Agenda, closed session, second session — Crescent City City Council, June 17, 2024

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6/17/24 COUNCIL AGENDA

CITY OF CRESCENT CITY
Mayor Blake Inscore Mayor Pro Tem Ray Altman
Council Member Jason Greenough Council Member Kelly Schellong Council Member Isaiah Wright
MONDAY June 17, 2024 6:00 P.M.

CLOSED SESSION BEGINS AT 5:00 P.M.

OPEN SESSION BEGINS AT 6:00 P.M.

This meeting will be held in person at the location listed above. The City will broadcast the meeting on YouTube, however, if there is a technological issue with YouTube, the meeting will continue in person as scheduled. The public may access and participate in the public meeting by (1) attending the meeting in person and making public comment when called for by the Mayor or (2) by submitting a written comment via [email protected] or by filing it with the City Clerk at 377 J Street, Crescent City, California, 95531. All public comments (via email or mail) must be received by the City Clerk prior to 12:00 p.m. the day of the meeting. Please identify the meeting date and agenda item to which your comment pertains in the subject line. Public comments so received will be forwarded to the City Council and posted on the website next to the agenda. Written public comments will not be read aloud during the meeting.

Notice regarding Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (707)464-7483, ext. 223. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-

35.104 ADA Title II]. For TTYDD use for speech and hearing impaired, please dial 711. A full agenda packet may be reviewed at City Hall, 377 J Street, Crescent City, CA or on our website:
www.crescentcity.org

CLOSED SESSION
Call to order
Roll call

CLOSED SESSION PUBLIC COMMENT PERIOD

CLOSED SESSION
• Conference with Legal Counsel – Potential Litigation (Gov. Code § 54956.9(d)(2)):

Gov. Claim of Linda Marchbanks.

OPEN SESSION
Call to order
Roll call
Pledge of Allegiance
AGENDA

REGULAR MEETING OF THE

CITY COUNCIL OF THE CITY OF CRESCENT CITY

FLYNN CENTER BOARD CHAMBERS
981 H STREET
CRESCENT CITY, CA 95531
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6/17/24 COUNCIL AGENDA

REPORT OUT OF CLOSED SESSION

CEREMONIAL ITEMS
• Introduction of New Employees
o Wade Mayes – Promotion to Senior Public Works Maintenance Worker o Sean O’Neal – Equipment Operator 1
o Jason DuBois – Electrical Mechanical Operations Technician 1 REPORTS AND PRESENTATIONS - None

PUBLIC COMMENT PERIOD
Any member of the audience is invited to address the City Council on any matter that is within the jurisdiction of the City of Crescent City. Comments of public interest or on matters appearing on the agenda are accepted. Note, however, that the Council is not able to undertake extended discussion or act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. All comments shall be directed toward the entire Council. Any comments that are not at the microphone are out of order and will not be a part of the public record. After receiving recognition from the Mayor, please state your name and city or county residency for the record. Public comment is limited to three (3) minutes. The public is additionally allotted three minutes each in which to speak on any item on the agenda prior to any action taken by the Council.

CONSENT CALENDAR

1. Warrant Claims List
• Recommendation: Receive and file the warrant claims list for the period May 18, 2024 through May 31, 2024.

2. Payroll Report
• Recommendation: Receive and file the biweekly payroll reports for the period ending June 1, 2024, paid June 7, 2024.

3. Public Works Maintenance Manager Appointment
• Recommendation: Approve and adopt Resolution No. 2024-45, A Resolution of the City Council of the City of Crescent City Authorizing the Appointment of Kim Smith to the Retired Annuitant Position of Extra Help / Interim Public Works Maintenance Manager

4. 1405 California St: New Deferred Improvement Agreement • Recommendation: Approve and authorize the City Manager to sign a Mutual Termination of Deferred Improvement Agreement for 1405 California Street dated May 30, 2024
• Approve and authorize the City Manager to sign two new Deferred Improvement Agreements for 1405 California Street to replace the terminated agreement

5. 2024 Annual Water Supply and Demand Assessment
• Recommendation: Receive and approve the report on 2024 ANNUAL WATER

SUPPLY AND DEMAND ASSESSMENT
• Direct City staff to submit said report to the State Water Resources Control Board 3 | P a g e
6/17/24 COUNCIL AGENDA

6. Application Under the California Disaster Assistance Act for the Smith River Complex Fire
• Recommendation: Approve and adopt Resolution No. 2024-46, Designation of Applicant’s Agent Resolution for Non-State Agencies
• Direct staff to submit an application for funding under the California Disaster Assistance Act for costs related to the 2023 Smith River Complex Fire

PUBLIC HEARING

7. Fiscal Year 2024-25 Budget, Position Control, Salary Schedules for Unrepresented Employees, and Appropriations Limit
• Recommendation: Open public hearing
o Receive staff report
o Technical questions from Council
o Receive public comment
• Close public hearing
• Further Council discussion
• Direct staff to negotiate cash flow financing for upcoming grant projects and bring agreements and legal documents to a future Council meeting for approval • Adopt Resolution No. 2024-47, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CRESCENT CITY ADOPTING THE ANNUAL BUDGET OF THE CITY OF

CRESCENT CITY, INCLUDING ANY ATTACHMENTS AND/OR APPENDICES, FOR FISCAL YEAR 2024-25
• Adopt Resolution No. 2024-48, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CRESCENT CITY SELECTING THE ANNUAL ADJUSTMENT FACTORS FOR THE CALCULATION OF THE FISCAL YEAR 2024-25 APPROPRIATIONS

LIMIT FOR THE CITY OF CRESCENT CITY
• Adopt Resolution 2024-49, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CRESCENT CITY ESTABLISHING WAGES, BENEFITS, AND OTHER TERMS

OF EMPLOYMENT FOR THE UNREPRESENTED POSITION OF CAREER FIRE

CAPTAIN
• Adopt Resolution 2024-50, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CRESCENT CITY REVISING THE SALARY SCHEDULE FOR CERTAIN

CONTRACT POSITIONS

CONTINUING BUSINESS

8. Military Equipment Use Policy Public Meeting
• Hear staff report
• Technical questions from the Council
• Allow the public to voice comments, concerns and ask questions regarding the Military Equipment Use Policy 2022 Annual Report and/or the City’s Military Equipment Use Policy

NEW BUSINESS

9. Joint City / County Letter of Support for the Del Norte Performing Arts Center • Recommendation: Receive Presentation / Project Update from Nick Rail (PPA) • Technical questions from the Council
• Receive public comment
• Further Council discussion
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6/17/24 COUNCIL AGENDA
• Approve and authorize the City Council to sign a City/County joint letter of support for the Partnership for the Performing Arts (PPA) Project for the Development of a Performing Arts Center in Del Norte County

10. Tri-Agency Economic Development Authority Dissolution • Hear staff report
• Technical questions from Council
• Receive public comment
• Council Discussion
• Agree to mutual termination of the Tri-Agency Economic Development Authority pursuant to Section 8.03 of the Joint Powers Agreement; and • Direct staff to negotiate a dissolution agreement with the County and Harbor including an equal share of the costs of existing litigation, dissolution, and any other outstanding debts or liabilities of the Tri-Agency

CITY COUNCIL ITEMS
➢ Reports, Concerns, Referrals, Council travel and training reports – In accordance with Gov’t Code § 54954.2(a), City Council Members may make brief announcements or brief reports on their own activities. They may ask questions for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. ➢ Legislative Matters – Consider miscellaneous legislative matters pertinent to the City of Crescent City. Authorize the Mayor to sign the appropriate letters and/or positions with respect to such matters.
➢ City Manager Report and City Council Directives – Pursuant to Crescent City Municipal Code § 2.08.200, the City Council may instruct the city manager on matters of importance to the administrative services of the City and provide direction with respect to subordinates of the City Manager. (Directives from individual Council Members that are not objected to by any member present shall be considered an order of the City Council.)

ADJOURNMENT
Adjourn to the regular meeting of the City Council of the City of Crescent City on Monday, July 1, 2024 at 6:00 p.m. in the Flynn Center, 981 H Street, Crescent City, CA POSTED:

June 13, 2024
/s/ Eric Wier
City Manager
Vision:

The City of Crescent City will continue to stand the test of time and promote quality of life and community pride for our residents, businesses and visitors through leadership, diversity, and teamwork.

Mission:

The purpose of our city is to promote a high quality of life, leadership and services to the residents, businesses, and visitors we serve. The City is dedicated to providing the most efficient, innovative and economically sound municipal services building on our diverse history, culture and unique natural resources.

Values:

Accountability
Honesty & Integrity
Excellent Customer Service
Effective & Active Communication
Teamwork
Fiscally Responsible

Accounts Payable
User:

