Agenda, closed session, second session — Crescent City City Council, May 16, 2022

1 | P a g e
5/16/22 COUNCIL AGENDA

CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MONDAY MAY 16, 2022 6:00 P.M.

CLOSED SESSION WILL BEGIN AT 5:00 P.M.

ZOOM PHONE NUMBER: (253) 215-8782
ZOOM WEBINAR ID: 829 7937 5589
MUTE / UNMUTE PRESS *6
RAISE HAND PRESS *9
The public may access and participate in the public meeting using one or more of the following methods:
1) Attend the meeting in person, public comment at the podium will be allowed. 2) Participate live online via Zoom (details below) or by utilizing the link to join the meeting posted on both the City of Crescent City – City Hall Facebook page and the City of Crescent City website (www.crescentcity.org), public comment may be made by using the raise hand feature on Zoom;
3) Watch the meeting via livestream on YouTube (channel: City of Crescent City, California), public comment may be made by calling in to the meeting using the Zoom phone number; 4) Public comments may be made in advance by submitting written comment via [email protected] or by filing it with the City Clerk at 377 J Street, Crescent City, California, 95531. All public comments (via email or mail) must be received by the City Clerk prior to 12:00 p.m. the day of the meeting. Please identify the meeting date and agenda item to which your comment pertains in the subject line. Public comments so received will be forwarded to the City Council and posted on the website next to the agenda. Written public comments will not be read aloud during the meeting.

Notice regarding Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (707)464-7483, ext. 223. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-

35.104 ADA Title II]. For TTYDD use for speech and hearing impaired, please dial 711. A full AGENDA

REGULAR CITY COUNCIL MEETING

FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
2 | P a g e
5/16/22 COUNCIL AGENDA
agenda packet may be reviewed at City Hall, 377 J Street, Crescent City, CA or on our website:
www.crescentcity.org
CLOSED SESSION 5:00 P.M.

Call to Order
Roll Call

1. Conference with Legal Counsel – Existing Litigation (Gov. Code § 54956.9(d)(1)):

Bertsch-Ocean View Community Services District v. City of Crescent City, Del Norte Superior Court Case No. CVUJ-2020-1287

2. Conference with Legal Counsel – Potential Litigation (Gov. Code § 54956.9(d)(4)):
two cases

3. Conference with Legal Counsel – Exposure to Litigation (Gov. Code § 54956.9(d)(2):
one case
OPEN SESSION 6:00 P.M.

Call to order
Roll call
Pledge of Allegiance

REPORT OUT OF CLOSED SESSION

CEREMONIAL ITEMS

1. Crescent City Police Department Awards
• 2021 Officer of Year: Officer Alex Pearson
• 2021 Investigator of the Year: Officer Ethan Miller
• Chief Accommodation: Advocate for Victim Rights– Officer Daniel Sanders

PUBLIC COMMENT PERIOD
Any member of the audience is invited to address the City Council on any matter that is within the jurisdiction of the City of Crescent City. Comments of public interest or on matters appearing on the agenda are accepted. Note, however, that the Council is not able to undertake extended discussion or act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. All comments shall be directed toward the entire Council. Any comments that are not at the microphone are out of order and will not be a part of the public record. After receiving recognition from the Mayor, please state your name and city or county residency for the record. Public comment is limited to three (3) minutes. The public is additionally allotted three minutes each in which to speak on any item on the agenda prior to any action taken by the Council.

CONSENT CALENDAR

2. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period April 23, 2022 through May 7, 2022.

3. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending May 7, 2022, paid May 13, 2022.
3 | P a g e
5/16/22 COUNCIL AGENDA

4. Actions to Implement Organizational Personnel Changes • Approve and adopt Resolution No. 2022-32, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CITY’S BUDGET FOR FISCAL YEAR 2021-2022 AND UPDATING THE POSITION CONTROL

SCHEDULE

5. Purchase of Lawn Mower for the Parks
• Recommendation: Approve and adopt Resolution No. 2022-33, A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY

6. Replacement of Fencing at Peterson Park
• Recommendation: Approve and adopt Resolution 2022-34, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY

PUBLIC HEARING

7. 2022 CDBG Notice of Funding Availability
• Recommendation: Open public hearing
• Hear staff report
• Technical questions from the Council
• Further Council discussion
• Discuss potential applications
• Consider recommendations
• Direct staff to prepare an application for CDBG funding under the 2022 Notice of Funding Availability to include [name projects]

ADJOURN TO THE CRESCENT CITY HOUSING AUTHORITY

CALL TO ORDER

ROLL CALL
PUBLIC COMMENT (Housing Authority matters not on the agenda) CONSENT CALENDAR - None

NEW BUSINESS

8. Project Based Vouchers to Synergy for Use at the Valhalla Pacific Townhomes • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Recommendation:

1. Conditionally award 25 Project Based Vouchers (PBV’s) to Synergy pending completion of (or exemption from) NEPA review and subsidy layering analysis prior to execution of a Housing Assistance Payments Contract.

2. Approve and adopt Resolution No. HA2022-02, A Resolution of the Board of Directors of the Crescent City Housing Authority Approving the Selection of a Housing Choice Voucher Project Based Voucher Proposal.
4 | P a g e
5/16/22 COUNCIL AGENDA
PUBLIC HEARING - None

ADJOURNMENT
Adjourn the Crescent City Housing Authority Board of Directors to the next regularly scheduled meeting of the Housing Authority of June 20, 2022 at Flynn Center, 981 H Street, Crescent City, CA 95531

RECONVENE CITY COUNCIL MEETING

CONTINUING BUSINESS
REPORTS AND PRESENTATIONS - None

NEW BUSINESS

9. Budget Recommendations From Measure S Oversight Committee for FY 21 /22 • Recommendation: Hear staff report
• Technical questions from Council
• Receive public comment
• Council discussion
• Adopt Resolution No. 2022-35, A Resolution of the City Council of the City of Crescent City Amending the Fiscal Year 2021-22 Budget
and direct City staff to advertise for bids
• Approve plans and specifications for the Measure S Collector Streets Rehabilitation • Further Council discussion
• Receive public comment
• Technical questions from the Council
• Recommendation: Hear staff report

11. Measure S Collector Streets Maintenance & Preservation Authorization to Bid 2021-2022 BUDGET OF THE CITY OF CRESCENT CITY

COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR • Approve and adopt Resolution No. 2022-36, A RESOLUTION OF THE CITY improvements in a total amount not to exceed $255,688
• Authorize the City Manager to sign contracts for additional materials for Front Street construction of Measure S Front Street improvements from G to I Street Inc. upon approval as to form by the City Attorney for materials to be used in the • Approve and authorize the City Manager to sign a contract with Tidewater Contractors I Street and direct City staff to advertise the project for bid • Approve plans and specifications for Measure S Front Street Improvements from G to • Further Council discussion
• Receive public comment
• Technical questions from the Council
• Recommendation: Hear staff report

10. Measure S Front Street Improvements From G to I Street 5 | P a g e
5/16/22 COUNCIL AGENDA
Protection District Station, 255 Washington, Crescent City, CA 95531.

Protection District scheduled for Tuesday, May 17, 2022 at 5:30 p.m. in the Crescent Fire Adjourn to the special joint meeting of the City Council of the City of Crescent City / Crescent Fire

ADJOURNMENT
staff or take action to have staff place a matter of business on a future agenda. reports on their own activities. They may ask questions for clarification, make a referral to Gov’t Code § 54954.2(a), City Council Members may make brief announcements or brief ➢ Reports, Concerns, Referrals, Council travel and training reports – In accordance with by any member present shall be considered an order of the City Council.) of the City Manager. (Directives from individual Council Members that are not objected to to the administrative services of the City and provide direction with respect to subordinates Code § 2.08.200, the City Council may instruct the city manager on matters of importance ➢ City Manager Report and City Council Directives – Pursuant to Crescent City Municipal respect to such matters.

Crescent City. Authorize the Mayor to sign the appropriate letters and/or positions with ➢ Legislative Matters – Consider miscellaneous legislative matters pertinent to the City of

CITY COUNCIL ITEMS
of Beachfront Park
• Select a Member of the Council to be on the consultant interview panel for Phase 1 • Further Council discussion
• Receive public comment
• Technical questions from the Council
• Recommendation: Hear staff report

CONSULTANT INTERVIEW PANEL

14. SELECTION OF COUNCIL MEMBER FOR BEACHFRONT PARK PHASE 1 related support services
Engineering, as-needed for engineering, planning, environmental, architectural, and Michael Young, OL&A Consulting Engineers, Inc., PGA design, Inc., SHN, and Stover Services, Harper & Associates Engineering, Matson & Vallerga Architects, Inc., Design Workshop, Inc., EBA Engineering Services, Freshwater Environmental form by the City Attorney contracts with AECOM, Calpo Hom & Dong Architects, • Recommendation: Approve and Authorize City manager to sign upon approval as to • Further Council discussion
• Receive public comment
• Technical questions from the Council
• Recommendation: Hear staff report
Contracts

13. Engineering, Planning, Environmental, Architectural & Related Support Services REPAIR AND ACCOUNTABILITY ACT OF 2017
PROJECTS FOR FISCAL YEAR 2022-23 TO BE FUNDED BY SB1: THE ROAD

THE CITY COUNCIL OF THE CITY OF CRESCENT CITY ADOPTING A LIST OF • Recommendation: Approve and adopt Resolution No. 2022-37, A RESOLUTION OF • Further Council discussion
• Receive public comment
• Technical questions from the Council
• Recommendation: Hear staff report

12. List of Proposed Local Street Projects for the Road Repair and Accountability Act of 2017 6 | P a g e
5/16/22 COUNCIL AGENDA
POSTED:

May 13, 2022
/s/ Eric Wier
City Manager
Vision:

The City of Crescent City will continue to stand the test of time and promote quality of life and community pride for our residents, businesses and visitors through leadership, diversity, and teamwork.

Mission:

The purpose of our city is to promote a high quality of life, leadership and services to the residents, businesses, and visitors we serve. The City is dedicated to providing the most efficient, innovative and economically sound municipal services building on our diverse history, culture and unique natural resources.

Values:

Accountability
Honesty & Integrity
Excellent Customer Service
Effective & Active Communication
Teamwork
Fiscally Responsible
Crescent City Police Department
Awards
2021 Officer of Year -
- Officer Alex Pearson
2021 Investigator of the Year
– Officer Ethan Miller
Chief Accommodation
Advocate for Victim Rights
– Officer Daniel Sanders
Accounts Payable
User:

