CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Raymon Arter Blake Incorel Member Beau Smith
MINUTES
REGULAR CITY COUNCIL MEETING
FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
MONDAY MAY 16, 2022 6:00 P.M.
CLOSED SESSION 5:00 P.M.
Call to Order Mayor Greenough called the closed session to order at 5:00 p.m.
Roll Call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, and Mayor Jason Greenough
Council Members absent: Council Member Beau Smith and Mayor Pro Tem Isaiah Wright
Staff present: City Manager Eric Wier and City Attorney Martha Rice
1. Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9(d)(1)):
Bertsch-Ocean View Community Services District v. City of Crescent City, Del Norte Superior Court Case No. CVUJ-2020-1287
2. Conference with Legal Counsel - Potential Litigation (Gov. Code § 54956.9(d)(4)):
two cases
3. Conference with Legal Counsel - Exposure to Litigation (Gov. Code § 54956.9(d)(2):
one case
Council Member Smith joined the closed session already in progress at 5:23 p.m.
Closed session was adjourned at 5:56 p.m.
OPEN SESSION 6:00 P.M.
Call to order Mayor Greenough called the open session to order at 6:00 p.m.
Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, Council Member Beau Smith and Mayor Jason Greenough Council Members absent: Mayor Pro Tem Isaiah Wright
Staff present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Patch, Human Resources Manager Sunny Valero, Finance Director Linda Leaver, Public Works Director Jon Olson, Economic Development and Recreation Director Ashley Taylor, Housing Authority Executive Director Megan Miller, Public Works Maintenance Manager Jason Wylie, Grants Coordinator Bridget Lacey, 1| Page
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Fire Chief Bill Gillespie, Police Officer Alex Pearson, Police Officer Ethan Miller, Police Officer Daniel Sanders, Sergeant Ed Wilson, Police Officer Tyler Balch, Sergeant Jennifer Owen and Police Chief Richard Griffin Pledge of Allegiance led by Mayor Greenough
REPORT OUT OF CLOSED SESSION
City Attorney Rice reported no action was taken on closed session items.
CEREMONIAL ITEMS
1. Crescent City Police Department Awards
2021 Officer of Year: Officer Alex Pearson
2021 Investigator of the Year: Officer Ethan Miller
• Chief Commendation: Advocate for Victim Rights- Officer Daniel Sanders Chief Griffin addressed the Council and reported that Officer Miller receives this commendation due to the detail he puts into his investigations. Officer Miller spoke about the time that Chief Griffin had encouraged him to pursue cases and offered him advice on how to do them.
Chief Griffin advised the Council that he was reached out by North Coast Rape Crisis Team and wanted Officer Sanders recognized for his work with trauma victims. His trauma informed investigation approach has made a difference in the lives of the victims. Officer Sanders stated that it is important to focus on the victim of crimes so they can heal.
Chief Griffin stated that he and Officer Pearson used to work together at the Sheriff's Office. He stated that the Officer of the Year was selected by fellow officers who chose Officer Pearson for this recognition. Chief Griffin stated that there is a very big case that is not public yet that Officer Pearson worked on diligently to bring charges.
PUBLIC COMMENT PERIOD
There were no public comments.
CONSENT CALENDAR
2. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period April 23, 2022 through May 7, 2022.
3. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending May 7, 2022, paid May 13, 2022.
4. Actions to Implement Organizational Personnel Changes • Approve and adopt Resolution No. 2022-32, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CITY'S BUDGET FOR FISCAL YEAR 2021-2022 AND UPDATING THE POSITION CONTROL
SCHEDULE
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5. Purchase of Lawn Mower for the Parks
• Recommendation: Approve and adopt Resolution No. 2022-33, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY
6. Replacement of Fencing at Peterson Park
• Recommendation: Approve and adopt Resolution 2022-34, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET OF THE CITY OF CRESCENT CITY
City Clerk Patch advised the Council that Resolution No. 2022-33 and Resolution No: 2022-34 that were in the agenda had clerical errors, therefore a correct version was provided for the public as well as for the Council at the meeting.