Printed:
[email protected]
6/5/2024 8:29 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH EDDTAX State of California EDD TAX Auto Pay 05/28/2024 0.00 5,013.11 ACH FITTAX FIT Payroll Taxes Auto Pay 05/28/2024 0.00 23,266.93 ACH PERS2 Public Emp Retirement Sys 05/28/2024 0.00 36,244.11 ACH EDDTAX State of California EDD TAX Auto Pay 05/31/2024 0.00 1,560.05 ACH FITTAX FIT Payroll Taxes Auto Pay 05/31/2024 0.00 4,353.90 445623 CASTATE CA State Disbursement Unit 05/28/2024 0.00 288.20 445624 WAMUTU Crescent City Employees Association 05/28/2024 0.00 70.00 445625 CCPOLI Crescent City Police Officer's Association 05/28/2024 0.00 650.00 445626 ICMARE Mission Square 05/28/2024 0.00 2,698.08
445627 PORACRMT PORAC RMT 05/28/2024 0.00 1,300.00
445628 AECOM AECOM Technical Services Inc 05/30/2024 0.00 4,363.80 445629 ALDERIa Ia Aldernan 05/30/2024 0.00 63.10
445630 PATCHROB Robin Altman 05/30/2024 0.00 15.05
445631 AMAZON Amazon Capital Services, Inc 05/30/2024 0.00 3,287.30 445632 NCOASTFA Aquatic Designing Inc 05/30/2024 0.00 6,585.00 445633 BLUEST Blue Star Gas Associates 05/30/2024 0.00 294.73 445634 CURRYE Brad Coleman Inc 05/30/2024 0.00 41.12
445635 CARAHSOF Carahsoft Technology Corporation 05/30/2024 0.00 14.99 445636 CCDNCH Cc-Dn Chamber Of Commerce 05/30/2024 0.00 250.00 445637 CHARTEC Charter Communications 05/30/2024 0.00 130.66 445638 CPI CPI-International Inc 05/30/2024 0.00 691.69 445639 DNCOSH D N Co Sheriffs Office 05/30/2024 0.00 27,263.78 445640 DNCOUN D N Co Unified School Dst 05/30/2024 0.00 2,182.04 445641 DNCO Del Norte County 05/30/2024 0.00 398.57
445642 DNHS Del Norte High School 05/30/2024 0.00 75.00 445643 DEMPMeg Megan Dempsey 05/30/2024 0.00 41.10
445644 DISH Dish Network LLC 05/30/2024 0.00 949.13
445645 ENGLUN Englund Marine Supply Co. 05/30/2024 0.00 264.68 445646 EUREKAH Eureka Humboldt Fire Extinguisher Co Inc 05/30/2024 0.00 163.00 445647 EUREKAO Eureka Oxygen Co. 05/30/2024 0.00 205.00 445648 FASTENAL Fastenal Company 05/30/2024 0.00 507.58 445649 VERIZO2 Frontier California Inc 05/30/2024 0.00 2,070.67 445650 GENTGab Gabrail Gentile 05/30/2024 0.00 176.00
445651 GEORGE George Petty Inc 05/30/2024 0.00 1,382.71 445652 GHD INC GHD Inc 05/30/2024 0.00 19,896.33
445653 GRAING Grainger 05/30/2024 0.00 29.10
445654 GREGLyn Lynette Gregory 05/30/2024 0.00 40.00
445655 HALEKat Kathryn Hale 05/30/2024 0.00 40.00
445656 HAMWSG Hambro WSG Inc 05/30/2024 0.00 4,006.62
445657 HARDY Hardy Diagnostics 05/30/2024 0.00 110.03
445658 HEMMIN Hemmingsen Contracting Co Inc 05/30/2024 0.00 5,789.06 445659 Home Dep Home Depot Credit Services 05/30/2024 0.00 9,711.84 445660 INFOSEND Infosend Inc. 05/30/2024 0.00 2,103.55
445661 LNCURT L.N. Curtis & Sons 05/30/2024 0.00 2,637.24 445662 LOPEZA Anthony Lopez 05/30/2024 0.00 106.20
445663 MAILRM The Mail Room 05/30/2024 0.00 1,701.00
445664 THRIFT Malcolm Kelly Inc. 05/30/2024 0.00 1,238.94 AP Checks by Date - Summary by Check Number (6/5/2024 8:29 AM) Page 1 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 445665 MARTJas Jason Martin 05/30/2024 0.00 64.20
445666 NCLAB Microbac Laboratories, Inc. 05/30/2024 0.00 214.00 445667 MISSIO Mission Linen Supply 05/30/2024 0.00 242.49 445668 MOOREHE Daniel Leon Moore 05/30/2024 0.00 847.80 445669 MYGOV MYGOV, LLC 05/30/2024 0.00 4,356.00
445670 OFFICEDE Office Depot 05/30/2024 0.00 107.25
445671 OREILLY O'Reilly Auto Enterprises LLC 05/30/2024 0.00 580.70 445672 MENDES Pacific Packaging & Supply Co Inc 05/30/2024 0.00 274.28 445673 PAPEMAC2 Pape Group Inc, The 05/30/2024 0.00 493.13 445674 PERFORMA Performa Labs Inc 05/30/2024 0.00 1,350.00 445675 PERRYEve Everett Perry 05/30/2024 0.00 447.00
445676 PTRTRUCK Peterson Trucks Inc 05/30/2024 0.00 2,012.58 445677 PHILLJEN Jenna Phillips 05/30/2024 0.00 177.00
445678 PLASTIX Plastix Plus LLC 05/30/2024 0.00 3,990.00 445679 POGArth Arthuur Pogorzelski 05/30/2024 0.00 77.00 445680 RAWLINGS Christa Rawlings 05/30/2024 0.00 875.00 445681 DNDISP Recology Del Norte 05/30/2024 0.00 1,800.46 445682 REDSKY Red Sky Inc. 05/30/2024 0.00 12,037.81
445683 REEDJoy Joyce Reed 05/30/2024 0.00 158.50
445684 LEXISNE RELX Inc 05/30/2024 0.00 275.00
445685 ROSSJAN Matthew Ross 05/30/2024 0.00 600.00
445686 LINCOL SCP Distributors LLC 05/30/2024 0.00 1,827.83 445687 SHASTACO Shasta-Tehama-Trinity Joint Community College Dist 05/30/2024 0.00 255.50 445688 SHNCON SHN Consulting Engineers & Geologists Inc 05/30/2024 0.00 3,880.00 445689 SMITHJer Jerry Smith 05/30/2024 0.00 139.00
445690 SMITHKen Ken Smith 05/30/2024 0.00 40.00
445691 SMITHMJ Kimberly D Smith 05/30/2024 0.00 975.00
445692 IAMSTAR Starguard Elite LLC 05/30/2024 0.00 150.00 445693 STEINTho Thomas Steinkraus 05/30/2024 0.00 34.50 445694 STOUTNan Nancy Stout 05/30/2024 0.00 535.00
445695 STOVER Ward Stover 05/30/2024 0.00 8,186.98
445696 THOMASBr Brett Thomas 05/30/2024 0.00 64.20
445697 UNIVAR Univar Solutions USA Inc. 05/30/2024 0.00 13,163.61 445698 CALCARDS US Bank Corporate Pmt Systems 05/30/2024 0.00 2,582.77 445699 UTILITYS Utility Services Associates 05/30/2024 0.00 15,000.00 445700 WILLCGar Gary Willcoxon 05/30/2024 0.00 150.00
445701 WILLDAN Willdan Financial Services 05/30/2024 0.00 4,264.00 445702 YOUNGM Michael Young 05/30/2024 0.00 540.00
445703 ICMARE Mission Square 05/31/2024 0.00 4.27
Report Total (86 checks): 0.00 257,043.85
AP Checks by Date - Summary by Check Number (6/5/2024 8:29 AM) Page 2 AP
5-18-24 to 5-31-24 Council
User: [email protected]
Printed: 6/5/2024 8:27:47 AM
Check Numbe Check Date Acct 1 Description Amount Selected For Void 0 5/28/2024 610-000-2188-00000 PR Batch 00222.05.2024 Medicare Employee Portion 8.74 False 0 5/28/2024 610-000-2189-00000 PR Batch 00222.05.2024 Federal Income Tax 32.53 False 0 5/28/2024 610-000-2188-00000 PR Batch 00222.05.2024 Medicare Employer Portion 8.74 False 0 5/28/2024 610-000-2187-00000 PR Batch 00222.05.2024 EE PERS Contribution 46.71 False 0 5/28/2024 610-000-2187-00000 PR Batch 00222.05.2024 ER PERS Contribution 46.29 False 0 5/28/2024 610-000-2187-00000 PR Batch 00222.05.2024 Survivor Benefit 0.93 False 0 5/28/2024 610-000-2188-00000 PR Batch 00333.05.2024 Medicare Employer Portion 3.53 False 0 5/28/2024 610-000-2188-00000 PR Batch 00333.05.2024 Medicare Employee Portion 3.53 False 0 5/28/2024 610-000-2185-00000 PR Batch 00002.05.2024 State Income Tax 2,541.29 False 0 5/28/2024 610-000-2185-00000 PR Batch 00022.05.2024 State Income Tax 2,471.82 False 0 5/28/2024 610-000-2188-00000 PR Batch 00022.05.2024 Medicare Employee Portion 1,200.89 False 0 5/28/2024 610-000-2188-00000 PR Batch 00002.05.2024 Medicare Employee Portion 1,664.75 False 0 5/28/2024 610-000-2188-00000 PR Batch 00022.05.2024 Medicare Employer Portion 1,200.89 False 0 5/28/2024 610-000-2189-00000 PR Batch 00022.05.2024 Federal Income Tax 7,090.66 False 0 5/28/2024 610-000-2188-00000 PR Batch 00002.05.2024 Medicare Employer Portion 1,664.75 False 0 5/28/2024 610-000-2189-00000 PR Batch 00002.05.2024 Federal Income Tax 10,387.92 False 0 5/28/2024 610-000-2187-00000 PR Batch 00002.05.2024 Survivor Benefit 35.34 False 0 5/28/2024 610-000-2187-00000 PR Batch 00022.05.2024 ER PERS Contribution 9,645.41 False 0 5/28/2024 610-000-2187-00000 PR Batch 00022.05.2024 Survivor Benefit 23.89 False 0 5/28/2024 610-000-2187-00000 PR Batch 00002.05.2024 ER PERS Contribution 10,421.04 False 0 5/28/2024 610-000-2187-00000 PR Batch 00002.05.2024 EE PERS Contribution 8,130.70 False 0 5/28/2024 610-000-2187-00000 PR Batch 00002.05.2024 Service Credit Purchase 413.20 False 0 5/28/2024 610-000-2187-00000 PR Batch 00022.05.2024 EE PERS Contribution 7,480.60 False 0 5/31/2024 610-000-2185-00000 PR Batch 07333.05.2024 State Income Tax 1,560.05 False 0 5/31/2024 610-000-2188-00000 PR Batch 07333.05.2024 Medicare Employee Portion 266.92 False 0 5/31/2024 610-000-2188-00000 PR Batch 07333.05.2024 Medicare Employer Portion 266.92 False 0 5/31/2024 610-000-2188-00000 PR Batch 73333.05.2024 Medicare Employer Portion 0.82 False 0 5/31/2024 610-000-2189-00000 PR Batch 07333.05.2024 Federal Income Tax 3,818.42 False 0 5/31/2024 610-000-2188-00000 PR Batch 73333.05.2024 Medicare Employee Portion 0.82 False 445623 5/28/2024 610-000-2170-00000 PR Batch 00002.05.2024 Child Support-CA 88.84 False 445623 5/28/2024 610-000-2170-00000 PR Batch 00222.05.2024 Child Support-CA 96.00 False 445623 5/28/2024 610-000-2170-00000 PR Batch 00222.05.2024 Child Support CA Flat Amt 2 103.36 False 445624 5/28/2024 610-000-2184-00000 PR Batch 00022.05.2024 CCEA Monthly Dues 10.00 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 1 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445624 5/28/2024 610-000-2184-00000 PR Batch 00002.05.2024 CCEA Monthly Dues 60.00 False 445625 5/28/2024 610-000-2181-00000 PR Batch 00022.05.2024 CCPOA Dues 650.00 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 119.54 False 445626 5/28/2024 610-000-2178-00000 Plan # 300878 498.22 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 569.96 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 229.06 False 445626 5/28/2024 610-000-2178-00000 Plan # 300878 1,100.00 False 445626 5/28/2024 610-000-2178-00000 Plan # 300878 115.00 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 48.02 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 3.17 False 445626 5/28/2024 610-000-2186-00000 Plan # 306752 15.11 False 445627 5/28/2024 610-000-2182-00000 PR Batch 00011.05.2024 PORAC RMT 650.00 False 445627 5/28/2024 610-000-2182-00000 PR Batch 00022.05.2024 PORAC RMT 650.00 False 445628 5/30/2024 901-480-4799-2020S Swimming pool boiler, HVAC, dehumidification - 11/25/23-03/29/24 4,363.80 False 445629 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5748 57.36 False 445629 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5748 5.74 False 445630 5/30/2024 001-113-4310-00000 Reimbursement for frame 15.05 False 445631 5/30/2024 001-112-4390-00000 Elastic bands 27.84 False 445631 5/30/2024 001-112-4390-00000 Cardstock paper 71.22 False 445631 5/30/2024 413-357-4310-00000 CH Office Supplies 2.53 False 445631 5/30/2024 001-471-4310-00000 CH Office Supplies 0.44 False 445631 5/30/2024 001-112-4390-00000 Misc supplies 355.34 False 445631 5/30/2024 001-120-4310-00000 Corner desktop shelf 20.92 False 445631 5/30/2024 001-120-4310-00000 Misc office supplies 20.28 False 445631 