Crescent City City Council
August 15, 2022

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8/15/22 COUNCIL AGENDA

CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MONDAY AUGUST 15, 2022 6:00 P.M.

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MUTE / UNMUTE PRESS *6
RAISE HAND PRESS *9
The public may access and participate in the public meeting using one or more of the following methods:
1) Attend the meeting in person, public comment at the podium will be allowed. 2) Participate live online via Zoom (details below) or by utilizing the link to join the meeting posted on both the City of Crescent City – City Hall Facebook page and the City of Crescent City website (www.crescentcity.org), public comment may be made by using the raise hand feature on Zoom;
3) Watch the meeting via livestream on YouTube (channel: City of Crescent City, California), public comment may be made by calling in to the meeting using the Zoom phone number; 4) Public comments may be made in advance by submitting written comment via [email protected] or by filing it with the City Clerk at 377 J Street, Crescent City, California, 95531. All public comments (via email or mail) must be received by the City Clerk prior to 12:00 p.m. the day of the meeting. Please identify the meeting date and agenda item to which your comment pertains in the subject line. Public comments so received will be forwarded to the City Council and posted on the website next to the agenda. Written public comments will not be read aloud during the meeting.

Notice regarding Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (707)464-7483, ext. 223. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-

35.104 ADA Title II]. For TTYDD use for speech and hearing impaired, please dial 711. A full agenda packet may be reviewed at City Hall, 377 J Street, Crescent City, CA or on our website:
www.crescentcity.org

OPEN SESSION
Call to order
Roll call
Pledge of Allegiance
AGENDA

REGULAR CITY COUNCIL MEETING

FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
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PUBLIC COMMENT PERIOD
Any member of the audience is invited to address the City Council on any matter that is within the jurisdiction of the City of Crescent City. Comments of public interest or on matters appearing on the agenda are accepted. Note, however, that the Council is not able to undertake extended discussion or act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. All comments shall be directed toward the entire Council. Any comments that are not at the microphone are out of order and will not be a part of the public record. After receiving recognition from the Mayor, please state your name and city or county residency for the record. Public comment is limited to three (3) minutes. The public is additionally allotted three minutes each in which to speak on any item on the agenda prior to any action taken by the Council.

CEREMONIAL ITEMS

1. Introduction of K9 Kostya

2. Suicide Awareness Month Proclamation

REPORTS AND PRESENTATIONS

3. Golden State Risk Management Authority Risk Management Accreditation Program presentation

CONSENT CALENDAR

4. Council Meeting Minutes
• Recommendation: Approve the December 20, 2021 meeting minutes, February 7, 2022 meeting minutes, May 31, 2022 meeting minutes, and the August 1, 2022 meeting minutes of the City Council.

5. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period July 23, 2022, through August 5, 2022.

6. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending July 30, 2022, paid August 5, 2022

7. Quarterly Cash and Investment Report as of June 30, 2022 • Recommendation: Receive and file the quarterly cash and investment report as of June 30, 2022

8. Camp Spot Agreement
• Recommendation: Approve and authorize the City Manager to sign an agreement with Camp Spot

9. Amendment to Greenworks, PC Contract
• Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to the professional services agreement with GreenWorks, PC for the design of the Beachfront Park Master Plan Phase 1
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10. 2022 Community Development Block Grant (CDBG) Application • Recommendation: Consider and take the following actions:

1. Approve and adopt Resolution No. 2022-43, A RESOLUTION APPROVING

AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2021-2022 FUNDING YEAR AND ANY AMENDMENTS THERETO FROM THE 2021-
2022

2. Approve and authorize the City Manager to sign the CDBG Statement of Assurances

PUBLIC HEARING

11. Electric Vehicle Charging Stations Ordinance Adoption • Recommendation: Open public hearing
• Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Close public hearing
• Waive full reading, read by title only and adopt Ordinance No. 831, AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CRESCENT CITY MUNICIPAL CODE BY ADDING CHAPTER 15.36, PERMITS FOR ELECTRICAL VEHICLE CHARGING STATIONS, TO TITLE 15, BUILDINGS AND

CONSTRUCTION

ADJOURN TO THE CRESCENT CITY HOUSING AUTHORITY

CALL TO ORDER

ROLL CALL

CONSENT CALENDAR

12. Meeting Minutes
• Recommendation: Approve the May 16, 2022 regular meeting minutes of the Crescent City Housing Authority.

13. Housing Advisory Commission
• Recommendation: Appoint Mari-Ann Wiedig, Gary Green, and Tanya Phillips to serve on the Housing Advisory Commission

NEW BUSINESS

14. Publication of Request for Proposals – Project Based Vouchers • Recommendation: Hear staff report
• Technical questions from the Board
• Receive public comment
• Further Board discussion
• Authorize the publication of a Request for Proposals (RFP) seeking new development affordable housing within Del Norte County that qualify to participate in CCHA’s Housing Choice/Project Base Voucher program. The RFP would make available up to 70 Project Based Vouchers

ADJOURNMENT
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Adjourn to the next meeting of the Crescent City Housing Authority on Monday, September 19, 2022 in the Board Chambers at 981 H Street, Crescent City, CA 95531

RECONVENE THE CITY COUNCIL MEETING
CONTINUING BUSINESS - None

NEW BUSINESS

15. Letter of Support for Affordable Housing Development • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Authorize the Mayor to sign a letter of support for the proposed affordable housing development “Battery Point Apartments” to be included in developer’s Infill and Infrastructure Grant application to the California Department of Housing and Community Development

16. Johnson Controls Agreements for Pool HVAC and Water Meter System Improvements • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Continue to evaluate other remote meter reading system options; and obtain quotes from design professionals to develop the plans, specifications, and estimate of cost for each project utilizing the traditional design-bid-build approach

17. Purchase of a Mini Excavator for Public Works
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Approve and authorize the City Manager to sign a purchase order for the purchase of a new mini-excavator with attachments and flail mower

18. Initiative to Repeal Measure S Ballot Question
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Approve and adopt Resolution No. 2022-53, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING RESOLUTION NO. 2022-48 TO INCLUDE THE FORM OF THE QUESTION TO BE PRESENTED TO VOTERS

19. Measure S Impact Report
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
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• Direct staff as necessary and appropriate
• Receive and file

CITY COUNCIL ITEMS
➢ Legislative Matters – Consider miscellaneous legislative matters pertinent to the City of Crescent City. Authorize the Mayor to sign the appropriate letters and/or positions with respect to such matters.
➢ City Manager Report and City Council Directives – Pursuant to Crescent City Municipal Code § 2.08.200, the City Council may instruct the city manager on matters of importance to the administrative services of the City and provide direction with respect to subordinates of the City Manager. (Directives from individual Council Members that are not objected to by any member present shall be considered an order of the City Council.) ➢ Reports, Concerns, Referrals, Council travel and training reports – In accordance with Gov’t Code § 54954.2(a), City Council Members may make brief announcements or brief reports on their own activities. They may ask questions for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda.

ADJOURNMENT
Adjourn to the regular meeting of the City Council of the City of Crescent City scheduled for Tuesday, September 6, 2022 at 6:00 p.m. in the Flynn Center, 981 H Street, Crescent City, CA 95531.

POSTED:

August 11, 2022
/s/ Robin Altman
City Clerk/Administrative Analyst
Vision:

The City of Crescent City will continue to stand the test of time and promote quality of life and community pride for our residents, businesses and visitors through leadership, diversity, and teamwork.

Mission:

The purpose of our city is to promote a high quality of life, leadership and services to the residents, businesses, and visitors we serve. The City is dedicated to providing the most efficient, innovative and economically sound municipal services building on our diverse history, culture and unique natural resources.

Values:

Accountability
Honesty & Integrity
Excellent Customer Service
Effective & Active Communication
Teamwork
Fiscally Responsible

INTRODUCTION OF
K9 KOSTYA
Proclamation
of the
City of Crescent City
WHEREAS; suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion, or background; and suicide is a major public health issue that requires vigilant attention and preventative action, especially during times of a pandemic, and WHEREAS, 44,834 people lost their lives to suicide in 2020; and WHEREAS, suicide was the second leading cause of death for 15-24 and 35-44 year old Californians, the third leading cause for 25-34 year olds and the fourth leading cause for 45-54 year olds in 2019, and
WHEREAS, each death by suicide directly impacts numerous family members, friends, loved ones, and by extension the entire community; and
WHEREAS, research shows that 95% of adults would do something if someone close to them was thinking about suicide if they only knew what to say or do, and NOW, THEREFORE, the Crescent City Council hereby proclaims September, 2022 as SUICIDE AWARENESS AND PREVENTION + ACTION MONTH
BE IT FURTHER RESOLVED that the Councilors encourage all citizens to learn the warning signs, trust their gut and use that information to ask a troubled friend, colleague or family member "R U OK?" _________________________________
Mayor Jason Greenough

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12/20/21 COUNCIL MINUTES

CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Blake Inscore
Council Member Raymond Altman Council Member Beau Smith Council Member Isaiah Wright
MONDAY DECEMBER 20, 2021 6:00 P.M.

CLOSED SESSION
Call to order Mayor Greenough called the meeting to order at 5:00 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Beau Smith, Council Member Isaiah Wright, Mayor Pro Tem Blake Inscore, and Mayor Jason Greenough
Staff present: City Manager Eric Wier, City Attorney Martha Rice, City Human Resources Administrator Sunny Valero, and Finance Director Linda Leaver

ANNOUNCEMENT OF CLOSED SESSION ITEMS
• Conference with Labor Negotiator (Gov. Code § 54957.6), City Representative: Eric Wier, Employee Organizations: Crescent City Police Officers Association, Clerical Employees of Crescent City, Crescent City Employees Association, and Crescent City Management Employees Association – Unrepresented
• Conference with Legal Counsel: Existing Litigation (Govt. Code § 54956.9(d)) Magan L.

Natha and Sarla M. Natha v. City of Crescent City, a Municipal Corporation of the State of California (CVPT-2021-1184)

OPEN SESSION
Call to order Mayor Greenough called the meeting to order at 6:09 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Beau Smith, Council Member Isaiah Wright, Mayor Pro Tem Blake Inscore, and Mayor Jason Greenough
Staff members present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Patch, Finance Director Linda Leaver, Human Resources Administrator Sunny Valero, Housing Authority Executive Director Megan Miller,

MINUTES

REGULAR CITY COUNCIL MEETING

IN-PERSON AT THE FLYNN CENTER
981 H STREET,
CRESCENT CITY, CA 95531

AND VIA ZOOM
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Housing Authority Office Technician Stephanie Stover, Fire Chief Bill Gillespie and Police Chief Richard Griffin
Pledge of Allegiance led by Mayor Greenough

REPORT OUT OF CLOSED SESSION
The Council will be returning to closed session at the adjournment of the open session.

PUBLIC COMMENT PERIOD
The following citizens addressed the Council:

Elias Mavris: spoke about Pt. St. George and the problems that have been having at that location, would like to see more money on Front Street, but would also like to see money being given to the Pt. St. George area as well. Mayor Greenough addressed Mr. Mavris and stated he would like to meet with him to further understand the issue at Pt. St. George.

CEREMONIAL ITEMS

1. New Hire – Stephanie Stover
Housing Authority Executive Director Miller introduced Ms. Stover and said she has been a welcome addition to the Housing Authority family. Ms. Stover comes with a lot of customer service background and has settled in well into the position. Ms. Stover addressed the Council and spoke of her thankfulness for the position and being with the City.

CONSENT CALENDAR

2. Council Meeting Minutes
• Recommendation: Approve the December 6, 2021 regular meeting minutes of the City Council.

3. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period November 27, 2021, through December 10, 2021.

4. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending December 4, 2021, paid December 10, 2021.

5. Budget-to-Actual Financial Reports for November, 2021 • Recommendation: Receive and file monthly budget-to-actual financial reports of the City’s major operating funds for the month of November, 2021

6. Budget for CDBG-CV2/3 Program – Mobile Food Pantry
• Recommendation: Adopt Resolution No. 2021-68, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2021-22 BUDGET

7. 2021 FEMA Assistance to Firefighters Grant
• Recommendation: Ratify submission of application for the FY 2021 FEMA Assistance to Firefighters Grant program for Self-Contained Breathing Apparatus 3 | P a g e
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8. Actions to Implement Organizational Personnel Changes and Amend the Budget and Position Control
• Recommendation: Adopt Resolution No. 2021-69, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY APPROVING A CHANGE IN THE CLASSIFICATIONS REPRESENTED BY THE CRESCENT CITY EMPLOYEES’

ASSOCIATION
• Adopt Resolution No. 2021-70, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CRESCENT CITY APPROVING A CHANGE IN CLASSIFICATIONS REPRESENTED BY THE CRESCENT CITY MANAGEMENT EMPLOYEES’

ASSOCIATION
• Adopt Resolution No. 2021-71, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CITY’S BUDGET FOR FISCAL YEAR 2021-2022 AND UPDATING THE POSITION CONTROL SCHEDULE
Council Member Smith asked for item 7 to be pulled for further discussion, Council was in agreement.

On a motion by Mayor Pro Tem Inscore, seconded by Council Member Smith and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City adopted the consent calendar consisting of items 2-6, 8 as presented.

There were no public comments.

Council Member Smith spoke in regards to item 7 and asked if this was coming out of the General Fund and couldn’t this come out of the Measure S Fund? City Manager Wier explained that the Measure S Fund has been fully expended, however, can be reevaluated for future funds. Fire Chief Gillespie stated that this is the third time we have applied for this grant. Council Member Smith stated that the equipment that was to be purchased with these grant funds is equipment that is greatly needed for the fire department. City Manager Wier stated that the grant will cover 95% of the funds, so the match for the City is very small. Mayor Pro Tem Inscore encouraged Chief Gillespie to talk to the City Manager for a contingency plan to make sure the firefighters get the equipment they need.

On a motion by Council Member Smith, seconded by Council Member Wright and carried unanimously on a 5-0 polled vote the City Council of the City of Crescent City adopted consent calendar item 8 as presented.

There were no public comments.

PUBLIC HEARING – None
Adjourned the City Council at 6:30 p.m.

ADJOURN TO THE CRESCENT CITY HOUSING AUTHORITY
(Minutes in upcoming Crescent City Housing Authority agenda)

RECONVENE CITY COUNCIL MEETING
Mayor Greenough reconvened the City Council meeting at 6:41 p.m.

REPORTS AND PRESENTATIONS

10. Report from Measure S Oversight Committee Chair Schellong 4 | P a g e
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Measure S Oversight Committee Chair Schellong addressed the Council and stated that she would be doing the due diligence of the Committee and report to the public about the Measure S funds. She stated that the Measure S Oversight Committee has had six public meetings this year to go over the funds. The areas receiving Measure S funds were: Crescent City Police Department, Crescent City Fire and Rescue, Fred Endert Municipal Pool, and streets. The estimated revenue from Measure S was $300k and what actually came in was $452,930.00. The City has expended $123,394.00 with a remaining balance of $332,496.00 that is dedicated to the 4 th quarter of the City’s fiscal year. The remaining funds will be discussed at the next Measure S Oversight Committee on how to best spend those funds. Chair Schellong reported on the expenditures for Measure S funds so far: Crescent City Police Department (CCPD): Sgt. Gill was promoted to Lieutenant so that offers more oversight in the department, a new patrol vehicle, body cameras, vehicle cameras, RFP being worked on for CCPD building improvements.

Crescent City Fire and Rescue: large diameter hoses, new roof ventilation saws, they are currently getting quotes for additional hose and other equipment, continuing the stipend program for the volunteers, and the station staffing program to move forward. Measure S Oversight Committee recommends to the Council that there should be a “rainy day” fund for vehicles for Crescent City Fire and Rescue in the amount of $98,000. She further stated that the issues with the breathing apparatuses spoken about at the beginning of the meeting should also be in that sort of plan. Biggest issue is the recruitment and retention of firefighters; there is a recruitment plan for the spring of 2022. There was a wellness app purchased for the firefighters similar to the one that CCPD has. Streets: there will be more work in the Spring, pothole repair, streetlight replacement, and road striping. All of those street items amount to $95,000. In-house staff is designing a multiple street block preservation project; design phase in January, and out to bid in February or March, with hopes for construction starting in the summertime. Fred Endert Municipal Pool: all funds for the pool have been allocated for the budget year: $50,000 in equipment. The next step will be for the books to be audited by an outside auditor. Once the Measure S Oversight Committee has a chance to review that report, a representative will report to the Council. There will be a joint City Council/Measure S Oversight Committee meeting in February. Chair Schellong encouraged the public to follow the meetings and ask questions.

Council Member Smith asked if the Measure S Committee had enough meetings to make the decisions they did; Chair Schellong said meeting 6 times in 6 months has allowed them to take a deep dive into the funds.

There were no public comments

NEW BUSINESS -

11. Measure S Oversight Committee Appointments
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Confirm the Mayor’s appointment of Ernest Perry and Dana Reno to the Measure S Oversight Committee
City Manager Wier reported to the Council in regards to the Oversight Committee and how active they have been. When Measure S was voted in, it changed the trajectory of our essential services and it is incredibly beneficial to be accountable to the public for how the funds are spent. There will be an independent audit, the City Manager and Finance Director will be available to answer any questions the Committee has, and then will present that report to the Council. The five voting members of the Committee are five community members and the first year had to be staggered terms. The first-year terms expire at the end of this calendar year. Two applications were received for those vacancies; Ernest Perry (who is already sitting on the committee) and Dana Reno. Mr. Reno stated he appreciated the opportunity to work with the City and to grow and 5 | P a g e
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make our community better. Mr. Perry stated that he had a shorter term and would like to continue on with the Committee.

On a motion by Mayor Pro Tem Inscore, seconded by Council Member Wright, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City confirmed the Mayor’s appointment of Ernest Perry and Dana Reno to the Measure S Oversight Committee.

There were no public comments.

12. Department of Justice (DOJ) Grant for Second School Resource Officer Position • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Authorize the City Manager to sign a Memorandum of Agreement with the Del Norte County Unified School District for the Services of a School Resource Officer Funded by Proposition 56 for Three Years
• Adopt Resolution No. 2021-72, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CRESCENT CITY APPROVING A MEMORANDUM UNDERSTANDING

BETWEEN THE CITY OF CRESCENT CITY AND THE CALIFORNIA DEPARTMENT

OF JUSTICE FOR TOBACCO GRANT PROGRAM (TGP) FUNDS
Police Chief Griffin reported to the Council that the grant was awarded to the City and will fund a School Resource Officer for three years. A current officer will fill that position and that officer position will be backfilled. The off days that the school is not in session, the officer can go through Beachfront Park as it is a non-smoking Park. 69/31% split with the DNUSD. The potential for after three years is to see if the School District will be able to fund it. There is definitely a need for another SRO. City Manager Wier asked for Chief Griffin to explain how the recruitment process would work; Chief Griffin stated that the officer will start July 1, 2022 to give us time for recruitments. Chief Griffin further stated he is looking for putting people through the academy to end up working for CCPD. Chief Griffin stated that this is a fully funded grant there is no City match required. Mayor Pro Tem Inscore asked what the time frame would be to send someone to the academy – could that happen by July 2022. Chief Griffin stated that yes it could, his hope is to get them started two weeks ahead of the academy which is 6 months long. Council Member Smith asked about the schools that are outside the City limits; Chief Griffin stated that the grant is not with the School District therefore they can only place SROs within the City limits as that is CCPD’s jurisdiction. Chief Griffin stated that CCPD has an Agreement with DNSO to be allowed to work in the County should the need arise.

On a motion by Council Member Smith, seconded by Mayor Pro Tem Inscore and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City authorized the City Manager to sign a Memorandum of Agreement with the Del Norte County Unified School District for the Services of a School Resource Officer Funded by Proposition 56 for Three Years and adopted Resolution No. 2021-72, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CRESCENT CITY APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF CRESCENT CITY AND THE CALIFORNIA DEPARTMENT OF JUSTICE FOR TOBACCO GRANT PROGRAM (TGP) FUNDS.

There were no public comments

13. Front and K Street Consulting Contracts
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
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• Further Council discussion
• Authorize the City Manager to sign Task Order 21 – K Street Reconstruction with Stover Engineering in the amount of $60,000 to complete the Plans, Specifications, and Engineer’s estimate of construction cost for the storm drain project • Authorize the City Manager to sign Task Order 22 – Front Street Storm Drain and Reconstruction with Stover Engineering in the amount of $110,000 to complete the Plans and Specifications for the storm drain project
City Manager Wier reported to the Council that the professional services proposed in Task Order 21 provide for a complete redesign of K street from Front Street to 2nd street. Stover Engineer previously performed a survey of this street, which was paid for by gas tax funds, but the City did not have funding to complete the design work at that time. In the FY 2022 budget the City allocated funds for design for this project. The professional services proposed in Task Order 22 provide for a repackaging of the 2012 Front Street master plan into a format that is ready for bidding. The Front Street revitalization project was originally designed by Drake Haglan and Associates (DHA) in July of 2012. Over the past two years, 2020-2021, the City was able to improve approximately half of Front Street, from B to G streets. The project included a “Road Diet” which reduced the number of travel lanes and introduced features such as, off-street parking, and enhanced pedestrian crossings. Work was performed on C, D, and F streets to tie in residential communities to the Front Street storm drain and alleviate flooding issues during large rain events. A Community Development Block Grant (CDBG) funded the improvements. Completion of the Front Street storm drain project was approved by the City Council on June 24, 2021, but a new storm drain outfall to the Pacific Ocean and the second half of the Front Street revitalization, from G to L Streets, remain unfunded. This is hiring Stover Engineering to get this project shovel ready.

On a motion by Mayor Pro Tem Wright, seconded by Council Member Altman and carried unanimously on a 5-0 polled vote, the City Council for the City of Crescent City authorized the City Manager to sign Task Order 21 – K Street Reconstruction with Stover Engineering in the amount of $60,000 to complete the Plans, Specifications, and Engineer’s estimate of construction cost for the storm drain project and authorized the City Manager to sign Task Order 22 – Front Street Storm Drain and Reconstruction with Stover Engineering in the amount of $110,000 to complete the Plans and Specifications for the storm drain project There are no public comments

14. Beachfront Park Labyrinth Donation
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Accept the donation of $7,617.91 toward the future construction of a labyrinth in Beachfront Park
City Manager Wier stated that Denise Doyle-Schacker was present to give a giant check to the City in the amount of $7,617.91 for the Labyrinth project. If the Labyrinth project does not happen in several years, they would still like the funds to go to the Park especially for the indigenous peoples piece within the Park. Mayor Pro Tem Inscore stated that it is very important to make sure the story of our native people is told.

On a motion by Council Member Inscore, seconded by Council Member Smith and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City accepted the donation of $7,617.91 toward the future construction of a labyrinth in Beachfront Park There were no public comments
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15. Project Scope for Prop 68 Per Capita Grant Funds
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve proposed Paths of Culture project scope for Prop 68 Per Capita Grant Funds City Manager Wier reported to the Council that this funding source is something that has been waited for since 2019. This is going to go hand in hand with the $7million for Beachfront Park.

There is no cash match required for this grant due to the City serving a “severely disadvantaged community” (median household income is less than 60% of the statewide average). Approval of this project scope allows the City to finalize and submit the Prop 68 Per Capita grant application for $177,952. These funds would support implementation of the Beachfront Park Master Plan and increase the recreation opportunities for visitors to our community.

On a motion by Council Member Wright, seconded by Mayor Pro Tem Inscore and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City approved the proposed Paths of Culture project scope for Prop 68 Per Capita Grant Funds

CONTINUING BUSINESS

16. Electric Vehicle Charging Station at Front and K Streets • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Authorize the City Manager to sign a Master Charging Station License Agreement with Equilon Enterprises LLC to lease City property for the installation of electrical vehicle charging stations
• Authorize the City Manager to approve Exhibit A, the final agreed upon location of the charging station within the parking lot at K & Front Streets, at a later date City Manager Wier reported to the Council that other locations were proposed to the contractor after the Council had weighed in on it. Initially the parking would be located at Beachfront Park, however the Council had some concerns that it would affect parking for soccer games. He showed the new proposed location which will have the stations located in the parking lot on the corner of Front and K Streets near the Tesla charging stations. Shell is working with Pacific Power on routing/power needs and will be submitting a final plan for approval in the near future. If Council approves of the general location, then staff could be authorized to make final siting decisions. The final location should minimize impacts to farmers markets and other existing or planned activities within the parking lot or adjacent areas. Installation and operation of the EV charging stations will be at no cost to the City. For use of the space, Shell is proposing to pay the City a one-time fee of $1,000 and a monthly fee of $100 / space. The monthly fee will escalate every five years by 10%. As such, the proposed development with three charging stations would generate $4,600 in revenue for the City in the first year, then $3,600 annually for the remainder of the first five-year period. The second five-year period would generate $3,960 annually. The total revenue the City will receive for the project over the 10-year agreement period is $38,800. Mayor Pro Tem Inscore supports the alternate location. Council Member Smith concurred with Mayor Pro Tem Inscore and asked if there has been any non-electric cars parking at the Tesla station. Chief Griffin stated that no, they have not received any complaints. Council Member Wright asked if it would be ok for another charging station to be so close to the Tesla station and City Attorney Rice stated that since Tesla is proprietary, they are not competing with another charging station, therefore there is no issue. Mayor Pro Tem Inscore asked if the motion should identify the alternate location; City 8 | P a g e
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Attorney Rice advised Council Member Inscore to include “to approve the final exhibit A to be approved by the City Manager upon Agreement with Equilon” to the motion.

On a motion by Mayor Pro Tem Inscore, seconded by Council Member Altman, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City authorized the City Manager to sign a Master Charging Station License Agreement with Equilon Enterprises LLC to lease City property for the installation of electrical vehicle charging stations and authorized the City Manager to approve the final exhibit A to be approved by the City Manager upon agreement with Equilon, the final agreed upon location of the charging station within the parking lot at K & Front Streets
The following citizen addressed the Council:

Thomas Barnes: supports the alternative site; asked if the charging stations would be able to charge all electric vehicles. City Attorney Rice said that Tesla only serves Tesla but the other being proposed serves a greater amount of variety.

17. Selection of Mayor and Mayor Pro Tempore
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Select a Mayor and Mayor Pro Tempore to serve for the next year Council Member Altman nominated Mayor Pro Tem Inscore for Mayor.

Council Member Smith nominated Mayor Greenough for Mayor.

Mayor Greenough nominated Council Member Wright for Mayor.

All Council Members accepted their nominations.

Mayor Greenough made the motion, seconded by Council Member Smith to select Council Member Wright as Mayor
Council Member Altman made the motion, seconded by Council Member Smith to select Mayor Pro Tem Inscore as Mayor
Council Member Wright made the motion, seconded by Council Member Smith to select Mayor Greenough as Mayor
The following citizens addressed the Council:

Karen Sanders: supports Mayor Greenough to continue as Mayor and is pleased with the job he is doing.

Thomas Barnes: supports Mayor Greenough to continue as Mayor and also stated he was happy with him being in that role.

Natalie Fahning: supports Mayor Pro Tem Inscore as Mayor and stated he follows up on the information that is in the agenda and what he has done in the community.

On a motion by Council Member Wright, seconded by Council Member Smith, and carried on a 4-1 polled vote with Council Member Altman voting no, the City Council of the City of Crescent City selected Jason Greenough to serve as Mayor for the next year. 9 | P a g e
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Council Member Altman nominated Mayor Pro Tem Inscore to serve as Mayor Pro Tem, Mayor Pro Tem Inscore declined the nomination.

Mayor Pro Tem Inscore nominated Council Member Wright for Mayor Pro Tem, Council Member Wright accepted the nomination.

On a motion by Mayor Pro Tem Wright, seconded by Council Member Altman, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City selected Council Member Wright to serve as Mayor Pro Tem for the next year.

CITY COUNCIL ITEMS
➢ Legislative Matters – None
➢ City Manager Report and City Council Directives – City Manager Wier reported the following:
o State and National Park – Visitor Center Operations
▪ City Manager Wier reported to the Council that the downtown Visitor Center is closed for the winter and should reopen Memorial Day. The Hiouchi Visitor Center is open 9am – 4pm
• Consensus of the Council to bring back to a future agenda for an ad hoc committee
o Prop 68 Statewide Grant Program – Beachfront Park Award ▪ City Manager Wier stated that KidsTown will be doubled with more ADA compliant equipment and the cultural part will tell the story of our community.

The Tolowa Di Nee Nation will be instrumental in putting that piece together.

Rural recreation grant of $3million is coming up to apply for and the amphitheater and plaza will be built with those funds.
o City Manager Wier reported on the 6.2 magnitude earthquake that happened today in Humboldt County and for the public to be alert and prepared. Have a plan for your family to keep everyone safe.
o Chief Griffin reported to the Council that he had attended the funeral of Ron Placer, who was a detective for Brookings Police Department. Chief Griffin gave background on Detective Placer to include that he served two terms in Vietnam and then started his law enforcement career in Grants Pass, Oregon. He said that he was instrumental in helping the Del Norte County Drug Task Force with close to the border cases.
➢ Reports, Concerns, Referrals, Council travel and training reports – Council Member Altman – gave encouragement to Chief Griffin for the work he is doing.

Council Member Inscore – there are tips for residents for emergency preparedness on our website and encouraged the community to take a look at it. To also read “Living on Shaky Ground”.

Advised residents to sign up for the community alerts such as Everbridge.

Mayor Greenough – encouraged residents to be fully prepared for the event of a tsunami, have a plan and the necessary supplies ready at all times. He further stated he had received an email from Del Norte County Search and Rescue about the signage on the jetty and concerns with rescues that had to happen; with consensus of the Council for the City Manager to work with the Search and Rescue to discuss solutions. City Manager Wier stated with consensus, he will pull the team together and have Fire Chief Gillespie and Police Chief Griffin work hand in hand with Search and Rescue as well as the Army Corps of Engineers, as the jetty is their structure.

The Council was in unanimous consensus.
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ADJOURNMENT
There being no further business to come before the Council, Mayor Greenough adjourned the meeting at 8:20 p.m. to the regular meeting with the City Council of the City of Crescent City scheduled for Monday, January 10, 2022 at 6:00 p.m., in the Board Chambers at 981 H Street, Crescent City, CA 95531 and via Zoom.

The City Council returned to closed session after the open session had adjourned. Closed session adjourned at 8:55 p.m.

ATTEST:
______________________
Robin Patch
City Clerk/Administrative Analyst
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2/7/22 COUNCIL MINUTES

CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MONDAY FEBRUARY 7, 2022 6:00 P.M.

CLOSED SESSION
Call to order Mayor Pro Tem Wright called the closed session to order at 5:02 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, and Mayor Pro Tem Isaiah Wright
Council Members absent: Council Member Beau Smith and Mayor Jason Greenough
Staff present: City Manager Eric Wier, City Attorney Martha Rice, Human Resources Manager Sunny Valero, Finance Director Linda Leaver, and Police Chief Richard Griffin

ANNOUNCEMENT OF CLOSED SESSION ITEMS
• Conference with Labor Negotiator (Gov. Code § 54957.6), City Representative: Eric Wier, Employee Organization: Crescent City Police Officer Association • Conference with Legal Counsel: Existing Litigation (Govt. Code § 54956.9(d)) Magan L.

Natha and Sarla M. Natha v. City of Crescent City (CVPT-2021-1184); Alice Brown v. City of Crescent City (18-CV-07826-EMC); William Paul v. City of Crescent City (20-CV01967-CRB) • Conference with Legal Counsel: Potential Litigation (Govt. Code § 54956.9(d)(4)): 3 cases
There were no public comments.

Council Member Smith joined the closed session already in progress at 5:40 p.m.

OPEN SESSION
Call to order Mayor Pro Tem Wright called the meeting to order at 6:02 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, Council Member Beau Smith, and Mayor Pro Tem Isaiah Wright
Council Member absent: Mayor Jason Greenough
Staff present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Patch, Human Resources Manager Sunny Valero, Finance Director Linda Leaver, Housing

MINUTES

REGULAR CITY COUNCIL MEETING

VIA ZOOM
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Authority Executive Director Megan Miller, Public Works Director/City Engineer Jon Olson, Aquatics Supervisor Alissa Garcia, Account Clerk Brittany Ingram, Relief Pool Supervisor Bill Morris, Public Works Maintenance Manager Jason Wylie, Police Sergeant Anthony Lopez, Fire Chief Bill Gillespie and Police Chief Richard Griffin
Pledge of Allegiance led by Mayor Pro Tem Wright

REPORT OUT OF CLOSED SESSION
City Attorney Rice reported no actions were taken on closed session items.

PUBLIC COMMENT PERIOD
There were no public comments.

CEREMONIAL ITEMS

1. Black History Month Proclamation
Mayor Pro Tem Wright read the proclamation aloud.

2. New Hires – Brittany Ingram, Bill Morris, and Martha Rice Finance Director Leaver introduced her new employee, Brittany Ingram, who is working in the Water Department as an Account Clerk. Aquatics Supervisor Garcia introduced her new employee, Bill Morris, who is the Relief Pool Supervisor for Fred Endert Municipal Pool. City Manager Wier announced that City Attorney Rice has been City Attorney for several years, but now she is a City employee.

CONSENT CALENDAR

3. Council Meeting Minutes
• Recommendation: Approve the January 10, 2022 regular meeting minutes and the January 18, 2022 special meeting minutes of the City Council.

4. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period January 15, 2022, through January 28, 2022.

5. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending January 29, 2022, paid February 4, 2022.

6. Water SCADA Installation Notice of Completion
• Recommendation: Approve and authorize the City Manager to sign and file a Notice of Completion for the Water SCADA Project

7. Engineering, Planning, Environmental, & Other Related Support Services Request for Qualifications
• Recommendation: Approve and authorize the City Manager to release a Request for Qualifications for on-call, as-needed, engineering and other related support services 3 | P a g e
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There were no public comments.

On a motion by Council Member Inscore, seconded by Council Member Smith, and carried on a 4-0 polled vote with Mayor Greenough being absent, the City Council of the City of Crescent City adopted the consent calendar consisting of items 3-7 as presented.

