’s investment portfolio as of March 31, 2022 is in compliance with the City’s Investment Policy and is meeting the policy objectives of (1) safety, (2) liquidity, and (3) yield.
FISCAL ANALYSIS
1/14/2022 Deposit 7,860 Interest earned (Oct - Dec)
1/31/2022 Deposit 1,200,000 Transfer from main checking to LAIF 2/10/2022 Withdrawal (600,000) Transfer from LAIF to main checking 3/17/2022 Deposit 1,400,000 Transfer from main checking to LAIF LAIF Transactions
Quarterly Cash and Investments Report March 2022
May 2, 2022
6 Preparation of this report is informational in nature and has no direct fiscal impact.
STRATEGIC PLAN ASSESSMENT
This report is consistent with Strategic Plan Goal 3(B) to “Maintain responsible fiscal management and accountability.”
ATTACHMENTS
1. None
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, DIRECTOR OF FINANCE
MARTHA RICE, CITY ATTORNEY
DATE: MAY 2, 2022
SUBJECT: TWO YEAR EXTENSION OF AGREEMENT WITH BADAWI &
ASSOCIATES FOR ANNUAL FINANCIAL AUDITS
______________________________________________________________________
RECOMMENDATION
• Approve and authorize the City Manager to sign Amendment No. 2 to the Professional Services Agreement with Badawi & Associates
BACKGROUND
The City Council engages an independent certified public accountant (CPA) each year to audit the financial statements of the City. This annual audit is required by law and by the standards issued by the Government Accounting Standards Board (GASB). The independent audit also provides significant benefits to the public, such as:
• Assurance concerning the reliability and fair representation of the financial reports
• Provides professional guidance and support to City staff in evaluating the City’s internal controls and financial management
• Acts as a resource for City staff regarding implementation of new GASB and legal requirements pertaining to government accounting practices The City has been utilizing Badawi & Associates for several years. The current contract was entered into in 2019 and was amended in 2021 to add an annual review of Measure S revenues and expenditures.
ITEM ANALYSIS
The contract with Badawi & Associates is for an original term of three years (through audit of FY20-21) and allows for a two-year extension of the term (through audit of FY 22-23).
The City’s audit committee (currently Mayor Jason Greenough and Council Member BADAWI & ASSOCIATES AMENDMENT NO. 2
MAY 2, 2022
2 Blake Inscore) and City staff are very pleased with the auditor’s work and unanimously recommend extending the agreement.
The compensation set forth in Amendment No. 2 is the same as that identified in the original contract for the extended term and as agreed to in Amendment No. 1 for services pertaining to Measure S.
FY 2021-22 FY 2022-23
Required Services $22,885 $22,885
State Controller’s Report (FTR) at request
of City
$2,810 $2,810
Measure S Report $2,500 $2,500
FISCAL ANALYSIS
The cost of the services is up to $28,195 for each of the next two fiscal years. The annual audit cost is included in each year’s budget, allocated across City funds.
STRATEGIC PLAN ASSESSMENT
This action supports Strategic Plan Goal 3: Obtain the highest levels of organizational excellence and Objective B: Maintain responsible fiscal management and accountability.
ATTACHMENTS
1. Amendment No. 2 to Professional Services Agreement with Badawi & Associates
2. Amendment No. 1 to Professional Services Agreement with Badawi & Associates (approved 12/20/2021)
3. Professional Services Agreement with Badawi & Associates (approved 4/15/2019) AMENDMENT NO. 2
TO
CITY OF CRESCENT CITY
AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 2 to the Agreement for Professional Services entered into by the City of Crescent City ("CITY") and Badawi & Associates ("CONSULTANT") on April 15, 2019, and subsequently amended December 6, 2021 (the “AGREEMENT”), is hereby entered into this 2 nd
day of May 2022 by the parties for the purpose of extending the term to provide services for two additional fiscal years.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONSULTANT as follows:
1. TERM. The term of the AGREEMENT is hereby amended to remain in effect through the completion of audit of fiscal year ending 2023, specifically including the additional services added with Amendment No. 1 (Measure S report).
2. COMPENSATION. CITY will compensate CONSULTANT for the services in the following amounts, as set forth in Exhibit B to the AGREEMENT and Amendment No. 1 (for Measure S):
FY 2021-22 FY 2022-23
Required Services $22,885 $22,885
State Controller’s Report (FTR) at request of $2,810 $2,810 City
Measure S Report $2,500 $2,500
3. OTHER PROVISIONS. All other terms and conditions of the Agreement not altered by this amendment remain in full force and effect.
Executed by CITY and CONSULTANT on this day of 2022.
CITY OF CRESCENT CITY CONSULTANT
I
By: Eric Wier, City Manager By: Ahmed Badawi, President Badawi & Associates
ATTEST:
Robin Patch, City Clerk
APPROVED AS TO FORM:
Martha D. Rice, City Attorney
AMENDMENT NO. 1
TO
CITY OF CRESCENT CITY
AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 1 to the Agreement for Professional Services entered into by the City of Crescent City ("CITY") and Badawi & Associates ("CONSULTANT") on April 15, 2019, is hereby entered into by the parties for the purpose of amending the scope of services and compensation.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONSULTANT as follows:
1. SCOPE OF WORK. The scope of work is hereby amended to include the following additional services: perform an audit of the Measure S activities’ financial statements, inclusive of Measure S revenues, expenditures, and financial position as of the end of the year, and provide a report for the City and Oversight Committee within the same timeframe as the annual Citywide audit.
2. COMPENSATION. CITY will compensate CONSULTANT for the additional services in the not-to-exceed amount of $2,500 per year.
3. OTHER PROVISIONS. All other terms and conditions of the Agreement not altered by this amendment remain in full force and effect.
Executed by CITY and CONSULTANT on this ______ day of ________________, 2021.
CITY OF CRESCENT CITY CONSULTANT
_______________________________
By: Eric Wier, City Manager
_______________________________
By: Ahmed Badawi, President
Badawi & Associates
.
ATTEST:
__________________________________
Robin Patch, City Clerk
APPROVED AS TO FORM:
___________________________________
Martha D. Rice, City Attorney
CITY OF CRESCENT CITY
AGREEMENT FOR PROFESSIONAL SERVICES
This agreement for professional services ('’Agreement") is hereby entered into this 15th day of April, 2019, by and between the City of Crescent City, a California municipal corporation ("CITY") and Badawi & Associates, a California corporation ("CONSULTANT").
RECITALS
WHEREAS, CITY has determined it is necessary and desirable to secure certain technical and professional services; and
i:
WHEREAS, the scope of work for said service (hereinafter "Project") is attached hereto as Exhibit "A" and is hereby incorporated by reference; and
WHEREAS, CONSULTANT is qualified and willing to provide such services pursuant to the terms and conditions of this Agreement;
i;
NOW, THEREFORE, IT IS AGREED by and between CITY and CONSULTANT as follows:
i
AGREEMENT
1. INCORPORATION OF RECITALS. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Agreement as if set forth herein in full.
2. SCOPE OF SERVICES.
2.1. SERVICES TO BE PERFORMED. Subject to policy direction and approvals as CITY through its staff may determine from time to time, CONSULTANT will perform the services set forth in Exhibit “A” attached hereto and incorporated herein by reference.
2.2. SCHEDULE FOR PERFORMANCE. CONSULTANT must perform the services identified in Exhibit “A” as expeditiously as is consistent with generally accepted standards of professional skill and care and the orderly progress of work. Target completion dates for key date sensitive tasks are listed in Exhibit “A”.
2.3. STANDARD OF QUALITY.
Agreement must be in accordance with all applicable legal requirements and must meet the standard of quality ordinarily to be expected of competent professionals in CONSULTANT'S field of expertise.
All work performed by CONSULTANT under this
2.4. COMPLIANCE WITH LAWS. CONSULTANT must comply with all applicable federal, state, and local laws, codes, ordinances, regulations, orders, and decrees. CONSULTANT represents and warrants to CITY that CONSULTANT will, at its own cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals that are legally required for CONSULTANT to practice its profession or are necessary and incident to the lawful prosecution of the services it performs under this Agreement.
I
2.5. PERSONNEL. CONSULTANT agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services pursuant to this Agreement. Failure to assign such competent personnel will constitute grounds for termination of this Agreement by CITY. Any replacement of Engagement Partner, Managers, or other senior staff assigned to the engagement must be approved by CITY.
2.6. FACILITIES, EQUIPMENT, AND OTHER MATERIALS. CITY will provide CONSULTANT with reasonable workspace during fieldwork, including access to telephone lines, internet, photocopying, and fax machine. CONSULTANT will, at its sole cost and expense, furnish all other facilities, equipment, and other materials which may be required for furnishing services pursuant to this Agreement.
J:
3. COMPENSATION.
3.1. SCHEDULE OF PAYMENT. The compensation to be paid by CITY to CONSULTANT for the services rendered hereunder are as specified in Exhibit “B” attached hereto and incorporated herein by this reference. Payments for the required services specified in Exhibit “B” shall not exceed Sixty-Eight Thousand Sixty Dollars ($68,060.00) total for the first three years, in annual amounts as specified in Exhibit “B”.
3.2. ADDITIONAL SERVICES. CITY will make no payment to CONSULTANT for any extra, further, or additional services unless such services and payment have been mutually agreed to and this Agreement has been formally amended in accordance with Section 7.
3.3. INVOICING AND PAYMENT. CONSULTANT must submit monthly invoices based on work completed. CITY will pay CONSULTANT within 30 days of receipt of CONSULTANT’S invoice. If there is a dispute as to one or more line items on the invoice, CITY will pay the undisputed portion within 30 days of receipt. The parties will exercise good faith and diligence in the resolution of any disputed invoice amounts and CITY will pay promptly upon resolution of the dispute.
4. WORK PRODUCT REVIEW. CONSULTANT must make its work product available to CITY for review. If additional review and/or revision is required by CITY, CITY will conduct reviews in a timely manner. For GASB Reporting for Pension and OPEB, all journal entries and schedules prepared by CONSULTANT will be reviewed and approved by a member of City management who has the necessary qualifications to perform such review.
5. TERM OF AGREEMENT. This Agreement is effective as of the date first above written and will remain in effect through the completion of audit of fiscal year ending 2021. CITY may elect to extend this Agreement for an additional two years through the audit of fiscal year ending 2023 by amending this Agreement pursuant to Section 7, or terminated pursuant to Section 6. i
6. EARLY TERMINATION.
6.1 WRITTEN NOTICE. Either party has the right to terminate this Agreement for any reason, at any time, by serving upon the other party thirty (30) calendar days advance written notice of termination. The notice is to be delivered and addressed as set forth in Section 11 of this Agreement.
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 2 of 8
j:
6.2 DELIVERY OF WRITINGS. If CITY issues a notice of termination, CONSULTANT must deliver to CITY copies of all writings, whether or not completed, which were prepared by CONSULTANT, its employees, or its subcontractors, if any, pursuant to this Agreement. The term "writings" includes, but is not limited to, handwriting, typewriting, computer files and records, drawings, blueprints, printing, photostatting, photographs, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds, symbols, or combinations thereof.
6.3 PAYMENT FOR SERVICES RENDERED. If CITY issues a notice of termination, CONSULTANT will be entitled to receive compensation for all services rendered prior to the effective date of termination.
!;
ii
7. AMENDMENTS. Modifications or amendments to the terms of this Agreement must be in writing and executed by both parties to be valid and enforceable.
8. NONDISCLOSURE OF CONFIDENTIAL INFORMATION. Except as required by law, CONSULTANT must not, either during or after the term of this Agreement, disclose to any third party any confidential information relative to the work of CITY without the prior written consent of CITY.
9. DISCLOSURE. CONSULTANT must provide CITY with full disclosure of any other clients that it is currently serving in Del Norte County, including a brief description of the nature of the work being performed. If CONSULTANT initiates service to new clients within Del Norte County during the term of this agreement, CONSULTANT must disclose such service to CITY. !
10. INDEPENDENT CONTRACTOR. In the performance of the services in this Agreement, CONSULTANT is an independent contractor and is not an agent or employee of CITY.
CONSULTANT, its officers, employees, agents, and subcontractors, if any, have no power to bind or commit CITY to any decision or course of action, and must not represent to any person or business that they have such power. CONSULTANT has the right to exercise full control of the supervision of the services and over the employment, direction, compensation, and discharge of all persons assisting CONSULTANT in the performance of said service hereunder. CONSULTANT is solely responsible for all matters relating to the payment of its employees, including compliance with social security and income tax withholding, workers’ compensation insurance, and all other regulations governing such matters.
i
11. NOTICE.
11.1 DELIVERY. Any notices or other communications to be given to either party under this Agreement must be in writing, delivered to the addressesset forth below, and will be effective, as follows:
(a) by personal delivery, effective upon receipt by the addressee; (b) by facsimile, effective upon receipt by the addressee,so long as a copy is provided by certified U.S. mail, return receipt requested, postmarked the same day as the facsimile; (c) by certified U.S. mail, return receipt requested, effective 72 hours after deposit in the mail.