Printed:
crawlings
5/11/2022 1:48 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH EDDTAX State of California EDD TAX Auto Pay 05/05/2022 0.00 5,672.86 ACH FITTAX FIT Payroll Taxes Auto Pay 05/05/2022 0.00 23,525.76 ACH PERS2 Public Emp Retirement Sys 05/05/2022 0.00 26,584.91 440553 PACPOW PacifiCorp 04/26/2022 0.00 31,692.31
440554 UB*05511 WILLIAM ANDERSON 05/05/2022 0.00 21.08
440555 APPLYALI Apply-A-Line Inc. 05/05/2022 0.00 54,136.00 440556 AUTOZONE Auto Zone 05/05/2022 0.00 11.45
440557 BLUEST Blue Star Gas Associates 05/05/2022 0.00 7,802.46 440558 BOOKCTR BookingCenter.com LLC 05/05/2022 0.00 150.00 440559 CURRYE Brad Coleman Inc 05/05/2022 0.00 44.36
440560 CHARTEC Charter Communications 05/05/2022 0.00 788.96 440561 CHEMTROL Chemtrol 05/05/2022 0.00 505.99
440562 UB*05507 FRANK COLE 05/05/2022 0.00 215.74
440563 UB*05501 MARY CORCOVELOS 05/05/2022 0.00 84.59
440564 UB*05506 KAYLA CORNWELL 05/05/2022 0.00 189.60
440565 DAILYT Country Media Inc. 05/05/2022 0.00 457.58 440566 CUMMIN Cummins Pacific LLC 05/05/2022 0.00 288.90 440567 DNCOUN D N Co Unified School Dst 05/05/2022 0.00 1,784.86 440568 DAVISKay Kalynn DAVIS 05/05/2022 0.00 150.00
440569 MISSVS Virginia Delatorre 05/05/2022 0.00 1,540.00 440570 UB*05505 MANDY DUVAL 05/05/2022 0.00 232.87
440571 EFFDEL Efficiency Delivery LLC 05/05/2022 0.00 30.00 440572 EILERE Eric Eiler 05/05/2022 0.00 179.43
440573 ENGLUN Englund Marine Supply Co. 05/05/2022 0.00 40.43 440574 UB*04047 DEBBIE ESTES 05/05/2022 0.00 37.24
440575 FAMILYRE Family Resource Center of the Redwoods 05/05/2022 0.00 87,553.45 440576 FASTENAL Fastenal Company 05/05/2022 0.00 1,112.42 440577 VERIZO2 Frontier California Inc 05/05/2022 0.00 86.43 440578 GEOTECH Geotechnical Resources, Inc. 05/05/2022 0.00 8,174.72 440579 GIERLICH Gierlich-Mitchell, Inc 05/05/2022 0.00 84.87 440580 UB*05508 NATHAN GOODMAN 05/05/2022 0.00 5.38
440581 GRAING Grainger 05/05/2022 0.00 285.34
440582 GreenD Transportation Green DOT 05/05/2022 0.00 11,895.00 440583 UB*05509 ASHLEE HICKS 05/05/2022 0.00 164.37
440584 Home Dep Home Depot Credit Services 05/05/2022 0.00 2,234.44 440585 INDEPE Independent Business Forms, Inc 05/05/2022 0.00 275.98 440586 UB*05502 WINTER KNAUER 05/05/2022 0.00 250.00
440587 LESSCH Les Schwab Tire Centers of California Inc 05/05/2022 0.00 132.38 440588 UB*05510 MICHAEL LILIENTHAL 05/05/2022 0.00 199.50 440589 UB*05513 FELIZA LOPEZ 05/05/2022 0.00 250.00
440590 THRIFT Malcolm Kelly Inc. 05/05/2022 0.00 285.31 440591 MISSIO Mission Linen Supply 05/05/2022 0.00 409.76 440592 UB*05286 PARSA MOTAVALLI 05/05/2022 0.00 177.40
440593 MYGOV MYGOV, LLC 05/05/2022 0.00 3,960.00
440594 NCAGLOV NCG Safety Inc 05/05/2022 0.00 135.93
440595 NCCENT NCL of Wisconsin Inc 05/05/2022 0.00 3,820.76 440596 NCLAB North Coast Laboratories LTD 05/05/2022 0.00 255.00 AP Checks by Date - Summary by Check Number (5/11/2022 1:48 PM) Page 1 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 440597 NCRCT North Coast Rape Crisis Team 05/05/2022 0.00 15,574.34 440598 NORTHR Northridge Electric LLC 05/05/2022 0.00 17,749.37 440599 OFFICEDE Office Depot 05/05/2022 0.00 56.47
440600 OREILLY O'Reilly Auto Enterprises LLC 05/05/2022 0.00 15.13 440601 OTIS E Otis Elevator Company Inc 05/05/2022 0.00 323.09 440602 MENDES Pacific Packaging & Supply Co Inc 05/05/2022 0.00 1,043.06 440603 PACPOW PacifiCorp 05/05/2022 0.00 30,771.32
440604 UB*05512 TIMOTHY PETRICK 05/05/2022 0.00 159.28
440605 DNDISP Recology Del Norte 05/05/2022 0.00 2,164.44 440606 REDSKY Red Sky Inc. 05/05/2022 0.00 29,400.00
440607 UB*05503 LACI REYNOSO 05/05/2022 0.00 172.93
440608 SHNCON SHN Consulting Engineers & Geologists Inc 05/05/2022 0.00 14,194.12 440609 DNOFFI Debra Stover 05/05/2022 0.00 134.61
440610 STOVER Ward Stover 05/05/2022 0.00 11,299.43
440611 ZSWRCBWA SWRCB 05/05/2022 0.00 200.00
440612 UB*05504 JUDITH THOMAS 05/05/2022 0.00 250.00
440613 TUFFSH Tuff Shed Inc 05/05/2022 0.00 5,943.64
440614 CALCARDS US Bank Corporate Pmt Systems 05/05/2022 0.00 2,414.68 440615 VERIZO3 Verizon Wireless Services LLC 05/05/2022 0.00 3,193.09 440616 WESTCOP West Coast Paper Co 05/05/2022 0.00 247.25 440617 WIILIAMK Kathy Williams 05/05/2022 0.00 16.88
440618 WYLIEJ Jason Wylie 05/05/2022 0.00 119.06
440619 ADVPS Elam Ray Zimmerman 05/05/2022 0.00 14,723.50 440620 CASTATE CA State Disbursement Unit 05/05/2022 0.00 158.76 440621 ICMARE Icma Retirement Trust-457 05/05/2022 0.00 2,039.89 Report Total (72 checks): 0.00 430,280.16
AP Checks by Date - Summary by Check Number (5/11/2022 1:48 PM) Page 2 AP
4-23-22 to 5-6-22 Council
User: crawlings
Printed: 5/11/2022 1:46:07 PM
Check Num Check Date Acct 1 Description Amount Selected For Vo 0 5/5/2022 610-000-2185-00000 PR Batch 00222.04.2022 State Income Tax 274.73 False 0 5/5/2022 001-240-4121-00000 PERS Adjustment-Police Holiday Not Allowable -341.02 False 0 5/5/2022 610-000-2187-00000 PR Batch 00222.04.2022 EE Contribution 487.98 False 0 5/5/2022 610-000-2187-00000 PR Batch 00222.04.2022 Survivor Benefit 0.93 False 0 5/5/2022 610-000-2187-00000 PERS Adjustment-Police Holiday Not Allowable -168.73 False 0 5/5/2022 610-000-2187-00000 PR Batch 00222.04.2022 ER Contribution 986.26 False 0 5/5/2022 610-000-2185-00000 PR Batch 00333.04.2022 State Income Tax 809.75 False 0 5/5/2022 610-000-2188-00000 PR Batch 00333.04.2022 Medicare Employee Portion 133.65 False 0 5/5/2022 610-000-2189-00000 PR Batch 00333.04.2022 Federal Income Tax 2,136.26 False 0 5/5/2022 610-000-2188-00000 PR Batch 00333.04.2022 Medicare Employer Portion 133.65 False 0 5/5/2022 610-000-2188-00000 PR Batch 00222.04.2022 Medicare Employee Portion 81.97 False 0 5/5/2022 610-000-2189-00000 PR Batch 00222.04.2022 Federal Income Tax 689.15 False 0 5/5/2022 610-000-2188-00000 PR Batch 00222.04.2022 Medicare Employer Portion 81.97 False 0 5/5/2022 610-000-2185-00000 PR Batch 00033.04.2022 State Income Tax 2,311.38 False 0 5/5/2022 610-000-2185-00000 PR Batch 00003.04.2022 State Income Tax 2,277.00 False 0 5/5/2022 610-000-2188-00000 PR Batch 00003.04.2022 Medicare Employer Portion 1,261.28 False 0 5/5/2022 610-000-2188-00000 PR Batch 00033.04.2022 Medicare Employer Portion 1,012.03 False 0 5/5/2022 610-000-2188-00000 PR Batch 00003.04.2022 Medicare Employee Portion 1,261.28 False 0 5/5/2022 610-000-2189-00000 PR Batch 00033.04.2022 Federal Income Tax 7,539.93 False 0 5/5/2022 610-000-2189-00000 PR Batch 00003.04.2022 Federal Income Tax 8,182.56 False 0 5/5/2022 610-000-2188-00000 PR Batch 00033.04.2022 Medicare Employee Portion 1,012.03 False 0 5/5/2022 610-000-2187-00000 PR Batch 00033.04.2022 ER Contribution 6,314.74 False 0 5/5/2022 610-000-2187-00000 PR Batch 00003.04.2022 Survivor Benefit 31.62 False 0 5/5/2022 610-000-2187-00000 PR Batch 00033.04.2022 EE Contribution 4,485.90 False 0 5/5/2022 610-000-2187-00000 PR Batch 00003.04.2022 Service Credit Purchase 413.20 False 0 5/5/2022 610-000-2187-00000 PR Batch 00003.04.2022 ER Contribution 8,117.14 False 0 5/5/2022 610-000-2187-00000 PR Batch 00033.04.2022 Survivor Benefit 16.90 False 0 5/5/2022 610-000-2187-00000 PR Batch 00003.04.2022 EE Contribution 6,239.99 False 440553 4/26/2022 001-313-4210-00000 Electricity 3/1-3/29/22 11.69 False 440553 4/26/2022 001-471-4210-00000 Electricity 3/1-3/29/22 1,980.04 False 440553 4/26/2022 001-120-4210-00000 Electricity 3/1-3/29/22 87.67 False 440553 4/26/2022 419-371-4210-00000 Electricity 3/1-3/29/22 13,612.60 False 440553 4/26/2022 001-250-4210-00000 Electricity 3/1-3/29/22 5.20 False 440553 4/26/2022 001-114-4210-00000 Electricity 3/1-3/29/22 42.21 False 440553 4/26/2022 001-111-4210-00000 Electricity 3/1-3/29/22 15.59 False 440553 4/26/2022 420-115-4210-00000 Electricity 3/1-3/29/22 42.21 False 440553 4/26/2022 001-240-4210-00000 Electricity 3/1-3/29/22 547.42 False 440553 4/26/2022 001-113-4210-00000 Electricity 3/1-3/29/22 42.21 False 440553 4/26/2022 001-480-4210-2020s Electricity 3/1-3/29/22 2,859.94 False 440553 4/26/2022 001-364-4210-10023 Electricity 3/1-3/29/22 4,055.84 False 440553 4/26/2022 001-470-4210-00000 Electricity 3/1-3/29/22 592.21 False 440553 4/26/2022 412-100-4210-00000 Electricity 3/1-3/29/22 4,599.60 False 440553 4/26/2022 001-230-4210-00000 Electricity 3/1-3/29/22 465.70 False 440553 4/26/2022 001-251-4210-00000 Electricity 3/1-3/29/22 18.83 False 440553 4/26/2022 508-508-4210-00000 Electricity 3/1-3/29/22 986.44 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 1 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440553 4/26/2022 419-120-4210-00000 Electricity 3/1-3/29/22 79.23 False 440553 4/26/2022 413-353-4210-35019 Electricity 3/1-3/29/22 390.99 False 440553 4/26/2022 413-351-4210-00000 Electricity 3/1-3/29/22 773.73 False 440553 4/26/2022 413-120-4210-00000 Electricity 3/1-3/29/22 84.42 False 440553 4/26/2022 413-353-4210-00000 Electricity 3/1-3/29/22 29.30 False 440553 4/26/2022 001-350-4210-00000 Electricity 3/1-3/29/22 31.17 False 440553 4/26/2022 419-111-4210-00000 Electricity 3/1-3/29/22 13.64 False 440553 4/26/2022 413-352-4210-00000 Electricity 3/1-3/29/22 34.42 False 440553 4/26/2022 413-111-4210-00000 Electricity 3/1-3/29/22 12.34 False 440554 5/5/2022 419-000-2110-00000 Refund Check 109024-000, 2516 NICKEL AVE 21.08 False 440555 5/5/2022 001-364-4450-2020s Various striping throughout CC/DNC for FY22 3,409.09 False 440555 5/5/2022 001-364-4450-10025 Various striping throughout CC/DNC for FY22 4,090.91 False 440555 5/5/2022 001-364-4450-2020s Various striping throughout CC/DNC for FY22 21,198.18 False 440555 5/5/2022 001-364-4450-10025 Various striping throughout CC/DNC for FY22 25,437.82 False 440556 5/5/2022 508-508-4390-00000 micro fuse 11.45 False 440557 5/5/2022 001-471-4220-00000 propane 03/14-04/14/22 17.65 False 440557 5/5/2022 001-480-4220-00000 propane 03/15-04/14/22 7,784.81 False 440558 5/5/2022 412-100-4409-00000 Service for 04/01-04/30/22 150.00 False 440559 5/5/2022 413-353-4390-00000 gearbox grease 44.36 False 440560 5/5/2022 420-115-4230-00000 Fiber Internet DIA @ 520 I St-4/21-5/20/22 399.00 False 440560 5/5/2022 419-371-4230-00000 broadband for security 04/26-05/25/22 89.99 False 440560 5/5/2022 419-371-4230-00000 broadband for security 4/25-5/24/22 89.99 False 440560 5/5/2022 001-471-4230-00000 Internet Service --4/27-5/26/22 2.94 False 440560 5/5/2022 001-364-4230-00000 Internet Service - -4/27-5/26/22 4.62 False 440560 5/5/2022 412-100-4230-00000 Internet Service --4/27-5/26/22 4.62 False 440560 5/5/2022 001-120-4230-00000 Internet Service --4/27-5/26/22 28.35 False 440560 5/5/2022 001-251-4230-00000 Internet Service --4/27-5/26/22 6.09 False 440560 5/5/2022 001-114-4230-00000 Internet Service --4/27-5/26/22 13.65 False 440560 5/5/2022 001-250-4230-00000 Internet Service - -4/27-5/26/22 1.68 False 440560 5/5/2022 001-350-4230-00000 Internet Service --4/27-5/26/22 10.08 False 440560 5/5/2022 419-120-4230-00000 Internet Service --4/27-5/26/22 25.62 False 440560 5/5/2022 001-470-4230-00000 Internet Service --4/27-5/26/22 2.94 False 440560 5/5/2022 413-353-4230-00000 Internet Service --4/27-5/26/22 4.41 False 440560 5/5/2022 413-111-4230-00000 Internet Service--4/27-5/26/22 3.99 False 440560 5/5/2022 001-111-4230-00000 Internet Service -4/27-5/26/22 5.04 False 440560 5/5/2022 413-120-4230-00000 Internet Service --4/27-5/26/22 27.30 False 440560 5/5/2022 001-313-4230-00000 Internet Service --4/27-5/26/22 3.78 False 440560 5/5/2022 413-352-4230-00000 Internet Service --4/27-5/26/22 11.13 False 440560 5/5/2022 001-113-4230-00000 Internet Service --4/27-5/26/22 13.65 False 440560 5/5/2022 001-480-4230-00000 Internet Service --4/27-5/26/22 2.94 False 440560 5/5/2022 420-115-4230-00000 Internet Service --4/27-5/26/22 13.64 False 440560 5/5/2022 419-111-4230-00000 Internet Service--4/27-5/26/22 4.41 False 440560 5/5/2022 419-371-4230-00000 Internet Service --4/27-5/26/22 15.74 False 440561 5/5/2022 001-480-4390-2020S PPM membrane-CREDIT -1,458.60 False 440561 5/5/2022 001-480-4390-2020S PPM membrane 1,964.59 False 440562 5/5/2022 419-000-2110-00000 Refund Check 107345-000, 365 MACKEN AVE 215.74 False 440563 5/5/2022 419-000-2110-00000 Refund Check 107586-001, 450 KELLER AVE 84.59 False 440564 5/5/2022 419-000-2110-00000 Refund Check 110838-000, 105 PINE VIEW CT 189.60 False 440565 5/5/2022 001-350-4407-00000 Maint. Worker PT 27.00 False 440565 5/5/2022 001-350-4407-00000 Maint. Worker 29.00 False 440565 5/5/2022 001-480-4407-00000 Relief Pool Supervisor Ad 104.00 False 440565 5/5/2022 001-113-4430-00000 Summary of proposed ORD#828 73.43 False 440565 5/5/2022 413-352-4430-00000 Notice of public hearing -Pretreatment program 120.15 False 440565 5/5/2022 001-240-4407-00000 Police Officer Ad 104.00 False 440566 5/5/2022 413-356-4390-35022 coolant 288.90 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 2 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440567 5/5/2022 001-230-4330-00000 Fuel for fire apparatus -Feb 2022 1,784.86 False 440568 5/5/2022 001-480-3716-00000 Refund overpayment of rental on 1/18/22 150.00 False 440569 5/5/2022 001-470-4450-00000 Janitorial services for public restrooms 4/17-4/30/22 980.00 False 440569 5/5/2022 412-100-4450-00000 Janitorial services for public restrooms 4/17-4/30/22 560.00 False 440570 5/5/2022 419-000-2110-00000 Refund Check 104233-001, 267 DEL MONTE ST 232.87 False 440571 5/5/2022 413-352-4470-00000 Sample delivery to NCL 30.00 False 440572 5/5/2022 413-353-4320-04320 Work Boot reimbursement 59.81 False 440572 5/5/2022 419-371-4320-04320 Work Boot reimbursement 59.81 False 440572 5/5/2022 001-364-4320-04320 Work Boot reimbursement 59.81 False 440573 5/5/2022 001-470-4390-00000 steel toe boot 40.43 False 440574 5/5/2022 419-000-2110-00000 Refund Check 37.24 False 440575 5/5/2022 154-485-4796-CVFPP20-CDBG-CV-0048 Mobile Food Pantry services 1/1-3/31/22 40,287.26 False 440575 5/5/2022 153-485-4796-20fbp 20-CDBG-12012 Food Pantry services 01/01-03/31/22 47,266.19 False 440576 5/5/2022 419-371-4390-00000 vending supplies 164.03 False 440576 5/5/2022 413-353-4390-00000 vending supplies 164.03 False 440576 5/5/2022 001-364-4390-10025 vending supplies 164.04 False 440576 5/5/2022 412-100-4370-00000 Corp Yard Supplies 24.81 False 440576 5/5/2022 001-480-4370-00000 Corp Yard Supplies 62.03 False 440576 5/5/2022 506-506-4370-00000 Corp Yard Supplies 24.81 False 440576 5/5/2022 001-120-4370-00000 Corp Yard Supplies 9.93 False 440576 5/5/2022 001-114-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 001-111-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 413-352-4370-00000 Corp Yard Supplies 24.81 False 440576 5/5/2022 001-471-4370-00000 Corp Yard Supplies 24.81 False 440576 5/5/2022 001-251-4370-00000 Corp Yard Supplies 1.24 False 440576 5/5/2022 413-120-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 508-508-4370-00000 Corp Yard Supplies 31.02 False 440576 5/5/2022 420-115-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 001-113-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 001-470-4370-00000 Corp Yard Supplies 279.16 False 440576 5/5/2022 419-120-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 001-313-4370-00000 Corp Yard Supplies 2.48 False 440576 5/5/2022 001-240-4370-00000 Corp Yard Supplies 24.81 False 440576 5/5/2022 001-350-4370-00000 Corp Yard Supplies 70.72 False 440577 5/5/2022 419-371-4230-00000 707-465-3386 Water Scada Phone 4/14-5/13/22 86.43 False 440578 5/5/2022 001-364-4409-2020s Engineering Consultant Pavement Mgmt Syst & TO1 8,174.72 False 440579 5/5/2022 412-100-4390-00000 pole mount 84.87 False 440580 5/5/2022 419-000-2110-00000 Refund Check 110713-000, 125 BAY VIEW DR 3.75 False 440580 5/5/2022 419-000-2110-00000 Refund Check 110713-000, 125 BAY VIEW DR 1.63 False 440581 5/5/2022 508-508-4390-60001 solenoid air control 222.79 False 440581 5/5/2022 412-100-4390-00000 wall mount bracket 56.92 False 440581 5/5/2022 508-508-4390-00000 tip over switch 5.63 False 440582 5/5/2022 001-470-4409-00000 Agreement to prepare grant application 11,895.00 False 440583 5/5/2022 419-000-2110-00000 Refund Check 110084-000, 624 LAUFF AVE 164.37 False 440584 5/5/2022 001-480-4390-00000 mulch 7.54 False
440584 5/5/2022 413-353-4390-00000 simple green/sprayer 37.91 False 440584 5/5/2022 001-480-4390-00000 paint supplies/screws 27.24 False 440584 5/5/2022 508-508-4390-00000 screws 2.77 False
440584 5/5/2022 506-506-4390-00000 rivets 13.57 False
440584 5/5/2022 506-506-4390-00000 janitorial supplies for Cultural Ctr 14.42 False 440584 5/5/2022 506-506-4390-00000 supplies for IT office 76.85 False 440584 5/5/2022 001-470-4390-00000 paint 77.48 False
440584 5/5/2022 506-506-4390-00000 tools/water 110.74 False 440584 5/5/2022 506-506-4390-00000 supplies for IT office 17.82 False 440584 5/5/2022 506-506-4390-00000 tools/shelving for IT office 182.67 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 3 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440584 5/5/2022 419-371-4390-00000 batteries 40.20 False 440584 5/5/2022 506-506-4390-00000 paint tools 41.07 False 440584 5/5/2022 001-470-4390-00000 broom 11.90 False
440584 5/5/2022 001-480-4390-00000 caulk/supplies 81.05 False 440584 5/5/2022 412-100-4390-00000 broom/staples 26.18 False 440584 5/5/2022 001-480-4390-00000 toilet repair kit 19.87 False 440584 5/5/2022 001-470-4390-00000 washers/nuts 56.25 False 440584 5/5/2022 001-470-4390-00000 conduit 110.89 False 440584 5/5/2022 001-480-4390-00000 tile cutting bit 16.73 False 440584 5/5/2022 001-470-4390-00000 conduit 88.71 False
440584 5/5/2022 001-470-4390-00000 trigger clamps/screwdrvier/screws 68.16 False 440584 5/5/2022 412-100-4390-00000 level/stud finder/rope 41.98 False 440584 5/5/2022 413-353-4390-00000 step ladder 86.67 False 440584 5/5/2022 419-371-4390-00000 clamp 7.01 False
440584 5/5/2022 419-371-4390-00000 tools/water 196.37 False 440584 5/5/2022 412-100-4390-00000 disinfect linen 10.78 False 440584 5/5/2022 508-508-4390-00000 epoxy 7.57 False
440584 5/5/2022 413-353-4390-00000 simple green 21.66 False 440584 5/5/2022 001-470-4390-00000 72'x50" galv fabric 116.10 False 440584 5/5/2022 506-506-4390-00000 vinyl cord 28.70 False 440584 5/5/2022 412-100-4390-00000 lumber 94.50 False
440584 5/5/2022 508-508-4390-00000 pro series thumb control RETURN -12.38 False 440584 5/5/2022 001-470-4390-00000 bolts/washers/nuts 40.44 False 440584 5/5/2022 413-353-4390-00000 shovels for truck 50.49 False 440584 5/5/2022 001-480-4390-00000 refrigeration coils 103.76 False 440584 5/5/2022 001-470-4390-00000 16-time bow rakes 74.63 False 440584 5/5/2022 412-100-4390-00000 door sweep/chalkboard 22.10 False 440584 5/5/2022 419-371-4390-00000 shovels for truck 50.48 False 440584 5/5/2022 001-364-4390-10025 shovels for truck 50.49 False 440584 5/5/2022 001-480-4390-00000 glue/screw protectors 11.36 False 440584 5/5/2022 412-100-4390-00000 janitorial supplies 80.51 False 440584 5/5/2022 506-506-4390-00000 flapper 21.20 False
440586 5/5/2022 419-000-2110-00000 Refund Check 110554-000, 170 BREAKWATER DR 250.00 False 440587 5/5/2022 508-508-4390-00000 tire repair, balance, valve stems #15 132.38 False 440588 5/5/2022 419-000-2110-00000 Refund Check 109790-000, 1768 GAINARD ST 199.50 False 440589 5/5/2022 419-000-2110-00000 Refund Check 009351-001, 577 I ST #14 250.00 False 440590 5/5/2022 419-371-4390-00000 seals 39.23 False
440590 5/5/2022 419-371-4390-00000 pvc adapters 246.08 False 440591 5/5/2022 508-508-4320-00000 Laundry service/uniforms 23.24 False 440591 5/5/2022 413-351-4320-00000 Laundry service/uniforms 29.33 False 440591 5/5/2022 413-353-4320-00000 Laundry service/uniforms 41.58 False 440591 5/5/2022 413-351-4320-00000 gloves 181.90 False
440591 5/5/2022 001-480-4450-00000 Pool Mats 23.64 False 440591 5/5/2022 413-351-4320-00000 Laundry service/uniforms 20.27 False 440591 5/5/2022 508-508-4320-00000 Laundry service/uniforms 22.75 False 440591 5/5/2022 413-353-4320-00000 Laundry service/uniforms 29.09 False 440591 5/5/2022 001-480-4390-00000 Pool Mats 23.64 False 440591 5/5/2022 413-351-4320-00000 Laundry service/uniforms 14.32 False 440592 5/5/2022 419-000-2110-00000 Refund Check 109964-000, 760 D ST 177.40 False 440593 5/5/2022 001-251-4450-00000 Building software, programming, and set-up 1,980.00 False 440593 5/5/2022 001-250-4409-00000 Building software, programming, and set-up 1,980.00 False 440594 5/5/2022 001-240-4390-00000 gloves 135.93 False
440595 5/5/2022 413-351-4390-00000 ACS Chemicals, reagents, equipment, and misc supplies 3,820.76 False 440596 5/5/2022 413-352-4470-00000 external regulatory lab tests for sewer 255.00 False 440597 5/5/2022 153-485-4796-20rcp 20-CDBG-12011 Sexual Assault Services 1/1-3/31/22 15,574.34 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 4 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440598 5/5/2022 001-364-4450-10025 Service Work at 9th and H Street, CC and at 280 US HWY 101, CC 2,195.14 False 440598 5/5/2022 001-364-4450-10025 Service Work at 9th and H Street, CC and at 280 US HWY 101, CC 2,311.21 False 440598 5/5/2022 001-364-4450-2020s On-call electrical work, streetlight replacement, other work 13,243.02 False 440600 5/5/2022 508-508-4390-00000 rocker switches 15.13 False 440601 5/5/2022 001-471-4450-00000 Elevator maintenance May 22 323.09 False 440602 5/5/2022 001-230-4370-00000 Janitorial Supplies 40.33 False 440602 5/5/2022 001-480-4390-00000 foaming hand soap 304.40 False 440602 5/5/2022 001-480-4390-00000 trash bags, towels, bath tissue 297.65 False 440602 5/5/2022 001-111-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 508-508-4370-00000 Janitorial Supplies 20.03 False 440602 5/5/2022 001-471-4370-00000 Janitorial Supplies 16.03 False 440602 5/5/2022 001-251-4370-00000 Janitorial Supplies 0.80 False 440602 5/5/2022 413-120-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 506-506-4370-00000 Janitorial Supplies 16.03 False 440602 5/5/2022 419-120-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 001-240-4370-00000 Janitorial Supplies 16.03 False 440602 5/5/2022 413-352-4370-00000 Janitorial Supplies 16.03 False 440602 5/5/2022 001-350-4370-00000 Janitorial Supplies 45.68 False 440602 5/5/2022 412-100-4370-00000 Janitorial Supplies 16.03 False 440602 5/5/2022 001-113-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 001-120-4370-00000 Janitorial Supplies 6.41 False 440602 5/5/2022 001-470-4370-00000 Janitorial Supplies 180.31 False 440602 5/5/2022 001-313-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 001-480-4370-00000 Janitorial Supplies 40.07 False 440602 5/5/2022 420-115-4370-00000 Janitorial Supplies 1.60 False 440602 5/5/2022 001-114-4370-00000 Janitorial Supplies 1.60 False 440603 5/5/2022 413-353-4210-00000 Electricity1/29-2/28/22 30.38 False 440603 5/5/2022 412-100-4210-00000 Electricity1/29-2/28/22 3,201.68 False 440603 5/5/2022 001-364-4210-10023 Electricity1/29-2/28/22 4,113.03 False 440603 5/5/2022 508-508-4210-00000 Electricity1/29-2/28/22 950.39 False 440603 5/5/2022 413-352-4210-00000 Electricity1/29-2/28/22 37.15 False 440603 5/5/2022 419-120-4210-00000 Electricity1/29-2/28/22 85.52 False 440603 5/5/2022 413-111-4210-00000 Electricity1/29-2/28/22 13.32 False 440603 5/5/2022 001-471-4210-00000 Electricity1/29-2/28/22 1,912.92 False 440603 5/5/2022 001-114-4210-00000 Electricity 1/29-2/28/22 45.56 False 440603 5/5/2022 419-111-4210-00000 Electricity1/29-2/28/22 14.72 False 440603 5/5/2022 001-230-4210-00000 Electricity 1/29-2/28/22 495.37 False 440603 5/5/2022 001-120-4210-00000 Electricity1/29-2/28/22 94.66 False 440603 5/5/2022 001-350-4210-00000 Electricity1/29-2/28/22 33.65 False 440603 5/5/2022 001-111-4210-00000 Electricity 1/29-2/28/22 16.82 False 440603 5/5/2022 001-250-4210-00000 Electricity1/29-2/28/22 5.61 False 440603 5/5/2022 413-120-4210-00000 Electricity1/29-2/28/22 91.13 False 440603 5/5/2022 001-251-4210-00000 Electricity1/29-2/28/22 20.33 False 440603 5/5/2022 001-240-4210-00000 Electricity1/29-2/28/22 594.14 False 440603 5/5/2022 001-113-4210-00000 Electricity1/29-2/28/22 45.56 False 440603 5/5/2022 001-480-4210-2020s Electricity1/29-2/28/22 3,048.94 False 440603 5/5/2022 420-115-4210-00000 Electricity1/29-2/28/22 45.56 False 440603 5/5/2022 419-371-4210-00000 Electricity1/29-2/28/22 13,726.49 False 440603 5/5/2022 413-351-4210-00000 Electricity1/29-2/28/22 825.07 False 440603 5/5/2022 001-470-4210-00000 Electricity1/29-2/28/22 639.58 False 440603 5/5/2022 413-353-4210-35019 Electricity1/29-2/28/22 397.79 False 440603 5/5/2022 001-313-4210-00000 Electricity1/29-2/28/22 12.62 False 440604 5/5/2022 419-000-2110-00000 Refund Check 110343-000, 120 MAPLE TREE LN 159.28 False 440605 5/5/2022 412-100-4225-00000 Refuse Disposal 04/04-04/30/2022 2,164.44 False 440606 5/5/2022 506-506-4450-00000 Roofing replacement at Corp Yard Mechanic's Shop 29,400.00 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 5 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440607 5/5/2022 419-000-2110-00000 Refund Check 109204-000, 815 REDDY AVE 172.93 False 440608 5/5/2022 117-364-4409-00ast TO #6 design reconstruction of A-Street 14,194.12 False 440609 5/5/2022 001-112-4310-0ARPAoffice supplies 118.37 False 440609 5/5/2022 001-364-4390-2020S foam board & gkue spray 16.24 False 440610 5/5/2022 419-371-4409-00000 Task Order 20 BOVCSD Capacity Study 11,299.43 False 440611 5/5/2022 001-364-4450-10025 Facility ID 1 08M2000299 04/01/22-03/31/23 200.00 False 440612 5/5/2022 419-000-2110-00000 Refund Check 101001-003, 1185 MC NAMARA AVE 112.40 False 440612 5/5/2022 419-000-2110-00000 Refund Check 101001-003, 1185 MC NAMARA AVE 137.60 False 440613 5/5/2022 412-100-4450-00000 TUFFSHED: garden shed 5,943.64 False 440614 5/5/2022 413-120-4310-00000 AMAZON: data entry correction -0.01 False 440614 5/5/2022 419-120-4310-00000 AMAZON: data entry correction -0.02 False 440614 5/5/2022 001-480-4390-00000 LIQUIGUARD: chemicals 535.60 False 440614 5/5/2022 001-480-4530-00000 STARFISH: membership 169.00 False 440614 5/5/2022 001-480-4370-00000 HOME DEPOT: janitorial supplies 21.57 False 440614 5/5/2022 001-480-4370-00000 HOME DEPOT: janitorial supplies 136.46 False 440614 5/5/2022 001-480-4370-00000 HOME DEPOT: janitorial supplies 39.03 False 440614 5/5/2022 001-480-4378-00000 WALMART: non-tax food 57.06 False 440614 5/5/2022 001-480-4390-00000 WALMART: supplies 73.51 False 440614 5/5/2022 413-353-4390-00000 AMAZON: backpack 12.96 False 440614 5/5/2022 001-480-4390-00000 WALMART: borax 16.18 False 440614 5/5/2022 419-371-4390-00000 SLAKEY BROS: tower light 194.00 False 440614 5/5/2022 001-113-4450-00000 BEST SELF STORAGE: Apr 2022 150.00 False 440614 5/5/2022 001-480-4370-00000 HOME DEPOT: janiitorial supplies 76.86 False 440614 5/5/2022 413-353-4390-00000 SLAKEY BROS: tower light 194.00 False 440614 5/5/2022 001-480-4390-00000 WALMART: supplies 69.58 False 440614 5/5/2022 001-113-4450-00000 A&B STORAGE: Apr 2022 221.00 False 440614 5/5/2022 001-480-4370-00000 HOME DEPOT: janitorial supplies 21.61 False 440614 5/5/2022 001-480-4311-00000 WALMART: swivel stool 63.87 False 440614 5/5/2022 001-000-1202-00000 Fraud charges 3.88 False 440615 5/5/2022 001-130-4230-00000 Cell service 3/13-4/12/22 20.25 False 440615 5/5/2022 419-120-4230-00000 Cell service 3/13-4/12/22 150.99 False 440615 5/5/2022 413-130-4230-00000 Cell service 3/13-4/12/22 10.13 False 440615 5/5/2022 413-111-4230-00000 Cell service 3/13-4/12/22 15.15 False 440615 5/5/2022 001-250-4230-00000 Cell service 3/13-4/12/22 20.25 False 440615 5/5/2022 419-130-4230-00000 Cell service 3/13-4/12/22 10.12 False 440615 5/5/2022 506-506-4230-00000 Cell service 3/13-4/12/22 35.24 False 440615 5/5/2022 001-114-4230-00000 Cell service 3/13-4/12/22 40.50 False 440615 5/5/2022 001-120-4230-00000 Cell service 3/13-4/12/22 48.57 False 440615 5/5/2022 413-353-4230-00000 Cell service 3/13-4/12/22 150.09 False 440615 5/5/2022 419-371-4230-00000 Cell service 3/13-4/12/22 255.63 False 440615 5/5/2022 001-470-4230-00000 Cell service 3/13-4/12/22 14.20 False 440615 5/5/2022 413-352-4230-00000 Cell service 3/13-4/12/22 271.63 False 440615 5/5/2022 001-230-4230-00000 Cell service 3/13-4/12/22 243.92 False 440615 5/5/2022 412-100-4230-00000 Cell service 3/13-4/12/22 90.10 False 440615 5/5/2022 001-110-4230-00000 Cell service 3/13-4/12/22 207.50 False 440615 5/5/2022 420-115-4230-00000 Cell service 3/13-4/12/22 81.02 False 440615 5/5/2022 413-120-4230-00000 Cell service 3/13-4/12/22 76.92 False 440615 5/5/2022 001-240-4230-00000 Cell service 3/13-4/12/22 445.67 False 440615 5/5/2022 413-351-4230-00000 Cell service 3/13-4/12/22 214.47 False 440615 5/5/2022 001-480-4230-00000 Cell service 3/13-4/12/22 106.19 False 440615 5/5/2022 419-111-4230-00000 Cell service 3/13-4/12/22 10.82 False 440615 5/5/2022 001-112-4230-00000 Cell service 3/13-4/12/22 18.87 False 440615 5/5/2022 001-364-4230-00000 Cell service 3/13-4/12/22 68.45 False 440615 5/5/2022 419-111-4230-00000 Cell service 3/13-4/12/22 15.20 False 440615 5/5/2022 001-111-4230-00000 Cell service 3/13-4/12/22 15.15 False AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 6 of 7
Check Num Check Date Acct 1 Description Amount Selected For Vo 440615 5/5/2022 508-508-4230-00000 Cell service 3/13-4/12/22 69.55 False 440615 5/5/2022 413-111-4230-00000 Cell service 3/13-4/12/22 10.81 False 440615 5/5/2022 001-113-4230-00000 Cell service 3/13-4/12/22 40.50 False 440615 5/5/2022 001-350-4230-00000 Cell service 3/13-4/12/22 121.07 False 440616 5/5/2022 419-111-4310-00000 Copy paper 8.40 False 440616 5/5/2022 001-114-4310-00000 Copy paper 8.40 False 440616 5/5/2022 419-120-4310-00000 Copy paper 16.80 False 440616 5/5/2022 001-240-4310-00000 Copy paper 38.80 False 440616 5/5/2022 001-230-4310-00000 Copy paper 9.64 False 440616 5/5/2022 413-111-4310-00000 Copy paper 8.40 False 440616 5/5/2022 001-111-4310-00000 Copy paper 8.40 False 440616 5/5/2022 001-350-4310-00000 Copy paper 33.63 False 440616 5/5/2022 413-351-4310-00000 Copy paper 14.58 False 440616 5/5/2022 413-120-4310-00000 Copy paper 16.80 False 440616 5/5/2022 001-313-4310-00000 Copy paper 8.40 False 440616 5/5/2022 001-120-4310-00000 Copy paper 16.80 False 440617 5/5/2022 412-100-4310-00000 Reimbursement for Office Supplies 16.88 False 440618 5/5/2022 419-371-4320-04320 Boot reimbursement 39.69 False 440618 5/5/2022 001-364-4320-04320 Boot reimbursement 39.69 False 440618 5/5/2022 413-353-4320-04320 Boot reimbursement 39.68 False 440619 5/5/2022 001-230-4396-00000 40 pagers w/prograsmming software 14,723.50 False 440620 5/5/2022 610-000-2170-00000 PR Batch 00003.04.2022 Child Support-CA 158.76 False 440621 5/5/2022 610-000-2186-00000 Plan #306752 736.75 False 440621 5/5/2022 610-000-2178-00000 Plan #300878 433.64 False 440621 5/5/2022 610-000-2186-00000 Plan #306752 154.50 False 440621 5/5/2022 610-000-2178-00000 Plan #300878 515.00 False 440621 5/5/2022 610-000-2178-00000 Plan #300878 200.00 False 428,621.64
AP - 4-23-22 to 5-6-22 Council (5/11/2022) Page 7 of 7
AP
4-23-22 to 5-6-22 Housing
User: crawlings
Printed: 5/11/2022 1:46:54 PM
Check Date Check Number Description Amount Selected For Void 5/5/2022 440560 Internet Service --4/27-5/26/22 3.36 False 5/5/2022 440599 office supplies 9.50 False
5/5/2022 440602 Janitorial Supplies 16.03 False
5/5/2022 440576 Corp Yard Supplies 24.81 False
5/5/2022 440599 office supplies 46.97 False
5/5/2022 440614 WALMART: Supplies 53.28 False
5/5/2022 440616 Copy paper 58.20 False
5/5/2022 440603 Electricity1/29-2/28/22 273.33 False
5/5/2022 440585 Forms and printing 275.98 False
4/26/2022 440553 Electricity 3/1-3/29/22 277.67 False
5/5/2022 440614 QUADIENT: Supplies -Toner 305.26 False
5/5/2022 440615 Cell service 3/13-4/12/22 314.13 False
1,658.52
AP - 4-23-22 to 5-6-22 Housing (5/11/2022) Page 1 of 1
May 7, 2022
May 13, 2022
110643-110651
Regular Pay Overtime Gross Pay # Empl Notes
Dept #110
City Council 2,809.84 2,809.84 5
Dept #111
Admin/City Manager 13,125.04 825.74 13,950.78 4
Dept #112
Comm Dev/Recreation 6,284.72 6,284.72 2
Dept #114
Human Resources 2,496.80 218.47 2,715.27 1
Dept #120
Finance/Utility Billing 14,217.86 14,217.86 6
Dept #130
City Attorney 4,544.78 4,544.78 1
Dept #230
Fire Department 6,739.60 42.79 6,782.39 2
Dept #240
Police Department 31,089.11 8,072.15 39,161.26 10
Dept #313
Planning 1,248.24 1 Part-time
Dept #350
Public Works-All Depts 45,559.01 1,247.86 46,806.87 18
Dept #450
Recreation & Events 46.78 2,327.90 1 + 1 Part-time
Dept #480
Swimming Pool Fund 11,165.60 322.34 11,487.94 2 + 16 Part-time Dept #490
Housing Authority 9,514.92 9,514.92 4
TOTALS 147,547.28 10,776.13 161,852.77 59 + 187Part-time The payroll summarized above is listed where assigned. The actual costs of each employee are allocated each pay period to the department and/or fund where the actual work was performed.

CHECK NUMBERS

CITY OF CRESCENT CITY PAYROLL END DATE

BI-WEEKLY PAYROLL REPORT PAYROLL PAID DATE

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, DIRECTOR OF PUBLIC WORKS
DATE: MAY 16, 2022
SUBJECT: ACTIONS TO IMPLEMENT ORGANIZATIONAL PERSONNEL CHANGES AND

TO AMEND THE BUDGET AND POSITION CONTROL
____________________________________________________________________________

RECOMMENDATION
• Approve and adopt Resolution No. 2022-32, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CITY’S BUDGET FOR FISCAL YEAR 2021-2022 AND UPDATING THE POSITION CONTROL SCHEDULE.

BACKGROUND
On April 15, 2021, City staff presented an Organizational Priorities Workshop to the City Council based on specific departmental needs throughout the City organization. The main highlights to this reorganization were: restructuring of the Finance Department, building capacity in our Information Services Technology department, and addressing the need for an in-house City Attorney. Staff continue to evaluate the City’s personnel needs and will make recommendations for adjustments from time to time.