PUBLIC HEARING – None
REPORTS AND PRESENTATIONS – None

CONTINUING BUSINESS

8. Remote Teleconferencing for Public Meetings
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• At the discretion of the Council: Approve and adopt Resolution No. 2022-12, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY

RESCINDING AUTHORITY TO USE REMOTE TELECONFERENCING PURSUANT TO AB 361
City Attorney Rice reported to the Council the direction given to the Council at the last meeting.

If this resolution is approved, it would be effective Friday, February 11th as there are already noticed meetings that will be virtual. Public Health Officer Dr. Stutz reported to the Council that there are 270 active cases of this morning, 7 hospitalized, 1 in the ICU. This data is significant improvement from last week. Council Member Smith asked if Dr. Stutz had any influence over what the schools are doing; Dr. Stutz said they are in constant communication with the School District and asked what specific question he had; Council Member Smith asked about the quarantining rules; Dr. Stutz said that omicron is less restrictive and easier to get kids back to school, so the strategy is modified. City Manager Wier asked Dr. Stutz about masking orders; Dr.

Stutz stated that as of February 15th State orders are set to expire; Dr. Stutz stated that after the 15th, they will be rescinded and will revert back to the rules that were in place prior to that and the local order will be modified to reflect those changes. Masks will no longer be required to be worn in public unless you work in healthcare or public transit. City Manager Wier asked Dr. Stutz if he believed we were now on the downward trend of this; Dr. Stutz stated that yes, the graph on the website it shows that the peak was last week and now we are on the downward slope.

There were no public comments.

Council Member Inscore stated that he is fine with keeping the resolution in place so we can meet in public for the first meeting in March. The Council was in agreement to not take any action and wait to meet in person for the first meeting in March.

9. Transfer of Veteran’s Monument Maintenance Fund
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Accept the transfer of the Veterans’ Monument Maintenance Fund and the “Brick Program” from the Del Norte County Veterans’ Memorial Monument Committee Doug Plack of the Del Norte County Veterans’ Memorial Monument Committee gave a detailed history via slideshow of the design and build of the Veterans’ Monument. Committee Member 4 | P a g e
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Kelly Schellong spoke to all of the work done by community members to make this a reality and her appreciation for each person who was a part of it. She further stated that there was only one grant received of $3,000 and the rest was donated by the community through fund raising.

There were no public comments.

The Council spoke in support of the Committee and how important this monument is for our community and our veterans.

On a motion by Council Member Inscore, seconded by Council Member Altman, and carried on a 4-0 polled vote with Mayor Greenough being absent, the City Council of the City of Crescent City accepted the transfer of the Veterans’ Monument Maintenance Fund and the “Brick Program” from the Del Norte County Veterans’ Memorial Monument Committee.

NEW BUSINESS

10. Fiscal Year 2020-21 Audit
• Recommendation: Receive presentation from auditor
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Receive and file Fiscal Year 2020-21 audit reports
Mitesh Desai of Badawi and Associates went over the audit process and what it entailed. The independent auditor tests and reviews the City’s records and policies, interviews City staff, and confirms items with outside parties (including banks, the State, the County, the City’s insurance provider, legal firms, local businesses, and others) in order to provide an opinion on whether the financial statements present fairly, in all material respects, the financial position of the City. Audit work begins after the fiscal year ends (June 30) and continues through several phases taking approximately six months. The Fiscal Year 2020-21 audit was completed December 31, 2021.

Mr. Desai’s opinion is that the City’s financial statements do present fairly, in all material respects, the financial position of the City as of June 30, 2021. This is sometimes referred to as a “clean audit”, and it is the City’s goal to achieve this result every year. The financial report contains the Independent Auditor’s Report, the Management Discussion and Analysis (MD&A), governmentwide financial statements, fund financial statements, notes to the financial statements, required supplemental information, combining financial statements and the single audit report. Also included in the agenda packet is the Auditor’s Communication with Those Charged with Governance. This letter describes the responsibilities of the auditor, how the audit was planned and performed, and the limitations that are inherent in any audit process. The third item included in the agenda packet is the Auditor’s Report on Agreed-Upon Procedures Applied to Appropriations Limit Schedule. As part of the City’s annual budget process, the Appropriations Limit (also known as the Gann Limit) is calculated for the upcoming fiscal year. The City’s auditor reviews the factors chosen by the City to calculate the limit and verifies that the calculations are correct compared to the prior year. Finally, the City also engaged the auditor to audit and report on the City’s Measure S activities in Fiscal Year 2019-20. The voters of the City approved Measure S (a local 1% transactions and use tax, often referred to as a sales tax) in November 2020 and the tax began April 1, 2021. There was one quarter (April – June 2021) of Measure S activity in Fiscal Year 2020-21. The auditor’s report on the revenues and expenses are included here.

There were no public comments.

There was consensus of the Council to receive and file the Fiscal Year 2020-21 audit reports with Mayor Greenough being absent.
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11. Budget-to-Actual Operating Results for Fiscal Year 2020-21 • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Receive and file budget-to-actual financial report of the City’s major operating funds for Fiscal Year 2020-21
Finance Director Leaver reported to the Council on FY 2020-21. For FY 21, there was less spent on wages and benefits than the year before; there has been staff turnover; police overtime has been significantly reduced due to better scheduling. Council Member Smith asked Director Leaver about the $2,083,256 in reserves and the fund balance of $3,497,523; Director Leaver explained the 25% Reserve Policy. This would pay the bills for the next 2-3 months if needed be.

There were no public comments.

Council Member Inscore stated that we should look for ways to look at the increased revenue and what can be done with them to buy back into the community.

There was consensus from the Council to receive and file the budget-to-actual report of the City’s major operating funds for Fiscal Year 2020-21.

12. CCPD Academy Sponsorship Program for Police Department Recruits • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and adopt Resolution No. 2022-13, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY APPROVING AN AMENDMENT AND

A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF CRESCENT CITY AND THE CRESCENT CITY POLICE OFFICERS ASSOCIATION EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2023 City Manager Wier explained that even though a great recruitment was done by Human Resources Manager Valero, there has not been applicants to fill vacant police officer positions.

Chief Griffin explained that when he worked at the Sheriff’s Office they had recruits go through the academy. He has a repayment plan for any recruit that is put through the Academy and how it would work based on how much time they give CCPD. Sergeant Lopez addressed the Council and told them the CCPOA supports this sponsorship program. Stopping your life for 6 months is difficult to do, so sponsoring someone to go to the Academy is an incredible blessing. Chief Griffin stated that CCPD has a partnership with College of the Redwoods. Council Member Inscore asked if this is approved, could we get someone to the Academy by July; City Manager Wier stated that getting someone on board in May so they can go through the first module so they can go to the Academy and “hit the ground running”.

There were no public comments.

City Attorney Rice stated that there were blanks on the resolution, therefore the date, February 7 th would need to be filled in to match the side letter.

On a motion by Council Member Inscore, seconded by Council Member Smith, and carried on a 4-0 polled vote with Mayor Greenough being absent, the City Council of the City of Crescent City approved and adopted Resolution No. 2022-13, A RESOLUTION OF THE CITY COUNCIL OF 6 | P a g e
2/7/22 COUNCIL MINUTES

THE CITY OF CRESCENT CITY APPROVING AN AMENDMENT AND A SIDE LETTER TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CRESCENT CITY AND THE CRESCENT CITY POLICE OFFICERS ASSOCIATION EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2023 with the side letter having the appropriate dates for February.

13. Street Name Changes and Cost Allocation
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Direct staff regarding the procedures for processing of street name changes requested by City residents
City Attorney Rice reported to the Council that recently there have been inquiries on street name changes. The last time the City did this was back in 2014 when the City Council approved changing South A Street to Lighthouse Way. The reason for the request was because the majority of people didn’t realize that A Street continued and was an issue for the post office as well as first responders. The procedure to do a name change is relatively easy, the Council will approve a resolution and send it to the Board of Supervisors so they can distribute it throughout the County departments. Notices are then sent to the post office, police department, fire department, sheriff’s office, dispatch, Del Norte Ambulance and other local utilities. The last time the Community Development Director chose to take it to the Planning Commission to vet the request and make recommendations to the Council, it wasn’t required, and didn’t have a public hearing, it was just a regular agenda item. City Attorney Rice said the Council has options, there can be approvals required by the Planning Commission, City Council and have public hearings. The application can include the name, location, applicants – are all affected property owners required to consent, and should it be a majority (50%+1) or a supermajority (67%). There can be a notice sent by mail to all affected property owners of the application and public hearing date, regardless if they signed the petition. The name requirements should be appropriate for the location, no offensive references, and only using the English alpha-numeric characters, no symbols, etc. Council Member Smith asked if there should be a committee so there can be options; Council Member Altman stated it should go to the Planning Commission; Council Member Inscore agreed with Council Member Altman. Does not support charging a fee unless it was a single residence on a short street and the resident wanted a name change. Mayor Pro Tem Wright agreed that there should not be a fee charged; the threshold should be high and street name changes shouldn’t be commonplace. Planning Commission first, if they recommend approval, it will go to the City Council for approval and if it is denied, the applicant can appeal to the City Council. Council Member Inscore stated that streets shouldn’t be broken up with name changes for a block; no continuous street should be broken; Council Member Altman asked how a super majority would be attained, would the applicant need to have a petition signed by neighbors who agree. Mayor Pro Tem Wright stated that option B stating no language other than English and no symbols, what about Native words; City Attorney Rice stated that it would be necessary for first responders to be able to pronounce the street name. City Attorney Rice outlined the direction given by the Council of street name changes should go before the Planning Commission first, if they recommend approval, it will automatically go to the City Council for approval. If the Planning Commission denies it, then the applicant could appeal that decision to the City Council. There will not be a fee associated with the name change request and it should have a supermajority (67%) of the property owners affected to sign the application. Everyone who would be affected by the change would be notified of the date of the public hearing. The name requirements listed under A and B are self-explanatory. City Manager Wier stated that when considering a street name, first responders should be taken into consideration as it shouldn’t be a confusing name or broken in the middle of the block. A consistent address will allow fire or police to respond to calls easily.

Council Member Inscore appreciated Mayor Pro Tem Wright’s question about a Native word and is hopeful that there is a street in the City that can carry a Tolowa name to honor them. City 7 | P a g e
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Attorney Rice stated that this can be on a case -by- case basis and the Planning Commission and City Council can determine if the street name is appropriate. The City Council was in consensus to have the procedure as illustrated by City Attorney Rice.

There were no public comments.

CITY COUNCIL ITEMS
➢ Legislative Matters – City Manager Wier stated he met with Congressman Huffman in regard to infrastructure funding.
➢ City Manager Report and City Council Directives – City Manager Wier reported to the Council:
o Coastal Voices Grant application has been submitted $200k o Clean California Grant submitted Tuesday $1.7 million o CalOES grant submitted today for generators
o Measure S Oversight Committee meeting – this Wednesday at 5:00 o Regarding February 22nd meeting, there is no need to have the meeting. ▪ The Council was in consensus to cancel the February 22nd Council meeting ➢ Reports, Concerns, Referrals, Council travel and training reports – None

ADJOURNMENT
There being no further business to come before the Council, Mayor Pro Tem Wright adjourned the meeting at 9:07 p.m. to the regular meeting with the City Council of the City of Crescent City scheduled for Monday, March 7, 2022 at 6:00 p.m., via Zoom.

ATTEST:
__________________________
Robin Patch
City Clerk/Administrative Analyst
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5/31/22 COUNCIL MINUTES

CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
TUESDAY MAY 31, 2022 5:30 P.M.

OPEN SESSION
Call to order Mayor Greenough called the meeting to order at 5:36 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, and Mayor Jason Greenough
Council Members absent at roll call: Council Member Beau Smith and Mayor Pro Tem Isaiah Wright
Staff present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Patch, Human Resources Manager Sunny Valero, Finance Director Linda Leaver, Public Works Director Jon Olson, Housing Authority Executive Director Megan Miller, Economic Development and Recreation Director Ashley Taylor, IS Administrator Fritz Ludemann, Fire Chief Bill Gillespie, Fire Chief Kevin Carey and Police Chief Richard Griffin
Pledge of Allegiance led by Mayor Greenough

NEW BUSINESS

1. FY 2022/2023 Proposed Budget of the City of Crescent City • Recommendation: Receive budget workshop presentation from City Manager and Finance Director; provide direction regarding FY 2022-23 budget; take action as necessary and appropriate.

City Manager Wier gave a history of FY 21/22 budget and what it covered. Mayor Pro Tem Wright joined the meeting at 5:41 p.m. In the last year, twelve full-time employees retired or resigned from the City, 15 new employees have been brought on, and there are ongoing recruitments.

Additionally, there have been several organizational changes. Before this budget workshop, there have been two Strategic Organizational/Priority meetings where Council gave direction to staff on recreation department. City Manager Wier stated that the City is embracing the partnership, history, and culture of our Tribal partners. He detailed the Front Street project and the successful grants the City has obtained over the last 5 years. Further stating that Measure S is key funding to enhance essential services for the City fire, police, streets, and pool. Infrastructure is foundational and Measure S has provided a great resource to fund our infrastructure. Measure S unallocated FY 2020/2021 funding is $332,467 and there is an increase in Fy21/22 Measure S project of an additional $700k; total unallocated Measure S: $1,032.467. There was an increase

MINUTES

BUDGET WORKSHOP

WASTEWATER TREATMENT FACILITY
210 BATTERY STREET
CRESCENT CITY, CA 95531
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in TOT of an additional $400k and an increase in sales tax for an additional $175k; total unallocated funds in the General Fund: $834,329. Regarding staffing, there was Council action from November 8, 2021: recruit and hire an Economic Development/Recreation Director and newly created / reorganized positions: Economic Development/Grants Administrator, IT/GIS Technician, and RV Park Supervisor. City unfunded priority projects are: for the police department: additional vehicles, equipment (duty firearms), lockers, and vehicle repair; for the fire department: SCBA compressor and an equipment fund reserve. There are Park improvements:

Beachfront Park, Petersen Park, and Brother Johnathan/Fraser Park. City Manager Wier reported that the materials for Front Street have been ordered; Congressman Huffman is pushing Phase 2, 3, and 4 in his appropriations bill. G Street to K Street would be fully funded; and is for Council direction tonight. The maximum was $7million and is what the City has requested. Beachfront Park Master Plan consultants will be looking at G Street to I Street. The funding plan for consideration is as follows: Front Street (G to L) total project cost: $6.6million; G to I: $2.2million – consider funding with unallocated Measure S & General Fund and assistance from Del Norte Local Transportation Commission. For I to Play Street: $1.4million, Play to K Street: $1.6million; and for K to Hwy 101: $1.3million. City Manager Wier reported that for the Fred Endert Municipal Pool, Johnson Controls has agreed to hold their price for the Pool Energy Efficiency Project and have even reduced their price. An agreement will come before the Council for $1.1million. Council Member Smith joined the meeting at 5:57 p.m. City Manager Wier also detailed the proposed design for the new City Hall located in the Bank of America building on H Street. City Manager Wier went over the City accomplishments: Emergency Housing Voucher program, lift station rehabilitation project, lift station rehabilitation project, WWTP drainage, water SCADA, safety improvements: removal of dangerous trees, library parking lot repair, cybersecurity upgrades, risk management full accreditation: RMAP award resulting in a rebate of approximately $58k. City Manager went over a lengthy list of grants that the City has applied for and received, in the amount of $20million in applications presently. The City’s current projects are: the police recruit program (academy sponsorship), the implementation of the Fire Department Master Plan, business assistance loan program and microenterprise technical assistance and loan program, food pantry and mobile pantry, North Coast Rape Crisis Team, project based vouchers, Front Street, pool HVAC, pool ceiling repair, Measure S street preservation project, Beachfront Park (Prop 68), designs for: City Hall, police facility improvements, Pebble Beach bank stabilization, Amador water tank, and Washington water tank. The pool ceiling project was funded partially by Measure S funds with the recommendation of the Measure S Oversight Committee. Now, the pool will reopen on Monday due to the quick work of City staff. The Measure S Oversight Committee met on April 27, 2022 and May 11, 2022 to discuss the FY 22-23 budget and Resolution No. MS 2022- 02 provides recommendations.

There were no public comments.

Chair Schellong of the Measure S Oversight Committee was present to report to the Council.

Council Member Smith recused himself at 6:06 p.m. and left the room from this discussion as he intends on applying for one of the positions being discussed. Chair Schellong stated that City staff is its greatest asset. She reported that the Measure S Oversight Committee recommended moving $50k into the pool fund to ensure the ceiling was repaired quickly. Measure S is the most important tax Crescent City will pay; it directly affects us, our families and our children. She cautioned the Council putting projects off until next year. Chair Schellong gave the recommendations from the Measure S Oversight Committee for the Council’s decision: hiring of three Fire Captains, purchase of replacement fire department SCBA compressor, escape bottles, emergency computers for response vehicles, funding for 12 new SCBA packs, two full police recruit positions to go to the Academy, addition of second K9, vehicle dash cams, two new replacement patrol vehicles, police department lockers, radios, firearms, and PPE. For the street budget: doubling of the street maintenance budget, partial funding of the street repair equipment (mini-excavator), FY23 funding of street preservation project (Harding, H Street, and 9th Street), and pool locker room flooring project. Chair Schellong went over the detailed financial report for the recommendations for the fire department, police department, streets, and pool included in the 3 | P a g e
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resolution the Measure S Oversight Committee recently adopted; the total recommended FY22/23 Measure S expenditures: $1,946,012.00. Mayor Pro Tem Wright asked about the $411 for a Police Detective; City Manager Wier explained that was only for the rest of the fiscal year. Chair Schellong stated the most important thing about Measure S, is the transparency of the City and having the Oversight Committee is very important. City Manager Wier explained that the reason why Chair Schellong is so knowledgeable, is because during the Measure S Oversight Committee, she asks a lot of questions. Mayor Greenough expressed his appreciation for the time that the Measure S Oversight Committee has taken to give these recommendations. City Manager Wier stated that with Measure S funds, they were budgeted conservatively. He reported that the sales tax advisor has projected a higher than $2million, it was approximately $2.1million from the tax revenue. Council Member Inscore stated that the fire piece is very important. Bringing in all three of the fire captains and having them trained is crucial, especially with a new Fire Chief on board. Appreciates Measure S Oversight Committee seeing the value in that piece. Its important for the public to see the importance we are placing in public safety. Mayor Greenough said that being as open as we have been on the Measure S funds is vital. Council Member Altman asked about the street light repair if it was to upgrade them to LED or are they falling apart; City Manager Wier said it is to replace them with LED. Finance Director Leaver stated that the City’s general fund is also being used for the streetlights, in addition to Measure S. Direction received from the Council to accept the Measure S Oversight Committee’s recommendations, with Council Member Smith absent. Council Member Smith rejoined the meeting at 6:33 p.m.

There were no public comments.

Staff received direction from the Council to move forward with the recommendations found in Resolution No. MS 2022-02, with Council Member Smith being recused.

Finance Director Leaver went over the PERS liability (UAL) payment which for FY 22/23 is $987,504. These costs are paid from the City paying a portion, the employees pay a portion and the PERS Board make investments to pay for the rest. The most recent unfunded liability is $11million and we are making that up with annual payments. Director Leaver stated that it will be recommended to pay an additional payment. Mayor Greenough said it would be preferred to have information at how PERS chooses the percentages for every fiscal year; Director Leaver stated that this information can be found on the PERS website as well as being discussed during the PERS Board meetings. Director Leaver stated that some important considerations are Measure S, inflation, staffing, threat of recession, and long-term liabilities. In the next six months labor negotiations will take place as the MOUs are expiring. Council Member Smith asked what the City’s plan was for preparing for a threat of a recession; Director Leaver stated that during COVID was a good example because City staff went into the budget to see what could be cut and had a bare bones budget to get through that time. In the budget before the Council tonight is a very conservative budget. City Manager Wier stated that regarding Measure S, there has been an initiative has been brought forward, signatures have been collected and the next piece of it will be before the Council on June 20th to certify the results and what step to take next. A tax measure can be repealed at anytime; 2/3rds of the voters passed Measure S, and that’s a substantial amount of people who have supported it. Council Member Smith asked if it goes on the ballot, would the City have to pay $10k; City Clerk/Administrative Analyst Patch stated that County Clerk/Recorder Northrup said that $10k would be the appropriate budget. City Manager Wier stated that the big issue at hand is determining how to fund what the revenue from Measure S is covering without it. Council Member Inscore asked if Measure S was repealed when would that take effect, when would we stop getting the revenue? City Attorney Rice stated it would be immediate, upon certification of the election. Council Member Smith said that the Fair assessment sunsetted on a specific date. Council Member Inscore stated that we need to determine how to address this in a crisis. Director Leaver reported to the Council the projected FY 22 results: Measure S balance: $217,244; other General Fund balance: $3,378,590; and $3,595,834 in projected total fund balance. Its important to have 90 days in reserves to give enough time to respond to changes in revenue or other emergencies. Director Leaver gave a 4 | P a g e
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detailed explanation of the fund balance and reserves and what she recommends to the Council.

The purpose of the fund balance and reserve is to have funds in an emergency or for unplanned expenses, keep the operations going for at least 90 days to give enough time to respond to changes in revenue or other emergencies and one-time projects. For the Reserve Policy which would be 25% of the budget, what should “budgeted expenses” include; ongoing operations and chosen one-time budgeted projects. Another consideration are grants; should we have something in reserves to cover the grant match. The budget before the Council has $1.8 million in one-time projects (some grant funded, some City funded). Total proposed budget including grant funded and one-time projects is $10.2 million. If the Council wanted to keep a 25% reserve, we would have to cut $400k from the budget to be able to have that. Director Leaver explained in detail what the budget-to-actual has been and proposes that it is assumed that we will come in 5% under budget. Director Leaver said if the Council decides to keep the reserve for the capital and grant projects, $400k would need to be cut. Mayor Greenough asked what the amount would be if it was kept at the 10%; Director Leaver said $650k. Council Member Inscore said that the intent of the reserve is to assist in times of emergency; what does it take to keep the City operational in the middle of a crisis, large purchases need to be held off on. Supports a bare bones, operational budget and is what the 25% should be based on. Director Leaver said if we go with the most conservative budget, there would still be a risk. By making those big cuts, we wouldn’t be doing what the public wants us to do. It’s not the job of the City to build up money, we need to spend money on what the public wants. Council Member Inscore stated that if we had $6million in reserves and end up having to raise rates, the public will not support that amount in the reserve.

Mayor Greenough stated he agrees with Director Leaver’s recommendation and asked what was behind the decision to make it 25%, more than likely to be ready for an emergency. Council Member Smith also stated he appreciates Director Leaver’s explanation; does not want to be caught in bad situation in an emergency. Director Leaver advised the Council that if they want to change the policy or the 25%, it can be brought by resolution before the Council at the budget adoption. Mayor Greenough supports having the reserve at 25%; and since there is a lot of money coming in from grants, it doesn’t make sense to have contingency. Mayor Pro Tem Wright asked about the difference between the 10% and 25% being proposed; Council Member Inscore said it would be cautious to fill the budget all the way to the $375k. Director Leaver stated that the Council does not have to spend the full $375k. Council Member Altman said the 25% is a bad idea because we don’t know what’s going to happen with inflation; the forecasts of the analysts are saying two years of a recession. Council Member Inscore said that defining the purpose of the fund. If we want to do a reserve policy as well as one that has contingencies for costs, it can be written into the purpose of the reserve policy. Council Member Altman said with the costs rising for materials, what will 90 days cover in actuality; Director Leaver said that with a recession we need to look at our revenues reducing in addition to costs going up. If we say for tonight’s budget – without capital transfers the 90 days is $2.1 million and is not a bare bones budget; this includes projects that we have planned as well as computers that need to be replaced due to their age. There are a lot of items are good practice in the budget, but they don’t need to be done in an emergency. In the $2.1 million budget means we can still provide services and keep the employees. Council Member Altman asked if we are so strapped that we need $375k; Council Member Inscore stated that what the focus should be is providing services to the community.

Mayor Greenough stated that he has no intention to spend all of the $375k; Council Member Altman stated that by spending it we are dipping into the rainy-day funds. Mayor Pro Tem Wright supports the 25% and does not want to spend the $375k at this time due to the instability of the economy right now. Director Leaver went over what would be included in this budget and not included for the Council’s direction. City Manager Wier stated that if the Council decided to keep things as they are or change anything, they can give that direction to staff.

Mayor Greenough called a 5 minute recess at 7:30 p.m.

Reconvened at 7:40 pm
There were no public comments.
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Director Leaver went over the general fund revenue. The reason we are being conservative on TOT is because of gas prices and how they may affect travel. Council Member Smith asked how much Measure S funds come from TOT; Director Leaver said she would not be permitted to give that information because it is in the sales and loss reports for individual hotels and that is protected information. Director Leaver stated that public safety, streets, recreation, economic development and administration are a part of the General Fund expenditures. The largest budgets are police and fire. City Manager Wier reported to the Council what was included in tonight’s budget. There is a request from the Chamber of Commerce for an additional $30k from the City. Council Member Inscore said that because of the connectivity at the trade show there was an article written in Visit California about Crescent City. Regarding the Police Department, there is under $12k remaining from the Tamaki Foundation donation for a second K9. For the Fred Endert Municipal Pool, there will be swim camp and two special events. Swim camp is a three-day event during the summer.

The Healthcare District is considering sponsoring the swim camp in the amount of $5k. They are also considering in their budget to continue funding swim lessons, also in the amount of $5k.

Director Leaver went over the budget summary and stated that if we spend everything in the budget, Measure S would be at zero. Council Member Altman asked about the pie chart with a slice for grants for revenue, but not one for expenses, there should be some expenses; Director Leaver explained that in the expense side it would be shown in whatever department got the funding; ie: the Tobacco Grant is in CCPDs budget under employment, etc.

There were no public comments.

Director Leaver went over the General Fund projection. Best practice is to budget conservatively (fully fund authorized positions, budget for all anticipated expenses including inflation, conservative revenue projection). Actual expense come in under budget due to unfilled positions, benefits not used, utilities and other expenses under budget, projects not completed, etc. Over the last 5 years, total “budget-to-actual” savings approximately 10% of budget. However, it is important to note that the budget theoretically could be fully spent. Staff projections include a conservative budget to actual savings estimated at 5% of operating expenses. Mayor Greenough asked about the Front Street project and would it jeopardize the funds that we could get from the federal government. City Manager Wier said that it is possible, however, the supply chain is limited and there is funding now to purchase what is available. If we don’t get the appropriations grant, we have the money to be able to do the project and get it done by Spring. Council Member Inscore asked if staff was waiting to order materials until they get the funding; City Manager Wier said no, materials are being purchased. Director Leaver stated that the Measure S Oversight Committee has recommended $5million in funding and that is the funding being used to order materials. Council Member Inscore said ordering supplies before getting an RFP out seems to be out of order; City Manager Wier stated that if the owner got the materials, it wouldn’t be until October. Council Member Altman stated that at the time decisions were being made, no one could have known about the supply chain shortage from pipes to baby formula. Council Member Inscore asked if our goal is all four blocks, why only buy supplies for two; City Manager Wier stated that if we don’t get materials now and not get the appropriations, we at least have what we need for the two blocks that we have funding for now. Council Member Altman asked if appropriations have matching funds; City Manager Wier stated yes, approximately 25%. Director Leaver said we have a $400k promise from Del Norte Local Transportation Commission. Mayor Greenough asked if all five blocks can be done at one time if we get the appropriations. Director Olson stated we have a package for all the way to Hwy 101. Council Member Altman asked where the cash flow will come from; Director Olson said we’d have $2million in capital. City Manager Wier said that in the budget for consideration is to get a bridge loan. Mayor Greenough expressed his frustration with being told to wait on projects we want to get started on so we can get what the community has been asking for. Looking ahead, the forecast of the budget is previously estimated $250k annual operating surplus. We need to see what happens with inflation, revenues, etc.

There are current staffing needs and labor negotiations upcoming, there will be an increase in minimum wage coming up. There will be a future debt service and working on PERS liability. 6 | P a g e
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City Manager Wier went over what is not included in the budget: additional PERS payment of $35k from the general fund ($70k total approximately half general fund but can be any amount, set aside for cash flow $65k, Visitors Bureau additional funding of $30k, and funding for the TriAgency of $18k. Regarding the Visitors Bureau, Council Member Inscore said that they anticipate sending out 3,000 visitor packets this year – it was only a little over 300 back in 2018. There is a return on investment by funding the Visitors Bureau. The County has already allocated extra funding to the Visitors Bureau and City Manager Wier stated that Council previously given direction to send extra funding to the Visitors Bureau. Mayor Greenough supports giving the VB extra funding because the marketing has been working to bring people to our community.

Regarding the Tri-Agency, Council Member Inscore gave a history on how they were funded – a high risk USDA loan program. The Tri-Agency has not operated and worked in this program since 2012 when the director left. Now there have been penalties added because no payments have been made since 2012. He spoke to USDA and they are in agreement to do a 5-year debt service contract plan as long as the three agencies do a resolution to pay their portion of debt (Harbor, County, and City). County Counsel Joel Campbell-Blair has drafted a resolution for City Attorney Rice’s consideration. Tri-Agency cannot dissolve with debt, therefore we need to get the debt paid, the USDA is not going to forgive the debt. Mayor Greenough said before they took out those bad loans it was a beneficial organization to our community in the form of economic development.

City Manager Wier listed the following as not included in the budget for the Council to consider:
marketing $12,240 (portion of $24k task order), downtown marketing $50k, shop local campaign $2,500 and disc golf improvements $20k. Council Member Inscore said in order to help Director Taylor be successful, she’ll need a marketing budget. Mayor Pro Tem Wright asked how much RMAP funding did we get this year; City Manager Wier reported $58k. Also not included in tonight’s budget: condition assessment of B St Pier $25k (RMAP funds), condition assessment pedestrian bridget $25k (RMAP funds), refurbish downtown clock $10k, design library parking lot $100k, flooring upstairs bathroom in the Cultural Center $20k (materials only, City staff will do the work), round tables at the Cultural Center are old and need to be replace $8,500, stain Cultural Center $60k, the downtown restroom $150k, restroom windbreaks for Brother Jonathan and Battery Point Lighthouse parking lots, electrical improvements in clock parking lot, condition assessment on the streetlights. Council Member Inscore asked if all of the ARPA money has been allocated; City Manager Wier stated that yes, it’s all earmarked. City Manager Wier went over the projects in General Capital Improvement Projects and gave a list. For the Council to strongly consider, an additional PERS payment $35k and cash flow of large grant projects $65k = $100k.

Would like to encourage the Council to approve the contribution to the VB the marketing that is being done is worth the investment. City Manager Wier asked the Council to direct staff on what options they wanted to see in the budget: additional Chamber funding, Tri-Agency debt payment, general City and pool marketing, Shop Local campaign, wind breaks at Brother Jonathan and Cultural Center improvements. Council Member Smith stated he’d like to see Chamber funding and general City and pool marketing. City Manager Wier stated we can come back at mid-year for some of these items. Council Member Inscore said that if the Harbor and County come forward with resolutions, we need to do it as well. We should wait to see what they are going to do and wait to do it for now until we know more. Mayor Greenough would like to see an additional PERS payment. Mayor Pro Tem Wright selected an additional PERS payment and additional cash flow, $30k for the Chamber, and the City and Pool marketing and everything else to come back for when we know more, as well as the other two RMAP items – maybe not $25k for assessments, thinks it could be a better price. Council Member Inscore agrees with Mayor Pro Tem Wright.

Mayor Pro Tem Wright stated that if we were to do one project with RMAP funds – it would be the Pier. Council Member Altman stated he would like to see cash flow, PERS payment, Chamber, all marketing – and the rest we can revisit later because we can’t buy supplies and materials anyway. Council was in consensus to do the Shop Local marketing as well. Mayor Pro Tem Wright asked what the $2,500 would provide; City Manager Wier said it is working with the Divas and they do print ads, etc. The Council was in agreement not to do the downtown marketing of $50k because its too heavy of a lift right now. Council Member Inscore said that perhaps the task can be talked about with Economic Development and Recreation Director Taylor in an ad hoc committee. Mayor Greenough asked if anyone has been injured by moving the tables; City 7 | P a g e
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Manager Wier said no. Mayor Pro Tem Wright said that if this is a safety issues for our employees can’t we use RMAP funds for it? City Manager Wier stated that yes, RMAP funds can be used; City Manager Wier asked Human Resources Manager if RMAP funds can be used for the purchase of the tables; she stated there have been no workman’s comp claims involving the tables. Mayor Greenough spoke about his concern with the stain for the Cultural Center; Director Olson said it’s an expensive annual thing. Mayor Greenough said Council has prioritized:
additional PERS payment, cash flow of large grant projects, additional Chamber funding, general City and pool marketing, shop local campaign, Cultural Center tables. Other items can come back at mid-year for further discussion and decision.

There were no public comments.

Mayor Greenough left the meeting at 9:32 p.m. for work. Mayor Pro Tem Wright took the meeting over for Mayor Greenough.

Director Leaver went over the Housing Authority budget and went over the programs the Housing Authority offers and the budget summary. Council Member Inscore asked Director Miller if there are other things that she is looking at that the Housing Authority needs; Director Miller stated that this year she has asked for everything the Department needs.

There were no public comments.

CITY COUNCIL ITEMS
➢ Legislative Matters – None
➢ City Manager Report and City Council Directives – None ➢ Reports, Concerns, Referrals, Council travel and training reports – None

ADJOURNMENT
Mayor Pro Tem Wright adjourned the meeting at 9:41 p.m. to the continuation of the Budget Workshop of the City Council of the City of Crescent City scheduled for Thursday, June 2, 2022 at 5:30 p.m. at the Wastewater Treatment Facility, 210 Battery Street, Crescent City, CA 95531.

ATTEST:
___________________________
Robin Patch
City Clerk/Administrative Analyst
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CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MONDAY AUGUST 1, 2022 6:00 P.M.