IF TO CITY:
City of Crescent City
Attn: City Manager
377 J Street
IF TO CONSULTANT:
Badawi & Associates
Attn: Mitesh Desai
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 3 of 8
f
Crescent City, CA 95531 180 Grand Avenue, Suite 1500
Oakland, CA 94612 i
Phone: (707) 464-7483
FAX: (707) 465-1719 Phone: (510) 768-8244
Fax: (510) 768-8249
11,2 CHANGE OF ADDRESS. Either party may change its address for notices by complying with the notice procedures in this Section.
12. OWNERSHIP OF MATERIALS. Except for CONSULTANT’S pre-existing property, CITY is the owner of all records and information created, produced, or generated as part of the services performed under this Agreement, unless proprietary in nature. At any time during the term of this Agreement, at the request of CITY, CONSULTANT must deliver to CITY all writings, records, and information created or maintained pursuant to this Agreement. The term Mwritings,r in this Section has the same
definition as provided in Section 6.2. Reuse of work products by CITY for any purpose other than that intended under this agreement will be at CITY’S sole risk.
13. BINDING AGREEMENT. This Agreement binds the successors of CITY and CONSULTANT in the same manner as if they were expressly named herein.
14. WAIVER. Waiver by either party of any default, breach, or condition precedent may not be construed as a waiver of any other default, breach, or condition precedent or any other right under this Agreement.
The failure of either party at any time to require performance by the other party of any provision hereof will not affect in any way the right to require such performance at a later time.
15. NONDISCRIMINATION.
15.1 COMPLIANCE. CONSULTANT must comply with all federal and state anti-discrimination and civil rights laws. CONSULTANT must not discriminate in the conduct of the work under this Agreement against any employee, applicant for employment, or volunteer because of race, color, creed, religion, national origin, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions, gender identity, gender expression, age (40 and above), marital status, sexual orientation, denial of family and medical care leave, medical condition, genetic information, physical or mental disability (including HIV and AIDS), military or veteran status, denial of pregnancy disability leave or reasonable accommodation.
15.2 POSTING. CONSULTANT must post in conspicuous places, available to all employees and applicants for employment, notices that CONSULTANT will provide an atmosphere for employees, clients, and volunteers that is free from harassment or discrimination on the bases set forth above.
16. INSURANCE.
16.1 REQUIRED COVERAGE. CONSULTANT, at its sole cost and expense, must obtain and maintain in full force and effect throughout the entire term of this Agreement the following described insurance coverage with insurers authorized to conduct business in the State of California and with a current A.M. Best’s rating of no less than A:VII, unless otherwise approved by CITY.
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 4 of 8
!
I
!
:i
r r
! i
:
i
L
I POLICY TYPE MINIMUM COVERAGE LIMITS
!
(a) | Workers' Compensation
Employer’s Liability
Per California Law
$1 )0Q0?000 per accident for BI/Disease
$1,000,000 per accident for BI/PD, for
all owned, non-owned and hired vehicles
(b) |W HI1NHIIW < »
Automobile Liability
ISO Form # CA 0001
(c)
2 $1,000,000 per occurrence for BI/PD,
products and completed operations,
personal and advertising injury;
$2,000,000 aggregate
(d) Commercial General Liability
ISO Form # CG 00 01
$1,000,000 per occurrence or claim;
$2,000,000 aggregate
0) Professional Liability (E&O)
i
i.
16.2 ADDITIONAL INSURED STATUS. CITY, its elected and appointed officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the CONSULTANT’S insurance.
i
i
i
16.3 PRIMARY COVERAGE. For any claims related to this Project, the CONSULTANT'S insurance coverage will be primary insurance as respects CITY, its elected and appointed officials, employees, agents and volunteers. Any insurance or self-insurance maintained by CITY, its elected and appointed officials, employees, agents or volunteers will be in excess of the CONSULTANT'S insurance and will not contribute with it. :
II - 16.4 NOTICE OF CANCELLATION. Each insurance policy required by this Agreement must be endorsed to state that coverage may not be cancelled except after giving CITY prior written notice to CITY.
I!
16.5 WAIVER OFSUBROGATION. CONSULTANT hereby grants CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
:!
I
|!1
!
;
i
i 16.6 SELF-INSURED RETENTIONS. Self-insured retentions must be declared to and approved by CITY. CITY may require CONSULTANT to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language must provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.
I
=:
•
1 1
16.7 CLAIMS-MADE POLICIES. If any of the required policies provide coverage on a claimsmade basis, then: (a) the retroactive date must be shown and must be before the commencement of work;(b) insurance must be maintained and evidence of insurance must be •
:
r
f
!
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT
r
!!
!.
:
!
provided for at least five (5) years after completion of the work; and (c) if coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the commencement of work, then CONSULTANT must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work.
16.8 VERIFICATION OF COVERAGE. CONSULTANT must provide with Certificates of Insurance for all required coverages as well as Declarations and applicable Endorsement Pages prior to commencement of work. However, failure to obtain the required documents prior to the commencement of work will not operate to y/aive CONSULTANT’S obligation to provide them at any time thereafter when requested. CITY reserves the right to demand complete, certified copies of all required insurance policies, including endorsements, required by the specifications, at any time.
16.9 SUBCONTRACTORS. CONSULTANT must require and verify that all subcontractors, if any, maintain insurance meeting all of the requirements stated herein. CONSULTANT must endure that CITY, its elected and appointed officials, employees, agents and volunteers are additional insureds on all policies as required herein. t
16.10 LACK OF COVERAGE, In the event that any required policy is canceled prior to the completion of the Project and CONSULTANT does not furnish a new Certificate of Insurance prior to cancellation, CITY may obtain the required insurance and deduct the premium(s) from contract monies due to CONSULTANT.
17. WORKERS* COMPENSATION.
i;
17.1 COVENANT TO PROVIDE. CONSULTANT warrantsthat it is aware of the provisions of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code. CONSULTANT further agrees that it will comply with such provisions before commencing the performance of the work under this Agreement. i:
i
;
17.2 WAIVER OF SUBROGATION. CONSULTANT and CONSULTANT’S insurance company agree to waive all rights of subrogation against CITY, its elected or appointed officials, agents, and employees for losses paid under CONSULTANT’S workers’ compensation insurance policy which arise from the work performed by CONSULTANT for CITY.
i
18. GENERAL PROVISIONS.
18.1 INDEMNIFICATION. CONSULTANT agrees to indemnify, defend and save harmless CITY, its elected and appointed officers, agents, employees, and volunteers from any and all claims and losses, whatsoever, accruing or resulting to any person or other legal entity who may be injured or damaged resulting from any wrongful acts, errors and omissions, or negligence of CONSULTANT, its agents and employees, pertaining to the performance of this Agreement. CONSULTANT’S liability arising out of the performance of its obligations hereunder will be limited to the fees paid by CITY to CONSULTANT for services contemplated by this Agreement. This liability limitation does not apply to claims made by any third party, nor does it apply in the event of the willful misconduct or gross negligence of CONSULTANT, its principals, employees or agents. Obligations to defend, hold harmless and indemnify the City shall not apply to the extent that such Liability is caused by the sole negligence, active negligence, or willful misconduct of the City.
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 6 of 8
!
!'
f
18.2 CONFLICT OF INTEREST. CONSULTANT must exercise reasonable care and diligence to prevent any actions or conditions which could result in a conflict with CITY’S interest.
CONSULTANT must immediately notify CITY of any and all violations of this Section upon becoming aware of such violation.
! 18.3 TIME OF THE ESSENCE. CONSULTANT understands and agrees that time is of the essence in the completion of the work and services described herein. !
!.
i.
18.4 SEVERABILITY. If a court of competent jurisdiction or subsequent preemptive legislation holds or renders any of the provisions of this Agreement unenforceable or invalid,the validity and enforceability of the remaining provisions, or portions thereof, will not be affected.
18.5 GOVERNING LAW AND CHOICE OF FORUM. This Agreement must be administered and interpreted under California law as written by both parties. Any litigation arising from this Agreement must be brought in the Superior Court of California, in and for Del Norte County.
18.6 COSTS AND ATTORNEYS* FEES. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action will be entitled to recover its reasonable litigation expenses, including court costs, expert witnessfees, discovery expenses, and attorneys' fees.
18.7 NO ASSIGNMENT. This Agreement and any amendments hereto are not assignable by CONSULTANT either voluntarily or by operation of law without the prior written consent of CITY. Any attempt to assign this Agreement will be legally void.
18.8 INTEGRATION. This Agreement constitutes the entire agreement of the parties and supersedes and prior negotiations, agreements, understandings,representations orstatements.
18.9 AUTHORIZATION TO EXECUTE. The signatories to this Agreement hereby represent and warrant that they have been duly authorized to legally bind and execute this Agreement on behalf of their respective parties.
Executed by CITY and CONSULTANT on this day of , 20 ft .
CITY OF CRESCENT CITY CONSULTANT
ric , City Manager By: Ahmed Badawi
Its: President
By:
bin Patch, City Clerk Its:
APPROVED AS TO FORM:
Martha D, Rice, City Attorney
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 7 of 8
):
Ik
i EXHIBITS
i >
The following exhibits are attached hereto and incorporated herein by reference; Exhibit AExhibit Bi
Scope of Services
Compensation
i
i
!
:
!
:
f
i
.
I
!
!
!
i
i
I
)
;
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT Page 8 of 8
EXHIBIT A
SCOPE OF WORK
Annual Financial Reports
The CONSULTANT shall prepare financial statements for CITY in full compliance with all applicable GASB statements.
1. The CONSULTANT will perform an audit of all funds of CITY. The audit will be conducted in accordance with auditing standards as specified in section 111(B) of the Request for Proposals issued February 13, 2019 by the CITY.
l The Annual Financial Reports will be prepared and word processed by CONSULTANT, including Government-wide Financial Statements, Fund Financial Statements, note disclosures, required supplementary information (RSI), and combining financial statements. !
CONSULTANT will render their auditor’s report on the basic financial statements, which will include both Government-wide Financial Statements and Fund Financial Statements.
CONSULTANT will also apply limited audit procedures to Management’s Discussion and Analysis (MD&A) and required supplementary information (RSI) pertaining to the General Fund and each major fund of the City.
Comprehensive Annual Financial Report (CAFR)
CITY prepares Annual Financial Reports and will continue to do so for the fseal year ending June 30, 2019. Beginning with the fiscal year ending June 30, 2020, CITY desires to issue a Comprehensive Annual Financial Report (CAFR). CONSULTANT shall assist CITY to ensure the financial statements comply with GASB pronouncements and meet the requirements of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting.
2. /
Single Audit
CONSULTANT will perform a single audit on the expenditures of federal grants in accordance with U.S. Office of Management and Budget Grant Guidance/Super Circular and render the appropriate audit reports on Internal Control over Financial Reporting based upon the audit of the CITY’s financial statements in accordance with government auditing standards and the appropriate reports on compliance with Requirements Applicable to each Major Program, Internal Control over Compliance, and on the Schedule of Expenditures of Federal Awards. The single audit report will include the appropriate schedule of expenditures of federal awards, footnotes, findings, and questioned costs, including reportable conditions and material weaknesses, and follow up on prior audit findings where required.
3. !
i
i;
Appropriations Limit
CONSULTANT shall perform agreed-upon procedures pertaining to CITY’S Article X11IB Limit (Appropriations Limit) and render a letter annually to CITY regarding compliance.
4. •
i
j.
j
;i
:i
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT
i
EXHIBIT A - PG. 1
;(
Housing Authority
The Crescent City Housing Authority is reported in the City’s Annual Financial Reports as a Special Revenue Fund. CITY also requires CONSULTANT to prepare a separate Annual Financial Report for the Housing Authority.
5. CONSULTANT shall perform agreed-upon procedures for the Housing Authority’s U.S.
Department of Housing and Urban Development Real Estate Assessment Center (REAC) Financial Assessment Submission (REAC submission).
GASB Reporting for Pension
CONSULTANT shall prepare accounting and reporting schedules to comply with all provisions of GASB reporting requirements, including but not limited to the following:
Proportionate share of net pension liability, NPL sensitivity, and deferral amounts; All employer-specific deferrals and associated amortization schedule; Adjustments to pension expense for the difference in proportions due to CalPERS methodology;
Net Pension expense, with employer-specific amounts;
All actuarial amounts required for the note disclosure and RSI; All calculations and journal entries.
6. a.
b.
c.
d.
e.
f.
GASB Reporting for OPEB
CITY contracts with an actuarial firm to prepare OPEB reporting amounts and journal entries.
CONSULTANT shall review these reports and journal entries and shall prepare the note disclosures and RSI.
7. 8. Internal Control
CONSULTANT shall observe the adequacy of the systems of internal control, accounting procedures, and other significant observations. CONSULTANT shall issue a separate management letter that includes recommendations for improvements in internal control, accounting procedures, and other significant observations that are considered non-reportable conditions. Management letters shall be addressed to the City Manager and the Finance Director.
9. Additional Consultation
CONSULTANT may be consulted throughout the year as an information resource and may be asked to provide guidance on implementing federal and state regulations as they may affect local government accounting. This would not include any task that entailssignificant research or a formal report.
It is expected that CONSULTANT will keep CITY informed of new guidance and developments that may affect municipal accounting and finance.