5/30/2024 413-120-4310-00000 Misc office supplies 20.29 False 445631 5/30/2024 419-120-4310-00000 Corner desktop shelf 20.93 False 445631 5/30/2024 420-115-4390-00000 Screen protectors 10.62 False 445631 5/30/2024 419-120-4310-00000 Misc office supplies 20.29 False 445631 5/30/2024 412-100-4310-00000 CH Office Supplies 1.34 False 445631 5/30/2024 001-251-4310-00000 CH Office Supplies 1.12 False 445631 5/30/2024 419-130-4310-00000 CH Office Supplies 0.89 False 445631 5/30/2024 419-111-4310-00000 CH Office Supplies 1.42 False 445631 5/30/2024 001-240-4390-00000 Gun cleaning supplies 185.93 False 445631 5/30/2024 419-120-4310-00000 CH Office Supplies 8.49 False 445631 5/30/2024 413-130-4310-00000 CH Office Supplies 0.89 False 445631 5/30/2024 001-112-4390-00000 Bracelets, bags, keychains 301.74 False 445631 5/30/2024 413-120-4310-00000 Corner desktop shelf 20.93 False 445631 5/30/2024 413-352-4390-00000 NanoStation - WWTP 300.94 False 445631 5/30/2024 508-508-4390-00000 PAC Bracket Handlelok Tool Mount 100.65 False 445631 5/30/2024 413-353-4310-00000 CH Office Supplies 1.42 False 445631 5/30/2024 001-313-4310-00000 CH Office Supplies 2.16 False 445631 5/30/2024 001-114-4310-00000 CH Office Supplies 4.40 False 445631 5/30/2024 001-130-4310-00000 CH Office Supplies 1.12 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 2 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445631 5/30/2024 413-120-4310-00000 CH Office Supplies 8.50 False 445631 5/30/2024 420-115-4310-00000 CH Office Supplies 8.64 False 445631 5/30/2024 419-371-4310-00000 CH Office Supplies 5.45 False 445631 5/30/2024 001-350-4310-00000 CH Office Supplies 3.28 False 445631 5/30/2024 413-352-4310-00000 CH Office Supplies 0.67 False 445631 5/30/2024 413-111-4310-00000 CH Office Supplies 1.42 False 445631 5/30/2024 001-111-4310-00000 CH Office Supplies 1.49 False 445631 5/30/2024 001-480-4310-00000 CH Office Supplies 0.97 False 445631 5/30/2024 001-112-4390-00000 Cornhole set 248.76 False 445631 5/30/2024 420-115-4312-00000 NAS Hard Drive HDD 323.33 False 445631 5/30/2024 001-240-4393-0VIPS Garmin Dog Tracking device and USB cable 284.67 False 445631 5/30/2024 001-470-4310-00000 CH Office Supplies 0.82 False 445631 5/30/2024 001-113-4310-00000 CH Office Supplies 4.17 False 445631 5/30/2024 001-250-4310-00000 CH Office Supplies 0.97 False 445631 5/30/2024 001-112-4310-00000 CH Office Supplies 1.12 False 445631 5/30/2024 001-364-4310-00000 CH Office Supplies 1.49 False 445631 5/30/2024 001-120-4310-00000 CH Office Supplies 7.68 False 445631 5/30/2024 412-120-4310-00000 CH Office Supplies 0.89 False 445631 5/30/2024 001-112-4390-00000 Forest moon prizes and obstacle course supplies 720.05 False 445632 5/30/2024 919-371-4799-37117 Crane rental for diesel tank 6,585.00 False 445633 5/30/2024 001-240-4220-00000 Propane - 04/15-05/14/24 - Acct# 02-1038315 11.00 False 445633 5/30/2024 001-112-4220-00000 Propane - 04/15-05/14/24 - Acct # 02-1031563 36.95 False 445633 5/30/2024 001-471-4220-00000 Propane - 04/16-05/15/24 - Acct # 02-0065468 11.00 False 445633 5/30/2024 001-240-4220-00000 Finance Charge - Acct # 02-1038315 2.00 False 445633 5/30/2024 001-230-4220-00000 Propane - Acct# 02-0009979 233.78 False 445634 5/30/2024 001-470-4390-00000 Trimmer Line 41.12 False 445636 5/30/2024 001-110-4530-00000 2024 Economic Summit - Inscore 50.00 False 445636 5/30/2024 001-112-4530-00000 2024 Economic Summit - Lacey 50.00 False 445636 5/30/2024 001-112-4530-00000 2024 Economic Summit - Taylor 50.00 False 445636 5/30/2024 001-350-4530-00000 2024 Economic Summit - Yeager 50.00 False 445636 5/30/2024 419-111-4530-00000 2024 Economic Summit - Wier 16.66 False 445636 5/30/2024 413-111-4530-00000 2024 Economic Summit - Wier 16.67 False 445636 5/30/2024 001-111-4530-00000 2024 Economic Summit - Wier 16.67 False 445637 5/30/2024 001-230-4230-00000 Cable & Internet Service- 130.66 False 445638 5/30/2024 413-351-4390-00000 Coliform bottles & Colitag test kits 691.69 False 445639 5/30/2024 001-240-4475-00000 Dispatch services - Oct-Dec 23 27,263.78 False 445640 5/30/2024 001-230-4330-00000 Fuel for FY23/24 - April 2024 2,182.04 False 445641 5/30/2024 413-353-4210-35019 Oregon Lift Station Power Bill 398.57 False 445642 5/30/2024 001-000-2230-00000 CC DEPOSIT REFUND: Ref # 7970573 04/19-04/20/24 DNHS 75.00 False 445643 5/30/2024 001-000-3221-00000 Early Departure/Cancellation - Conf # 5444 3.74 False 445643 5/30/2024 412-000-3570-00000 Early Departure/Cancellation - Conf # 5444 37.36 False 445644 5/30/2024 412-100-4230-00000 TV Service - 05/25-06/24/24 - Acct # 335006466 / ID 102007362 949.13 False 445645 5/30/2024 419-371-4320-00000 Boots 264.68 False
AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 3 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445646 5/30/2024 001-230-4450-00000 Annual Fire Extinguisher Maintenance and Certification 163.00 False 445647 5/30/2024 001-230-4390-00000 Cylinder rental (11) 205.00 False 445648 5/30/2024 419-371-4390-00000 Safety/PW Supplies 84.61 False 445648 5/30/2024 001-470-4390-00000 Safety/PW Supplies 84.57 False 445648 5/30/2024 413-353-4390-00000 Safety/PW Supplies 84.61 False 445648 5/30/2024 506-506-4390-00000 Safety/PW Supplies 84.61 False 445648 5/30/2024 508-508-4390-00000 Safety/PW Supplies 84.56 False 445648 5/30/2024 001-364-4390-10025 Safety/PW Supplies 84.62 False 445649 5/30/2024 413-357-4230-00000 City Hall Shared Phone- 41.98 False 445649 5/30/2024 412-120-4230-00000 City Hall Shared Phone- 22.23 False 445649 5/30/2024 001-250-4230-00000 City Hall Shared Phone- 16.05 False 445649 5/30/2024 001-480-4230-00000 City Hall Shared Phone- 16.05 False 445649 5/30/2024 413-120-4230-00000 City Hall Shared Phone- 140.76 False 445649 5/30/2024 001-470-4230-00000 City Hall Shared Phone- 13.58 False 445649 5/30/2024 001-130-4230-00000 City Hall Shared Phone - 18.52 False 445649 5/30/2024 419-111-4230-00000 City Hall Shared Phone- 23.46 False 445649 5/30/2024 001-113-4230-00000 City Hall Shared Phone - 69.14 False 445649 5/30/2024 419-120-4230-00000 City Hall Shared Phone- 140.77 False 445649 5/30/2024 413-130-4230-00000 City Hall Shared Phone- 14.82 False 445649 5/30/2024 001-251-4230-00000 City Hall Shared Phone- 18.52 False 445649 5/30/2024 420-115-4230-00000 City Hall Shared Phone- 143.23 False 445649 5/30/2024 413-352-4230-00000 City Hall Shared Phone- 11.11 False 445649 5/30/2024 413-352-4230-00000 WWTP phone 334.98 False 445649 5/30/2024 001-313-4230-00000 City Hall Shared Phone- 35.80 False 445649 5/30/2024 001-480-4230-00000 Pool Phone 465-5761 - 170.44 False 445649 5/30/2024 419-130-4230-00000 City Hall Shared Phone- 14.81 False 445649 5/30/2024 412-100-4230-00000 City Hall Shared Phone- 14.82 False 445649 5/30/2024 001-114-4230-00000 City Hall Shared Phone - 72.86 False 445649 5/30/2024 413-111-4230-00000 City Hall Shared Phone- 23.46 False 445649 5/30/2024 001-471-4230-00000 City Hall Shared Phone- 7.41 False 445649 5/30/2024 001-120-4230-00000 City Hall Shared Phone - 127.18 False 445649 5/30/2024 001-111-4230-00000 City Hall Shared Phone - 24.70 False 445649 5/30/2024 001-364-4230-00000 City Hall Shared Phone- 24.70 False 445649 5/30/2024 001-112-4230-00000 City Hall Shared Phone - 18.52 False 445649 5/30/2024 001-471-4230-00000 Cult Cntr Elev Alrm 707-464-4582 98.61 False 445649 5/30/2024 413-353-4230-00000 City Hall Shared Phone- 23.46 False 445649 5/30/2024 419-371-4230-00000 City Hall Shared Phone- 90.14 False 445649 5/30/2024 001-350-4230-00000 City Hall Shared Phone- 54.33 False 445649 5/30/2024 413-352-4230-00000 Treatment Plant Phone: 465-3054 231.88 False 445650 5/30/2024 412-000-3570-00000 Early Departure/Cancellation - Conf # 6304 160.00 False 445650 5/30/2024 001-000-3221-00000 Early Departure/Cancellation - Conf # 6304 16.00 False 445651 5/30/2024 508-508-4390-00000 parts and supplies for shop 198.23 False 445651 5/30/2024 508-508-4390-00000 shop tools and supplies 642.03 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 4 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445651 5/30/2024 419-371-4390-00000 parts and supplies for Washington Tank 542.45 False 445652 5/30/2024 155-485-4409-22SDP Storm Drain Master Plan - Thru 4/30/24 19,896.33 False 445653 5/30/2024 419-371-4390-00000 Magnet 29.10 False
445654 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 4968 3.64 False 445654 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 4968 36.36 False 445655 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5494 36.36 False 445655 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5494 3.64 False 445656 5/30/2024 413-000-1202-00000 Sludge Processing - Reimbursed 1,960.54 False 445656 5/30/2024 413-000-1202-00000 Sludge Processing - Reimbursed 2,046.08 False 445657 5/30/2024 413-351-4390-00000 Microbiological Testing: dehydrated media, sterile supplies FY24 110.03 False 445658 5/30/2024 419-371-4450-ENGRP Emergency water repair near Englund Marine 5,789.06 False 445659 5/30/2024 506-506-4390-00000 Nail set 55.14 False 445659 5/30/2024 419-371-4390-00000 Connectors 34.34 False 445659 5/30/2024 001-470-4390-00000 Markers, tube, pipe thread 105.87 False 445659 5/30/2024 506-506-4390-00000 Lumber, casing legs 320.38 False 445659 5/30/2024 419-371-4390-00000 PVC parts 21.78 False 445659 5/30/2024 419-372-4390-41028 Box cover 4.24 False 445659 5/30/2024 001-470-4390-00000 Bucket lids 21.95 False 445659 5/30/2024 412-100-4390-00000 Roller tray, rollers 10.37 False 445659 5/30/2024 506-506-4390-00000 Flooring 357.17 False 445659 5/30/2024 506-506-4390-00000 Paint, wallplate, bolts 18.25 False 445659 5/30/2024 506-506-4390-00000 Screws 26.93 False
445659 5/30/2024 506-506-4390-00000 Covers, trim, usb charger 124.12 False 445659 5/30/2024 506-506-4390-00000 Flooring 357.17 False 445659 5/30/2024 413-353-4390-00000 Kneeling pads 16.11 False 445659 5/30/2024 506-506-4390-00000 PVC Parts 52.89 False 445659 5/30/2024 419-371-4390-00000 Coupling 26.95 False 445659 5/30/2024 506-506-4390-00000 Panel, lumber 455.27 False 445659 5/30/2024 506-506-4390-00000 Paint 40.68 False
445659 5/30/2024 001-470-4390-00000 Water bottles 12.36 False 445659 5/30/2024 506-506-4390-00000 Fast set 15.44 False 445659 5/30/2024 506-506-4390-00000 Nails 9.50 False