ANALYSIS
With the retirement of existing employees there is an opportunity to increase the number of Electrical Mechanical Technician (EMOT) positions and decrease the number of Maintenance Workers. There is also a current vacant EMOT position for which the City just completed a very successful recruitment.

Staff are recommending that the total number of EMOTs be increased from two to three. This will allow for a lead EMOT (Dan Borges currently), and two other EMOTs. Staff is recommending that one Maintenance Worker position (currently vacant due to employee retirement) be eliminated to keep the total number of workers the same.

The resolution included with this staff report will update the Position Control to replace one Maintenance Worker with an EMOT and update the FY 2021-22 budget to reflect that change.

FISCAL IMPACT
The actual cost of making this change will depend on the specific employees (which step they are and what benefits they utilize). In general, replacing a Maintenance Worker 2 at the beginning step ($17.38 per hour plus benefits) with an EMOT 1 at the beginning step ($23.29 per hour plus benefits) is an increase of approximately $15,000 spread across multiple funds. The budget increase for FY 21-22 would be $9,434.

ATTACHMENTS

1. Resolution No. 2022-32
CITY OF CRESCENT CITY RESOLUTION NO. 2022-32 Page 1
RESOLUTION NO. 2022-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY WHEREAS, the budget for the fiscal year beginning July 1, 2021, as submitted by the City Manager, was reviewed by the City Council and a public hearing was held thereon the 21 st day of June 2021; and
WHEREAS, the City Council adopted said budget and has the authority to amend said budget from time to time; and
WHEREAS, staff continue to evaluate the City’s personnel needs and will make recommendations for adjustments as needed; and
WHEREAS, with the retirement of an existing maintenance worker within the mechanical operations division of the Public Works Department, there is now an opportunity to hire an additional Electrical Mechanic Operations Technician; and
WHEREAS, the addition of the Electrical Mechanic Operations Technician will allow the Public Works department to complete additional work utilizing the electrical / mechanical skills of this position to assist in completing the wide variety of work that is required to maintain the City’s Water, Sewer, Buildings, and Street infrastructure; and
WHEREAS, fulfillment of these priorities requires an amendment to the operating budget and position control.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:

1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:

Revenue Increase (Decrease) Expenditure Increase (Decrease) General Fund $0 $2,830
RV Park Fund $0 $472
Sewer Fund $0 $1,887
Water Fund $0 $3,019
Equipment Fund $0 $1,226

2. That the Position Control attached is hereby approved.

APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 16th day of May 2022 by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
City of Crescent City
Position Control
Authorized Positions & Pay Ranges Approved 05.16.22
POSITION Min Annual Max Annual Min Annual Max Annual
Current Auth
FTE Change
Proposed
FTE Notes
Administration
City Manager 104,506 133,536 104,506 133,536 1.00 1.00
City Attorney 99,281 124,468 99,281 124,468 1.00 1.00
HR Manager 53,394 64,917 53,394 64,917 1.00 1.00
HR Administrator 48,443 58,885 48,443 58,885 - -
Information Systems Administrator 68,162 82,846 68,162 82,846 1.00 1.00 IT / GIS Technician 46,134 56,077 46,134 56,077 1.00 1.00 City Clerk
City Clerk / Administrative Analyst 61,818 75,150 61,818 75,150 1.00 1.00 Finance
Director of Finance 91,950 115,277 91,950 115,277 1.00 1.00 Accountant 58,885 71,573 58,885 71,573 - -
Finance Analysts 2.00 2.00
Finance Analyst II 58,885 71,573 58,885 71,573
Finance Analyst I 53,394 64,917 53,394 64,917
Finance Technician and PR Admin 1.50 1.50
Finance Technician 48,443 58,885 48,443 58,885
Payroll Administrator 48,443 58,885 48,443 58,885
Account Clerks 2.00 2.00
Account Clerk III Y-rated 46,322 56,306 46,322 56,306
Account Clerk III 41,850 50,856 41,850 50,856
Account Clerk II 37,960 46,134 37,960 46,134
Account Clerk I 34,424 41,850 34,424 41,850
Fire
Fire Chief 91,950 115,277 91,950 115,277 1.00 1.00
Administrative Assistant 41,850 50,856 41,850 50,856 1.00 1.00 Police
Chief of Police 91,950 115,277 91,950 115,277 1.00 1.00 Lieutenant 86,195 99,466 86,195 99,466 1.00 1.00
Sergeant 68,931 85,530 68,931 85,530 3.00 3.00
Police Officers and Recruits 8.00 8.00
Police Officer 50,877 67,954 50,877 67,954 - -
Police Officer - Limited Term 50,877 67,954 50,877 67,954 - - Police Recruit 37,477 37,477 37,477 37,477 - -
Records Specialist 41,850 50,856 41,850 50,856 1.00 1.00 Planning, Building & Code Enforcement
Planning Technician 46,134 56,077 46,134 56,077 - -
Building Inspector & Code Enforcement Officer * 50,856 61,818 50,856 61,818 0.46 0.46 Office Technician ** 34,424 41,850 34,424 41,850 1.00 1.00 Economic Development and Recreation
Recreation and Events Director 67,738 82,356 67,738 82,356 - - Economic Development and Recreation Director 86,461 108,418 86,461 108,418 1.00 1.00 Grants and Economic Development Coordinator 58,885 71,573 58,885 71,573 1.00 1.00 Recreation Lead 29,640 37,440 29,640 37,440 0.48 0.48
RV Park Supervisor 39,853 48,443 39,853 48,443 1.00 1.00 Campground Attendant 32,427 39,416 32,427 39,416 0.60 0.60 Aquatics Supervisor 46,134 56,077 46,134 56,077 1.00 1.00 Relief Supervisor/Lesson Coordinator 39,853 48,443 39,853 48,443 2.00 2.00 Part-time Lifeguards 5.40 5.40
Lifeguard - Designated Head Lifeguard 30,680 37,440 30,680 37,440 Lifeguard - Part-Time 29,640 37,440 29,640 37,440
Aquatic Specialty Program Instructor 32,760 39,000 32,760 39,000 Water Safety Aide 30,160 34,320 30,160 34,320
Public Works
Director of Public Works 91,950 115,277 91,950 115,277 1.00 1.00 Engineering Project Manager 58,885 71,573 58,885 71,573 1.00 1.00 Engineering Technician 46,134 56,077 46,134 56,077 1.00 1.00 Public Works Maintenance Manager 71,573 86,986 71,573 86,986 1.00 1.00 Public Works Parks / Buildings / Maintenance Workers &
Equipment Operators 13.04 (1.00) 12.04
Maintenance Workers
Senior Public Works Maintenance Worker 48,443 58,885 48,443 58,885 Maintenance Worker III 39,853 48,443 39,853 48,443
Maintenance Worker II 36,150 43,930 36,150 43,930
Maintenance Worker I 34,424 41,850 34,424 41,850
Equipment Operators
Equipment Operator II 43,930 53,394 43,930 53,394
Equipment Operator I 37,960 46,134 37,960 46,134
Senior Bldgs & Parks Maintenance Worker 39,853 48,443 39,853 48,443 Buildings Maintenance Worker
Parks Maintenance Worker
EMOT 2.00 1.00 3.00
Senior Electrical Mechanical Operations Technician 64,917 78,894 64,917 78,894 Electrical Mechanical Operations Technician II 56,077 68,162 56,077 68,162 Electrical Mechanical Operations Technician I 48,443 58,885 48,443 58,885 Utility Mechanic 39,853 48,443 39,853 48,443 1.00 1.00
Laboratory Director 61,818 75,150 61,818 75,150 1.00 1.00 Laboratory Assistant / Tech 2.00 2.00
Laboratory Technician II 50,856 61,818 50,856 61,818
Laboratory Technician I 41,850 50,856 41,850 50,856
Laboratory Assistant 34,424 41,850 34,424 41,850
Fleet Mechanics 2.00 2.00
Senior Mechanic 56,077 68,162 56,077 68,162
Mechanic II 43,930 53,394 43,930 53,394
Mechanic I 36,150 43,930 36,150 43,930
Housing Authority
Housing Authority Director 86,461 108,418 86,461 108,418 1.00 1.00 Housing Authority Inspector 39,853 48,443 39,853 48,443 - - Tenant Services Technician 41,850 50,856 41,850 50,856 2.00 2.00 Office Technician 34,424 41,850 34,424 41,850 1.00 1.00 Totals 71.48 - 71.48
* 0.46 FTE split between Building/Code Enforcement and Housing Authority ** 1.0 FTE split between Planning and Public Works
Pay ranges do not include special pay, i.e. certification, longevity, merit, etc.

Min and max annual pay ranges are equivalent to base hourly rate times 2,080 hours per year. Actual hours for positions may be different.

Auth Pay Range - Current Auth Pay Range - Proposed

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 16, 2022
SUBJECT: PURCHASE OF LAWN MOWER FOR THE PARKS
______________________________________________________________________

RECOMMENDATION
• Adopt Resolution No. 2022-33, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22

BUDGET OF THE CITY OF CRESCENT CITY

BACKGROUND
The City public works department purchased and maintains a zero-turn lawn mower (#38) which is a 2005 Husqvarna. The mower is presently 17 years old and has reached the end of its useful life.

ITEM ANALYSIS
Staff proposes the selection of the zero-turn mower with suspension based on equipment quality and safety considerations for the operator. The appearance of the City parks is the “face” of the City. The suspension enabled zero turn mower will enable the public works crew to mow the parks in fewer hours by allowing them to mow at a faster speed while minimizing jarring of crew member’s bodies and backs. Staff will utilize the procurement process for small purchases of goods as set forth in CCMC 14.12.020.

FISCAL ANALYSIS
The current budget already includes funding of $13,000 for this purchase. However, current prices have risen and staff estimates the cost will be $16,500. Resolution No. 2022-xx allocates additional General Fund budget of $3,500 for the purchase of a replacement lawn mower.

PUBLIC WORKS LAWN MOWER
MAY 16, 2022
2 STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
F. Incorporate health considerations into decision-making across departments and policy areas by:
• Examining methods to maintain, enhance, and expand park and recreation facilities

ATTACHMENTS

1. Resolution No. 2022-33
CITY OF CRESCENT CITY RESOLUTION NO. 2022-33 Page 1
RESOLUTION NO. 2022-33

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:

1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:

Revenue Increase (Decrease) Expenditure Increase (Decrease) General Fund Reserves $0 ($3,500)
Vehicle & Equipment $0 $3,500
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 2
nd day of May 2022 by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 16, 2022
SUBJECT: BUDGET AMENDMENT FOR REPLACEMENT OF FENCING AT

PETERSON PARK
______________________________________________________________________

RECOMMENDATION
• Adopt Resolution No. 2022-34, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22

BUDGET OF THE CITY OF CRESCENT CITY

BACKGROUND
On November 17, 2021 as a result of high winds, the 70 foot long by 10 foot high chain link fences at Peterson Park were blown over on the North and South sides of the pickleball/tennis courts. Due to the obvious hazard, the City public works crew removed the down fence.

ITEM ANALYSIS
The Peterson Park fencing will be replaced by a contractor. On December 3, 2021 an estimate was provided by Miller Farms Nursery, Inc. enabling the submission of an insurance claim with Golden State Risk Management Authority (GSRMA). The original estimate has expired and materials costs are also anticipated to have increased since the time of the estimate. As this is a public works project under $60,000, City staff will either directly contract or seek informal bids for the fence replacement.

Peterson Park Fence replacement
MAY 16, 2022
2 FISCAL ANALYSIS
The City’s deductible is $1,000 for this loss and the original estimate from Miller Farms Nursery was $13,219. The City received a check from GSRMA for the fence in the amount of $12,219.

The itemized costs below outline the expenditure for the replacement of the Peterson Park fence.

Item Value
Fence Replacement Estimate $13,000
Escalation/Contingency 20% $2,600
Total $15,600
Resolution No. 2022-34 allocates General Fund reserves towards the replacement of the Peterson Park fence and recognizes the insurance reimbursement the City has received.

STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

ATTACHMENTS

1. Resolution No. 2022-34

2. Miller Farms Nursery Estimate
CITY OF CRESCENT CITY RESOLUTION NO. 2022-34 Page 1
RESOLUTION NO. 2022-34

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:

1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:

Revenue Increase (Decrease) Expenditure Increase (Decrease) General Fund CIP $12,219.12 $15,600
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 16th day of May 2022 by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ASHLEY TAYLOR, DIRECTOR OF ECONOMIC DEVELOPMENT AND

RECREATION
DATE: MAY 16, 2022
SUBJECT: PUBLIC HEARING FOR 2022 CDBG NOTICE OF FUNDING

AVAILABILITY
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Open public hearing
• Take public comment
• Close public hearing
• Discuss potential applications
• Consider recommendations
• Direct staff to prepare an application for CDBG funding under the 2022 Notice of Funding Availability to include [name projects]

BACKGROUND
The Community Development Block Grant (CDBG) program is a federally funded program through the Department of Housing and Urban Development (HUD). The principal objective of CDBG is the development of viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for persons of low-and moderate-income.

As a non-entitlement jurisdiction (cities with population less than 50,000 and counties with populations less than 200,000), Crescent City applies for CDBG program funding through the State Department of Housing and Community Development (HCD). HCD receives funding from the federal government and releases a Notice of Funding Availability (NOFA) to invite applications. The most recent NOFA was released on April 19, 2022 with approximately $30 million in funding to be awarded.

The City of Crescent City anticipates submitting an application under the 2022 NOFA, but first must hold a public hearing to receive public input. Jurisdictions can submit one application per activity and can submit up to three applications total. The 2022 CDBG NOFA invites applications for the following activities up to a maximum of $1,500,000 in funding:

PUBLIC HEARING – CDBG NOFA
MAY 16, 2022
2 1. Housing and Community Development Activities
a) Housing assistance to single-family units
• Homebuyer assistance – up to $500,000
• Housing Rehab – up to $500,000
b) Non-housing Community Development activities
• Public Services = $500,000
• Planning & Technical Assistance = $250,000

2. Economic Development Activities
a) Business Assistance and Microenterprise (FA & TA) – up to $750,000 b) Infrastructure in Support of Business – up to $1.5 million c) Economic Development Planning and Technical Assistance – up to $250,000 *there will be no multifamily housing, housing infrastructure, and community development project funding applications accepted in this round of funding.

ITEM ANALYSIS
The purpose of this public hearing is to solicit ideas from the general public, discuss staff recommendations and provide direction to City staff on potential programs to include in the City’s CDBG application(s). The City has an excellent track record of receiving CDBG awards and is currently operating the following CDBG funded activities:

Activity Start Date End Date Award Balance at 3/31/22 % expended Public ServicesNorth Coast Rape
Crisis Team 4/2/2021 4/1/2024

150,500.00

40,821.35 27%
Public Services-FRC
Food Pantry 1/27/2021 1/26/2024

500,000.00

101,610.18 20%
ED-Microenterprise
Finanical Assistance
Program 6/22/2021 6/21/2024

250,000.00

38,465.38 15%
ED-Business
Assistance Loan
Program 6/28/2021 6/27/2024

500,000.00

40,672.46 8%
CV1 - Mobile Pantry 5/4/2021 6/25/2023

185,653.00

52,548.81 28%
CV2/3 - Mobile
Pantry 10/20/2021 10/19/2023

246,113.00

1,070.41 0%
Some grant requirements to be considered for this round of funding are as follows:
• Jurisdictions can only apply for an activity if they have expended over 50% of previously awarded CDBG grant funds before an application for the same activity is submitted (CV activities excluded).
• Activities should primarily benefit lower income households • Applicants must demonstrate capacity to complete the project within the grant term (36 months)
PUBLIC HEARING – CDBG NOFA
MAY 16, 2022
3 • Planning and Technical Assistance grants require a 5% match.

Due to the 50% expenditure requirement, a full assessment of all currently funded activities must be completed to determine if a new application can be submitted under the 2022 NOFA in the corresponding category. Based on the current expenditure rate, we do not expect either the Food Pantry or Sexual Assault Services Program to meet the 50% expenditure deadline in time for the next round of funding, which would eliminate the possibility of a public service application of this kind on the 2022 NOFA.

The Economic Development Business Assistance Program has successfully identified an unmet need for financial and technical assistance among our local businesses. The program was oversubscribed in Phase One and Phase Two will be ready to launch very soon. As Phase One nears completion, this will leave the Microenterprise Financial Assistance Program almost fully expended, making this activity eligible for additional funding under the 2022 NOFA. The Business Assistance Loan Program, however, will not likely meet the 50% expenditure deadline, leaving this activity ineligible for additional funding in this round.

STAFF RECOMMENDATIONS
Based on the eligibility restrictions, capacity, and existing community needs, staff recommends submitting the following 2022 CDBG applications:

1. Economic Development – Microenterprise TA & FA up to $750,000

2. Planning & Technical Assistance – Storm Drain Master Plan up to $250,000 Options

1. Open the public hearing and receive public input, direct staff to proceed with the preparation of the applications.

2. Direct staff to not prepare applications.

3. Take no action or provide other direction to staff.

Timeline
Applications will be accepted at different times based on the type of activity. Due to the short timeframes allowed by the NOFA, staff will need to move quickly to complete the application and have executed agreements with the County, and any subrecipients or consultants prior to the deadline. The anticipated schedule is shown below:

Public hearing: Council authorization to prepare application May 16 Begin application process May 17
Prepare MOU with County to expand ED activity service area to countywide May 17 Issue RFP for microenterprise program operator May 27
Housing and Community Development activities application due June 20 Receive proposals for microenterprise program June 24
Prepare agreement for microenterprise consultant July 5 Council resolution to submit application July 5
Approval of MOU with County July 5
Draft microenterprise consultant agreement ready for application July 8 Approval of microenterprise consultant agreement July 18 PUBLIC HEARING – CDBG NOFA
MAY 16, 2022
4 Economic Development activities application due July 18 Award announcements September 2022

FISCAL ANALYSIS
If Council directs staff to apply for the recommended projects, staff will work with a consultant to prepare the necessary applications. HCD will not allow the City to use its general administration budget under the current grant to pay for the new application(s), so the City will need to allocate funding for these services from the general fund. However, if the city is awarded, the pre-application costs for the program will be reimbursed as part of the program budget. The City currently has the necessary budget of $4,500 available for the grant writing services of the two proposed applications.

If Council directs staff to move forward with a Planning & Technical Assistance application for a Storm Drain Master Plan, there would be a 5% match required (up to $12,500). Staff will bring this back to Council when the application is ready to submit and the project costs have been determined with a recommended funding source.

STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals:
• Goal 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors • Goal 1(A): Enhance collaboration with other agencies and the community to better aid the public
• Goal 1(E): Target economic development improvements that provide additional benefit by enhancing the quality of life for residents
• Goal 2(D): Collaborate with other jurisdictions and nonprofits to maximize regional effectiveness and amplify funding opportunities
• Goal 2(E): Create an environment that is conducive to attracting and retaining strong, sustainable businesses that reflect community needs and culture • Goal 2(F)(9): Expand on the success of grant funding by maximizing utilization of opportunities with corresponding community needs

ATTACHMENTS

1. 2022 CDBG NOFA
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FEDERAL FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200, 95833
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
April 19, 2022
MEMORANDUM FOR: All Potential Applicants
FROM: Geoffrey M. Ross, Deputy Director
Division of Federal Financial Assistance
SUBJECT: 2022 Community Development Block Grant Program Notice of Funding Availability
The California Department of Housing and Community Development (Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $30 million in federal funds for the 2022 Community Development Block Grant (CDBG) program. The Department is also releasing an amendment to the State of California Final CDBG Program Guidelines to change the requirement for housing element compliance from the time of application to the time of award of funding.

Funding for this NOFA is available to the state from the United States Department of Housing and Urban Development (HUD), pursuant to the Housing Community Development Act of 1974, as amended and 24 Code of Federal Regulation (CFR) Part 570 Subpart I “State Community Development Block Grant Program”. These regulations require the state to make funds available to units of general local government in the state’s non-entitlement areas. Units of general local government are defined by HUD as political subdivisions of the state, which in California are towns, cities, and counties.

Only non-federally recognized Tribes can receive funding through applications submitted by non-entitlement cities and counties. No direct funding from the Department can be provided to Tribes, Tribal Designated Housing Entities, or nonprofits.

CDBG funds are provided as grants for a wide range of activities directed toward Economic Development (ED), improvement of community facilities and infrastructure, neighborhood revitalization, and public services. All CDBG activities must meet one of the following National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums and blight; or meet certain urgent community needs.

This NOFA provides detailed information on the application process for CDBG funding.

The critical priority for this funding is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstance, ability, or identity, which includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English CDBG 2022 Notice of Funding Availability
April 6, 2022

Page 2 ends

proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. Additionally, the Department expects eligible Applicants to plan for how this funding will reduce disparities and increase racial equity in their communities.

Applications for CDBG funding under this NOFA will be accepted via the Department’s online grant application and management system, Grants Network, supported by eCivis.

Profile set-up instructions and other technical assistance can be found on the webpage under Training and Technical Assistance at eCivis Grants Network User.

NOFA Deadlines
Housing and Community Development Programs
Community Development Competitive
Programs Applications Due
June 20, 2022, at 3:00 p.m.

Pacific Daylight Time (PDT)
There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA.

Economic Development Projects and Programs
Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized Tribes Non-Federally Recognized Tribes August 19, 2022, at 3:00 p.m. PDT To receive CDBG program NOFA FAQs, emails, and other information and updates, please subscribe to the Federal Programs listserv. If you have any questions, please submit them to [email protected].

All activities in this NOFA are subject to availability of funds and continuing HUD and legislative authority.

Attachment
NOFA Release April 19, 2022
Application Submittal Start Date: April 20, 2022
Community Development Block Grant Program
2022 Notice of Funding Availability
Gavin Newsom, Governor
State of California
Lourdes M. Castro Ramírez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development 2020 W. El Camino Avenue, Suite 500, Sacramento, CA 95833 Telephone: (916) 263-2771
Website: https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml Community Development Block Grant Program email: [email protected] April 6, 2022

CONTENTS
I. Overview .......................................................................................................................... 1 A. Notice of Funding Availability ........................................................................................... 1 B. Tentative Timeline............................................................................................................ 1 C. What is new in this NOFA ................................................................................................ 2 D. Authorizing Legislation..................................................................................................... 3 E. Definitions........................................................................................................................ 4 II. Program Requirements................................................................................................... 4 A. Eligible Applicants............................................................................................................ 4 B. Restrictions on Multiple Activities in the Same Political Districts....................................... 5 C. Allocation and Funding .................................................................................................... 5 D. State Allocations .............................................................................................................. 6 E. Special Allocations........................................................................................................... 7 F. Federal Limits .................................................................................................................. 7 G. Activity Delivery ............................................................................................................... 8 H. Insufficient Demand ......................................................................................................... 9 I. Eligible Activities .............................................................................................................. 9 J. Activity Limits................................................................................................................... 9 III. Application Requirements .............................................................................................10 A. National Objectives.........................................................................................................10 B. Milestones ......................................................................................................................12 C. Conditions.......................................................................................................................13 IV. Application Threshold and Initial Requirements..........................................................13 A. Threshold Requirements.................................................................................................14 B. Application and Activity Requirements ............................................................................18 V. Application Review ........................................................................................................21 VI. Award Recommendations .............................................................................................22 VII. Application Submission.................................................................................................22 A. Workshops......................................................................................................................22 B. Disclosure of application..................................................................................................23 VIII. Appeal Criteria and Process..........................................................................................24 A. Appeal process and deadlines.........................................................................................24 B. Appeal decisions .............................................................................................................24 C. Effectiveness ..................................................................................................................24 IX. Awards announcement and grant implementation.......................................................25 A. Awards announcements..................................................................................................25 B. Standard Agreements .....................................................................................................25 X. Federal program requirements ......................................................................................25 A. Federal Cross-Cutting Requirements..............................................................................25 B. Relocation plan requirement............................................................................................26 C. Procurement ...................................................................................................................27 D. False, Fictitious or Fraudulent Claims .............................................................................27 E. Detecting, Preventing, and Reporting Fraud ...................................................................27 F. Combatting Fraud ...........................................................................................................27

APPENDICES
Appendix A: Non-Entitlement CDBG Jurisdictions Census and American Community Survey Data Need Scoring
Appendix B: Housing Element and Growth Control Requirements Appendix C: Citizen Participation, Public Hearings, and Public Information FileRequirements
Appendix D: Sample Resolution of Governing Body
Appendix E: IDIS Matrix - CDBG Eligibility Activity Codes and National Objectives
Appendix F: Accessing CDBG Income Limits by Country and HUD Low/Moderate-Income Area Benefit Data
Appendix G: Determining Service Area
Appendix H: CDBG Income Survey Information
Appendix I: State Objective Criteria and Scoring
Appendix J: 2021 CDBG Application Certifications and Statement of Assurances
Appendix K: Sample DRAFT Standard Agreement
Appendix L: Scoring Matrix
Appendix M: Program Expectations for Economic Development Activities Appendix N: Racial Equity
Note – Appendices are located in eCivis in the ‘Files’ tab on the Department under each specific program solicitation
California Department of Housing and Community Development 1 CDBG 2022 NOFA – April 6, 2022
I. Overview
A. Notice of Funding Availability
The California Department of Housing and Community Development (Department) announces the availability of approximately $30 million in funding available through the federal Small Cities Community Development Block Grant Program (CDBG) for the 2022 funding year. CDBG funds are provided as grants to Non-Entitlement Jurisdictions. The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods. LMI is defined as neighborhoods, families, households, and individuals whose income does not exceed 80 percent of the county median income, as adjusted by the United States Department of Housing and Urban Development (HUD) for family household size.

All applications will be reviewed for completeness and compliance with state and federal requirements. Only complete and compliant applications will be eligible for application review, approval, and potential funding.

B. Tentative Timeline
The timeline below identifies deadlines for the 2022 program year application process.

NOFA Deadlines
Housing and Community Development Programs
Community Development Competitive
Programs Applications Due
June 20, 2022, at 3:00 p.m. Pacific Daylight
Time (PDT)
There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA.

Economic Development Projects and Programs
Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized tribes Non-federally recognized Tribes August 19, 2022, at 3:00 p.m. PDT NOFA Release April 19, 2022
Application Submittal Start Date: April 20, 2022
California Department of Housing and Community Development 2 CDBG 2022 NOFA – April 6, 2022
Undersubscribed ED OTC and Competitive program funds remaining at the close of the 2022 CDBG NOFA will be rolled into the CD OTC waitlist of projects submitted under the 2019 Housing and Non-Housing OTC applications in the 2019-2020 NOFA.

Applications submitted before the application start date or after the respective due date or closing date will not be accepted. There will be no exceptions. The Department recommends Applicants plan to submit their application(s) well before the final due or closing date to provide opportunity for troubleshooting if needed.

Each application will be digitally time stamped upon submittal.