CONSULTANT shall be available to the City Council and management to answer questions related to audit findings.
10. Presentation to City Council
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT EXHIBIT A -PG. 2
The engagement partner shall present a summary of the annual financial report, required communications, and other pertinent information to the City Council annually. The presentation shall be made by the engagement partner in person, at a Council meeting.
11. State Controller’s Reports
CITY has been preparing its Annual State Controller’s Reports (Financial Transactions Report and Streets Annual Report) in-house. Upon request of the CITY, CONSULTANT will prepare the City’s Annual State Controller’s Report (Financial Transactions Report) and Street Annual State Controller’s Report.
Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at CONSULTANT’S expense, for a minimum of seven (7) years, unless CONSULTANT is notified in writing by CITY of the need to extend the retention period. CONSULTANT will be required to make working papers available upon request to CITY. In addition, CONSULTANT must respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.
12. Reports to be Issued
Following the completion of the audit, CONSULTANT will issue:
1. A report on the fair presentation of CITY’s financial statements in conformity with generally accepted accounting principles.
2. Single audit report, if required.
3. A report on compliance of the annual calculation of CITY’s appropriation limit.
4. A report on CITY’s internal control structure based on CONSULTANT’S understanding of the control structure and assessment of control risk.
5. A report on compliance with applicable laws and regulations.
6. Findings, if any, and recommendationsfor improvements in the systems of internal control.
7. Findings, if any, and recommendations for improvements in accounting systems.
8. Findings, if any, of non-compliance with laws and regulations.
9. Any other material items coming to the attention of CONSULTANT during the course of the audit.
10. Management Letter. The management letter shall be addressed to the City Manager and Finance Director and must communicate in writing any reportable conditions found during the audit. The report shall also include:
a. Reportable conditions that are also material weaknesses shall be identified as such in the report.
b. Non-reportable conditions that are also material weaknesses shall be identified as such in the report.
c. The reports on compliance shall include all instances of non-compliance. d. Irregularities and illegal acts. CONSULTANT is required to make immediate written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the City Manager.
13. CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT EXHIBIT A-PG. 3
1 s
EXHIBIT B
COMPENSATION
• The cost for undertaking the tasks addressed in the Scope of Work shall not exceed the amounts listed in the following table:
FY 2022-23
Audit*
FY 2018-19
Audit
FY 2019-20
Audit
FY 2020-21
Audit
FY 2021-22
Audit*
l
!
Required $22,445 $22,730 $22,885 $22,885
Services
$22,885
State $2,540 $2,675 $2,810 $2,810 $2,810
Controller’s
Report
(FTR)At
Request of
CITY
State $1 ,030
Controller’s
Report
(Streets)At
Request of
CITY
$1 ,085
*These amounts apply if the agreement: is extended for two years at the option of the City. • All compensation must be billed in accordance with the Scope of Work. • Invoices will be scheduled for payment within thirty (30) days of receipt by the Finance Department.
• Audit Schedule:
o Planning phase will commence upon execution of contract o CONSULTANT will provide CITY with an audit plan and list of schedules to be prepared by CITY staff by June 15 each year
o Interim fieldwork will be performed between June and August o Final fieldwork will be performed in September or early October o Draft reports are due to CITY by November 15
o Final reports are due to CITY by December 15
o Other reports described in Scope of Work shall be submitted to CITY in a timely manner to allow for CITY review and finalization prior to the deadline for each report
'
CITY OF CRESCENT CITY
PROFESSIONAL SERVICES AGREEMENT EXHIBITB - PG. l
j
CITY COUNCIL AGENDA REPORT
FISCAL ANALYSIS
generation for the City.
content to air in the immediate months, the long-term benefits will support ongoing tourism and fill ad spots on cable and satellite networks. While the short-term goal is to have and has the potential to be published on online platforms, aired on streaming services, produced will have lasting value and impact for both Crescent City and Del Norte County, and highlight sites of interest for potential visitors of Crescent City. The video content video content will aid efforts to generate more attention and attraction to the local region economic vitality and growth. Working with the Visitors Bureau to professionally develop Promoting Crescent City as a tourist destination is a key component of the City’s
ITEM ANALYSIS
and can be utilized for future airings.
like to hire a videographer to produce custom videos that will air during May and June May and June of 2022. To maximize the return on investment, the Visitor’s Bureau would Crescent City/Del Norte County utilizing 30-second cable spots during the months of April, The Del Norte Visitors Bureau was awarded a $15,000 "Pay it Forward" grant to promote
BACKGROUND
the City of Crescent City Amending the Fiscal Year 2021-22 Budget • Approve and adopt Resolution 2022-29, A Resolution of the City Council of
RECOMMENDATION
______________________________________________________________________ SUBJECT: SUPPLEMENTAL VISTORS BUREAU FUNDING
DATE: MAY 2, 2022
BY: ASHLEY TAYLOR, ECON DEV / REC DIRECTOR
FROM: ERIC WIER, CITY MANAGER
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
VISITORS BUREAU
MAY 2, 2022
2 Resolution 2022-29
ATTACHMENTS
marketing of City products, services, and facilities;
• Engaging with residents, visitors, and businesses through ongoing community by:
F. Plan and prepare for the growth and future needs of the Crescent City tourism promotion.
C. Research and implement methods to increase local tourism and funding for community.
B. Support community organizations that provide measurable services to the Goal 2: Promote a Thriving Local Economy
STRATEGIC PLAN ASSESSMENT
additional appropriation. The attached budget resolution will authorize this expenditure. marketing budget will be fully utilized this fiscal year, so this allocation will need an a budget amendment.. Since that meeting, staff has determined that the original budget and if available budget existed to utilize that, and if not to return to the Council for At the workshop, the City Council directed staff to evaluate the authorized marketing ▪ x2 Videos = $7,000
o Total Cost Per 30-second Video: $3,500
• Recording Studio Time
• Voice Over Talent
• Script Writing
• Music licensing
• Video Production & Editing
• Graphics
• Creative Direction
award. The $7,000 request will cover:
production was an unbudgeted and unpredicted expense due to the timing of the grant This is a one-time funding request made at the priorities workshop in March, as the video CITY OF CRESCENT CITY RESOLUTION NO. 2022-29 Page 1
RESOLUTION NO. 2022-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY WHEREAS, the budget for the fiscal year beginning July 1, 2021, as submitted by the City Manager, was reviewed by the City Council and a public hearing was held thereon the 21 st day of
June 2021; and
WHEREAS, the City Council adopted said budget and has the authority to amend said budget from time to time; and
WHEREAS, the Crescent City and Del Norte Visitors Bureau has requested additional funding for marketing, and the City Council supports its efforts to promote tourism; and WHEREAS, fulfillment of these priorities requires an amendment to the budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:
1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:
Revenue Increase (Decrease) Expenditure Increase (Decrease) General Fund $7,000
APPROVED and ADOPTED and made effective the same day at a meeting of the City Council of the City of Crescent City held on the 2nd day of May 2022 by the following polled vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: MARTHA D. RICE, CITY ATTORNEY
DATE: MAY 2, 2022
SUBJECT: MUNICIPAL CODE UPDATE – OFFICIAL BONDS
______________________________________________________________________
RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Waive full reading, read by title only and adopt Ordinance No. 829, An Ordinance of the City Council of the City of Crescent City Amending Chapters
2.14, Office of the City Clerk, and 2.20, Director of Finance, of the Crescent City Municipal Code Relating to Official Bonds
BACKGROUND
As a general law city, the City of Crescent City is subject to the general laws of the State of California. Government Code Section 36518 requires that the City Clerk and the City Treasurer furnish official bonds to the City upon entering office. The Finance Director serves as the City Treasurer per Section 2.20.020(D). Government Code Section 1463 authorizes the City to purchase a government crime insurance policy or an employee dishonesty insurance policy as an alternative to official bonds.
ITEM ANALYSIS
The proposed ordinance will accomplish two things:
1. Consistency with state law. The City’s municipal code currently requires that the City Clerk obtain an official bond, but it does not contain the same requirement for the City Treasurer aka Director of Finance. The proposed update will fix this inconsistency.
MUNI CODE UPDATE – OFFICIAL BONDS
MAY 2, 2022
2 2. Consistency with current practice. The proposed ordinance will officially authorize and codify the authority of the City to procure a government crime insurance policy or an employee dishonestly insurance policy as an alternative to official bonds.
The City’s insurance policies provide greater coverage than do the official bonds in terms of policy limits and employees/officials covered and do not cost anything additional as the City will maintain its insurance policies guarding against employee crimes (theft, fraud, etc.) regardless.
This item was introduced on April 4th and if adopted, will be effective in 30 days.
FISCAL ANALYSIS
The approval of this update will have no fiscal impact.
STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals and objectives:
• Goal 3: Obtain the highest levels of organizational excellence • Objective 3(B): Maintain responsible fiscal management and accountability
ATTACHMENTS
1. Ordinance No. 829
_____________________________________________________________________________________ City of Crescent City Ordinance No. 829 Page 1 of 2
ORDINANCE NO. 829
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING CHAPTERS 2.14, OFFICE OF THE CITY CLERK, AND 2.20, DIRECTOR OF
FINANCE, OF THE CRESCENT CITY MUNICIPAL CODE RELATING TO OFFICIAL BONDS WHEREAS, the City of Crescent City is a general law city incorporated under the laws of State of California in 1854; and
WHEREAS, Government Code Section 36518 requires that the city clerk and the city treasurer furnish official bonds to the City upon entering office; and WHEREAS, Government Code Section 1463 provides that a city may obtain a government crime insurance policy or employee dishonesty insurance policy, including faithful performance, as an alternative to an official bond; and
WHEREAS, the Crescent City Municipal Code currently requires that the city clerk execute an official bond and contains no requirement for the city treasurer (Finance Director); and WHEREAS, the City does maintain a government crime insurance policy with limits of $15 million per occurrence (well in excess of the $100,000 bond requirement); and WHEREAS, it is necessary to update the municipal code to be consistent with current practice, as authorized by law.
NOW, THERFORE, the City Council of the City of Crescent City, State of California, hereby ordains:
SECTION 1. RECITALS. The City Council finds the above recitals to be true and correct and are incorporated herein as if set forth in full.
SECTION 2. CODE AMENDMENTS.
2.01 CITY CLERK – BOND. The City Council hereby amends the Crescent City Municipal Code by amending Section 2.14.040, Bond required, of Chapter 2.14, Office of the City Clerk, of Title 2, Administration and Personnel, in its entirety to read as follows:
2.14.040 Bond required.
The city clerk upon assuming his or her duties of office shall furnish an official bond to be approved by the city council, for the sum of at least one hundred thousand dollars ($100,000.00), which shall be conditioned upon the faithful performance of the duties imposed upon the city clerk.
The premium for such bond shall be a proper charge against the city. The city may procure a government crime insurance policy or an employee dishonestly insurance policy, including faithful performance, or a master bond, as an alternative to official bond required herein. The premium for such policy or policies, or master bond, shall be a proper charge against the city.
2.02 DIRECTOR OF FINANCE – BOND. The City Council hereby amends the Crescent City Municipal Code by adding Section 2.20.040, Bond required, of Chapter 2.20, Director of Finance, of Title 2, Administration and Personnel, to read as follows:
_____________________________________________________________________________________ City of Crescent City Ordinance No. 829 Page 2 of 2
2.20.040 Bond required.
The Director of finance upon assuming his or her duties of office shall furnish an official bond to be approved by the city council, for the sum of at least one hundred thousand dollars ($100,000.00), which shall be conditioned upon the faithful performance of the duties imposed upon the director of finance. The premium for such bond shall be a proper charge against the city.
The city may procure a government crime insurance policy or an employee dishonestly insurance policy, including faithful performance, or a master bond, as an alternative to official bond required herein. The premium for such policy or policies, or master bond, shall be a proper charge against the city.
***END TEXT AMENDMENT***
SECTION 3. SEVERABILITY. If any part of this Ordinance is held to be invalid or inapplicable to any situation by a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance or the applicability of this Ordinance to other situations.
SECTION 4. CEQA FINDINGS. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA Guidelines, and has been found to be exempt pursuant to Section 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.
SECTION 5. EFFECTIVE DATE & PUBLICATION. This Ordinance will become effective 30 days after the date of its adoption. The City Clerk shall cause this ordinance to be published in a newspaper of general circulation in Del Norte County once within 15 days of its adoption in accordance with the requirements of Government Code Section 36933.
INTRODUCED at a meeting of the City Council of the City of Crescent City held on April 4, 2022.
PASSED AND ADOPTED by the City Council of the City of Crescent City at a regular meeting of the City Council held this 2nd day of May, 2022 by the following polled vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jason Greenough, Mayor
ATTEST:
Robin Patch, City Clerk
APPROVED AS TO FORM:
Martha D. Rice, City Attorney
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ASHLEY TAYLOR, ECON DEV / REC DIRECTOR
DATE: MAY 2, 2022
SUBJECT: MARKETING SERVICES AGREEMENT WITH LULISH
______________________________________________________________________
RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and authorize the City Manager to sign an Agreement for Marketing Services with LuLish
• Approve and authorize the City Manager to sign LuLish Task Order No. 1 • Approve and adopt Resolution No. 2022-30, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY
BACKGROUND
The Crescent City – Del Norte Chamber of Commerce / Visitor’s Bureau has been working with Lynnette Braillard (LuLish) on marketing and promoting Del Norte County. The City has an opportunity to join in these marketing efforts with an emphasis on Crescent City.