445659 5/30/2024 001-470-4390-00000 Extension tube 20.52 False 445659 5/30/2024 506-506-4450-00000 Threshold 32.40 False 445659 5/30/2024 001-470-4390-00000 Mini kit, brushes, paint cup 48.44 False 445659 5/30/2024 419-371-4390-00000 Cable 191.60 False
445659 5/30/2024 419-371-4390-00000 Water pressure test guage 13.79 False 445659 5/30/2024 001-480-4340-00000 Muratic acid, safety glasses 287.05 False 445659 5/30/2024 506-506-4390-00000 Rope 62.17 False
445659 5/30/2024 506-506-4390-00000 Mini kits 26.34 False 445659 5/30/2024 419-371-4390-00000 PVC parts 36.72 False 445659 5/30/2024 412-100-4390-00000 Bolt cutters, super glue, washers, bolts 89.98 False 445659 5/30/2024 001-364-4390-10025 Roundup 162.31 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 5 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445659 5/30/2024 001-470-4390-00000 Aluminum, lumber 84.53 False 445659 5/30/2024 413-353-4390-00000 Water bottles, pliers 54.21 False 445659 5/30/2024 412-100-4390-00000 Batteries 18.26 False 445659 5/30/2024 001-470-4390-POINT Geranium, Mulch 210.65 False 445659 5/30/2024 001-470-4390-00000 Sandpaper, PVC parts 64.08 False 445659 5/30/2024 001-470-4390-00000 Stake flags 21.59 False 445659 5/30/2024 001-364-4390-10025 Roundup - RETURN -81.16 False 445659 5/30/2024 001-364-4390-10025 Roundup 81.16 False 445659 5/30/2024 001-112-4434-00000 Water bottles 18.54 False 445659 5/30/2024 001-470-4390-POINT Primer, sealant, shaping wheel 55.07 False 445659 5/30/2024 001-470-4390-00000 PVS parts, primer 26.98 False 445659 5/30/2024 508-508-4390-00000 Quick links 16.56 False 445659 5/30/2024 001-364-4390-10025 Roundup 81.16 False 445659 5/30/2024 001-364-4390-10025 Roundup 81.16 False 445659 5/30/2024 419-371-4390-00000 Water bottles 12.36 False 445659 5/30/2024 419-372-4390-41028 Vapor tite, clamp connector, simple green 464.13 False 445659 5/30/2024 508-508-4390-00000 Flex seal 32.43 False 445659 5/30/2024 001-471-4390-00000 Bottled water, hooks 33.22 False 445659 5/30/2024 419-372-4390-41028 Lumber, nails, deckmate 83.78 False 445659 5/30/2024 506-506-4390-00000 Keyring, bottle opener, padlocks 16.14 False 445659 5/30/2024 506-506-4390-00000 Keyless entry 48.69 False 445659 5/30/2024 508-508-4390-00000 Electrode 27.04 False 445659 5/30/2024 419-371-4390-00000 Clipboards, magnet base 19.75 False 445659 5/30/2024 419-371-4390-00000 Batteries 107.17 False 445659 5/30/2024 506-506-4390-00000 Broom 16.21 False
445659 5/30/2024 506-506-4390-00000 Lumber - RETURN -260.72 False 445659 5/30/2024 001-240-4390-00000 Lumber, batteries 75.07 False 445659 5/30/2024 413-353-4390-00000 Clipboards, magnet base 19.75 False 445659 5/30/2024 001-364-4390-10025 Clipboards, magnet base 19.75 False 445659 5/30/2024 412-100-4390-00000 Strainer, drain - RETURN -29.15 False 445659 5/30/2024 506-506-4390-00000 Shades 129.86 False 445659 5/30/2024 412-100-4390-00000 Tray set, shackles 22.68 False 445659 5/30/2024 506-506-4390-00000 Flooring 540.07 False 445659 5/30/2024 412-100-4390-00000 Strainers 37.02 False 445659 5/30/2024 506-506-4390-00000 Tape, adhesive 23.00 False 445659 5/30/2024 506-506-4390-00000 Duct tape 60.45 False 445659 5/30/2024 506-506-4390-00000 Bolts, pliers, drill bit 172.43 False 445659 5/30/2024 506-506-4390-00000 Paint, vinyl flint 80.71 False 445659 5/30/2024 506-506-4390-00000 Knee pads 64.93 False 445659 5/30/2024 001-471-4390-00000 Totes 17.30 False
445659 5/30/2024 508-508-4390-00000 Loctite 10.88 False 445659 5/30/2024 419-371-4390-00000 Battery 84.37 False 445659 5/30/2024 506-506-4390-00000 Bolts, hexs, grommet 48.55 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 6 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445659 5/30/2024 506-506-4390-00000 Flooring, lumber, paint 465.02 False 445659 5/30/2024 506-506-4390-00000 Brace 11.41 False
445659 5/30/2024 001-480-4390-00000 Brass key, loctite, washer 23.02 False 445659 5/30/2024 901-364-4799-PBL24 Tapcons 151.93 False 445659 5/30/2024 901-364-4799-PBL24 Drill bits, blades 30.01 False 445659 5/30/2024 001-364-4390-10025 Contractor bags 46.48 False 445659 5/30/2024 901-364-4799-PBL24 Lumber 402.95 False 445659 5/30/2024 412-100-4390-00000 Respirator filters 51.94 False 445659 5/30/2024 508-508-4390-00000 Counter sinks 34.54 False 445659 5/30/2024 412-100-4390-00000 Lumber, caulk 20.30 False 445659 5/30/2024 001-470-4390-00000 Buckets, wrenches, plumbers putty 110.10 False 445659 5/30/2024 001-230-4390-00000 Connectors 21.50 False 445659 5/30/2024 412-100-4390-00000 Rebar, lanscape timbers, gloves 217.33 False 445659 5/30/2024 419-371-4390-00000 Light basin 194.79 False 445659 5/30/2024 506-506-4390-00000 Silicone 15.13 False 445659 5/30/2024 001-364-4390-10025 Drill bits 52.05 False 445659 5/30/2024 506-506-4390-00000 Miter Saw 594.29 False 445659 5/30/2024 412-100-4390-00000 Safety glasses 11.26 False 445659 5/30/2024 001-470-4390-00000 Sump pump 258.72 False 445659 5/30/2024 001-470-4390-00000 Water bottles 12.36 False 445659 5/30/2024 419-371-4390-00000 Sealant, pliers, thread tape, wrench, sockets 492.25 False 445659 5/30/2024 412-100-4390-00000 Paint 239.65 False
445659 5/30/2024 412-100-4390-00000 Bucket, dynaflex, paint brush, paint liners 456.77 False 445659 5/30/2024 419-371-4390-00000 Channel locks,pliers 20.54 False 445660 5/30/2024 419-120-4240-00000 UB Mailing Service 407.55 False 445660 5/30/2024 413-120-4240-00000 UB Mailing Service 407.55 False 445660 5/30/2024 419-120-4240-00000 UB Mailing Service 644.23 False 445660 5/30/2024 413-120-4240-00000 UB Mailing Service 644.22 False 445661 5/30/2024 001-230-4395-2020S (30) gloves, (10) rubber boots, (10) structure boots, (30) hoods 2,637.24 False 445662 5/30/2024 001-240-4530-00000 4/24-4/25/24 - K9 Recert Chico,CA - meals - FINAL 106.20 False 445663 5/30/2024 001-313-4409-0REAP Scanning services for historical records 1,701.00 False 445664 5/30/2024 001-470-4390-00000 Drinking fountain at kid town 1,238.94 False 445665 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5649 5.84 False 445665 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5649 58.36 False 445666 5/30/2024 413-352-4470-00000 External testing for WWTP FY24 154.00 False 445666 5/30/2024 413-351-4685-00000 External regulatory lab tests for CCWQL & pretreat reimb 60.00 False 445667 5/30/2024 001-364-4370-00000 City Hall Mats 0.48 False 445667 5/30/2024 001-350-4370-00000 City Hall Mats 1.04 False 445667 5/30/2024 419-371-4370-00000 City Hall Mats 1.73 False 445667 5/30/2024 419-130-4370-00000 City Hall Mats 0.29 False 445667 5/30/2024 413-111-4370-00000 City Hall Mats 0.45 False 445667 5/30/2024 001-113-4370-00000 City Hall Mats 1.33 False 445667 5/30/2024 413-130-4370-00000 City Hall Mats 0.29 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 7 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445667 5/30/2024 001-480-4450-00000 Pool Mats 39.09 False 445667 5/30/2024 001-251-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 001-470-4370-00000 City Hall Mats 0.26 False 445667 5/30/2024 420-115-4370-00000 City Hall Mats 2.76 False 445667 5/30/2024 001-130-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 412-120-4370-00000 City Hall Mats 0.28 False 445667 5/30/2024 419-120-4370-00000 City Hall Mats 2.71 False 445667 5/30/2024 419-111-4370-00000 City Hall Mats 0.46 False 445667 5/30/2024 001-250-4370-00000 City Hall Mats 0.31 False 445667 5/30/2024 001-313-4370-00000 City Hall Mats 0.69 False 445667 5/30/2024 001-111-4370-00000 City Hall Mats 0.48 False 445667 5/30/2024 001-480-4370-00000 City Hall Mats 0.30 False 445667 5/30/2024 001-112-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 001-471-4370-00000 City Hall Mats 0.14 False 445667 5/30/2024 413-352-4370-00000 City Hall Mats 0.22 False 445667 5/30/2024 001-114-4370-00000 City Hall Mats 1.40 False 445667 5/30/2024 001-120-4370-00000 City Hall Mats 2.45 False 445667 5/30/2024 413-351-4320-00000 Uniform/Linen 16.46 False 445667 5/30/2024 413-353-4320-00000 Laundry Service/Uniforms FY24 37.85 False 445667 5/30/2024 508-508-4320-00000 Laundry Service/Uniforms FY24 38.91 False 445667 5/30/2024 413-353-4370-00000 City Hall Mats 0.45 False 445667 5/30/2024 413-351-4320-00000 Laundry/Linen 23.53 False 445667 5/30/2024 412-100-4370-00000 City Hall Mats 0.43 False 445667 5/30/2024 413-357-4370-00000 City Hall Mats 0.80 False 445667 5/30/2024 413-130-4370-00000 City Hall Mats 0.29 False 445667 5/30/2024 413-353-4370-00000 City Hall Mats 0.45 False 445667 5/30/2024 001-350-4370-00000 City Hall Mats 1.04 False 445667 5/30/2024 419-371-4370-00000 City Hall Mats 1.73 False 445667 5/30/2024 001-114-4370-00000 City Hall Mats 1.40 False 445667 5/30/2024 413-120-4370-00000 City Hall Mats 2.71 False 445667 5/30/2024 001-113-4370-00000 City Hall Mats 1.33 False 445667 5/30/2024 001-251-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 001-471-4370-00000 City Hall Mats 0.14 False 445667 5/30/2024 412-100-4370-00000 City Hall Mats 0.43 False 445667 5/30/2024 001-120-4370-00000 City Hall Mats 2.45 False 445667 5/30/2024 001-470-4370-00000 City Hall Mats 0.26 False 445667 5/30/2024 001-480-4370-00000 City Hall Mats 0.30 False 445667 5/30/2024 413-111-4370-00000 City Hall Mats 0.45 False 445667 5/30/2024 001-111-4370-00000 City Hall Mats 0.48 False 445667 5/30/2024 419-120-4370-00000 City Hall Mats 2.71 False 445667 5/30/2024 001-364-4370-00000 City Hall Mats 0.48 False 445667 5/30/2024 001-250-4370-00000 City Hall Mats 0.31 False 445667 5/30/2024 419-130-4370-00000 City Hall Mats 0.29 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 8 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445667 5/30/2024 413-352-4370-00000 City Hall Mats 0.22 False 445667 5/30/2024 413-120-4370-00000 City Hall Mats 2.71 False 445667 5/30/2024 001-313-4370-00000 City Hall Mats 0.69 False 445667 5/30/2024 412-120-4370-00000 City Hall Mats 0.28 False 445667 5/30/2024 413-357-4370-00000 City Hall Mats 0.80 False 445667 5/30/2024 001-480-4450-00000 Pool Mats 39.09 False 445667 5/30/2024 001-130-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 001-112-4370-00000 City Hall Mats 0.36 False 445667 5/30/2024 420-115-4370-00000 City Hall Mats 2.76 False 445667 5/30/2024 419-111-4370-00000 City Hall Mats 0.46 False 445668 5/30/2024 413-351-4450-00000 Heat pump replacement at Water Quality Lab 847.80 False 445669 5/30/2024 001-313-4409-00000 Annual permitting and inspection software - FY24 363.00 False 445669 5/30/2024 001-000-1510-00000 Annual permitting and inspection software - FY25 3,630.00 False 445669 5/30/2024 001-251-4450-00000 Annual permitting and inspection software - FY24 363.00 False 445671 5/30/2024 001-230-4391-00000 AlumPlsh 30.29 False 445671 5/30/2024 001-230-4391-00000 Slick Mist, Power Polisher, Tire Shine 266.61 False 445671 5/30/2024 001-240-4391-00000 Ceramic Pad 58.92 False 445671 5/30/2024 001-230-4391-00000 Starting Fluid 9.19 False 445671 5/30/2024 508-508-4390-00000 Calibers 186.47 False 445671 5/30/2024 508-508-4390-00000 Brake fluid 29.22 False 445672 5/30/2024 001-230-4370-00000 Roll Towels 110.34 False 445672 5/30/2024 001-230-4370-00000 Household Tissue 89.46 False 445672 5/30/2024 001-230-4370-00000 Restroom deodorizer 74.48 False 445673 5/30/2024 508-508-4390-00000 Arms 493.13 False