C. What is new in this NOFA

1. Resolution
The Department-approved resolution form provided within the appendices of the NOFA MUST BE used. Applications that are submitted with resolutions that are not on the Department-mandated form will be disqualified. If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department.

This is an internal control to prevent and detect fraud as required by HUD. This resolution also allows Standard Agreements to be executed without delay that can result when a resolution is not acceptable to the Department.

2. Capital Improvement Projects
The Department will not accept any new CD OTC capital improvement (Project) applications for the 2022 funding round. As part of the CDBG redesign, the Department implemented OTC applications for capital improvement Projects for multifamily housing, infrastructure, and public facilities in the 2019-2020 NOFA.

This solicitation was oversubscribed and, in response to stakeholder feedback, those applications that were not funded were placed on a waitlist.

The Department will continue to fund down the existing waitlist of shovel-ready Projects through the 2022 program year if the funds from this NOFA are undersubscribed.

3. Workshops
Workshops will be conducted virtually via Zoom. The schedule and registration information will be posted to the CDBG webpage. Training and Technical Assistance are also available on the CDBG webpage.

California Department of Housing and Community Development 3 CDBG 2022 NOFA – April 6, 2022
In addition to the standard NOFA workshop, the Department will also be offering a series of trainings covering several topics that have been identified as a need for Applicants. Applicants are highly encouraged to attend the CDBG NOFA Workshops and any CDBG trainings as they detail specific issues, changes, solutions, guidance, and federal and state rules pertaining to CDBG Programs.

An Applicant that opts out of any of the CDBG trainings will not be exempt from knowing the federal and state rules pertaining to the CDBG program.

4. Appeal Period
Appeals period changed from five (5) days to ten (10) days.

D. Authorizing Legislation

• 24 Code of Federal Regulations (CFR) §570.480 et. seq, Federal CDBG Regulation • 24 CFR Part 58 Environmental Review Procedures
• 2 CFR Part 200 Uniform Grant Administration Requirements • Health & Safety Code (HSC) §§50825-50834, State of California CDBG program • 2020-2024 State of California Consolidated Plan
• 2022-2023 State of California Annual Action Plan (Currently being drafted) • CDBG Guidelines, California Department of Housing and Community Development If there are changes to federal or state statutes or regulations, other laws governing the CDBG program, or funding is modified by Congress, HUD, the Department, or the State Legislature, these changes may become effective immediately and apply to funded activities under this NOFA.

Note: The Housing and Community Development Act of 1974 (HCDA) is codified as Title 42 U.S.C. §5301, et. seq.: thus, those citations are interchangeable and cite the same statute language. For example, the citation of HCDA 105(a)(22) and 42 U.S.C. §5305(a)(22) are references to the same statute language. For the purposes of this NOFA, we will use the 42 U.S.C. §5301 citations for references to the federal statutes.

In administering this NOFA, if there is a conflict between the federal statutes or regulations and state statutes or guidelines, the federal statutes and regulations shall prevail. All activities in this NOFA are subject to availability of funds and continuing HUD and California legislative authority. The Department reserves the right, at its sole discretion and at any time, to rescind, suspend or amend this NOFA and any or all its provisions. The Department will notify interested parties through listserv emails and by posting notification on the Department website if the Department rescinds, suspends, or amends this NOFA. This NOFA is not a commitment of funds to any Activity or Applicant.

California Department of Housing and Community Development 4 CDBG 2022 NOFA – April 6, 2022
E. Definitions
Except as otherwise defined herein, all defined terms have the meaning set forth in 42 U.S.C. §5302(a) and the State CDBG Guidelines.

II. Program Requirements
All Program Requirements, Application, Application Threshold, and Initial Requirements set forth in sections II-IV must be met. Failure to include all of the requirements will result in disqualification.

A. Eligible Applicants
ONLY Non-Entitlement Units of General Local Government such as cities, counties and municipalities are eligible to apply. Federally recognized Tribes, non-federally recognized Tribes, and nonprofits may receive assistance by entering into a subrecipient agreement, Memorandum of Understanding, or contract with an eligible Applicant.

1. Non-Entitlement Status federally
CDBG program funds are provided as grants to Non-Entitlement Jurisdictions.

These Jurisdictions are encouraged to partner with federally – and nonfederally recognized Tribes, districts, agencies, nonprofit service providers, and other community organizations, whenever appropriate, to prepare and submit applications for CDBG funding, and to administer and complete CDBG funded Programs and Projects.

Incorporated cities located in an urban county as defined by 42 U.S.C. §5302(a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD and the Department must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR §570.307(g) for it to be eligible for the state CDBG program. Only eligible activities from eligible Applicants will be scored and ranked.

2. Housing Element Compliance
As per HSC §50829, the Applicant must submit a draft and adopted housing element to the Department in accordance with the requirements listed in Government Code (GC) §65580, et seq. and GC §65585 (see Appendix B) prior to an award being granted. Applicants that fail to comply with the procedural requirements (i.e., GC §65585) of the Housing Element Law are ineligible for funding through the state CDBG program. Eligibility cannot be restored until the Applicant has met such procedural requirements.

California Department of Housing and Community Development 5 CDBG 2022 NOFA – April 6, 2022

3. Growth Control Limitations
Applicants that have adopted growth controls, including, but not limited to restrictions on residential building permits and residential buildable lots, that do not meet the exception criteria in HSC §50830 (b) and (c) are ineligible for funding as per HSC §50830. Applicants intending to apply for CDBG funds are required to submit a signed 2022 CDBG Application Certifications and Statement of Assurances that certifies the Applicant has not adopted any residential growth controls, or that adopted residential growth controls meet the applicable exception criteria. Failure to submit executed Application Certifications and Statement of Assurances will result in Applicant ineligibility.

4. Application Submittal
Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA:
• An eligible Applicant may apply on its own behalf
• An eligible Applicant may apply on behalf of one or more other eligible Applicants
• Two or more eligible Applicants, which share a program, may submit a joint application
• An eligible Applicant may apply on behalf of an eligible subrecipient including a non-federally recognized Tribe or nonprofit.

B. Restrictions on Multiple Activities in the Same Political Districts In addition to Activity and application limits identified in the NOFA, an eligible nonentitlement Applicant may apply for activities in service areas within or outside of the Applicant's Jurisdiction when the Applicant is applying for funds set aside by the California State Legislative for nonfederally recognized Tribes (HSC §50831) or Colonia’s as defined in Restrictions on Multiple Activities in the Same Political Districts.

Applications for eligible activities outside the Applicant's Jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state CDBG program and to a CDBG program administered by an Urban County or other entitlement entity during the same program year.

C. Allocation and Funding
Funds will be allocated according to federal regulations found in 24 CFR §570 and state statute, as found in HSC §50827, et seq. For more information, please California Department of Housing and Community Development 6 CDBG 2022 NOFA – April 6, 2022
reference the CDBG Guidelines. The tables below include the estimated percentage of funding available for set-asides and funding caps for the 2022 allocations. The amount of total funding available and the allocations of those funds are only estimates and are subject to change without notice. Funding awarded through this NOFA will have a 36-month expenditure and liquidation period.

NOTE REGARDING DRAW DOWN OF GRANT FUNDS:

Pursuant to both federal and state law all CDBG costs must be:
(1) necessary
(2) reasonable
(3) there can be no duplication of benefit
(4) CDBG funds cannot be used to supplant local or state resources (5) Applicant must guard against fraud and (6) ineligible uses of CDBG funds Awards will be limited to $1.5 million per Jurisdiction, including all applications submitted under this 2022 NOFA, except jurisdictions applying on behalf of a Colonia or a non-federally recognized Tribe which may additionally apply for funds under those set-asides.

D. State Allocations

1. Economic Development (ED)
Per state statute, 30 percent of the annual allocation, less state operating funds, must be set aside for ED projects and programs.

NOTE: the Department is piloting the availability of advancing funds for ED Loans/Grants with CDBG-CV awards and may offer
advances for this purpose to 2022 CDBG Applicants at a later date, at the Department’s discretion and pending successful deployment of the pilot.

2. Housing and Housing-Related Infrastructure
Per state statute, 51 percent of the annual allocation, less state operating funds, must be used by the Department to make grants to eligible cities or counties for the purpose of providing or improving housing opportunities for persons and families of low or moderate income or for purposes directly related to the provision or improvement of housing opportunities for persons and families of low or moderate income, including, but not limited to, the construction of infrastructure.

California Department of Housing and Community Development 7 CDBG 2022 NOFA – April 6, 2022
Per federal statute, no more than 15 percent of the annual allocation may fund public services.

3. Capital Non-Housing Projects
These funds will be applied to applications carried over from the 2019-2020 NOFA waitlist.

E. Special Allocations

1. Colonias
Per HUD agreement, 5 percent of the annual allocation. The Colonias allocation is exempt from the $1.5 million per Jurisdiction limit. Eligible Activity includes housing assistance, infrastructure, planning, and public services.

2. Non-Federally Recognized Tribes
Per state statute, 1.25 percent of the annual allocation. The non-federally recognized Tribe allocation is exempt from the $1.5 million per Jurisdiction limit.

Eligible activities include housing assistance, infrastructure, planning, and public services.

F. Federal Limits

1. Program Administration
The Department can use 3 percent of total funding for administration costs.

2. General Administration
Applicants may request up to a flat 7 percent of the total 2022 CDBG grant funding requested per Activity for General Administration (GA). GA costs may include, but are not limited to, the following categories:
• Salaries, wages, and related costs of the Grantee's staff engaged in activities associated with the general administration of the CDBG program, including general management, general legal services, accounting, and auditing • Travel costs incurred in carrying out the general management of the program • Administrative services performed under third-party contracts, including contracts for such services as general legal services, accounting services, and ad services
California Department of Housing and Community Development 8 CDBG 2022 NOFA – April 6, 2022
• Costs for goods and services related to the general management of the program, including rental and maintenance of office space, insurance utilities, office supplies, and rental or purchase of office equipment • Costs incurred in providing information and resources to individuals, families, and households in the LMI group, and to citizen organizations participating in the planning, implementation, or assessment of the Grantee's program
• Administrative funding can also be used for fair housing activities in compliance with the requirements of state CDBG Guidelines §103. If a cost cannot be associated with one of the above listed groups and cannot be associated with direct project costs, the Department will, upon the Grantee's request, decide whether it is an administrative cost, an Activity Delivery cost, or an ineligible cost according to 24 CFR §§570.489 and 570.482 • Completion of the NEPA Environmental Review Record for General Administration Activities (GA NEPA)
The calculation for General Administration should be the amount of the Activity expenses plus Activity Delivery expenses multiplied by 7 percent. (Activity + Activity Delivery) * 0.07 = Max GA
Applicants may elect to assign more funds to Activity costs and take less than the 7 percent as GA allocation. GA for PI funds is 17 percent of annual receipts.

For project budgets with both grant award and PI as funding sources, please identify how much GA will be from each source to ensure that GA stays within the program caps.

Note: The above allocations and limits do not total the amount available. These allocations and limits overlap, and applications may be counted against multiple allocations and/or limits. Please see the application solicitations for the available funding for each application type.

G. Activity Delivery
Activity Delivery (AD) costs are those costs directly related and necessary to successfully complete a specific Activity. AD covers the cost of staff directly carrying out the Activity, in addition to equipment and supplies that are necessary to carry out the Activity. Eligible costs include:
• Salaries of Grantee or subrecipient staff carrying out Activity • Activity Specific Environmental Review Costs (not for General Administration) • Loan underwriting costs
California Department of Housing and Community Development 9 CDBG 2022 NOFA – April 6, 2022
• Architectural and engineering design costs
• Labor compliance review costs
Supplies, equipment, uniforms necessary to carry out a specific CDBG Activity AD must be cost reasonable and directly tied to completion of an Activity that meets a National Objective.

H. Insufficient Demand
If there is insufficient demand for an identified allocation, the Department will make awards first to any unfunded applications submitted on behalf of non-federally recognized Tribes, then to projects on the 2019-2020 NOFA OTC waitlist in the order listed and that can meet the timeliness of federal funds requirements.

I. Eligible Activities
For a complete list of eligible activities allowed under the HCDA, go to 42 U.S.C. §5305. CDBG program activities should be in predominantly residential areas or should serve predominantly residential areas to be eligible.

J. Activity Limits
Jurisdictions will submit one application per Activity. Each Jurisdiction can submit up to three (3) applications during this NOFA cycle. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” activities or applications accepted in this NOFA. Each application will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the sample draft Standard Agreement in Appendix K as a sample of the applicable terms and conditions required for CDBG funded activities.

1. Housing and Community Development (CD) Activities
The maximum grant award for all CD Activities is $1.5 million per Jurisdiction. Per Jurisdiction limits do not apply to Colonia and Native American set-asides. The below limits are new grant awards limits per Activity. Program Income (PI) included in an activity budget does not count against the Jurisdiction maximum grant award. Total Activity budgets may exceed the award limits when PI is budgeted to the Activity; however, the new grant award, per Activity, shall not exceed the maximums below. Per-Activity limits do not apply to Colonia and Native American set-asides.

California Department of Housing and Community Development 10 CDBG 2022 NOFA – April 6, 2022
Pursuant to 24 CFR §570.482, eligible activities and maximum grant award amounts for funding the CDBG program include, but are not limited to:
a) Housing assistance to single-family units
• Single Family (1 - 4 units) Homebuyer Assistance - up to $500,000 • Single Family (1 - 4 units) Housing Rehabilitation - up to $500,000 b) Non-housing CD activities
• Public services - up to $500,000 (Please note that rental subsistence payments are being allowed in this NOFA)
• Planning & Technical Assistance (including Housing Planning, public services Planning and Non-housing Planning) - up to $250,000

2. Economic Development Activities
The maximum total Jurisdiction grant award for ED activities is $1.5 million.

When applying for ED and CD activities, the combined maximum may not exceed $1.5 million. Applicants may apply for up to $750,000 maximum to be used for Business.

Assistance and/or Microenterprise Assistance. These maximums do not include PI. PI may be included in addition to the new program award. The below limits are new grant awards limits per Activity. Per-Activity limits do not apply to Colonia and Native American set-asides.

ED activities and grant awards include:
a) Business Assistance and Microenterprise Assistance (including both MicroFinancial Assistance and Technical Assistance)- up to $750,000 b) Infrastructure in Support of Business- up to $1.5 million c) Economic Development Planning and Technical Assistance- up to $250,000.

III. Application Requirements
A. National Objectives
CDBG funded activities must meet one of three National Objectives:
• Benefit LMI persons
• Aid in the prevention or elimination of slums or blight • Meet an urgent need
At least 70 percent of the funds awarded must benefit LMI individuals or households.

No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest income-eligible group. Individual activities shall meet one of the following National Objectives:

California Department of Housing and Community Development 11 CDBG 2022 NOFA – April 6, 2022

1. Low- to Moderate-Income
Persons, households, and/or neighborhoods benefiting from LMI activities must meet HUD’s LMI requirements. HUD updates income limits annually. Applicants will be notified via a news blast email and information will be posted on the Department’s website when the HUD Adjusted Median Family Income (HAMFI) limits and low- to moderate-income areas (LMA) are updated. Applicants are required to use the updated income limits as soon as they are available. The LMI National Objective consists of the following categories:
a. Low-moderate Income Limited Clientele
Low- to moderate-income Limited Clientele (LMC), as defined by income limits or presumed benefit, refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Presumed benefit LMC refers to persons who, as a category, are typically low income. • Seniors
• Persons with a disability
• People experiencing homelessness
• Abused children and battered spouses
• Illiterate adults
• Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers
b. Low- To Moderate-Income Area (LMA)
LMA is identified using census tracts and block groups. LMA may also be identified through an income survey. See Appendix H for additional information regarding CDBG income surveys, which:
• Are based on the American Community Survey using Census Geographies.
• Contain at least 51 percent of households in the area earning at 80 percent or below HAMFI to meet LMA.
• Must be contiguous and the area should be mapped to show eligibility. • Must be an Activity with public benefit for the area, such as streets and sidewalks, sewer/water Infrastructure, community facilities, or park improvements.
• Should be determined to be LMA eligible from the map application at HUD’s Low- and Moderate-Income Summary Data Application page.

Instructions for HUD’s mapping application are available to assist in using the map application.
c. Low- to Moderate-Income Housing (LMH)
LMH as defined by household income limits is a household earning 80 percent or less of HAMFI.

California Department of Housing and Community Development 12 CDBG 2022 NOFA – April 6, 2022
d. Low- to Moderate-Income Jobs (LMJ)
LMI Job Creation or Retention Activities (LMJ)
• LMJ is based on the number of full-time equivalent jobs created or retained.
• Must create or retain jobs, and 51 percent of those jobs must be for LMI persons.
• To meet the public benefit requirements for LMJ activities, for every $35,000 spent, one full-time equivalent job must be created/retained.

2. Slums and Blight on an area basis (SBA) and on a spot basis (SBS) • Areas must be geographically defined and publicly identified as slums or blighted, typically by a council or board resolution before the Activity is considered.
• Activities must aid in the prevention or elimination of slums or blight as described in 24 CFR §570.483(c)(1-2).

3. Urgent Need
For the purposes of this NOFA, no Urgent Need applications will be accepted through the NOFA application process without prior Department approval. If you have a program or a project that meets the criteria of Urgent Need, as established at 24 CFR §570.483(d) and you believe your proposed project or program must use Urgent Need as a National Objective to be program eligible, please contact your Department representative for further instructions.

Special requirements apply to Urgent Need. Please contact the Department for more information.

B. Milestones
All CDBG program-funded activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include at least five milestones per Activity application. Milestone One and the Final Milestone will be prepopulated and cannot be edited by Applicants:
• Milestone One: Activity Initiation. Must be completed no later than 60 days from contract execution
• Milestone Two: First draw of grant funds
• Milestone Three: 50 percent completion
• Milestone Four: Final draw of grant funds
• Final Milestone: Activity closeout (must be completed no later than 90 days after the Expenditure Deadline)
California Department of Housing and Community Development 13 CDBG 2022 NOFA – April 6, 2022
Additional milestones are optional, though encouraged for best practice of Activity implementation. Milestones may be adjusted for delays in application review and Standard Agreement execution. Applicants are encouraged to evaluate feasibility of meeting milestones and build time for unexpected delays into milestone schedules. Milestones may not extend beyond the expenditure deadline of an award. All milestones proposed by Applicants are subject to the review and approval of the Department.

TIP: The Department realizes that these milestone dates are estimates.

Instead of using an actual date for all optional milestones, please put a time frame.

For example:

Milestone Two: Activity initiation. 60 days from contract execution Milestone Three: First draw of grant funds: 90 days from contract execution
These milestones can be updated by your CDBG representative if changes are needed to be made.

C. Conditions
Applicants and awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to and conditioned upon the ongoing availability of funds, as well as the continued authority of the Department to operate the CDBG program. In the event that funds are not available, the CDBG program or act under this NOFA is eliminated, or in anyway restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above.

This NOFA is not a commitment of funds to any Activity or Applicant.

IV. Application Threshold and Initial Requirements
All applications are required to pass threshold requirements. Applications that do not meet threshold will not move on to scoring, or in the case of ED OTC, will not be reviewed for award and immediately disqualified.

The Department strongly recommends a careful review of the application and application instructions PRIOR to beginning the application.

California Department of Housing and Community Development 14 CDBG 2022 NOFA – April 6, 2022
A. Threshold Requirements
The following threshold requirements must be met at the time of application:

1. The Applicant must be an eligible nonentitlement jurisdiction.

2. The Applicant must demonstrate to the satisfaction of the Department that it is compliant with the financial management requirements of 2 CFR §200.

3. The Applicant must provide the Department with its most recent single audit (as submitted to the State Controller’s Office), if applicable. If the Applicant had or has single audit findings identified in the audit, they must include the remediation plan/agreement; the Applicant will be deemed ineligible for funding through the state CDBG program until the findings are resolved or a remediation plan or agreement is established. Any and all single audit findings are included in this evaluation.

This requirement is not limited to federal funds administered by the Department.

If an Applicant is not subject to single audit requirements, the Applicant is not required to submit an audit.

If an Applicant is not required to submit an annual single audit, they must provide certification that they are not required to submit.

4. Pursuant to 24 CFR §578.25, acceptable evidence of site control is a deed or lease. Absent a current deed or lease, an Applicant may use assessor’s parcel information to establish ownership for Applicant or subrecipient-owned sites. If grant funds will be used for acquisition, acceptable evidence of site control will be a purchase agreement. Site control must be maintained through the operation period of the Activity. Activities are expected to last one year.

5. Must have documented site control for that year. If site control is expected to expire during the open Activity period, the Applicant must document that either an alternative site will be made available or that the Activity operators intend to extend or renew the lease on the existing site.

6. Applicants must include the Jurisdiction name, initial all pages, sign, and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment.

California Department of Housing and Community Development 15 CDBG 2022 NOFA – April 6, 2022

7. Pursuant to 24 CFR §570.486, applications must follow CDBG Public Participation regulations. Applicants must provide documentation that the Citizen Participation requirements have been met. Documentation must include proof of public noticing, information provided during the public hearing or public meeting, and public comments received during the public participation, including Jurisdiction responses to comments. Additional information about public participation requirements can be found in Appendix C.

8. The application includes a completed Authorizing Resolution using the required Department-approved Authorizing Resolution form and approved by the Applicant’s governing board. The Authorizing Resolution designates a person or persons responsible for, and authorized to, execute all documents related to the application of CDBG funds.

Please see Appendix D for instructions for completing the resolution along with a resolution form.

If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department. Applicants must submit their approved resolutions on the form provided by the Department by the application due date. The Department will NOT accept resolutions after this time.

9. Applicant must submit the required Government Agency Taxpayer ID (TIN) Form found in the Files tab of each program solicitation. Submitted TIN forms must include DUNS numbers and accurate payment information to be complete and must not have been signed more than one (1) year before submission.

10. CDBG budgets found in the Grants Network portal are required at application submission. Required budget information includes direct costs only. Direct costs for Activity, GA, Program Income, and ‘Other’, if applicable, must be completed and clearly identified. Do not include any information on indirect cost, match, or cost share.

11. In addition, Applicants are required to upload their Sources and Uses for all funds applicable to the CDBG Activity. The application will guide Applicants that are using multiple funding sources to finance their Activity to upload a comprehensive Activity Sources and Uses.

12. Based on the 50 percent rule, Applicants with one or more current and open CDBG Standard Agreements (SAs), for which the expenditure deadline established in the agreement(s) has not yet passed, shall be ineligible to apply for any additional California Department of Housing and Community Development 16 CDBG 2022 NOFA – April 6, 2022
CDBG funds for the same type of Activity(ies) included in those open CDBG SAs, unless the Applicant has expended at least 50 percent of CDBG funds previously awarded, including PI, for that Activity, or unless a waiver to the rule has been approved by the Department’s Director, as allowed at HSC §50833(f).

13.This includes PI only SAs approved for the same type of Activity(ies). For SAs awarded prior to 2018, Applicants will be required to provide their most recent Request for Funds and documentation to document compliance with the 50 percent rule requirement. For awards managed through Grants Network, a screenshot of the grand administration screen at the time of submittal of the application will work as documentation for compliance with the 50 percent rule.

14. Pursuant to 24 CFR Part 5, all CDBG Applicants are required to verify they and their principals, or any/all persons, contractors, consultants, businesses, subrecipients, etc., that are conducting business with the Applicant are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. Applicants and their partners, contractors, consultants, and subrecipients must register with the System for Award Management (SAM) to do business with the U.S. government and have debarment checks that return a registration status of “Active” and “No Active Exclusion Records” under the Exclusion Summary.

15. The Department will not award any CDBG program funds to Applicants and Applicant partners, including contractors, subrecipients, and consultants that are debarred, suspended, proposed for debarment, and declared ineligible, voluntarily excluded from participation, or that are unregistered in SAM from federally assisted programs. Applicants are not required to perform debarment checks on individual Applicant or partner employees or individual persons unless that person is acting as a contractor, consultant, subrecipient, or program partner and will be receiving payment directly from CDBG funds. Debarment information must be complete to qualify.

16. The Applicant must demonstrate, to the satisfaction of the Department, that it is meeting the State Objectives as described in Appendix I.

17. Pursuant to the National Environmental Policy Act of 1969 (NEPA), Environmental Standards must be met. Applicant must demonstrate compliance by submission of fully complete, current, and applicable Environmental Review Record forms and supporting documentation. Required NEPA process, training, and current forms are available on the HUD Exchange under the ‘Formats’ option. Additional HUD guidance can be found at the Orientation to Environmental Reviews page also on the HUD Exchange.

California Department of Housing and Community Development 17 CDBG 2022 NOFA – April 6, 2022

18. NEPA Level of Review worksheet must include the Determination of Level of Review Worksheet.

19. If Applicants intend to use CDBG funding for GA Activities, a GA NEPA review will also be required at application submission, specifying the applicable exemption in 24 CFR §58.34(a).

20. For ED Business Assistance and CD housing assistance activities that operate as a program but, as per HUD, require site specific environmental reviews for NEPA clearance, only a GA NEPA review is required at application. Applicants using a Tiered Review process are strongly encouraged to submit their Tier 1 review at application.

ED APPLICATIONS ONLY
The Applicant must demonstrate capacity and experience to operate an ED Activity. Capacity and experience may be documented through one of the following commitments:
a. The Applicant has hired staff that are able to dedicate capacity to the operation of a CDBG-funded ED Activity.

These staff must have at least:
• Three years of CDBG ED experience; or
• Five years of commercial underwriting experience plus two years of general CDBG experience.
b. The Applicant has a draft contract or subrecipient agreement with a qualified consultant or nonprofit ED group with direct experience in CDBG ED implementation. The agreement must be fully executed, and a copy provided to the Department within 30 days of receipt of the Standard Agreement. Final contracts and/or subrecipient agreements must be with the same entities as proposed in draft at the time of the application.

Substitutions will invalidate the application and cancel the award.

The Applicant commits to partnering with the Small Business Development Centers or a similar organization that has direct experience in CDBG ED program design, implementation, and commercial underwriting. This commitment will be a resolution, memorandum of understanding, or similar formal statement and will be required at application.

California Department of Housing and Community Development 18 CDBG 2022 NOFA – April 6, 2022
B. Application and Activity Requirements
At time of application submission, all applications must comply with and provide documentation of HUD’s federal cross cutting requirements found at 24 CFR §570.600, et seq, and summarized in section X Federal Program Requirements of this NOFA, and state overlays.

State overlay areas are as follows:

1. Application verification
Applicants must certify upon submission that their application is true and correct to the best of their knowledge: the required application input fields, attachment uploads, and budgets. Selecting an input field or uploading a blank document to circumvent the application requirements invalidates the application certification and will result in immediate disqualification. Applicants that intentionally input false information or that intentionally upload blank documents will have their good standing with the Department revoked and may be determined to be ineligible for other Department funding. Intentionally providing false information is fraud.

