CITY OF CRESCENT CITY
Mayor Jason Greenough Mayor Pro Tem Isaiah Wright
Council Member Raymond Altman Council Member Beau Smith Council Member Blake Inscore
MINUTES
REGULAR CITY COUNCIL MEETING
FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY. CA 95531
MONDAY AUGUST 15, 2022 6:00 P.M.
OPEN SESSION
Call to order Mayor Greenough called the meeting to order at 6:01 p.m.
Roll call Council Members present: Council Member Ray Altman, Council Member Blake Inscore, Council Member Beau Smith, Mayor Pro Tem Isaiah Wright, and Mayor Jason Greenough
Staff present: City Manager Eric Wier, City Attorney Martha Rice, City Clerk/Administrative Analyst Robin Altman, Human Resources Manager Sunny Valero, Public Works Director Jon Olson, Housing Authority Executive Director Megan Miller, Economic Development and Recreation Director Ashley Taylor, Police Officer Daniel Sanders, Police Officer Alex Pearson, Fire Chief Kevin Carey, ano Police Chief Richard Griffir
Pledge of Allegiance led by Mayor Greenough
PUBLIC COMMENT PERIOD
The following citizens addressed the Council:
Lenny Mitros: spoke about being given a 90-day notice from new owners at on L Street. Aske the Council what she is supposed to do because there are no rentals and the Legacy has a one- year waiting list. Council Member Inscore asked Ms. Mitros to give her information to the City Manager so he could look into her situation further.
CEREMONIAL ITEMS
1. Introduction of K9 Sgt. Kostya
Chief Griffin introduced the new K9 to the Council and gave background on his current training regimen. Officer Sanders explained the choice of the name Kostya being after one of his Ukrainian friends who recently died in the current war there. Officer Sanders explained that he even uses the Ukrainian language for K9 Sgt. Kostya's training.
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2. Suicide Awareness Month Proclamation
Mayor Greenough read the proclamation aloud and it will be presented it to Gordon Clay of No More Attempts. City Manager Wier suggested to invite Mr. Clay to the next Council meeting as he was not present tonight to receive the proclamation.
REPORTS AND PRESENTATIONS
3. Golden State Risk Management Authority Risk Management Accreditation Program presentation
Steve Wood, from Golden State Risk Management Authority, explained one of the benefits with this company is the Risk Management Accreditation Program. He stated that the City has been awarded $58,884 and the level of detail that the City always puts in makes him amazed annually City Manager Wier explained that Human Resources Manager Sunny Valero puts a lot of work into the RMAP and deserves a lot of the credit. Additionally, IS Administrator Fritz Ludemann had a cyber security piece for this year's submission. Kim Smith, of the Safety Committee, have monthly meetings to make sure the City remains safe.
CONSENT CALENDAR
4. Council Meeting Minutes
• Recommendation: Approve the December 20, 2021 meeting minutes, February 7, 2022 meeting minutes, May 31, 2022 meeting minutes, and the August 1, 2022 meeting minutes of the City Council.
5. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period July 23, 2022, through August 5, 2022.
6. Payroll Report
Recommendation: Receive and file the biweekly payroll report for the period ending July 30, 2022, paid August 5, 2022
7. Quarterly Cash and Investment Report as of June 30, 2022 Recommendation: Receive and file the quarterly cash and investment report as of June 30, 2022
8. Camp Spot Agreement
• Recommendation: Approve and authorize the City Manager to sign an agreement with Camp Spot
9. Amendment to Greenworks, PC Contract
• Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to the professional services agreement with GreenWorks, PC for the design of the Beachfront Park Master Plan Phase 1
10. 2022 Community Development Block Grant (CDBG) Application • Recommendation: Consider and take the following actions.
1. Approve and adopt Resolution No. 2022-43, A RESOLUTION APPROVING
AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2021-2022 FUNDING YEAR AND ANY AMENDMENTS THERETO FROM THE 2021-
2022
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2. Approve and authorize the City Manager to sign the CDBG Statement of Assurances
There were no comments from the public.
On a motion by Mayor Pro Tem Wright, seconded by Council Member Inscore, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City adopted the consent calendar consisting of items 4-10 as presented.