On a motion by Council Member Inscore, seconded by Council Member Smith, and carried on a 4-0 polled vote with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City adopted the consent calendar consisting of items 2-6 with the updated language on Resolutions 2022-33, and Resolution 2022-34.
PUBLIC HEARING
7. 2022 CDBG Notice of Funding Availability
• Recommendation: Open public hearing
• Hear staff report
• Technical questions from the Council
• Further Council discussion
• Discuss potential applications
• Consider recommendations
• Direct staff to prepare an application for CDBG funding under the 2022 Notice of Funding Availability to include [name projects
Mayor Greenough opened the public hearing at 6:17 p.m.
Economic Development and Recreation Director Taylor reported to the Council the reason for the public hearing was to get public input on the Notice of Funding Availability through the Community Development Block Grant (CDBG) through the Department of Housing and Urban Development.
Grants and Economic Development Coordinator Lacey reported to the Council the open CDBG activities for 2022. Mayor Greenough asked when they got their funding; Coordinator Lacey stated that there was a long process. Mayor Greenough asked if the second round will include those who had previously applied; Coordinator Lacey said that yes, those applications will be included. Lori Adams of Adams Ashby went over the Notice of Funding Ability (NOFA). It changes based on what the state wants to make available; the City has been successful obtaining funds for infrastructure, however that is not available for this year. What is available and what staff is recommending the City apply for Economic Development - Microenterprise TA & FA for up to $750k and for Planning &Technical Assistance - Storm Drain Master Plan up to $250k. Council Member Inscore asked about the Housing Rehab loan; Lori Adams, of Adams Ashby stated that these can be given to homeowners to do small projects such as a bathroom, or larger structural issues, or for code enforcement violations. The loan is given by the City and the City sets up terms of the loan. Council Member Inscore stated that the two that are listed will be very beneficial to the community - homebuyer assistance and housing rehab. Mayor Greenough asked if Council Member Inscore wanted to pursue those two items in this year's NOFA; Council Member Inscore stated he would because it would do so much for community members. City Manager Wier asked for Ms. Adams explain how heavy of a lift this would be for staff; Ms. Adams stated that it is not the right time to apply for this as the readiness time is not where it would need to be to have a 3 | Page
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successful application. She recommended to apply for the next cycle of this funding; it is a very heavy lift and a lot needs to be done before an application is put in. She further explained that there will be a portfolio of properties that the City will be responsible for until the loans are paid off. City Manager Wier asked in order to set us up for the 2023 NOFA, we would need a consultant; Ms. Adams $50k is a general figure to get the documents in place and offer training. Mayor Greenough asked if Council Member Inscore was looking for a forgivable loan; Council Member Inscore that the time is right to do this. Council Member Altman asked for clarification from the Council if they wanted to move forward with the Housing Rehab Loan; Coordinator Lacey stated that this is something we have audited for years; when the terms are not met, the City does not have any leverage; the grant will help with that. Ms. Adams stated that one of the most popular terms is a forgivable loan over a period of time and explained the obligations and time line. Council Member Inscore said he was interested in exploring limited times and limited scope housing loans for the foreseeable future.
There were no public comments.
On a motion by Council Member Inscore, seconded by Council Member Altman, and carried on a 4-0 polled vote with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City directed staff to prepare an application for CDBG funding under the 2022 Notice of Funding Availability to include the included projects listed in the staff report for the Economic Development - Microenterprise TA & FA for up to $750k and for Planning &Technical Assistance - Storm Drain Master Plan up to $250k.
ADJOURN TO THE CRESCENT CITY HOUSING AUTHORITY
(Minutes for adoption will be at the next meeting of the Housing Authority)
RECONVENE CITY COUNCIL MEETING
Mayor Greenough reconvened the meeting as the City Council at 7:23 p.m.