By working with Ms. Braillard, as opposed to another marketing consultant, the messaging campaign can be made consistent and seamless. The City has worked with Ms. Braillard in the past as part of the “Go for the Gold” campaign in 2019-2020. Because Ms. Braillard can provide unique services to the city in this respect, this agreement is exempt from competitive procurement per CCMC 14.28.020.
ITEM ANALYSIS
City staff proposes utilizing a marketing agreement with Ms. Braillard (LuLish) with the scope of services and budget to be detailed by individual task orders. The agreement
LULISH MARKETING AGREEMENT
MAY 2, 2022
2 provides that the City Manager can approve any single task order up to $10,000. Any task orders in excess of $10,000 will be brought to the City Council for approval.
In addition to the marketing agreement, City staff requests approval of Task Order No. 1 for the following services:
• Digital Ads for Lighthouse Cove RV Park / Pool / Beachfront Park • Website Redesign for Lighthouse Cove RV Park
• Print Ads for RV Park / Pool / Beachfront Park
• Bay Area Travel Show Brochures / Attendance
• Photo / video of RV Park / Pool / Beachfront Park
• Creative & Marketing Services
The total cost of Task Order No. 1 is $24,000.
FISCAL ANALYSIS
The approval of the Agreement and Task Order No. 1 will cost $24,000, with $10,406 coming from the General Fund and $13,595 coming from the RV Park Enterprise Fund.
A budget amendment is required as the current budget allocates $8,000 to the RV Park, $8,000 to the General Fund for the Pool, and $8,000 to the General Fund for the Park.
STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals and objectives:
• Goal 2: Promote a Thriving Local Economy
• Objective 2(C): Engaging with residents, visitors, and businesses through ongoing marketing of City products, services and facilities; and Aiding or leading in the promotion and coordination of community-wide events
ATTACHMENTS
1. Agreement for Marketing Services with LuLish
2. LuLish Task Order No. 1
3. Resolution No. 2022-30
CITY OF CRESCENT CITY
AGREEMENT FOR MARKETING SERVICES
This agreement for marketing services ("Agreement") is hereby entered into this ___ day of May 2022, by and between the City of Crescent City, a California municipal corporation ("CITY"), and LuLish, a division of Dezire, Incorporated, an Oregon corporation ("CONSULTANT").
RECITALS
WHEREAS, CITY has determined it is necessary and desirable to secure certain professional marketing services; and
WHEREAS, CONSULTANT is currently working with the Chamber of Commerce / Visitor’s Bureau on various marketing campaigns; and
WHEREAS, CITY desires to build upon the current marketing efforts and create cohesive messaging and advertising specific to Crescent City; and WHEREAS, CONSULTANT is uniquely qualified to perform such services to CITY given CONSULTANT’S current efforts with the Chamber of Commerce / Visitor’s Bureau.
AGREEMENT
NOW, THEREFORE, IT IS AGREED by and between CITY and CONSULTANT as follows:
1. INCORPORATION OF RECITALS. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Agreement as if set forth herein in full.
2. SCOPE OF SERVICES.
2.1. SERVICES TO BE PERFORMED. CONSULTANT will perform professional marketing services for CITY. Specific projects will be individually approved by Task Order and executed by the City Manager. Each Task Order will describe the specific project, the project cost, deliverables and timelines. Any individual Task Order in excess of $10,000 will be brought to the City Council for approval.
2.2. STANDARD OF QUALITY. All services performed by CONSULTANT under this Agreement must be in accordance with all applicable legal requirements and must meet the standard of quality ordinarily to be expected of competent professionals in CONSULTANT'S field of expertise.
2.3. COMPLIANCE WITH LAWS. CONSULTANT must comply with all applicable federal, state, and local laws, codes, ordinances, regulations, orders, and decrees. CONSULTANT represents and warrants to CITY that CONSULTANT
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 2 OF 9
will, at its own cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals that are legally required for CONSULTANT to practice its profession or are necessary and incident to the lawful prosecution of the services it performs under this Agreement.
2.4. PERSONNEL. CONSULTANT agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services pursuant to this Agreement. Failure to assign such competent personnel will constitute grounds for termination of this Agreement by CITY.
3. COMPENSATION.
3.1. SCHEDULE OF PAYMENT. The compensation to be paid by CITY to CONSULTANT for the services rendered hereunder will be as identified in each individually approved Task Order.
3.2. ADDITIONAL SERVICES. CITY will make no payment to CONSULTANT for any extra, further, or additional services unless such services and payment have been mutually agreed to and this Agreement has been formally amended in accordance with Section 8.
3.3. INVOICING AND PAYMENT. CONSULTANT must submit monthly invoices based on work completed. CITY will pay CONSULTANT within 30 days of receipt of CONSULTANT’s invoice. If there is a dispute as to one or more line items on the invoice, CITY will pay the undisputed portion within 30 days of receipt. The parties will exercise good faith and diligence in the resolution of any disputed invoice amounts and CITY will pay promptly upon resolution of the dispute.
4. WORK PRODUCT REVIEW. CONSULTANT must make its work product available to CITY for review. If additional review and/or revision is required by CITY, CITY will conduct reviews in a timely manner.
5. TERM OF AGREEMENT. This Agreement is effective as of the date first above written and will remain in effect until completed, amended pursuant to Section 8, or terminated pursuant to Section 6 or 7.
6. EARLY TERMINATION.
6.1 WRITTEN NOTICE. CITY has the right to terminate this Agreement for any reason including convenience of the CITY, at any time, by serving upon CONSULTANT ten (10) calendar days advance written notice of termination.
The notice is to be delivered and addressed to CONSULTANT as set forth in Section 12 of this Agreement.
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 3 OF 9
6.2 DELIVERY OF WRITINGS. If CITY issues a notice of termination, CONSULTANT must deliver to CITY copies of all writings, whether or not completed, which were prepared by CONSULTANT, its employees, or its subcontractors, if any, pursuant to this Agreement. The term "writings" includes, but is not limited to, handwriting, typewriting, computer files and records, drawings, blueprints, printing, photostatting, photographs, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds, symbols, or combinations thereof.
6.3 PAYMENT FOR SERVICES RENDERED. If CITY issues a notice of termination, CONSULTANT will be entitled to receive compensation for all services rendered prior to the effective date of termination plus reasonable termination expenses, including the cost of completing analysis, records and reports necessary to document job status at the time of termination.
7. BREACH. The failure of CONSULTANT to comply with any of the provisions, covenants, or conditions of this Agreement will constitute a material breach of this Agreement. In such event, CITY may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Agreement:
(a) Terminate the Agreement immediately if the breach cannot be cured; (b) Afford CONSULTANT written notice of the breach and give CONSULTANT ten (10) calendar days within which to cure the breach if it is curable; and (c) Withhold any payments due to CONSULTANT during the period in which CONSULTANT is in breach until the breach is cured or the Agreement is terminated.
8. AMENDMENTS. Modifications or amendments to the terms of this Agreement must be in writing and executed by both parties to be valid and enforceable.
9. NONDISCLOSURE OF CONFIDENTIAL INFORMATION. Except as required by law, CONSULTANT must not, either during or after the term of this Agreement, disclose to any third party any confidential information relative to the work of CITY without the prior written consent of CITY.
10.DISCLOSURE. CONSULTANT must provide CITY with full disclosure of any other clients that it is currently serving in Del Norte County, including a brief description of the nature of the work being performed. If CONSULTANT initiates service to new clients within Del Norte County during the term of this agreement, CONSULTANT must disclose such service to CITY.
11.INDEPENDENT CONTRACTOR. In the performance of the services in this Agreement, CONSULTANT is an independent contractor and is not an agent or employee of CITY. CONSULTANT, its officers, employees, agents, and subcontractors, if any, have no power to bind or commit CITY to any decision or course
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 4 OF 9
of action, and must not represent to any person or business that they have such power.
CONSULTANT has the right to exercise full control of the supervision of the services and over the employment, direction, compensation, and discharge of all persons assisting CONSULTANT in the performance of said service hereunder.
CONSULTANT is solely responsible for all matters relating to the payment of its employees, including compliance with social security and income tax withholding, workers' compensation insurance, and all other regulations governing such matters.
12.NOTICE.
12.1 DELIVERY. Any notices or other communications to be given to either party under this Agreement must be in writing, delivered to the addresses set forth below, and will be effective, as follows:
(a) by personal delivery, effective upon receipt by the addressee; (b) by facsimile, effective upon receipt by the addressee, so long as a copy is provided by certified U.S. mail, return receipt requested, postmarked the same day as the facsimile;
(c) by certified U.S. mail, return receipt requested, effective 72 hours after deposit in the mail.
IF TO CITY: IF TO CONSULTANT:
City of Crescent City
Attn: City Manager
377 J Street
Crescent City, CA 95531
LuLish / Dezire, Incorporated
Attn: Lynnette Braillard
3720 NW 25th Street
Redmond, OR 97756
12.2 CHANGE OF ADDRESS. Either party may change its address for notices by complying with the notice procedures in this Section.
13.OWNERSHIP OF MATERIALS. Except for CONSULTANT’s pre-existing property, CITY is the owner of all records and information created, produced, or generated as part of the services performed under this Agreement. At any time during the term of this Agreement, at the request of CITY, CONSULTANT must deliver to CITY all writings, records, and information created or maintained pursuant to this Agreement.
The term "writings" in this Section has the same definition as provided in Section 6.2.
Reuse of work products by CITY for any purpose other than that intended under this agreement will be at CITY’s sole risk.
14.BINDING AGREEMENT. This Agreement binds the successors of CITY and CONSULTANT in the same manner as if they were expressly named herein.
15.WAIVER. Waiver by either party of any default, breach, or condition precedent may not be construed as a waiver of any other default, breach, or condition precedent or
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 5 OF 9
any other right under this Agreement. The failure of either party at any time to require performance by the other party of any provision hereof will not affect in any way the right to require such performance at a later time.
16.NONDISCRIMINATION. CONSULTANT must comply with all federal and state antidiscrimination and civil rights laws. CONSULTANT must not discriminate in the conduct of the work under this Agreement against any employee, applicant for employment, or volunteer because of race, color, creed, religion, national origin, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions, gender identity, gender expression, age (40 and above), marital status, sexual orientation, denial of family and medical care leave, medical condition, genetic information, physical or mental disability (including HIV and AIDS), military or veteran status, denial of pregnancy disability leave or reasonable accommodation.
17.INSURANCE.
16.1 REQUIRED COVERAGE. CONSULTANT, at its sole cost and expense, must obtain and maintain in full force and effect throughout the entire term of this Agreement the following described insurance coverage with insurers authorized to conduct business in the State of California and with a current A.M. Best’s rating of no less than A:VII, unless otherwise approved by CITY.
POLICY TYPE MINIMUM COVERAGE LIMITS
(a) Workers' Compensation Per California Law
(b) Employer’s Liability $1,000,000 per accident for
BI/Disease
(c) Automobile Liability
ISO Form # CA 0001
$1,000,000 per accident for BI/PD,
for all owned, non-owned and hired
vehicles
(d) Commercial General Liability
ISO Form # CG 00 01
$1,000,000 per occurrence for
BI/PD, products and completed
operations, personal and advertising
injury; $2,000,000 aggregate
16.2 ADDITIONAL INSURED STATUS. CITY, its elected and appointed officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’S insurance.
r - •r - i
•i
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 6 OF 9
16.3 PRIMARY COVERAGE. For any claims related to this Project, the CONSULTANT'S insurance coverage will be primary insurance as respects CITY, its elected and appointed officials, employees, agents and volunteers.
Any insurance or self-insurance maintained by CITY, its elected and appointed officials, employees, agents or volunteers will be in excess of the CONSULTANT'S insurance and will not contribute with it.
16.4 NOTICE OF CANCELLATION. Each insurance policy required by this Agreement must be endorsed to state that coverage may not be cancelled except after giving CITY prior written notice to CITY.
16.5 WAIVER OF SUBROGATION. CONSULTANT hereby grants CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
16.6 SELF-INSURED RETENTIONS. Self-insured retentions must be declared to and approved by CITY. CITY may require CONSULTANT to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language must provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.
16.7 CLAIMS-MADE POLICIES. If any of the required policies provide coverage on a claims-made basis, then: (a) the retroactive date must be shown and must be before the commencement of work; (b) insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work; and (c) if coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the commencement of work, then CONSULTANT must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work.
16.8 VERIFICATION OF COVERAGE. CONSULTANT must provide with Certificates of Insurance for all required coverages as well as Declarations and applicable Endorsement Pages prior to commencement of work. However, failure to obtain the required documents prior to the commencement of work will not operate to waive CONSULTANT’s obligation to provide them at any time thereafter when requested. CITY reserves the right to demand complete, certified copies of all required insurance policies, including endorsements, required by the specifications, at any time.