PUBLIC HEARING
11. Electric Vehicle Charging Stations Ordinance Adoption • Recommendation: Open public hearing
Hear staff report
Technical questions from the Council
Receive public comments
• Further Council discussion
• Close public hearing
• Waive full reading, read by title only and adopt Ordinance No. 831, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY AMENDING THE CRESCENT CITY MUNICIPAL CODE BY ADDING CHAPTER 15.36, PERMITS FOR ELECTRICAL VEHICLE CHARGING STATIONS, TO TITLE 15, BUILDINGS AND
CONSTRUCTION
City Attorney Rice explained that this was before the Council a couple of meetings ago. This is a requirement of the State to have electric vehicle charging stations. There have been no changes since the introduction.
Mayor Greenough opened the public hearing at 6:25 p.m.
There were no comments from the public.
Mayor Greenough closed the public hearing at 6:27 p.m.
On a motion by Council Member Inscore, seconded by Council Member Wright, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City waived full reading, read by title only and adopted Ordinance No. 831, AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF CRESCENT CITY AMENDING THE CRESCENT CITY MUNICIPAL CODE BY ADDING CHAPTER 15.36, PERMITS FOR ELECTRICAL VEHICLE CHARGING STATIONS, TO TITLE 15, BUILDINGS AND CONSTRUCTION
Mayor Greenough adjourned to the Crescent City Housing Authority at 6:27 p.m.
ADJOURN TO THE CRESCENT CITY HOUSING AUTHORITY
(Minutes will be on the next meeting agenda of the Housing Authority)
RECONVENE THE CITY COUNCIL MEETING
Mr. Gordon Clay joined the meeting and Mayor Greenough recognized Mr. Clay and asked him to come speak about suicide awareness. Mr. Clay reported to the Council the importance of knowing the signs exhibiting of suicidal tendencies. Mayor Greenough presented the proclamation to Mr. Clay who gave some "R U Ok?" brochures for Chief Griffin to make sure Sheriff Scott receives them.
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CONTINUING BUSINESS - None
NEW BUSINESS
15. Letter of Support for Affordable Housing Development • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
• Further Council discussion
• Authorize the Mayor to sign a letter of support for the proposed affordable housing development "Battery Point Apartments" to be included in developer's Infill ano Infrastructure Grant application to the California Department of Housing and Community Development
City Manager Wier explained that there is an apartment complex being proposed on two parcels by Joe Hamilton Elementary. Bill Rice, of Synergy who is the one with the project, will be applying or some grants and a letter of support would help his application for funding to get this projec started. Mr. Rice stated that they have been working on a plan to have family and senior housing and the concept was presented at the meeting tonight. Council Member Inscore stated he appreciates the project concept and how Valhalla Apartments are having necessary work being done since they have taken ownership of the property. Mayor Greenough expressed his appreciation for this project and how housing is greatly needed in our community. Encouraged the developer in what he is doing.
There were no comments from the public.
On a motion by Council Member Inscore, seconded by Mayor Pro Tem Wright, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City authorized the Mayor to sign a letter of support for the proposed affordable housing development "Battery Point Apartments" to be included in developer's Infill and Infrastructure Grant application to the California Department of Housing and Community Development
16. Johnson Controls Agreements for Pool HVAC and Water Meter System Improvements • Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Continue to evaluate other remote meter reading system options; and obtain quotes from design professionals to develop the plans, specifications, and estimate of cost for each project utilizing the traditional design-bid-build approach City Manager Wier gave a detailed background on the process working on this agreement with Johnson Controls. At the time this went before the Council it was a $1.4 million project. The Council approved a PDA and Johnson Controls gave the price of $2.4 million; when it was vetted the project went up to over $4million. Johnson Controls did not hold to the Project Development Agreement, therefore we are not responsible for their Engineering costs. The City worked with Urban Futures to try to make this work, getting into the contract details, there were assumptions in the Johnson Controls contract that City staff disagreed with. Project started at $2mil and is now a $5mil, which did not include a contingent 10% and it makes the project cost to $6.2 million which would make it very difficult for the City to be able to fund. The one way we could potentially fund it is through grants. Johnson Controls stated that they either do both projects or none at all.