CLOSED SESSION
Call to order Mayor Pro Tem Wright called the meeting to order at 5:04 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, Council Member Beau Smith, and Mayor Pro Tem Isaiah Wright
Council Member absent: Mayor Jason Greenough
Staff present: City Manager Eric Wier, City Attorney Martha Rice, Human Resources Manager Sunny Gonzales and Finance Director Linda Leaver

ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference with Labor Negotiator (Gov. Code § 54957.6), City Representative: Eric Wier, Employee Organizations: Crescent City Police Officers Association, Clerical Employees of Crescent City, Crescent City Employees Association, and Crescent City Management Employees Association
There were no public comments on the closed session agenda.

The closed session adjourned at 5:58 p.m.

OPEN SESSION
Call to order Mayor Pro Tem Wright called the open session to order at 6:00 p.m.

Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, Council Member Beau Smith and Mayor Pro Tem Isaiah Wright
Council Member absent: Mayor Jason Greenough
Staff members present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Altman, Human Resources Manager Sunny Gonzales, Finance Director Linda Leaver, Public Works Director Jon Olson, Housing Authority Executive Director Megan Miller, Economic Development and Recreation Director Ashley Taylor, Senior EMOT Dan Borges and Police Chief Richard Griffin

MINUTES

REGULAR CITY COUNCIL MEETING

FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
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Pledge of Allegiance led by Mayor Pro Tem Wright

REPORT OUT ON CLOSED SESSION
City Attorney Rice reported that no actions were taken on closed session items.

PUBLIC COMMENT PERIOD
There were no public comments

CEREMONIAL ITEMS

1. Introduction of new City employees: Police Recruit Kaylee Cristia, Police Recruit Connor Sperling and EMOT 1 Ben DeForge
Chief Griffin introduced two police recruits, who were attending via Zoom as the Academy had already begun two weeks ago. Police Recruit Sperling spoke to the Council about how much he is learning at the Academy. Chief Griffin read Police Recruit Cristia’s biography as she was unable to attend via Zoom. Recruit Cristia moved here from Bakersfield and always had a desire to work in law enforcement and due to this program, she was able to do so. EMOT Borges spoke to the Council about where EMOT DeForge came from Beaumont. EMOT DeForge gave his employment history and experience to the Council which will be a great benefit for the City.

2. Proclamation for the anniversary of the Brother Jonathan Shipwreck Mayor Pro Tem Wright read the proclamation aloud and presented it to Michelle Radison of the Del Norte Historical Society. Ms. Radison expressed her gratitude to the Council for having this recognized.

REPORTS AND PRESENTATIONS - None

CONSENT CALENDAR

3. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period July 9, 2022, through July 22, 2022.

4. Payroll Report
• Recommendation: Receive and file the biweekly payroll report for the period ending July 16, 2022, paid July 22, 2022

5. CivicRec Service agreement
• Recommendation: Approve and authorize the City Manager to sign a service agreement between the City and CivicRec

6. Claggett Wolfe Associates Contract Amendment
• Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to the Professional Services Agreement with Claggett Wolfe Associates

7. Lighthouse Repertory Theatre Cultural Center Use Agreement • Recommendation: Approve and authorize the City Manager to sign a Cultural Center Use Agreement between the City and Lighthouse Repertory Theatre 3 | P a g e
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No public comments were received.

On a motion by Council Member Inscore, seconded by Council Member Altman, on a 4-0 polled vote with Mayor Greenough being absent, the City Council of the City of Crescent City adopted the consent calendar items 3-7 as presented.

PUBLIC HEARING - None
CONTINUING BUSINESS - None

NEW BUSINESS

8. CCPD OES Grant Funding for Equipment and Generators
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Approve and adopt Resolution No. 2022-55, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2022-23 BUDGET
• Accept the grant funds and authorize the City Manager to sign any grant documents related to the FY 2019 Public Safety Power Shutoff Resiliency Allocation by Cal OES • Accept the grant funds and authorize the City Manager to sign any grant documents related to the FY 2021 HSGP funding by the U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) through Cal OES Chief Griffin reported to the Council the background and requirements of the grant. This year HSGP grant has no match, no net impact on the General Fund, reimbursement to the CCPD for IFAK trauma refill kits for rescue not to exceed $1,300. The Individual First Aid (IFAK) trauma refill kits contain lifesaving medical equipment that would be assigned to individual officers for regular carry while on patrol. The equipment would be utilized for officers and civilians as well. Currently there is only one AED at the police department and there will be a request to have three for the patrol units not to exceed $5,605. The automated external defibrillators (AED) would be carried in patrol vehicles and enhance the ability of officers to provide lifesaving efforts on medical calls.

Currently CCPD does not have AED’s assigned to patrol vehicles, and only has access to one AED inside the main station. Additionally, two FLIR (night vision cameras) will also be purchased with the funds, not to exceed $1,290. The forward looking infrared (FLIR) devices would be utilized to enhance search efforts for people who are lost at nighttime and would also be used to locate suspects during high-risk searches at night, in the not to exceed amount of $1,446. The drone would be used to enhance CCPD’s response is assisting Search and Rescue units from the Del Norte County Sheriff’s Office in locating people who have been swept off the jetty, and during natural disasters to help locate citizens who have been stranded in areas that are not safe for personnel to access. In addition, the drone would be utilized to quickly, and accurately, map the scene of a traffic accident, and in some cases major crime scenes. The use of the drone will be regulated through CCPD, State, and Federal Guidelines, and be subject to a future public hearing as it will be listed the CCPD Military Equipment Use Policy. Non-lethal ammunition for training in the not to exceed amount of $4,665. The non-lethal training equipment and ammunition would be acquired by CCPD to be utilized the training for active shooter events, and other force on force situations. The equipment will be .43 caliber paintball guns that are replicas of the current firearms that CCPD deploys. Chief Griffin stated that he would like two Council Members and two Board of Supervisors to learn Active Shooter simulations so they can be aware of what to do and what will happen during an active shooter situation. Sheriff Scott and Commander Depee are on board 4 | P a g e
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to be a part of the training. Two inverter generators will be purchased with this funding as well for in an event that CCPD would need to operate away from the PD during a tsunami event. Council Member Inscore thanked Chief Griffin for not only keeping the Department well equipped but also well connected with the other agencies. Council Member Smith said he appreciated that some of the funding would also help Crescent Fire Protection District. Chief Griffin said it was important to work together so everyone has what they need to do their job. Mayor Pro Tem Wright said that it takes a real leader for Chief Griffin to be doing what he’s doing keeping everyone working together as it’s not always an easy task.

No public comments were received.

On a motion by Council Member Inscore, seconded by Council Member Smith, and carried on a 4-0 polled vote, with Mayor Greenough being absent, the City Council of the City of Crescent City approved and adopted Resolution No. 2022-55, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE FISCAL YEAR 2022-23 BUDGET, accepted the grant funds, authorized the City Manager to sign any grant documents related to the FY 2019 Public Safety Power Shutoff Resiliency Allocation by Cal OES, accepted the grant funds and authorized the City Manager to sign any grant documents related to the FY 2021 HSGP funding by the U. S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) through Cal OES.

9. Voting Delegate and Alternate Designation for the 2022 League of California Cities Annual Conference
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Designate two members of the City Council to serve as the Voting Delegate and an Alternate for the League of California Cities Annual Conference City Clerk/Administrative Analyst Altman reported to the Council that this is an annual designation that the League of California Cities request so that a member of the City Council may represent the City for the adoption of that year’s resolution packet. She further reported that at this time the only attendee will be Mayor Greenough unless another Council Member is interested in attending.

Council Member Inscore asked if the Conference would be a hybrid one, City Clerk/Administrative Analyst Altman stated that it would be an in person meeting and not via Zoom. Council Member Inscore then stated an alternate would not be necessary since attending by Zoom isn’t an option this year.

No public comments were received.

On a motion by Council Member Inscore, seconded by Council Member Altman, and carried on a 4-0 polled vote with Mayor Greenough being absent, the City Council of the City of Crescent City designated Mayor Greenough as the Voting Member for the annual conference.

CITY COUNCIL ITEMS
➢ Legislative Matters – None
Police Recruit Cristia was present via Zoom and expressed her appreciation for the sponsorship and that it was an opportunity to chase the dream she’s always had. 5 | P a g e
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➢ City Manager Report and City Council Directives – City Manager Wier reported to the Council that he will have Directors give an update on their projects:
o Director Taylor advised the Council that we currently received sponsorship for swim lessons. Del Norte Healthcare District will be funding weekly Rec Swim for every Saturday for an hour and a half as well as monthly memberships for our low-income seniors in our community, up to 20 per month. There is over $200k in funding for the Business Assistance Program for local businesses. It is a forgivable loan for businesses that have 25 or fewer employees and who will be either retaining or providing new employment for their business. Of the $200k available, you can apply for up to $100k in funding. There will be informational webinars this week, Wednesday will be an evening webinar at 5:30 p.m. and Thursday will be one in the morning at 11:30 a.m. More information can be found on our website, www.crescentcity.org or contact Grants and Economic Development Coordinator Bridget Lacey at [email protected]
o Director Olson gave an update on some of the current projects he has going – Hemmingsen Construction is currently working on A Street and most of the driveways and sidewalk repairs will be done soon. In the coming weeks we will be working on Harding and 9th Street. Precision Concrete will do an evaluation of a few of our streets on what repairs are necessary. This will take care of tripping hazards and inaccessible sidewalks. The materials for Front Street are arriving each week, we have 30-40% have already been delivered. Some of the materials are not in production at the moment and others we are waiting for updates. City Manager Wier stated that by this winter we will know more; there are high hopes for the RAISE grant.
o Chief Griffin announced that the National Night Out event is tomorrow from 5pm – 9pm at Beachfront Park. Seaquake will be providing hot dogs and hamburgers and there will also be a movie screen for a movie to be played. There will be several bicycles that were donated as well as Fog Bank gift cards, CCPOA donated $500 for five local children will be able to have $100 for school supplies. Several first responder local agencies will be present as well. Chief Griffin invited everyone to attend. City Manager Wier reported how important it is for people to meet the officers in person and get to know them, especially children.
o City Manager Wier stated that he went to Portland to tour parks with the consultant team for the Beachfront Park Master Plan. During the tour a lot was learned and some ideas gleaned from the visit can be applied to the Beachfront Park Master Plan.
➢ Reports, Concerns, Referrals, Council travel and training reports – Council Member Altman: said he is looking forward to attending the National Night Out and hoped to see the other Council Members there. He further asked for Officer Valero to be recognized for the work she put into putting it together. Chief Griffin said that Officer Valero did a lot of work for this event and also used to work with unhoused children down south. He also stated that the backpack program is also being started again with donations.

Council Member Inscore: stated that there were a lot of interesting examples that he is hopeful to incorporate into our Park Plan that he saw when he went to Portland with Taylor, Wier, and Wylie

ADJOURNMENT
There being no further business to come before the Council, Mayor Pro Tem Wright adjourned the meeting at 6:47 p.m. to the regular meeting of the City Council of the City of Crescent City scheduled for Monday, August 15, 2022 at 6:00 p.m. in the Flynn Center, 981 H Street, Crescent City, CA 95531.
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ATTEST:
_________________
Robin Altman
City Clerk/Administrative Analyst
Accounts Payable
User:

Printed:
crawlings
8/10/2022 10:40 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH PERS1 PERS Health 08/05/2022 0.00 68,381.54
ACH PERS2 Public Emp Retirement Sys 07/26/2022 0.00 951,707.00 ACH EDDTAX State of California EDD TAX Auto Pay 07/25/2022 0.00 4,486.68 ACH FITTAX FIT Payroll Taxes Auto Pay 07/25/2022 0.00 21,317.29 ACH PERS2 Public Emp Retirement Sys 07/25/2022 0.00 28,032.13 44119 CLAGWOLF Claggett Wolfe Associates Inc. 08/04/2022 0.00 137,000.00 44120 MISSVS Virginia Delatorre 08/04/2022 0.00 2,530.00 441017 CASTATE CA State Disbursement Unit 07/25/2022 0.00 158.76 441018 WAMUTU Crescent City Employees Association 07/25/2022 0.00 70.00 441019 CCPOLI Crescent City Police Officer's Association 07/25/2022 0.00 500.00 441020 ICMARE Icma Retirement Trust-457 07/25/2022 0.00 5,532.10 441021 PORACRMT PORAC RMT 07/25/2022 0.00 1,000.00
441022 ZCAEQUA2 Cal Dept of Tax and Fee Admin- Sales Tax 07/25/2022 0.00 94.00 441023 ZSWRCSRF SRF Accounting Office 07/25/2022 0.00 1,697,662.64 441024 AUTOZONE Auto Zone 07/28/2022 0.00 52.72
441025 BBEST&KR Best Best & Krieger LLP 07/28/2022 0.00 1,580.00 441026 ROBERTBL Black & Rice LLP 07/28/2022 0.00 426.00 441027 BLUEST Blue Star Gas Associates 07/28/2022 0.00 6,283.68 441028 BOOKCTR BookingCenter.com LLC 07/28/2022 0.00 150.00 441029 CURRYE Brad Coleman Inc 07/28/2022 0.00 231.58
441030 DNCOC2 D N Co Dept Inform Tech 07/28/2022 0.00 153.12 441031 DNCBOS Del Norte County 07/28/2022 0.00 145.00
441032 DELLMA Dell Marketing LP 07/28/2022 0.00 4,974.92 441033 DEWARE Elizabeth Dewar 07/28/2022 0.00 275.00
441034 LULIISH Dezire Inc. 07/28/2022 0.00 1,750.00
441035 ECONPLAN ECONOMIC PLANNING SYSTEMS 07/28/2022 0.00 5,307.50 441036 ENGLUN Englund Marine Supply Co. 07/28/2022 0.00 747.66 441037 FAMILYRE Family Resource Center of the Redwoods 07/28/2022 0.00 29,197.09 441038 NAPA GDMI ENT INC 07/28/2022 0.00 1,638.66
441039 GEORGE George Petty Inc 07/28/2022 0.00 118.99
441040 GRAING Grainger 07/28/2022 0.00 420.36
441041 HEMMIN Hemmingsen Contracting Co Inc 07/28/2022 0.00 12,021.44 441042 RECALL Iron Mountain 07/28/2022 0.00 106.84
441043 MISSIO Mission Linen Supply 07/28/2022 0.00 59.09 441044 MORJON Mor-Jon Inc 07/28/2022 0.00 132.61
441045 MESNORTH Municipal Emergency Services Inc 07/28/2022 0.00 3,632.16 441046 NICHOLSC Frederic A Nichols Nichols 07/28/2022 0.00 1,800.00 441047 NCLAB North Coast Laboratories LTD 07/28/2022 0.00 605.00 441048 NORTHR Northridge Electric LLC 07/28/2022 0.00 3,332.51 441049 OREILLY O'Reilly Auto Enterprises LLC 07/28/2022 0.00 27.21 441050 MENDES Pacific Packaging & Supply Co Inc 07/28/2022 0.00 453.34 441051 SHNCON SHN Consulting Engineers & Geologists Inc 07/28/2022 0.00 24,987.75 441052 SILVER&W Silver & Wright LLP 07/28/2022 0.00 1,845.30 441053 DNOFFI Debra Stover 07/28/2022 0.00 2,242.08
441054 TECHNI Technical Systems Inc 07/28/2022 0.00 28,996.25 441055 TIDEWA Tidewater Contractors Inc 07/28/2022 0.00 5,951.25 441056 UNIVAR Univar Solutions USA Inc. 07/28/2022 0.00 6,955.69 AP Checks by Date - Summary by Check Number (8/10/2022 10:40 AM) Page 1 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 441057 CALCARDS US Bank Corporate Pmt Systems 07/28/2022 0.00 4,266.63 441058 WWTECH World Wide Technology, LLC. 07/28/2022 0.00 968.15 441059 UB*05514 MERARY ANDRADE 07/28/2022 0.00 155.30
441060 AUTOZONE Auto Zone 07/28/2022 0.00 22.28
441061 BATTSYS Battery Systems, Inc. 07/28/2022 0.00 64.50 441062 BELLJUSI Justin Bell 07/28/2022 0.00 112.20
441063 UB*05558 KAYE BETHEA 07/28/2022 0.00 56.62
441064 BLUEST Blue Star Gas Associates 07/28/2022 0.00 2,236.46 441065 BORGESJA Jason Borges 07/28/2022 0.00 77.63
441066 UB*05562 TIMOTHY BORGES 07/28/2022 0.00 22.16
441067 CURRYE Brad Coleman Inc 07/28/2022 0.00 167.77
441068 CALIRIV California River Watch 07/28/2022 0.00 25,000.00 441069 CHARTEC Charter Communications 07/28/2022 0.00 223.69 441070 UB*05561 ASHLEY DAVILA 07/28/2022 0.00 156.97
441071 UB*05555 ARIEL DENBURGER 07/28/2022 0.00 250.00
441072 DUNCANV Vanessa Duncan 07/28/2022 0.00 77.63
441073 ENGLUN Englund Marine Supply Co. 07/28/2022 0.00 203.29 441074 UB*05557 WILLIAM FAGAN 07/28/2022 0.00 20.89
441075 VERIZO2 Frontier California Inc 07/28/2022 0.00 225.28 441076 NAPA GDMI ENT INC 07/28/2022 0.00 626.00
441077 UB*05563 AARON GOODWIN 07/28/2022 0.00 140.18
441078 HARPER Harvey M. Harper Company 07/28/2022 0.00 238.03 441079 LESSCH Les Schwab Tire Centers of California Inc 07/28/2022 0.00 109.99 441080 THRIFT Malcolm Kelly Inc. 07/28/2022 0.00 82.62
441081 UB*05550 NICOLE MATTZ 07/28/2022 0.00 75.76
441082 MAXWELLJ Jon Maxwell 07/28/2022 0.00 77.63
441083 MCALEENA Michael McAleenan 07/28/2022 0.00 102.83 441084 MCBRIDET Tim McBride 07/28/2022 0.00 55.00
441085 MEYERSPO Meyers Police K-9 Training, LLC 07/28/2022 0.00 22,728.75 441086 MISSIO Mission Linen Supply 07/28/2022 0.00 290.17 441087 NANMCK Nan McKay & Assocociate Inc 07/28/2022 0.00 419.00 441088 OREILLY O'Reilly Auto Enterprises LLC 07/28/2022 0.00 206.71 441089 MENDES Pacific Packaging & Supply Co Inc 07/28/2022 0.00 464.66 441090 UB*05560 JIM PATCH 07/28/2022 0.00 43.18
441091 PHADA Phada 07/28/2022 0.00 995.00
441092 HITECHSE Pinger Industries, Inc. 07/28/2022 0.00 1,802.73 441093 DNDISP Recology Del Norte 07/28/2022 0.00 3,788.68 441094 RENODA Dana Reno 07/28/2022 0.00 77.63
441095 SMITHBEA Beau Smith 07/28/2022 0.00 77.63
441096 UB*05559 JOSEPH SMITH 07/28/2022 0.00 34.82
441097 DNOFFI Debra Stover 07/28/2022 0.00 139.25
441098 REDDGUN Thompson, Tyler 07/28/2022 0.00 4,659.96 441099 CALCARDS US Bank Corporate Pmt Systems 07/28/2022 0.00 796.72 441100 UB*05556 KELSEY WHITE 07/28/2022 0.00 153.70
441101 MISSIO Mission Linen Supply 07/28/2022 0.00 257.70 441102 AMFAM American Family Life 08/05/2022 0.00 1,799.45 441103 AMLIF Ameritas Life Ins. Corp. 08/05/2022 0.00 5,122.56 441104 ARBA NBBE Insurance Trust ARBA 08/05/2022 0.00 912.00 441105 CLEA California Law Enforcement Association 08/05/2022 0.00 324.00 441106 REDWMO Kevin J Caldwell MD Inc 08/05/2022 0.00 300.00 441107 MYERSS Myers-Stevens & Toohey Co Inc 08/05/2022 0.00 210.00 441108 PARS PARS, Public Agency Retirement 08/05/2022 0.00 300.00 441109 STANDAI Standard Insurance Company 08/05/2022 0.00 2,534.65 441110 VISION Vision Service Plan 08/05/2022 0.00 1,271.85 441115 CLAGWOLF Claggett Wolfe Associates Inc. 08/04/2022 0.00 9,590.00 441116 TURNERJ Jeremy Turner 08/04/2022 0.00 18,050.00
441117 MISSVS Virginia Delatorre 08/04/2022 0.00 350.00 AP Checks by Date - Summary by Check Number (8/10/2022 10:40 AM) Page 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 441118 CLAGWOLF Claggett Wolfe Associates Inc. 08/04/2022 0.00 18,573.00 Report Total (105 checks): 0.00 3,197,162.23
AP Checks by Date - Summary by Check Number (8/10/2022 10:40 AM) Page 3 AP
7-23-22 to 8-5-22 Council
User: crawlings
Printed: 8/10/2022 10:19:00 AM
Check Nu Check Date Acct 1 Description Amount Selected For V 0 7/26/2022 610-000-1510-00000 Annual Unfunded Liability for Plan 25612 4,646.00 False 0 7/26/2022 610-000-1510-00000 Annual Unfunded Liability for Plan 26908 9,565.00 False 0 7/26/2022 610-000-1510-00000 Annual Unfunded Liability for Plan 6984 252,245.00 False 0 7/26/2022 610-000-1510-00000 Annual Unfunded Liability for Plan 6983 16,272.00 False 0 7/26/2022 610-000-1510-00000 Annual Unfunded Liability for Plan 1341 668,979.00 False 0 7/25/2022 610-000-2185-00000 PR Batch 00022.07.2022 State Income Tax 1,822.31 False 0 7/25/2022 610-000-2185-00000 PR Batch 00002.07.2022 State Income Tax 2,664.37 False 0 7/25/2022 610-000-2189-00000 PR Batch 00022.07.2022 Federal Income Tax 6,213.91 False 0 7/25/2022 610-000-2188-00000 PR Batch 00002.07.2022 Medicare Employer Portion 1,512.90 False 0 7/25/2022 610-000-2189-00000 PR Batch 00002.07.2022 Federal Income Tax 9,578.42 False 0 7/25/2022 610-000-2188-00000 PR Batch 00002.07.2022 Medicare Employee Portion 1,512.90 False 0 7/25/2022 610-000-2188-00000 PR Batch 00022.07.2022 Medicare Employer Portion 993.11 False 0 7/25/2022 610-000-2188-00000 PR Batch 00111.07.2022 Medicare Employee Portion 6.46 False 0 7/25/2022 610-000-2188-00000 PR Batch 00111.07.2022 Medicare Employer Portion 6.46 False 0 7/25/2022 610-000-2188-00000 PR Batch 00022.07.2022 Medicare Employee Portion 993.11 False 0 7/25/2022 610-000-2187-00000 PR Batch 00002.07.2022 ER Contribution 9,428.17 False 0 7/25/2022 610-000-2187-00000 PR Batch 00022.07.2022 ER Contribution 6,196.91 False 0 7/25/2022 610-000-2187-00000 PR Batch 00002.07.2022 Service Credit Purchase 413.20 False 0 7/25/2022 610-000-2187-00000 PR Batch 00022.07.2022 EE Contribution 4,771.70 False 0 7/25/2022 610-000-2187-00000 PR Batch 00002.07.2022 EE Contribution 7,168.98 False 0 7/25/2022 610-000-2187-00000 PR Batch 00022.07.2022 Survivor Benefit 18.76 False 0 7/25/2022 610-000-2187-00000 PR Batch 00002.07.2022 Survivor Benefit 34.41 False 0 7/25/2022 610-000-2188-00000 PR Batch 00911.07.2022 Medicare Employer Portion 154.39 False 0 7/25/2022 610-000-2189-00000 PR Batch 00911.07.2022 Federal Income Tax 191.24 False 0 7/25/2022 610-000-2188-00000 PR Batch 00911.07.2022 Medicare Employee Portion 154.39 False 0 8/5/2022 610-000-2173-00000 Aug 22 premiums 62,211.65 False 0 8/5/2022 001-111-4125-00000 Aug 22 admin fee 205.30 False 0 8/5/2022 630-000-4125-00000 Aug 22 premiums - retiree 5,928.00 False 0 8/5/2022 630-111-4409-00000 Aug 22 admin fee - retiree 36.59 False 44119 8/4/2022 153-485-4796-20mep 20-CDBG-12040 Micro TA Program Operations 137,000.00 False 44120 8/4/2022 412-100-4450-00000 Janitorial Services for RV Park RR: 07/01-02/2022, 07/03-09/2022 360.00 False 44120 8/4/2022 001-470-4450-00000 Janitorial Services for Public RR: 07/01-02/2022. 07/03-09/2022 630.00 False 44120 8/4/2022 001-470-4450-00000 Janitorial Services for Public RR: 07/10-16/2022, 07/17-23/2022 980.00 False 44120 8/4/2022 412-100-4450-00000 Janitorial Services for RV Park RR: 07/10-16/22, 07/17-23/22 560.00 False 441017 7/25/2022 610-000-2170-00000 PR Batch 00002.07.2022 Child Support-CA 158.76 False 441018 7/25/2022 610-000-2184-00000 PR Batch 00002.07.2022 CCEA Monthly Dues 65.00 False 441018 7/25/2022 610-000-2184-00000 PR Batch 00022.07.2022 CCEA Monthly Dues 5.00 False 441019 7/25/2022 610-000-2181-00000 PR Batch 00022.07.2022 CCPOA Dues 500.00 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 5.79 False 441020 7/25/2022 610-000-2178-00000 Plan # 300878 900.00 False 441020 7/25/2022 610-000-2178-00000 Plan # 300878 1,362.17 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 27.61 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 169.94 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 263.31 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 135.41 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 1 of 8
X 4
Check Nu Check Date Acct 1 Description Amount Selected For V 441020 7/25/2022 610-000-2186-00000 Plan # 306752 810.40 False 441020 7/25/2022 610-000-2178-00000 Plan # 300878 441.46 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 645.80 False 441020 7/25/2022 610-000-2178-00000 Plan # 300878 715.00 False 441020 7/25/2022 610-000-2186-00000 Plan # 306752 55.21 False 441021 7/25/2022 610-000-2182-00000 PR Batch 00022.07.2022 PORAC RMT 500.00 False 441021 7/25/2022 610-000-2182-00000 PR Batch 00011.07.2022 PORAC RMT 424.73 False 441021 7/25/2022 610-000-2182-00000 PR Batch 00011.07.2022 PORAC RMT 75.27 False 441022 7/25/2022 001-480-2122-00000 Sales Tax FY 22 Acct 97-139211 79.90 False 441022 7/25/2022 001-120-4400-00000 Sales Tax FY 22 Acct 97-139211 14.10 False 441023 7/25/2022 413-000-2735-00000 SRF annual loan pmt FY 23 1,697,662.64 False 441024 7/28/2022 508-508-4390-00000 Batteries 62.72 False 441024 7/28/2022 508-508-4390-00000 Battery core return -10.00 False 441025 7/28/2022 413-130-4410-00000 Services for June 22 1,580.00 False 441026 7/28/2022 001-130-4550-00000 Feb & Mar 22 Lexis Nexis reimbursement 426.00 False 441027 7/28/2022 001-480-4220-2020s Propane 4,041.69 False 441027 7/28/2022 001-471-4220-00000 Propane 16.52 False 441027 7/28/2022 001-480-4220-2020s Propane- 6/13-6/30/22 2,225.47 False 441028 7/28/2022 412-100-4409-00000 Jun 22 services 150.00 False 441029 7/28/2022 001-470-4390-00000 Hus T35X Accy 142.85 False 441029 7/28/2022 001-230-4390-00000 spring, deck drive 6.48 False 441029 7/28/2022 001-470-4390-00000 Hus T35X Trimmer Head 82.25 False 441030 7/28/2022 001-113-4450-00000 Board Chambers broadcasting service 5/16/22 153.12 False 441031 7/28/2022 001-113-4450-00000 May 22 Board Chambers use 145.00 False 441032 7/28/2022 412-100-4312-00000 PC 1,407.55 False
441032 7/28/2022 001-114-4312-00000 PC 752.27 False
441032 7/28/2022 001-480-4312-00000 PC 1,407.55 False
441032 7/28/2022 419-130-4312-00000 PC for Attorney 469.18 False 441032 7/28/2022 001-130-4312-00000 PC for Attorney 469.19 False 441032 7/28/2022 413-130-4312-00000 PC for Attorney 469.18 False 441033 7/28/2022 001-313-4560-00000 Planning Commissioner Stipend- Jan-Mar 22 75.00 False 441033 7/28/2022 001-313-4560-00000 Planning Commissioner Stipend- Jul-Sep 21 50.00 False 441033 7/28/2022 001-313-4560-00000 Planning Commissioner Stipend- Oct-Dec 21 75.00 False 441033 7/28/2022 001-313-4560-00000 Planning Commissioner Stipend- Apr-Jun 22 75.00 False 441034 7/28/2022 412-100-4430-00000 Marketing Servicecs through June 2022 997.50 False 441034 7/28/2022 001-480-4430-00000 Marketing Servicecs through June 2022 376.25 False 441034 7/28/2022 001-470-4430-00000 Marketing Servicecs through June 2022 376.25 False 441035 7/28/2022 001-112-4409-0ARPARAISE Grant: Benefit Cost Analysis Jun 22 5,307.50 False 441036 7/28/2022 001-471-4390-00000 twine/paring knife 59.32 False 441036 7/28/2022 508-508-4390-00000 hose/clamps/coupling 144.90 False 441036 7/28/2022 001-364-4390-10025 nylon flag pole rope 351.81 False 441036 7/28/2022 001-364-4390-10025 eye snap/thimble/twine 54.27 False 441036 7/28/2022 001-364-4390-10025 hose clamps, nozzles 137.36 False 441037 7/28/2022 153-485-4796-20fbp 20-CDBG-12012 Food Pantry services Apr - Jun 22 29,197.09 False 441038 7/28/2022 508-508-4390-00000 oil bay boxes 451.96 False 441038 7/28/2022 001-230-4391-00000 wheel cylinder cup #4 8.12 False 441038 7/28/2022 413-353-4390-00000 battery packs 270.15 False 441038 7/28/2022 508-508-4390-00000 radiator caps 9.55 False 441038 7/28/2022 419-371-4390-00000 battery packs 270.15 False 441038 7/28/2022 508-508-4390-00000 water pump #9 37.49 False 441038 7/28/2022 508-508-4390-00000 bleeder kits 14.06 False 441038 7/28/2022 508-508-4390-00000 cabin air filter 49.66 False 441038 7/28/2022 508-508-4390-00000 belt tensioner/gasket/thermostat/water outlet 123.91 False 441038 7/28/2022 508-508-4390-00000 fuel cap tether 18.38 False 441038 7/28/2022 413-353-4390-00000 battery packs 270.17 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 2 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441038 7/28/2022 508-508-4390-00000 zinc primer 52.63 False 441038 7/28/2022 508-508-4390-00000 master cylinder/brake fluid #9 62.43 False 441039 7/28/2022 508-508-4390-00000 connectors & wire for #24 118.99 False 441040 7/28/2022 413-353-4390-00000 pipe wrenches 112.50 False 441040 7/28/2022 419-371-4390-00000 pipe wrenches 112.52 False 441040 7/28/2022 001-364-4390-10025 pipe wrenches 112.52 False 441040 7/28/2022 508-508-4390-00000 urethane adhesive 82.82 False 441041 7/28/2022 412-100-4450-00000 Tree disposal at lighthouse Cove RV Park 12,021.44 False 441042 7/28/2022 001-113-4450-00000 Service 4/27-5/24/22 106.84 False 441043 7/28/2022 001-120-4370-00000 City Hall mats 16.26 False 441043 7/28/2022 001-480-4390-00000 Pool mats 42.83 False 441044 7/28/2022 508-508-4390-00000 angle iron 43.30 False 441044 7/28/2022 508-508-4390-00000 aluminum tube 89.31 False 441045 7/28/2022 001-230-4450-00000 FY 21/22 Flow test on SCBA packs 3,632.16 False 441046 7/28/2022 001-113-4409-00000 FY 2021/22 Sate Mandated Cost Claims services 1,800.00 False 441047 7/28/2022 419-371-4470-00000 External regulatory lab tests for water utilities, lead and copp 605.00 False 441048 7/28/2022 419-000-1202-00000 Power pole replacement at BOV tank 6/10/22 3,332.51 False 441049 7/28/2022 508-508-4390-00000 steering colum #17 27.21 False 441050 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 136.23 False 441050 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 12.11 False 441050 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 17.17 False 441050 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 34.51 False 441050 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 6.02 False 441050 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 7.53 False 441050 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 0.61 False 441050 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 12.11 False 441050 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 0.60 False 441050 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 0.61 False 441050 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 0.60 False 441050 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.30 False 441050 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.61 False 441050 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 30.28 False 441050 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 12.11 False 441050 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 6.02 False 441050 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 12.11 False 441050 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 6.02 False 441050 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 67.78 False 441050 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 0.60 False 441050 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 15.06 False 441050 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 4.84 False 441050 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 6.02 False 441050 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 15.14 False 441050 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 2.41 False 441050 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 12.10 False 441050 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 1.21 False 441050 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 0.60 False 441050 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 0.60 False 441050 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 6.03 False 441051 7/28/2022 117-364-4409-00ast TO #6 design reconstruction of A-Street- Apr 22 2,352.75 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 3 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441051 7/28/2022 919-371-4799-37109 PS&E for Amador Tank- Jun 22 270.00 False 441051 7/28/2022 001-313-4409-00000 Planning services and Cannabis-Jun 22 11,480.00 False 441051 7/28/2022 001-313-4409-00000 Amendment 2: engineering contract to include SB2-Jun 22 10,165.00 False 441051 7/28/2022 001-313-4409-00000 Amendment 2: engineering contract to include LEAP-Jun 22 720.00 False 441052 7/28/2022 001-250-4410-01430 Jun 22 Services-1430 Margie Street 46.00 False 441052 7/28/2022 001-130-4410-00000 Jun 22 Services-General Code Enforcement 23.00 False 441052 7/28/2022 001-250-4410-00200 Jun 22 Services-200 A Street 1,776.30 False 441053 7/28/2022 001-480-4310-00000 office supplies 44.16 False 441053 7/28/2022 001-480-4310-00000 office supplies 10.34 False 441053 7/28/2022 001-240-4310-00000 NCR forms 282.10 False 441053 7/28/2022 001-480-4312-00000 Toner 150.45 False
441053 7/28/2022 001-240-4310-00000 paper 241.05 False
441053 7/28/2022 001-113-4310-00000 toner for color printer 990.31 False 441053 7/28/2022 001-470-4390-00000 Brother Jonathon signs 30.13 False 441053 7/28/2022 001-230-4530-2020S recruitment banner 298.77 False 441053 7/28/2022 001-114-4390-00000 dry erase board 103.98 False 441053 7/28/2022 001-230-4530-2020S recruitment brochures 76.70 False 441054 7/28/2022 413-357-4450-00000 SCADA annual maint and support 5,898.75 False 441054 7/28/2022 413-357-4450-00000 WWTP SCADA cut over and on-call as-needed SCADA programing 21,530.00 False 441054 7/28/2022 419-371-4409-00000 SCADA annual maint and support 1,567.50 False 441055 7/28/2022 901-364-4799-FSTGIFront Street MAterials Only- Application 1 Jun 22 5,465.00 False 441055 7/28/2022 413-353-4390-00000 A/C 1/2" dense 63.22 False 441055 7/28/2022 419-371-4390-00000 A/C 1/2" dense 340.37 False 441055 7/28/2022 001-364-4390-10025 A/C 1/2" dense 82.66 False 441056 7/28/2022 001-480-4340-00000 Sodium Hypochlorite 81.84 False 441056 7/28/2022 413-000-1202-00000 Sodium Hypochlorite 5,891.87 False 441056 7/28/2022 419-371-4340-00000 Sodium Hypochlorite 981.98 False 441057 7/28/2022 508-508-4390-00000 TALLANS: New tires for #1, #10, and equipment trailer 1,200.00 False 441057 7/28/2022 508-508-4390-00000 TALLANS:New tires for #1, #10, and equipment trailer 760.00 False 441057 7/28/2022 001-230-4390-00000 WALMART: station parts& supplies 25.63 False 441057 7/28/2022 001-480-4390-00000 LIQUIDGUARD: unibond 306.95 False 441057 7/28/2022 508-508-4390-00000 TALLANS: tires for #72 230.00 False 441057 7/28/2022 001-230-4450-00000 FIRE PROGRAMS: fire archives 189.33 False 441057 7/28/2022 001-230-4390-00000 RIE AID: command strip 6.27 False 441057 7/28/2022 001-230-4510-00000 LITTLE CAESARS: scene support 129.11 False 441057 7/28/2022 001-230-4395-00000 AMAZON: helmet rockers 43.05 False 441057 7/28/2022 001-230-4395-00000 AMAZON: helmet rockers 33.02 False 441057 7/28/2022 001-230-4395-00000 SQ*STICKER: helment rockers 101.85 False 441057 7/28/2022 001-470-4390-00000 WALMART: vinegar 33.00 False 441057 7/28/2022 001-230-4395-00000 AMAZON: helmet rockers 24.73 False 441057 7/28/2022 001-230-4510-00000 SAFEWAY: scene support 71.34 False 441057 7/28/2022 001-230-4530-00000 SAFEWAY: training burn @ Pacific Ave 321.90 False 441057 7/28/2022 001-230-4530-00000 CRESCENT CITY HAY: straw for Pacific Ave training 94.40 False 441057 7/28/2022 001-230-4450-00000 FIRE PROGRAMS: fire archives 189.33 False 441057 7/28/2022 001-230-4530-00000 STARBUCKS: training burn @ Pacific Ave 71.80 False 441057 7/28/2022 001-230-4530-00000 HOME DEPOT: supplies for Pacific Ave training 195.64 False 441057 7/28/2022 001-230-4530-00000 HOME DEPOT: supplies for Pacific Ave training 161.83 False 441057 7/28/2022 001-230-4530-2020S WALMART: recruitment table supplies 42.54 False 441057 7/28/2022 001-230-4530-00000 HOME DEPOT: supplies for Pacific Ave training 34.91 False 441058 7/28/2022 420-115-4450-00000 Additional licenses for Illumio 968.15 False 441059 7/28/2022 419-000-2110-00000 Refund Check 110641-000, 930 E ST #3 155.30 False 441060 7/28/2022 413-356-4390-35022 v-belt 22.28 False
441061 7/28/2022 001-470-4390-00000 battery 64.50 False 441062 7/28/2022 412-000-3570-00000 Refund request due to stolen bikes 102.00 False 441062 7/28/2022 001-000-3220-00000 Refund request due to stolen bikes 10.20 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 4 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441063 7/28/2022 419-000-2110-00000 Refund Check 006255-000, 125 W WASHINGTON BLVD - 2 UNITS 56.62 False 441064 7/28/2022 001-480-4220-2020s Propane FY23 - 7/1-7/14/22 2,225.46 False 441064 7/28/2022 001-471-4220-00000 Propane FY23 11.00 False 441065 7/28/2022 001-000-1210-00000 Travel Advance for 8/12-8/13/22 CSFA Leadership Workshop 77.63 False 441066 7/28/2022 419-000-2110-00000 Refund Check 006176-000, 1644 EL MONTE RD 22.16 False 441067 7/28/2022 001-470-4390-00000 belt deck, belt pump 167.77 False 441068 7/28/2022 413-353-4685-00000 Costs as part of settlement of CWA claim with CRW: Pg 5, sec 4 25,000.00 False 441069 7/28/2022 413-352-4230-00000 broadband for security - 7/8-8/7/22 104.98 False 441069 7/28/2022 001-230-4230-00000 Cable & Internet Service- 6/20-7/19/22 118.71 False 441070 7/28/2022 419-000-2110-00000 Refund Check 110404-000, 245 6TH ST 156.97 False 441071 7/28/2022 419-000-2110-00000 Refund Check 110584-000, 968 HUNTINGTON ST 250.00 False 441072 7/28/2022 001-000-1210-00000 Travel Advance for 8/12-8/13/22 CSFA Leadership Workshop 77.63 False 441073 7/28/2022 001-470-4390-00000 Paramax 203.29 False 441074 7/28/2022 419-000-2110-00000 Refund Check 105698-001, 1164 8TH ST 20.89 False 441075 7/28/2022 419-371-4230-00000 Water System Phone 464-2826 - 7/13-8/12/22 76.20 False 441075 7/28/2022 001-240-4230-00000 Radio to Sherriff - 7/13-8/12/22 31.11 False 441075 7/28/2022 419-371-4230-00000 Water System Phone Bill 707-1006 - 7/13-8/12/22 29.94 False 441075 7/28/2022 419-371-4230-00000 707-465-3386 Water Scada Phone 7/14-8/13/22 88.03 False 441076 7/28/2022 508-508-4390-00000 tie rods 21.43 False 441076 7/28/2022 508-508-4390-00000 tie rod 20.26 False 441076 7/28/2022 508-508-4390-00000 tie rod 12.78 False 441076 7/28/2022 508-508-4390-00000 tie rods 131.05 False 441076 7/28/2022 413-356-4390-35022 belts 79.38 False
441076 7/28/2022 001-240-4391-00000 oxygen sensor 37.70 False 441076 7/28/2022 508-508-4390-00000 shift tube 53.65 False 441076 7/28/2022 001-230-4391-00000 wheel cylinder cup #4 8.29 False 441076 7/28/2022 508-508-4390-00000 sway bar bushing 16.09 False 441076 7/28/2022 508-508-4390-00000 battery 147.17 False 441076 7/28/2022 508-508-4390-00000 sway bar link #10 57.57 False 441076 7/28/2022 508-508-4390-00000 Vent cap 25.92 False 441076 7/28/2022 508-508-4390-00000 fluid dot 14.71 False 441077 7/28/2022 419-000-2110-00000 Refund Check 107065-000, 1498 GAINARD ST 140.18 False 441078 7/28/2022 508-508-4390-00000 cable assembly 111.87 False 441078 7/28/2022 508-508-4390-00000 cable assembly #23 126.16 False 441079 7/28/2022 508-508-4390-00000 alignment 109.99 False 441080 7/28/2022 419-371-4390-00000 galvanized parts 82.62 False 441081 7/28/2022 419-000-2110-00000 Refund Check 110944-000, 259 W 9TH ST 75.76 False 441082 7/28/2022 001-000-1210-00000 Travel Advance for 8/12-8/13/22 CSFA Leadership Workshop 77.63 False 441083 7/28/2022 001-470-4320-04320 Boot reimbrusement 102.83 False 441084 7/28/2022 001-000-3220-00000 Refund due to stolen bikes 5.00 False 441084 7/28/2022 412-000-3570-00000 Refund due to stolen bikes 50.00 False 441085 7/28/2022 001-240-4380-00000 K-9 Handler School, 5 weeks basic Narcotics/Patrol/K9 Handler 5,500.00 False 441085 7/28/2022 001-240-4380-00000 Lodging at K-9 academy, 5 weeks officer and K-9 Basic Narcotics/ 2,750.00 False 441085 7/28/2022 001-240-4380-00000 Purchase of K9 Koysta 14,478.75 False 441086 7/28/2022 001-480-4390-00000 Pool mats 171.27 False 441086 7/28/2022 413-353-4320-00000 FY23 Laundry service/uniforms 34.41 False 441086 7/28/2022 508-508-4320-00000 FY23 Laundry service/uniforms 20.18 False 441086 7/28/2022 001-480-4390-00000 Pool mats 23.64 False 441086 7/28/2022 413-353-4370-00000 City Hall Mats 0.32 False 441086 7/28/2022 001-250-4370-00000 City Hall Mats 0.22 False 441086 7/28/2022 001-470-4370-00000 City Hall Mats 0.19 False 441086 7/28/2022 001-114-4370-00000 City Hall Mats 1.00 False 441086 7/28/2022 413-130-4370-00000 City Hall Mats 0.20 False 441086 7/28/2022 413-111-4370-00000 City Hall Mats 0.33 False 441086 7/28/2022 001-313-4370-00000 City Hall Mats 0.50 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 5 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441086 7/28/2022 001-113-4370-00000 City Hall Mats 0.95 False 441086 7/28/2022 412-100-4370-00000 City Hall Mats 0.31 False 441086 7/28/2022 413-352-4370-00000 City Hall Mats 0.15 False 441086 7/28/2022 419-130-4370-00000 City Hall Mats 0.20 False 441086 7/28/2022 420-115-4370-00000 City Hall Mats 1.97 False 441086 7/28/2022 413-120-4370-00000 City Hall Mats 1.95 False 441086 7/28/2022 001-111-4370-00000 City Hall Mats 0.34 False 441086 7/28/2022 001-112-4370-00000 City Hall Mats 0.26 False 441086 7/28/2022 413-357-4370-00000 City Hall Mats 0.58 False 441086 7/28/2022 412-120-4370-00000 City Hall Mats 0.21 False 441086 7/28/2022 419-111-4370-00000 City Hall Mats 0.32 False 441086 7/28/2022 001-120-4370-00000 City Hall Mats 1.75 False 441086 7/28/2022 419-371-4370-00000 City Hall Mats 1.25 False 441086 7/28/2022 001-251-4370-00000 City Hall Mats 0.25 False 441086 7/28/2022 001-471-4370-00000 City Hall Mats 0.10 False 441086 7/28/2022 001-350-4370-00000 City Hall Mats 0.75 False 441086 7/28/2022 001-480-4370-00000 City Hall Mats 0.22 False 441086 7/28/2022 419-120-4370-00000 City Hall Mats 1.95 False 441086 7/28/2022 001-364-4370-00000 City Hall Mats 0.34 False 441086 7/28/2022 001-130-4370-00000 City Hall Mats 0.25 False 441086 7/28/2022 001-480-4390-00000 Pool mats 23.64 False 441088 7/28/2022 001-240-4391-00000 sensor for #68 105.20 False 441088 7/28/2022 508-508-4390-00000 shift tube/trans fluid 101.51 False 441089 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 1.87 False 441089 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 0.47 False 441089 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 0.46 False 441089 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 52.68 False 441089 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 7.79 False 441089 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 22.21 False 441089 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 5.86 False 441089 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.24 False 441089 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 4.69 False 441089 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 87.69 False 441089 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.39 False 441089 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 7.80 False 441089 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 7.80 False 441089 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 13.34 False 441089 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 7.79 False 441089 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 3.12 False 441089 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 11.71 False 441089 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 0.47 False 441089 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 4.68 False 441089 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 0.47 False 441089 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 4.68 False 441089 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 7.79 False 441089 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 19.48 False 441089 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 0.47 False 441089 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 0.46 False 441089 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 0.47 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 6 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441089 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 4.68 False 441089 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 9.74 False 441089 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 0.78 False 441089 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 4.68 False 441089 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 0.17 False 441089 7/28/2022 001-111-4370-00000 Janitorial Supplies- City-Wide 0.18 False 441089 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 1.71 False 441089 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.09 False 441089 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 2.15 False 441089 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 1.76 False 441089 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 4.40 False 441089 7/28/2022 506-506-4370-00000 Janitorial Supplies- City-Wide 4.39 False 441089 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 49.42 False 441089 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 4.39 False 441089 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 4.29 False 441089 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 0.17 False 441089 7/28/2022 001-114-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 001-251-4370-00000 Janitorial Supplies- City-Wide 0.22 False 441089 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 12.52 False 441089 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 001-350-4370-00000 Janitorial Supplies- City-Wide 4.89 False 441089 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 1.72 False 441089 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 0.17 False 441089 7/28/2022 001-313-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 412-100-4370-00000 Janitorial Supplies- City-Wide 1.71 False 441089 7/28/2022 001-470-4370-00000 Janitorial Supplies- City-Wide 19.32 False 441089 7/28/2022 001-480-4370-00000 Janitorial Supplies- City-Wide 10.98 False 441089 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 4.39 False 441089 7/28/2022 508-508-4370-00000 Janitorial Supplies- City-Wide 5.49 False 441089 7/28/2022 001-471-4370-00000 Janitorial Supplies- City-Wide 4.40 False 441089 7/28/2022 419-120-4370-00000 Janitorial Supplies- City-Wide 0.17 False 441089 7/28/2022 001-240-4370-00000 Janitorial Supplies- City-Wide 1.72 False 441089 7/28/2022 001-120-4370-00000 Janitorial Supplies- City-Wide 0.69 False 441089 7/28/2022 413-352-4370-00000 Janitorial Supplies- City-Wide 1.71 False 441089 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441089 7/28/2022 413-120-4370-00000 Janitorial Supplies- City-Wide 0.18 False 441089 7/28/2022 420-115-4370-00000 Janitorial Supplies- City-Wide 0.17 False 441089 7/28/2022 001-113-4370-00000 Janitorial Supplies- City-Wide 0.44 False 441090 7/28/2022 419-000-2110-00000 Refund Check 008292-000, 988 10TH ST 43.18 False 441092 7/28/2022 506-506-4230-00000 Alarm Service for 7/1/22-6/30/23 371.88 False 441092 7/28/2022 001-240-4230-00000 Alarm Service for 7/1/22-9/30/22 92.97 False 441092 7/28/2022 506-506-4230-00000 Alarm Service for 7/1/22-6/30/23 336.00 False 441092 7/28/2022 506-506-4230-00000 Alarm Service for 7/1/22-6/30/23 294.00 False 441093 7/28/2022 412-100-4225-00000 Services for 7/1-7/31/22 3,788.68 False 441094 7/28/2022 001-000-1210-00000 Travel Advance for 8/12-8/13/22 CSFA Leadership Workshop 77.63 False 441095 7/28/2022 001-000-1210-00000 Travel Advance for 8/12-8/13/22 CSFA Leadership Workshop 77.63 False 441096 7/28/2022 419-000-2110-00000 Refund Check 109473-001, 182 9TH ST 34.82 False 441097 7/28/2022 419-371-4390-00000 wire mesh wall pocket 21.33 False 441097 7/28/2022 506-506-4390-00000 City Hall signs 48.64 False 441097 7/28/2022 001-230-4310-00000 name plates 69.28 False 441098 7/28/2022 001-240-4390-2020s 5 Mossberg shotguns 4,659.96 False 441099 7/28/2022 001-230-4450-00000 FIRE PROGRAMS: fire archives 189.33 False 441099 7/28/2022 001-230-4550-00000 AFSSN: CFCA admin membersship 77.50 False AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 7 of 8
Check Nu Check Date Acct 1 Description Amount Selected For V 441099 7/28/2022 001-230-4510-00000 SAFEWAY: FY22/23 Water for scene support 521.82 False 441099 7/28/2022 001-230-4240-00000 THEMAILROOM: postage 8.07 False 441100 7/28/2022 419-000-2110-00000 Refund Check 108101-001, 762 9TH ST #2 153.70 False 441101 7/28/2022 413-351-4320-00000 Laundry service/uniforms 14.32 False 441101 7/28/2022 508-508-4320-00000 Laundry service/uniforms 19.44 False 441101 7/28/2022 413-353-4320-00000 Laundry service/uniforms 175.13 False 441101 7/28/2022 508-508-4320-00000 Laundry service/uniforms 19.87 False 441101 7/28/2022 413-353-4320-00000 Laundry service/uniforms 28.94 False 441102 8/5/2022 610-000-2174-00000 Aug 22 premiums 1,799.45 False 441103 8/5/2022 610-000-2177-00000 Aug 22 premiums 5,122.56 False 441104 8/5/2022 001-230-4125-00000 Jul - Dec 2022 basic life premium 912.00 False 441105 8/5/2022 610-000-2179-00000 Aug 22 premiums 324.00 False 441106 8/5/2022 001-240-4407-00000 Pre-employment exam 100.00 False 441106 8/5/2022 001-364-4407-00000 DMV exam 200.00 False 441107 8/5/2022 001-240-4125-00000 Jul 22 premiums 105.00 False 441107 8/5/2022 001-240-4125-00000 Aug 22 premiums 105.00 False 441108 8/5/2022 630-111-4409-00000 May 22 admin fees 300.00 False 441109 8/5/2022 610-000-2179-00000 Aug 22 premiums 2,534.65 False 441110 8/5/2022 610-000-2175-00000 Aug 22 premiums 1,271.85 False 441115 8/4/2022 153-485-4796-20mep 20-CDBG-12040 Micro TA Program Operations 8,390.00 False 441115 8/4/2022 153-485-4796-20bap 20-CDBG-12056 Business Assistance Program Operator 1,200.00 False 441116 8/4/2022 412-100-4450-00000 Emergency removal of trees from Lighthouse Cove RV Park 18,050.00 False 441117 8/4/2022 001-470-4450-00000 Janitorial services for public RR: 06/26-30/2022 350.00 False 441118 8/4/2022 153-485-4796-20mep 20-CDBG-12040 Micro TA Program Operations 14,208.00 False 441118 8/4/2022 153-485-4796-20bap 20-CDBG-12056 Business Assistance Program Operator 4,365.00 False 3,194,989.38
AP - 7-23-22 to 8-5-22 Council (8/10/2022) Page 8 of 8
AP
7-23-22 to 8-5-22 Housing
User: crawlings
Printed: 8/10/2022 10:19:16 AM
Check Date Check Number Description Amount Selected For Void 7/28/2022 441086 City Hall Mats 0.17 False
7/28/2022 441089 Janitorial Supplies- City-Wide 1.71 False 7/28/2022 441089 Janitorial Supplies- City-Wide 4.39 False 7/28/2022 441089 Janitorial Supplies- City-Wide 4.68 False 7/28/2022 441050 Janitorial Supplies- City-Wide 6.03 False 7/28/2022 441089 Janitorial Supplies- City-Wide 7.79 False 7/28/2022 441050 Janitorial Supplies- City-Wide 12.11 False 7/28/2022 441053 office supplies 14.09 False
7/28/2022 441092 Alarm Service for 7/1/22-6/30/23 336.00 False 7/28/2022 441092 Alarm Service for 7/1/22-6/30/23 371.88 False 7/28/2022 441087 PIH Alert Subcription : 8/1/22-7/31/23 419.00 False 7/28/2022 441091 Membership Dues 9/1/22-9/1/23 995.00 False 2,172.85
AP - 7-23-22 to 8-5-22 Housing (8/10/2022) Page 1 of 1
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July 30, 2022
August 5, 2022
110732 - 110742
Regular Pay Overtime Gross Pay # Empl Notes
Dept #110
City Council 2,809.84 2,809.84 5
Dept #111
Admin/City Manager 13,583.78 220.35 13,804.13 4
Dept #112
Comm Dev/Recreation 6,473.23 6,473.23 2
Dept #114
Human Resources 2,571.71 104.48 2,676.19 1
Dept #120
Finance/Utility Billing 16,285.10 16,285.10 5
Dept #130
City Attorney 4,681.12 4,681.12 1
Dept #230
Fire Department 6,841.48 6,841.48 2
Dept #240
Police Department 38,120.32 3,749.18 41,869.50 13
Dept #313
Planning 1,469.36 1 Part-time
Dept #350
Public Works-All Depts 54,925.47 1,074.42 55,999.89 19 + 3 part-time Dept #450
Recreation & Events 1,578.78 1
Dept #480
Swimming Pool Fund 14,856.62 29.60 14,886.22 2 + 18 Part-time Dept #490
Housing Authority 9,964.33 9,964.33 4
TOTALS 171,113.00 5,178.03 179,339.17 62 + 21 Part-time The payroll summarized above is listed where assigned. The actual costs of each employee are allocated each pay period to the department and/or fund where the actual work was performed.