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 7 OF 9
16.9 LACK OF COVERAGE. In the event that any required policy is canceled prior to the completion of the Project and CONSULTANT does not furnish a new Certificate of Insurance prior to cancellation, CITY may obtain the required insurance and deduct the premium(s) from contract monies due to CONSULTANT.
17.WORKERS' COMPENSATION.
17.1 COVENANT TO PROVIDE. CONSULTANT warrants that it is aware of the provisions of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake selfinsurance in accordance with the provisions of that Code. CONSULTANT further agrees that it will comply with such provisions, as applicable, before commencing the performance of the work under this Agreement.
17.2 WAIVER OF SUBROGATION. CONSULTANT and CONSULTANT'S insurance company agree to waive all rights of subrogation against CITY, its elected or appointed officials, agents, and employees for losses paid under CONSULTANT'S workers’ compensation insurance policy which arise from the work performed by CONSULTANT for CITY.
18.GENERAL PROVISIONS.
18.1 COMPLIANCE WITH LAWS. CONSULTANT must comply with all Federal, State and Local laws pertaining to the performance of the services to be rendered under this Agreement.
18.2 INDEMNIFICATION. CONSULTANT agrees to indemnify, defend and save harmless CITY, its elected and appointed officers, agents, employees, and volunteers from any and all claims and losses, whatsoever, accruing or resulting to any person or other legal entity who may be injured or damaged resulting from any wrongful acts, errors and omissions, or negligence of CONSULTANT, its agents and employees, pertaining to the performance of this Agreement. CONSULTANT’S liability arising out of the performance of its obligations hereunder will be limited to the fees paid by CITY to CONSULTANT for services contemplated by this Agreement. This liability limitation does not apply to claims made by any third party, nor does it apply in the event of the willful misconduct or gross negligence of CONSULTANT, its principals, employees or agents.
18.3 CONFLICT OF INTEREST. CONSULTANT must exercise reasonable care and diligence to prevent any actions or conditions which could result in a conflict with CITY’s interest. CONSULTANT must immediately notify CITY of any and all violations of this Section upon becoming aware of such violation.
18.4 TIME OF THE ESSENCE. CONSULTANT understands and agrees that time is of the essence in the completion of the work and services described herein.
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 8 OF 9
18.5 SEVERABILITY. If a court of competent jurisdiction or subsequent preemptive legislation holds or renders any of the provisions of this Agreement unenforceable or invalid, the validity and enforceability of the remaining provisions, or portions thereof, will not be affected.
18.6 GOVERNING LAW AND CHOICE OF FORUM. This Agreement must be administered and interpreted under California law as written by both parties.
Any litigation arising from this Agreement must be brought in the Superior Court of California, in and for Del Norte County.
18.7 COSTS AND ATTORNEYS' FEES. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action will be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
18.8 NO ASSIGNMENT. This Agreement and any amendments hereto are not assignable by CONSULTANT either voluntarily or by operation of law without the prior written consent of CITY. Any attempt to assign this Agreement will be legally void.
18.9 INTEGRATION. This Agreement constitutes the entire agreement of the parties and supersedes and prior negotiations, agreements, understandings, representations or statements.
18.10 AUTHORIZATION TO EXECUTE. The signatories to this Agreement hereby represent and warrant that they have been duly authorized to legally bind and execute this Agreement on behalf of their respective parties.
CITY OF CRESCENT CITY
MARKETING SERVICES AGREEMENT PAGE 9 OF 9
Executed by CITY and CONSULTANT on this 2
nd day of May 2022 at Crescent City, CA.
CITY OF CRESCENT CITY CONSULTANT
_______________________________
By: Eric Wier, City Manager
_______________________________
By: Lynnette Braillard
Its: CEO
ATTEST:
_______________________________
Robin Patch, City Clerk
APPROVED AS TO FORM:
_______________________________
Martha D. Rice, City Attorney
Task Order No. 1
AGREEMENT FOR MARKETING SERVICES BETWEEN THE CITY OF CRESCENT CITY
AND LULISH, A DIVISION OF DEZIRE, INCORPORATED
APPROVED MAY 2, 2022
SERVICES & BUDGET:
MARKETING & MEDIA BUYS WHAT'S BEING
PROMOTED
Total RV Pool Park
DIGITAL
Featured ad on
visitdelnortecounty.com
RV PARK
$267
$267
PREMIUM PLACEMENT: Featured
ad on Crescent City digital guide
RV PARK
$334
$334
Digital marketing on Google Ads
Network & Facebook/Instagram
RV PARK / POOL
/ BEACHFRONT
PARK
$1,858
$619
$619
$619
Website Redesign for Lighthouse
Cove RV Park + SEO Audit &
Services
RV PARK
$6,793
$6,793
PRINT
Collateral for Bay Area Travel
Show (2,000 QTY)
RV PARK / POOL
/ BEACHFRONT
PARK
$1,500
$500
$500
$500
Includes Design, Printing,
Production & Shipping Included
AAA VIA Magazine 1/4 Page Ad
(Co-op with Visit Del Norte
County)
RV PARK
$998
$998
Full page ad in Discover Del Norte
Visitor Guide 2021 Issue
RV PARK / Pool /
Park
$1,750
$583
$583
$583
OTHER MARKETING & FEES
Bay Area Travel Show Co-op (May
21-22)
RV PARK / POOL
/ BEACHFRONT
PARK
$1,500
$500
$500
$500
Meetings, Creative & Marketing
Services, & Reporting
RV PARK / POOL
/ BEACHFRONT
PARK
$7,000
$2,333
$2,333
$2,333
Photo & Video Shoot RV PARK / POOL
/ BEACHFRONT
PARK
$2,000
$667
$667
$667
TOTAL $24,000 $13,595
RV PARK
$5,203
POOL
$5,203
PARK
Dated:
Eric Wier, City Manager
Dated:
Lynnette Braillard, CEO
LuLish / Dezire, Incorporated
CITY OF CRESCENT CITY RESOLUTION NO. 2022-30 Page 1
RESOLUTION NO. 2022-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY WHEREAS, the budget for the fiscal year beginning July 1, 2021, as submitted by the City Manager, was reviewed by the City Council and a public hearing was held thereon the 21 st day of June 2021; and
WHEREAS, the City Council adopted said budget and has the authority to amend said budget from time to time; and
WHEREAS, the City approved a marketing budget of $24,000 for the fiscal year divided evenly among the RV Park Enterprise Fund, the General Fund (Pool) and the General Fund (Park); and WHEREAS, the proposed services will emphasize the Lighthouse Cove RV Park in the amount of $13,595 and the remaining $10,405 is split evenly among the Pool and Park; and WHEREAS, budget for this effort requires a reallocation of the $24,000 marketing budget among the City’s funds; and
WHEREAS, fulfillment of these priorities requires an amendment to the operating budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:
1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:
Revenue Increase (Decrease) Expenditure Increase (Decrease) RV Park Enterprise Fund $0 $5,595
General Fund $0 ($5,595)
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 2
nd day of May 2022 by the following polled vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR
ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 2, 2022
SUBJECT: CONTRACT FOR MEMBRANE REPLACEMENTS AT THE
WASTEWATER TREATMENT PLANT
______________________________________________________________________
RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and Authorize the City Manager to execute the MEMCOR MemPulse Membrane Bioreactor System Upgrade Purchase Agreement for Goods and Services.
• Direct staff to engage needed contractors to assist with installation.
BACKGROUND
Crescent City’s WWTP was originally constructed in 1958 and has undergone four major retrofits since then. The most recent upgrade was a 2007-2011 $40+ million dollar project in response to 1997 cease and desist orders associated with plant effluent violations.
Many portions of the facility were upgraded including the addition of a 1.1 million gallons per day rated Membrane Bioreactor (MBR).
In 2004, the City conducted a competitive procurement process for the design, fabrication and installation of membrane bioreactor equipment at the WWTP. US Filter was awarded the contract and designed, fabricated and installed the MemJet system. The MemJet system, as designed, contained 1600 B10R modules to process 1.2 MGD. The contract contained a 20-year price guarantee (with CPI) for the modules.
Over the years, a series of corporate mergers and acquisitions have taken place so that now DuPont has taken the place of US Filter. The original B10R modules are longer in production and the MemJet system is no longer cutting edge technology. The MemPulse system is more efficient and less expensive to maintain. DuPont has lowered the price of its MemPulse B40R modules to match the guaranteed price of the B10R modules (in total).
m
Dupont Contract for Membrane Replacement
MAY 2, 2022
2 Because this agreement is an extension of the previous 2004 US Filter agreement and because DuPont is the sole manufacturer of the MemPulse system, a competitive procurement process is not required. CCMC 12.48.020.
ITEM ANALYSIS
Over the last 11 years, the filter technology has changed which necessitates an upgrade of the MBR system to include MemPulse technology. The new technology will releases coarse bubbles of air below the membranes (filters) to more efficieantly dislodge and prevent solids accumulation on the membranes. The upgraded scouring technology willlower operating cost by lowering airflow rates, reducing energy demand.
Staff recommends moving forward with the proposal from Dupont after much review and price negotiation. Staff opinion is that the proposed filters represent the best available technology that meets the plants operational parameters and is able to fit with existing equipment.
City employees, Jacobs’ plant staff, and an external contractor will work cooperativily under Dupont’s direction to accomplish this project. Dupont estimates that it will take approximately three weeks to complete the work once started.
Equipment and Services Provided by Dupont
• 3 cells x 96 B40N Modules (1.2 MGD)
• MemPulse upgrade including equipment, devices, spare parts kit and O&M manual updates
• Field service including installation support and control system upgrade • Freight
See attached Scope of supply and service for additional details
FISCAL ANALYSIS
Project costs are as follows:
Description Cost
Memcor System – B40N Summary of scope
3x96 B40N Modules $367,200.00
MemPulse Upgrade including:
MemPulse Equipment & Devices
MemPulse Spare Parts Kit
O&M Manual Updates
$47,841.00
Membrane Field Service – Installation Support T&M not to exceed $81,300.00
MemPulse Field Service – Control System Upgrade Included Replacement Racks Hardware $3,046.00
Freight $16,000.00
Energy surcharge $15,461.61
Contingency and other contractors/welders $29,151.39
Total $560,000.00
Dupont Contract for Membrane Replacement
MAY 2, 2022
3 FY2021/22 Budget allocation for Capital Improvement Project – MemPulse = $560,000 Some city staff time will be expended during the procurement phase which will have no impact on the available budget.
STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals… GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.
D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
ATTACHMENTS
1. MEMCOR MemPulse Membrane Bioreactor System Upgrade Purchase Agreement for Goods and Services
2. CCMC 12.48.020
____________________________________________________________________________________________________________ FilmTec™ Corporation https://www.dupont.com/water
455 Forest Street, Marlborough, MA 01752
This document is private & confidential and may not be distributed without prior written approval of DuPont.
MEMPULSE™ MBR SYSTEM UPGRADE
CRESCENT CITY WWTP
CRESCENT CITY, CA
Proposal No. 21P1856MORR4
April 19, 2022
Submitted To:
Jonathan Olson, Utilities Supervisor
City of Crescent City, California
< OUP0NT »
'"TI
tm
*
J-.. 4V,
‘M&
.i1
'*
V*
w f
$
W
8 m
*
Private & Confidential
EXECUTIVE SUMMARY
Dear Mr. Olson,
Thank you for your interest in MEMCOR’s MemPulse Membrane Bioreactor (MBR) System. MemPulse MBR technology uses the latest advances in filtration specifically designed to create highly efficient membrane aeration in conjunction with the assurances of an absolute barrier provided by membrane filtration. MemPulse MBR offers several key advantages include a more effective cleaning at 40-60% of the energy used in the MemJet system.
This proposal includes a section on retrofitting your existing system to MemPulse, which involves some minimal civil/construction work to modify the existing mixed-liquor headers, but otherwise is a simple changeover of membrane hardware.
MemPulse represents the cutting-edge of membrane bioreactor processes, and as with all MEMCOR innovations, we make sure that our existing customers get the benefits of our latest developments. Features of the MemPulse system include:
Low Energy Air Scour System
MemPulse MBR was the first low-energy, high-efficiency aeration system to be introduced to the marketplace. MemPulse uses a simple device with no moving parts to intermittently release pulses of air to effectively scour the membranes and keep them free form solids accumulation.
MemPulse provides the most efficient scouring technology on the market, at the lowest operating cost – providing long-term, stable operation at low airflow rates.
Minimizing Maintenance Requirements
MemPulse provides uniform distribution of mixed liquor and scour air across the entire membrane rack ensuring a homogeneous environment for each submodule and preventing preferential fouling of membranes.
Furthermore, the MemPulse process allows for elevated mixed liquor suspended solids up to 14,500 mg/L in the membrane tank, allowing the biological tank volume to be reduced compared to competitive systems. 1-800-MEMCOR4
• MEMCOR’s Global Service Organization allows us to provide, free of charge to our customers, 24/7 process support via our global MEMCOR helpline.
• If you call this number any time, day or night, you will be connected to a certified MEMCOR Process Technician with real answers to your process challenges. • This service is available to you as long as you operate a MEMCOR plant at no additional cost.