445674 5/30/2024 001-240-4530-00000 Police Vehicle Pursuit training mod (15 officers) 6/1-12/31/24 1,350.00 False 445675 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 6367 40.64 False 445675 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 6367 406.36 False 445676 5/30/2024 001-230-4391-00000 Emergency purchase for #5111 2,012.58 False 445677 5/30/2024 001-240-4393-00000 5/3-5/5/24 - K9 training (explorer) - meals - FINAL 177.00 False 445678 5/30/2024 001-000-2122-00000 Poly Vault for 2024 Chevy Tahoe Patrol Vehicle - TAX -329.18 False 445678 5/30/2024 001-240-4390-2020S Poly Vault for 2024 Chevy Tahoe Patrol Vehicle 4,319.18 False 445679 5/30/2024 412-000-3570-00000 Early Departure/Cancellation - Conf # 6413 70.00 False 445679 5/30/2024 001-000-3221-00000 Early Departure/Cancellation - Conf # 6413 7.00 False 445680 5/30/2024 001-120-4530-00000 Tuition reimbursement + books - 03/04-04/28/24 291.66 False 445680 5/30/2024 413-120-4530-00000 Tuition reimbursement + books - 03/04-04/28/24 291.67 False 445680 5/30/2024 419-120-4530-00000 Tuition reimbursement + books - 03/04-04/28/24 291.67 False 445681 5/30/2024 412-100-4225-00000 FY23/24 Refuse services for Lighthouse Cove RV -Acct# 200265009 1,800.46 False 445682 5/30/2024 901-230-4799-2020S Fix roof on museum & bell tower at City Station 12,037.81 False 445683 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5969 14.41 False 445683 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5969 144.09 False 445684 5/30/2024 001-130-4550-00000 Legal Services - 04/01--04/30-24 137.50 False 445684 5/30/2024 413-130-4550-00000 Legal Services - 04/01--04/30-24 68.75 False 445684 5/30/2024 419-130-4550-00000 Legal Services - 04/01--04/30-24 68.75 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 9 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445685 5/30/2024 001-230-4451-00000 Janitorial services - March 2024 140.00 False 445685 5/30/2024 001-230-4451-00000 Janitorial services - Feb 2024 140.00 False 445685 5/30/2024 001-230-4451-00000 Janitorial services - April 2024 140.00 False 445685 5/30/2024 001-230-4451-00000 Janitorial services - May 2024 180.00 False 445686 5/30/2024 001-480-4390-2020S Spare burner tubes for pool water and building heating 1,827.83 False 445687 5/30/2024 001-230-4530-00000 Tranining - Carey 01/16-05/17/24 255.50 False 445688 5/30/2024 901-240-4799-2020S Police Department GeoTech - Thru 4/30/24 3,478.75 False 445688 5/30/2024 001-313-4409-0REAP Task order 4 - REAP planning grant - Thru 01/31/24 401.25 False 445689 5/30/2024 001-000-3221-00000 Cancellation with less than 72 hours notice - Conf # 6265 12.64 False 445689 5/30/2024 412-000-3570-00000 Cancellation with less than 72 hours notice - Conf # 6265 126.36 False 445690 5/30/2024 412-000-3570-00000 Early Departure/Cancellation - Conf # 5311 36.36 False 445690 5/30/2024 001-000-3221-00000 Early Departure/Cancellation - Conf # 5311 3.64 False 445691 5/30/2024 001-114-4409-00000 Safety Training Services 630.00 False 445691 5/30/2024 001-114-4409-00000 Safety Training Services - Heat Illness Prevention 345.00 False 445692 5/30/2024 001-480-4409-00000 Lifeguard Certifications (x3) 150.00 False 445693 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5386 3.14 False 445693 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5386 31.36 False 445694 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 5072 486.36 False 445694 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 5072 48.64 False 445695 5/30/2024 117-364-4409-00fst Front Street reconstruction repackaging - Thru 4/30/24 207.59 False 445695 5/30/2024 901-240-4799-2020S Topographic survey of the CC Police Dept lot - Thru 4/30/24 291.00 False 445695 5/30/2024 901-240-4799-2020S Topographic survey of the Crescent City Police Department lot 7,688.39 False 445696 5/30/2024 001-000-3221-00000 Cancellation with less than 72 hours notice - Conf # 6375 5.84 False 445696 5/30/2024 412-000-3570-00000 Cancellation with less than 72 hours notice - Conf # 6375 58.36 False 445697 5/30/2024 001-480-4340-00000 FY24 Sodium Hypochlorite 381.45 False 445697 5/30/2024 419-371-4340-00000 FY24 Sodium Hypochlorite 2,494.08 False 445697 5/30/2024 413-000-1202-00000 FY24 Sodium Hypochlorite - Reimbursable 10,288.08 False 445698 5/30/2024 001-480-4378-00000 WALMART.COM: Food for swim shop 67.00 False 445698 5/30/2024 001-230-4530-00000 ADV AIR: 4/24-4/28/24- Fire Marshal 1E- Rancho Cuco- K. Carey 209.00 False 445698 5/30/2024 001-230-4390-00000 HOME DEPOT: Paint/paint supplies 35.27 False 445698 5/30/2024 001-230-4390-00000 AMAZON: Rechargeable batteries for pagers 34.90 False 445698 5/30/2024 001-230-4390-00000 WALMART: Station/Duty office supplies 74.52 False 445698 5/30/2024 001-230-4390-00000 AMAZON: Rechargeable batteries for pagers 28.78 False 445698 5/30/2024 001-230-4370-00000 HOME DEPOT: Janitorial supplies 16.17 False 445698 5/30/2024 001-230-4530-00000 4/24-4/28/24- Fire Marshal 1E- Rancho Cucomonga- K. Carey- Hotel 333.90 False 445698 5/30/2024 001-230-4390-00000 HOME DEPOT: Paint/paint supplies 104.03 False 445698 5/30/2024 001-230-4409-00000 FIRE PROGRAMS: Fire archives 237.00 False 445698 5/30/2024 001-230-4530-00000 SOUTHWEST: 4/24-4/28/24- Fire Marshal 1E- Rancho Cuco- K. Carey 154.98 False 445698 5/30/2024 001-230-4530-00000 ADV AIR: 4/24-4/28/24- Fire Marshal 1E- Rancho Cuco- K. Carey 189.00 False 445698 5/30/2024 001-230-4390-00000 HOME DEPOT: Paint/paint supplies 19.42 False 445698 5/30/2024 413-120-4310-00000 QUILL: File jackets AP 16.96 False 445698 5/30/2024 412-100-4390-00000 TRACTOR SUPPLY: Timecutter set & oil 117.97 False 445698 5/30/2024 001-120-4310-00000 QUILL: File jackets UB 64.94 False AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 10 of 11 Check Numbe Check Date Acct 1 Description Amount Selected For Void 445698 5/30/2024 413-120-4310-00000 QUILL: File jackets AP 16.96 False 445698 5/30/2024 413-000-1510-00000 GOV FINANCE: Training for Rawlings - FY 25 163.33 False 445698 5/30/2024 419-120-4310-00000 QUILL: File jackets AP 16.95 False 445698 5/30/2024 419-120-4310-00000 QUILL: File jackets UB 64.93 False 445698 5/30/2024 413-120-4310-00000 QUILL: File jackets UB 64.94 False 445698 5/30/2024 419-000-1510-00000 GOV FINANCE: Training for Rawlings - FY 25 163.34 False 445698 5/30/2024 001-000-1510-00000 GOV FINANCE: Training for Rawlings - FY 25 163.33 False 445698 5/30/2024 001-120-4310-00000 QUILL: File jackets AP 16.96 False 445698 5/30/2024 001-364-4390-10025 DUTCH GARDNER: Flowers 102.40 False 445698 5/30/2024 001-120-4310-00000 QUILL: File jackets AP 16.96 False 445698 5/30/2024 419-120-4310-00000 QUILL: File jackets AP 16.95 False 445698 5/30/2024 506-506-4390-00000 HOME DEPOT: Materials for UB counters 54.94 False 445698 5/30/2024 413-353-4390-00000 MAIL ROOM: Grainger part return 12.67 False 445699 5/30/2024 419-371-4450-00000 10 days of water leak detection - annual 15,000.00 False 445700 5/30/2024 412-000-3570-00000 Cancellation with more than 72 hours notice - Conf # 4937 136.36 False 445700 5/30/2024 001-000-3221-00000 Cancellation with more than 72 hours notice - Conf # 4937 13.64 False 445701 5/30/2024 413-352-4409-00000 Sewer rate study - Thru 04/26/24 4,264.00 False 445702 5/30/2024 413-111-4409-00000 Analysis of WWTP classification of Essential Services Building 540.00 False 445703 5/31/2024 610-000-2186-00000 Plan # 306752 0.74 False 445703 5/31/2024 610-000-2186-00000 Plan # 306752 3.53 False 256,737.11
AP - 5-18-24 to 5-31-24 Council (6/5/2024) Page 11 of 11 AP
5-18-24 to 5-31-24 Housing
User: [email protected]
Printed: 6/5/2024 8:28:28 AM
Check Date Check Number Description Amount Selected For Void 5/30/2024 445631 Foot rest - RETURN - Inv # 1NWH-JV4V-YGTJ -30.30 False 5/30/2024 445667 City Hall Mats 0.24 False
5/30/2024 445667 City Hall Mats 0.24 False
5/30/2024 445631 CH Office Supplies 0.75 False
5/30/2024 445659 Shims 3.87 False
5/30/2024 445698 HOME DEPOT: Color keys 4.27 False
5/30/2024 445659 Caulking 4.74 False
5/30/2024 445631 Office Supplies - Chalk markers 7.23 False 5/30/2024 445649 City Hall Shared Phone- 12.35 False
5/30/2024 445635 Tenant work employment verification service - 04/01-04/30/24 14.99 False 5/30/2024 445631 Office Supplies - Open/Closed sign, calendar 46.51 False 5/30/2024 445670 Office Supplies - Paper 48.82 False
5/30/2024 445670 Office Supplies - Folders, Tape 58.43 False 5/30/2024 445631 Office Supplies- Gel seat cushion 62.76 False 5/30/2024 445631 Under desk drawer organizers (2) 71.84 False 306.74
AP - 5-18-24 to 5-31-24 Housing (6/5/2024) Page 1 of 1
Home Dept. Regular Pay Overtime Gross Pay Employees Notes City Council (110) 3,509.84 - 3,509.84 5
Administration (111) 16,660.11 1,044.20 17,704.31 4
Econ Dev / Grants (112) 8,281.52 361.58 8,643.10 3
Human Resources (114) - - - 0
Finance (120) 13,108.81 157.99 13,266.80 6
City Attorney (130) 5,128.08 - 5,128.08 1
Fire (230) 17,739.61 2,933.62 20,673.23 5
Police (240) 42,755.28 9,802.95 52,558.23 16
Planning (313) 1,957.32 - 1,957.32 2
Public Works (350) 70,055.92 2,897.04 72,952.96 24 Includes final payout for retiree Recreation (450) 1,724.20 - 1,724.20 1
Swimming Pool (480) 12,455.69 477.72 12,933.41 23
Housing (490) 10,984.31 - 10,984.31 4
204,360.69 17,675.10 222,035.79 94
Payroll summarized above according to employees' home departments. Actual costs of employees are charged to department / fund where work was performed.