CHECK NUMBERS

CITY OF CRESCENT CITY PAYROLL END DATE

BI-WEEKLY PAYROLL REPORT PAYROLL PAID DATE

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, FINANCE DIRECTOR
DATE: AUGUST 15, 2022
SUBJECT: QUARTERLY CASH AND INVESTMENTS REPORT AS OF JUNE 30, 2022
______________________________________________________________________

RECOMMENDATION
• Receive and file quarterly cash and investments report as of June 30, 2022

BACKGROUND
California Government Code Section 53600 requires timely reporting of local agency investment transactions and portfolio to the agency’s legislative body. The Government Finance Officers Association’s (GFOA) best practice recommendation is for local agencies to periodically report cash and investments to the governing body.

ITEM ANALYSIS
Below is a summary of the City’s cash and investments as of June 30, 2022 (general ledger balances). These totals do not include fiduciary funds that are held by other entities (e.g. trust account held by PARS for the City’s OPEB liability).

Quarterly Cash and Investments Report June 2022
August 15, 2022
2 • Cash
o Petty Cash
The City maintains petty cash in various departments for change drawers and incidental purchases.
o Bank Accounts
Amounts listed are general ledger amounts and reflect activity through June 30, 2022. These amounts include checks that have been written but not yet presented to the bank (outstanding checks) and deposits that have been made but not yet recorded by the bank (deposits in transit). The general ledger balance reflects the City’s balances more accurately than the bank statements of the same date. Transactions are recorded by finance staff during various reconciliation processes which may not all be complete as of the writing of this report. Any final updates are not anticipated to be significant.
▪ US Bank Main – This is the City’s checking account. All cash receipts and accounts payable are processed through this account. Balances fluctuate based on activity and cash flow needs. When funds accumulate that are not immediately
needed for cash flow, they are transferred to LAIF. When Account Balance
Petty Cash 1,350
Bank Accounts
US Bank Main 808,657
US Bank Payroll -
US Bank Savings (CDBG Program Income) 1,800
US Bank Housing Authority 46,255
US Bank Sewer Fund Capital Reserve 59,124
US Bank Water Fund Debt Service Reserve 350,291 1,266,127 Investment (Pooled Funds)
Local Agency Investment Fund (at FMV) 17,925,442
Total 19,192,919
Location/Purpose Amount
Administration - Petty Cash 300
Swimming Pool - Change Drawer 200
RV Park - Change Drawer 350
Utility Billing - Change Drawers 500
Total 1,350
Quarterly Cash and Investments Report June 2022
August 15, 2022
3 additional funds are required to meet immediate needs, they are transferred from LAIF into the main checking account.
▪ US Bank Payroll – This is a Zero Balance Account (ZBA). When payroll expenditures (direct deposits, checks, and wire transfers) are presented to the bank, the amount of the expenditure is automatically transferred from the main checking account into the payroll account.
▪ US Bank Savings (CDBG Program Income) – The California Department of Housing and Community Development (HCD),
which administers our Community Development Block Grant (CDBG) strongly suggests using a separate, interest-bearing bank account for Program Income. Interest earned on Program Income is also qualified as Program Income.
▪ US Bank Housing Authority – This account is used to receive funding from the Federal Department of Housing and Urban Development (HUD). Housing Assistance Payments are made from this account. The amount allowed by HUD for
administrative costs is periodically transferred into the City’s main checking account and allocated for costs within the Housing Authority Fund.
▪ US Bank Sewer Fund Capital Reserve – This account was required under the terms of the State Revolving Fund loan. Over a period of 10 years, the City was required to set aside $2,187,700 as a capital reserve. The balance in this account represents the first three years’ contributions plus interest. In October 2017, the City successfully negotiated a contract amendment to the SRF loan, removing the Capital Reserve Requirement. The majority of funds previously held in this account were transferred to the Sewer Fund for an authorized project. The remaining balance is held until needed for a project. ▪ US Bank Water Fund Debt Service Reserve – This account is required under the terms of the Safe Drinking Water loan. The funds will only be available to make the debt service payment should the Water Fund be unable to make payments from its operating account. The debt service reserve will be held in this account until the loan is paid off in 2024. The balance in this account is one year’s debt service plus interest.
o Pooled Cash
With the exception of restricted bank accounts (US Bank Savings, US Bank Housing Authority, US Bank Sewer Fund Capital Reserve, and US Quarterly Cash and Investments Report June 2022
August 15, 2022
4 Bank Water Fund Debt Service Reserve), the City’s cash and investment resources are pooled. The pooling of cash and investments provides several advantages, including better physical custody and control, enhanced investment opportunities, and ease of operations. It also simplifies custody, collection, and disbursements.

It is important to note that the City’s pooled resources include fiduciary, grant, and capital project funds as well as the City’s major operating funds.

The cash and investment totals represent balances as of a specific date and do not necessarily represent amounts available for future appropriations.

The use of pooled cash allows the City to cover negative cash balances in certain funds internally, rather than borrowing from an external source.

Certain funds – particularly when grant-funded – experience a negative cash balance due to the timing of expenditures and the delay in reimbursement. Instead of using external borrowing to cover these timing issues, the City’s pooled cash covers the negative fund(s) until reimbursed. Typically, the General Fund covers the negative funds.

However, when the negative funds are for very large amounts (for example, large CIP projects), the General Fund alone may not have sufficient cash flow to cover the entire negative balance. Per the City’s Debt Policy, short-term cash flow needs may be covered by one of the enterprise funds if necessary, and interest would be paid to the enterprise fund in that case.
• Investments
o Local Agency Investment Fund (LAIF)
The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 and managed by the Treasurer of the State of California. Cash is pooled with cash from local agencies state-wide and invested. Each agency has its own account within the pool. Each participating agency has a maximum account limit of $75 million, with no minimum balance, and is permitted to make up to 15 transactions per month. Investments in LAIF are available upon demand, although 24-hour notice is required for withdrawals of $10 million or more. More information about LAIF can be found at their website: http://www.treasurer.ca.gov/pmialaif/laif.asp. o Current Investment Portfolio
The City’s investment portfolio at this time is 100% in LAIF. o Individual Transactions During Quarter
Quarterly Cash and Investments Report June 2022
August 15, 2022
5 o Individual Securities Held
None.
o Realized and Unrealized Gains/Losses and Market Value Although the City does not hold any securities with a maturity over one year, the City does record a Fair Market Value (FMV) adjustment for its investment in LAIF, consistent with GASB 72. This GASB requirement is to provide transparency for the market value fluctuations in investments that are intended to be sold. Although the City does not sell or intend to sell its investments (which are currently 100% in LAIF) and therefore does not have risk of market losses, we are required to periodically calculate the value of our investments if they were to be sold on a particular date and report that fair market value. The FMV adjustment is calculated quarterly, and the adjustment as of June 30, 2022 was an unrealized loss of $233,796 (or 1.3% of our actual holdings in LAIF on that date). There is no actual (realized) gain or loss as the investments were not sold on that date. The City actually earned a small amount of interest during the quarter.
o Return on Investments
The monthly rate in LAIF as of June 30, 2022 was 0.86%. Crescent City’s Investment Policy specifies the two-year Treasury note as a benchmark, which is to be used for reference purposes only. The daily treasury yield for two-year notes on June 30, 2022 was 2.92%.

LAIF administrative cost as of June 30, 2022 was 0.48% of earnings. By law, LAIF administrative costs may not exceed 5% of the quarterly earnings of the fund, unless the 13-week Daily Treasury Bill on the last day of the fiscal year is below 1%, in which case administrative costs may not exceed 8% of quarterly earnings for the subsequent fiscal year.
o Percentage of Portfolio
▪ 100% LAIF
o Compliance Statement
The City’s investment portfolio as of June 30, 2022 is in compliance with the City’s Investment Policy and is meeting the policy objectives of (1) safety, (2) liquidity, and (3) yield.
4/1/2022 Deposit 500,000 Transfer from main checking to LAIF 4/13/2022 Withdrawal (150,000) Transfer from LAIF to main checking 4/15/2022 Deposit 12,370 Interest earned (Jan - Mar)
4/29/2022 Deposit 200,000 Transfer from main checking to LAIF 6/30/2022 Deposit 600,000 Transfer from main checking to LAIF LAIF Transactions
Quarterly Cash and Investments Report June 2022
August 15, 2022
6 FISCAL ANALYSIS
Preparation of this report is informational in nature and has no direct fiscal impact.

STRATEGIC PLAN ASSESSMENT
This report is consistent with Strategic Plan Goal 3(B) to “Maintain responsible fiscal management and accountability.”

ATTACHMENTS

1. None

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ASHLEY TAYLOR, ECONOMIC DEVELOPMENT AND RECREATION

DIRECTOR
DATE: AUGUST 15, 2022
SUBJECT: CAMPSPOT SERVICE AGREEMENT
______________________________________________________________________

RECOMMENDATION
• Approve and Authorize the City Manager to sign a service agreement between the City and Campspot

BACKGROUND
In the November of 2019, City staff signed an agreement with Campspot for online reservation services for Lighthouse Cove RV Park, at which time the implementation phase was initiated and continued into the Spring of 2020. In March of 2020, COVID-19 hit the community and lockdowns and travel restrictions delayed the process of implementing the platform. This resulted in the service not being brought to completion and the agreement was never fully executed.

In April of 2022, a new Director of Economic Development & Recreation was hired, and the utilization of an online reservation system was re-prioritized and pursued for City Council approval.

ITEM ANALYSIS
Lighthouse Cove RV Park currently utilizes Booking Center for taking park reservations.

This software does not have an online reservation feature, limiting how a guest can interact with the park and locate and reserve a space. Campspot is a fully online booking service that facilitates reservations, amenity use, cancellations, and space management.

Campspot also operates as a resource for individuals to search RV Parks across the country, and as a hosted park, the Lighthouse Cove RV Park would be available in their search engine for individuals to easily locate and begin their reservation. The system Campspot Service Agreement
August 15, 2022
2 would be easy to integrate into the park’s existing website and has functionality that is user friendly.

Staff anticipates completing the necessary setup for this system in the Fall and going live with online reservations this Winter.

FISCAL ANALYSIS
A reservation system is a budgeted expense for the Lighthouse Cove RV Park. Campspot utilizes a $2 per booking fee rather than an annual service fee and could potentially be offset by future fee increases.

There is also a 10% referral fee when a reservation is made directly from the Campspot website. Staff does not anticipate there will be a significant number of reservations being made this way and will monitor the frequency and overall impact as the platform is being utilized.

The current number of transactions is less than 4000 annually, which would keep the RV Park within its current budget of $10,445 for booking software.

Staff will reassess the fiscal impact of the per transaction and referral fees as part of the budget process. If over time the number of referrals has a negative impact on revenue, staff will assess what measures to take in order to mitigate the fees, including evaluating other online reservation options, or increasing fees to offset the additional costs.

Campspot’s service agreement is on a month-to-month basis and can be terminated at any time.

No other costs are associated with the implementation of the service.

STRATEGIC PLAN ASSESSMENT
• Goal 1: Support Quality Services, Community Safety, and Health to Enhance the Quality of Life and Experience of our Residents and Visitors o B. Ensure that information shared between departments, with other agencies, and with the public is both accurate and timely • Goal 2: Promote a Thriving Local Economy
o C. Research and implement methods to increase local tourism and funding tourism promotion

ATTACHMENTS

1. Campspot Order Form

2. Campspot Service Agreement

CAMPSPOT ORDER FORM
This Order Form dated May 25, 2022 (the “Order Form Effective Date”) is made by and between RezPlot Systems, LLC d/b/a Campspot (“Campspot”) and City of Crescent City, aCalifornia Governmental Entity, d/b/a Lighthouse Cove RV Park with an oce at 900 Sunset Circle (“Customer”, “you” or “your”), is made pursuant to and incorporating herein by reference the terms of the Campspot Service Agreement located at https://software.campspot.com/documents/Campspot-Service-Agreement.pdf (the “Agreement”). Capitalized terms not dened herein shall have those meanings given to them in the Agreement. This Order Form will be binding on the parties only when signed by an authorized representative of each party.

1. SERVICES. In general, the Services include features for accepting and managing reservations for park accommodations and other goods and services that you may offer at your park. The Services support bookings directly through Customer’s website and may also support bookings through the Campspot Marketplace. For the purposes of this Agreement, the Campspot Marketplace and its features and technology shall be deemed part of the Services.

2. PRICING.

2.1 BOOKING FEES. You have sole discretion to set the prices for your accommodations and other products and services that you offer using the Services. By logging into your Account, you will be able to enter the list of products and services you offer to Guests, along with the standard price for each item. Campspot will be entitled to the following Booking Fees and other applicable fees. Booking Fees comprise a at transaction fee plus a revenue share calculated as percentage of the total sale, as set forth below.