City Manager Wier stated that at this point, Johnson Controls now states they can review project as a stand-alone one, but cannot promise the $1million as before. Mayor Greenough expressed his frustration with this whole process. Council Member Smith asked what the breakage fee was; 4 | Page
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City Manager Wier stated that it would be $100k. Council Member Smith stated someone cost Johnson Controls $100k and if he would have done that at work, he would have been fired. City Manager Wier stated that Johnson Controls has worked on this for a couple of years now. Mayor Greenough stated that there was a point where the City had agreed to the terms; City Manager Wier stated that once it became apparent that both projects were to go together, the City and Johnson Controls could not come to an agreement. Mayor Greenough stated that unless they honor their initial agreed upon price, he would not like to move forward with them. City Manager Wier stated that some of the delay was the City having to vet the whole process. Council Member Inscore understands Mayor Greenough's concern and acknowledges that staff had to pull back to do their due diligence. Does not feel it is fiscally responsible to take on a $6mil project. The pool project is important and does not want it any more than $1,186,391 - if Johnson Controls say they will hold to that price, he would agree to it. Russ Garcia from Johnson Controls spoke on where costs are at this point due to the rise in expenses. He stated he is sympathetic to the cost of the water meter project, but what has been quoted is the actual cost of the project and said he was also sympathetic that its over budget, however, they won't be able to budget on the project. He further stated that they are over $200k out of pocket and have not charged the City for anything. City Manager Wier stated that we have a limited budget; to get the work done quickly, Johnson Controls is the right choice. There has to be a tight contract in place ahead of time. He further stated that Johnson Controls has not provided plans and specs and that would need to be in place. Council Member Inscore stated that the price is good tonight, suggested City Manager Wier speak with Johnson Controls and agreed that a contract in place. Asked for City Manager Wier to come back at the next meeting with a firm deal if one can be worked out. Mayor Pro Tem Wright agreed to have City Manager Wier to bring it back. Council Member Smith said it needed to be a strict timeline or he would pass on them doing the project. Mayor Greenough said he does not want the project cost to be over the $1.18 million. City Manager Wier stated that there will be staff changes soon and will affect the overall cost of the project. There was unanimous consensus of the Council to bring this back in two weeks.
Elias Mavris: spoke about the importance of the pool project. Suggested the pool be moved since repairs are required more frequently for buildings right on the coast.
17. Purchase of a Mini Excavator for Public Works
• Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comments
• Further Council discussion
• Approve and authorize the City Manager to sign a purchase order for the purchase of a new mini-excavator with attachments and flail mower
Director Olson stated that this is fully funded with Water/Sewer funds as well as Measure S funds.
It will be a great tool for our Public Works Department; City Manager Wier reported this was under budget went from $80k to $60k. Director Olson stated that since this is a $60k piece of equipment it will need to come before the Council for approval.
There were no comments from the public.
On a motion by Mayor Pro Tem Wright, seconded by Council Member Smith, and carried unanimously on a 5-0 polled vote, the City Council of the City of Crescent City approved and authorized the City Manager to sign a purchase order for the purchase of a new mini-excavator with attachments and flail mower.
18. Initiative to Repeal Measure S Ballot Question
• Recommendation: Hear staff report
• Technical questions from the Council
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• Receive public comments
• Further Council discussion
Approve and adopt Resolution No. 2022-53, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CRESCENT CITY AMENDING RESOLUTION NO 2022-48 TO INCLUDE THE FORM OF THE QUESTION TO BE PRESENTED TO City Attorney Rice outlined the process it took to create a question that met the legal requirements and was as clear as possible to advise the voters what they are voting on. Council Membe Inscore stated that many MeasureS funded projects are happening now There were no comments from the public
On a motion by Council Member Inscore, seconded by Mayor Pro Tem Wright, and carried inanimously on a 5-0 polled vote, the City Council of the City of Crescent City approved anc adopted Resolution No. 2022-53, A RESOLUTION OF THE CITY COUNCL OF THE CITY OF CRESCENT CITY AMENDING RESOLUTION NO. 2022-48 TO INCLUDE THE FORM OF THE
QUESTION TO BE PRESENTED TO VOTERS
19. Measure S Impact Report
Recommendation: Hear staff report
• Technical questions from the Council
• Receive public comment
Further Council discussion
• Direct staff as necessary and appropriate
Receive and file