Applicants that rely on consultants or grant writers to prepare the CDBG application are strongly encouraged to review the application for completeness and correctness prior to submittal. It is also strongly encouraged to give plenty of time for submitting prior to the cutoff date and at least several hours prior to the cutoff time.

If an input field, upload requirement, or application component is not functioning correctly, or if there are system outages or other system failures prior to submittal, please contact [email protected] as soon as possible prior to the cutoff time to document the issue so that applications are not disqualified due to technical difficulties. Failure to contact the Department with system issues will not exempt Applicants from application verification requirements.

2. Gap funding and duplication of benefits
CDBG is intended to provide stop-gap funding for crucial infrastructure, public safety, housing, and social service projects. CDBG funds may not be obligated to Activities that are documented to already have sufficient funding for the Activity as described, or that have identified multiple funding sources for the same costs, resulting in a duplication of benefits and overfunding of the Activity. CDBG funds must be “but-for” funding for every Activity and may not be used to supplant local California Department of Housing and Community Development 19 CDBG 2022 NOFA – April 6, 2022
or state resources. CDBG grant funds cannot be used to replace funds that have been budgeted and/or expended from another funding source for the same Activity. Pre-agreement costs are eligible provided that the initial funding for those costs is identified as a temporary funding source (such as a loan from a local fund wherein the loan is float funding the CDBG Activity pre-agreement costs but must be repaid so that the temporary loaned funds may be used as originally intended) and that the costs are budgeted to be part of the CDBG Activity.

3. Good standing
The Applicant, and any co-Applicant, together with all respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements). Applicants not meeting the foregoing requirements shall be ineligible to apply for or receive funding under this NOFA.

4. Article XXXIV
Applicants engaging in low-income housing project activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements. The state statutes implementing Article XXXIV can be found at HSC §37000. Exceptions to Article XXXIV can be found at HSC §37001.

5. Racial equity
Applicants should prioritize the advancement of racial equity in all CDBG programs and across systems and units of government in the Jurisdiction. The Department asks Applicants to be leaders in the community, facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system, and other partners to promote racial equity practices.

All Applicants must identify the work performed to ensure racial equity in access to programs, projects, and activities funded with CDBG resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision, and desired outcomes in Programs and Projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/ Latinx, Asian, Pacific Islanders, and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, and homelessness.

California Department of Housing and Community Development 20 CDBG 2022 NOFA – April 6, 2022
Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, and support, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity. See Appendix N for Racial Equity Resources and Tools.

When applying for 2022 CDBG funds, Applicants should consider:
• What are the community’s racial demographics and the demographics of those experiencing homelessness, housing, and economic insecurity? • What are the outcomes of the CDBG programs based on race? What are the requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them? • How do underserved and marginalized communities learn about and access the CDBG program? What marketing and communication strategies are used to increase equitable access to CDBG programming?
• How does the grant-making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care, and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities? • How are the voices of Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities and those having lived with the experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process?
• How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs? How would these funds address the capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? • Provide a list of partner organizations that are addressing racial equity in the housing and homeless response system, the ED sector, and the health care sector and describe how you partner with them.

The Department will require Applicants to submit related racial and ethnic data metrics of their CDBG programming on a quarterly reporting basis.

California Department of Housing and Community Development 21 CDBG 2022 NOFA – April 6, 2022
V. Application Review
All applications that pass threshold will be reviewed for Activity eligibility. Activities that do not meet program eligibility requirements will be disqualified.

The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. This includes, but is not limited to, authorizing an increase in funding to any Applicant after the Department makes an award under this NOFA.

Qualifying competitive applications will be scored according to the evaluation criteria outlined in the application under the Readiness Section. Scores include two components:

A. Needs score
Needs score use publicly available data from the U.S. Census Bureau's American Community Survey to measure poverty, housing, and ED needs. These statistics are used to rank all eligible Non-Entitlement Jurisdictions and the rankings are translated into numeric scores. Need scores summarize the severity of a community's need for a specific Activity relative to other communities. The Department prepares the need scores and will provide the scores as Appendix A to this NOFA.

B. Activity readiness
Activity readiness is an indicator of Applicant preparedness for Activity implementation.

Applicants are expected to have necessary contracts and subrecipient agreements in place at the time of application submittal. Fully executed contracts and agreements will score higher than draft contracts and agreements. Applicants that will not be using contracts or subrecipient providers to carry out the Activity and will instead use Applicant staff must clearly document that staff have the experience and capacity necessary to successfully complete the Activity. Documentation will include position description(s) for the identified staff, resumes, or Curriculum Vitae for each staff person involved in the implementation of the Activity, organizational chart, and estimated workload.

Applications will be ranked based on highest score. Applicants will be notified of their point score, and the Final Point Score and Awardee List will be posted to the CDBG webpage.

California Department of Housing and Community Development 22 CDBG 2022 NOFA – April 6, 2022
VI. Award Recommendations
Applications that are eligible, complete, and that satisfy readiness requirements may be recommended for funding. Applicants recommended for award will officially be notified of awards through the eCivis Grants Network. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards or that fail threshold will be officially notified via email that their application was not awarded or failed to pass threshold. The Final Award List will be posted on the CDBG webpage.

Applicants may request a copy of their application reviews after the review has been completed and the Applicant has been notified of the results.

VII. Application Submission
A. Workshops
The Department is conducting a series of application workshops that began in January 2022. These workshops will include training on:
• Resolutions: What is required and why
• How to complete the correct level of Environmental Review • How to pull a debarment check
• How to complete the eCivis Budget
• How to pick the correct National Objective
• How to pick the correct Matrix Code
• How to write a narrative
• How to address racial equity in your CDBG funded projects and programs • How to complete the 2022 NOFA Application
• 2022 NOFA review
Applicants are strongly encouraged to attend these virtual workshop sessions. If they are unable to attend the virtual workshop, Applicants are strongly encouraged to review these workshops on the CDBG website. This website also provides Training and Technical Assistance materials on the CDBG program, the CDBG Redesign, using Grants Network, and preparing a CDBG program application in Grants Network.

Please visit the Department’s website for upcoming information.

B.Submission Process
Applicants must follow instructions in this NOFA, the online application, and the CDBG program Guidelines. The Department strongly encourages Applicants to have California Department of Housing and Community Development 23 CDBG 2022 NOFA – April 6, 2022
all required documents on hand when completing the application. Failure to follow instructions and submit all required documentation will result in disqualification. Once submitted, applications must stand on their own. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information but are unable to accept any new documentation that would provide an unfair advantage over other applications. It is strongly recommended that all documents be reviewed and saved to their own electronic files PRIOR to submission.

The CDBG Application and all required attachments must be submitted to the Department through the eCivis Grants Network Portal. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury Per 83 FR 5848 “Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.’’
Applicants that do not have an account with eCivis should log into the eCivis portal.

Use the “Create an account” option to initiate a profile. See the available training onthe CDBG webpage to learn how to open an account. There is no cost associated with an eCivis account.

C. Applicant Responsibility
It is the duty and responsibility of each Applicant to review the provisions, requirements, and limitations of all funding sources applied for and obtained for a particular project, program, or activity in order to ensure that each and every requirement of those funding sources is compatible with all Department program requirements and restrictions. Incompatibility of funding sources will result in the denial or cancellation of an award, or may result in the placement of conditions or limitations on an award, all as determined by Department in its sole and absolute discretion.

D. Disclosure of application
Information provided in the Application will become public record available for review by the public pursuant to the California Public Records Act (GC §6250, et. seq). As such, the Department may disclose any materials provided by the Applicant to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identifying information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a Public Records Act request.

California Department of Housing and Community Development 24 CDBG 2022 NOFA – April 6, 2022
VIII. Appeal Criteria and Process
A. Appeal process and deadlines
In order to lodge an appeal, Applicants must submit to the Department a written appeal by the filing deadline set forth below, which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area(s) of the Application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be accepted if this information would result in a competitive advantage to an Applicant. Once the written appeal is submitted to the Department, no further information or materials will be accepted or considered thereafter.

All Appeals must be submitted to the Department via email at [email protected],
PLEASE do not send Appeals to Department staff directly.

Emails to the email address listed above will be accepted so long as the email time stamp is prior to the appeal deadline.

Filing Deadline: Appeals must be received by the Department no later than ten (10) business days from the date the Department notifies the Applicant that their application has failed to meet eligibility, threshold, or has failed to score high enough in readiness to qualify for award. Late appeals will not be reviewed.

B. Appeal decisions
It is the Department’s intent to render its decision in writing within fifteen (15) business days of receipt of the Applicant’s written appeal. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department with respect to the appeal.

C. Effectiveness
If the applicable statutes and/or Guidelines governing the CDBG program contain an existing process for appealing decisions of the Department with respect to NOFA awards, then this section shall be inapplicable, and such existing authority shall govern all appeals.

California Department of Housing and Community Development 25 CDBG 2022 NOFA – April 6, 2022
IX. Awards announcement and grant implementation
A. Awards announcements
The Department anticipates awards will be announced no later than September 2022.

OTC awards will be announced as applications are approved for funding. Until awards are announced, the CDBG staff will not be able to discuss applications or the status of applications.

Within 60 days from the award announcement date, unsuccessful Applicants will have the opportunity to request an interview with Department staff to discuss their application. Applications and agreements are public information and are available for reviewupon request.

B. Standard Agreements
Successful Applicants (awardees) will enter into a Standard Agreement with the Department. A draft sample Standard Agreement is included as Appendix K to this NOFA. The Standard Agreement contains all the relevant state and federal requirements, Activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be executed by the awardee within 30 days (contracting period) of the awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period will result in award cancellation. Award cancellations are final.

In order to ensure that the Standard Agreements are being sent to the correct individual, Applicants MUST complete ALL required sections of the profile section of the application.

X. Federal program requirements
A. Federal Cross-Cutting Requirements
The CDBG program is administered under the rules and regulations promulgated primarily in 24 CFR §570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Grantees of the state CDBG program.

California Department of Housing and Community Development 26 CDBG 2022 NOFA – April 6, 2022
This following is a summary of the federal cross-cutting requirements:
• Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA])
• Labor Standards (Davis-Bacon and related laws)
• Achieving a HUD National Objective
• Public participation requirements
• Fair Housing and Affirmatively Furthering Fair Housing • Equal Opportunity and Non-Discrimination in federal Grant Programs • Federal Procurement Guidelines
• National Flood Insurance Program compliance
• Relocation and displacement requirements
• Employment and Contracting Opportunities Section 3 Compliance • Lead-based paint requirements
• No use of debarred, ineligible, or suspended contractors or sub-recipients • Uniform Administrative Requirements and Cost Principles • Conflict of interest prohibitions
• Compliance with the Architectural Barriers Act and the Americans with Disabilities Act
• Compliance with Eligibility Restrictions for certain resident aliens • Federal reporting requirements
• Grant and subrecipient monitoring requirements
B. Relocation plan requirement
Applicants engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Applicants must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets.

Applicants must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Grantee will enforce and manage the project’s temporary relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget.

California Department of Housing and Community Development 27 CDBG 2022 NOFA – April 6, 2022
C. Procurement
Pursuant to 24 CFR §570.489(g), all Grantees must comply with federal procurement requirements. The Department will review the Grantee’s procurement documents for services (i.e., administrative sub-contractor, DavisBacon consultant, etc.) at time of monitoring or upon request.

Requirements for federal procurement can be found at 2 CFR §200.317-326.

Applicants are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment.

D. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the Department may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.

E. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the CDBG program because the CDBG program beneficiaries are victims of this crime when the CDBG program is abused. The Department wants to stop any criminal assault on the CDBG program it administers, and in doing so all CDBG funds go to people it was designed to help and improve their living conditions.

F. Combatting Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs, operations, and beneficiaries from dishonest individuals and organizations.

HUD cannot combat fraud alone; they rely on Department and CDBG NOFA Applicants to combat CDBG program fraud.

HUD also relies on Applicants for, and people receiving, HUD benefits, such as:
tenants receiving rental assistance, borrowers with HUD insured loans, or citizens having their communities restored using HUD grants.

California Department of Housing and Community Development 28 CDBG 2022 NOFA – April 6, 2022
The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the CDBG program to the OIG.

HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the CDBG program from HUD employees, anyone administering the CDGB program, anyone working in the CDBG program, contractors, and the public.

You can report mismanagement or violations of law, rules, or regulations by HUD employees or program participants.

Fraud, Waste and Abuse in the CDBG program and its operation may be reported in one of the following four (4) ways:

1. By email to: [email protected]

2. By phone: Call toll free: 1-800-347-3735

3. By fax: 202-708-4829

4. By mail: - Department of Housing & Urban Development Office of Inspector General Hotline Manager
400 Virginia Avenue, SW, Suite 120
Washington, DC 20024

CITY COUNCIL AGENDA REPORT
TO: CHAIR GREENOUGH AND MEMBERS OF THE BOARD
FROM: ERIC WIER, CITY MANAGER
BY: MEGAN MILLER, HOUSING DIRECTOR
DATE: MAY 16, 2022
SUBJECT: CONDITIONALLY AWARD 25 PROJECT BASED VOUCHERS TO SYNERGY FOR

USE AT THE VALHALLA PACIFIC TOWNHOMES
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Council technical questions
• Receive public comment
• Council discussion
o Conditionally award 25 Project Based Vouchers (PBV’s) to Synergy pending completion of (or exemption from) NEPA review and subsidy layering analysis prior to execution of a Housing Assistance Payments Contract.
o Approve and adopt Resolution No. HA2022-02, A Resolution of the Board of Directors of the Crescent City Housing Authority Approving the Selection of a Housing Choice Voucher Project Based Voucher Proposal.

BACKGROUND
The City of Crescent City Housing Authority (CCHA) receives grant funding from the Department of Housing and Urban Development (HUD) to administer the Housing Choice Voucher (HCV) program. The HCV program grant provides tenant-based rental assistance to very-low income families (no more than 50 percent of the area median income) to rent safe, decent, and affordable housing units in the private rental market.

The CCHA has the authority to administer 658 Housing Assistance Payment (HAP) vouchers.

Project Based Vouchers (PBV’s) are a component of the HCV program. A Public Housing Authority (PHA) may project-base up to 20 percent of its authorized number of vouchers for a contract term of up to 20 years with the ability to renew or extend the contract depending on funding availability. Under the tenant-based HCV program, the CCHA issues an eligible family a voucher and the family selects a unit of its choice. If the family moves out of the unit, the contract with the landlord ends and the family can move with continued assistance to another unit. Under the PBV program, the CCHA would enter into an assistance contract with the owner for specified units and for a specified term. The CCHA would refer families from its PBV waiting list to the project owner to fill vacancies. After one year of occupancy, the family would be eligible to convert the PBV into a tenant-based voucher should they choose to relocate out of the PBV complex.

The advantage of PBV’s for CCHA is to provide developers with an additional financial tool to leverage other financing resources for construction, conversion, rehabilitation, or preservation of housing for low-income families. PBV’s have the potential to improve the project’s cash flow because most funding resources available to affordable housing developers restrict the rent that can be collected from tenants to an affordable amount that is usually far less than a comparable unit would generate on the open market. The PBV program pays market-rate rents by essentially subsidizing the difference between an affordable rent required by other affordable housing funding sources, and the market-rate rent for a particular unit.

In January 2022, the CCHA issued a Request for Proposals (RFP) and announced the availability of up to 25 PBV’s for new or existing multi-family affordable housing developments. One proposal was received, which was compliant with the basic RFP requirements and was submitted by Synergy, a CA non-profit public benefit corporation based out of Los Angeles. Synergy’s proposed project for Valhalla Pacific Townhomes was rated and ranked based on the criteria provided within the RFP and CCHA Administrative Plan. The criteria included site suitability, management experience, and readiness of occupancy. Based on the rating and ranking process, Synergy’s proposal scored 98/100.

THE PROJECT
Valhalla Pacific is an existing 45-unit complex in Crescent City. Currently, there are 21 assisted (tenant-based) residents at the location. All 21 assisted families will have the option of converting their tenant-based voucher to PBV assistance. There is no disadvantage of conversion to families who wish to remain living at the location for at least one more year, as every family will have the option of switching to tenant-based assistance after one year of PBV assistance. For families who are considering moving from the location within a year, it will be recommended they remain using tenant-based assistance. We anticipate that some portion of the currently assisted families will be interested in converting to PBV, while others may choose to continue utilizing their current form of assistance. If every one of the 21 families decided to convert to PBV, 4 additional families would be selected from a newly created Valhalla Pacific PBV waiting list to fill the balance of the 25 PBV’s. If 10 of the 21 families opted to convert, 15 applicants would be selected. Depending on the number of families that choose to convert from tenant-based to PBV, and how frequently vacancies occur, it is possible there would be a phasing-in process to fully utilize all 25 PBVs. All qualifying resident families will be given an in-place preference. It is important to note that no residents, assisted or non-assisted, will be displaced or forced to relocate because of this PBV commitment.

The owner is proposing an initial 5-year commitment, which can be extended at conclusion of the term. There will be an option to extend the contract at the 5-year mark.

The owner plans to invest approximately $600,000 in upgrades to the complex, including new ADA paths of travel, improvement to parking lots, mail enclosures, and upgrades to laundry rooms.

ANALYSIS
The Housing Authority stands to benefit substantially from a dedication of project-based vouchers. The ability to provide more opportunities for affordable housing to our participants, particularly a specified designation of units for the exclusive use of our program participants, is the most significant advantage. Other benefits include reduced inspection requirements, reduced affordability barriers for our participants, and improved voucher utilization.

The proposed project also offers benefits to the City of Crescent City. Securing low-tomoderate housing units is important for the City to meet its annual housing allocations as required by HCD. Several policies within the Housing Element, which is a part of the General Plan, require that the City promote the development of low-to-moderate income housing. The project site is located within the City limits and will increase the City’s affordable housing stock by 45 units, as the owner intends to create a mixed-use income development by including units for 80% area median income (“work force housing”) residents.

A PBV commitment at Valhalla Pacific Townhomes will support the CCHA’s goal of expanding housing opportunities in our jurisdiction for low-income families and will diversify the CCHA’s portfolio to encourage full utilization of available vouchers in times of low vacancy rates in the community.

FISCAL IMPACT
Committing PBV’s to the proposed project will have no fiscal impact to the CCHA. The funds for PBV are already included within the CCHA’s annual budget authority.

ATTACHMENTS

1. Synergy Proposal for Project Based Vouchers at Valhalla Pacific Townhomes

2. CCHA Board Resolution No. HA2022-02
City of Crescent City Housing Authority
Resolution No. HA2022-02
A Resolution of the Board of Directors of the Crescent City Housing Authority Approving the Selection of a Housing Choice Voucher Project Based Voucher Proposal
WHEREAS: The City of Crescent City Housing Authority (CCHA) wishes to implement the Section 8 Housing Choice Voucher Project Based Voucher Program; WHEREAS: CCHA included the possibility of operating the Project Based Voucher (PBV) Program in the City of Crescent City Housing Authority Annual Plan; WHEREAS: CCHA adopted a PBV policy within its Section 8 Housing Choice Voucher (HCV) Administrative Plan that allows for the selection of a PBV proposal pursuant to 24 CFR, Section 983.51 Owner Proposal Selection Procedures; WHEREAS: The proposed site complies with the Site Selection Requirements at 983.57 (b) Site Selection Standards, including (1) deconcentrating poverty, and expanding housing and economic opportunities, (2) facilitating and furthering compliance with the applicable provisions of the Civil Rights and Section 504 regulations, and (3) HQS Site and Neighborhood Standards; and
WHEREAS: The proposed site complies with the Site and Neighborhood Standards at 24 CFR, Section 983.57 (d), including (1) adequate size, exposure, and contour, (2) promoting greater choice of housing opportunities, (3) accessible to municipal facilities and services, and (4) reasonable travel time to employment.

NOW, THEREFORE, be it resolved that the Board of Directors of the City of Crescent City Housing Authority approves the selection of the PBV site called:

Valhalla Pacific Townhomes
911 Pacific Avenue
Crescent City, CA 95531
______________________________________________________________________

Chairperson - Board of Directors Secretary to the Board (Print Name) (Print Name)
___________________________________ _____________________________ Date Date

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, DIRECTOR OF FINANCE
DATE: MAY 16, 2022
SUBJECT: BUDGET RECOMMENDATIONS FROM MEASURE S OVERSIGHT COMMITTEE FOR FY 21-22
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from Council
• Receive public comment
• Council discussion
• Adopt Resolution No. 2022-35, A Resolution of the City Council of the City of Crescent City Amending the Fiscal Year 2021-22 Budget

BACKGROUND
On November 3, 2020, the voters of Crescent City approved Measure S, authorizing the imposition of a local 1% transactions and use tax (often referred to as a sales tax) within the City. The ordinance was formally adopted by the City Council on December 7, 2020 and became effective immediately. Collection of the tax began on April 1, 2021.

The ordinance establishes a seven-member oversight committee made up of five City residents as voting members and two City staff members (City Manager or his/her designee and Finance Director or his/her designee) as non-voting members. According to the ordinance, the committee is responsible for reviewing and reporting annually on the revenues and expenditures of Measure S funds. The City Council also established in the committee bylaws that the committee should make recommendations to the Council for the spending of Measure S funds.

Measure S funds are intended to fund public safety (Police and Fire), streets, and the swimming pool. The committee met five times in early 2021 to develop recommendations for the FY 2021-22 budget:
• February 25, 2021 – Crescent City Police Department
• March 9, 2021 – Streets

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
2 • March 29, 2021 – Crescent City Fire and Rescue
• April 12, 2021 – Fred Endert Municipal Pool
• April 26, 2021 – FY 21/22 summary and recommendations This series of meetings resulted in a five-year spending plan, with a budget recommendation which was presented to the City Council for inclusion in the FY 21-22 budget. The Council approved all of the recommendations of the committee.

On February 9, 2022, the committee received the independent auditor’s report for the FY 20-21 Measure S revenues and expenses. Only one quarter (April to June 2021) was included in that fiscal year since the tax began being collected April 1, 2021. Revenues for that quarter were higher than projected and expenses were lower than budgeted, resulting in a balance of $332,467 reserved for Measure S projects or activities.

On March 15, 2022, the committee and City Council received an update on FY 21-22 revenues and priority projects. Revenues were initially projected to be approximately $1.3 million per year, but recent projections were increased to approximately $2 million. At this meeting, the committee recommended allocating some of the additional Measure S funds to reconstruct another portion of Front Street (between G Street and I Street) along with City funds from the General Fund and ARPA (American Rescue Plan Act) funds, and to request additional funding from the Local Transportation Commission. The committee also recommended allocating some additional Measure S funds toward an HVAC and dehumidification project for the swimming pool and requested the Council to allocate ARPA funds toward that project as well.

The City Council voted to approve the committee’s recommendations and directed staff to request funding for Front Street from the Local Transportation Commission. LTCo approved the request at its April meeting.

On April 27, 2022, the committee met again for an update and further recommendations for changes to the FY 21-22 budget, as well as began discussions for the FY 22-23 budget. On May 11, 2022, the committee met to provide final recommendations for the FY 21-22 budget and FY 22-23 budget, which were adopted by the committee in Resolution No. MS 2022-02.

The committee recommendations for the FY 22-23 budget will be included in the FY 22- 23 budget workshop scheduled for May 31, 2022. The recommendations for changes to the FY 21-22 budget are addressed in this staff report and attached resolution.

ITEM ANALYSIS
Fire Department
The original recommendation for Measure S funding for the Fire Department in FY 21-22 was $230,940 for the following items:

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
3 Because of the way certain costs are split between the City and the Fire District and varying costs for personnel and benefits from year to year, the exact amount in the adopted budget was $226,333.

Fire Chief Gillespie requested certain changes to the line items based on updated costs and needs of the department. The training and volunteer recruitment were under budget, and the Chief recommended moving $12,500 from these lines into the purchase of some SCBA bottles. The committee recommended approving this request. Due to timing required to order and ship the equipment, it will likely be received in the next fiscal year.

Therefore, staff will budget for the purchase this year but will recommend this budget line be carried over to FY 22-23 if needed.

There is no change to the total allocation for the Fire Department for FY 21-22.

Fire Department (City cost) Estimated Cost
Continue volunteer stipend program 11,040
Volunteer station staffing program 21,900
Increase training program 10,000
Apparatus / vehicle replacement fund (annual) 38,000
Equipment (large diameter hose) 30,000
Small equipment replacement 5,000
City station facility upgrades 40,000
Volunteer recruitment training 15,000
Apparatus / vehicle replacement fund (additional) 60,000 Total estimated cost 230,940
Original Measure S Recommendation
Fire Department (City cost) Estimated Cost
Continue volunteer stipend program 11,040
Volunteer station staffing program 21,900
Increase training program 7,500
Apparatus / vehicle replacement fund (annual) 38,000
Equipment (large diameter hose) 30,000
Small equipment replacement 5,000
City station facility upgrades 40,000
Volunteer recruitment training 5,000
Apparatus / vehicle replacement fund (additional) 60,000 SCBA bottles (roll over to FY22-23 budget if needed) 12,500 Total estimated cost 230,940
Updated Measure S Recommendation

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
4 Streets
The original recommendation for Measure S funding for streets in FY 21-22 was $465,000 for the following items:

These amounts were adopted by the City Council in the FY 21-22 budget. There are two changes currently recommended. Design costs will be under budget in this year, partly due to using in-house staff and partly due to using SB1 (gas tax) funds for design work.

Staff requested, and the committee recommended, rolling the unspent amount into FY 22-23 for further design work and a pavement management project. There is no need to change the current year budget for this, and a line item to roll over the unspent amount will be included in the FY 22-23 budget workshop.

The second change is for Front Street. Reconstructing Front Street has been a muchneeded priority project for many years. City staff has applied for many grants for this expensive project. The City was successful in obtaining a Community Development Block Grant (CDBG) to improve storm drains along Front Street, C Street, and F Street to reduce flooding issues. As part of that project, we were able to reconstruct Front Street between B Street and G Street. Due to the requirements of the CDBG program, this funding was not eligible for the other portions of Front Street. However, staff has continued to seek out additional funding opportunities to complete the rest of the street.

Staff presented an option to combine several sources of funding to reconstruct the next section of Front Street, between G Street and I Street.

Staff and the committee recommend budgeting the Measure S funds (from prior year unspent funds and increased revenues in FY 21-22) now to begin ordering materials that Street Maintenance and Improvements Estimated Cost
Pothole, crack seal, minor repairs 50,000
Sidewalk repairs 50,000
Striping 25,000
Street lights 20,000
Street project design 70,000
Street preservation project construction (first half) 250,000 Total estimated cost 465,000
Original Measure S Recommendation
Measure S 516,233
General Fund unallocated reserves 767,534
ARPA 516,233
Local Transportation Commission 400,000
Total 2,200,000
Front Street Funding

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
5 have a long lead time. The funds will be transferred into the Capital Improvement Fund and will roll over to the next fiscal year as needed in order to complete this project.