Booking Fees:
$2.00 per Oine Booking
$2.00 per Online Booking
$2.00 per month per Extended Stay after Month 1
For purposes of this Order Form, a discounted Rental Unit and/or a subsequent cancellation of a Rental Unit shall not reduce the above per-transaction fees. For purposes of this Order Form, “Month” shall mean 28 days within the same calendar month.

2.2 MARKETPLACE FEES. The referral fee of the Rental Unit reservation due to Campspot (as set forth below) will be based on the gross amount charged to a Guest for a booking, including without limitation, all service fees, resort fees, and the like charged to the Guest (but shall exclude taxes). The Marketplace Booking Fee due to Campspot (as set forth below) will be applied to a Guest invoice as a per-site surcharge. The Marketplace Fees (as dened in the Agreement) will be invoiced to you in the calendar month following the month in which the fees were incurred.

Marketplace Fees:
10% Referral fee of the Rental Unit reservation.
$0.00 Booking Fee
Document Ref: HHRJS-96GRC-BQYPD-CQQUA Page 1 of 4
®CAMPSPOT

CAMPSPOT ORDER FORM

1. SERVICES.

2. PRICING.

2.1 BOOKING FEES.

Booking Fees:

2.2 MARKETPLACE FEES.

Marketplace Fees:

In the event of a cancellation in accordance with your standard cancellation policy, if you have refunded the transaction we will credit back or refund the 10% referral fee of the Rental Unit reservation on the amount refunded to the Guest. The Booking Fee shall not be refunded or otherwise reimbursed to you unless the Guest is fully refunded in the event of a cancellation.

All payments shall be made in accordance with Article 3 of the Agreement.

3. TERM. The term for the performance for all Services pursuant to this Order Form shall commence on the Order Form Effective Date and shall continue for a period of twelve (12) months thereafter (“Initial Term”), unless earlier terminated pursuant to the terms of the Agreement. Following the Initial Term, the Services shall automatically renew for an additional (12) month period unless either party terminates the term by providing written notice in accordance with the Agreement.

4. CONFLICT. If any of the terms of this Order Form conict with the terms of the Agreement, the terms of this Order Form shall control, but only as to the conicting terms. Otherwise, all of the terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereby acknowledge and agree to be bound by the terms and conditions of the Agreement and this Order Form.

REZPLOT SYSTEMS,

LLC D/B/A CAMPSPOT
By: ________________________________________
Name: Casey Cochran
Title: Director of Business Development
City of Crescent City
a California Governmental Entity
By: _________________________________________
Name: ______________________________________
Title: _______________________________________
Document Ref: HHRJS-96GRC-BQYPD-CQQUA Page 2 of 4
®CAMPSPOT
All payments shall be made in accordance with Article 3 of the Agreement.

3. TERM.

4. CONFLICT.

IN WITNESS WHEREOF,

REZPLOT SYSTEMS,

LLC D/B/A CAMPSPOT
City of Crescent City
a California GovernmentalEntity
Caseif Cotkrau
Recurring Payment Authorization Form
Customer hereby authorizes RezPlot Systems, LLC or its designee, successor or assign (hereinafter “Campspot”) to withdraw any amounts, including any and all taxes, late charges, processing fees or other sums, owed by Customer to Campspot under any Order Form to the Campspot Service Agreement (collectively, the “Agreement”) by initiating debit entries to Customer’s account at the nancial institution (hereinafter “Bank”) indicated on this authorization form or at any such other Bank as Customer may from time to time use. In the event of default of Customer’s obligation hereunder, Customer authorizes debit of Customer’s account for the full amount due under the Agreement or any portion thereof. Further, Customer authorizes its below indicated Bank to accept and to charge any debit entries initiated by Campspot to Customer’s account. In the event that Campspot withdraws erroneously from Customer’s account, Customer authorizes Campspot to credit Customer’s account for the amount erroneously withdrawn.

Customer understands that this authorization will remain in effect until canceled in writing, and Customer agrees to notify Campspot in writing of any changes to account information or termination of this authorization at least 15 days prior to the next billing date. If the payment dates fall on a weekend or holiday, Customer understands that the payments may be executed on the preceding business day. In the case of a Credit Card or ACH Transaction being rejected for Non Sucient Funds (NSF), incorrect payment information, or incorrectly disputed charges, Campspot may, at its discretion, charge $10 for each returned payment. Campspot will reach out to obtain new payment information and reprocess. I acknowledge that the origination of ACH or Credit Card transactions must comply with the provisions of U.S. law. I certify that I am an authorized person on this bank account/owner of this credit card, and will not dispute these scheduled transactions with my bank so long as the transactions correspond to the terms indicated in this authorization form and the accompanying Agreement.

Please complete the information below:

Name(s) to be listed on Campspot Invoices:_____________________________________________ Email(s) to receive Campspot invoices:_________________________________________________ Phone Number:___________________________________________________________________ Billing Address:____________________________________________________________________ City, State, Zip:____________________________________________________________________ Document Ref: HHRJS-96GRC-BQYPD-CQQUA Page 3 of 4
< j
)CAMPSPOT
Recurring Payment Authorization Form
Checking/Savings Account
Checking Savings
Name on Account_______________________________________________________ Bank Name_______________________________________________________________ Account Number__________________________________________________ Bank Routing Number _____________________________________________________ Bank City/State _____________________________________________________________ Authorization
I _______________________________ (“Customer”) authorize Campspot to debit my bank account or charge my credit card indicated above for all fees owed under the terms of the Agreement for payment of my account.

SIGNATURE _________________________________________ DATE _________________________ Document Ref: HHRJS-96GRC-BQYPD-CQQUA Page 4 of 4
®CAMPSPOT
Routing Number Account Number
MEfc
i:D1234 Sb 7 fl:i : H’D I S M
Authorization
("Customer”) authorize Campspot to debit my bank account or charge my credit card indicated above for all fees owed under the terms of the Agreement for payment of my account.

SIGNATURE DATE
Signature Certificate
Reference number: HHRJS-96GRC-BQYPD-CQQUA
Document completed by all parties on:
25 May 2022 19:14:23 UTC

Signer Timestamp Signature
Casey Cochran
Email: [email protected]
Recipient Verification:

Sent: 25 May 2022 17:57:11 UTC
Viewed: 25 May 2022 19:14:06 UTC
Signed: 25 May 2022 19:14:23 UTC
✔Email verified 25 May 2022 19:14:06 UTC
IP address: 68.32.7.109
Location: Jenison, United States
Signed with PandaDoc
PandaDoc is a document workflow and certified eSignature solution trusted by 30,000+ companies worldwide.

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1 CAMPSPOT SERVICE AGREEMENT
Please Read Carefully.

Updated: March 1, 2022
This service agreement (“Agreement”) is between RezPlot Systems, LLC d/b/a Campspot (“we,” “us,” or “Campspot”) and the campground or park operator that has entered into and executed an order form (“Order Form”) with Campspot (“Customer,” “you” or “your”). This Agreement and the Order Form govern your use of Campspot’s products, services, websites, and content (collectively, the “Services”).

By entering into an Order Form, clicking accept, and/or by accessing and/or using the Services, you acknowledge and agree that you have read, understand and agree to be bound by all of the terms and conditions of this Agreement, effective as of such date (the “Effective Date”), as well as all other applicable rules or policies, terms and conditions and/or agreements that are and/or may be established by Company from time to time, and the foregoing shall be incorporated herein by reference. If you agree to this Agreement and applicable Order Form on behalf of an entity, you represent and warrant that you have authority to bind such entity to this Agreement and Order Form. If you do not accept this Agreement, now or in the future, please stop your use of the Services immediately, in which case any continuing access and/or use of the Services is unauthorized.

1. DEFINITIONS
“Account” shall mean the account to which Campspot will provide you and/or your users with credentials (such as a username and password of your choosing) to access the administrative portal for the Services.
“Booking Fee” means the compensation due to Campspot for Rental Unit reservations made by a Guest.
“Confidential Information” shall have the meaning set forth in Section 7.1 of this Agreement. “Offline Booking” means a booking made by your customer service representative via Campspot’s administrative portal (e.g., https://reservation.campspot.com/admin/booking/...). “Customer Data” shall mean all data provided by you or on your behalf that is associated with your Account, including descriptions, photos, videos, and other content related to your parks, products and/ or services.
“Online Booking” means a booking originating from your own website. The Services will be integrated into your website so that a Guest visiting your website who seeks to make a reservation will be directed to Campspot to complete the booking. This is done through a link that takes the Guest to a page on Campspot’s website that identifies and is configured for your park (e.g., https://reservation. campspot.com/[customer identifier]).
“Disclosing Party” shall have the meaning set forth in Section 7.1 of this Agreement. ^

CAMPSPOT
2 “Effective Date” shall have the meaning set forth in the preamble of this Agreement. “Extended Stay” includes but is not limited to any form of an overnight accommodation, campsite, tent site, cabin, recreational vehicle rental, boat slip, day pass, storage space available for rent using Campspot that is rented or occupied for a term of 28 days or longer consecutively by the same guest(s)
“Guest” means any customer or prospective customer of your campground or park. “Intellectual Property” shall have the meaning set forth in Section 5.1 of this Agreement. “Legal Requirement” shall have the meaning set forth in Section 7.4 of this Agreement. “Marketplace Booking” means a booking that is initiated by Campspot or that the Guest finds through Campspot’s online marketplace (the “Campspot Marketplace”) (e.g., campspot.com), which contains listings of resorts, campgrounds, and parks from many different operators, along with trip planning tools and features that are helpful to consumers planning their camping trips. “Marketplace Fee” means the compensation due to Campspot for Rental Unit reservations made by a Guest via Campspot’s online Marketplace (e.g. Campspot.com), which shall include the Booking Fee for reservations placed through the online Marketplace and/or referral fee for the Rental Unit reservation. “Order Form” shall mean the initial statement of work and any subsequent forms submitted online or in written form, specifying, among other things, the subscription, applicable fees, and additional services under this Agreement.
“Receiving Party” shall have the meaning set forth in Section 7.1 of this Agreement. “Rental Unit” includes but is not limited to any form of an overnight accommodation, campsite, tent site, cabin, recreational vehicle rental, boat slip, day pass, storage space and any add-on available for rent using Campspot. An “administrative hold” made through Campspot shall not constitute a Rental Unit for purposes of calculating fees.
“Representatives” shall have the meaning set forth in Section 7.2 of this Agreement. “Services” shall have the meaning set forth in the preamble of this Agreement. “Term” shall have the meaning set forth in Section 13.1 of this Agreement.

2. THE SERVICES

2.1 Description of Services. The specific Services ordered are listed in the applicable Order Form that the parties may enter into from time to time, each of which is incorporated into this Agreement. In general, the Services include features for accepting and managing reservations for park accommodations and other goods and services you may offer at your park. The Services support bookings by Guests directly through your website and may, at our election, also support bookings through the Campspot Marketplace. For the purposes of this Agreement, the Campspot Marketplace and its features and technology shall be deemed part of the Services, unless otherwise indicated in the applicable Order Form.
^

CAMPSPOT
3 2.2 Scope of License. Subject to the terms of this Agreement, any Order Form (upon Campspot’s acceptance of such order), any applicable documentation provided by Campspot, and payment of all applicable fees, Campspot grants you a limited, non-exclusive, non-assignable right and license to use the Services during the Term of this Agreement solely for your internal business operations. You acknowledge and agree that you will abide by Campspot’s privacy policy located at https://software.campspot.com/privacy-policy, as it may be changed from time to time by Campspot in its sole and absolute discretion, and which such then-current version shall be incorporated herein by reference. You may allow your employees, and Representatives to access and use the Services on your behalf, provided that you shall be fully liable for their acts and omissions with respect to their use of the Services and their failure to comply with the terms, conditions, and obligations set forth in this Agreement and the applicable Order Form.

2.3 Account Setup. Upon registration for the Services, Campspot will provide you and/or your users with credentials (such as a username and password of your choosing) to access the administrative portal and your Account. You will determine the access controls for your users and will be liable for activity occurring under your Account, including without limitation compliance with the terms and conditions of this Agreement. When registering for your Account, you must provide true, accurate, current, and complete information about yourself and your park, and you must continue to maintain and update the information you have provided so that it remains true, accurate, current, and complete for as long as you continue to use the Services.

2.4 Hosting; Maintenance. You acknowledge and agree that Campspot uses third-party service providers to host and provide the Services and store Customer Data, and the protection of such data will be in accordance with such third party’s safeguards for the protection of the security, confidentiality, and integrity of Customer Data. Unless otherwise indicated in the applicable Order Form, technical support for the Services will be as set forth in the Exhibit A hereto. During the Term, Campspot will make available to you such updates, patches and bug fixes with respect to the Services as may, from time to time, be developed and made generally available by Campspot to its clients.

Campspot reserves the right to modify and/or discontinue, temporarily and/or permanently, the Services and/or any features or portions thereof without prior notice. Customer agrees that Campspot will not be liable for any modification, suspension and/or discontinuance of the Services or any part thereof. Please be advised that not all of Campspot’s features may be available on every web browser type or version.

3. FEES

3.1 Prices for Your Products and Services. You have sole discretion to set the prices for your accommodations and other products and services that you offer using the Services. By logging into your Account, you will be able to enter the list of products and services you offer to Guests, along with the standard price for each item. Notwithstanding the foregoing, from time to time Campspot may offer Guests promotions or discounted rates on the Campspot Marketplace (whether offered to all users, a subset of users, or targeted to specific users). You agree that Campspot may offer any Guest a discount off the standard price set by you in Campspot’s sole discretion. However, the discount provided to the Guest will come out of Campspot’s Booking Fee, such that you will still receive the same revenue from a transaction regardless of whether the Guest receives a discount. Campspot may offer such discounts up to the amount of the Booking Fee (in which case the Booking Fee will be reduced down to zero; for smaller discounts, the Booking Fee will be reduced accordingly). ^

CAMPSPOT
4 3.2 Fees for Services. In consideration of the provision of the Services described herein and/or in any Order Form, you agree to pay Campspot the fees set forth in the duly executed Order Form. All fees due and payable by Customer to Campspot under this Agreement must be paid in full without any deduction, set-off, counterclaim or withholding of any kind unless required by law. The fees reflected in such Order Form shall be in U.S. dollars. Campspot may change its fees at any time in its sole and absolute discretion, and such changes shall apply following prior notice of any such change.

Customer’s continued use of the Services following such changes shall be conclusively deemed an acceptance of all such changes.

3.3 Payment of Fees. Unless otherwise set forth in the applicable Order Form, all fees due under an Order Form shall be paid by either credit card or ACH withdrawals from your account pursuant to the terms of a recurring payment authorization form. Fees will be invoiced on or before the 5th of the month following the month that the fees were incurred. Payment is due on or before the 10th of each month for the previous month’s fees. If you have provided a recurring payment authorization form, Campspot will automatically charge your credit card or submit an ACH debit on or about the 10th of each month. If you fail to timely pay fees when due or if Campspot is unable to collect any ACH debit or credit card charge provided pursuant to the recurring payment authorization form, Campspot, at its sole discretion, may either deem such an event as default in accordance with this Agreement. In the case of a credit card or ACH transaction being rejected for Non-Sufficient Funds (NSF), incorrect payment information, or incorrectly disputed charges, Campspot may, at its discretion, charge $10 for each returned payment. Campspot will reach out to obtain new payment information and reprocess.

3.4 Taxes. In addition to the fees listed in the applicable Order Form, Campspot will invoice you for any applicable taxes. If you are exempt from sales tax, Campspot will not invoice you for applicable sales tax provided a copy of a valid sales tax certificate is provided to Campspot. You are solely responsible for any state, local, federal, and foreign taxes or duties imposed in connection with this Agreement, the Services, and any transactions associated with your goods and/or services, and you will hold Campspot harmless from any costs, expenses, fines, or penalties incurred by Campspot relating to such taxes (expressly excluding, however, any taxes imposed on Campspot based on its income).

3.5 Review of Statements; Disputes. You shall promptly review all statements provided by Campspot and notify Campspot in writing of any errors (including without limitation any error in the calculation of the Booking Fees billed or charged) within sixty (60) days of receiving such statements. If you claim that any statement or charge is in error, you must provide written notice to Campspot within such period detailing the disputed amount and the reasons and calculations behind such dispute. All statements, charges, and amounts will be deemed correct, and all claims and disputes related thereto will be deemed waived, unless such written notice is received by Campspot within the required time period.

4. YOUR RESPONSIBILITIES

4.1 Representations and Warranties. You represent, warrant, and agree that: (a) you have all necessary authority to enter into and perform this Agreement; (b) your performance of this Agreement will not violate or conflict with any other agreement to which you are bound; and (c) you will comply with all applicable laws, rules and regulations applicable to your business and to your performance under this Agreement.
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5 4.2 Your Accommodations. You are solely responsible for (i) the accommodations, products, and/ or services that you provide to your Guests, including those which you offer through the Services and/or for which you accept reservations using the Services, (ii) ensuring the quality and safety of such accommodations, products and/or services, and (iii) any and all claims arising out of or relating to such accommodations, products and/or services, including without limitation the use of such accommodations, products and/or services by businesses and consumers. You represent, warrant, and agree that you will (a) operate your business in accordance with prevailing industry standards; (b) deliver all accommodations, goods, and services purchased by Guests as agreed; and (c) handle all customer service requests and disputes by Guests in a professional manner and in accordance with industry standards, with personnel having appropriate training and expertise. You will maintain all required licenses and permits to operate your business and provide the accommodations, goods, and services, and you will maintain adequate insurance coverage appropriate to your industry.

4.3 Policies. You will clearly communicate your policies to Campspot and your Guests in writing, including without limitation your cancellation and refund policies and your policies regarding your use of any personal information you collect, and you will provide prompt written notification in the event of any updates to such policies. You agree that your customer policies (including without limitation your cancellation and refund policies and your policies regarding your use of any personal information you collect) will be reasonable and consistent with industry standards. You will obtain any consents necessary from your Guests or any other person relating to the collection, use, processing, transfer and disclosure of personal information.

4.4 Account Security. You are solely responsible for your and your users’ use of the Services, Account, and access credentials. You agree to make every reasonable effort to prevent unauthorized third parties from accessing the Services and will promptly notify Campspot of any such unauthorized use. You agree that Campspot will be entitled to rely on all information it receives from your Account and may assume that all such information was transmitted by you or on your behalf with your authorization. You will be solely liable for any unauthorized access or misuse of the Account or Services or the access credentials, and you shall hold Campspot harmless from any losses or damages caused by such unauthorized access or misuse.

4.5 Communications from Campspot. You agree to receive certain communications in connection with the Services. When you access and/or use the Services, you are communicating with us and other users electronically, and you consent to receive communications from us electronically. We will communicate with you by e-mail and/or by posting notices on the Services. You acknowledge and agree that all agreements, notices, disclosures and/or other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing. ^

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6 4.6 Your Conduct. Campspot grants you the rights set forth herein, subject to the following conditions:
(a) You shall not modify, disassemble, reverse engineer and/or otherwise reduce to humanperceivable form all or any part of the Services; (b) You shall not use or permit the use of, reproduce and/or otherwise duplicate, disclose, distribute, modify, encumber, time-share, license, sublicense, rent, lease, and/or transfer the Services, any portion thereof, and/or any of your rights thereto;
(c) You shall not submit and/or transmit any emails and/or materials through the Services that contain a virus, worm, Trojan horse and/or any other harmful component; (d) You shall not access all or any part of the Services in order to build a product and/or service which competes with the Services;
(e) You shall not merge the Services or any portion thereof with any other program and/or materials; (f) You shall not copy and/or imitate part or all of the design, layout and/or look-and-feel of the Services and/or individual sections of it, in any form and/or media; (g) You are responsible for the accuracy and quality of the data and content that you submit and shall not violate the intellectual property rights of anyone; (h) You shall act in accordance with all applicable laws, rules and regulations; (i) You shall not submit content that is offensive, including without limitation, bigotry, racism, discrimination, hatred and/or profanity;
(j) You shall not intentionally hold Campspot and/or its officers, directors and/or employees up to public scorn, ridicule and/or defamation;
(k) You shall not adapt, translate, localize, port, and/or otherwise modify the Services and/or any other compiled software provided or made available by Campspot hereunder; (l) You shall not promote and/or provide information about illegal activities and/or physical harm or injury to any group, individual, institution and/or property; (m) You shall not attempt to do any of the following: access data not intended for you, monitor the Services for purposes of gathering data about other customers and their products and/or services, and/or interfere with the Services in relation to any user in any manner; (n) You shall not use the Services for any unlawful purpose and/or to violate any federal, state, international law, code of conduct and/or other guidelines which may be applicable to the Services provided; and/or
(o) You shall not permit any other person and/or entity to engage in any of the foregoing conduct.

4.7 Campspot’s Rights. Campspot reserves the right to disable access to any Account and/or remove any Customer Data that violates the foregoing restrictions. Campspot shall have no liability to you in the event that Campspot takes such action. You agree to indemnify and defend Campspot against any claim arising out of a violation of your obligations under this Article 4.

5. OWNERSHIP

5.1 Intellectual Property. Campspot retains all rights, title, interest and ownership of any and all Intellectual Property and proprietary rights with respect to the Services (including without limitation the Campspot Marketplace), and any other materials provided or made available to you by Campspot hereunder. “Intellectual Property” means all intellectual property including without limitation all patents, inventions, trademarks, service marks, trade names and trade dress, copyrights and copyrightable ^

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7 works, trade secrets, know-how, design rights and database rights. Except for the rights expressly granted to you in this Agreement, all such Services and other materials that are provided or made available, and all work product that is developed, under this Agreement, all modifications, compilations, and derivative works thereof, and all Intellectual Property and proprietary rights pertaining thereto, are and shall remain the property of Campspot and its respective licensors (and to the extent any rights of ownership in any such materials, works, or rights might, for any reason, otherwise vest in Customer, Customer hereby assigns such ownership rights to Campspot).

5.2 Customer Data. You retain all ownership rights in and to the Customer Data provided by you or on your behalf that is associated with your Account. Campspot will take commercially reasonable steps to protect the confidentiality and security of Customer Data residing in your Account, in accordance with Campspot’s Privacy Policy. You are solely responsible for the accuracy, quality, integrity and legality of all Customer Data. By submitting Customer Data, you represent and warrant that such content is truthful, accurate, and complete in all respects, that it does not violate the terms of this Agreement, and that you have adequate rights to submit Customer Data. You also warrant (or warrant on behalf of the owner of such rights) that all confidentiality and moral rights in Customer Data have been waived. Campspot shall not be subject to any obligations of confidentiality regarding any information and/or materials submitted through the Services except as otherwise specified in this Agreement and/or the Privacy Policy and/or as otherwise required by law. Campspot is not responsible for any unauthorized access to, alteration of, and/or the deletion, destruction, damage, loss and/or failure to store any Customer Data. You agree that Campspot may contact your users and/or Guests directly to provide the Services.

5.3 License to Customer Data. You grant Campspot and its Representatives an unrestricted nonexclusive, perpetual, royalty-free, irrevocable, transferable, worldwide right and license to use, reproduce, modify, adapt, translate, display, publish, transmit, and distribute Customer Data and any content you provide or submit in any form or medium as necessary to provide the Services to you and for Campspot’s internal business purposes, including but not limited to product improvement, benchmarking, and data analysis. Campspot may de-identify and anonymize Customer Data. Such de-identified data shall no longer constitute Customer Data or your Confidential Information and Campspot may use such de-identified data for any lawful purpose. In addition, if you provide us with any feedback or suggestions regarding the Services, you agree that we may use such feedback or suggestions for any purpose and without restriction or obligation of compensation or confidentiality, including without limitation to incorporate such feedback or suggestions into future versions of the Services. You further hereby grant campsites, guests and other users the right to access, view and/or use Customer Data posted through the Services in connection with their use of the Campspot website, marketplace and related services. You shall not imply that Customer Data is in any way sponsored and/ or endorsed by Campspot. Campspot may further use Customer Data, including your name, logo and images in its marketing materials, unless you specifically request in writing to opt-out of such use.

5.4 Third-Party Content. The Services may include access to content created, owned, or controlled by third parties (including without limitation links to third-party websites). While we may make these available to you, they are not under our control and we are not responsible for their content, nor do we guarantee their accuracy or availability to you. You may be required to agree to such third parties’ terms and conditions in order to use or access their content or websites. Accordingly, we encourage you to review the terms of use and privacy policies, if any, associated with third-party content or websites.
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8 6. Ratings
After a Guest completes a stay, the Guest may be permitted or encouraged to submit a review based on the customer experience, quality of the accommodations and service received, etc., and Campspot may send out surveys to Guests for this purpose. You understand and agree that we are not responsible for the content or rating of any review, or any other content or materials posted on the Campspot Marketplace by any user, and that we will be under no obligation to remove or modify any review, even if challenged by you, unless you can prove that the review was clearly fraudulent.

You may not review or rate your own business or the business of your competitors, or pay or induce any other person to do so. You may not post any comments or other content related to your business except as expressly authorized by Campspot, and only then if you clearly identify yourself as the owner or operator of the business. You understand and agree that the display of any user-submitted content on the Campspot Marketplace or related sites (whether by you or any other user) does not constitute an endorsement by Campspot of such content or the user.

7. CONFIDENTIALITY

7.1 Confidential Information. “Confidential Information” includes all information related to the business of one party (“Disclosing Party”) and any of its affiliates, clients and other third parties, to which the other party (“Receiving Party”) has access, whether in oral, written, graphic or machinereadable form, in the course of or in connection with the Services, including without limitation: its business, legal, and operational practices, financial, technical, commercial, marketing, competitive advantage or other information concerning the business and affairs, partnerships and potential partnerships, business model, fee structures, personally identifiable customer or employee information, funding opportunities, metrics, know-how, systems, procedures and techniques that has been or may hereafter be provided or shown to the other party, regardless of the form of the communication and the terms and conditions of this Agreement.

7.2 Representatives. Subject to your responsibilities under Section 5.2 hereof regarding any loss and/or breach of any Customer Data, the Receiving Party will keep the Confidential Information confidential, and may disclose the Confidential Information to its officers, directors, employees, agents and subcontractors (and their employees) (“Representatives”) who have a need to know such Confidential Information solely in connection with this Agreement. The Receiving Party will cause such Representatives to comply with this Agreement and will assume full responsibility for any failure to comply with the terms of this Agreement. The Receiving Party will not transfer or disclose any Confidential Information to any third party without the Disclosing Party’s prior written permission and without such third party having a contractual obligation (consistent with this Article 7) to keep such Confidential Information confidential. The Receiving Party will not use any Confidential Information for any purpose other than to perform its obligations under this Agreement.

7.3 Exclusions. Confidential Information does not include information that: (i) is obtained by the Receiving Party from the public domain without breach of this Agreement and independently of the Receiving Party’s knowledge of any Confidential Information; (ii) was lawfully and demonstrably in the possession of the Receiving Party prior to its receipt from the Disclosing Party; (iii) is independently developed by the Receiving Party without use of or reference to the Disclosing Party’s Confidential Information; or (iv) becomes known by the Receiving Party from a third party independently of the Receiving Party’s knowledge of the Confidential Information and is not subject to an obligation of confidentiality.
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9 7.4 Legal Requirements. If the Receiving Party is requested or required to disclose any of the Disclosing Party’s Confidential Information under a subpoena, court order, statute, law, rule, regulation or other similar requirement (a “Legal Requirement”), the Receiving Party will, if lawfully permitted to do so, provide prompt notice of such Legal Requirement to the Disclosing Party so that the Disclosing Party may seek an appropriate protective order or other appropriate remedy or waive compliance with the provisions of this Agreement. If the Disclosing Party is not successful in obtaining a protective order or other appropriate remedy and the Receiving Party is legally compelled to disclose such Confidential Information, or if the Disclosing Party waives compliance with the provisions of this Agreement in writing, the Receiving Party may disclose, without liability hereunder, such Confidential Information solely to the extent necessary to comply with the Legal Requirement.

7.5 Disclosure. In the event that the Receiving Party learns or has reason to believe that Confidential Information has been disclosed or accessed by an unauthorized party, the Receiving Party will immediately give notice of such event to the Disclosing Party.

7.6 Disposition of Confidential Information on Termination. Upon termination of this Agreement or upon the Disclosing Party’s written request, the Receiving Party will return to the Disclosing Party all copies of Confidential Information already in the Receiving Party’s possession or within its control.

Alternatively, with Disclosing Party’s prior written consent, the Receiving Party may destroy such Confidential Information; provided that the Confidential Information is (i) destroyed in accordance with applicable law, rule or regulation and (ii) is rendered unreadable, undecipherable and otherwise incapable of reconstruction, in which case an officer of the Receiving Party will certify in writing to the Disclosing Party that all such Confidential Information has been so destroyed.

7.7 Equitable Relief. Each party acknowledges that a breach of this Article 7 may result in irreparable and continuing damage to the Disclosing Party for which monetary damages may not be sufficient, and agrees that the Disclosing Party will be entitled to seek, in addition to its other rights and remedies hereunder or at law, injunctive or all other equitable relief, and such further relief as may be proper from a court of competent jurisdiction.

8. NO CIRCUMVENTION
You may not use the Campspot Marketplace or other portions of the Services to circumvent the pricing structure of the Services, including without limitation to use the Campspot Marketplace as an advertising platform unconnected to the payment Services, to solicit Guests independent of the Services, or to encourage Guests who find your business through the Campspot Marketplace to complete a booking off of or independent of the Campspot Marketplace. You agree that we may use cookies or other technologies to track a Guest’s purchases after visiting the Campspot Marketplace (as such technologies may be described in Campspot’s Privacy Policy), or otherwise investigate any purchase or transaction made by a Guest in any manner (consistent with Campspot’s obligations to the Guest), and we reserve the right to charge you the Campspot Marketplace Booking Fee for any booking by a Guest that we determine, in our sole discretion, received a purchased good or service through the Campspot Marketplace.
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10 9. AUDITS
Campspot may audit your use of the Services. You agree to cooperate with Campspot’s audit and provide reasonable assistance and access to information. You agree to pay, immediately upon demand, any fees applicable to your use of the Services in excess of your rights. If you do not pay, Campspot can end your Services and/or the Agreement. You agree that Campspot shall not be responsible for any of your costs incurred in cooperating with the audit.

10. DISCLAIMER
THE SERVICES ARE PROVIDED ‘AS IS’ AND CAMPSPOT DOES NOT GUARANTEE THAT THE

SERVICES WILL BE PERFORMED ERROR-FREE OR UNINTERRUPTED, OR THAT CAMPSPOT WILL CORRECT ALL SERVICES ERRORS. YOU ACKNOWLEDGE THAT CAMPSPOT DOES NOT CONTROL

THE TRANSFER OF DATA OVER COMMUNICATIONS FACILITIES, INCLUDING THE INTERNET, AND

THAT THE SERVICE MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF SUCH COMMUNICATIONS FACILITIES. CAMPSPOT IS NOT RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE RESULTING FROM SUCH PROBLEMS. TO

THE EXTENT NOT PROHIBITED BY LAW, THERE ARE NO EXPRESS OR IMPLIED WARRANTIES OR

CONDITIONS INCLUDING FOR HARDWARE, SYSTEMS, NETWORKS OR ENVIRONMENTS OR FOR

MERCHANTABILITY, TITLE, NONINFRINGEMENT, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.

11. LIMITATION OF LIABILITY
NEITHER PARTY NOR ANY OF EITHER PARTY’S OWNERS OR AFFILIATES SHALL BE LIABLE FOR

ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES, OR ANY LOSS OF REVENUE OR PROFITS (EXCLUDING FEES UNDER THIS AGREEMENT), DATA, OR DATA USE.

CAMPSPOT’S MAXIMUM LIABILITY FOR ANY DAMAGES ARISING OUT OF OR RELATED TO THIS

AGREEMENT OR ANY ORDER FORM, WHETHER IN CONTRACT OR TORT, OR OTHERWISE, SHALL

IN NO EVENT EXCEED, IN THE AGGREGATE, THE TOTAL AMOUNTS ACTUALLY PAID TO CAMPSPOT

FOR THE SERVICES UNDER THE ORDER FORM THAT IS THE SUBJECT OF THE CLAIM IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH CLAIM.

ANY DAMAGE IN YOUR FAVOR AGAINST CAMPSPOT SHALL BE REDUCED BY ANY REFUND OR

CREDIT RECEIVED BY YOU UNDER THIS AGREEMENT AND ANY SUCH REFUND AND CREDIT SHALL APPLY TOWARDS THE LIMITATION OF LIABILITY. The foregoing limitations shall in no event apply to either party’s indemnification obligations under this Agreement.

12. INDEMNIFICATION

12.1 By Campspot. Campspot will defend you against any claim, suit, or action by a third party, and pay any court-ordered damages and reasonable attorney’s fees, or settlement amount, resulting from such claim, to the extent the claim alleges that the Services infringe the third party’s Intellectual Property rights. Campspot shall have no indemnification obligation or liability for any claim arising in whole or in part from any: (a) third-party products or services; (b) use of the Services in violation of or in a manner inconsistent with the terms of this Agreement or the applicable documentation; (c) modifications to the Services (other than by Campspot); or (d) use of the Services in combination with any third-party products or services (other than as provided by Campspot). If the Services are, or in Campspot’s opinion is likely to become, the subject of an infringement claim, then Campspot may:
(i) obtain for you the right to continue using the Services; (ii) replace or modify the Services to avoid infringement, if such replacement or modification has substantially the equivalent capabilities as the ^

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11 Services; or (iii) if Campspot is not able to satisfy either (i) or (ii) after commercially reasonable efforts, refund to you any amounts prepaid for the affected portion of the Services for the unused remainder of your subscription term, and discontinue your use of the Services. THIS SECTION SETS FORTH CAMPSPOT’S SOLE OBLIGATION AND LIABILITY, AND YOUR EXCLUSIVE REMEDY, WITH RESPECT TO INDEMNIFICATION AND INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS BY CAMPSPOT.