City Manager Wier explained that since the District assessment and Measure S passed, the Fire Department Master Plan, the Police Department staffing plan, the Pool Master Plan, and street projects are now able to be funded. He went into detail over exactly what Measure S has covered and the future projects in line for Measure S funding. The revenue generated by the sales tax stays local and is paid by City residents, County residents, and visitors to our area. Sales tax is not charged on food or prescriptions. Additionally, these funds are monitored by the Measure S Oversight Committee. City Manager Wier reported that the voters passed Measure S and showed their support for this sales tax as it was passed by the voters 67.4%. City Manager Wier reported to the Council the Police Staffing Plan to add two officer positions and one detective position, additionally a lieutenant and the second K9 which is all funded by Measure S funding. CCPD vehicles are needing to be replaced and one has been purchased and three more will need to be purchased. Equipment has also been able to have been procured for the officers such as body cameras, vehicle dash cams and tasers, firearms, and other PPE. For Crescent City Fire and Rescue, calls for service has gone up considerably. Because of the service that Chief Wakefield gave our community, it's necessary to have a sustainable fire department and make sure there is adequate staffing to do so. To fund the Fire Department Master Plan an additional $300k is needed. Measure S will cover hiring three full time Captains, increased volunteer support, training and resources, vehicle/apparatus replacement fund set-aside, fire and rescue equipment and Measure S funds will provide personnel, electricity expenses, propane, HVAC rehabilitation, locker room flooring replacement, and parts, equipment and repairs. City Manager Wier stated that the City did not get the RAISE grant in the amount of $11million. City Manager Wier reported that $452,930 was received in FY 20/21 and it is projected that the City will receive $2million in this FY. Measure S is 20% of the General Fund Budget. If Measure S were eliminated, the funding for these "general" City services would decrease by approximately $2,000,000 per year. The impacts of a successful repeal vary depending on the department. For street maintenance and 6 | Page
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the Police Department, Measure S funding has allowed the City to increase and enhance services. If Measure S were repealed, with the exception of the body cameras and taser agreements, the City Council could return those departments to previous funding levels, thereby eliminating the enhancements funded by Measure S. Street maintenance projects are relatively expensive, and prior to Measure S the City was only able to complete street overlays or reconstruction projects when grant funding was available. For the Police Department, reverting to pre-Measure S funding levels would mean fewer patrol officers, not adding a detective, and less equipment replacements/ upgrades. If the Council were to continue any or all of these improvements without Measure S revenues, then they would need to significantly reduce budgets in other General Fund departments to pay for them. The impact on the Fire Department and pool of a repeal of Measure S is different in that this funding is being utilized to create sustainable departments. As stated in the Fire Department Master Plan, the Fire Department is simply not sustainable at the current level of service without additional paid personnel and funding for the replacement of equipment and apparatus. To implement the Fire Department Master Plan, the additional funding needed is more than $300,000 annually. Without Measure S revenues, the Council would need to reallocate over $300,000 per year from other General Fund budgets to fund just the Fire Department Master Plan. For the pool, MeasureS has been used partly for improvements including some funding for parts and repairs, an additional supervisor, plus a one- time large project for HVAC and dehumidification), but it is also used to create sustainability of this community asset. Municipal swimming pools are a public service for health and recreation.
They never generate enough revenue to cover the cost of operations. The net cost of operating the swimming pool has been a topic of discussion for many years, and costs have only risen over time. Recent cost increases resulting from increased minimum wage and utility rates have resulted in the pool having an annual FY22/23 budgeted operational deficit of approximately $650,000. Currently, MeasureS is allocating approximately $380,000 towards operations. If MeasureS were repealed, the Council would need to allocate additional funding from other General Fund departments in order to keep the pool in operation. Mayor Pro Tem Wright asked how often this could go before the voters; City Attorney Rice said it could be every election cycle.
Council Member Smith stated that the Measure S Oversight Committee and the transparency made him fully support Measure S. Council Member Inscore stated that the Measure S Oversight Committee has done what they were asked to do and have been quite transparent. The funds have been used for exactly what they were directed for. Council Member Altman does not want to see the funding going away because it will slow down the forward momentum we have started.
Mayor Greenough said everything that is being funded by Measure Sis what helps a City operate.
Chief Griffin stated that he has heard in the community that the money has gone to raises and he wanted to make it clear that the money has not went to raises it has went to exactly what it was directed to be used for.
There were no comments from the public.
CITY COUNCIL ITEMS
• Legislative Matters - None
• City Manager Report and City Council Directives -
Director Olson gave a brief report on Measure S Street Preservation Project is underway.
Reports, Concerns, Referrals, Council travel and training reports - Council Member Inscore: spoke in appreciation of National Night Out; upcoming August 20th will be the Klamath Salmon Festival is back, August 21st is the Crescent City triathlon, Sept. 10t Dee Ni Day; 30th annual Sea Cruise October 7'h & gth
Mayor Greenough: had a meeting with the Governor's Office of External Affairs with City Manager Wier to speak about local priorities.
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ADJOURNMENT
There being no further business to come before the Council, Mayor Greenough adjourned the meeting at 8:28 p.m. to the regular meeting of the City Council of the City of Crescent City scheduled for Tuesday, September 6, 2022 at 6:00 p.m. in the Flynn Center, 981 H Street, Crescent City, CA 95531.
ATTEST:
Blmar
Robin Altman
City Clerk/Administrative Analyst
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