City of Crescent City
Biweekly Payroll Report
Payroll Ending 06/01/24
Pay Date 06/07/2024
Check Numbers: 111198-111206 (Plus Direct Deposits)

CITY COUNCIL AGENDA REPORT
TO: MAYOR INSCORE AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: MARTHA D. RICE, CITY ATTORNEY
DATE: JUNE 17, 2024
SUBJECT: PUBLIC WORKS MAINTENANCE MANAGER APPOINTMENT
______________________________________________________________________

RECOMMENDATION
• Approve and adopt Resolution No. 2024-45, A Resolution of the City Council of the City of Crescent City Authorizing the Appointment of Kim Smith to the Retired Annuitant Position of Extra Help / Interim Public Works Maintenance Manager

BACKGROUND
The City participates in CalPERS, the California pension system for public agencies.

CalPERS prohibits retired annuitants from working for a CalPERS-participating agency except under very specific circumstances. One of those circumstances is when a retired annuitant has the skills needed to assist a public agency with work of a limited duration.

For example, when a new hire needs on-the-job training not available from within or if the agency experiences a temporary increase in workload. Under such circumstances, the public agency can hire a retired annuitant, subject to various restrictions regarding rate of pay, number or hours, benefits, etc.

ITEM ANALYSIS
At the May 20th City Council meeting, the Council approved the appointment of Kim Smith to the position of Interim Public Works Maintenance Manager to temporarily fill the vacancy that would occur upon the resignation of Jason Wylie. Following the Council’s action, staff submitted the resolutions to PERS. Upon further review, PERS has determined that the Council must make two separate appointments. One for the two-week overlap period prior to Mr. Wylie’s departure to be classified as “extra-help”. The second appointment for an “interim” appointment beginning with the first day the position was technically vacant. In addition, if Mr. Smith stays on to help transition the permanent replacement into the position, the Council will need to make a third appointment as an additional “extra-help” position when we have a start date for a new hire.

PERS Retired Annuitant – Public Works Maintenance Manager JUNE 17, 2024
2 The City Attorney has drafted a new resolution and an amendment to Mr. Smith’s temporary employment agreement for Council approval that addresses the concerns of CalPERS staff. The resolution approves the amendment.

FISCAL ANALYSIS
There is no financial impact to specifying Mr. Smith’s appointment as interim vs. extra help.

STRATEGIC PLAN ASSESSMENT
This report is consistent with Strategic Plan Goal 3 to recruit and retain highly qualified employees.

ATTACHMENTS

1. Resolution No. 2024-45

2. Amendment No. 1 to Temporary Employment Agreement with Kim Smith Crescent City Resolution No. 2024-45 1
RESOLUTION NO. 2024-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY

AUTHORIZING THE APPOINTMENT OF KIM SMITH TO THE RETIRED ANNUITANT

POSITION OF EXTRA HELP / INTERIM PUBLIC WORKS MAINTENANCE MANAGER WHEREAS, Government Code Section 7522.56 of the Public Employee’s Pension Reform Act and Sections 21221(h) and 21224(a) of the Public Employees’ Retirement Law place limitations upon the hiring and employment of retired annuitants; and WHEREAS, the City of Crescent City (“City”) experienced a vacancy in the position of Public Works Maintenance Manager effective May 31, 2024; and
WHEREAS, Kim Smith has the specialized skills and knowledge required to fill the vacant position on an interim basis while the City recruits for a permanent replacement as authorized by Government Code Section 21221(h); and
WHEREAS, prior to Mr. Smith’s assuming the vacant position, the City (under Resolution No. 2024-36) approved the appointment of Mr. Smith to the position effective May 21, 2024 in order to gain an understanding of current projects and operations in preparation for taking over the interim position on May 31, 2024 (Gov. Code 21224(a)); and WHEREAS, a temporary employment agreement between Kim smith and the City of Crescent City was reviewed and approved by the City Council with Resolution No. 2024-36; and WHEREAS, Kim Smith (CalPERS ID 6962854482) retired from public employment more than 180 days ago; and
WHEREAS, the employment will be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retired annuitants cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the hourly rate paid to Kim Smith under the temporary employment agreement is at the midpoint of the approved pay scale for the Public Works Maintenance Manager classification (currently $40.83 per hour; as of first full pay period in July, $42.46 per hour); and WHEREAS, Kim Smith has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to the hourly pay rate.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crescent City, California, as follows:

1. Kim Smith has the specialized skills and knowledge necessary to perform work of a limited duration, specifically that of Extra – Help Public Works Maintenance Manager and Interim Public Works Maintenance Manager.

Crescent City Resolution No. 2024-45 2

2. The City Council hereby approves the limited duration appointment of Kim Smith as Extra Help Public Works Maintenance Manager effective May 21, 2024, pursuant to the authority provided under Government Code Sections 7522.56 and 21224(a). This limited duration appointment is approved through May 30, 2024.

3. The City Council hereby approves the limited duration appointment of Kim Smith as Interim Public Works Maintenance Manager effective May 31, 2024, pursuant to the authority provided under Government Code Sections 7522.56 and 21221(h). This limited duration appointment is approved through the hiring of an individual to fill the permanent Public Works Maintenance Manager position.

4. This resolution amends Resolution No. 2024-36 and repeals any provisions inconsistent herewith.

5. The attached Amendment No. 1 to the Temporary Employment Agreement with Kim Smith is hereby approved.

APPROVED and ADOPTED and made effective the same day at a regular meeting of the City Council of the City of Crescent City held on the 17th day of June 2024, by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Blake Inscore, Mayor
ATTEST:
_____________________________
Robin Altman, City Clerk
AMENDMENT NO. 1

TEMPORARY EMPLOYMENT AGREEMENT

TEMPORARY INTERIM APPOINTMENT
This Amendment No. 1 to the Temporary Employment Agreement / Temporary Interim Appointment entered into May 20, 2024 by the City of Crescent City and Kim Smith (“Employment Agreement”) is made for the purpose of complying with the CalPERS directive that the subject employment be classified as two separate appointments.

Now, therefore, City and Kim Smith agree to amend the Employment Agreement as follows:

1. Job Description. The job description attached to the Employment Agreement is modified to reflect its application to both “extra help” and “interim” appointments as Public Works Maintenance Manager.

2. Extra-Help Appointment. Retired Annuitant Kim Smith is appointed as Extra Help - Public Works Maintenance Manager commencing May 21, 2024 and continuing through May 30, 2024.

3. Interim Appointment. Retired Annuitant Kim Smith is appointed as Interim Public Works Maintenance Manager beginning May 31, 2024 and continuing until a permanent appointment is made by the City Manager.

4. Additional Extra-Help Appointment. It is anticipated that Retired Annuitant Kim Smith will stay on past his “interim appointment” to assist in the transition and on-boarding of a permanent hire. This appointment will not be authorized until the City Council has adopted a resolution making this “extra help” appointment, which cannot happen until we have a date of hire for the permanent replacement.

5. Effect of Amendment. The contents of this Amendment No. 1 supersede and replace any provisions of the Employment Agreement that are inconsistent herewith.

6. Other Provisions. The provisions of the Employment Agreement that are not inconsistent with this Amendment No. 1 will continue in full force and effect and will remain unaffected hereby.

IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 this 17th day of June 2024.

EMPLOYER: CITY OF CRESCENT CITY RETIRED ANNUITANT
By: Eric Wier, City Manager
APPROVED AS TO FORM:

Martha D. Rice, City Attorney
Kim Smith

CITY OF CRESCENT CITY

EXTRA-HELP / INTERIM PUBLIC WORKS MAINTENANCE MANAGER

JOB DESCRIPTION
DEFINITION: This position manages personnel and operations of the maintenance division of the Public Works Department, including streets, street lighting, traffic control, water distribution, wastewater collection, storm drainage, parks and buildings; plans, organizes, schedules, supervises and coordinates the construction, operation, and maintenance activities of these municipal facilities; responsibilities also include response to emergency conditions during nonbusiness hours for repair, consultation and direction as needed.

EXAMPLES OF ESSENTIAL DUTIES: Duties include but are not limited to the following:
• Plans, schedules and assigns work projects.
• Plans, schedules, and implements the construction, maintenance, and repair of public works facilities, including streets, streetlights, curbs, gutters, sidewalks, storm drains, water distribution and sewer collection systems.
• Supervises a variety of programs and personnel within the Public Works Department. • Coordinates staffing, training and performance standards and evaluates performance of maintenance division personnel.
• Inspects public works projects in progress and upon completion. • Organizes and supervises the maintenance and repair of the water distribution and sewage collection systems.
• Organizes and supervises the maintenance and repair of streets, curbs, gutters, sidewalks, driveways, street lighting, storm drains, and fire hydrant systems. • Assists in the preparation of cost estimates for projects and programs. • Assists in evaluating the need for and developing plans and schedules for long-range public works projects.
• Establishes and maintains accurate maintenance service and repair records and files. • Coordinates public works activities with other departments and agencies. • Develops and maintains positive public relations with emphasis on customer service. • Prepares specialized reports and records.
• Provides complex staff assistance to the Director of Public Works. • Ensures regulatory compliance with federal, state and local regulations. • Assures compliance with city rules, regulations, ordinances and policies. • Monitors projects for conformity with applicable work standards and job specifications. • Ensures the adherence to safe work practices by public works maintenance personnel. • Manages and participates in the development and administration of the public works budget.
• Responds to emergency conditions during non-business hours for repair, consultation and direction as needed.
• Inspects work sites to assure thorough, accurate and efficient performance.

EXAMPLES OF NON-ESSENTIAL DUTIES:
• Performs other related work as required.

SUPERVISION: General direction is provided by the Director of Public Works. This position exercises direct supervision over public works operations and maintenance personnel. ***

CITY COUNCIL AGENDA REPORT
TO: MAYOR INSCORE AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: MARTHA D. RICE, CITY ATTORNEY
DATE: JUNE 17, 2024
SUBJECT: 1405 CALIFORNIA ST: NEW DEFERRED IMPROVEMENT AGREEMENT ______________________________________________________________________

RECOMMENDATION
• Approve and authorize the City Manager to sign a Mutual Termination of Deferred Improvement Agreement for 1405 California Street dated May 30, 2024
• Approve and authorize the City Manager to sign two new Deferred Improvement Agreements for 1405 California Street to replace the terminated agreement

BACKGROUND
Sam Schauerman (“Owner”) is constructing an apartment complex located at 1405 California Street consisting of 56 townhouse style units in three phases. The first phase is nearly complete, and the second phase, which will add 22 more units, is scheduled to begin soon. The third phase to construct the final 18 units is anticipated to be completed next construction season (2025).

Because the project is being completed in phases, the developer has requested that he be able to also complete the road improvements in phases. At its June 3rd meeting, the City Council approved a deferred improvement agreement allowing the public improvements to be completed in phases according to a timeline. This obligation was to be secured with a performance bond. It was later discovered by Owner, that obtaining a bond of $200,000 or more when you have not obtained a prior bond is a time-consuming process that requires underwriting. In order to cure this issue, we have broken the obligation up into two deferred improvement agreements requiring two separate bonds, each of which will be less than $200,000.

ITEM ANALYSIS
The first of the deferred improvement agreements requires that prior to a Certificate of Occupancy being issued for Phase 2 (currently under construction), the public improvements for both Hoover Avenue (California to Oregon) and California Street 1405 CALIFORNIA STREET
JUNE 17, 2024
2 (Washington to Hoover) must be completed. In addition, curb, gutter, sidewalks, and drainage facilities must be completed prior to receiving a certificate of occupancy for Phase 3. The performance bond to secure these improvements is required in the amount of $150,000.

The second deferred improvement agreement requires that the Owner complete half street improvements (grading, base and paving) on Oregon Street (Washington to Hoover) prior to obtaining a certificate of occupancy for Phase 3. These improvements will be secured by a performance bond in the amount of $75,000.

LOCATION IMPROVEMENTS CONDITION / TIMING

CALIFORNIA STREET
(East half of street from
Hoover Ave. to Washington
Blvd.)
Curb, gutter, sidewalks,
driveways, street grading,
base and paving, storm
drainage facilities
DIA 1 - Required to receive
certificate of occupancy for
Phase 2

HOOVER AVENUE
(North half of street from
California St. to Oregon St.)
Curb, gutter, sidewalks,
driveways, street grading,
base and paving, storm
drainage facilities
DIA 1 - Required to receive
certificate of occupancy for
Phase 2

OREGON STREET
(West half of street from
Hoover Ave. to Washington
Blvd.)
Curb, gutter, sidewalks,
driveways, storm drainage
facilities
DIA 1 – Required to receive
certificate of occupancy for
Phase 3

OREGON STREET
(West half of street from
Hoover Ave. to Washington
Blvd.)
Street grading, base and
paving
DIA 2 - Required to receive
certificate of occupancy for
Phase 3

FISCAL ANALYSIS
Approving these agreements does not have a direct fiscal impact to the City as opposed to executing one DIA.

STRATEGIC PLAN ASSESSMENT
This action supports the following goals and objectives of the Strategic Plan: Goal 3, Objective B “to maintain responsible fiscal management and accountability.”

ATTACHMENTS
• Mutual Termination of Deferred Improvement Agreement
• Deferred Improvement Agreements
Mutual Termination of Deferred Improvement Agreement
This is an agreement to terminate the Deferred Improvement Agreement entered into on or about May 30, 2024 by and between the City of Crescent City (“City”) and Samuel H.

Schauerman (“Owner”) regarding public improvements to be made in conjunction with Owner’s housing development located at 1405 California Street.

1. Mutual Termination. The termination of this contract is mutual and voluntary. By agreeing to this termination, neither party shall be held liable for any breach of contract or financial obligations arising from the termination.

2. Mutual Release. Both parties agree to release each other from any further obligations, claims, or liabilities arising from the performance or non-performance of the contract. This termination shall be considered final and binding upon both parties upon signing below.