Service Capabilities
DuPont combines our in-depth system knowledge with our extensive company owned service organization to provide you with qualified local personnel that can manage the preventive and on-going service needs of the proposed MBR system. Our service programs are individually designed to meet the needs of each customer situation. Our service programs can be designed to provide any of the following services:
• Remote data analysis with actionable summary reports
• Completion of on-site membrane clean-in-place procedures • Treatment system audits and membrane fiber analysis
• Completion of preventive maintenance and parts replacement MEMCOR"
a DuPont brand
Private & Confidential
We would like to thank you again for your interest in MEMCOR Products. We believe that every MEMCOR product comes with more than just equipment – it includes the expansive knowledge of MEMCOR’s dedicated team of membrane scientists, engineers, and technicians who stand behind every installation. We are eager to share this expertise with those responsible for providing the world with clean, consistent, and high-quality water. Should you have any questions regarding this quotation or would like to request any additional information please contact us the Technical Sales Manager or the DuPont Regional Representative listed below.
DuPont Sales Manager:
Joe Marzullo
Memcor Customer Care
Cell: 719.331.1614
[email protected]
MEMCOR"
a DuPont brand
Private & Confidential
Project Overview
The following table summarizes the contents of this quotation:
Please note that the pricing above does not include insurance, bonds, or any applicable taxes. The scope of supply and pricing are based on DuPont’s standard equipment selection, standard terms of sale described herein. Any variations from these standards may affect this quotation.
Starting April 1, 2022, DuPont Water Solutions will implement a three percent (3%) energy surcharge for all products across our purification and separation portfolio.
This surcharge is necessary to account for record utility prices around the world required to maintain manufacturing operations. Additional information on this surcharge can be found on www.DuPont.com/water Submittals: One (1) electronic submittal, will be issued approximately 6 - 8 weeks after acceptance of an order.
Delivery: Estimated 14-16 weeks after acceptance of an order and submittals are approved (if required). Delivery schedule to be coordinated with the purchaser and will be confirmed at the time of order.
Freight: Free Carrier (FCA) shipping point, with freight prepaid to the jobsite.
Terms: DuPont Standard Terms & Conditions.
Payment Terms: 10% on Order, net 30
85% on Delivery, partial deliveries accepted, net 30
5% on Start-up, net 30
Full payment not to exceed 120 days after shipment
Memcor System - B40N Summary of Scope
3 x 96 B40N Modules (note 1) $ 367,200.00
MemPulse Upgrade Including:
MemPulse Equipment & Devices
MemPulse Spare Parts Kit
O&M Manual Updates
Membrane Field Service - Installation Support (note 2) $ 81,300.00 MemPulse Field Service - Control System Upgrade Included Replacement Racks Hardware $ 3,046.00
Freight $ 16,000.00
Mempulse upgrade subtotal $ 515,387.00
Energy surcharge $ 15,461.61
Total Upgrade Investment $ 530,848.61
Note 1: B40N price calculation
3 cells x 96 B40N/ cell = 288 B40N required
$1,275/ B40N x 288 B40N = $367,200.00
Note 2: Memcor Field Service
Not to Exceed quoted price
$ 47,841.00
MEMCOR"
a DuPont brand
Private & Confidential
Company Profile
Company: DuPont (FilmTec Corporation)
DuPont (NYSE: DD) is a global innovation leader with technology-based materials, ingredients and solutions that help transform industries and everyday life. Our employees apply diverse science and expertise to help customers advance their best ideas and deliver essential innovations in key markets including electronics, transportation, construction, water, health and wellness, food and worker safety.
For over 200 years, DuPont has been synonymous with life-changing discoveries and scientific know-how, reinventing ourselves along the way.
The history of DuPont is a history of scientific and technology breakthroughs. But more than that, it’s a story of transformation. From the beginning, our company has changed and evolved, so that we can keep finding essential innovations to solve the most challenging problems and help people live safer, healthier lives.
DuPont is a leader in water purification and separation technology including ultrafiltration, reverse osmosis and ion exchange resins. The FilmTec™ brand is recognized globally and known for consistent and reliable performance.
Each of the recent acquisitions, including Desalitech, and MEMCOR supports our strategy to drive growth and innovation through access to new manufacturing capabilities, geographies and technologies.
Product Line: MEMCOR®
The first MEMCOR installation in the USA was at the Keystone Ski Resort in the late 1980’s. MEMCOR pioneered the first dead end back-washable low-pressure membrane filtration process which is widely utilized today for drinking water, wastewater reuse, desalination pretreatment and MBR applications.
MEMCOR placed its first drinking-water system into operation in 1987, its first wastewater reuse system in 1990, and the first MBR system was installed in 1999. In 1997, MEMCOR supplied the world’s first-drinking water system to be installed in a cold-weather climate at the Marquette, Michigan Water Treatment Plant; and our first coldweather MBR was installed at the Grayeagle Casino in Alberta in 2007.
MEMCOR continues to manufacture its own membrane modules, providing a high level of quality control and accountability to their customers. This allows MEMCOR continually invest in R&D and innovate with holistic improvements in membrane technology and system design to provide the best solutions for its customers.
Over its history, MEMCOR has brought several new products and technology improvements to the market. The benefits of the R&D developments and innovations are passed on to new customers as well as to existing ones. By partnering directly with a membrane manufacturer, customers are assured of a comprehensive warranty and access MEMCOR"
a DuPont brand
< OUP0NT»
MEMCOR®
a DuPont brand
Private & Confidential
to new and improved solutions.
MEMCOR now has 350,000+ N membrane modules installed at some 2,000 sites worldwide. The history of supporting these installations is one of first-class service and excellent product knowledge. This knowledge base, strong commitment to product development and history of supporting customers for almost 30 years in the water filtration market makes MEMCOR the most reliable choice for any membrane facility.
Technology Profile
Technology: MemPulse Membrane Bioreactor System (MBR)
Proven to deliver greater effluent and productivity, while reducing the lifecycle cost, MemPulse MBR technology is the preferred in the industry by those who value a low total cost of ownership. MemPulse uses a fully automated process that provides liquid/solid separation by combining biological oxidation and membrane separation.
MEMCOR pioneered many key innovations in the evolution of the MBR industry, such as pulsed aeration, efficient foulant removal and integrity testing for MBR. MEMCOR’s membrane filtration process expertise, product development and manufacturing capabilities has propelled MEMCOR into the MBR arena as an innovator, continuously improving on past successes. Today, MemPulse MBR technology operates in hundreds of municipal and industrial plants across the globe.
Key Advantages
✓ Saves Footprint on Sites with Limited Space
✓ No Need to Use Clarifier or Sand
✓ Improves Effluent Quality, Allowing Water to Be Re-Used ✓ Allows for Plant Expansions in The Same Footprint
✓ Uses A Smaller Biological Process
✓ Fully Automated
The figure below presents a summary of the long history of MBR process innovations led by the MEMCOR team, many of which are industry standards today.
MEMCOR"
a DuPont brand
Private & Confidential
Private & Confidential
1 Design Information
1.1 Influent Flows
HYDRAULIC CONDITIONS VALUE UNITS
Average Daily Flow (ADF) 1.20 Millions of gallons per day (MGD) Peak Daily Flow (PDF) 1.50 MGD
Peak Hourly Flow (PHF) 1.90 MGD
1.2 Influent Water Quality
The Membrane Operating System (MOS) has been designed assuming the following pretreatment parameters. If other design assumptions should be considered, please advise and we can discuss how the design of the MOS can be modified to achieve optimal performance.
DESIGN PARAMETER VALUE
Membrane Pre-Screening ≤ 2.0 mm perforated (1.0 mm preferred) System designed to prevent screen bypass under all conditions Raw Sewage >90% Municipal
ML Capillary Suction Time (CST) < 100 seconds
Raw Sewage: Fats, Oils and Greases (FOG) < 80 mg/L
Raw Sewage: Hydrocarbons < 5 mg/L
MLSS Temperature Range 12 – 35° C
Influent Soluble BOD5 to Membrane Tank < 5 mg/L
Influent Ammonia to Membrane Tank < 3 mg/L
Coagulant Addition Aluminum Sulfate ≤ 50 mg/L
1.3 Filtered Water Quality
The equipment offered will provide the following Filtered Water quality:
PARAMETER QUALITY
(90 PERCENTILE)
QUALITY
(MAXIMUM)
UNITS
Suspended Solids ≤ 5 N/A mg/L
Turbidity ≤ 0.2 0.5 NTU
Bacteria2 ≥ 4 N/A Log Removal
Virus2 ≥ 2.0 N/A Log Removal
Fecal Coliforms / E. coli3 < 25 <200 Geometric mean
per 100 mL
Notes:
1 Sufficient samples to be taken such that two or more non-conforming results are required to demonstrate non-conformance. 2 As measured by filtrate turbidity.
3 DuPont can guarantee Fecal Coliforms & E. Coli effluent of 25 cfu/100 mL monthly geometric mean and <200 maximum for the membrane system.
Please find the MemPulse Membrane Bioreactor (MBR) System brochure and MEMCOR B40N Membrane Filtration Module Specification sheet attached with this proposal.
MEMCOR"
a DuPont brand
Private & Confidential
1.4 MemPulse Upgrade
The existing Crescent City Waste Water Treatment Plant uses the MemJet MBR system. This system uses a combined flow of mixed liquor delivered via a jet-motive pump and air from the rack air headers to provide scour energy to the MBR membrane fibers. While this system is very effective, it uses higher quantities of air than more recently developed, third-generation membrane systems.
MEMCOR has developed a simple and cost-effective method of converting legacy MemJet systems to MemPulse.
The changeout requires very limited mechanical changes to the system. Rack components and membranes don’t need to be replaced, although often the MemPulse upgrade is undertaken at the same time as a module changeout.
The MemPulse equipment simply “snaps on” to the existing system.
The following civil changes may be required to accommodate the MemPulse system:
• Removal of the MemJet Headers – Legacy MemJet systems will have a distribution header system beneath the membranes which will have to be removed. In most cases, the primary lateral that runs perpendicular to the membrane racks will be left in place. The smaller headers that run underneath the actual modules will need to be removed.
• Anti-sway Bracket Installation – Three anti-sway brackets (provided by DuPont) will need to be installed in the cell floor for each rack position. The existing ML lateral supports can be re-purposed for this.
At the Crescent City WWTP, the aeration system is already set up such that air to the cells can be reduced with a VFD. A simple programming change (included in this proposal) is all that is required to allow the existing system to operate with the energy savings of MemPulse.
1.5 Energy Savings with MemPulse
The savings provided by MemPulse are easy to put into perspective. The table below is based on the original design air scour flow rates for the plant versus the proposed MemPulse design.
PARAMETER Average Per Tank Peak Per Tank
MemJet System 324 SCFM 393 kWh/day 597 SCFM 768 kWh/day MemPulse System 280 SCFM 176 kWh/day 339 SCFM 264 kWh/day Notes:
1. Average air is used when the membrane system is operating at 25 lmh flux (instantaneous, temperature corrected) or less. Per our calculations, operating at average daily flow (1.2 MGD) with one unit offline and operating at maximum daily flow (1.9 MGD) with all three tanks online will result in a temperature-corrected flux less than 25 lmh.
2. Air flow rates and power are dependent on ambient air temperature, ambient humidity, water temperature, and overall electrical efficiency. The values used for the above estimates were equivalent to design values used in the original project submittal.
Using a cost of $0.113 per kwH, and assuming that 90% of operation takes place at average flows, changing over to MemPulse would save the City of Crescent City $27,000 per year in power costs and reduce power consumption by 239,000 kwH/year.
MEMCOR"
a DuPont brand
Private & Confidential
1.6 MemPulse Process Benefits
The improved MemPulse process will result in the following improvements:
• Reduced maintenance: With no small openings for solids to accumulate and “plug” orifices, the flow of mixed liquor to the membranes is reliable and consistent. This reduces the occurrence of “solids packing” in fiber bundles and results in longer membrane life.
• Better mixing: The MemPulse system is engineered to deliver the most mixing energy to the fiber bundles at the lowest cost. The reliable, powerful “pulse” of air prevents solids from accumulating at the top of the fiber bundles, which impedes performance.
We are confident that you will find the upgraded system easier to operate with reduced costs and better performance. We encourage you to reach out to other MEMCOR customers that have upgraded from a MemJet system to a MemPulse system to hear it from them! We have included a list of MemPulse upgrade references to this proposal.
1.7 MemPulse Process with Existing Blowers
For the MemPulse system with one tank online the minimum design flow would be 280scfm which should be which will work with the existing blowers, unless the membrane blower is the 5LR in a vertical configuration. In that case the blowers can just run at the minimum recommended operating flow if one tank is online and the design flowrate when multiple units are online. Based on the attached original project P&ID’s each blower is currently sized for 1,395 scfm, therefore the revised design would have one blower duty and two blowers standby during average flows conditions.
Below are the minimum recommended operating points from the manufacturer:
5CDL9 ……minimum speed 1500 RPM…….180 cfm
5LR……..
Horizontal configuration……..764 RPM…….270 cfm
Vertical configuration………..1137 RPM…….398 cfm
MEMCOR"
a DuPont brand
Private & Confidential
MEMCOR"
a DuPont brand
£.