Swimming Pool
The original recommendation for Measure S funding for the swimming pool in FY 21-22 was $325,000 for the following items:

There are two changes recommended for the pool. The first is to allocate $516,233 (from prior year unspent funds and increased revenues in FY 21-22) toward the HVAC and dehumidification project proposed for the swimming pool. Staff has been working with an energy consultant firm (Johnson Controls) to develop some City projects, including one for the pool. This project would increase energy efficiency by replacing the boilers and making other improvements and would also increase the comfort and long-term maintenance sustainability of the pool facility by adding a dehumidification system. The City Council directed staff to complete a review of the proposed project, which is currently underway. The proposed budget amendment would transfer the $516,233 into the Capital Improvement Fund toward this project. Should the project change, staff would return to the oversight committee and the Council for additional direction.

Street Improvements Estimated Cost
Pothole, crack seal, minor repairs 50,000
Sidewalk repairs 50,000
Striping 25,000
Street lights 20,000
Street project design (unused amount to roll over to FY23) 70,000 Street preservation project construction (first half) 250,000 Front Street reconstruction (G Street to I Street) 516,233 Total estimated cost 981,233
Updated Measure S Recommendation
Fred Endert Swimming Pool Estimated Cost
Parts, supplies, equipment including: 50,000
Circulation pump (spare)
Pool heater repair parts
Locker room hot water heater replacement
Chemical pump replacement and spare
Spa heater replacement and spare
Operations (personnel, utilities, etc.) 275,000
Total estimated cost 325,000
Original Measure S Recommendation

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
6 The second change is related to an emergency repair needed at the pool. Just prior to the oversight committee meeting, the pool had to be closed due to some trim falling from the ceiling above the pool. Staff closed the pool due to the safety concerns and are evaluating the needed repairs. At this time, we estimate the repairs to be approximately $50,000, including the installation of a larger door in order to bring necessary equipment into the building. However, the situation is still being evaluated and could change. The committee recommended pulling $50,000 from this year’s Measure S budget in the Police Department for building design (which has not yet begun) in order to fund this emergency repair. The committee further recommended budgeting an additional $50,000 for PD facility design next year.

Police Department
The original recommendation for Measure S funding for the Police Department in FY 21- 22 was $279,524 for the following items:

Several changes were requested by staff for the current year, largely due to staffing, and the committee made an additional recommendation at the meeting.

Fred Endert Swimming Pool Estimated Cost
Parts, supplies, equipment, repairs including: 100,000
Circulation pump (spare)
Pool heater repair parts
Locker room hot water heater replacement
Chemical pump replacement and spare
Spa heater replacement and spare
Emergency repair (ceiling) and installation of door
Operations (personnel, utilities, etc.) 275,000
Pool HVAC rehabilitation (boilers, dehumidification) 516,233 Total estimated cost 891,233
Updated Measure S Recommendation
Police Department Estimated Cost
Hire additional patrol officer (10/1/21) 67,315
Detective assignment (1/1/22) 2,479
Lieutenant promotion (10/1/21) 7,480
Body cameras and tasers (Axon Premium) 47,250
Vehicle replacement 55,000
Facility improvements - planning/design 100,000
Total estimated cost 279,524
Original Measure S Recommendation

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
7 Hiring patrol officers has been extremely difficult for most (if not all) law enforcement agencies. Police Chief Griffin presented a proposal to hire recruits and pay for them to attend the Academy. This program would start in May or June of this year to bring on new recruits, and they would attend the Academy from July to December, returning in January 2023 as entry-level patrol officers.

The delay in adding patrol officers also meant the detective assignment needed to be delayed. The Lieutenant promotion was accomplished, but that employee has since left the department, so there is currently a vacancy. These issues have created a budget savings, which the Chief would like to use as one-time funds to purchase an additional replacement patrol vehicle. This item would also be carried over to FY 22-23 if we are not able to procure the vehicle by the end of the current fiscal year.

At the City’s mid-year budget update, staff recommended changes to the budgets of various City departments based on staffing vacancies in the first half of the fiscal year.

The vacancies in the Police Department related to Measure S were removed at that time to be allocated later. Now the $60,000 related to vacancies will be added back to the budget with the recommedation from the oversight committee to put these unused funds into vehicle replacement.

As discussed above, the committee also recommended reducing the facility design budget from $100,000 to $50,000 for this year, in order to fund the emergency repair at the swimming pool. Additional budget for design will be included in the recommendations for next fiscal year. As the design for the police department has not yet begun, the Chief agreed with this recommendation.

Finance Department
The committee did not originally budget Measure S funds for the Finance Department.

Staff requested a budget of $7,500 per year for the sales tax consultant (who provides ongoing audits of businesses for compliance as well as quarterly reports and budget projections) and the annual independent audit of Measure S.

Police Department Estimated Cost
Hire two additional patrol officers (recruits) 12,329
Detective assignment (delayed)
Lieutenant assignment 5,000
Body cameras and tasers (Axon Premium) 47,250
Vehicle replacement (2) 115,000
Facility improvements - planning/design 50,000
Total estimated cost 229,579
Updated Measure S Recommendation

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
8 FISCAL ANALYSIS
The recommended changes would allocate additional Measure S funds to these priorities, using both unspent Measure S funds from last fiscal year and the projected increase for this fiscal year. The revenue projection for this year was increased from $1.3 million to $2 million at the City’s mid-year budget update, and staff believes this is a reasonable and conservative estimate based on projections from our sales tax consultant.

Any revenues that may be received above the projected amounts and any unused funds due to items coming in under budget will remain Measure S funds to be allocated in the future.

The table below summarizes the budget impacts of the proposed changes.

Finance Departent Estimated Cost
Sales tax consultant (ongoing business audits and projections) 5,000 Independent annual audit 2,500
Total estimated cost 7,500
Updated Measure S Recommendation

MEASURE S OVERSIGHT COMMITTEE BUDGET
RECOMMENDATIONS FOR FY 21-22
MAY 16, 2022
9 STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals:
• Goal 1: Support quality services, community safety, and health to enhance the quality of life an experience of our residents and visitors • Goal 1(C): Empower and utilize Police, Fire, and Public Works departments to make Crescent City one of the safest cities in the United States • Goal 1(D): Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
• Goal 3(B): Maintain responsible fiscal management and accountability

ATTACHMENTS

1. Resolution No. 2022-35

2. Resolution No. MS 2022-02
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
General Fund
Fire Dept - transfer training funds to SCBA - -
Front Street - 516,233
Pool repair - 50,000
Police - reduce design (transfer to CIP fund) - (50,000) Pool HVAC / dehumidification project
(transfer to CIP fund) - 516,233
Police - add back budget reduced for staffing
vacancies at midyear review, allocate to
vehicle replacement - 60,000
- -
Finance Dept - 7,500
- 1,099,966
Capital Improvement Fund
Front Street 516,233 516,233
Pool HVAC / dehumidification project 516,233 516,233
Police facility design (50,000) (50,000)
982,466 982,466
Police Vehicle Replacement Fund 60,000 60,000
CITY OF CRESCENT CITY RESOLUTION NO. 2022-35 Page 1
RESOLUTION NO. 2022-35

MS 2022-02 setting forth its updated recommendations as of May 11, 2022; and WHEREAS, the City Council agrees with the recommended priorities and projects; and WHEREAS, fulfillment of these priorities requires an amendment to the operating budget.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:

That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:

Revenue Increase
(Decrease)
Expenditure Increase
(Decrease)
General Fund $1,099,966
General CIP Fund $982,466 $982,466
Police Vehicle Replacement Fund $60,000 $60,000
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 16th day of May 2022 by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
RESOLUTION NO. MS2022-02 Page 1
RESOLUTION NO. MS2022-02

A RESOLUTION OF THE CRESCENT CITY MEASURE S OVERSIGHT COMMITTEE

RECOMMENDING EXPENDITURE AMENDMENTS OF MEASURE S FUNDS FOR FY 21/22 AND RECOMMENDING EXPENDITURES OF MEASURE S FUNDS FOR FY 22/23
WHEREAS, on November 2, 2020, the voters of the City of Crescent City approved Measure S, an ordinance imposing a local 1.0% Transactions and Use Tax; and WHEREAS, Measure S requires a seven-member Oversight Committee comprised of five residents of the City of Crescent City as voting members, and the City Manager or designee and the City Finance Director or designee as nonvoting members; and WHEREAS, the Measure S Oversight Committee met on the following dates and heard the needs on the accompanying topics to develop a five year plan and Recommended Budget for FY21/22: February 25, 2021 – Crescent City Police Department, March 9, 2021 – Streets, March 29, 2021 – Crescent City Fire and Rescue, April 12, 2021 – Fred Endert Municipal Pool, and April 26, 2021 – FY 21/22 Summary Presentation; and WHEREAS, the Measure S Oversight Committee met on November 18, 2021 to review FY20/21 expenditures, and received an update on current FY21/22 expenditures; and WHEREAS, the Measure S Oversight Committee met on February 9, 2022 to receive the FY20/21 financial statements and independent auditor’s report prepared by the independent Measure S auditor (Badawi & Associates) and adopted Resolution MS 2022-01, A Resolution of the Crescent City Measure S Oversight Committee approving a report on Measure S Funds for Fiscal Year 2020-2021; and WHEREAS, the Measure S Oversight Committee met on March 15, 2022 to receive an update from the City Manager on higher than anticipated Measure S revenues and priority projects, and at that meeting the Measure S Oversight Committee recommended to the Council to allocate funding for the reconstruction of Front Street (G street to I Street) and the rehabilitation of the Fred Endert Pool HVAC System; and WHEREAS, the Measure S Oversight Committee met on April 27, 2022 to receive an update from the City Manager on proposed amendments to the FY21/22 recommended expenditures, review of the five-year plan for Measure S revenues, and funding needs / department requests for the FY22/23 budget.

RESOLUTION NO. MS2022-02 Page 2
NOW THEREFORE, BE IT RESOLVED, by the Crescent City Measure S Oversight Committee that:

1. The Amendments to FY 21/22 Expenditure Recommendations for Measure S funds as set forth on Exhibit A, attached hereto, are hereby adopted.

2. The FY 22/23 Expenditure Recommendations for Measure S funds as set forth on Exhibit B, attached hereto, are hereby adopted.

PASSED AND ADOPTED and made effective the same day by the Crescent City Measure S Oversight Committee on this 11th day of May, 2022, by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Kelly Schellong, Chair
ATTEST:
_____________________________
Robin Patch, City Clerk
Measure S Oversight Committee
Fiscal Year 2021/2022
Amended Expenditure Recommendations
Resolution MS 2022-02
Exhibit A
Fire Department ($230,940)
Continue Volunteer Stipend Program $ 11,040
Volunteer Station Staffing Program $ 21,900
Increased Training Program $ 7,500*
Apparatus / Vehicle Replacement Fund $ 38,000
Equipment (Large Diameter Hose) $ 30,000
Small Equipment Replacement $ 5,000*
City Station Facility Upgrades $ 40,000
Volunteer Recruitment Training $ 5,000
Additional Apparatus / Vehicle Replacement Fund $ 60,000 Unallocated Funds (For SCBA Bottles FY23 Budget) $ 12,500* Police Department ($229,579)
Hire two Additional Patrol Officers (Recruits) (6/1/22) $ 12,329* Detective Assignment (Assignment delayed FY23) $ 0*
Lieutenant Promotion (10/1/21) $ 5,000*
Body Cameras & Tasers (Premium) $ 47,250
Vehicle Replacement (Purchase two patrol Vehicles) $115,000* Facility Improvement (Planning / Design) $ 50,000
Street Improvements ($981,233)
Pothole / Crack Seal / Minor Repairs $50,000
Sidewalk Repairs $50,000
Striping $25,000
Street Preservation Project Design $70,000
Augmented Street Light Budget $ 20,000
Street Preservation Project Construction $ 250,000
Front Street Reconstruction (G to I) $516,233*
Measure S Oversight Committee
Resolution MS 2022-02, Exhibit A
Fred Endert Swimming Pool ($891,233)
Parts / Supplies / Equipment $ 50,000
Operations (Personnel Costs) $ 275,000
Pool HVAC Rehabilitation (Boilers / Dehumidification) $ 516,233* Pool Repair $ 50,000*
Finance Department ($7,500)
Sales Tax Consultant (Ongoing Business Audits and Projections $ 5,000* Independent Audit $ 2,500*
Total Recommended FY21/22 Measure S Expenditures $2,340,485 *Amended 5.11.22
Measure S Oversight Committee
Fiscal Year 2022/2023
Expenditure Recommendations
Resolution MS 2022-02
Exhibit B
Fire Department ($366,072)
Hire three (3) Fire Captains for Engine Response Coverage (10/1/22) $144,632 Continue Volunteer Stipend Program $ 11,040
Volunteer Station Staffing Program $ 21,900
Increased Training Program $ 10,000
Apparatus / Vehicle Replacement Fund $ 38,000
Small Equipment Replacement $ 5,000
Volunteer Recruitment Training $ 7,500
City Station Facilities Improvements (Ext Drainage) $ 10,000 Computers for Emergency Response Vehicles $ 5,000
Fire Fighter Escape Bags $ 5,000
SCBA Compressor (City Station) $ 60,000
SCBA (12 New Packs / 24 Bottles) $ 48,000
SCBA Bottle Purchase (Budget rollover from FY22 Est $12,500)

Police Department ($510,739)
Hire Two Additional Patrol Officers (6/1/22) $ 167,816
Detective Assignment (6/1/23) $ 411
Lieutenant Promotion (7/1/22) $ 14,312
2 nd K9 Officer (K9 Acquisition, Supplies, Officer Training) $ 9,200 Body & Tasers (Premium) $ 47,000
Vehicle Replacement (Two Patrol Vehicles) $ 120,000
Vehicle Dash Cameras $ 22,000
Firearms & PPE $ 32,500
Radios (10) $ 17,500
Lockers $ 20,000
Capital Facility Improvement Fund $ 60,000
Street Improvements ($550,000)
Pothole / Crack Seal / Minor Repairs $100,000
Sidewalk Repairs $100,000
Striping $ 50,000
Streetlight Repair $ 40,000
Street Repair Equipment (Mini Excavator) $ 10,000
Street Preservation Project Construction $250,000
Unspent Street Design Funds from FY22 (Est. $55,000)
Measure S Oversight Committee
Resolution MS 2022-02, Exhibit B
Fred Endert Swimming Pool ($511,701)
Operations (Personnel / Electricity / Propane Costs) $331,701 Locker Room Flooring $130,000
Parts / Supplies / Equipment $50,000
Including:

Primary Chemical Storage Tank (Chlorine)
Two Chemical Day Tanks (Chlorine & PH Control)
Chemical Control Sensor Replacement (Annual)
ADA Door Sensor Replacement
Online Reservation System
Slide Repair
Finance Department ($7,500)
Sales tax consultant (ongoing audit and projections) $ 5,000 Independent audit $ 2,500
Total Recommended FY22/23 Measure S Expenditures $1,946,012 The Committee recognizes that actual expenditures may vary from the recommended amounts, due to staffing (timing of new hires, actual cost of benefits, experience level of new hires, etc.), actual costs of purchases, and timing of projects. Recommended projects may be carried forward to the next fiscal year if not completed in this year.

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 16, 2022
SUBJECT: MEASURE S FRONT STREET IMPROVEMENTS FROM G TO I STREET ______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from Council
• Receive public comment
• Further Council discussion
• Approve plans and specifications for Measure S Front Street Improvements from G to I Street and direct City staff to advertise the project for bid • Approve and authorize the City Manager to sign a contract with Tidewater Contractors Inc. upon approval as to form by the City Attorney for materials to be used in the construction of Measure S Front Street improvements from G to I Street
• Authorize the City Manager to sign contracts for additional materials for Front Street improvements in a total amount not to exceed $255,688 • Approve and adopt Resolution No. 2022-36, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-2022 BUDGET OF THE CITY OF CRESCENT CITY

BACKGROUND
Phase 1 of Front Street improvements (from B to G streets, along with some other local streets), was funded by a Community Development Block Grant (CDBG) and was substantially complete on January 26, 2021.

The City contracted with Stover Engineering on December 27, 2021 to repackage the existing drawings and specifications for Front street from G to L Street. Staff proposed the use of Measure S funds, General funds, and ARPA funds at the April 27, 2022 Measure S Oversight Committee to complete additional portions of the Front Street improvements. The Measure S committee met on May 11, 2022 and adopted a resolution

MEASURE S FRONT STREET IMPROVEMENTS FROM G TO I
MAY 16, 2022
2 recommending partial funding for two additional blocks of Front Street improvements from G to I Street.

Stover Engineering was directed to repackage the Front Street improvement drawings and specifications for Front Street from G to I Street as a standalone project.

Staff published an invitation to bid for materials only for Front Street improvements on April 27, 2022. The purpose of separately bidding the materials was to maximize the probability of obtaining longer lead items and materials with the desire to move directly into construction in Fiscal Year 2023.

ITEM ANALYSIS
Materials
Bidders were asked to bid individual line items a la carte, meaning that the City would be able to select the lowest cost of each of the individual line items meeting the required specifications and City’s project timing. Material only bids were opened on May 10, 2022.

While the award recommendations below are based on lowest responsive bids, no suppliers would guarantee that products would be available by the end of July to accommodate the August through October construction schedule.

The City received two bids. One from Tidewater Contractors, Inc. and one from BudgeMcHugh Supply Co. The bid from Budge-McHugh Supply Co. was deemed nonresponsive.

Staff recommends awarding Tidewater Contractors, Inc. the contract for all materials upon which they bid.

Construction
Staff is seeking authorization to bid the Front Street plans and specifications for the G to I Street portion of the project when complete. Staff recommends that once bids are received that an award to the lowest responsive bidder and the Plans and Specifications be approved at the same time by City Council at a future meeting.

FISCAL ANALYSIS
Measure S funding in the amount of $516,233 was previously authorized by the City Council for the proposed project.

The total cost of materials that were bid on is $360,545.

No bids were received for streetlights which are estimated at $63,000.

No bids were received for additional long lead time items which are estimated at $150,000. Per the purchasing policy, if no bids are received then direct contract for purchase is allowed.

MEASURE S FRONT STREET IMPROVEMENTS FROM G TO I
MAY 16, 2022
3 Staff recommends approving the materials purchase contract with Tidewater Contractors, Inc., and authorizing the City Manager to sign additional materials only contracts for streetlights and other long lead items in an amount not to exceed $255,688.

Funding for Front Street
Authorized Funding Measure S $ 516,233.00
Proposed Authorized Funding Water Fund $ 100,000.00
Tidewater Bid $ 360,545.00
Budget for additional materials $ 255,688.00
The City plans to allocate additional funding from the General Fund, ARPA funds, and the Local Transportation Commission to complete this project. Those budget approvals will be coming back to Council at a future meeting after bids are received and more precise amounts are known. In another item on this agenda, Council is asked to approve the budget amendment for the Measure S portion, which is sufficient to begin ordering materials. Should any of the Measure S funds not be needed for materials, it will be carried over to the construction portion of the project.

STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
GOAL 2: Promote a thriving local economy
A. Evaluate and optimize additional revenue sources
F. Plan and prepare for the growth and future needs of the Crescent City community by:
• Expanding on the success of grant funding by maximizing utilization of opportunities with corresponding community needs

ATTACHMENTS

1. Draft Contract with Tidewater Contractors, Inc.

2. Adopt Resolution No. 2022-36
Project: Front Street Reconstruction from G to I Street This Purchase Agreement for construction materials ("Purchase Agreement") is made and entered into on this ___day of May 2022 (the "Effective Date") by and between TIDEWATER CONTRACTORS INC., an Oregon corporation (“Vendor"), and the CITY OF CRESCENT CITY, a California municipal corporation ("City"). City and Vendor are sometimes referred to hereinafter individually as “Party” and collectively as “Parties.”

RECITALS
WHEREAS, on April 27th, 2022 the City published a Notice Inviting Sealed Bids for Materials Only for Front Street G to I Street, including waterline pipes, storm drain pipes, fire hydrants, junction boxes, and valves, etc. (the “Goods”) in the Triplicate on the various Builder’s Exchanges, and on the City’s website; and
WHEREAS, the City Public Works Department opened the received bids on May 10, 2022; and WHEREAS, the City staff have evaluated the bids received and declared Vendor to be lowest responsible bidder submitting a responsive bid; and
WHEREAS, City now desires to purchase the agreed upon Goods from Vendor pursuant to the terms and conditions of this Purchase Agreement.

NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth in this Purchase Agreement, the Parties hereto agree as follows:

1. PURCHASE OF GOODS. The City agrees to purchase, and Vendor agrees to sell, the Goods set forth in Vendor’s Bid in response the City’s Notice Inviting Sealed Bids (“Vendor’s Bid”). The City’s Notice Inviting Sealed Bids and the Vendor’s Bid will be referred to collectively as the “Bid Documents.” The Goods must be in compliance with all of the standards and specifications set forth in the Bid Documents. In the event of any conflict, the order of precedent will be as follows: (i) City’s Bid Documents; (ii) Vendor’s Bid; and (iii) specifications set forth in this Purchase Agreement. There may be no substitution of Goods identified in Vendor’s Bid, without the prior written authorization of the City.

2. DELIVERY OF GOODS. The Goods must be shipped and must arrive at the destination specified on the Purchase Agreement as “Ship To” (“Delivery Location”). The Vendor must promptly notify the City of any changes in the estimated date of delivery for the Goods, or any of them. It is within the City’s discretion whether it still wishes to purchase the Goods, or any portion of them, based upon the new estimated date of delivery; provided that Vendor may cancel the order without incurring financial liability to the supplier.

3. PURCHASE PRICE. The total purchase price for the Goods to be purchased under this Purchase Agreement will be $360,545 as detailed in Vendor’s Bid.

4. CANCELLATION AND TERMINATION. The City reserves the right to terminate or cancel any portion of this Purchase Agreement at any time prior to the delivery of Goods, without cause and for the convenience or necessity of City, by giving Vendor written notice; provided that Vendor may cancel the order without incurring financial liability to the supplier. There will be no period of grace after giving the notice of cancellation or termination. Cancellation or termination will become effective immediately upon the giving of notice by personal delivery or mail. In the event of breach of the Purchase Agreement by Vendor, City may terminate the Purchase Agreement immediately without notice, may reduce payment to the Vendor in the amount necessary to offset City’s resulting damages, may procure substitute goods or services at Vendor’s expense, and/or may pursue any other available recourse against Vendor. Vendor may not terminate this Purchase Agreement except for cause. Upon termination of this Purchase Agreement by City for any reason, City may require Vendor to provide all goods received by Vendor in connection with its performance of this Purchase Agreement.

5. DELIVERY RISK OF LOSS. All orders will be F.O.B. destination if not otherwise specified. Risk of loss or damage to the Goods must remain with the Vendor until the Goods have been delivered to and accepted by the City. All Goods will be received by the City subject to its right of inspection, rejection, and revocation of acceptance under the Uniform Commercial Code. The City will be allowed a reasonable period of time to inspect the Goods and to notify Vendor of any nonconformance with the terms and conditions of the specifications. The City may reject any Goods that do not conform to the terms and conditions of the Bid Documents. Any Goods rejected may be returned to the Vendor at the Vendor’s risk and expense.

6. INVOICES. An invoice must be mailed to the City at the address specified below as “Bill To” no later than the 10th day after shipment is made. Individual invoices must be issued for each shipment against this Purchase Agreement. Invoices must contain a description of Goods, unit price, quantities billed, extended totals, and applicable taxes as set forth Section 8 of this Purchase Agreement.
a. BILL TO: City of Crescent City
Public Works Dept.
377 J Street
Crescent City, CA 95531

7. SHIPPING AND DELIVERY LOCATION. Deliveries must be made as specified, without additional charge, for boxing, crating or storage unless otherwise specified in the Bid Documents. Goods must be suitably packed to secure lowest transportation costs and, in accordance with the requirements of common carriers, in a manner to assure against damage from weather or transportation, as applicable. Packing lists specifying the quantity and description of the Goods in the shipment must accompany each box or packing shipment. The City’s count will be final and conclusive on shipments not accompanied by packing lists. Shipments for two or more destinations when so directed by the City will be shipped in separate boxes or containers for each destination, at no extra charge. Delivery Locations for Goods are as follows:
a.

SHIP TO: City of Crescent City
Lot at 2nd and B Streets
Crescent City, CA 95531
b.

SHIP TO: City of Crescent City
Corporation Yard
900 Tenth Street
Crescent City, CA 95531

8. TAXES. The Vendor must separately state on all invoices any taxes imposed by the local, state or federal state government applicable to furnishing of Goods; provided, however, where a tax exemption is available, the tax must be subtracted from the total price and identified. Unless otherwise set forth in the Purchase Agreement, the purchase price will be considered to include state and city sales or use tax.

9. WARRANTY. The Vendor warrants that all Goods will conform to applicable specifications, drawings, description, and samples, and will be merchantable, of good workmanship in material, and free from defect. Unless manufactured pursuant to detailed design furnished by the City, the Vendor assumes design responsibility and warrants the Goods to be free from design defect and suitable for the purposes intended by the City. The Vendor’s warranties, together with its service guarantees, must run to the City and its customers or users of the Goods and Services and must not be deemed exclusive. The City’s inspection, approval, acceptance, use of, and payment for all or any part of the Goods and Services must in no way affect its warranty rights whether or not a breach of warranty had become evident in time.

10. CHANGES. The City has the right, by written notice, to change the quantity or specifications of the Goods ordered. Upon receipt of any notice, the Vendor will proceed promptly to make the changes in accordance with the terms of the notice. If any change causes an increase or decrease in the cost or performance or in the time required for performance, an equitable adjustment must be negotiated promptly and the contract modified in writing accordingly. The Vendor must deliver to the City as promptly as possible, a statement showing the effect of any change in the delivery dates and prices.

11. BUSINESS LICENSE. The Vendor must obtain a City business license, unless the Vendor qualifies for an exemption.

12. NONDISCRIMINATION CLAUSE. Except as provided in Section 12940 et seq. of the Government Code, Vendor must not discriminate against any person because of his/her race, religious creed, color, national origin, ancestry, physical disability, mental disability, marital status, mental condition, or gender, nor refuse to hire or employ a person or to refuse to select the person for a training program leading to employment or to bar or discharge the person from employment, or from a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions or privileges of employment. Vendor shall insert in all subcontracts for any work covered by this Purchase Agreement this nondiscrimination provision.