This agreement is entered into this 17th day of June 2024 at Crescent City, CA.

CITY OWNER
Date: Date:

By: Eric Wier, City Manager By: Samuel H. Schauerman
pg. 1
Recording requested by and
When recorded mail to:

City of Crescent City
Attn: City Clerk
377 J Street
Crescent City, CA 95531
Tax Statements: No Change
APN 118-403-002-000 Space above this line for Recorder’s use only Exempt from recording fees per Gov. Code § 27383
Exempt from SB2 fees per Gov. Code § 27388.1(a)(2)(D)

DEFERRED IMPROVEMENT AGREEMENT & LIEN
This Deferred Improvement Agreement (“Agreement”) is made and entered into this 17th day of June 2024, by and between the City of Crescent City, a California municipal corporation (“City”), and Samuel H. Schauerman, an individual (“Owner”), in relation to that certain development at 1405 California Street, Crescent City, CA (“Development”).

RECITALS
WHEREAS, Owner has obtained all land use entitlements necessary to develop 1405 California Street with fifty-six townhouse-style apartments, the real property more particularly described on Exhibit 1 attached hereto and incorporated herein by this reference; and
WHEREAS, issuance of a certificate of occupancy for the Development is dependent upon the construction of certain improvements which are described in Exhibit 2 attached hereto and incorporated herein by this reference (“Improvements”); and WHEREAS, the Development is being constructed in three phases with each successive phase beginning after the completion of the previous phase; and WHEREAS, the construction and installation of all of the Improvements at then end of Phase 1 would subject the same to heave machinery and equipment during subsequent phases of construction, causing damage thereto; and
WHEREAS, it is in the public interest to install the Improvements in phases coinciding with the phases of construction so that the Improvements do not suffer unnecessary damage from subsequent construction activities; and
WHEREAS, typically a certificate of occupancy would not be issued until the required Improvements are constructed, City deems it appropriate in this case to issue the certificate of occupancy for Phase 1 so long as a deferred improvement agreement has been executed.
pg. 2

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, City and Owner agree as follows:

1. RECITALS. The Recitals set forth herein are true and correct and incorporated herein.

2. IMPROVEMENTS. Owner agrees to complete the Improvements in accordance with the schedule as set forth in Exhibit 2. Owner must submit plans and specifications for the Improvements to City for approval prior to construction of the Improvements. All Improvements must be constructed in accordance with City standards in effect at the time the improvement plans are submitted for approval.

Owner must utilize barricades, traffic cones and signs for traffic safety during construction. Owner must notify City of the date he intends to begin construction of the Improvements.

3. OCCUPANCY. City will issue a certificate of occupancy for Phase 1 (first 16 units) as soon as all requirements therefor are pursuant to a deferred improvement agreement, and the execution of a deferred improvement agreement. The certificate of occupancy for Phase 2 (22 units) will not be issued until the Improvements on California Street and Hoover Avenue are completed. The certificate of occupancy for Phase 3 (18 units) will not be issued until the Improvements on Oregon Street are completed. Regardless of whether Phase 3 is completed, the Improvements on Oregon Street must be completed no later than November 30, 2025.

4. MAINTENANCE. Upon the completion of Improvements to the satisfaction of City officials, City will accept the dedication of the Improvements to the City for future repair and maintenance.

5. WORKMANSHIP WARRANTY. Owner warranties the workmanship of the Improvements (free of major defects) for a period of one year following completion and acceptance of the Improvements.

6. SURETY. As security for Owner’s faithful performance of all obligations of this Agreement, Owner shall provide surety in the amount of $150,000 prior to issuance of the certificate of occupancy for Phase 2. The surety may be in the form of either a performance bond or a cash deposit, or a combination of both (“Agreement Surety”). The performance bond, if any, shall be issued by a duly authorized corporate surety company authorized to do business in California, and in a form acceptable to the City Attorney. The cost of the Agreement Surety shall be the sole responsibility of Owner. The Agreement Surety shall be released within thirty (30) days after Owner’s satisfactory performance of all obligations under this Agreement.
pg. 3

7. BREACH. Should Owner breach this Agreement by failing to complete the Improvements as provided in Paragraph 2, the City shall have the right to take over the work and prosecute the same to completion, by contract, or any other method City may deem advisable, for the account and expense of Owner, and the Agreement Surety will be liable to City for any cost or damages incurred by City. In the event that a performance bond is provided as the Agreement Surety, City must first call upon the surety company to cause the completion of the Improvements.

8. RIGHT TO ENTER. Owner grants City and its contractor(s) permission to enter on the property where the Development is located as may be necessary to construct such Improvements. City must give or cause to be given reasonable notice to Owner (72 hours minimum) prior to the commencement of construction activities.

9. LIEN. In the event Owner fails to construct the Improvements required under this Agreement and City undertakes their construction, then Owner will be responsible for all costs over and above those recovered from the Agreement Surety. For these purposes, Owner hereby grants to City a lien upon that real property identified in Exhibit 1.

10.SUCCESSORS IN INTEREST. All the terms, covenants and conditions herein imposed in this Agreement shall be binding upon and inure to the benefit of the successors in interest of Owner.

Executed and effective as of June 17, 2024 at Crescent City, California.

CITY OWNER
Date: Date:

By: Eric Wier, City Manager By: Samuel H. Schauerman
pg. 4

STATE OF CALIFORNIA

COUNTY OF DEL NORTE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

On ___________________(date) before me, ___________________________, Notary Public, personally appeared ___________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hi/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal. [seal]
_______________________________
Signature

STATE OF CALIFORNIA

On ___________________(date) before me, ____________________________Notary Public, personally appeared ___________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hi/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal. [seal]
_____________________________
Signature
pg. 5
EXHIBIT 1

LEGAL DESCRIPTION
That real property herein referred to is situated in the State of California, County of Del Norte, and is described as follows:

A portion of Block 8 of the Roosevelt Subdivision according to the map thereof filed in the Office of the County Recorder of Del Norte County, California on April 16, 1929 in Book 2 of Maps, page 63 and more particularly described as:

Parcel “B” as shown on the parcel map filed March 25, 1976 in Book 2 of Parcel Maps, page 128, Del Norte County Records.

APN 118-403-002-000
pg. 6
EXHIBIT 2

IMPROVEMENTS AND CONSTRUCTION SCHEDULE
FOR 1405 CALIFORNIA STREET

LOCATION IMPROVEMENTS CONDITION / TIMING

CALIFORNIA STREET
(East half of street from
Hoover Ave. to Washington
Blvd.)
Curb, gutter, sidewalks,
driveways, street grading,
base and paving, storm
drainage facilities
Required to receive
certificate of occupancy for
Phase 2

HOOVER AVENUE
(North half of street from
California St. to Oregon St.)
Curb, gutter, sidewalks,
driveways, street grading,
base and paving, storm
drainage facilities
Required to receive
certificate of occupancy for
Phase 2

OREGON STREET
(West half of street from
Hoover Ave. to Washington
Blvd.)
Curb, gutter, sidewalks,
driveways, storm drainage
facilities
Required to receive
certificate of occupancy for
Phase 3; but no later than
November 30, 2025
pg. 1
Recording requested by and
When recorded mail to:

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, City and Owner agree as follows:

1. RECITALS. The Recitals set forth herein are true and correct and incorporated herein.

Owner must utilize barricades, traffic cones and signs for traffic safety during construction. Owner must notify City of the date he intends to begin construction of the Improvements. The Improvements are to be completed no later than November 30, 2025.

3. OCCUPANCY. City will not issue a certificate of occupancy for Phase 3 (18 units) until the Improvements to Oregon Street as set forth in Exhibit 2 are completed.

4. MAINTENANCE. Upon the completion of Improvements to the satisfaction of City officials, City will accept the dedication of the Improvements to the City for future repair and maintenance.

5. WORKMANSHIP WARRANTY. Owner warranties the workmanship of the Improvements (free of major defects) for a period of one year following completion and acceptance of the Improvements.

6. SURETY. As security for Owner’s faithful performance of all obligations of this Agreement, Owner shall provide surety in the amount of $75,000 prior to issuance of the certificate of occupancy for Phase 2. The surety may be in the form of either a performance bond or a cash deposit, or a combination of both (“Agreement Surety”). The performance bond, if any, shall be issued by a duly authorized corporate surety company authorized to do business in California, and in a form acceptable to the City Attorney. The cost of the Agreement Surety shall be the sole responsibility of Owner. The Agreement Surety shall be released within thirty (30) days after Owner’s satisfactory performance of all obligations under this Agreement.

10.SUCCESSORS IN INTEREST. All the terms, covenants and conditions herein imposed in this Agreement shall be binding upon and inure to the benefit of the successors in interest of Owner.

Executed and effective as of June 17, 2024 at Crescent City, California.

CITY OWNER
Date: Date:

By: Eric Wier, City Manager By: Samuel H. Schauerman
pg. 4

STATE OF CALIFORNIA

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal. [seal]
_______________________________
Signature

STATE OF CALIFORNIA

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal. [seal]
_____________________________
Signature
pg. 5
EXHIBIT 1

LEGAL DESCRIPTION
That real property herein referred to is situated in the State of California, County of Del Norte, and is described as follows:

Parcel “B” as shown on the parcel map filed March 25, 1976 in Book 2 of Parcel Maps, page 128, Del Norte County Records.

APN 118-403-002-000
pg. 6
EXHIBIT 2

IMPROVEMENTS AND CONSTRUCTION SCHEDULE
FOR 1405 CALIFORNIA STREET

LOCATION IMPROVEMENTS CONDITION / TIMING

OREGON STREET
(West half of street from
Hoover Ave. to Washington
Blvd.)
Street grading, base and
paving
Required to receive
certificate of occupancy for
Phase 3; but no later than
November 30, 2025

CITY COUNCIL AGENDA REPORT
TO: MAYOR INSCORE AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: DAVID YEAGER, PUBLIC WORKS DIRECTOR

ANDREW LEIGHTON, ENGINEERING PROJECT MANAGER
DATE: JUNE 17, 2024
SUBJECT: 2024 ANNUAL WATER SUPPLY AND DEMAND ASSESSMENT ______________________________________________________________________

RECOMMENDATION
• Receive and approve the report on 2024 ANNUAL WATER SUPPLY AND

DEMAND ASSESSMENT
• Direct City staff to submit said report to the State Water Resources Control Board

BACKGROUND
According to the California Water Code § 10632.1, “[a]n urban water supplier shall conduct an annual water supply and demand assessment pursuant to subdivision (a) of Section 10632 and, on or before July 1 of each year, submit an annual water shortage assessment report to the department with information for anticipated shortage, triggered shortage response actions, compliance and enforcement actions, and communication actions consistent with the supplier’s water shortage contingency plan.” The City Water Shortage Contingency Plan (WSCP) includes the method and annual schedule for completing the Annual Water Supply Demand Assessment (AWSDA). The WSCP indicates that:
• The results of the Annual Assessment will be communicated to the Public Works Director and the City Manager, and
• The City Manager will report the findings of the Annual Assessment to the City Council before the end of June. The City Manager may recommend a water shortage emergency resolution to the City Council if warranted.

Crescent City’s responsibilities include:
• The City has to fulfill the public notification requirement. The City has included the voluntary water conservation measures and a link to SaveOurWater.com on the City Webpage.
2024WATER SUPPLY AND DEMAND ASSESSMENT
JUNE 17, 2024
2 • Although the City is currently not experiencing or anticipating a water shortage per the above State requirements the City needs to implement all demand reduction actions identified in the City’s WSCP adopted under Water Code 10632 for a Level 1 shortage level of ten (10) to twenty (20) percent.

During a Stage 1 water shortage, voluntary water conservation is requested of all customers including the specific voluntary measures below:
• Use water efficient indoor devices,
• Use of hose-end shutoff nozzles on all garden and utility hoses. • Refrain from washing cars, boats, trailers, or other vehicles except by hose with shutoff nozzle and bucket.
• Installation of low-flow shower heads, low-flush toilets, and faucet aerators. • Promptly repair all leaks in plumbing fixtures, water lines, and sprinkler systems.

ITEM ANALYSIS
The AWSDA (2024) concluded that based on the analysis of local precipitation trends, Smith River discharge trends, groundwater elevation trends, observations from the City’s Ranney Collector Well, and documented sustainability of the Smith River Groundwater Basin, the water supply will likely meet the projected demand over the next 24 months even if dry conditions exist similar to those in 2013 (record low annual precipitation).