I £
M> tiK
tuaauM
:
nrvn IM
H& n
* 9 •* n^
irP'
1 ” <£
*
>
« > [Hi
B l"« Y UK
CVJI3
§
-D
M
£
i ^
-CCOHS) ““ QQ-ccc^^
m
IK
IMUMI Hi PBO
«n i w«
- —t
^
-CCCo-S)
M
*
005* Mi 1
- Mi
•JK «
**•113 «
-g-rJT ,
'nti HUM | Mtwwwmal
A
m
“
row IANK uos
PWXLSN
*
IHSTRJUENTATOS CUOVM
NCKCT
"
MENEPANE BECPEACTOR
u W»
“
CRESCENT CfTY. CA ”
TlUSFiiter fi-S-SS:
I 1 OF' I I -
V1W AO
»0 sou PC 1
Private & Confidential
2 Scope of Supply
The following equipment is included with the proposed scope of supply.
2.1 Equipment Scope of Supply
Membrane Operating System Equipment
QTY DESCRIPTION
288 B40N membrane submodules fabricated of oxidant-resistant polyvinylidene fluoride (PVDF) membrane material.
288 MemPulse Device Skirt Aeration MBR With Airlift
228 MemPulse Air Dropper MBR
18 Anti-sway brackets
72 MemPulse Bumper Assembly
1 Lot Replacement Hardware Including Clips, Supports, and O-Rings 2 Lots Spares Kit MBR Rack MemPulse
2.3 Manufacturer’s Services
The entire execution process from design to start-up will be supported by DuPont’s experienced engineering team and a Project Management Professional® (PMP) certified project manager. A DuPont Field Service Technician will be on site to supervise the installation, commissioning and start-up of the proposed MBR system and train operators. The following table details the personal support your MEMPULSE MBR project will receive:
QTY DESCRIPTION
One (1)
Electronic PDF
MEMCOR MBR system submittal including:
- Process Overview
- Valve, Equipment and Instrumentation List
- Manufacturer’s Cut Sheets
- Mechanical Drawings
One (1)
Electronic PDF
Operation and maintenance manuals are included. Manuals will conform to DuPont’s commercial standards. This shall include detailed, project-specific manufacturer drawings and cut sheets for major equipment, valves, and instruments. No drawings, except those used internally by consultant/customer, are to be reproduced without the expressed, written permission of DuPont.
15 Service Days
Eight-hour service-days for manufacturer’s services at regular intervals during the project to ensure proper implementation of the MEMCOR MBR system.
The services included are:
- On-site supervision that includes MEMCOR onsite assistance for technical direction on rack assembly, and two (2) trips
- Days onsite assistance from a certified Service Technician for technical direction on mechanical upgrades for MemPulse retrofit, and one (1) trip - Program upgrade to existing PLC
- One (1) day of operator training
- One (1) day site readiness inspection prior to mobilization MEMCOR"
a DuPont brand
Private & Confidential
2.4 Follow on Services
Additional DuPont field service can be purchased as needed on a per diem basis. Field Service rates are currently $1,650 per day, per person plus travel expenses at cost plus 5% mark up.
DuPont recommends annual preventative maintenance performed by qualified DuPont field service personnel. An annual preventative maintenance contract consists of 2 field service technicians on site for 3 days. The technicians will perform a mechanical inspection of all valves, pumps, compressors and other key process equipment. A review of the SCADA program will be performed to ensure all software is current and performing properly. A complete membrane inspection will be performed along with data collection to maximize system performance.
At the completion of the preventative maintenance visit a detailed field service report will be generated.
Recommendations on mechanical repairs, changes in process set points and other observations will be provided.
MEMCOR"
a DuPont brand
Private & Confidential
Equipment and Services Provided by Others
All other works and equipment necessary to complete the project and not shown as being supplied by DuPont shall be supplied by others, including but not limited to:
• Civil and/or construction works associated with modifications to the existing MemJet system including the following:
o Removal of existing MemJet laterals.
o Installation of anti-sway brackets.
o Removal and modification of existing mixed-liquor headers. • Unloading, unpacking, storage (according to DuPont’s recommendation), installation, assembly and field erection of the MEMCOR system.
• Pipe support including pipe hangers for all piping supplied outside the MEMCOR units. • Pneumatic lines supplying air to the pneumatic actuators. • Neutralization system to process the chemical cleaning waste prior to disposal (if applicable) • Chemical transfer systems for services other than related to the chemical cleaning of the membrane modules, specifically coagulant transfer systems.
• Supply and storage of all chemicals required for MEMCOR membrane filtration system cleaning, maintenance, and/or operation.
• Supply and installation of all control wiring, power cabling including cabling tray, conduits, fittings and supports as necessary.
• Installation of control panels not mounted on the MEMCOR units. • Instrumentation not specifically listed in the MEMCOR scope as specified herein. • Spare Parts.
• Pump alignment and vibration analysis.
• Lubricants.
• Engineering services other than listed in the MEMCOR scope above including structural or foundation design. • Supervision of installation.
• Permits and approvals.
• Anchor bolt and anchor bolt calculations (if required by the Engineer) for all equipment supplied in the MEMCOR scope.
• Grouting.
MEMCOR"
a DuPont brand
Private & Confidential
3 DuPont – Standard Terms of Sale
1. Applicable Terms. These terms govern the purchase and sale of equipment, products, related services, leased products, and media goods if any (collectively herein "Work"), referred to in Seller’s proposal ("Seller’s Documentation"). Whether these terms are included in an offer or an acceptance by Seller, such offer or acceptance is expressly conditioned on Buyer’s assent to these terms. Seller rejects all additional or different terms in any of Buyer’s forms or documents.
2. Payment. Buyer shall pay Seller the full purchase price as set forth in Seller’s Documentation. Unless Seller’s Documentation specifically provides otherwise, freight, storage, insurance and all taxes, levies, duties, tariffs, permits or license fees or other governmental charges relating to the Work or any incremental increases thereto shall be paid by Buyer. If Seller is required to pay any such charges, Buyer shall immediately reimburse Seller. If Buyer claims a tax or other exemption or direct payment permit, it shall provide Seller with a valid exemption certificate or permit and indemnify, defend and hold Seller harmless from any taxes, costs and penalties arising out of same. All payments are due within 30 days after receipt of invoice. Buyer shall be charged the lower of 1 ½% interest per month or the maximum legal rate on all amounts not received by the due date and shall pay all of Seller’s reasonable costs (including attorneys’ fees) of collecting amounts due but unpaid. All orders are subject to credit approval by Seller. Back charges without Seller’s prior written approval shall not be accepted.
3. Delivery. Delivery of the Work shall be in material compliance with the schedule in Seller’s Documentation. Unless Seller’s Documentation provides otherwise, delivery terms are Ex Works Seller’s factory (Incoterms 2010). Title to all Work shall pass upon receipt of payment for the Work under the respective invoice. Unless otherwise agreed to in writing by Seller, shipping dates are approximate only and Seller shall not be liable for any loss or expense (consequential or otherwise) incurred by Buyer or Buyer’s customer if Seller fails to meet the specified delivery schedule.
4. Ownership of Materials and Licenses. All devices, designs (including drawings, plans and specifications), estimates, prices, notes, electronic data, software and other documents or information prepared or disclosed by Seller, and all related intellectual property rights, shall remain Seller’s property. Seller grants Buyer a non-exclusive, non-transferable license to use any such material solely for Buyer’s use of the Work. Buyer shall not disclose any such material to third parties without Seller’s prior written consent. Buyer grants Seller a non-exclusive, non-transferable license to use Buyer’s name and logo for marketing purposes, including but not limited to, press releases, marketing and promotional materials, and web site content.
5. Changes. Neither party shall implement any changes in the scope of Work described in Seller’s Documentation without a mutually agreed upon change order. Any change to the scope of the Work, delivery schedule for the Work, any Force Majeure Event, any law, rule, regulation, order, code, standard or requirement which requires any change hereunder shall entitle Seller to an equitable adjustment in the price and time of performance.
6. Force Majeure Event. Neither Buyer nor Seller shall have any liability for any breach or delay (except for breach of payment obligations) caused by a Force Majeure Event. If a Force Majeure Event exceeds six (6) months in duration, the Seller shall have the right to terminate the Agreement without liability, upon fifteen (15) days written notice to Buyer, and shall be entitled to payment for work performed prior to the date of termination. “Force Majeure Event” shall mean events or circumstances that are beyond the affected party’s control and could not reasonably have been easily avoided or overcome by the affected party and are not substantially attributable to the other party. Force Majeure Event may include, but is not limited to, the following circumstances or events: war, act of foreign enemies, terrorism, riot, strike, or lockout by persons other than by Seller or its sub-suppliers, natural catastrophes or (with respect to on-site work), unusual weather conditions.
7. Warranty. Subject to the following sentence, Seller warrants to Buyer that the (i) Work shall materially conform to the description in Seller’s Documentation and shall be free from defects in material and workmanship and (ii) the Services shall be performed in a timely and workmanlike manner. Determination of suitability of treated water for any use by Buyer shall be the sole and exclusive responsibility of Buyer. The foregoing warranty shall not apply to any Work that is specified or otherwise demanded by Buyer and is not manufactured or selected by Seller, as to which (i) Seller hereby assigns to Buyer, to the extent assignable, any warranties made to Seller and (ii) Seller shall have no other liability to Buyer under warranty, tort or any other legal theory. The Seller warrants the Work, or any components thereof, through the earlier of (i) eighteen (18) months from delivery of the Work or (ii) twelve (12) months from initial operation of the Work or ninety (90) days from the performance of services (the “Warranty Period”). If Buyer gives Seller prompt written notice of breach of this warranty within the Warranty Period, Seller shall, at its sole option and as Buyer’s sole and exclusive remedy, repair or replace the subject parts, re-perform the Service or refund the purchase price. Unless otherwise agreed to in writing by Seller, (i) Buyer shall be responsible for any labor required to gain access to the Work so that Seller can assess the available remedies and (ii) Buyer shall be responsible for all costs of installation of repaired or replaced Work. If Seller determines that any claimed breach is not, in fact, covered by this warranty, Buyer shall pay Seller its then customary charges for any repair or replacement made by Seller. Seller’s warranty is conditioned on Buyer’s (a) operating and maintaining the Work in accordance with Seller’s instructions, (b) not making any unauthorized repairs or alterations, and (c) not being in default of any payment obligation to Seller. Seller’s warranty does not cover (i) damage caused by chemical action or abrasive material, misuse or improper installation (unless installed by Seller) and (ii) media goods (such as, but not limited to, resin, membranes, or granular activated carbon media) once media goods are MEMCOR"
a DuPont brand
Private & Confidential
installed. THE WARRANTIES SET FORTH IN THIS SECTION AND THE WARRANTY SET FOR IN THE “EXTENDED LOW PRESSURE MEMBRANE MODULE WARRANTY” SECTION OF DUPONT’S PROPOSAL ARE THE SELLER’S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECT TO THE LIMITATION OF LIABILITY PROVISION BELOW. SELLER MAKES
NO OTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE.
8. Indemnity. Seller shall indemnify, defend and hold Buyer harmless from any claim, cause of action or liability incurred by Buyer as a result of third-party claims for personal injury, death or damage to tangible property, to the extent caused by Seller's negligence. Seller shall have the sole authority to direct the defense of and settle any indemnified claim. Seller’s indemnification is conditioned on Buyer (a) promptly, within the Warranty Period, notifying Seller of any claim, and (b) providing reasonable cooperation in the defense of any claim.
9. Assignment. Neither party may assign this Agreement, in whole or in part, nor any rights or obligations hereunder without the prior written consent of the other party; provided, however, the Seller may assign its rights and obligations under these terms to its affiliates or in connection with the sale or transfer of the Seller’s business and Seller may grant a security interest in the Agreement and/or assign proceeds of the agreement without Buyer’s consent.
10. Termination. Either party may terminate this agreement, upon issuance of a written notice of breach and a thirty (30) day cure period, for a material breach (including but not limited to, filing of bankruptcy, or failure to fulfill the material obligations of this agreement). If Buyer suspends an order without a change order for ninety (90) or more days, Seller may thereafter terminate this Agreement without liability, upon fifteen (15) days written notice to Buyer, and shall be entitled to payment for work performed, whether delivered or undelivered, prior to the date of termination.
11. Dispute Resolution. Seller and Buyer shall negotiate in good faith to resolve any dispute relating hereto. If, despite good faith efforts, the parties are unable to resolve a dispute or claim arising out of or relating to this Agreement or its breach, termination, enforcement, interpretation or validity, the parties will first seek to agree on a forum for mediation to be held in a mutually agreeable site. If the parties are unable to resolve the dispute through mediation, then any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration in Pittsburgh, Pennsylvania before three arbitrators who are lawyers experienced in the discipline that is the subject of the dispute and shall be jointly selected by Seller and Buyer. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. The Arbitrators shall issue a reasoned decision of a majority of the arbitrators, which shall be the decision of the panel. Judgment may be entered upon the arbitrators’ decision in any court of competent jurisdiction. The substantially prevailing party as determined by the arbitrators shall be reimbursed by the other party for all costs, expenses and charges, including without limitation reasonable attorneys’ fees, incurred by the prevailing party in connection with the arbitration. For any order shipped outside of the United States, any dispute shall be referred to and finally determined by the International Center for Dispute Resolution in accordance with the provisions of its International Arbitration Rules, enforceable under the New York Convention (Convention on the Recognition and Enforcement of Foreign Arbitral Awards) and the governing language shall be English.