12.2 By You. You will defend, indemnify, and hold harmless Campspot and its directors, officers, employees, agents and other Representatives, from and against any and all claims, actions, losses, damages, costs, and expenses (including without limitation reasonable attorney’s fees and litigation fees) based upon, arising out of or relating to: (i) any actual or alleged breach of this Agreement by you or any of your employees, contractors, users, agents or other Representatives; (ii) use of the Services in any manner inconsistent with this Agreement or the applicable documentation; (iii) violation by you or your employees, contractors, users, agents or other Representatives of any applicable law or any rights of a third party; (v) negligence or criminal or willful misconduct by you or your employees, contractors, users, agents or other Representatives; and/or (vi) your park, accommodations, or other products or services you provide, Customer Data, or any materials provided by you in connection with the Services (including with respect to any claim of intellectual property infringement regarding the same).

12.3 Process. The indemnified party shall (i) provide notice to the indemnifying party of any claim promptly upon becoming aware of the same, (ii) provide the indemnifying party the sole right to conduct the defense of any claim or action, or the negotiation of any settlement, with respect to a claim and not at any time admit liability or otherwise settle or compromise or attempt to settle or compromise said claim or action except upon the express written instructions of the indemnifying party, and (iii) act in accordance with the reasonable instructions of the indemnifying party and give the indemnifying party such assistance as it shall reasonably require in respect of the conduct of the said defense including without prejudice to the generality of the foregoing the filing of all pleadings and other court processes and the provision of all relevant documents. The indemnified party acknowledges and agrees that it shall use commercially reasonable efforts to mitigate the costs and expenses related to such claim. The indemnified party may reasonably participate in such defense, at its sole expense.

13. TERM AND TERMINATION

13.1 Term. This Agreement shall commence upon the Effective Date and continue until all Order Forms have expired or have been terminated (the “Term”), unless earlier termination in accordance with this Article 13.

13.2 Termination for Breach. If either you or Campspot breaches a material term of this Agreement and fails to correct the breach within thirty (30) days of written specification of the breach, then the breaching party is in default and the non-breaching party may terminate this Agreement and/or the applicable Order Form. The non-breaching party may agree in its sole discretion to extend the 30- day cure period for so long as the breaching party continues reasonable efforts to cure the breach.

Notwithstanding anything herein to the contrary, Campspot may immediately terminate this Agreement by notice to you upon the occurrence of any of the following events: (i) if you assign or attempt to assign this Agreement in breach of Section 15.6 herein, (ii) you fail to comply with laws, rules and regulations applicable to you or the conduct of your business; (iii) breach of your representations and ^

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12 warranties; (iv) in the event of a monetary breach following written notice thereof; and/or (iv) if you make a general assignment for the benefit of creditors or admit in writing your inability to pay debts as they mature.

13.3 Termination for Convenience. Either party may terminate this Agreement and/or any SOW upon thirty (30) days prior written notice to the other party.

13.4 Suspension by Campspot. Campspot may immediately suspend your password, Account, and access to or use of the Services: (i) if you fail to pay Campspot as required under the Agreement and do not cure within the first ten (10) days of the 30-day cure period; (ii) your use of the Services poses a security risk to the Services, Campspot or any other client of Campspot; or (iii) your use of the Services is or is reasonably likely to adversely and immediately impact the Services. Any suspension by Campspot of the Services under this section shall not excuse you from your obligation to make payments under the Agreement.

13.5 Effect of Termination. Upon any termination or expiration of this Agreement for any reason, all rights to access or use the Services shall immediately end. Termination for any reason shall not relieve you of your obligation to pay any fees owed under this Agreement as of the date of termination. Upon termination, you will pay all outstanding fees, charges and expenses owed through the effective date of termination. At your request, and provided you are not in default of this Agreement or any Order Form, for a period of up to sixty (60) days after the termination of the applicable Order Form, Campspot may permit you to access the Services solely to the extent necessary for you to retrieve a file of Customer Data then in the Services environment. You acknowledge and agree that Campspot has no obligation to retain Customer Data and that Customer Data may be irretrievably deleted after sixty (60) days following the termination of the Order Form.

14. DMCA COPYRIGHT POLICY AND COPYRIGHT AGENT
Campspot respects the intellectual property rights of others and expects you to do the same. We reserve the right to block access to and/or remove material that we believe in good faith to be copyrighted material that has been illegally distributed by you and/or third parties and remove and discontinue service to repeat offenders. We will respond to clear notices of copyright infringement when you provide the following:
(i) A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.
(ii) Identification of the copyrighted work claimed to have been infringed. (iii) Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled. (iv) Information sufficient to permit Campspot to contact you, such as your physical address, telephone number, and, if available, an electronic mail address. (v) A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law. (vi) A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the owner of an exclusive right that is allegedly infringed. ^

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13 Contact information for Company’s DMCA Agent for notice of claims of copyright infringement is:

RezPlot Systems, LLC, Attn: Copyright Agent, 38 Commerce Ave. SW, Suite 200, Grand Rapids, MI 49503.

The Copyright Agent will not remove content from the Services in response to phone or email notifications regarding allegedly infringing content, since a valid DMCA notice must be signed, under penalty of perjury, by the copyright owner or by a person authorized to act on his or her behalf. Please submit such notifications by fax or ordinary mail only and as further described by this Article The Copyright Agent should be contacted only if you believe that your work has been used or copied in a way that constitutes copyright infringement and that such infringement is occurring on the Services linked to and/or from the Services. All other inquiries directed to the Copyright Agent will not be responded to.

15. GENERAL

15.1 Entire Agreement. This Agreement, including its schedules, exhibits, attachments (including any Order Form), and any other document which is incorporated by reference (including reference to information contained in a URL or referenced policy), is the complete agreement for the Services ordered by you, and that this Agreement supersedes all prior or contemporaneous agreements or representations, written or oral, regarding the subject matter hereof. Without limiting the foregoing, this Agreement expressly incorporates the Terms of Use provided on the Campspot website and the Privacy Policy available at https://www.campspot.com/privacy-policy.

15.2 Amendments. Except as otherwise set forth in Section 3.2 herein, Campspot may, at any time, for any reason, in its sole and absolute discretion, make changes to this Agreement (including any policy or terms incorporated herein) upon 30 days’ prior written notice to you. Customer’s continued use of the Services following the posting of changes will mean that Customer accepts and agrees to the changes to this Agreement.

15.3 Governing Law. This Agreement shall be governed by and interpreted according to the laws of the State of Michigan (without regard to its conflict of law principles), and the parties hereby consent to the exclusive jurisdiction of the state or federal courts in the State of Michigan to adjudicate any dispute arising under or in connection with this Agreement. Any such dispute shall be brought before the Circuit Court for Kent County, Michigan or the United States District Court for the Western District of Michigan, Southern Division. The parties hereby waive any objection based on inconvenient forum.

The Uniform Computer Information Transactions Act does not apply to this Agreement or orders placed under it.

15.4 Relationship of the Parties. Campspot is an independent contractor and the parties agree that no partnership, joint venture, or agency relationship exists between the parties. Each party will be responsible for paying its own employees, including employment related taxes and insurance. You shall obtain, at your sole expense, any rights and consents from third parties necessary for Campspot and its Representatives to perform the Services under this Agreement. You understand that Campspot’s thirdparty service providers, including any third-party firms retained by you to provide computer consulting services, are independent of Campspot and are not Campspot’s agents. Campspot is not liable for nor bound by any acts of any such third-party service provider. ^

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14 15.5 Actions. Except for actions for nonpayment or breach of Campspot’s proprietary rights, no action, regardless of form, arising out of or relating to this Agreement may be brought by either party more than two years after the cause of action has accrued. The prevailing party in any litigation between the parties relating to this Agreement will be entitled to recover its reasonable attorneys’ fees and costs, in addition to any other relief that it may be awarded.

15.6 Assignment. This Agreement is not assignable by you without the prior written consent of Campspot, which consent shall not be unreasonably withheld. Any attempt at assignment without such consent shall be null and void and of no force and effect, and will constitute a breach of this Agreement. Campspot may assign this Agreement or delegate its obligations hereunder to any party in its sole discretion. Subject to the foregoing, this Agreement will inure to the benefit of the parties and their respective successors and permitted assigns.

15.7 Severability. If any provision of this Agreement is or becomes illegal, invalid, or unenforceable under the law of any jurisdiction, such illegality, invalidity, or unenforceability will not render this Agreement illegal, invalid, or unenforceable as a whole, and such provision will be changed or interpreted so as to best accomplish the objectives of the provision, and the remaining provisions will remain in full force and effect.

15.8 Waiver. No waiver of any of the terms of this Agreement or any Order Form will be valid unless in writing and designated as such. Any forbearance or delay on the part of either party in enforcing any of its rights under this Agreement will not be construed as a waiver of such right to enforce same for such occurrence or any other occurrence.

15.9 Force Majeure. Except for your payment obligations, neither party shall be responsible for failure or delay of performance if caused by: an act of war, hostility, or sabotage; act of God; electrical, internet, or telecommunication outage that is not caused by the obligated party; government restrictions (including the denial or cancellation of any export or other license); or other event outside the reasonable control of the obligated party. Each party will use reasonable efforts to mitigate the effect of a force majeure event. If such event continues for more than thirty (30) days, either party may cancel unperformed Services upon written notice.

15.10 Survival. Any provision of this Agreement which, by its nature, would survive termination of this Agreement will survive any such termination of this Agreement.

15.11 Headings. The headings and titles of the Articles and Sections of this Agreement are not part of this Agreement, but are for convenience only and are not intended to define, limit or construe the contents of the provisions contained herein.

15.13 Notices. If you wish to provide any notice to Campspot under this Agreement, please promptly send written notice to: RezPlot Systems, LLC d/b/a Campspot, 38 Commerce Ave. SW, Suite 200, Grand Rapids, MI 49503. Notices to you may be given by means of a general notice on the Campspot portal for the Services, or may be sent to you by electronic mail to your email address on record in Campspot’s account information. Notices to you may also be given by written communication sent by first class mail or pre-paid post to your address on record in Campspot’s account information, and the mailing of the same shall constitute delivery.
^

CAMPSPOT
15 15.14 Customer Reference. You agree that Campspot may identify you as a recipient of Services and use your logo in sales presentations, marketing materials and press releases, and to develop a brief customer profile for use by Campspot on its website for promotional purposes.

EXHIBIT A
Technical Support
Campspot shall provide technical support during the following hours: Monday - Friday 9AM-8PM ET, Saturday 9AM-6PM ET, excluding holidays. Campspot technical support may be reached by phone at (616) 226-5500 option 2, by email at [email protected], or by chat. The Services are optimized for the Google Chrome web browser. Campspot shall have no obligation for Level 2 or Level 3 defects arising from your use of a web browser other than the current version of Google Chrome.

The rates for technical support are set forth in the applicable Order Form.

Campspot shall exercise commercially reasonable efforts to respond to any technical support request within the following time frames:

Service Level Agreement
Availability
Campspot uses Amazon Web Services as its third-party hosting provider, and will use commercially reasonable efforts to make the Services available to you with a Monthly Uptime Percentage of at least

99.95%. In the event that Amazon Web Services does not meet the Monthly Uptime Percentage, you must provide written notice to Campspot no later than five business days after the last day of that particular month or within such other period stated in the Order Form. In such event, Campspot will provide a service credit to you calculated at ten percent (10%) of net monthly fees owed to Campspot (“Service Credit”) for the applicable Services for the applicable month in which Amazon Web Services does not meet the Monthly Uptime Percentage. The Service Credit will be provided only towards any outstanding balance for Services owed to Campspot, and the remittance of the Service Credit will represent your exclusive remedy, and Campspot’s sole liability for any Unavailability.

Severity Level Response Time
Level 1 Defect (a defect that renders the Service
inoperable)
24 hours
Level 2 Defect (a defect that materially impairs the
Service, with the consequence that your business can be performed but in a restricted or inefficient manner)
3–5 days
Level 3 Defect (a defect that does not significantly
affect your current day-to-day business operations; but the performance or efficiency of your business operations might improve if such defect were to be corrected)
7–10 days
^

CAMPSPOT
16 “Exclusions” means the Services are Unavailable for any of the following reasons:
● Suspension under Section 13.3 of the Agreement;
● Caused by factors outside of Campspot’s reasonable control, including any force majeure event or internet access or related problems beyond the demarcation point of Amazon Web Services; ● That result from any voluntary actions or inactions by you or your Representatives; ● That result from your failure to comply with the Campspot’s documentation; ● That result from your equipment, software or other technology and/or third-party equipment, software or other technology; or
● That result from any scheduled maintenance (not to exceed 30 minutes per month or otherwise occurring between the hours of 1:00 a.m. to 7:00 a.m. Eastern Time). “Monthly Uptime Percentage” is calculated by subtracting from 100% the percentage of one-minute periods during the month in which the Services were Unavailable, prorated for any partial months.

Monthly Uptime Percentage measurements exclude downtime resulting directly or indirectly from any Exclusion.
“Unavailable” or “Unavailability” means a Level 1 Defect (as defined above). ^

CAMPSPOT

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: MARTHA D. RICE, CITY ATTORNEY
DATE: AUGUST 15, 2022
SUBJECT: AMENDMENT TO GREENWORKS, PC CONTRACT

RECOMMENDATION
• Approve and authorize the City Manager to sign Amendment No. 1 to the professional services agreement with GreenWorks, PC for the Design of the Beachfront Park Master Plan Phase 1

BACKGROUND
On October 17, 2019, the Conservancy approved application and awarded the City grant funds to update the Beachfront Park Master Plan.

On March 2, 2020, the City Council approved a contract with PGAdesign to complete the updated Beachfront Park Master Plan. City staff worked closely with the PGAdesign team to develop a comprehensive Beachfront Park Master Plan in order to have a competitive Prop. 68 grant application ready by March 12, 2021.

On February 2, 2021, staff presented the final Master Plan to the community with the cost estimates for the entire project and the specific break down per feature, key area and phases of larger amenities with the focus being to identify priority projects for the Prop. 68 Statewide Park Development and Community Revitalization Program (SPP) grant application due March 12, 2021 for a total of $8.5 million.

In December 2021, the City was notified that it was one of only approximately 100 applications to be awarded Statewide Park funding. That funding was in the amount of $5 million and allocated to the following projects:
• Park Entry at Stamps Way
• Bike Park - Pump Track
• Tolowa Cultural Interpretive Area with Indigenous Plantings • One Mile Class 1 Trail/Exercise Loop
• New ADA Playground
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GREENWORKS, PC CONTRACT AMENDMENT NO. 1
AUGUST 15, 2022
2 The City was also granted $177,952 in Per Capita funding, and the Council approved this allocation to fund the Paths of Culture project on the west side of the park adjacent to the pool and Tolowa Cultural Interpretive Area.

On June 20, 2022, following a very competitive RFP process, the City Council approved a professional services agreement with GreenWorks, PC for the Design of the Beachfront Park Master Plan Phase 1.

ITEM ANALYSIS
On March 4, 2022, Govern Gavin Newsom issued Executive Order (EO) N-6-22 regarding sanctions in response to Russian aggression in Ukraine. The EO directs all state departments subject to the Governor’s authority to take certain steps, including the following:

1. Notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the US government in response to Russia’s action in Ukraine, as well as any sanctions imposed under state law;

2. Directing all contractors and grantees with agreements valued at $5 million or more to report to the department regarding their compliance with economic sanctions imposed by the US government in response to Russia’s action in Ukraine, as well as sanction imposed under state law, if any; and

3. Directing all contractors and grantees with agreements valued at $5 million or more to report on the steps they have taken in response to Russia’s actions in Ukraine.

In response to the notices received by various state agencies, the City has begun adding a clause to all city contracts utilizing state or federal dollars that requires compliance with the economic sanctions imposed by the US government per EO N-6-22. This clause was inadvertently left out of the GreenWorks professional services agreement. The approval of the amendment will remedy that oversight.

FISCAL ANALYSIS
There will be no direct fiscal impact as a result of the recommended action.

STRATEGIC PLAN ASSESSMENT
GOAL 1: SUPPORT QUALITY SERVICES, COMMUNITY SAFETY, AND HEALTH TO

ENHANCE THE QUALITY OF LIFE AND EXPERIENCE OF OUR RESIDENTS AND VISITORS; D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs

ATTACHMENTS

1. Amendment No. 1 to the GreenWorks Professional Services Agreement AMENDMENT NO. 1

TO CITY OF CRESCENT CITY AGREEMENT FOR PROFESSIONAL SERVICES

WITH GREENWORKS, PC
This Amendment No. 1 to the City of Crescent City Agreement for Professional Services with GreenWorks, PC is entered into on this 15th day of August 2022, by and between the City of Crescent City, a California municipal corporation (“CITY”) and, GreenWorks, PC an Oregon corporation (“CONSULTANT”).

WHEREAS, the CITY and CONSULTANT entered into an Agreement for Professional Services (“AGREEMENT”) dated June 20, 2022; and
WHEREAS, an amendment to the Agreement is required to include an inadvertently omitted clause regarding CONSULTANT compliance with Russian economic sanctions as required by Governor Newsom’s EO N-6-22.

NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:

A. AMENDMENT
The Agreement is hereby amended to include the following paragraph:

B. OTHER TERMS AND CONDITIONS
Except as expressly modified in this Amendment No. 1, the terms and conditions of the AGREEMENT and the rights, duties, and obligations of the parties thereunder are unchanged and remain in full force and effect.

The parties hereby cause this Amendment No. 1 to the Agreement for Professional Services to be executed this 15th day of August 2022.

CITY OF CRESCENT CITY: GREENWORKS, PC:

Eric Wier, City Manager Paul Agrimis, Principal
APPROVED AS TO FORM:

Martha D. Rice, City Attorney 22. SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wpcontent/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf .

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

The CONSULTANT must comply with the economic sanctions imposed in response to Russia’s actions in Ukraine, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-countryinformation/ukraine-russia-related-sanctions).

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ASHLEY TAYLOR, ECONOMIC DEVELOPMENT AND RECREATION

DIRECTOR
DATE: AUGUST 15, 2022
SUBJECT: 2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

APPLICATION
_____________________________________________________________________

RECOMMENDATION
• Consider and take the following actions:

1. Approve and adopt Resolution No. 2022-43, A Resolution Approving an Application for Funding and the Execution of a Grant Agreement and Any Amendments Thereto From the 2021-2022 Funding Year of the State CDBG Program

2. Approve and authorize the City Manager to sign the CDBG Statement of Assurances

BACKGROUND
The Community Development Block Grant (CDBG) program is a federally funded program through the Department of Housing and Urban Development (HUD). The principal objective of CDBG is the development of viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for persons of low-and moderate-income.

As a non-entitlement jurisdiction (cities with population less than 50,000 and counties with populations less than 200,000), Crescent City applies for CDBG program funding through the State Department of Housing and Community Development (HCD). HCD receives funding from the federal government and releases a Notice of Funding Availability (NOFA) to invite applications from jurisdictions within California. The most recent NOFA was released on April 19, 2022 with approximately $30 million in funding to be awarded. 2022 CDBG APPLICATION
AUGUST 15, 2022
2 City staff held a public hearing on May 16, 2022 after the NOFA was released to receive public input on which activities the City should apply for funding. The City Council directed staff to prepare applications for two programs:
• Planning and Technical Assistance: Storm Drain Master Plan • Economic Development Microenterprise: Technical Assistance and Forgivable Loan Program
Council further directed staff to investigate ways to obtain additional funding for housing projects such as a Housing Rehabilitation Program for a future application.

ITEM ANALYSIS
Each program or project is a separate application, and all activities must be approved by resolution. All applications are part of a competitive process, in which eligible jurisdictions submit applications by a specific deadline. The deadline for these applications has been extended to August 19, 2022. All applications will be scored and ranked, and the highestranked applications will be funded. This NOFA requires that a consultant or sub-recipient be selected to carry out the program activities before submitting an application.

City staff submitted a Request for Proposals (RFP) for both activities but was only able to obtain a successful proposal for the Storm Drain Master Plan project. The RFP for the Microenterprise Technical Assistance and Financial Assistance Program Operator was submitted to 27 different firms and was advertised locally but the City did not receive any proposals. This is likely due to the rigorous CDBG requirements for an ED Program Operator. As a result, the City will not be able to submit an application for the Microenterprise Technical Assistance and Forgivable Loan program.

The project description for the eligible application and budget is listed below.

Planning and Technical Assistance: Storm Drain Master Plan The City Public Works Department proposes to utilize CDBG funding to begin development of a complete Storm Water Drainage Master Plan for the City. The scope would be taken on in phases with the first phase focused on an assessment of the existing conditions of the storm drainage system which would include mapping, inventory, and field surveying as well as the following:

1. Quantify stormwater runoff under current and ultimate development conditions.

2. Update inventory of existing storm drain system.

3. Identify potential flood hazards and problem areas in each drainage basin.

4. Identify and prioritize capital improvement projects to reduce flood risk including cost estimates.
2022 CDBG APPLICATION
AUGUST 15, 2022
3 Potential additional work if other sources of funding become available are:

5. Recommended improvements to enhance water quality and meet other sustainable objectives.

6. Provide a guide for increasing stormwater resilience within the City.

The master plan would then produce necessary hydrologic modeling and apply those results to each identified sub-basin identified by the existing conditions report. The hydrology would be combined with a hydraulic model, such as Storm Cad or other numerical modeling methods, which would then provide the system wide improvements considering overland, swales, ditches, and underground piping, combined with low impact design features that could potentially also serve to treat the storm water discharges before entering the water supplies. Finally cost estimates and a financial strategy would accompany the documents which the City Council could then use as a decision-making tool to begin an aggressive capital improvement program. The full project is estimated to cost approximately $500,000. However, the CDBG technical assistance grant is limited to $250,000. With this amount, items 1 through 4, described above, including general administration of the grant contract could be accomplished targeting residential drainage basins in the City. This type of project is scaleable so additional areas could be included depending on funding and difficulty of studying a particular basin. Staff anticipates completion of the report by 9/30/2023 depending on when grant funding is received.

The purpose of a storm drain system is to provide conveyance of rainfall from developed areas to outfall points. Residents and property owners receive the benefit of this system by the reduction of flooding which reduces property damage and increases public health and safety. Storm drainage system improvements proposed in a Master Plan are expected to provide an increased level of service to the community. The preparation of a Master Plan also allows the City to prepare long term financial and infrastructure forecasts for planning purposes.

City staff has selected a consultant to execute the Storm Drain Master Plan and will return to council with an agreement once it has been drafted and reviewed.

Next Steps
If the City Council approves the recommended actions, then staff will finalize and submit all required application documents to HCD prior to the deadline of August 19, 2022 for the Planning and Technical Assistance application.

HCD is expected to notify jurisdictions whether their applications are awarded by September and finalize grant agreements by October. If the application is successful, the program can begin as soon as the grant agreement is executed.

FISCAL ANALYSIS
2022 CDBG APPLICATION
AUGUST 15, 2022
4 The proposed program would be fully funded through CDBG if the application is successful; this program does not require a local match. CDBG funds are on a reimbursement basis. The consultant responsible for providing the service will invoice the City periodically, and the City will pay the consultant and then submit a reimbursement request to HCD.

Staff time and consultant services have been paid by the City for the development of this application. If the application is successful, those costs will be reimbursed to the City as part of the General Administration budget.

STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals:
• Goal 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors • Goal 2: Promote a thriving local economy
• Goal 2(D): Collaborate with other jurisdictions and non-profits to maximize regional effectiveness and amplify funding opportunities
• Goal 2(F)(9): Expand on the success of grant funding by maximizing utilization of opportunities with corresponding community needs

ATTACHMENTS

1. Resolution No. 2022-43

2. CDBG Statement of Assurances

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APPENDIX D
Resolution of the Governing Body
__

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG

PROGRAM
BE IT RESOLVED by the ___________________________ of the of _____________ as follows:

SECTION 1:

The __________________________ has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $ ______________ for the following CDBG activities, pursuant to the January 2022 CDBG NOFA:

List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity) Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution.

SECTION 2:

The hereby approves the use of Program Income in an amount not to exceed $ __________ for the CDBG activities described in Section 1.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City Council City Crescent City City Council 1,000,000.00 Planning & TA - Storm Drain Master Plan
250,000.00
City 0.00
RESOLUTION NO. 2022-43
Applicants are required to use this Resolution in content and form.

APPENDIX D
SECTION 3:

The acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 4:

The hereby authorizes and directs the (title of designated official) _________________, or designee*, to execute and deliver all applications and act on the behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, the (title of designated official) _________________, or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the (title of designated official) _________________, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City City City Manager City's City Manager City Manager a
zl

APPENDIX D
PASSED AND ADOPTED at a regular meeting of the ________________________ of the ___________ of ___________ held on ________ by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
Authorized Signature Date
Signer's Title

STATE OF CALIFORNIA
I, __________________, City/County Clerk of the City/Countof the of ______________ , State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said
on this ___ day of ____________ , 20 .
,
of the of , State of California
By:

Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.

Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
City Council City Crescent City 06/20/22 0 0
0 0
Mayor, City of Crescent City City of Crescent City Robin Patch City Clerk City Crescent City City Council 20.00 June 22 Robin Patch City Clerk City Crescent City Signature Department of Housing and Community 2022 CDBG NOFA
Development
Revised 05/16/2022
APPENDIX J 1
Appendix J: 2022 CDBG Application Certifications and Statement of Assurances
Complete and fully execute the attached 2022 CDBG Application Certifications and Statement of Assurances. The executed statement must be uploaded as a threshold document in the application. The document may not be modified.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and
Community Development Revised
05/16/2022

______
2022 CDBG Application Certifications and Statementof
Assurances
The hereby certifies the following:

1. Legal Authority:

It possesses the legal authority to apply for and execute the proposed activity(s) in the application.

2. Application Authorization:

Its governing body has duly adopted or passes as an official act or resolution, motion, or similar action authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the applicant’s chief executive officer or other designee to act in connection with the application and to provide such additional information as may be required.

3. Citizen Participation:

It has or will comply with all citizen participation requirements, which include, at a minimum, the following components:

A. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who areresidents of slum and blight areas and of areas in which CDBG funds are proposed to be used, and provides for participation of residents in low- and moderate-income neighborhoods as defined by the local jurisdiction – and B. Provides citizens with reasonable ADA compliant and timely access to local meetings, information, and records relating to the grantee'sproposed use of funds, as required by CDBG regulations, and relating to the actual use of funds under this title – and
City of Crescent City
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
C. Provides for technical assistance to groups representative of personsof low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee – and
D. Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program. These include at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodation for the handicapped. This shall include one public meeting during the program design, annual performance report preparation, and formal amendments.

A public hearing shall be conducted prior to application submittal – and E. Solicits and provides for a timely written answer to written complaints and grievances, within 15 working days where practicable – and F. Identifies needs of limited-English speaking residents will be met inthe case of public hearings where limited-English speaking residents can reasonably be expected to participate.

4. National Objective:

It has developed its CDBG Program so as to primarily benefit targeted income person and households and each activity in the program meets one of the three national objectives: benefit to low-and moderate-income persons, elimination of slums and blight, or meets an urgent community need (with prior Department approval) certified by the grantee as such.

5. NEPA Environmental Review:

It consents to assume, and hereby assumes the responsibilities for environmental review and decision-making in order to ensure timely compliance with NEPA by following the procedures for recipients of block grant funds as set forth in 24 CFR Part 58, titled "Environmental Review Procedures for Entities Assuming HUD Environmental Responsibilities." Also included in this requirement is compliance with Executive Order 11988 relating to the evaluation of flood hazards, Section 102(a) of the Flood Disaster Protection Act of 1973 (Public Law 93-234) regarding purchase of flood insurance, and the National STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
Historic Preservation Act of 1966 (16 USC 470) and implementing regulations (36 CFR §800.8).
.

6. Audit/Performance Findings:

It certifies that the State Controller’s Office (SCO) was in receipt of its complete Singe Audit Package by the NOFA application due date or certifies that is exempt from the Single Audit requirements set forth in 2 CFR Part 200.

7. Growth Control:

It certifies that there is no plan, ordinance, or other measure in effect which directly limits, by number, the building permits that may be issued for residential construction or the buildable lots which may be developed for residential purposes; or if such a plan, ordinance, or measure is in effect, it will either be rescinded before receiving funds, or it need not be rescinded because it:

A. Imposes a moratorium on residential construction, to protect health and safety, for a specified period of time which will end when health and safety is no longer jeopardized; or,
B. Creates agricultural preserves under Chapter 7 (commencing withSection 51200) of Part 2 of Division 1 of Title 5 of the Government Code; or, C. Was adopted pursuant to a specific requirement of a State or multi-State board, agency, department, or commission; or,
D. The applicant has an adopted housing element which the Department has found to be in compliance, unless a final order has been used by a court in which the court determined that it is not in compliance with Article 10.6 of Chapter 3 of Division 1 of Title 7 of the Government Code, commencing with section 65580.

8. Uniform Administrative Requirements:

It will comply with the regulations, policies, guidelines and requirements of 2 CFR Part 200 and 24 CFR Part 85 and the CDBG Program Guidelines.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:
______

9. Nondiscrimination:

It shall comply with the following regarding nondiscrimination laws and practices as may be amended from time to time:

A. Title VI of the Civil Rights Act of 1964 (Public Law 88-352).

B. Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) asamended; and will administer all programs and activities related to housing and community development in a manner affirmatively furthering fairhousing.

C. Section 109 of the Housing and Community Development Act of 1974, as amended.

D. Section 3 of the Housing and Urban Development Act of 1968, as amended.

E. Executive Order 11246, as amended by Executive Orders 11375 and 12086.

F. Executive Order 11063, as amended by Executive Order 12259.

G. Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112),as amended, and implementing regulations.

H. The Age Discrimination Act of 1975 (Public Law 94-135).

10.Anti-Displacement/Relocation:

It will comply with the Federal Relocation Act (42 U.S.C. 4601 et seq.).

11.Labor Standards:

It will comply with the following regarding labor standards as may be amended from time to time:

A. Section 110 of the Housing and Community Development Act of 1974, as amended.

Department of Housing and Community
Development
Revised 05/16/22

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
B. Section 1720, et seq. of the California Labor Code regarding public works labor standards.

C. Davis-Bacon and Related Acts as amended (40 U.S.C. §276(a)) regarding the payment of prevailing wage rates.

D. Contract Work Hours and Safety Standards Act (40 U.S.C. §3702) regarding overtime compensation.

E. Anti-Kickback Act of 1934 (41 U.S.C. §51-58) prohibiting "kickbacks" of wages in federally assisted construction activities.

12.Architectural Barriers:

It will comply with the Architectural Barriers Act of 1968 (42 U.S.C. §4151 et seq.) and implementing regulations (24 CFR Parts 40-41)

13.Conflict of Interest:

It will enforce standards for conflicts of interest which govern the performance of their officers, employees, or agents engaged in the award and administration, in whole or in part, of State CDBG grant funds (24 CFR §570.611).

14.Limitations on Political Activities:

It will comply with the Hatch Act (5 U.S.C. §1501, et seq.) regarding political activity of employees.

15.Lead Based Paint:

It will comply with the Lead-Based Paint Regulations (24 CFR Part 35) which prohibit the use of lead-based paint on projects funded by the program.

16.Debarred Contractors:

It certifies that neither the applicant or its staff are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal assistance programs, in any proposal submitted in connection with the CDBG program, per the Excluded Party List System located at https://www.sam.gov/SAM/. In addition, the applicant will not award contracts STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
to or otherwise engage the services of any contractor while that contractor (or its principals) is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation from the covered transaction, in any proposal submitted in connection with the CDBG program under the provisionsof 24 CFR Part 24.

17.Inspection of Grant Activities:

It will give HUD, the Comptroller General, the State Department of Housingand Community Development, or any of their authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant.

18.Cost Recovery:

It will not attempt to recover any capital costs of public improvements assisted in whole or part with CDBG funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless:

A. CDBG funds received are used to pay the proportion of such fee or assessment that relates to the capital costs of public improvementsthat are financed from revenue sources other than CDBG funds; or B. For purposes of assisting any amount against properties owned and occupied by persons of low- and moderate-income who are not personsof very low income, that it lacks sufficient funds received from CDBG Program to comply with the requirements of this clause.

19.Procurement:

It will follow the federal procurement policies per 24 CFR §200.317 et seq.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov

20. Excessive Force:

It will adopt and enforce policies:

A. Prohibiting the use of excessive force by its law enforcement agencies against individuals engaged in non-violent civil rights demonstrations; and
B. Enforcing applicable State and local law against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstration within its jurisdiction.

21. Anti-Lobbying:

A. It certifies and agrees that no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant,loan, or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

22. Compliance with Laws:

The jurisdiction will comply with all applicable laws, rules, and regulations governing the activities being applied for herein.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES ANDHOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
2022 CDBG NOFA
Authorized Signatory Initials:

Department of Housing and Community
Development
Revised 05/16/22

______
I hereby certify under penalty of perjury that all information contained in this Statement of Assurances (including all supporting documentation) is true and correct. I understand and acknowledge that making false statements on this certification, including any documents submitted in support of it, is a crimeunder federal and California state laws, which may result in criminal prosecution and fines.

Printed Name of Authorized Representative (per the Resolution) Signature Title Date
Eric Wier City Manager

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, DIRECTOR OF PUBLIC WORKS
MARTHA D. RICE, CITY ATTORNEY
DATE: AUGUST 15, 2022
SUBJECT: ELECTRIC VEHICLE CHARGING STATIONS ORDINANCE ADOPTION ______________________________________________________________________

RECOMMENDATION
• Open public hearing
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Close public hearing
• Waive full reading, read by title only, and adopt Ordinance No. 831, AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY

AMENDING THE CRESCENT CITY MUNICIPAL CODE BY ADDING
CHAPTER 15.36, PERMITS FOR ELECTRICAL VEHICLE CHARGING
STATIONS, TO TITLE 15, BUILDINGS AND CONSTRUCTION

BACKGROUND
State law requires all cities and counties to approve an application for the installation of electric vehicle charging stations, as defined, through the issuance of over-the-counter permits, unless the city makes specified written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.