CONTINUING BUSINESS - None
REPORTS AND PRESENTATIONS - None
NEW BUSINESS
9. Budget Recommendations From Measure S Oversight Committee for FY 21 /22 • Recommendation: Hear staff report
• Technical questions from Council
• Receive public comment
• Council discussion
• Adopt Resolution No. 2022-35, A Resolution of the City Council of the City of Crescent City Amending the Fiscal Year 2021-22 Budget
City Manager Wier reported to the Council the last MeasureS Oversight Committee meeting and the outcome. In between the last meeting and the one before, the ceiling tiles in the pool started to fall and will cost approximately $50k to repair. Finance Director Leaver gave a PowerPoint presentation of the budget recommendations of the Measure S Oversight Committee.
Additionally, Director Leaver went over the specific changes made at the last Measure S Oversight Committee meeting. Council Member Inscore asked for an update on the HVAC project with Johnson Controls; City Manager Wier stated something should come this week. Council Member Altman asked what the pool is doing for staff retention since it's closed so much for repair; he also asked about the expenses for pool repair. City Manager Wier stated that having the pool closed saves the City money; a pool is a mechanical beast and hard to manage. Several components of the pool have not been replaced in several years. Having the HVAC replaced, it 4 | Page
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will help improve the condition of the pool. Council Member Altman stated he is more concerned over the employees than the cost savings because they are barely working as it is. City Manager Wier stated that stafling is difficult; there are a lot of things the employees can do while the pool is closed such as cleaning, etc. This particular project would close the pool for 3 weeks for the ceiling. Mayor Greenough asked if is possible to make the work area safe so the pool can stay open; City Manager Wier stated that having a netting up to the existing beams, it will reduce the hazard. Director Olson stated it is 3 weeks out to get the parts to do that, so it's better to just move forward with the repair and closing the pool. Council Member Smith asked if people are pressuring the City to get the pool open; City Manager Wier stated that people have been understanding. Director Leaver explained that a part of the recommendation of Measure S funds for parts and supplies to make sure parts are on hand when they are needed. Council Member Smith asked about the $325k and if it included staffing; Director Leaver answered that it does cover staffing, as well as parts, supplies and equipment. CCPD had the most changes and Director Leaver went over it in detail. There is $60k that will not be used since the Lt. position has been vacated, Chief Griffin would like a new patrol vehicle purchase. Chief Griffin stated the plan would be to have 10 vehicles to be on rotation. His desire is to have the four Crown Victoria's to be replaced as there is a safety concern with them to continue to be used. Director Leaver stated that a second vehicle will be replaced this year and then two for next year. Chief Griffin stated that in regards to the recruiting process, it has been difficult to find candidates that meet the standards of CCPD. Director Leaver stated that Measure S would fund one officer this year, one the next year, and one the following year. The other positions being spoken for are already City funded positions. We are not adding more staff than planned. Council Member Smith asked if the Lieutenant position would be filled; Chief Griffin stated that as the position is now, the staffing plan needs to be changed before we can entertain the idea of filling the position. CCPD retention and wellness is going very well. Council Member Inscore asked what the total cost of the recruit process; Chief Griffin outlined what would be covered; Director Leaver stated that the $12k number on the graph is to cover 2 recruits and only includes paying them for two months.
Ernie Perry: stated that the MeasureS Oversight Committee asked for the fourth category of repairs to be added to the resolution as recommended by the Committee.
On a motion by Council Member Inscore, seconded by Council Member Altman, and carried on a 4-0 polled vote, with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City adopted Resolution No. 2022-35, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET.