13. INDEMNITY. Except as to the sole negligence or willful misconduct of the City, Vendor shall indemnify and hold the City, and its employees, officers, managers, agents and council members, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys’ fees, which arises out of, or is related to, or is in any manner connected with the procurement and delivery of Goods provided pursuant this Purchase Agreement and/or the performance of work, activities, operations or duties of Vendor, or anyone employed by or working under Vendor, and from all claims by anyone employed by or working under Vendor for services rendered to Vendor in the performance of this Agreement, notwithstanding that the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Vendor or of anyone employed by or working under Vendor. The parties expressly agree that any payment, attorneys’ fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement.

14. INTERPRETATION. The terms of this Purchase Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Purchase Agreement or any other rule of construction that might otherwise apply.

15. GOVERNING LAW; JURISDICTION. This Purchase Agreement shall be construed in accordance with and governed by the laws of the State of California. The purchase of Goods shall take place in Crescent City, California. For any dispute arising from this Purchase Agreement, the parties consent to jurisdiction and venue in either Del Norte Superior Court or the United States District Court for the Northern District of California.

16. NONTRANSFERABILITY. The Vendor may not transfer or assign this Purchase Agreement, without the prior written approval of the City Manager, which may be withheld in his/her sole discretion.

17. COMPLIANCE WITH APPLICABLE LAW. Vendor agrees to comply with all applicable federal, state and local law in connection with the performance of this Purchase Agreement.

18. INTEGRATION; AMENDMENT. This Purchase Agreement represents the entire understanding of the City and the Vendor as to those matters contained herein. No prior oral or written understanding will be of any force or effect with respect to the terms of this Purchase Agreement. The Purchase Agreement may not be modified except by Change Order or written Amendment to Purchase Agreement.

19. WAIVER. The waiver of any term, condition or provision hereof may not be construed to be a waiver of any other such term, condition or provision, nor may such waiver be deemed a waiver of a subsequent breach of the same term, condition or provision.

20. AUTHORITY. The signatories to this Agreement hereby represent and warrant that they have been duly authorized to legally bind and execute this Agreement on behalf of their respective parties.

Executed by the parties hereto on this 16th day of May 2022 at Crescent City, California.

CITY OF CRESCENT CITY VENDOR – TIDEWATER
CONTRACTORS INC.

BY: Eric Wier, City Manager
ATTEST:

Robin Patch, City Clerk
APPROVED AS TO FORM:

Martha D. Rice, City Attorney
NAME:

TITLE:

CITY OF CRESCENT CITY RESOLUTION NO. 2022-36 Page 1
RESOLUTION NO. 2022-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY WHEREAS, the budget for the fiscal year beginning July 1, 2021, as submitted by the City Manager, was reviewed by the City Council and a public hearing was held thereon the 21 st day of June 2020; and
WHEREAS, the City Council adopted said budget and has the authority to amend said budget from time to time; and
WHEREAS, the City is the owner and is responsible for the maintenance of the City streets; and WHEREAS, the City has capital improvements to be made to the water system as part of the Front Street Storm Drain Project; and
WHEREAS, the water capital fund shall pay for its respective improvements; and WHEREAS, appropriation of funds necessitates City Council approval; and WHEREAS, fulfillment of these priorities requires an amendment to the City’s Fiscal Year 2021-2022 budget.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AS FOLLOWS:

1. That the Fiscal Year 2021-22 City of Crescent City Annual Budget is hereby amended and appropriated in the amounts identified below:

Revenue Increase (Decrease) Expenditure Increase (Decrease) $0 $100,000
APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 16th day of May 2022 by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Jason Greenough, Mayor
ATTEST:
_____________________________
Robin Patch, City Clerk
Water Fund

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 16, 2022
SUBJECT: MEASURE S COLLECTOR STREETS MAINTENANCE &

PRESERVATION AUTHORIZATION TO BID
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve plans and specifications for the Measure S Collector Streets Rehabilitation and direct City staff to advertise for bids

BACKGROUND
On November 3, 2020, the voters of the City approved Measure S, authorizing the imposition of a local 1% transactions and use tax (sales) within the City. The Ordinance was formally adopted by the City Council on December 7, 2020. The collection of the tax began on April 1, 2021.

The City Council has identified the following priorities for Measure S revenues:
• Implementation of the Crescent City Fire and Rescue Master Plan, creating a sustainable fire department
• Implementation of the police department staffing plan to ensure proper supervisory staffing and patrol officers on every shift • Additional revenue to support the operation and services of the Fred Endert Municipal Pool, which provides the community with critical water-related health and safety services (swimming lessons, exercise, recreation, physical therapy) • Local street maintenance – fixing potholes, resurfacing streets, installing and repairing sidewalks, curbs, gutters, and ADA access

MEASURE S COLLECTOR STREETS BID
MAY 16, 2022
2 1. Harris and Associates Blog: https://www.streetsaver.com/about/blog/streetsaver-blog/2017/07/27/pavement-managementprograms-(part-1)-why-worst-first-isn't-always-best-for-your-asset-management The Measure S oversight committee is composed of five City residents appointed by the Mayor and confirmed by the City Council, plus the City Manager and Finance Director as non-voting members.

Through a series of meetings, the Measure S committee recommended, and the City Council adopted a budget detailing how the Measure S funds were to be spent. The proposed project will carry out the recommendations based on the adopted budget.

ITEM ANALYSIS
In accordance with best street preservation practices and to achieve the most value for dollars invested, preservation of good streets is prioritized over complete reconstruction of severely damaged streets. Unfortunately, due to limitations of preservation methods, streets which are severely damaged will transmit their root cause problems through any surface treatment. Lifetime cost calculations show that preservation of “good” streets leads to lower overall cost of street maintenance leaving more available future funding to correct severely damaged streets at a later date. In fact, according to a 2017 blog published by Harris and associates1, (an engineering firm specializing in transportation projects) it states that:
“Many times, clients are in a culture that prioritizes repairing the roads in the worst condition. They want to address the most pressing issues because their budget won’t cover every need. However, Harris’ work with dozens of agencies proves that a greater emphasis on preventive maintenance generates better results and saves money over the long term”
The article goes on to articulate that preventive treatments of good streets are significantly less expensive allowing you to perform 4 to 30 times more preservation work than if you let the street deteriorate to the point it needs to have significant rehabilitation or reconstruction work.

Staff also recommended maintenance of collector streets, which carry higher traffic volumes, over low volume streets.

Staff evaluated Harding, 9th, 5th, 3rd (from H to L) and H Streets, which are all collectors, as proposed during the joint Measure S City Council meetings.

Harding is in generally good condition with the exception of age-related fatigue failures and delamination of asphalt layers which are presenting as potholes and cracking. Mill and inlay repairs are recommended along with minor crack sealing. 9 th Street is generally in good condition requiring mostly crack sealing with some mill and inlay of the asphalt at the intersections of A and B streets. Some concrete work is required to replace damaged manhole and valve collars and replacing sections of sidewalk which are damaged or do not comply with accessibility standards.

MEASURE S COLLECTOR STREETS BID
MAY 16, 2022
3 1. Harris and Associates Blog: https://www.streetsaver.com/about/blog/streetsaver-blog/2017/07/27/pavement-managementprograms-(part-1)-why-worst-first-isn't-always-best-for-your-asset-management Both 5th and 3rd Streets, though collectors, need major repairs and are therefore recommended for inclusion in a future project.

H Street, while not as bad as 5th or 3rd Streets, requires significant work including asphalt mill and inlay. The 2nd, 5th, and 6th street intersections will require extensive work.

Driveways from Front to 7th will require ADA improvements and other sidewalk repairs are required.

If approved the estimated project schedule is as follows:

Council authorization to bid: May 16, 2022
Bid Advertisement: May 17, 2022
Bid Date: June 9, 2022
Council Approval of Construction Contract: June 20, 2022 Construction Commencement: August 1, 2022
Construction Completion: October 14,2022

FISCAL ANALYSIS
The recommended budget for the Street preservation project is shown below. This project will be paid for with Measure S funds.

FY22 Street Preservation Project Construction $250,000
FY23 Street Preservation Project Construction $250,000
Total available for Capital Street Preservation Construction in is: $500,000 Breakdown of the engineering cost estimate for the construction project are shown in the table below per street.

Description Total
Harding $ 33,000
9th Gainard to A ST. $ 52,000
9th ST A to H $ 41,000
H Street Front to 5th $ 235,000
$ 361,000
Additive Alternate one H Street 5th to 7th $ 202,000
Currently construct cost are very unpredictable and any estimates have a large degree of uncertainly. Once actual bids are received staff will evaluate the bids and available budget

MEASURE S COLLECTOR STREETS BID
MAY 16, 2022
4 1. Harris and Associates Blog: https://www.streetsaver.com/about/blog/streetsaver-blog/2017/07/27/pavement-managementprograms-(part-1)-why-worst-first-isn't-always-best-for-your-asset-management for Council consideration. The low bidder will be determined by base bid only, then as budget allows the Council can consider the additional work included in alternative one.

STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

C. Empower and utilize Police, Fire, and Public Works departments to make Crescent City one of the safest cities in the United States D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
GOAL 3: Obtain the highest levels of organizational excellence B. Maintain responsible fiscal management and accountability

ATTACHMENTS

1. 2022-1043 Measure S Collector Street Maintenance & Preservation plans Due to file size limitations the attachment is available to view at City Hall or on the City’s website at www.crescentcity.org

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: MAY 16, 2022
SUBJECT: LIST OF PROPOSED LOCAL STREET PROJECTS FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB 1)
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and adopt Resolution No. 2022-37, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

BACKGROUND
On April 28, 2017, Governor Brown signed Senate Bill 1 which is known as the Road Repair and Accountability Act of 2017. The purpose of the bill is to address basic road maintenance, rehabilitation and critical safety needs on the state highway system and local streets. Funds are derived from increases in per gallon fuel excise taxes, increases in diesel fuel sales taxes and increases in vehicle registration fees. In November 2017, the State Controller started depositing various portions of the new funding to the newly created Road Maintenance and Rehabilitation Account (RMRA). The funds are apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and road systems.

According to the most recent estimates provided by the California Transportation Commission (CTC) in January 2022, the City of Crescent City will receive $158,306 in FY 22/23 RMRA Project List SB 1
May 16,2022
2 RMRA funds during the fiscal year 2022-23. Prior to receiving an apportionment of RMRA funds from the State Controller in a fiscal year, each City and County must submit to the California Transportation Commission a list of projects to be funded with the Local Streets and Roads Funding. All projects proposed to use RMRA funding must also be included in the approved City or County budget. The approved project list for FY 2022-23 must be adopted by Resolution and submitted to the CTC by July 1, 2022.

ITEM ANALYSIS
Staff recommends dedicating the approximately $150,000 received each year to design a future project. The total amount received is insufficient to perform major maintenance and repairs but is sufficient for project design.

The following design projects are proposed for listing on the SB 1 List for FY 2022-2023:

1. Front Street Storm Drain Design (G Street to L Street)

2. K Street Design (Front Street to Second Street)

3. Third Street Design (H Street to M Street)

FISCAL ANALYSIS
The FY 22-23 budget, currently being developed, will include the FY 22-23 RMRA funds and approved projects. The approval of the attached list does not have any direct impact on the budget. Approving the project list simply informs the State of the City’s proposed projects and does not commit the City to spending any particular amount. In addition, the project list may be updated if the City’s priorities change. City staff time for design may be reimbursable.

STRATEGIC PLAN ASSESSMENT
GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

A. Enhance collaboration with other agencies and the community to better aid the public
D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
GOAL 2: Promote a thriving local economy
F. Plan and prepare for the growth and future needs of the Crescent City community by:
• Expanding on the success of grant funding by maximizing utilization of opportunities with corresponding community needs

ATTACHMENTS
• Resolution No. 2022-37, A Resolution Adopting a List of Projects for Fiscal Year 2022-23 to be Funded by SB1: The Road Repair and Accountability Act of 2017
CITY OF CRESCENT CITY RESOLUTION NO. 2022-37 Page 1
RESOLUTION NO. 2022-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $158,306 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the fifth year in which the City is receiving SB 1 funding and will enable the City to continue essential design projects for road maintenance and rehabilitation, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used to design the most high-priority and costeffective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City design projects to maintain and rehabilitate streets/roads, replace failing storm drain infrastructure, performing asphalt dig-outs, perform crack sealing, and add complete street components, throughout the City this year and similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in “fair” condition and this revenue will help us increase the overall quality of our road system and over the next CITY OF CRESCENT CITY RESOLUTION NO. 2022-37 Page 2
decade will bring our streets and roads into a “good” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crescent City, State of California, that:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues:

2.1 Third Street Rehabilitation Design:

Project Description: Design drainage improvements, roadway improvements, ADA compliant access ramps and pedestrian improvements.

Project Location: 3
rd Street between H Street & M Street
Estimated Useful Life: 20- 30 years
Anticipated Start of Construction: 04/2024
Anticipated End of Construction: 10/2024

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

3.1 Front Street Storm Drain and Roadway Rehabilitation Project Design:

Project Description: Design drainage improvements, roadway improvements, ADA compliant access ramps and pedestrian improvements.

Project Location: Front Street between G Street & L Street Estimated Useful Life: 20- 30 years
Anticipated Start of Construction: 04/2023
Anticipated End of Construction: 10/2023
Fiscal Year Originally Proposed: 21-22

3.2 K Street Drainage Improvement and Roadway Rehabilitation Project:

Project Description; Design new drainage improvements, surface improvements to repave/resurface a minimum of 300 LF of Roadway, new ADA compliant access ramps and pedestrian
CITY OF CRESCENT CITY RESOLUTION NO. 2022-37 Page 3
improvements
Project Location: K Street between Front Street & 2nd Street Estimated Useful Life: 20- 30 years
Anticipated Year of Construction: 07/2024
Anticipated End of Construction: 09/2024
Fiscal Year Originally Proposed: 17-18
PASSED AND ADOPTED and made effective the same day by the City Council of the City of Crescent City, State of California this 16th day of May 2022, by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Jason Greenough, Mayor
ATTEST:
___________________________
Robin Patch, City Clerk

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR
DATE: MAY 16, 2022
SUBJECT: ENGINEERING, PLANNING, ENVIRONMENTAL, ARCHITECTURAL &

RELATED SUPPORT SERVICES CONTRACTS
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and Authorize City manager to sign upon approval as to form by the City Attorney contracts with AECOM, Calpo Hom & Dong Architects, Design Workshop, Inc., EBA Engineering Services, Freshwater Environmental Services, Harper & Associates Engineering, Matson & Vallerga Architects, Inc., Michael Young, OL&A Consulting Engineers, Inc., PGA design, Inc., SHN, and Stover Engineering, as-needed for engineering, planning, environmental, architectural, and related support services

BACKGROUND
The Public Works Department proposed issuing an RFQ and selecting consulting engineers and others to provide engineering and other support services on an as-needed basis in 2018. Council authorized contracts with five engineering and support services consultants that have been used over the past three years to assist with capital improvement projects, special projects, planning, and projects to implement new and existing regulatory requirements. Contracts were previously intended to cover three years and staff is now recommending contracts with a five-year term.

ITEM ANALYSIS
The Public Works Department oversees the following work on a day-to-day basis:

1. Street improvement projects

2. Park improvements and maintenance

3. Building maintenance and improvements
Engineering and Supporting Services Contracts
MAY 16, 2022
2 4. Review all planning and building applications regarding drainage, work in the right of way, etc.

5. Encroachment permit review for all utility and private work within the City

6. Streetlight maintenance and repair

7. Storm drain maintenance and repair

8. Public Works related grant funding applications

9. Management of water system including leak management, new connections, major maintenance and connection estimates

10.Oversight of consultant’s operations of Wastewater Treatment Plant (WWTP) including major maintenance projects, daily maintenance, etc.

11.Management of Water Quality Laboratory

12.Management of sewer collection system (lift stations) including major maintenance, preventative maintenance

13.Managing public works staff

14.Managing consultants for various projects

15.Managing Pool maintenance and repairs

16.Managing NPDES Permit Compliance
Recently completed projects include:

1. Front Street Storm Drain Project Phase 1

2. Sunset Circle Multi-Use Trail Project

3. Phase II Wayfinding Signs

4. Water SCADA Project

5. Del Norte & Crescent City Lift Station Rehab Project

6. WWTP drainage improvements and plant paving

7. Implementing on-line permitting processes

8. MBR connection to GenSet at WWTP

9. Amador water tank rehabilitation Phase 1

10. RV park office repairs and lift station modifications

11. Two Ranney pump replacements

12. Managing contracts with contractors for street striping, pot holes, and sidewalks

13. Tree removal in parks and parking lots for safety

14.Various water and sewer studies
Projects currently in design development:

1. Front Street Storm Drain Design G to L

2. K Street design Front to 2nd

3. A Street design Pacific to Indra

4. Pavement condition assessment and reporting

5. Beachfront Park Master Plan final design Phase 1
Leveraging consultants has allowed for increased design, project implementation, project management, and other efficiencies. Staff is recommending contracts to multiple firms and / or individuals. These contracts will allow work to be distributed and executed in a timely fashion. Hiring consultants allows for expertise in specialized disciplines and allows the City to match resources with work demand. These resources aid in speeding up Engineering and Supporting Services Contracts
MAY 16, 2022
3 planning for capital improvement projects, major maintenance, regulatory compliance, architectural design, planning/building permit processing and others. Depending on the funding source many of the consultant’s efforts can be paid for by grant funding.

The top 5 firms were awarded contracts in 2019. Staff is recommending contract awards to 12 consultants for the next five-year period. Staff also recommends aligning the new contracts with the fiscal year starting in fiscal year 2022/2023 and running through fiscal year 2026/2027. If approved staff will continue to recommend contract amendments with specific professional services to various consultants based on the consultant’s ability to perform the work, availability of staff, specific area of expertise, and available budget within approved budgets.

FISCAL ANALYSIS
Authorization of the proposed professional service agreements does not have any direct financial impact. If approved as services are needed the City Manager will be able to authorize task orders up to $60,000 within the Council approved budget. Individual task orders exceeding $60,000 must be approved by Council.

STRATEGIC PLAN ASSESSMENT
This action supports Goal 1, provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs. This action also supports Goal 3, seek methods to create efficiencies and add additional value without compromising safety or performance.

ATTACHMENTS
Cover letters for the following firms:

1. AECOM

2. Calpo Hom & Dong Architects

3. Design Workshop, Inc.

4. EBA Engineering Services

5. Freshwater Environmental Services

6. Harper & Associates Engineering

7. Matson & Vallerga Architects, Inc.

8. Michael Young

9. OL&A Consulting Engineers, Inc.

10.PGAdesign, Inc.

11.SHN Consulting Engineers & Geologists

12.Stover Engineering
Notes: Italics and underline indicate consultants that are under existing contracts.

Complete Statements of qualifications for all consultants are posted to the City’s website adjacent the agenda.

City of Crescent City Engineering, Planning,
Environmental, Architectural & Related Support Services AECOM 1
B Cover Letter
2020 L. Street
Suite 400
Sacramento, CA 95811
t 916 414 5800
f 916 414 5850
www.aecom.com
March 18, 2022
City of Crescent City
Public Works Department
Attn: Jon Olson and Andrew Leighton
Submitted via email per the City of Crescent City’s Citizen Portal instructions RE: Engineering, Planning, Environmental, Architectural & Related Support Services | RFQ No. 2022-01 Dear Members of the Selection Committee:

The City of Crescent City has done a great job of
promoting a high-quality of leadership, services, and life to your residents, businesses, and visitors by providing the most efficient, innovative and economically sound
municipal services, based on our diverse history, culture, and unique natural resources. For this on-call contract, AECOM Technical Services, Inc. (AECOM) assembled
a team civil engineering, architecture, environmental,
and planning professionals that have provided on-call
consulting services to many local agencies throughout
California.

Project Manager Howard Michael will lead the team. We
selected Howard because of his experience delivering
public agency infrastructure projects for the City of
Crescent City and Caltrans District 1 dating back to the early 1990s when he modeled the City’s entire water
distribution system and designed several miles of water transmission mains, pump stations, and water tanks. His local experience also includes a roadway improvement project on the City’s Front Street and other highway projects for Caltrans. Howard is a hands-on project manager and will be your primary point of contact, direct the team, assign appropriate staff as task orders are assigned, and will see that all work will be completed to the CIty’s satisfaction.

Howard is supported by a deep pool of resources that are available and can be at your office in a Day. Our key personnel include Bruce Farrell (Architecture) who has 41 years of experience and a vast background in commercial building, industrial, office, and other facility projects. Steve Noll of Design Workshop (Landscape/Planning) has a successful record of creating inviting public spaces and helping clients navigate complex permitting and implementation processes. Matt Korve (Civil Quality, Cost Estimates, Bike and Pedestrian) specializes in transportation planning, and multi-use trail, roadway, roundabout, and freeway design. Toni Horst (Grant Writing) has helped public agencies secure federal and state funds from a variety of sources. Petra Unger (Environmental) has extensive Caltrans and California local assistance environmental experience for a variety of public agency infrastructure projects. We also included James Barnts, former City Engineer on our team as our local representative to address any immediate needs.

Thank you for your time and review of our qualifications. If you have any questions or need additional information, please reach out to Howard Michael.

Regards,
AECOM Technical Services, Inc.

Mark AIkawa, PE Howard Michael, PE
Vice President Project Manager and Associate Vice President 510 874 3034 916 769 6334
[email protected] [email protected]

RFQ REQUIREMENTS
Service Areas of Interest: Civil Engineering,
Architecture, Environmental, Planning, and Other General Professional Services
Specific Services of Interest: AutoCAD, C3D (2017 or later), general design, project management, bidding construction support, drafting and design, shop drawing review,
permitting, field investigations, reports, grant writing, professional / non-professional services, regulatory
compliance, general planning, craft planning, analyses, and staff augmentation
Specific Services Excluded: Land surveying, rapid building inspections, potholing
Contact Information: Howard Michael, PE (CA
#52588), Associate Vice President Ӏ 2020 L Street,
Suite 400, Sacramento, CA 95811 Ӏ t: 916 769 6334
Authority: Principal-in-Charge Mark Aikawa is
authorized to obligate AECOM to perform the
commitments contained in the Statement
March 18, 2022
City of Crescent City
Public Works Department
377 J Street
Crescent City, California 95531
Attn: Jon Olson
Subject : Request for Qualifications : RFQ Number 2022-001 RFQ To Provide Engineering, Planning, Environmental, Architectural & Related Support Services
Mr. Olson and Members of the Review Committee :

Calpo Hom & Dong Architects (CH&D) is pleased to submit our Qualifications to the City of Crescent City.

Proposing Firm: Calpo Hom & Dong Architects
2120 20th Street, Suite One, Sacramento, CA 95818
Authorized Representative: Dennis Dong, Vice President
2120 20th Street, Suite One, Sacramento, CA 95818
530-305-9129 / [email protected]
Contact Person: Dennis Dong, C12.163
Calpo Hom & Dong Architects proposes to provide Architectural Services.

Calpo Hom & Dong Architects has received Addendum No. 1, dated March 9, 2022.

Calpo Hom & Dong Architects proposed services and prices are valid for 180 calendar days from the Statement due date and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

CH&D is very enthused about this unique request and it’s opportunities and challenges. CH&D is eager to work with the City of Crescent City in order to make this a successful project.

CH&D supports a unique combination of qualifications and expertise to this project. • Small Community Experience
CH&D has the experience of working with small communities, and understands their need to get the most out of their projects. CH&D is currently working on Public Safety Facility Projects Smith River (Fire Station), and recently completed work in Yreka (Police Facility) and in Willits (Fire Station).
• Previous Public Facilities Experience
CH&D has an extensive portfolio with Public Works Projects, Public Safety Projects, Civic Projects, Wastewater and Water Treatment Plant Projects, and Renovation Projects. • Del Norte County Experience
CH&D is currently working in Smith River, with the Smith River Fire Protection District, on the feasibility of their Fire Station No. 1 Project.

City of Crescent City – Request for Qualifications
RFQ Number 2022-001
March 18, 2022 - page 2
• Staff Commitment to this Project
CH&D will commit to this project Dennis Dong, AIA, CSI, as Principal-In-Charge and Project Manager, with day-to-day responsibilities for the project. Dennis has a wealth of experience in Public Facilities, is very hands-on, and has great interest in this project for the City of Crescent City. Dennis will be available for the entire duration of the project.
• Proven Record of Service with Public Agencies
CH&D is proud of our record of high quality services, as best demonstrated by the number of Public and Private Clients which have chosen to work with our firm repeatedly. CH&D is organized with strong management skills and technically trained staff to service these needs and clients. CH&D recognizes the need for All Projects to be completed on-time and in-budget, without sacrificing the design opportunities and qualities of the project.
• Enthusiastic Methodology
The Methodology of the CH&D Team is reflected in our Enthusiasm and Spirit for the Project, with the best possible solution to challenges as the End Goal of the Team.

Strong, participatory Management practices embody our Methodology, with all Members involved in spirited discussions.
• Technical Staff Capabilities
The CH&D Team provides comprehensive design services in Programming; Planning; Architecture, Interior Design, Structural Engineering, Mechanical Engineering, Electrical Engineering, Environmental Consulting, and Cost Estimating. Senior Staff, experienced in working with complex projects, will be involved in all areas of Project Management and Quality Assurance.
• Design Team Enthusiasm
As members of the Design Profession, CH&D is highly motivated and enthusiastic about working with the City of Crescent City, and the opportunities and challenges the City presents.

As Principal-In-charge, I will be personally be the managing partner for this project, and am authorized to enter any contracts on behalf of the firm. As the Project Architect for all of the projects mentioned in this proposal, I and the staff of Calpo Hom & Dong Architects look forward to the opportunity to further expound upon our qualifications and relationship with the City of Crescent City.

Sincerely,
Calpo Hom & Dong Architects
Dennis Dong, AIA, CSI
Design Workshop, Inc.

Landscape Architecture
Planning
Urban Design
Strategic Services
128 Market Street Ste 3E
PO Box 5666
Stateline, NV 89449
775-588-5929
designworkshop.com
March 18, 2022
Attn: Jon Olson
City of Crescent City
Public Works Department
377 J Street
Crescent City, CA 95531
Re: RFQ 2022-001 Request for Qualifications to Provide Engineering, Planning, Environmental, Architectural & Related Support Services
Dear Mr. Olson, Mr. Leighton and members of the selection committee, There are not many places in California or the country where you have access to some of the most beautiful natural landscapes from the ocean to the redwoods within a seven minute drive.

Add to these the rich cultural and historical aspects and the quaint, friendly small-town feeling, its understandable why Crescent City becomes a place to reside or return to on a regular basis.

Design Workshop is very familiar with Crescent City and the area and are excited to submit our qualifications for on-call landscape architecture and planning services and assist the city with future improvements for the community. During our previous experience providing the design inspiration for Front Street, we were able to gain an insight to what is important to those who live or run a business in the city and how important the revitalization of Front Street means to the community.