State law provides for the implementation of consistent statewide standards to achieve the timely and cost-effective installation of electric vehicle charging stations throughout the State. State law requires each city and county to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations.

ITEM ANALYSIS
EV Charging Stations Ordinance
AUGUST 15, 2022
2 It is the purpose of this ordinance to provide an expedited administrative permit review process for electric vehicle charging stations. The ordinance contains the following mandatory provisions:
• Requires the Building Official to adopt a checklist of all requirements with which electric vehicle charging stations must comply in order to be eligible for expedited review;
• Requires the City’s adopted checklist to be published on the City’s website; • Allows for electronic submittal of permit applications and associated supporting documentation;
• Upon confirmation that applicant has submitted all required information and that the EV charging station will not have a specific, adverse impact to public health and safety or building occupants, the Building Official must issue the permit; • Potential specific, adverse impacts to public health and safety or building occupants will require a CUP or project alteration;
• Actual specific, adverse impacts to public health and safety or building occupants will result in the denial of the permit application; and • Denials and CUP requirements may be appealed to the Planning Commission.

Staff have also included a draft of the “checklist” to be adopted by the Building Official as an attachment to this staff report.

The ordinance will take effect 30 days after its adoption.

FISCAL ANALYSIS
The costs associated with adopting the ordinance include staff time and costs to publish the ordinance summaries. There is also a potential for savings in future staff time as this ordinance and its associated processes may help to streamline the process of obtaining an over-the-counter electrical vehicle charging station permit. The fees for the permits themselves are calculated the same as any other building permit fee.

STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan goals:

GOAL 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors.

C. Empower and utilize Police, Fire, and Public Works departments to make Crescent City one of the safest cities in the United States D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
GOAL 2: Promote a thriving local economy
F. Plan and prepare for the growth and future needs of the Crescent City community by:

EV Charging Stations Ordinance
AUGUST 15, 2022
3 • Evaluating and updating the City’s Municipal Code to assure maximized efficiencies, clarity, and effectiveness

ATTACHMENTS
• Ordinance No. 831 (as introduced)
• Draft Checklist for EV Charging Station Permits
ORDINANCE NO. 831

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY

AMENDING THE CRESCENT CITY MUNICIPAL CODE BY ADDING CHAPTER

15.36, PERMITS FOR ELECTRIC VEHICLE CHARGING STATIONS, TO TITLE 15,

BUILDINGS AND CONSTRUCTION
WHEREAS, State law requires all cities and counties to approve an application for the installation of electric vehicle charging stations, as defined, through the issuance of specified permits, unless the Building Official makes specified written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact; and WHEREAS, State law provides for the implementation of consistent statewide standards to achieve the timely and cost-effective installation of electric vehicle charging stations throughout the State; and
WHEREAS, State law requires each city and county to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations; and
WHEREAS, State law authorizes the city in developing the ordinance, to refer to guidelines contained in a specified guidebook and authorizes the adoption of an ordinance that modifies the checklists and standards found in the guidebook due to unique conditions; and
WHEREAS, the adoption of this ordinance is necessary to implement the state-mandated expedited process for approving applications for the installation of electric vehicle charging stations.

NOW, THEREFORE, the City Council of the City of Crescent City ordains as follows:

SECTION 1. RECITALS. The City Council finds the above recitals to be true and correct and are incorporated herein as if set forth in full.

SECTION 2. CODE AMENDMENT. The Crescent City Municipal Code is hereby amended by adding Chapter 15.36, Permits for Electric Vehicle Charging Stations, to Title 15, Buildings and Construction, as follows:
[CONTINUED ON NEXT PAGE]
CRESCENT CITY ORDINANCE NO. 831 PAGE 2 OF 5
Chapter 15.36 – Permits for Electric Vehicle Charging Stations

15.36.010 – Purpose
It is the purpose of this chapter to comply with Government Code Section 65850.7, which requires the City to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations.

15.36.020 – Definitions
(a) “Electric vehicle charging station” or “charging station” means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. (b) “Specific, adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
(c) “Electronic submittal” means the utilization of one (1) or more of the following:
(1) Electronic mail or email.
(2) The internet.
(3) Facsimile.
(d) “Association” means a nonprofit corporation or unincorporated association created for the purpose of managing a common interest development.

15.36.030 – Expedited Plan Check Review Process
Consistent with Government Code Section 65850.7, the Building Official shall implement an expedited administrative permit review process for electric vehicle charging stations and adopt a checklist of all requirements with which electric vehicle charging stations must comply in order to be eligible for expedited review. The expedited administrative permit review process and checklist may refer to the recommendations in the checklist prescribed by the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” published by the Governor’s Office of Planning and Research. The City’s checklist must be published on the City’s website.

15.36.040 – Electronic Submittals.

Consistent with Government Code Section 65850.7, the Building Official must allow for electronic submittal of permit applications covered by this chapter and associated supporting documentation. In accepting such permit applications, the Building Official will also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant.

CRESCENT CITY ORDINANCE NO. 831 PAGE 3 OF 5

15.36.050 – Association Approval
Consistent with Government Code Section 65850.7, the Building Official must not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined herein.

15.36.060 – Permit Application Processing
(a) Prior to submitting an application for processing, the applicant must verify that the installation of an electric vehicle charging station will not have specific, adverse impacts to public health and safety and building occupants. Verification by the applicant includes but is not limited to: electrical system capacity and loads; electrical system wiring, bonding and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; areas of charging station equipment and vehicle parking.
(b) A permit application that satisfies the information requirements in the City’s checklist will be deemed complete and be promptly processed. Upon confirmation by the Building Official that the permit application and supporting documents meet the requirements of the City’s adopted checklist, and is consistent with all applicable laws, the Building Official shall, consistent with Government Code Section 65850.7, approve the application and issue all necessary permits. Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the Building Official. If the Building Official determines that the permit application is incomplete, he or she must issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.

15.36.070 – Technical Review.

It is the intent of this chapter to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the Building Official’s authority to address higher priority life-safety situations. Each application will be reviewed for compliance with all applicable local, state and federal health and safety requirements. Applicable local laws are limited to those standards and regulations necessary to ensure that the electric vehicle charging station will not have a specific, adverse impact upon the public health or safety.

15.36.080 – Electric Vehicle Charging Station Requirements. (a) Electric vehicle charging station equipment shall meet the requirements of the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities Commission.

CRESCENT CITY ORDINANCE NO. 831 PAGE 4 OF 5
(b) Installation of electric vehicle charging stations and associated wiring, bonding, disconnecting means and overcurrent protective devices must meet the requirements of Article 625 and all other applicable provisions of the California Electrical Code.
(c) Installation of electric vehicle charging stations must be incorporated into the load calculations of all new or existing electrical services and meet the requirements of the California Electrical Code. Electric vehicle charging equipment is to be considered a continuous load.
(d) Anchorage of either floor-mounted or wall-mounted electric vehicle charging stations must meet the requirements of the California Building or Residential Code as applicable per occupancy, and the provisions of the manufacturer’s installation instructions. Mounting of charging stations must not adversely affect building elements.

15.36.090 – Permit Denial and Appeal
(a) Pursuant to government Code Section 65850.7(b), the City may require an applicant to obtain a conditional use permit if the Building Official makes a written finding, based on substantial evidence in the record, that the proposed electric vehicle charging system could have a specific adverse impact upon public health and safety. The intent of the CUP is to put in place mitigation measures to protect the public health and safety. Any conditions imposed on an application to install an electric vehicle charging station must be designed to mitigate the specific, adverse impact upon the public health and safety at the lowest cost possible. (b) Pursuant to Government Code Section 65850.7(c), the City may deny a permit application if the Building Official makes a written finding, based on substantial evidence in the record, that the proposed electric vehicle charging system would have a specific, adverse impact upon the public health and safety, and there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. The findings must include the basis for the rejection of the potential feasible alternatives of preventing the adverse impact.
(c) The decision of the Building Official to require a conditional use permit or to deny an application for a permit under subsections (a)-(b) may be appealed to the Planning Commission by filing a written notice of appeal with the City Clerk within 30 days of the date of decision of the Building Official. The appeal will be heard by the Planning Commission within 45 days of receipt of the notice of appeal. ***END TEXT AMENDMENT***
SECTION 3. SEVERABILITY. If any part of this Ordinance is held to be invalid or inapplicable to any situation by a court of competent jurisdiction, such decision will not CRESCENT CITY ORDINANCE NO. 831 PAGE 5 OF 5
affect the validity of the remaining portions of this Ordinance or the applicability of this Ordinance to other situations.

SECTION 4. CEQA FINDINGS. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA Guidelines, and has been found to be exempt from CEQA as this ordinance is not a “project” as defined by the law.

SECTION 5. EFFECTIVE DATE & PUBLICATION. This Ordinance will become effective 30 days after the date of its adoption. The City Clerk shall cause this ordinance to be published in a newspaper of general circulation in Del Norte County once within 15 days of its adoption in accordance with the requirements of Government Code Section 36933.

INTRODUCED at a meeting of the City Council of the City of Crescent City held on July 18, 2022.

PASSED AND ADOPTED by the City Council of the City of Crescent City at a regular meeting of the City Council held this 15th day of August 2022 by the following polled vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jason Greenough, Mayor
ATTEST:

Robin Altman, City Clerk
APPROVED AS TO FORM:

Martha D. Rice, City Attorney
P a g e 1 | 4

RESIDENTIAL AND NON-RESIDENTIAL

BUILDING PERMIT SUPPLEMENTAL

ELECTRIC VEHICLE CHARGING STATIONS (EVCS)
building permit. This Electric Vehicle Charging Station (EVCS) as a supplement to the application for a Please complete the following information related to permitting and installation of an document contains the technical aspects of EVCS installations and However, if it is determined that the installation Upon this checklist being deemed complete, a permit will be issued to the applicant. is intended to help expedite permitting and use for electric vehicle charging. would have a specific adverse impact on
public health or safety, the permit may be denied. If it is determined that the installation could have a specific adverse impact to public health or safety, then the applicant may This checklist substantially follows the be required to apply for a conditional use permit. “Plug-In Electric Vehicle Infrastructure Permitting
Checklist” contained in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” and is purposed to augment the guidebook’s checklist. https://www.opr.ca.gov/docs/ZEV_Guidebook.pdf P a g e 2 | 4

EVCS SUPPLEMENTAL
General Job Location Information
Job Address: ____________________________________ Permit No. ________________ ☐Single-Family ☐ Multi-Family (Apartment) ☐ Multi-Family (Condominium) ☐Commercial (Single Business) ☐Commercial (Multi-Businesses) ☐Mixed-Use ☐ Public Right-of-Way
Location and Number of EVCS to be Installed:

Garage ______ Parking Lot _____ Street Curb _____ Other _______ Description of Work:

Applicant Info
Applicant Name: ____________________________________________________________ Applicant Phone & Email: _____________________________________________________ Contractor Info
Contractor Name: ___________________________________________________________ License No. and Type: _______________________________________________________ Contractor Phone & Email: ____________________________________________________ Owner Info
Owner Name: ______________________________________________________________ Owner Phone & Email: _______________________________________________________ P a g e 3 | 4
Project Details
EVCS Charging Level:
☐Level 1 (120V) ☐Level 2 (240 V) ☐ Level 3 (480V)
Maximum Rating (Nameplate) of EV Service Equipment = ___________ kW Voltage EVCS = ______ V Manufacturer of EVCS: ____________________________ Mounting of EVSE: ☐ Wall Mount ☐ Pole Pedestal Mount ☐ Other _____________ System Voltage:
☐120/240V, 1ϕ, 3W ☐120/208V, 3ϕ, 4W ☐120/240V, 3ϕ, 4W
☐277/480V, 3ϕ, 4W ☐Other ________________
Rating of Existing Main Electrical Service Equipment = __________ Amperes Rating of Panel Supplying EVSE (if not directly from Main Service) = ________ Amps Rating of Circuit for EVSE: __________ Amps / __________ Poles AIC Rating of EVSE Circuit Breaker (if not Single Family, 400A) = __________ A.I.C. (or verify with Inspector in field)
Specify Either Connected, Calculated or Documented Demand Load of Existing Panel:
☐ Connected Load of Existing Panel Supplying EVSE = __________ Amps ☐ Calculated Load of Existing Panel Supplying EVSE = __________ Amps ☐ Demand Load of Existing Panel or Service Supplying EVSE = _________ Amps (Provide Demand Load Reading from Electric Utility)
➢ Total Load (Existing plus EVSE Load) = __________ Amps P a g e 4 | 4
For Single Family Dwellings, if Existing Load is not known by any of the above methods, then the Calculated Load may be estimated using the “Single-Family Residential Permitting Application Example” in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” https://www.opr.ca.gov EVSE Rating __________ Amps x 1.25 = __________ Amps = Minimum Ampacity of EVSE Conductor = # __________ AWG
For Single-Family:

Size of Existing Service Conductors = # __________ AWG or kcmil - or –
Size of Existing Feeder Conductor Supplying EVSE Panel = # __________ AWG or kcmil (or Verify with Inspector in field)
Verification
I hereby acknowledge that the information presented is a true and correct representation of existing conditions at the job site and that any causes for concern as to life-safety verifications may require further substantiation of information. ______________________________________ ___________________________ Signature of Permit Applicant Date

MINUTES
Crescent City Housing Authority

REGULAR MEETING
MAY 16, 2022 AT 6:00 P.M.

FLYNN CENTER, 981 H STREET, CRESCENT CITY CA 95531
Call to Order Chairman Greenough called the meeting to order at 7:05 p.m.

Roll Call Board Members present: Altman, Inscore, Smith, and Chair Greenough
Board Member absent: Vice Chair Isaiah Wright
Others present: Housing Authority Executive Director
Megan Miller, City Manager Eric Wier, City Attorney Martha Rice, and City Clerk/Administrative Analyst Robin Patch

COMMUNICATIONS
PUBLIC COMMENT PERIOD – None
CONSENT CALENDAR - None
HOUSING DIRECTOR’S REPORT - None
PUBLIC HEARING - None
CONTINUING BUSINESS – None

NEW BUSINESS
Housing Authority Executive Director Miller introduced Bill Rice from Synergy; a California nonprofit public benefit corporation based out of Los Angeles. In a tenant-based program; a contract is created for that unit; when they move, a new contract is created. A strategy is how to bring more affordable housing here; and how project-based vouchers will help make that happen. Director Miller explained the project-based voucher program. This particular proposal is a good direction for us to do to get more affordable housing into our community. Mr.

Rice stated that they have recently acquired Valhalla Pacific Townhomes and they will get up to 25 project-based vouchers for Valhalla. Council Member Inscore asked when they acquired the property; Mr. Rice stated they acquired in December 2021; Council Member Inscore stated that since this is a high visibility project, it will be good for the community to see the progress in updating the units. Mr. Rice stated a lot of work is being done on the property to include ADA adjustments. City Manager Wier stated that Mr. Rice has been great to work with especially in the area of obtaining tax credits. Council Member Smith asked if they don’t meet their end of the bargain (owner) what would happen; Director Miller stated they wouldn’t get paid by the Housing Authority.

There were no public comments.

On a motion by Director Inscore, seconded by Director Smith, and carried on a 4- 0 polled vote with Vice-Chair Wright being absent, the Housing Authority Board of Directors to conditionally award 25 Project Based Vouchers (PBV’s) to Synergy pending completion of (or exemption from) NEPA review and subsidy layering analysis prior to execution of a Housing Assistance Payments Contract and approved and adopted Resolution No. HA2022-02, A RESOLUTION OF

THE BOARD OF DIRECTORS OF THE CRESCENT CITY HOUSING

AUTHORITY APPROVING THE SELECTION OF A HOUSING CHOICE

VOUCHER PROJECT BASED VOUCHER PROPOSAL
PUBLIC HEARING - None

ADJOURNMENT
There being no further business to come before the Crescent City Housing Authority Board of Directors, Chair Greenough adjourned the meeting at 7:23 p.m. to the next regularly scheduled meeting of the Housing Authority of June 20, 2022 at Flynn Center, 981 H Street, Crescent City, CA 95531 ATTEST:
____________________________
Robin Patch, City Clerk

CITY COUNCIL AGENDA REPORT

CRESCENT CITY HOUSING AUTHORITY
TO: CHAIR GREENOUGH AND MEMBERS OF THE BOARD
FROM: ERIC WIER, CITY MANAGER
BY: MEGAN MILLER, HOUSING DIRECTOR
DATE: AUGUST 15, 2022
SUBJECT: HOUSING ADVISORY COMMISSION APPOINTMENTS
______________________________________________________________________

RECOMMENDATION
• Appoint Mari-Ann Wiedig, Gary Green, and Tanya Phillips to serve on the Housing Advisory Commission.

BACKGROUND
The Housing Advisory Commission serves as an oversight / advisory panel to the City of Crescent City Housing Authority. When substantial program changes are being recommended by CCHA management, the Housing Advisory Commission is the first line of review. The Housing Advisory Commission plays a significant role in development of the Annual and 5-Year PHA Plans.

ITEM ANALYSIS
The Housing Advisory Commission is comprised of community members and resident members, representing residents assisted by CCHA. We recently had two longstanding members step down from their positions due to relocation from our area, and coupled with a previous vacancy, we have three seats to fill. Notification of the vacancies was circulated in May, and we received 8 applications. The Housing Advisory Commissioners reviewed the applications at a meeting in July and selected 3 applicants to recommend to the Board of Directors for appointment.

Applications for the candidates recommended by the Housing Advisory Commission are included for your review.

FISCAL IMPACT
None.

RECEIVED
APR 2 6 2022

HOUSING AUTHORITY

CITY OF CRESCENT CITY

HOUSING AUTHORITY
235 H Street
Crescent City, CA 95531
Mayor Jason Greenough
Council Member Ray Altman
Mayor Pro Tem Isaiah Wright
Council Member Blake Inscore
Council Member Beau Smith

APPLICATION FOR APPOINTMENT
for the

CITY HOUSING AUTHORITY COMMISSION VACANCY

THIS DOCUMENT IS PUBLIC INFORMATION
1 Name of applicant: ' 1. v v H UCC h) I
T z AT Address > (!7hi A7 5/ 2. : A-7 A 1 A/t b / Vc FC< Home telephone number: 3 ^ ^ ^ 5/ / d? .

Telephone number where you may be reached during business hours, 8:00 a.m. to 5:00 p.m. b 7~ */ /o0 - 4. Would you be available for meetings Weekends ^ ? in the daytime , evenings
/ 5. Are you a City employee? Yes No i/
i
5 o/-n <° £ A /c ^ CCJ
77-0) t'/ S-trf'TZ

6. Brief resume: TLhftt/
ACEL CbAt'A* ev- t 7
/Z-7 £/ ATI A r
. ( 7 \ y /
<C- AAAA < YTZ AAIE f yf / ’ ^
Ay /VcZ <L> f
{ A'M
A/YY>- /2A<(7<c7A 7Y , 1 ) / AJ / A'/7o(Cip ( AyfA A/Y> / / -A x/
/AL> (Y £ A<FS"5' Ay? 5/ A-; yA & <?( f in 7 <£Z AEC

SUPPLEMENTAL QUESTIONNAIRE
PLEASE ANSWER THE FOLLOWING QUESTIONS. A RESUME OR
OTHER RELATED INFORMATION MAY BE ATTACHED.

A. Please state your reason for wanting to serve on the Housing Authority Commission. ~2Z~ OCJ o ^ //Ae A<s. J,
tf /vA &/ i/e Sa-ctA
What is your experience on other agency or organization Boards and/ or Commissions?
B.
/{[ 0 IOGL
C Other information that you believe is important in a review of this application. .

RECEIVED
APR 18 2022

HOUSING AUTHORITY

CITY OF CRESCENT CITY

HOUSING AUTHORITY
235 H Street
Crescent City, CA 95531
Mayor Jason Greenough
Council Member Ray Altman
Mayor Pro Tem Isaiah Wright
Council Member Blake Inscore
Council Member Beau Smith

APPLICATION FOR APPOINTMENT
for the

CITY HOUSING AUTHORITY COMMISSION VACANCY

THIS DOCUMENT IS PUBLIC INFORMATION
Mcvr\- 1. Name of applicant: f\ n U l l P QUk
j
i s i- / 349

2. Address:

Home telephone number: ~?0 * 3. 7
Telephone number where you may be reached during business hours, 8:00 a.m. to 5:00 p.m. -P6 7 c(s/ - / C <? Would you be available for meetings in the daytime e S> Weekends vieS ? evenings ^ 4. S 1

5. Are you a City employee? Yes No

6. Brief resume:

SUPPLEMENTAL QUESTIONNAIRE
PLEASE ANSWER THE FOLLOWING QUESTIONS. A RESUME OR
OTHER RELATED INFORMATION MAY BE ATTACHED.

A. Please state your reason for wanting to serve on the Housing Authority Commission. What is your experience on other agency or organization Boards and/or Commissions?
B.

C Other information that you believe is important in a review of this application. .

Supplemental Questionnaire - Mari-Ann Wiedig
A. Please state your reason for wanting to serve on the Housing Authority Commission. I worked as a clerk in the Housing Authority Office from July 2016 until February 2022. I feel the Housing Authority is a great program and has assisted Del Norte County in helping the low income and homeless people find a home and stabilize their lives. I would like to be a part of the Housing Authority Commission and assist in maintaining this program and helping this program grow. I think my experience within the Housing Authority will be a benefit to the Commission. B. What is your experience on other agency or organization Boards and/or Commissions? I have 30 years experience as a Civil Service employee with the United States Air Force. I began my career June 1,1974 and retired May 31, 2004. I retired as a GS-12, Management Systems Analyst.

Throughout my career I was involved in many committees as an attendee and as a lead. I have worked with many organizations and agencies and have always been able to contribute my knowledge and expertise. Example: My last three years I was lead analyst for a program called "Just-In-Time" Contracts, at Hill AFB, Utah. My teams job was to find out why we did not have enough supplies to keep our air craft flying. The supply chain was broken. I suggested we start with the air craft tires. Lead time with the suppliers was one or two years. We were able to put together a team of Air Force, Army, Navy, Coast Guard, and Marines. Because everyone was on "one team" we could anticipate the quantity of tires that were needed for all the "military aircraft". We were able to visit the suppliers and find out what the problems were with the supply chain. It took a little over a year to set up 10 year "just-in- time" contracts, where the supplier would ensure they would maintain an inventory, and the military would pay for them to keep and store the tires and orders would be place at regular intervals. During the same time we were able to solve long-term parts problems for many items. All it takes is communication, the willingness to work and to make changes. C. Other information that you believe is important in a review of this application. My husband and I have lived in Del Norte County since 2004. We like the community,the weather, and our home. I bring to the Advisory Commission - honesty,integrity, and commitment to do a good job. Sincerely, t 9JU ’ Mari-Ann Wiedig
«

DECEIVED
APR 2 8 20??

HOUSING AUTHORITY

CITY OF CRESCENT CITY

HOUSING AUTHORITY
235 H Street
Crescent City, CA 95531
Mayor Jason Greenough
Council Member Ray Altman
Mayor Pro Tem Isaiah Wright
Council Member Blake Inscore
Council Member Beau Smith

APPLICATION FOR APPOINTMENT
for the

CITY HOUSING AUTHORITY COMMISSION VACANCY
THIS DOCUMENT IS PUBLIC INFO. ATION
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SUPPLEMENTAL QUESTIONNAIRE
PLEASE ANSWER THE FOLLOWING QUESTIONS. A RESUME OR
OTHER RELATED INFORMATION MAY BE ATTACHED.

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CITY COUNCIL AGENDA REPORT

CRESCENT CITY HOUSING AUTHORITY
TO: CHAIR GREENOUGH AND MEMBERS OF THE BOARD
FROM: ERIC WIER, CITY MANAGER
BY: MEGAN MILLER, HOUSING DIRECTOR
DATE: AUGUST 15, 2022
SUBJECT: PUBLICATION OF REQUEST FOR PROPOSALS—PROJECT BASED

VOUCHERS
______________________________________________________________________

RECOMMENDATION
• Authorize the publication of a Request for Proposals (“RFP”) seeking new development affordable housing within Del Norte County that qualify to participate in CCHA’s Housing Choice/Project Based Voucher program. The RFP would make available up to 70 Project Based Vouchers.

BACKGROUND
Since the beginning the pandemic, we have been experiencing a severe shortage of available rentals. Prior to the pandemic, an average of 10-12 participant families vacated rentals each month, which would be backfilled by families with newly issued vouchers. The pandemic caused an immediate interruption to the flow of vacancies. In the very beginning, there were shut down orders preventing people from leaving their homes. After the orders were lifted, families continued to hunker down, hesitant to leave safe and familiar places. Eviction protections were enacted, preventing landlords from terminating rental contracts. All these factors combined have drastically and continuously reduced the supply of available units, making it very difficult for voucher holders to find units to lease under our program. Our voucher success rate, historically ranging from 50-55%, has been averaging 25-30% since April 2020, and despite actions we have taken to mitigate the problem (increasing payment standards, increasing landlord outreach efforts, incentivizing owner participation with the use of CARES Act funds) the shortage persists.

ITEM ANALYSIS
To resolve the under-utilization problem, one of the strategies available to us is the application of project-based vouchers. By converting some of our tenant-based vouchers into project-based vouchers, we would be creating a dedicated supply of affordable housing units for our participants. As we have previously selected existing housing units for a commitment of PBV’s (“Valhalla Pacific”) we will be limiting this RFP to new development proposals, with the intention of expanding the supply of affordable housing in our community. We are in the process of drafting the RFP, which is expected to be ready for publication before the end of August.

The structure of PBV is very similar to tenant-based HCV. In both programs, the PHA has a contractual relationship with an owner and operates as a subsidy provider for families who pay income-based rent. The primary difference between the two programs is that with tenant-based HCV, the assistance is tied to the family, and with PBV, the assistance is tied to the unit. After one year of assistance in a PBV unit, the family will have the option of converting the project-based voucher into a tenant-based voucher, enabling the family to exercise housing choice outside of the PBV complex. The vacated unit would then become available for a new PBV tenancy.

Under HUD regulations, a PHA may project-base up to 20 percent of its authorized units. No additional funding is provided by HUD. With a baseline of 658, 131 of our vouchers could be project-based, encompassing scattered sites. This percentage increases by 10 percent with PBV’s that are committed to specific populations, such as elderly, homeless, or disabled families.

The Housing Authority stands to benefit substantially from a dedication of project-based vouchers. The ability to provide more opportunities for affordable housing to our participants, particularly a specified designation of units for the exclusive use of our program participants, is the most significant advantage. Other benefits include reduced inspection requirements, reduced affordability barriers for our participants, and improved voucher utilization.

FISCAL IMPACT
There is no fiscal impact, as the costs for leasing these 70 PBV’s will be paid using the funds that are already authorized under our Annual Budget Authority.

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ERIC WIER, CITY MANAGER
DATE: AUGUST 15, 2022
SUBJECT: LETTER OF SUPPORT FOR AFFORDABLE HOUSING DEVELOPMENT ______________________________________________________________________

RECOMMENDATION
• Authorize the Mayor to sign a letter of support for the proposed affordable housing development “Battery Point Apartments” to be included in developer’s Infill and Infrastructure Grant application to the California Department of Housing and Community Development.

BACKGROUND / ITEM ANALYSIS
The City of Crescent City is in need of housing for all segments of our community, especially for seniors, low-income families, and workforce housing.

Synergy Community Development Corp and Step Forward Communities (“Synergy”) is proposing to develop 40 units of senior affordable housing and 120 units of affordable and workforce housing on a parcel of land located at Gary and E Streets in Crescent City. Synergy intends to apply for Infill and Infrastructure Grant (“IIG”) funds from California Department of Housing and Community Development (“HCD”) to help with infill and infrastructure costs associated with the proposed project and is seeking a letter of support from the City Council as a component of the IIG application.

Staff recommends approving a letter of support as the proposed housing development would be of great benefit to the City and its residents.

FISCAL IMPACT
None.

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

LINDA LEAVER, FINANCE DIRECTOR
MARTHA D. RICE, CITY ATTORNEY
DATE: AUGUST 15, 2022
SUBJECT: JOHNSON CONTROLS PROPOSALS FOR POOL HVAC AND WATER

METER SYSTEM IMPROVEMENTS
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Direct staff to:
o Continue to evaluate other remote meter reading system options; and o Obtain quotes from design professionals to develop the plans, specifications, and estimate of cost for each project utilizing the traditional design-bid-build approach.

BACKGROUND
In 2021, Johnson Controls, Inc. (JCI) performed an energy efficiency audit of City facilities, which resulted in the evaluation of several potential energy saving projects across all City funds including the Water, Sewer, and General Funds. Through this discovery phase many potential projects were deemed not feasible based on the City’s current infrastructure, cost and/or energy efficiency incentive options. Two projects were identified as potentially feasible.

Johnson Controls presented a pool HVAC project to the City Council and the Measure S Committee at a joint priorities workshop held on March 15, 2022. The pool project included replacing the boilers (which have exceeded their expected life and are in need of replacement), new motor and variable speed drive on the circulation pump, the addition of dehumidifier units, improving the building envelope, and improvements to the spa including new blanket cover, new on/off switch with timer for the pump, and new heat exchanger. Both the Measure S Oversight Committee and the City Council were in favor of moving forward with the project.

JOHNSON CONTROLS PROPOSALS
AUGUST 15, 2022
2 Johnson Controls and staff have also been working on negotiating a project to upgrade the City’s water meter system to an automatic meter reading (AMR) system. AMR systems allow for more efficient meter reading by allowing the meter reader to either walk by or drive by the meters to automatically collect the data rather than having to physically read each meter. After collection, the data is transferred to the City’s database. During the City’s review of the AMR, the City expressed concerns regarding its functionality and compatibility with the City’s systems. Johnson Controls then proposed switching to an Advanced Metering Infrastructure (AMI) system instead. The AMI system automatically transmits water meter data to the City without having a meter reader have to walk by or drive by the meters. AMI systems can also help to improve operational efficiencies and sustainability by monitoring water usage and system efficiency, detecting malfunctions and recognizing irregularities.

Although the projects have always been discussed as two separate and independent projects, Johnson Controls has recently made clear that from their point of view, this is one project. Due to stated operational efficiencies gained by doing both projects in sequence, Johnson Controls is only willing to move forward if both the Pool HVAC project and the water meter replacement project are approved. Thus, if the City Council chooses to move forward with Johnson Controls, it must do so with both projects.

The services to be provided under the proposals were not competitively procured by the City. They were, however, competitively procured by Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of government. Sourcewell pre-bids a wide variety of goods and services and then offers those deals to units of government across the country (cities, counties, states, school districts, special districts, etc.).

California public entities can join Sourcewell and take advantage of its contracts under the California Joint Exercise of Powers Act (Gov. Code § 6500 et seq.). Johnson Controls has been awarded a Sourcewell contract for HVAC and related systems as well as water meter systems. The City is a Sourcewell member and is therefore authorized to enter into an agreement for the purchase and installation/construction of the aforementioned projects.

ITEM ANALYSIS - POOL PROJECT
The proposed Pool project would improve energy efficiency with the installation of new higher efficiency boilers, new motor and variable speed drive for circulation pump, new spa cover, new spa pump switch and timer, new spa heat exchanger, and building envelope repairs. These improvements would allow the pool, spa, and interior building heat system to operate more efficiently with less variability. In addition, the project proposes the installation of dehumidifiers that would both assist in creating a more efficient performance for the pool, spa, and interior heat by maintaining a consistent level of humidity but also significantly improve the interior building environment for both patrons and employees. High humidity intensifies the effect of air temperature (cold feels colder and hot feel hotter). Thus, when the humidity is reduced and kept at a consistent level, less variation is required to maintain satisfactory interior air and pool temperatures.

JOHNSON CONTROLS PROPOSALS
AUGUST 15, 2022
3 Overall, the dehumidification system would improve the comfort level and operations and reduce maintenance needs of the building but would also increase electricity usage. The current levels of humidity in the building increase the need for maintenance as the constant high levels of moisture increase the rate of deterioration of building materials and lead to the presence of mold, which increases the need for cleaning.

The Pool project has a contract price of $1,107,500, with a small contingency of $78,891 and would be paid for from a combination of Measure S funds and ARPA funds. The City would not incur debt for this project.

FISCAL ANALYSIS - POOL PROJECT
The Measure S Oversight Committee recommended funding $516,233 of this project with Measure S funds. The City Council adopted the recommendation and allocated the remaining $670,158 from City’s ARPA funds.

Funding Source
Measure S $ 516,233
ARPA $ 670,158
Total $ 1,186,391
These funds were included in the City’s FY22/23 General Fund Capital Improvement Budget. However, as stated above, Johnson Controls is not able to move forward with the pool project as a stand-alone project. They are only willing to complete this project if it is combined with the Water Meter Replacement project.

ITEM ANALYSIS - WATER METER REPLACEMENT PROJECT
In August of 2021, after being presented with the basic merits of the project, the City entered into a project development agreement (PDA) with Johnson Controls. In summary the PDA stated that Johnson Controls would develop a design-build infrastructure improvement project consisting of Water Meter Replacement with AMR / AMI system.

Among other conditions, the agreement stipulated that Johnson Controls would deliver the project at a cost of up to $2,400,000. If Johnson Controls could deliver such a project and the City decided not to move forward, the City would owe a breakage fee of $100,000.

The water meter system upgrade project includes replacing the City’s water meters with new meters, including 348 meters that the City currently has on hand. These newly installed meters will also include a Sensus SmartPoint, which is the device that enables the meters to connect to a tower and communicate with the City remotely.

This project also includes the repair and replacement of water meter boxes and lids throughout the City’s system, the purchase and installation of Sensus FlexNet AMI system with hosted hardware and software as well as two Sensus base stations, a customer engagement portal, and Gutermann leak noise loggers.

JOHNSON CONTROLS PROPOSALS
AUGUST 15, 2022
4 After completing the design phase of the project, Johnson Controls has now stated a contract price of $5,630,625 to complete the project. Staff is suggesting a minimum contingency of approximately 10%, resulting in the total project funding necessary to complete the project of $6,200,000. As the current proposed cost far exceeds the amount stipulated in the PDA, there is no breakage fee if the City decides not to move forward.