10. Measure S Front Street Improvements From G to | Street Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve plans and specifications for Measure S Front Street Improvements from G to / Street and direct City staff to advertise the project for bid • Approve and authorize the City Manager to sign a contract with Tidewater Contractors Inc. upon approval as to form by the City Attorney for materials to be used in the construction of Measure S Front Street improvements from G to / Street • Authorize the City Manager to sign contracts for additional materials for Front Street improvements in a total amount not to exceed $255,688
• Approve and adopt Resolution No. 2022-36, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-2022 BUDGET OF THE CITY OF CRESCENT CITY
Director Olson reported on the process to repackage the existing drawings and specifications for Front Street from G to L Street. Stover Engineering was directed to repackage the Front Street 5 | Page
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improvement drawings and specifications for Front Street from G to I Street as a standalone project. Staff published an invitation to bid for materials only for Front Street improvements on April 27, 2022. The purpose of separately bidding the materials was to maximize the probability of obtaining longer lead items and materials with the desire to move directly into construction in Fiscal Year 2023. The City received two bids. One from Tidewater Contractors, Inc. and one from Budge-McHugh Supply Co. The bid from Budge-McHugh Supply Co. was deemed non- responsive. Staff recommends awarding Tidewater Contractors, Inc. the contract for all materials upon which they bid. The City received two bids. One from Tidewater Contractors, Inc. and one from Budge-McHugh Supply Co. The bid from Budge-McHugh Supply Co. was deemed non- responsive. MeasureS funding in the amount of $516,233 was previously authorized by the City Council for the proposed project. Staff recommends approving the materials purchase contract with Tidewater Contractors, Inc., and authorizing the City Manager to sign additional materials only contracts for streetlights and other long lead items in an amount not to exceed $255,688.
The City plans to allocate additional funding from the General Fund, ARPA funds, and the Local Transportation Commission to complete this project. Those budget approvals will be coming back to Council at a future meeting after bids are received and more precise amounts are known. In another item on this agenda, Council is asked to approve the budget amendment for the Measure S portion, which is sufficient to begin ordering materials. Should any of the Measure S funds not be needed for materials, it will be carried over to the construction portion of the project. Council Member Inscore asked when the project is complete and put out to bid, and Tidewater doesn't get this bid, will they have all these materials and not be able to use them; Director Olson said that the RFP is for materials, purchase, and delivery only is an independent contract.
There were no public comments
On a motion by Council Member Inscore, seconded by Council Member Smith, and carried on a 4-0 polled vote with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City authorized the City Manager to put the project out to bid with the understanding that once the plans and specs have been approved, they will be brought before the Council, approved and authorized the City Manager to sign a contract with Tidewater Contractors Inc. upon approval as to form by the City Attorney for materials to be used in the construction of Measure S Front Street improvements from G to / Street, authorized the City Manager to sign contracts for additional materials for Front Street improvements in a total amount not to exceed $255,688, and approved and adopted Resolution No. 2022-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-2022 BUDGET OF THE CITY OF CRESCENT CITY.
11. Measure S Collector Streets Maintenance & Preservation Authorization to Bid • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve plans and specifications for the MeasureS Collector Streets Rehabilitation and direct City staff to advertise for bids
Director Olson reported that repairs to Harding, Ninth, and H Street will be performed using Measure S funds. Staff evaluated Harding, 9th, 5th , 3rd (from H to L) and H Streets, which are all collectors, as proposed during the joint Measure S City Council meetings. Harding is in generally good condition with the exception of age-related fatigue failures and delamination of asphalt layers which are presenting as potholes and cracking. Mill and inlay repairs are recommended along with minor crack sealing. 9th Street is generally in good condition requiring mostly crack sealing with some mill and inlay of the asphalt at the intersections of A and B streets. Some concrete work is required to replace damaged manhole and valve collars and replacing sections of sidewalk which are damaged or do not comply with accessibility standards. Both 5th and 3rd Streets, though collectors, need major repairs and are therefore recommended for inclusion in a 6 | Page
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future project. H Street, while not as bad as 5t* or 3rd Streets, requires significant work including asphalt mill and inlay. The 2nd , 5th , and 6th street intersections will require extensive work.
Driveways from Front to 7" will require ADA improvements and other sidewalk repairs are required
There were no public comments
On a motion by Council Member Smith, seconded by Council Member Inscore and carried on a 4-0 polled vote, with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City approved plans and specifications for the Measure S Collector Streets Rehabilitation and directed City staff to advertise for bids.
12. List of Proposed Local Street Projects for the Road Repair and Accountability Act of 2017
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Recommendation: Approve and adopt Resolution No. 2022-37, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF CRESCENT CITY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Director Olson stated that this is an annual resolution approved by the Council; this is the gas tax.
The new project would be 3r° Street from H to M Street.
There are no public comments.