Our work with the California State Parks and National Park service on their joint master plan for Hiouchi Flat and Jedediah Smith Redwoods State Park informed us of the amazing landscapes that draws visitors from all over to enjoy these special places. The South Beach Trail Connection project expanded our experience and relationship with important stakeholders such as the Elk Valley Rancheria Tribe, the Del Norte Local Transportation Commission and Caltrans.

After reviewing the Request for Qualifications, Design Workshop is well positioned to assist in several ways. For projects that require landscape architectural and urban design services, we have extensive experience assisting cities, counties, public agencies and private landowners with site planning and design, community enhancement, parks and recreational facilities, waterfront revitalization, trails, along with monument signage and wayfinding. This includes full design and construction documents, permitting, and assisting with construction observation. For our planning expertise, Design Workshop has staff that are AICP certified and can assist the city in general plan updates, form-based codes, land use planning, master plans, design guidelines, development standards and vision plans. We can also be an extension of City staff to review plans and projects submitted to the city, as well as updating documents and procedures that may be required. We specialize in public outreach and engagement and are able to assist the city with informing, preparing and facilitating stakeholder meetings, community meetings, open house activities, virtual meetings as well developing content that can be used on the city website or other public forums.

Design Workshop is very familiar with on-call services contracts and currently provide on-call design services for several local, state, and federal agencies. These include several cities and counties, the National Park Service, California Tahoe Conservancy, Sonoma County Regional Parks, Monterey Peninsula Regional Park District, Tahoe Transportation District, and Save the Redwoods League. We recognize that servicing the contract requires good communication and team management to quickly respond to requests both small and large. We are committed to strong project management and providing you with excellent service. In addition, if specific expertise is needed for a project, we have access to a wide range of firms we have worked with in the past or can work with someone the city is comfortable with and can bring them on as a sub consultant with minimal compensation by Design Workshop to manage efforts. We are also included on the AECOM on-call team (under a separate submittal) so would play a similar role under their team structure.

Our success with providing the services required for this contract combined with our team members’ specific expertise ensures the City will receive our highest commitment for each project. Over the years we have truly enjoyed our professional relationship with City staff and are very excited to continue working closely with you as an extension of your staff on the wide range of services listed in the RFQ and other needs that may arise. The staff assigned to this oncall contract are well-versed in providing creative, practical design solutions efficiently and costeffectively. As a whole Design Workshop brings to this contract:
• A broad range of experience with similar projects locally, regionally, and nationally • A clear and inclusive design process that we established and follow • Experience working in remote areas and an understanding of potential design and construction constraints
• A thorough understanding of planning, design, funding, operations, and maintenance elements for parks, trails, and open spaces
• A proven track record gaining approvals in a timely manner for projects of various scale and complexity
• Experience working with multiple agencies and the public to develop and implement projects • An extensive knowledge of regulatory agency codes and ordinances including accessibility • Proprietary tools to manage budget, schedule, and control costs • A wide range of graphic skills to engage and convey project information to the public • Premiere trail planning, design, and mapping expertise • GIS data gathering and analysis capacities to inform decision-making and resource allocation Thank you for the opportunity to provide information about Design Workshop and our team. We appreciate your consideration as you make selections for on-call contracts. We look forward to hearing from you, and please do not hesitate to contact me if you have any questions by phone at 775-588-5929 or by email at [email protected].

Firm Contact Information Design Workshop Inc
PO Box 5666, 128 Market St Ste 3E
Stateline, NV 89449
775-588-5929, [email protected]
Authorized Representative & Contact Steve Noll, Principal CA License # Steve Noll, California Licensed Landscape Architect #3300 Services Proposed to Provide Landscape Architecture, Urban Design, Planning, Park and Recreation Planning, Waterfront Revitalization, Land Planning, Form Based Code, Public Outreach
Respectfully,
Steve Noll
Principal

CITY OF CRESCENT CITY

PUBLIC WORKS DEPARTMENT

STATEMENT OF QUALIFICATIONS
1 COVER LETTER
City of Crescent City March 18, 2022
Public Works Department
377 J Street
Crescent City, CA 95531
RE: Statement of Qualifications to Provide Civil and Environmental Engineering Services EBA Engineering (EBA) is pleased to present this Statement of Qualifications (SOQ) to the City of Crescent City Public Works Department to provide professional civil and environmental engineering services. EBA Engineering is a multi-discipline firm specializing in sustainable design for an evolving world. With over 40 years in business and the experience of thousands of projects in California including current master service agreements with the City of Santa Rosa, the County of Sonoma, the City of Ukiah, and the City of Willits, EBA has the expertise and relationships to help drive your project to a successful outcome. EBA’s civil, environmental, and geologic professionals work closely together to provide you with the depth of experience and a wealth of knowledge to tackle even your toughest project challenges. Our constant involvement with the regulatory agencies ensures that your project stays on track to meet its time and budget goals. In recent years, EBA has continued to grow in a variety of scopes of work and geographical locations, included the development of a satellite office in Eureka, California for services along the North Coast.

EBA’s specific services for consideration in this SOQ include one or more of the following:

Civil Engineering Services:
 General Design
 Preparation of Plans, Specifications, and Opinions of Probable Cost  Land Surveying
 Permitting
 Field Investigations
 Cost estimates
 Providing Professional Services During the Bid Process  Drafting and Design
 Shop Drawing Review
Environmental Engineering Services:
 Permitting
 Field Investigations
 Report Preparation
 Assisting the City in Securing Grant or Project Financing  Regulatory Compliance
 Additional Environmental Services not Specified in RFQ No. 2002-001

ENGINEERING

CITY OF CRESCENT CITY

PUBLIC WORKS DEPARTMENT

STATEMENT OF QUALIFICATIONS
2 EBA Engineering operates as a private California corporation. EBA’s corporate officers are:
 Nazar Eljumaily, President
 Dale Solheim, Principal Engineer/Vice President
 Damon Morelli, Managing Engineer/Vice President
Any of the above officers; Mr. Eljumaily, Mr. Solheim, or Mr. Morelli are authorized to negotiate on behalf of EBA Engineering and execute the proposed contract. Please direct all correspondence during the Proposal selection process to Damon Morelli, Vice President, EBA Engineering, 825 Sonoma Ave.

Santa Rosa, CA 95404, 707.544.0784, [email protected].

EBA carries insurance that meets or exceeds the requirements of most Standard Professional Services Agreement. The proposed services and prices will remain valid for 180 days following the date of this letter.

Thank you for the opportunity to submit this proposal for your consideration. Damon Morelli, undersigned, is authorized to bind the firm for this contract.

Sincerely,

EBA ENGINEERING
Damon Morelli, PE 63621
Vice President – Managing Engineer

ENGINEERING
Freshwater Environmental Services
Jon Olson March 16, 2022
Public Works Director
City of Crescent City
377 J Street
Crescent City, CA 95531
Subject: Transmittal of Qualifications for Environmental Support Services Response to RFQ No. 2022-01
Dear Mr. Olson:

Freshwater Environmental Services (FES) is a right-sized local environmental consulting firm with 15 years of experience assisting local municipalities maintain compliance for a broad range of regulatory requirements. FES provides clients with a broad range of environmental reports to meet specific regulatory deadlines and has developed institution-wide environmental compliance programs.

FES is a California S-Corporation and has provided compliance support services to the City of Crescent City for 15 years and is enthusiastic to continue providing a high level of responsiveness and a broad range of expertise. FES meets the minimum insurance requirements outlined in Crescent City Professional Services Agreement Standard 2018.

FES has an office located in Areata, California:

Freshwater Environmental Services
78 Sunny Brae Center
Areata, California
Orrin Plocher, CFO, is authorized to represent the firm and is able to bind the firm to all commitments made in the proposal and will serve as FES’s Project Manager. Orrin Plocher can be contacted at:

Freshwater Environmental Services
78 Sunny Brae Center
Areata, California
(707) 498-9071 (24-hour)
[email protected]
Thank you for your consideration of Freshwater Environmental Services. Please do not hesitate to contact the undersigned with any questions about the attached qualifications (707 498-9071).

Sincerely,
Freshwater Environmental Services
Ofyv
^
- Orrin Plocher
CFO/Project Manager
78 SUNNY BRAE CENTER * ARCATA, CA 95521 * OFFICE (707) 839-0091 Thank you for the opportunity to submit the following comprehensive RFQ to provide Engineering, Planning, Environmental, Architectural & Related Support Services. The Statement of Qualifications (SOQ) was prepared based on receipt and review of the RFQ. HAE is sending this SOQ to provide civil and corrosion engineering and related support services. We are confident our firm offers City of Crescent City an exceptional opportunity to take advantage of our corrosion and civil engineering services with an outstanding array of technical talent and expertise.

The cost estimate, terms, and conditions of this Proposal are valid for ninety (90) days from receipt of Proposal. I certify that I meet the minimum requirements of this RFQ. HAE will provide and maintain in full force and effect, while operating under an agreement with the City, a Comprehensive Liability insurance policy which shall include bodily injury and property damage coverage of $4,000,000 combined single limit, Automobile Liability insurance with limits of $2,000,000, Worker's Compensation insurance with limits of coverage as prescribed by law, and an Errors and Omissions Professional Liability policy with a minimum limit of coverage of $2,000,000. The insurance certificates will state "City of Crescent City is an additional insured."
Please contact me at our office at 1240 E. Ontario Avenue, Suite 102, Corona, CA 92881 or (951) 372-9196, via FAX at (951) 372- 9198, or e-mail at [email protected] regarding contract negotiations, binding the contract, any questions, or if additional information is required.

Respectfully submitted,
HARPER & ASSOCIATES ENGINEERING, INC.

Krista Harper, P.E.

Vice President
PAGE 2

HARPER & ASSOCIATES
ENGINEERING INC.

JUNE 5, 2020

COVER LETTER
www.harpereng.com Page 2

HARPER & ASSOCIATES
ENGINEERING, INC. March 18, 2022
March 17, 2022
City of Crescent CityJon Olson, Public Works Director377 J StreetCrescent City, CA 95531Dear Mr. Olson:Subject: Architectural Services - Request for Qualifi cationsThank you for your interest in Matson & Vallerga Architects, Inc. We look forward to a spirit of teamwork with you and are thus very pleased to present the enclosed qualifi cations for your consideration.Our fi rm is supported by considerable history in the planning, design and construction of educational facilities, medical facilities, commercial businesses, and institutional projects throughout the region, extending back to its inception in 1954. Deep in experience, yet intimately accessible, we feel our fi rm would be a true benefi t to the City of Crescent City. In addition to the general historical experience referenced above, our offi ce is very knowledgeable with regard to the specifi c program needs and functional requirements of governmental and institutional work, having completed several successful projects on numerous facilities in the past several years. >
ZJO cr XI O3 m 2F
>
o(S>
=L
Z
.
"t C<5
O

1. Cover Letter
/ Letter of Interest:
oo
4 Firm identification as follows:

Matson & Vallerga Architects, INC.

Mark Gaxiola, AIA, Principal
3234 T Street
Eureka, CA 95503
#C-23899 (5/31/23)
707.443.1669
707.443.4792
[email protected]
License:

Voice:

Fax:

E-mail:

Sincerely,
t
o %
Mark A. Gaxiola, AIA
Principal Architect
Matson & Vallerga office - 1964
Michael Young Civil Engineer
3750 Lake Earl Drive
Crescent City, CA. 95531
707-954-5178
r*
—<
March 18, 2022
City of Crescent City
Attn: Jon Olson, Public Works Director
377 J Street
Crescent City, CA. 95531
Re: Qualifications to provide Civil Engineering Services Dear Mr. Olson:

Following is my response to the City’s Request for Qualifications to provide civil engineering services on an “as-needed” basis. This proposal is submitted by the undersigned operating as a sole proprietorship as “Michael Young - Civil Engineer” located at 3750 Lake Earl Drive, Crescent City 95531. I, Michael Young, California Registered Civil Engineer #17413, will be the Project Manager.

To veiy briefly summarize my qualifications, I have been directly involved in almost every major Crescent City water and wastewater project since 1973, not to mention other projects.

As such I bring an unmatched wealth of experience, knowledge and history of the City’s utility systems.

I look forward to discussing the opportunity to be of further assistance to the City.

Sincerely,
Mi Voting

COVER LETTER
phone: 707-445-2043 • phone: 800-660-2043
707-445-8230
e-mail: [email protected]
website: www.olarson.com
Oscar Larson & Associates
Consulting Engineers, Inc.
317 Third Street •2nd Floor •Eureka •CA 95501
fax:

March 18, 2022
City of Crescent City
Public Works Department
377 J Street
Crescent City, CA 95531
Attn: Jon Olson
Subject: Statement of Qualifications for Engineering, Planning, Environmental, Architectural & Related Support Services
Dear Mr. Olson:

Oscar Larson & Associates (OLA) is pleased to submit this statement of qualifications to provide oncall civil engineering, planning and environmental services. Our key staff, Kenneth G. Davlin, MBA, PE #21553, Project Manager and/or Project Engineer; Edward L. Marlow, PE #35073, Staff Engineer; Gregory M. Hall, PE #73260, Staff Engineer; and Jason P. Lawrence, Engineer Technician, are all available to begin work on your project immediately when called, and would be committed to completing each assignment as expeditiously as possible. Depending on the assignment, we will supplement our staff with Larry D. Henderson for Permitting and Environmental Studies; Prairie Moore of Natural Resources Management for Special Environmental Studies; Eric Rauber, PE, GE of LACO, for geotechnical investigations; and David A. Crivelli, PLS. and Michael D. Pulley, PLS. of Points West Surveying for surveying. When electrical and controls work is required, we would assign James Rankins, PE, Electrical Engineer, for that work. When work is required on regulated chemicals we would assign Carter Redding, CHMM.

As discussed further in this statement of qualifications, all are highly experienced in all aspects of civil engineering with many years of experience and having completed numerous successful projects.

We acknowledge receipt of Addendum No. 1, dated March 9, 2022.

The following pages provide our qualifications and other information requested. If you have any questions or require further information, please contact me.

Sincerely,

OSCAR LARSON &

CONSULT
Kenneth i
President

OSCAR LARSON & ASSOCIATES
Engineering»PIanning*Construction Management

CITY OF CRESCENT CITY
i
PGAdesign 444 17th Street Oakland CA 94612 main 510 465 1284 www.PGAdesign.com B. Cover Letter
March 18, 2022
City of Crescent City
Public Works Department
377 J Street, Crescent City, CA 95531
Attn: Jon Olson
Re: Request for Qualifications to Provide Engineering, Planning, Environmental, Architectural and Related Support Services, RFQ Number 2022 TBD
Dear Mr. Olson and Members of the Selection Committee,
PGAdesign is delighted to submit our Statement of Qualifications for landscape architecture services to the Crescent City.

Speaking from experience, your City is a wonderful place. Over the last couple of years, we have immensely enjoyed working with City staff and the community to develop the Beachfront Park Master Plan. We would like to build on that relationship.

PGAdesign’s expertise and experience could assist you by advancing and fleshing out Beachfront Park Master Plan into a vetted, buildable design and to generally upgrade municipal facilities, neighborhood parks and streetscapes.

For its 40 year history PGAdesign has completed over 88 park and recreation projects and several hundred public sector projects within Northern California. These projects range from large, complex regional waterfront park projects to smaller neighborhood parks and street improvements. We understand true success lies in collaboration between City staff, stakeholders, community groups, and the design team. We pride ourselves on being purposeful and attentive listening, and clear communication and presentation skills, facilitate design concepts that skillfully balance community needs and program requirements. Our team will be ready and able to assist the City’s needs as they arise no matter the size or complexity. We have sufficient staff to meet short deadlines or meet on site with limited notice. Here is an outline of services PGAdesign can provide:
• Master planning
• Site design and entitlement
• Community facilitation
• Historic preservation
• Park design
• Inclusive playground design
• Playground and park design
• Planting design
• Irrigation and water conservation design
• Construction Documents (preparation of Plans, Specifications, and opinions of probable cost)
• Software expertise AutoCAD, Revit, Enscape, Photoshop, Indesign, Fast Track Scheduling, and others
Once again, it was a pleasure wiorking with the City on the Beachfront Park master Plan. We think had a good synergy and would like to continue the relationship. Please consider us for your siupport services oncall.

Cathy Garrett, Principal
510 550 8852
PLA #4073
Phone: (707) 441-8855 Email: [email protected] Web: shn-engr.com 812 W. Wabash Avenue, Eureka, CA 95501-2138
CIVIL ENGINEERING • ENVIRONMENTAL SERVICES • GEOSCIENCES • PLANNING • SURVEYING Reference: 021000.022
March 17, 2022
Jon Olson, Public Works Director
Public Works Department
377 J Street
Crescent City, CA 95531
Subject: Statement of Qualifications for Engineering, Planning, Environmental, Architectural, and Related Support Services, RFQ #2022-001 Dear Mr. Olson:

Thank you for considering our qualifications so that we may continue to provide on-call support services to the City. Our firm welcomes the opportunity to continue offering practical and cost-effective solutions for the City’s ongoing and upcoming projects.

SHN proposes to provide services representing three general disciplines: civil engineering, planning, and environmental services. The Request for Qualifications (RFQ) provided several criteria by which reviewers will evaluate our qualifications; here is a summary that addresses those criteria.

Overall Firm Qualifications. Small and rural communities such as the City of Crescent City are key and important clients for SHN. We understand the concerns and interests of small cities from numerous viewpoints, 1) as residents and tax/ratepayers, 2) as City and District Engineers for other small cities, and 3) as community leaders elected to district boards. Many SHN employees currently serve on various boards, committees, and commissions because we believe in being part of the communities that we live in. Several SHN’ers are trained under the FEMA Community Emergency Response Team (CERT) or part of an organization under the Community Organizations Active in Disaster (COAD). We also understand the need for infrastructure planning and grant funding to keep costs reasonable, and our goal is to be responsible stewards of our clients’ financial resources.

Firm’s Experience. The City’s RFQ provides a list of services that may be needed, and to save space and reviewers’ time, we tabulated the services we have provided for cities and services districts similar to the City (see pages 4-5). The quality of our work is supported by our client references. Our long-term and returning local government clients attest to our reasonable costs and approach, and our knowledge of relevant agency processes.

Approach to Services. Maintaining clear and consistent communication is a critical component to every project. We strive to foster a collaborative relationship with our clients and provide appropriate solutions.

Our team realizes that smaller municipal clients typically operate under modest budgets, and we provide reasonable and affordable solutions. Our approach is to work closely and collaboratively with our clients.

Jon Olson, Public Works Director
SHN Statement of Qualifications to Provide Consulting Services, RFQ #2022-001 March 17, 2022

Page 2 ends

Emergency Resources. SHN has experience providing services to facilitate emergency repairs, including emergency permitting, design, and construction coordination. For example, SHN recently assisted the City of Blue Lake when a 400,000 gallon water supply tank was vandalized, which released the tank's entire volume. SHN was on site within minutes of being contacted, outlining the repair work, consulting on the patch selection, and working with the repair contractor. The City was able to provide a continuous water supply, with most residents being unaware of the emergency repairs.

Additional Considerations. As a Principal of the firm, I am authorized to bind SHN to all commitments made in this proposal. SHN proposes two project managers to provide responsive services to the City; they are me for planning and environmental needs, and Jordan Ludtke, PE, for engineering needs.

Additionally, SHN meets the insurance requirements as required by the City. Finally, as requested in the RFQ, we are including our rate schedule under separate cover.

As requested in the RFQ, here is a summary of our contact information:

Proposing Firm: SHN SHN
Co-Project Manager: Bob Brown, AICP Jordan Ludtke, PE
Official Title: Principal Planner Project Engineer
Mailing Address: 1062 G Street, Suite I
Arcata, CA 95521
812 W. Wabash Avenue
Eureka, CA 95501
Phone Number: 707-822-5785 707-441-8855
Email Address: [email protected] [email protected] Thank you for the opportunity to continue our relationship with the City. Please contact me if you have any questions.

Respectfully,
SHN

Bob Brown, AICP
Principal Planner
RJB:dla
Enclosures: Statement of Qualifications
SHN 2022 Fee schedule via email

STOVER ENGINEERING
C i v i l E n g i n e e r s a n d C o n s u l t a n t s PO Box 783 - 711 H Street Crescent City CA 95531
Tel: 707.465.6742
Fax: 707.465.5922
[email protected]

CITY OF CRESCENT CITY

JON OLSON, PUBLIC WORKS DIRECTOR
377 J STREET
CRESCENT CITY CA 95531
Job Number: 0190
18 March 2022
RE: Statement of Qualifications (SOQ)-Civil Engineering and Other General Professional Services Dear Mr. Olson,
Stover Engineering, in association with Kennedy/Jenks Consultants (K/J) and GRI, are pleased to submit this SOQ to provide civil engineering and other general professional services just as we have under a similar City agreement for the past three years. Ward Stover, PE will remain the Project Manager/Principal Engineer, while Ryan Young, PE, PLS will provide land surveying services as needed. We anticipate several road and water related improvement projects in the next 5 years. Connor Rutten, PE and Charles Wright from K/J as well as other staff will be called upon depending on the staffing levels required for any task order. We have added Chris Ell, PE from GRI to round out any geotechnical needs the City may have. As you well know, Stover and K/J have successfully worked together on many projects for over 16 years, providing the local response a client needs, with the technical depth required for anticipated projects such as yours. GRI and Stover have been collaboratively providing services for the Pebble Beach Drive Bluff repair project the past 2 years. We have assembled a team that best meets the needs of the City for the following reasons:
• We are located just minutes away from City Hall and less than 10-minute drive to any of the City’s infrastructure. • A demonstrated history of performing a variety of engineering services for the City of Crescent City for 30 years and nearly continuously for the past 19 years, including current projects. • Successfully provided on-call professional services to the City under 21 Task Orders the past three years. • A team that will be locally managed and staffed for most projects with access to over 500 specialized engineers when needed for any task. • All key personnel listed above have current working relationships with City staff. We understand the need for City staff to meet face-to-face on short notice, collect field data with minimal travel expense, and meet with construction contractors and other personnel in person to get quick responsive results. That is why Ward Stover is proposed to be the Project Manager to provide a level of service unequalled by firms located outside of Del Norte County. All services are proposed to be contracted and managed through Stover Engineering. I am really excited on behalf of our team about this opportunity to continue working with the City in a capacity that best meets your needs. Please feel free to contact me should you have any questions. Very truly yours,

STOVER ENGIN G
Ward L. Stover, PE(C44207)
Principal
S:\0190 Proposal\Crescent City Engineering 2022\Cover Letter.docx

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
DATE: MAY 16, 2022
SUBJECT: SELECTION OF COUNCIL MEMBER FOR BEACHFRONT PARK PHASE 1 CONSULTANT INTERVIEW PANEL

RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Select a Member of Council to be on the consultant interview panel for Phase 1 of Beachfront Park Master Plan

BACKGROUND
On February 16, 2021, the City Council directed staff to apply for funds available from the Parks and Water Bond Act of 2018 (Proposition 68) that was placed on the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017), and approved by voters on June 5, 2018. Funds for the program were appropriated via State Budget item 3790-101- 6088(b). Budget Item 3790-101-6088 (b) states that $185,000,000 shall be available for the Local Park Rehabilitation, Creation in Urban Areas Program, consistent with subdivision (a) of Section 80061 of the Public Resources Code.

Prop 68 authorizes $4 billion in general obligation bonds to fund state and local parks, environmental protection, water infrastructure, and flood protection projects. The funds were divided into multiple grants each with their individual criteria and timelines. The City applied for three of these funding opportunities: (1) Per Capita, for which the funding amount is based on population, (2) Statewide Park Development and Community Revitalization Grant, which is a competitive application for which the City applied for the maximum $8.5 million, and (3) Rural Recreation and Tourism Grant, which is competitive and for which the City also applied for the maximum $3.0 million.

In December 2021, the City was notified it was one of only approximately 100 applications to be awarded Statewide Park funding. That funding was in the amount of $5 million and allocated to the following projects:

BFP CONSULTANT INTERVIEWS
May 16, 2022
2 • Park Entry at Stamps Way
• Bike Park - Pump Track
• Tolowa Cultural Interpretive Area with Indigenous Plantings • One Mile Class 1 Trail/Exercise Loop
• New ADA Playground
The City was also granted $177,952 in Per Capita funding, and the Council approved this allocation to the Paths of Culture project on the west side of the park adjacent to the pool and Tolowa Cultural Interpretive Area.

The grants will not only fund design of the selected priority projects, but also their construction. The first step in the process will include selection of a design team and putting that team under contract for design development. The design team will develop plans, specifications, and construction cost estimates while working closely with various committees including cultural, playground/recreation, and City staff. To meet the timeframe of the grants, the design and construction will likely be completed in two phases. Phase 1, which will include the Per Capita funded projects and select projects within the State Parks Program that will be designed in 2022 and constructed in 2023, and Phase 2, which will include the remainder of the State Parks Grant that will be designed in 2023 and constructed in 2024. To meet the grant timelines, the Per Capita funded project needs to be complete by June 30, 2024, and the Statewide Parks funded project by June 30, 2025.

The anticipated schedule of this project is as follows:
▪ Publication of Design Consultant RFQ March 2022
▪ Consultant Selection and Agreement May 2022 / June 2022 ▪ Design Phase 1 and Phase 2 June 2022 – January 2024
▪ Construction Phase 1 Summer of 2023
▪ Construction Phase 2 Summer of 2024
As stated above, the Council also directed staff to submit an application for a Prop 68 Rural Recreation and Tourism Grant. This application in the amount of approximately $3 million was submitted at the end of January 2022. If the City is awarded this grant, it would fund the construction of additional priority improvements within Beachfront Park, including the Amphitheater and Waterfront Plaza. Staff anticipate the grant awards for this application will be announced this Spring / Summer. If the City is awarded funding, the selected consultant would also be tasked with the design of these additional amenities.

ANALYSIS
Proposals from prospective consultants are due May 16, 2022. Due to the short timeline for the completion of the overall grant project, the consultant selection process has been expedited. The first phase of the consultant evaluation process will be to score the written proposals and then interview the top ranked teams. The consultant selection

BFP CONSULTANT INTERVIEWS
May 16, 2022
3 panel will be a seven-member panel comprised of the City Manager, Public Works Director, Economic Development Director, Independent Landscape Architect, One member of the Tolowa Cultural Committee, City Attorney, and if the Council desires one member of the City Council.

There will be substantial work in the next two weeks in reviewing / scoring of the written proposals, as well as the interview process. Scoring for the written proposal will be due on Thursday, May 19th, and on Wednesday, May 25th the chosen Council Member will need to be available for full day, in-person interviews. Schedule is subject to change.

After the top consulting team has been selected, staff will work to negotiate the final scope of work and contract amount. An agreement awarding the contract will be brought back to the full City Council at a future meeting.

FISCAL ANALYSIS
There is no fiscal impact to appointing a Council member to serve on the interview panel.

Crescent City City CouncilMay 16, 2022

Crescent City City Council
May 16, 2022