FISCAL ANALYSIS – WATER METER REPLACEMENT PROJECT
The City would have to finance $6.2 million to complete the Water Meter Replacement project. Staff have been working with Urban Futures, Inc., the City’s municipal financial advisor, to evaluate the City’s ability to obtain debt financing for this project. This would be a Water Enterprise Fund debt. Assuming a 20-year purchase installment agreement with a bank at an interest rate of 4.0% to 4.7% per year, the City’s annual debt payment would be approximately $475,000. This level of debt would stretch the Water Enterprise Fund to its very capacity for debt service and would require higher future rate increases.

It is also uncertain if the City could even obtain the required debt financing based upon the size of the debt and the Water Fund’s debt to income ratio. Additionally, there are a number of other important water fund projects that will need to be addressed in the future, including construction of a parallel main along Kings Valley Drive, and the City needs to consider the long-term financial capacity of the water fund to accomplish multiple goals, and the impact the various projects will have on any future rate increases.

STAFF RECOMMENDATION ON JCI PROJECT PROPOSALS
Due to the cost of the Water Meter Replacement project proposal and the fact the Johnson Controls will not complete the Pool project alone, staff does not recommend moving forward with agreements with Johnson Controls. Instead, staff recommends that the Council direct staff to evaluate other options for completing both projects including:

1. Continued evaluation of other remote meter reading system options; and

2. Obtain quotes from design professionals to develop the plans, specifications, and estimate of cost for each project utilizing the traditional design-bid-build approach.

STRATEGIC PLAN ASSESSMENT
This action supports the following Strategic Plan Goals • 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors • 1(D): Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
• 3(E): Define strategies to reconstruct or improve all outdated City facilities

ATTACHMENTS
• None

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: JON OLSON, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: AUGUST 15, 2022
SUBJECT: PURCHASE OF A MINI EXCAVATOR FOR PUBLIC WORKS
______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from Council
• Receive public comment
• Further Council discussion
• Approve and authorize the City Manager to sign purchase order for the purchase of a new mini-excavator with attachments and flail mower.

BACKGROUND
The City presently does not own an excavator making it necessary to alternatively utilize a backhoe, to hire an outside contractor, or in some cases perform various public works ground moving projects manually. While many of the projects could be accomplished with a backhoe, there is a time/efficiency loss due to the restricted mobility and larger frame of a backhoe compared to an excavator. Secondly, the hiring of an outside contractor, with mobilization, prevailing wage and markup is for obvious reasons a more expensive option. Lastly, the use of a 3-man crew to manually trench through rocky terrain has been necessary in a few cases where accessibility necessitated.

ITEM ANALYSIS
The equipment to be purchased is a Kubota Mini excavator with included thumb, a 12” bucket, a 24” bucket without teeth, a 36” drainage bucket with bolt on edge, and a flail mower. The goods to be purchased were not competitively procured by the City. They were, however, competitively procured by Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of government. Sourcewell pre-bids a wide variety of goods and services and then offers those deals to units of government across the country (cities, counties, states, school districts, special districts, etc.). California

MINI EXCAVATOR PURCHASE
AUGUST 15, 2022
2 public entities can join Sourcewell and take advantage of its contracts/bids under the California Joint Exercise of Powers Act (Gov. Code § 6500 et seq.). The City is a Sourcewell member and is therefore authorized to purchase the excavator pursuant to the bid awarded and approved by Sourcewell.

FISCAL ANALYSIS
The purchase of a Mini-Excavator was budgeted for FY22/23 in the Capital Equipment fund. As recommended by the Measure S Oversight Committee and approved by the City Council, Measure S funds will contribute $10,000 toward this equipment purchase to improve the City’s street maintenance program.

Budget for Equipment Fund Capital Use $100,000.00
Equipment purchase including sales tax $ 83,725.34
Budget surplus $ 16,274.66
It is expected that the mini excavator will pay for itself over time by increasing City crew efficiencies and scope of work we can perform in-house.

STRATEGIC PLAN ASSESSMENT
GOAL 1: SUPPORT QUALITY SERVICES, COMMUNITY SAFETY, AND HEALTH TO

ENHANCE THE QUALITY OF LIFE AND EXPERIENCE OF OUR RESIDENTS AND

VISITORS
D. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs
GOAL 3: OBTAIN THE HIGHEST LEVELS OF ORGANIZATIONAL EXCELLENCE C. Maximize performance and value in all City Council, staff, volunteer, and committee positions

ATTACHMENTS

1. Purchase Order requisition with quote

TRINITY DIESEL, INC
"IF ITS DIESEL, WE DO IT!"
5065 BOYD ROAD
ARCATA,CA 95521
(707) 826-8400 FAX (707) 826-8401
Estimate E 6558
Date / /
Date Open 07/26/2022
Page: 1 of 2
Sold To : 464-7483 707 Ship To :

CITY OF CRESCENT CITY
377 J STREET
CRESCENT CITY CA 95531 USA
Customer Po # Promised Ship Via

EXCAVATOR
Time
08:08:01
Written By Phone
MIKE
Terms
CHGFLT
Unit Engine # Plate # Year Make Model Mileage/Hrs VIN
0/0.0
Qty Description Price Amount

1.000 KUBKX0404R3TP 54534.64 54534.64
EXCAVATOR CAB A/C W/RUBBER 6 WAY BLADE
S/N KBCDZ15CAN3D45679
1333.00
3772.00
1362.00
1843.00
1676.00
220.00
250.00
250.00

98.00 152.00

1.000

1.000

1.000

1.000

1.000

1.000

1.000

1.000

1.000

1.000

2.000

1.000

1.000
1333.00
3772.00
1362.00
1843.00
1676.00
220.00
250.00
250.00

98.00 152.00

QUICK COUPLER

THUMB HYD KIT
12" BUCKET
24" QA TRENCH BUCKET WITHOUT TEETH
36" DRAINAGE BUCKET
36" BOLT ON EDGE

FREIGHT
KUBK7870A
KUBK7910A
KUBK7872A
KUBK7875AC
KUBK7877B
KUBK7474A

FRTFREIGHT

DELDELIVERY CHARGE DELIVERY/PICKUP CHARGE
KUBK9943A
KUBK7927
TOM5404-08-08
AVH800801006
AVH800801007
Work Requested : PDI PREDELIVERY INSPECTION
Work Completed :

SEATBELT KIT 3"

TRAVEL ALARM KIT
FITTING 08MPT X 08MPT
COUPLER FEMALE FLAT FACE 1/2NPT
COUPLER MALE FLAT FACE 1/2FPT

2.23 4.45

54.60 39.38
249.99

54.60 39.38
*l HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH NECESSARY MATERIALS YOU AND/OR YOUR EMPLOYEES MAY DRIVE THE UNIT FOR THE PURPOSE OF TESTING, INSPECTION, OR DELIVERY - AT MY RISK. AN EXPRESSED MECHANICS LIEN IS IN EFFECT

AGAINST THE UNIT FOR THE AMOUNT OF THE REPAIRS THERETO IT IS UNDERSTOOD THAT TRINITY DIESEL, INC ASSUMES NO RISK FOR LOSS OR DAMAGES TO ANY UNIT PLACED WITH THEM FOR STORAGE SALE. REPAIR OR WHILE ROAD TESTING BAR# ARD00247752 EPA ID#CAL000324799
WARRANTY. ... 90 DAYS ON LABOR .. PARTS ARE MANUFACTURES WARRANTY 65339.07
462.49
Parts ...

Labor...

Freight 250.00 •INVOICE DUE BY THE 10TH OF FOLLOWING MONTH SERVICE CHARGE OF $2.00 OR 1.5%, WHICHEVER IS GREATER IS ADDED TO OVERDUE 66051.56
5390.47
Sub Total
Sales Tax ...

Authorized By TOTAL Continued

TRINITY DIESEL, INC
"IF ITS DIESEL, WE DO IT!"
5065 BOYD ROAD
ARC.VTA, CA 95521
(707) 826-8400 FAX (707) 826-8401
Estimate E 6558
Date / /
Date Open 07/26/2022
Page: 2 of 2
Sold To : 464-7483 707 Ship To :

CITY OF CRESCENT CITY
377 J STREET
CRESCENT CITY CA 95531 USA
Customer Po # Promised Ship Via

EXCAVATOR
Terms
CHGFLT
Time
08:08:01
Written By Phone
MIKE
Unit # Plate # Year Make Model Mileage/Hrs VIN Engine
0/0.0
Qty Description Price Amount
Work Requested : ASSEMBLE COUPLER THUMB AND BUCKET 212.50 Work Completed :
*l HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH NECESSARY MATERIALS YOU AND/OR YOUR EMPLOYEES MAY

DRIVE THE UNIT FOR THE PURPOSE OF TESTING INSPECTION OR DELIVERY - AT MY RISK AN EXPRESSED MECHANICS LIEN IS IN EFFECT

AGAINST THE UNIT FOR THE AMOUNT OF THE REPAIRS THERETO IT IS UNDERSTOOD THAT TRINITY DIESEL, INC ASSUMES NO RISK FOR

LOSS OR DAMAGES TO ANY UNIT PLACED WITH THEM FOR STORAGE, SALE, REPAIR, OR WHILE ROAD TESTING BAR# ARD00247752 EPA ID#CAL000324799
WARRANTY. . 90 DAYS ON LABOR ... PARTS ARE MANUFACTURES WARRANTY 65339.07
462.49
Parts....

Labor...

Freight 250.00 •INVOICE DUE BY THE 10TH OF FOLLOWING MONTH SERVICE CHARGE OF $2 00 OR 1 5% WHICHEVER IS GREATER IS ADDED TO OVERDUE 66051.56
5390.47
Sub Total
Sales Tax....

Authorized By TOTAL 71442.03

TRINITY DIESEL, IXC
"IF ITS DIESEL, WE DO IT!"
5065 BOYD ROAD
ARCATA, CA 95521
(707) 826-8400 FAX (707) 826-8401
Estimate E 5795
Date / /
Date Open 07/26/2022
Page: 1 of 1
Sold To : 464-7483 707 Ship To :

CITY OF CRESCENT CITY
377 J STREET
CRESCENT CITY CA 95531 USA
Terms Customer Po # Promised Ship Via
CHGFLT
Time
08:08:29
Written By
MIKE
Phone
MOWER
Unit # Plate # Year Engine
NEW
Make Model Mileage/Hrs VIN
o/o.o
Qty Description Price Amount

1.000

1.000

1.000
9800.00
325.00
888.00
9800.00
325.00
888.00
435.00

FLAIL MOWER

FREIGHT
RHD30EX

FRTFREIGHT

DELDELIVERY CHARGE DELIVERY/PICKUP CHARGE
Work Requested : PDI PREDELIVERY INSPECTION
Work Completed :

Work Requested : LEAD TIME IS ESTIMATED AT 6 MONTHS
Work Completed :
•I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH NECESSARY MATERIALS. YOU AND/OR YOUR EMPLOYEES MAY

DRIVE THE UNIT FOR THE PURPOSE OF TESTING, INSPECTION, OR DELIVERY - AT MY RISK AN EXPRESSED MECHANICS LIEN IS IN EFFECT AGAINST THE UNIT FOR THE AMOUNT OF THE REPAIRS THERETO IT IS UNDERSTOOD THAT TRINITY DIESEL. INC. ASSUMES NO RISK FOR LOSS OR DAMAGES TO ANY UNIT PLACED WITH THEM FOR STORAGE. SALE REPAIR. OR WHILE ROAD TESTING.

BAR# ARD00247752 EPA ID#CAL000324799
WARRANTY ... 90 DAYS ON LABOR .
10688.00
435.00
Parts....

Labor...

PARTS ARE MANUFACTURES WARRANTY
Freight 325.00 •INVOICE DUE BY THE 10TH OF FOLLOWING MONTH SERVICE CHARGE OF $2 00 OR 1 5%. WHICHEVER IS GREATER IS ADDED TO OVERDUE 11448.00
835.31
Sub Total
Sales Tax. ..

Authorized By TOTAL 12283.31

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: ROBIN PATCH, CITY CLERK / ADMINISTRATIVE ANALYST
MARTHA D. RICE, CITY ATTORNEY
DATE: AUGUST 15, 2022
SUBJECT: INITIATIVE TO REPEAL MEASURES S BALLOT QUESTION ______________________________________________________________________

RECOMMENDATION
• Hear staff report
• Technical questions from Council
• Receive public comment
• Council discussion
• Approve and adopt Resolution No. 2022-53, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING RESOLUTION NO. 2022-48 TO INCLUDE THE FORM OF THE QUESTION TO BE PRESENTED

TO VOTERS

BACKGROUND
At the June 20, 2022 meeting, the City Council adopted Resolution No. 2022-48 placing the initiative to repeal “Measure S” on the November 8, 2022 municipal election ballot because the petition was verified to have received the legally required number of signatures to qualify for the ballot. The resolution was forwarded to the County Elections Official, who has subsequently requested that the City Council also adopt the form of the question to be presented to the voters.

ANALYSIS
The goal when crafting the form of the question is to present a question that is clear and not false, misleading or partial. A vote in favor of the initiative is a vote to eliminate the tax. Therefore, voters will not be confused by this language as to what a ‘yes’ vote means or what a ‘no’ vote means. The question identifies the specific tax that voters will be voting to repeal or keep. If they read nothing else, the voters should understand the effect of their vote by the form of the question. Elections Code Section 13119(c) states that the form of the question must be a true and impartial synopsis of the purpose of the proposed measure.

BALLOT QUESTION
August 15, 2022
2 The resolution presented states that the form of the question shall be as follows:
"Shall the measure to eliminate the one percent sales tax approved by city voters in 2020 (Measure S), which applies within the City of Crescent City, thereby reducing funding available for general city services such as street maintenance/repair, the volunteer fire department, the Crescent City Police Department, the community pool, and other services, be adopted?” If adopted, the City Clerk will forward the resolution to the County’s Elections Official for inclusion on the ballot.

FISCAL ANALYSIS
The adoption of this resolution will have no direct fiscal impact.

ATTACHMENTS

1. Resolution No. 2022-53
CRESCENT CITY RESOLUTION NO. 2022-53 Page | 1
RESOLUTION NO. 2022-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING RESOLUTION NO. 2022-48 TO INCLUDE THE FORM OF THE

QUESTION TO BE PRESENTED TO VOTERS
WHEREAS, on June 20, 2022, the City Council of the city of Crescent City passed and adopted Resolution No. 2022-48 calling for the placement of an initiative measure to be placed on the November 8, 2022 municipal election ballot; and WHEREAS, the resolution did not include the form of the question to be presented to voters; and
WHEREAS, the Del Norte County-Recorder / Elections Official has requested that the City provide such language.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crescent City, California, that Resolution No. 2022-48 is hereby amended to include the following form of the question to be presented to the voters for the initiative measure submitted and certified by the City Clerk as identified in said resolution:
"Shall the measure to eliminate the one percent sales tax approved by city voters in 2020 (Measure S), which applies within the City of Crescent City, thereby reducing funding available for general city services such as street maintenance/repair, the volunteer fire department, the Crescent City Police Department, the community pool, and other services, be adopted?”
APPROVED and ADOPTED at a regular meeting of the City Council of the City of Crescent City held on the 15th day of August 2022, by the following polled vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jason Greenough, Mayor
Robin Altman, City Clerk

CITY COUNCIL AGENDA REPORT
TO: MAYOR GREENOUGH AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
DATE: AUGUST 15, 2022
SUBJECT: REPEAL OF MEASURE S IMPACT REPORT
______________________________________________________________________

RECOMMENDATION
• Hear presentation
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Direct staff as necessary and appropriate
• Receive and file

BACKGROUND
On April 27, 2022, the City Clerk received an initiative petition to repeal Measure S – the one percent local sales tax that funds essential City services. The initiative petition needed 49 signatures to qualify for the November ballot. (This number is equal to 5% of the voters that voted in the last gubernatorial election, which was held in 2018). The submitted signatures were reviewed and sufficient signatures were verified to qualify the initiative measure for the ballot.

On June 20, 2022, the City Council adopted Resolution No. 2022-48 officially placing the initiative to repeal “Measure S” on the November 8, 2022 municipal election ballot (as required by law). At the same meeting, the Council requested staff bring back a report on the impacts of a successful repeal of Measure S on City services.

ITEM ANALYSIS
What is Measure S?
Measure S is a 1% local sales tax that was approved by Crescent City voters on November 3, 2020. The tax is intended to support and maintain essential quality of life services that are provided using General Fund revenues, including (1) the Police Department, the Fire Departments, street and sidewalk maintenance/repair, and the operations and maintenance of the Fred Endert Pool.

Measure S Repeal Impact Report
August 15, 2022
2 Measure S generates approximately $2 million annually. The City has identified the following priorities for Measure S funding:
• Implementation of the Crescent City Fire and Rescue Master Plan, creating a sustainable fire department
• Implementation of the Police Department staffing plan to ensure proper supervisory staffing and patrol officers on every shift plus a detective position • Additional revenue to support the operation and services of the Fred Endert Municipal Pool, which provides the community with critical water-related health and safety services (swimming lessons, exercise, recreation, physical therapy) • Local street maintenance – fixing potholes, resurfacing streets, installing and repairing sidewalks, curbs, gutters, and ADA access
Fiscal Accountability & Transparency
• As a local tax, all of Measure S funding stays in Crescent City • It is a sales tax which is paid not just by residents but also those who visit and shop in Crescent City and use the City’s services
• The Measure S Ordinance requires independent annual audits of tax revenues and expenditures as well as a citizens’ oversight committee to oversee the expenditures of funds and publicly report its findings.

Since the adoption of Measure S, the Measure S Oversight Committee has held public meetings on the following dates and heard the needs on the accompanying topics to develop a five-year plan and recommended budgets for FY21/22 and FY22/23:
• February 25, 2021 – Crescent City Police Department
• March 9, 2021 – Streets
• March 29, 2021 – Crescent City Fire and Rescue
• April 12, 2021 – Fred Endert Municipal Pool
• April 26, 2021 – Five year plan and FY 21/22 summary presentation • November 19, 2021 – Status update of expenditures
• February 9, 2022 – Review and Financial Statements & Independent Auditor’s Report
• March 15, 2022 – Allocation of additional revenues for Front Street and Pool Improvements
• April 27, 2022 – Update FY21/22 expenditures, review of 5-year plan, and discussion FY 22/23 expenditures
• May 11, 2022 – adoption of recommendations for FY22/23 expenditures

* Note: All of the above meetings were recorded and are available to view on the City’s YouTube channel.

Measure S Repeal Impact Report
August 15, 2022
3 shift; currently, we have two shifts with only one patrol officer. o This is in furtherance of the staffing plan to have two patrol officers on every includes a third additional officer to be added in the future ($180,145) • Hiring of two additional patrol officers (currently in the Academy); the five-year plan POLICE DEPARTMENT - $740,318
security system, increased acoustics in meeting room, and site drainage. that have been made or are budgeted include increased building ventilation, enhancements are still needed to improve its functionality. Improvements o The City Fire Department was recently rehabilitated in 2016, however minor • Facility improvements ($50,000)
the purchase of a new air compressor to fill the bottles. new SCBA will meet current NFPA Life Safety guidelines. This also includes of replacement as more and more are reaching end-of-life each year; the o The department’s self-contained breathing apparatus (SCBA) are in need • Fire and rescue equipment (hoses, saws, SCBA) ($170,500) engine also.)
replacement for the City’s 23-year-old fire engine. (City has a 2016 fire can serve as the source of matching funds for a grant to purchase a o The cost of a new fire engine is approximately $500,000-$700,000; this fund • Vehicle / apparatus replacement fund set-aside ($136,000) EMT 1, at minimum.
o The Fire Chief’s goal is to get all volunteers certified as Firefighter 1 and • Increased volunteer support, training, and resources ($95,880) and every call. They can monitor, advise, and respond when necessary. burnout. With Captains on duty, they will no longer have to respond to each currently respond to every call while on duty, which is leading to some efficient and effective response service; the volunteer Battalion Chiefs full-time Fire Chief and volunteer Battalion Chiefs in order to provide more o The Master Plan calls for three full-time Captain positions in addition to the • Hiring 3 full time Captains (estimated hire date January 2023) ($144,632) FIRE DEPARTMENT - $597,012
following projects:

Between Fiscal Years 2021, 2022 and 2023, Measure S revenue has and is funding the What projects has Measure S funded?
➢ Estimated FY22/23 – $2,000,000 (Unaudited, budget projection) ➢ Estimated FY21/22 – $2,000,000 (Unaudited, budget projection) ➢ FY20/21 – (4th Quarter only) – $452,930 (audited, final number) How much revenue has Measure S generated?
Measure S Repeal Impact Report
August 15, 2022
4 • Detective position and Lieutenant promotion from Sergeant (detective assignment estimated start date June 2023) ($19,723)
o The detective position will be dedicated to investigating crimes; currently patrol officers have to do both, which can result in taking them off of patrol and thus reducing the number of officers on the street. • Funding for 2
nd K9 Officer including ongoing training and supplies ($9,200) (K9 purchased, enrolled in training Academy)
o Following the retirement of K9 Django, the PD was down to one K9 officer; the K9 officers are extremely useful -- deterrent, detection, compliance and apprehension.
• Body cameras and tasers ($94,250)
o These have replaced older bodycams and tasers; the new models are of higher quality and usefulness; assist in prosecutions and reduce liability. • Vehicle dash cameras ($22,000)
o PD does not currently have dash cams; they can assist in prosecutions and reduce liability
• Firearms, equipment, and PPE ($70,000)
o PD will be purchasing new duty weapons that have less recoil, resulting in better accuracy.
• Facility improvements - design ($110,000)
o The PD is located in an old attorney’s office built in the 1960s, which is in need of upgrades/remodel to make it more conducive to the work of a police department (including safety considerations and proper facilities for male/female employees), as well as general building maintenance. • Replace patrol vehicles (one purchased, three to be ordered) ($235,000) o The PDs fleet of patrol vehicles is in need of replacement, several vehicles require constant maintenance and two are approaching 200,000 city-driven miles.

Street Improvements – $1,531,233
• 2 Blocks of Front Street (H to I Street) ($516,233)
o Currently purchasing materials, construction estimated Spring 2023 o Additional funding provided by General Fund, ARPA funds, and LTCO • Street preservation project (H Street, 9th Street, Harding) ($500,000) o Currently under construction
• Pot hole, crack seal, minor repairs ($150,000)
• Sidewalk repairs ($150,000)
• Street light repair and replacement ($60,000)
• Street striping ($75,000)
• Purchase of street repair equipment ($10,000)
• Street repair design ($70,000)
FRED ENDERT MUNICIPAL POOL - $1,523,397
• Operations (personnel, electricity, propane, etc.) ($713,892) • HVAC rehabilitation (boilers and dehumidification system) ($516,233) Measure S Repeal Impact Report
August 15, 2022
5 o Additional funding provided by ARPA
o Boilers are in need of replacement as they are beyond their estimated useful life and the dehumidification will make for a more comfortable and less humid environment for employees, patrons, and the facility itself • Locker room flooring replacement ($130,000)
o The flooring currently in the locker room is past its useful life and has several cracks allowing water to penetration underneath the flooring causing potential degradation to the adjacent walls. The current slope of the floor does not adequately drain the standing to the floor drains. This project would address the standing water and install a new water proof slip resistant flooring.
• Parts, supplies, equipment, repairs ($163,272)
FINANCE - $15,000
o Sales tax consultant for receipt auditing and revenue projections ($10,000) o Independent annual financial audit of Measure S revenues /expenditures ($5,000) Impact of repealing Measure S
The above list represents a summary of the enhanced services and sustainability measures that Measure S revenues have allowed the City to implement. This estimated annual revenue of Measure S represents approximately 20% of the City’s total General Fund, which fund pays for the City’s Fire & Emergency Response Services, Law Enforcement, Street Maintenance/Repair, City Parks, the Fred Endert Pool, and other general services. If Measure S were eliminated, the funding for these “general” City services would decrease by approximately $2,000,000 per year.

The impacts of a successful repeal vary depending on the department. For street maintenance and the Police Department, Measure S funding has allowed the City to increase and enhance services. If Measure S were repealed, with the exception of the body cameras and taser agreements, the City Council could return those departments to previous funding levels, thereby eliminating the enhancements funded by Measure S.

Street maintenance projects are relatively expensive, and prior to Measure S the City was only able to complete street overlays or reconstruction projects when grant funding was available. For the Police Department, reverting to pre-Measure S funding levels would mean fewer patrol officers, not adding a detective, and less equipment replacements/ upgrades. If the Council were to continue any or all of these improvements without Measure S revenues, then they would need to significantly reduce budgets in other General Fund departments to pay for them.

The impact on the Fire Department and pool of a repeal of Measure S is different in that this funding is being utilized to create sustainable departments. As stated in the Fire Department Master Plan, the Fire Department is simply not sustainable at the current level of service without additional paid personnel and funding for the replacement of equipment and apparatus. To implement the Fire Department Master Plan, the additional Measure S Repeal Impact Report
August 15, 2022
6 funding needed is more than $300,000 annually. Without Measure S revenues, the Council would need to reallocate over $300,000 per year from other General Fund budgets to fund just the Fire Department Master Plan.

For the pool, Measure S has been used partly for improvements (including some funding for parts and repairs, an additional supervisor, plus a one-time large project for HVAC and dehumidification), but it is also used to create sustainability of this community asset.

Municipal swimming pools are a public service for health and recreation. They never generate enough revenue to cover the cost of operations. The net cost of operating the swimming pool has been a topic of discussion for many years, and costs have only risen over time. Recent cost increases resulting from increased minimum wage and utility rates have resulted in the pool having an annual FY22/23 budgeted operational deficit of approximately $650,000. Currently, Measure S is allocating approximately $380,000 towards operations. If Measure S were repealed, the Council would need to allocate additional funding from other General Fund departments in order to keep the pool in operation.

What exactly the General Fund budget would include without Measure S would be a City Council decision. It is clear, however, that the City would not be able to continue with all of the General Fund services (Police, Fire, Pool, Streets, Parks, etc.) at their current levels with a 20% cut to its annual budget.

ATTACHMENTS
• Resolution No. MS2022-02 (Measured S Funded Budgets (FY21/22 & FY22/23) RESOLUTION NO. MS2022-02

A RESOLUTION OF THE CRESCENT CITY MEASURE S OVERSIGHT COMMITTEE

RECOMMENDING EXPENDITURE AMENDMENTS OF MEASURE S FUNDS FOR FY 21/22 AND RECOMMENDING EXPENDITURES OF MEASURE S FUNDS FOR FY 22/23
WHEREAS, on November 2, 2020, the voters of the City of Crescent City approved Measure S, an ordinance imposing a local 1.0% Transactions and Use Tax; and WHEREAS, Measure S requires a seven-member Oversight Committee comprised of five residents of the City of Crescent City as voting members, and the City Manager or designee and the City Finance Director or designee as nonvoting members; and WHEREAS, the Measure S Oversight Committee met on the following dates and heard the needs on the accompanying topics to develop a five year plan and Recommended Budget for FY21/22: February 25, 2021 -Crescent City Police Department, March 9, 2021 -Streets, March 29, 2021 -Crescent City Fire and Rescue, April 12, 2021 - Fred Ended Municipal Pool, and April 26, 2021 - FY 21/22 Summary Presentation; and WHEREAS, the Measure S Oversight Committee met on November 18, 2021 to review FY20/21 expenditures, and received an update on current FY21/22 expenditures; and WHEREAS, the Measure S Oversight Committee met on February 9, 2022 to receive the FY20/21 financial statements and independent auditor’s report prepared by the independent Measure S auditor (Badawi & Associates) and adopted Resolution MS 2022-01, A Resolution of the Crescent City Measure S Oversight Committee approving a report on Measure S Funds for Fiscal Year 2020-2021; and WHEREAS, the Measure S Oversight Committee met on March 15, 2022 to receive an update from the City Manager on higher than anticipated Measure S revenues and priority projects, and at that meeting the Measure S Oversight Committee recommended to the Council to allocate funding for the reconstruction of Front Street (G street to I Street) and the rehabilitation of the Fred Ended Pool HVAC System; and WHEREAS, the Measure S Oversight Committee met on April 27, 2022 to receive an update from the City Manager on proposed amendments to the FY21/22 recommended expenditures, review of the five-year plan for Measure S revenues, and funding needs / department requests for the FY22/23 budget. RESOLUTION NO. MS2022-02 Page 1 NOW THEREFORE, BE IT RESOLVED, by the Crescent City Measure S Oversight Committee that:

1. The Amendments to FY 21/22 Expenditure Recommendations for Measure S funds as set forth on Exhibit A, attached hereto, are hereby adopted. 2. The FY 22/23 Expenditure Recommendations for Measure S funds as set forth on Exhibit B, attached hereto, are hereby adopted. PASSED AND ADOPTED and made effective the same day by the Crescent City Measure S Oversight Committee on this 11th day of May, 2022, by the following polled vote:

AYES: Committee Members Mattz, Perry, Reno and Chair Schellong NOES: None
ABSTAIN: None
ABSENT: Committee Member Cruz
y
Kelly Schellong, Chair
ATTEST:
/
X
Z
Robin Patch, City Clerk
RESOLUTION NO. MS2022-02 Page 2
Measure S Oversight Committee
Fiscal Year 2021/2022
Amended Expenditure Recommendations
Resolution MS 2022-02
Exhibit A
Fire Department ($230,940)
Continue Volunteer Stipend Program $ 11.040
Volunteer Station Staffing Program $ 21.900
Increased Training Program $ 7,500*
Apparatus / Vehicle Replacement Fund $ 38,000
Equipment (Large Diameter Hose)
Small Equipment Replacement
$ 30,000$ 5,000*
City Station Facility Upgrades $ 40,000
Volunteer Recruitment Training $ 5,000
Additional Apparatus / Vehicle Replacement Fund $ 60,000 Unallocated Funds (For SCBA Bottles FY23 Budget) $ 12,500* Police Department ($229,579)
Hire two Additional Patrol Officers (Recruits) (6/1/22) $ 12,329* Detective Assignment (Assignment delayed FY23) $ 0*
Lieutenant Promotion (10/1/21) $ 5,000*
Body Cameras & Tasers (Premium) $ 47,250
Vehicle Replacement (Purchase two patrol Vehicles) $115,000* Facility Improvement (Planning / Design) $ 50,000
Street Improvements ($981,233)
Pothole / Crack Seal / Minor Repairs $50,000
Sidewalk Repairs $50,000
Striping $25,000
Street Preservation Project Design $70,000
Augmented Street Light Budget $ 20,000
Street Preservation Project Construction $ 250,000
Front Street Reconstruction (G to I) $516,233*
Measure S Oversight Committee
Resolution MS 2022-02, Exhibit A
Fred Endert SwimminR Pool ($891,233)
Parts / Supplies / Equipment / Repairs $ 100,000*
Operations (Personnel Costs) $ 275.000
Pool HVAC Rehabilitation (Boilers / Dehumidification) $ 516,233* Finance Department ($7,500)
Sales Tax Consultant (Ongoing Business Audits and Projections $ 5.000* Independent Audit $ 2.500*
Total Recommended FY21/22 Measure S Expenditures $2,340,485 *Amended 5.11.22
Measure S Oversight Committee
Fiscal Year 2022/2023
Expenditure Recommendations
Resolution MS 2022-02
Exhibit B
Fire Department ($366,072)
Hire three (31 Fire Captains for Engine Response Coverage (10/1/22) $144,632 Continue Volunteer Stipend Program $ 11,040
Volunteer Station Staffing Program $ 21,900
Increased Training Program S 10,000
Apparatus / Vehicle Replacement Fund
Small Equipment Replacement
$ 38,000
$ 5,000
Volunteer Recruitment Training $ 7,500
City Station Facilities Improvements (Ext Drainage) $ 10,000 Computers for Emergency Response Vehicles $ 5,000
Fire Fighter Escape Bags $ 5,000
SCBA Compressor (City Station)SCBA (12 New Packs / 24 Bottles) $ 60,000$ 48,000
SCBA Bottle Purchase (Budget rollover from FY22 Est $12,500) Police Department ($510,739)
Hire Two Additional Patrol Officers (6/1/22) $ 167,816
Detective Assignment (6/1/23) $ 411
Lieutenant Promotion (7/1/22) $ 14,312
2nd K9 Officer (K9 Acquisition. Supplies, Officer Training) $ 9,200 Body & lasers (Premium) $ 47,000
Vehicle Replacement (Two Patrol Vehicles) $ 120,000Vehicle Dash Cameras $ 22,000 Firearms & PPE $ 32,500
Radios (10) $ 17,500
Lockers $ 20,000
Capital Facility Improvement Fund $ 60,000
Street Improvements ($550,000)
Pothole / Crack Seal / Minor Repairs $100,000
Sidewalk Repairs $100,000
Striping $ 50,000
Streetlight Repair $ 40,000
Street Repair Equipment (Mini Excavator) $ 10,000
Street Preservation Project Construction $250,000
Unspent Street Design Funds from FY22 (Est. $55,000)
Measure S Oversight Committee
Resolution MS 2022-02, Exhibit B
Fred Endert Swimming Pool ($511,701)
Operations (Personnel / Electricity / Propane Costs) $331.701 Locker Room Flooring $130.000
Parts / Supplies / Equipment $50,000
Including:

Primary Chemical Storage Tank (Chlorine)
Two Chemical Day Tanks (Chlorine & PH Control)
Chemical Control Sensor Replacement (Annual)
ADA Door Sensor Replacement
Online Reservation System
Slide Repair
Finance Department ($7,500)
Sales tax consultant (ongoing audit and projections) $ 5.000 Independent audit $ 2,500
Total Recommended FY22/23 Measure S Expenditures $1,946,012 The Committee recognizes that actual expenditures may vary from the recommended amounts, due to staffing (timing of new hires, actual cost of benefits, experience level of new hires, etc.), actual costs of purchases, and timing of projects. Recommended projects may be carried forward to the next fiscal year if not completed in this year.