12. Export Compliance. Buyer acknowledges that Seller is required to comply with applicable export laws and regulations relating to the sale, exportation, transfer, assignment, disposal and usage of the Work provided under this Agreement, including any export license requirements. Buyer agrees that such Work shall not at any time directly or indirectly be used, exported, sold, transferred, assigned or otherwise disposed of in a manner which will result in non-compliance with such applicable export laws and regulations. It shall be a condition of the continuing performance by Seller of its obligations hereunder that compliance with such export laws and regulations be maintained at all times. BUYER AGREES TO INDEMNIFY AND HOLD SELLER HARMLESS FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, SANCTIONS AND FINES RELATED TO NONCOMPLIANCE WITH APPLICABLE EXPORT LAWS AND REGULATIONS.
13. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY, SELLER SHALL NOT
BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND SELLER’S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR USE OF THE WORK, INCLUDING WITHOUT
LIMITATION ANY LIABILITY FOR ALL WARRANTY CLAIMS OR FOR ANY BREACH OR FAILURE TO PERFORM ANY OBLIGATION UNDER THE CONTRACT, SHALL NOT EXCEED THE PURCHASE PRICE PAID FOR THE WORK. THESE
LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
14. Rental Equipment / Services. Any leased or rented equipment (#Leased Equipment”) provided by Seller shall at all times be the property of Seller with the exception of certain miscellaneous installation materials purchased by the Buyer, and no right or property interest is transferred to the Buyer, except the right to use any such Leased Equipment as provided herein.
Buyer agrees that it shall not pledge, lend, or create a security interest in, part with possession of, or relocate the Leased Equipment. Buyer shall be responsible to maintain the Leased Equipment in good and efficient working order. At the end of the initial term specified in the order, the terms shall automatically renew for the identical period unless canceled in writing by Buyer MEMCOR"
a DuPont brand
Private & Confidential
or Seller not sooner than three (3) months nor later than one (1) month from termination of the initial order or any renewal terms.
Upon any renewal, Seller shall have the right to issue notice of increased pricing which shall be effective for any renewed terms unless Buyer objects in writing within fifteen (15) days of issuance of said notice. If Buyer timely cancels service in writing prior to the end of the initial or any renewal term this shall not relieve Buyer of its obligations under the order for the monthly rental service charge which shall continue to be due and owing. Upon the expiration or termination of this Agreement, Buyer shall promptly make any Leased Equipment available to Seller for removal. Buyer hereby agrees that it shall grant Seller access to the Leased Equipment location and shall permit Seller to take possession of and remove the Leased Equipment without resort to legal process and hereby releases Seller from any claim or right of action for trespass or damages caused by reason of such entry and removal.
15. Miscellaneous. These terms, together with any Contract Documents issued or signed by the Seller, comprise the complete and exclusive statement of the agreement between the parties (the #Agreement”) and supersede any terms contained in Buyer’s documents, unless separately signed by Seller. No part of the Agreement may be changed or cancelled except by a written document signed by Seller and Buyer. No course of dealing or performance, usage of trade or failure to enforce any term shall be used to modify the Agreement. To the extent the Agreement is considered a subcontract under Buyer’s prime contract with an agency of the United States government, in case of Federal Acquisition Regulations (FARs) flow down terms, Seller will be in compliance with Section 44.403 of the FAR relating to commercial items and those additional clauses as specifically listed in 52.244-6, Subcontracts for Commercial Items (OCT 2014). If any of these terms is unenforceable, such term shall be limited only to the extent necessary to make it enforceable, and all other terms shall remain in full force and effect. The Agreement shall be governed by the laws of the Commonwealth of Pennsylvania without regard to its conflict of laws provisions. Both Buyer and Seller reject the applicability of the United Nations Convention on Contracts for the international sales of goods to the relationship between the parties and to all transactions arising from said relationship.
MEMCOR"
a DuPont brand
Private & Confidential
4 Extended Low-Pressure Membrane Module Warranty
1. Term of the Low Pressure Membrane Module Warranty
a. This Warranty shall commence (“Commencement Date”) on the earlier of:
i) wet startup of the equipment, or
ii) 6 months after the delivery of the final low pressure membrane modules to the Buyer. iii) This Warranty shall continue for a total period of Ten (10) years from the Commencement Date (the “Module Warranty Period”).
2. Warranty Replacement Schedule
a. First 12 Months: If a low pressure membrane module shall require replacement under the repair and replacement conditions described in Paragraph 3 above during the first twelve (12) months of the ”Module Warranty Period”, a replacement will be supplied by Seller at no charge. b. Next 108 Months: If a low pressure membrane module shall require replacement under the repair and replacement conditions described in Paragraph 2 above during the next One hundred eight (108) months of the Module Warranty Period, a replacement will be supplied by Seller and invoiced based upon a prorata value of a total of One hundred twenty (120) months. The pro-rata value shall be determined using a replacement price of US$1,500.00 per module adjusted by the increase in the North American Consumer Price Index (CPI) All Urban Consumers (US City Average), and reducing this price by 1/120 th for each
month remaining in the 120-month period.
c. Replacement modules supplied by the Seller to Buyer under warranty shall assume the balance of the low pressure membrane module warranty that remained on the defective low pressure membrane module that was replaced under warranty.
d. Replacement modules supplied by seller to Buyer outside of warranty shall carry the same warranty as the original membranes. Replacement membranes supplied outside of warranty will be provided at $1,500 per membrane adjusted by the increase in the North American Consumer Price Index (CPI) All Urban Consumers (US City Average).
e. Freight costs associated with the furnishing of replacement modules provided under the low pressure membrane module warranty is not included in the warranty replacement price. Accordingly, the shipping/delivery terms for replacement modules supplied under the low pressure membrane module warranty shall be “FCA Seller’s Facility” and Seller shall arrange, and Buyer shall pay for, transportation of replacement membrane modules to Buyer’s facility.
3. Repair and Replacement Conditions
a. In the event an individual low pressure membrane module exhibits defects in material or workmanship, as defined in Paragraph 3.b. below, the Seller shall, at its sole option and as the Buyer’s sole remedy, conduct either of the following:
i) Repair or modify the low pressure membrane module(s) at no cost to Buyer; or ii) Provide replacement low pressure membrane modules per the warranty replacement schedule listed in Paragraph 6 below.
b. Membrane modules shall be deemed to be exhibiting defects in material or workmanship under the following conditions:
i) If the membrane module(s) fails Seller’s standard integrity test for MBR and cannot be repaired by the Owner; and
ii) If the membrane module(s) fail to meet the filtrate flow capacity, as outlined in the Design Basis in the Contract Documents; or
iii) If the membrane module(s) cause the system to exceed the effluent turbidity and/or total suspended solids requirements for this project, as outlined in the Design Basis in the Contract Documents.
MEMCOR"
a DuPont brand
Private & Confidential
c. Buyer will return to Seller a photograph of the end of each low-pressure membrane module with the serial number to qualify for a replacement module.
4. Low Pressure Membrane Module Warranty Exclusions: The Buyer recognizes that damage resulting from any of the following shall be excluded from coverage under the low-pressure membrane module warranty:
a. Any person other than an employee or representative of Seller has altered the membrane operating system without prior written approval by Seller;
b. OWNER causing or permitting the membrane modules to dry or to have moisture content below that specified in the operating instructions either during storage or operation. Shutdown, storage, maintenance and start-up procedures of membranes must be as specified in the Operation & Maintenance Manual; c. Mixed liquor suspended solids concentration exceeding a maximum of 14,500 mg/L in the membrane tank:
d. Unusual plant upsets, presence of other potential transients or other undefined operating conditions that can affect membrane performance or life. This includes but is not limited to polymer “dumps”, emulsified fats, oil and grease content in excess of 100 mg/L entering the biological system, the use, malfunction or by-pass of any equipment which allows the accumulation of non-biodegradable material in the membrane tanks, any bypass of the ≤2.0mm punched hole or woven wire pre-screen ahead of the aeration basins, rags or debris that fall into the biological or membrane tanks, toxic wastes entering the plant that upset the biological process;
e. Any damage/defect caused by chemical or physical conditions such as (but not limited to) pH, temperature, chemicals, effluent COD is greater than 50 mg/L or climatic factors outside the recommended operating parameters in the appropriate section of the Operation & Maintenance Manual; f. Ammonia concentrations in the membrane tank greater than 3 mg/L; g. Any damage directly or indirectly related to PLC and/or HMI/SCADA modifications without Seller’s express written consent.
h. Improper maintenance or operation of equipment (including failure to perform periodic chemical cleans) as defined in Seller supplied operating and maintenance manual. i. Neutralization and/or reduction of chemical cleaning solutions are performed in the membrane tank without written authorization from Seller;
j. Supply of influent water exhibiting parameters inconsistent with the parameters determined or specified at time of bid and/or pilot testing.
k. Sludge retention time (SRT) is:
• less than 5 days total SRT over a 2-day history or
• less than as determined by the over any 30-day period: SRT = 10 / 1.029(T-20) Where: SRT = minimum SRT for biological process (average for any 30-day period) T = wastewater temperature (°C); or
• Design total SRT below over any 30-day period or greater than 50 days total SRT over a 30-day period.
5. Warranty Conditions: This warranty is conditioned upon Buyer:
a. Not being in default of any payment obligations to Seller; and b. Maintaining hand-written or electronic operational logs and providing such logs to Seller in the event of a warranty claim.
c. Unless the capillary suction time (CST) is less than 100 seconds for mixed liquor before the membrane tank, the CST method should be as defined in Standard Method 2710G for the Examination of Wastewater Treatment (latest edition), except that a 10-mm diameter stainless steel reservoir should be utilized rather than an 18-mm diameter.
6. The Warranty is expressly excluded from any performance bond(s) which may be furnished by the Seller.
7. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR OTHER DAMAGES AND SELLER’S TOTAL LIABILITY UNDER THIS EXTENDED
LOW PRESSURE MEMBRANE MODULE WARRANTY, WHEN ADDED TO ALL LIABILITY OF SELLER TO MEMCOR"
a DuPont brand
Private & Confidential
THE BUYER AND ANY END USER OF THE SYSTEM, IF DIFFERENT FROM THE BUYER, UNDER THE
SYSTEM SALE CONTRACT, SHALL NOT EXCEED THE LIMITATION ON LIABILITY SET FORTH IN THE SYSTEM SALE CONTRACT. THE FOREGOING LIMITATIONS APPLY REGARDLESS OF WHETHER THE
LIABILITIES OR DAMAGES ARISE OR ARE ALLEGED TO ARISE UNDER CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
5 Additional Technical Documents
The following technical documents are attached to this proposal. If there is any additional information that we can provide to assist you, please contact the Technical Sales Manager listed above. • MemJet to MemPulse conversion instructions
MEMCOR"
a DuPont brand
< OUP0NT> This document is private & confidential and shall remain the sole property of DuPont This document may not be reproduced or distributed without pnor wntten approval of DuPont. No freedom from infringement of any patent or trademark owned by DuPont or others is to be inferred. DuPont assumes no obligation or liability for the information in this document References to‘DuPont" or the "Company" mean the DuPont legal entity selling the products to Customer unless other Water Solutions wise expressly noted dupont.com/water DuPont , the DuPont Oval Logo, and all trademarks and service marks denoted with , SM or 1 are owned by affiliates of DuPont de Nemours, Inc unless otherwise noted. © 2020 DuPont.
4/21/22, 2:26 PM 14.28.020 Sole source procurement.
https://qcode.us/codes/crescentcity/ 1/1
Crescent City Municipal Code
Up Previous Next Main Search Print No Frames
Title 14 PROCUREMENT PROCEDURES
Chapter 14.28 EXCEPTIONS TO PROCUREMENT RULES
14.28.020 Sole source procurement.
A. In the event the contract or purchase contemplated is only capable of being performed by a sole provider such as a public utility or the holder of an exclusive patent or franchise, for purchase of unique or innovative goods or services including but not limited to computer software and technology, or for purchase of goods or services when there is a demonstrated need for compatibility with an existing item or service, then the contract or purchase shall be exempt from normal procurement procedures as outlined in this title.
B. A sole source may be designated when it is apparent that a needed product or service is uniquely available from the source, or for all practical purposes, it is justifiably in the best interest of the city. Under these circumstances, city bidding requirements may be dispensed with when the services or goods are only available from one source either because:
1. The brand or trade name article, goods, or product or proprietary service is the only one which will properly meet the needs of the city; or
2. The item or service is unique and available only from a sole source; or
3. The item or service is designed to match others already in use or necessary to be compatible with others already in use.
C. Each sole source procurement must be documented in a manner to clearly articulate the justification for the sole source procurement. The city manager must approve all sole source determinations. (Ord. 808 § 2, 2019) View the mobile version.