On a motion by Council Member Inscore, seconded by Council Member Altman, and carried on a 4-0 polled vote with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City approved and adopted Resolution No. 2022-37, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CRESCENT CITY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 TO BE FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
13. Engineering, Planning, Environmental, Architectural & Related Support Services Contracts
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Recommendation: Approve and Authorize City manager to sign upon approval as to form by the City Attorney contracts with AECOM, Calpo Hom & Dong Architects, Design Workshop, Inc., EBA Engineering Services, Freshwater Environmental Services, Harper & Associates Engineering, Matson & Vallerga Architects, Inc., Michael Young, OL&A Consulting Engineers, Inc., PGA design, Inc., SHN, and Stover Engineering, as-needed for engineering, planning, environmental, architectural, and related support services
Director Olson stated that one of the things he wanted to do when he started working for the City was to get more public input on City projects. City Manager Wier stated this will not cost the City any additional money, it'll just make it easier to go through the process to pick contracts for projects.
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There were no public comments
City Attorney Rice asked for the following language to be added to the motion: authorize the City Manager to sign individual task orders up to $60k each.
On a motion by Council Member Smith, seconded by Council Member Altman, and carried on a 4-0 polled vote with Mayor Pro Tem Wright being absent, the City Council of the City of Crescent City approved and authorized the City Manager to sign professional service agreements and individual task orders up to $60k each as to form by the City Attorney contracts with AECOM, Calpo Hom & Dong Architects, Design Workshop, Inc., EBA Engineering Services, Freshwater Environmental Services, Harper & Associates Engineering, Matson & Vallerga Architects, Inc., Michael Young, OL&A Consulting Engineers, Inc., PGA design, Inc., SHN, and Stover Engineering, as-needed for engineering, planning, environmental, architectural, and related support services.
14. Selection of Council Member for Beachfront Park Phase 1 Consultant Interview Panel
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Select a Member of the Council to be on the consultant interview panel for Phase 1 of Beachfront Park
City Manager Wier stated that an RFP was released earlier this year, and today we have received three proposals to complete Beachfront Park Phase 1 project. This will be for a Council Member to be on a panel to interview consultants. Interviews are set for May 25t, next Wednesday for all day interviews. Council Member Inscore stated he would be happy to sit on this interview panel.
There were no public comments.
On a motion by Council Member Smith, seconded by Council Member Altman, and carried on a 4-0 polled vote, the City Council of the City of Crescent City selected Council Member Inscore to be on the consultant interview panel for Phase 1 of Beachfront Park.
CITY COUNCIL ITEMS
Legislative Matters - City Manager Wier stated that there is proposed to have an increase in minimum wage to $15.50 in January; the City will be following this. > City Manager Report and City Council Directives - City Manager Wier reported the following to the Council:
City Council / Fire District Board joint meeting tomorrow, May 17' ", at the Washington Fire Hall at 5:30 p.m.
Budget Workshop - May 31st and June 2nd
GSRMA has announced that for the 4th year in a row that we will be 100% accreditation and we will receive 10% rebate on our insurance which equates to $58k
Chief Griffin reported that this past Sunday, an incident happened with a Yurok Police Officer came into contact with a powdery substance and was dizzy and passed out. CCPD Officer Balch was the one on scene to administer Narcan on the officer which saved his life. At the next City Council meeting, the Yurok Tribal Police Chief would like to come to the next Council meeting to recognize Officer Balch. 8 | Page
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Reports, Concerns, Referrals, Council travel and training reports - Inscore: read to Joe Hamilton students. Will not be able to make the meeting tomorrow, but since he was a part of the interview process, he is proud that Kevin Carey was selected to be the next Fire Chief.
ADJOURNMENT
There being no further business to come before the Council, Mayor Greenough adjourned the meeting at 8:54 p.m. to the special joint meeting of the City Council of the City of Crescent City / Crescent Fire Protection District scheduled for Tuesday, May 17, 2022 at 5:30 p.m. in the Crescent Fire Protection District Station, 255 Washington, Crescent City, CA 95531.
Robin Patch
City Clerk/Administrative Analyst
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