FISCAL ANALYSIS
There is no fiscal impact other than city staff and consultant time already obligated.

STRATEGIC PLAN ASSESSMENT
GOAL 1: SUPPORT QUALITY SERVICES, COMMUNITY SAFETY, AND HEALTH TO

ENHANCE THE QUALITY OF LIFE AND EXPERIENCE OF OUR RESIDENTS AND

VISITORS
A. Ensure that information shared between departments, with other agencies, and with the public is both accurate and timely.

B. Provide and maintain an efficient, adequate infrastructure to provide for both current and future community needs.

ATTACHMENTS

1. 2024 Annual Water Supply and Demand Assessment
2024 ANNUAL WATER SUPPLY AND DEMAND ASSESSMENT
FOR

CRESCENT CITY, CALIFORNIA
Prepared for:

The City of Crescent City
Crescent City, California 95531
May 2024
Prepared by:

Orrin Plocher
78 Sunny Brae Center
Arcata, California 95521
Phone (707) 839-0091
Freshwater Environmental Services
2024 Annual Water Supply and Demand Assessment i May 2024 The City of Crescent City, Crescent City California Freshwater Environmental Services

TABLE OF CONTENTS
LIST OF APPENDICES ........................................................................................ ii

1.0 INTRODUCTION ............................................................................................1

1.1 Decision Making Process ............................................................................1

1.2 Data and Methodologies .............................................................................2

2.0 PRECIPITATION ............................................................................................3

3.0 SMITH RIVER DISCHARGE...........................................................................5

3.1 Time Period From 2002 through 2003.........................................................5

3.2 Time Period From 2012 through 2014.........................................................7

3.3 Time Period From 2020 through 2024.........................................................9

3.4 Smith River – Median Discharge Pattern ..................................................10

3.5 Historical Low Smith River Discharges......................................................13

4.0 GROUNDWATER OBSERVATIONS............................................................14

5.0 SMITH RIVER GROUNDWATER BASIN .....................................................16

6.0 CITY RANNEY COLLECTOR WELL OBSERVATIONS ...............................18

7.0 INFRASTRUCTURE CAPABILITIES AND PLAUSIBLE CONSTRAINTS.....19

8.0 PROJECTED WATER DEMAND AND SUPPLY ..........................................20

9.0 CONCLUSIONS............................................................................................21

10.0 REFERENCES ...........................................................................................22 2024 Annual Water Supply and Demand Assessment ii May 2024 The City of Crescent City, Crescent City California Freshwater Environmental Services

LIST OF APPENDICES
APPENDIX A Annual Water Supply and Demand Assessment Reporting Tables 2024 Annual Water Supply and Demand Assessment 1 May 2024 Crescent City, California Freshwater Environmental Services

1.0 INTRODUCTION
The City of Crescent City’s (City's) 2024 Annual Water Supply and Demand Assessment is intended to meet the requirements established in Water Code Section 10632(a)(2) which includes the following minimum procedures:
• The written decision-making process that an urban water supplier will use each year to determine its water supply reliability. • The key data inputs and assessment methodology used to evaluate the urban water supplier’s water supply reliability for the current year and one dry year, including all of the following:
o (i) Current year unconstrained demand, considering weather, growth, and other influencing factors, such as policies to manage current supplies to meet demand objectives in future years, as applicable.
o (ii) Current year available supply, considering hydrological and regulatory conditions in the current year and one dry year. The annual supply and demand assessment may consider more than one dry year solely at the discretion of the urban water supplier. o (iii) Existing infrastructure capabilities and plausible constraints. o (iv) A defined set of locally applicable evaluation criteria that are consistently relied upon for each annual water supply and demand assessment.
o (v) A description and quantification of each source of water supply. Water Code Section 10632.1

1.1 Decision Making Process
The City's Annual Water Supply and Demand Assessment will follow the approximate schedule listed below:
• Second week of May – Data collection, precipitation data, Smith River discharge data, groundwater elevation data from CASGEM well(s), and water elevation data from the City’s Ranney collector well. • Third week of May – Data evaluation. Determine current year unconstrained demand, current year available supply, identify existing infrastructure capabilities and plausible constraints, and generate the DraftAnnual Water Supply and Demand Assessment. • Fourth week of May – Annual Water Supply and Demand Assessment reviewed by Public Works Director and City Manager and finalized. • First week in June – Notice of public meeting.
• Third week in June – Report presented to City Council. • July 1 – Annual Water Supply and Demand Assessment provided to the Department of Water Resources.
2024 Annual Water Supply and Demand Assessment 2 May 2024 Crescent City, California Freshwater Environmental Services

1.2 Data and Methodologies
Crescent City has prepared the 2024 Annual Water Supply and Demand Assessments utilizing the following data:
• Precipitation data from the Gasquet Ranger Station (GAS). https://cdec.water.ca.gov/dynamicapp/staMeta?station_id=GAS • Discharge data from the Smith River (USGS gauging station 11532500). https://waterdata.usgs.gov/nwis/uv?11532500
• Groundwater elevation data from CASGEM wells within the Smith River Plain Groundwater Basin.
https://www.casgem.water.ca.gov/OSS/(S(z5rtdpg2arwitxj1fodm0s5m))/D efault.aspx?ReturnUrl=%2fOSS%2f
• Projected current year unconstrained demand.
• Projected current year available supply.

The above data was evaluated with similar methodologies and added to the analysis of water supply reliability contained in the Crescent City Water Shortage Contingency Plan (FES, June 2021).
2024 Annual Water Supply and Demand Assessment 3 May 2024 Crescent City, California Freshwater Environmental Services

2.0 PRECIPITATION
Precipitation data was retrieved from the Gasquet Ranger Station (GAS). The Gasquet Ranger Station was selected due to its near proximity to the City’s Ranney collector well and range of continuous precipitation data (1949 through 2023). The lowest annual precipitation occurred in 2013 (46.50 inches). The highest annual precipitation occurred in 1983 (144.06 inches). Total annual (calendar year) precipitation data is shown below.

Monthly precipitation data was used to determine precipitation totals for 6-month periods representing wet and dry seasons (May-October, dry) and (NovemberApril, wet). Trends within wet season and dry season precipitation are shown below.
144.06

45.76 30
50 70
90 110
130
150
Annual Calender Year Precipitation (inches)
Gasquet Ranger Station (GAS)

2.12 128.61

0.00 10.00

20.00 30.00

40.00 50.00

60.00 70.00

80.00 90.00
100.00
110.00
120.00
130.00
1940194319461949195219551958196119641967197019731976197919821985198819911994199720002003200620092012201520182021 Precipitation 6-Month Seasonal Totals (inches)
Dry Season Wet Season
2024 Annual Water Supply and Demand Assessment 4 May 2024 Crescent City, California Freshwater Environmental Services The lowest 6-month dry season precipitation occurred in 2002 (2.12 inches). The highest 6-month wet season precipitation occurred in 1974 (128.61 inches) as shown above.
• Single driest 6-month dry season (2002)
• Single driest calendar year (2013)
The two time periods shown above are historical examples of extreme dry conditions and were used for detailed comparison to Smith River discharge, CASGEM groundwater well elevations, and recent conditions at the City’s Ranney collector well.
2024 Annual Water Supply and Demand Assessment 5 May 2024 Crescent City, California Freshwater Environmental Services

3.0 SMITH RIVER DISCHARGE
Previous investigations have found that the Smith River discharge and corresponding gauge height elevation is correlated to the water levels observed in the City’s Ranney collector well under static (non-pumping) conditions. This is due to the proximity of the well to the river. Examination of Smith River discharge trends during the two identified extreme dry periods is used as a proxy for conditions in the Ranney Collector well since data collection of water levels from the Ranney Collector well only began recently.

3.1 Time Period From 2002 through 2003
The period between 2002 and 2003 includes the lowest 6-month precipitation totals including, May-October 2002 (2.12 inches). Smith River discharge cubic feet per second (cfs) from 2002-2003 and monthly total precipitation are shown in the plots below:

Monthly Precipitation
(inches)
Discharge (cfs) Discharge (cfs)
2024 Annual Water Supply and Demand Assessment 6 May 2024 Crescent City, California Freshwater Environmental Services Below is a plot of the monthly precipitation compared to corresponding Smith River minimum monthly discharge (cfs) during the period of 2002 through 2004.

In the period of 2002 thru 2003, as precipitation totals approach zero inches per month, the influence of the surrounding groundwater basin feeding the Smith River is apparent, resulting in a “resistance”, keeping the discharge from falling below approximately 188 cfs.

Monthly Precipitation (inches)
Minimum Monthly Discharge (cfs)
2024 Annual Water Supply and Demand Assessment 7 May 2024 Crescent City, California Freshwater Environmental Services

3.2 Time Period From 2012 through 2014
The period between 2012 and 2014 includes the driest calendar year 2013. Smith River discharge (cfs) from 2012-2014 and monthly total precipitation are shown in the plots below:

From 2012 through 2014 the lowest discharge for the Smith River was 223 cfs.

The arbitrary 200 cfs datum, used to denote extremely low flows is shown in red.

Monthly Precipitation
(inches) Discharge (cfs) Discharge (cfs)
Driest calendar year recorded.

Driest calendar
year recorded.

Driest calendar year recorded.
2024 Annual Water Supply and Demand Assessment 8 May 2024 Crescent City, California Freshwater Environmental Services Below is a plot of the monthly precipitation compared to corresponding Smith River minimum monthly discharge (cfs) during the period of 2012 through 2014.

In the period of 2012 thru 2014, as precipitation totals approach zero inches per month, the influence of the surrounding groundwater basin feeding the Smith River is apparent, resulting in a “resistance”, keeping the discharge from falling below approximately 223 cfs.

Monthly Precipitation (inches)
Minimum Monthly Discharge (cfs)
2024 Annual Water Supply and Demand Assessment 9 May 2024 Crescent City, California Freshwater Environmental Services

3.3 Time Period From 2020 through 2024
The period between January 2020 and March 2024 includes the lowest historical Smith River discharge. Smith River discharge (cfs) from January 2020 through March 2024 and monthly total precipitation are shown in the plots below:

January 2020 through April 2024 includes the lowest recorded historical monthly discharge for the Smith River (157 cfs in September 2021). 2024 Annual Water Supply and Demand Assessment 10 May 2024 Crescent City, California Freshwater Environmental Services Below is a plot of the monthly precipitation compared to corresponding Smith River minimum monthly discharge (cfs) during the period of 2020 through 2022.

In the period of 2020 through 2022, as precipitation totals approach zero inches per month, the influence of the surrounding groundwater basin feeding the Smith River is apparent, resulting in a “resistance”, keeping the discharge from falling below approximately 157 cfs.

3.4 Smith River – Median Discharge Pattern
The USGS has calculated a median discharge for the recorded Smith River discharge. The plots below show actual Smith River discharge (cfs) and median discharge for the three extreme dry time periods used in this assessment. The median discharge pattern can be compared to the actual discharge for specific years to determine whether discharge in a specific year is generally above average, generally below average, average, or chaotic and irregular. 0 5
10 15
20 25
30 100 1000 10000
Monthly Min cfs vs Precip (2020-2022)
Monthly Precipitation (inches)
Minimum Monthly Discharge (cfs)
2024 Annual Water Supply and Demand Assessment 11 May 2024 Crescent City, California Freshwater Environmental Services The period 2002 to 2003 shown above includes the historical driest 6-month season. In general, the discharge rates in 2002 were below historical median discharge values (below average). Discharge in 2003 appears to be consistent with the historic median trend line and represents a period of average discharge.

Historic Driest 6-month dry season
Historic Driest Calendar Year
2024 Annual Water Supply and Demand Assessment 12 May 2024 Crescent City, California Freshwater Environmental Services The period 2012 to 2013 shown above includes the historic driest calendar year.

In general, the discharge rates in 2012 are consistent with, and slightly above, the historic median trend line and represents a period of average to slightly above average discharge. Discharge rates in the early part of the 2012-2013 wet season appear to be above average. Discharge rates in the later, and majority of, the 2012-2013 wet season appear well below average discharge rates, as does the beginning of the 2013-2014 wet season.

The 2019-2020 wet season includes a period of very low discharge rates in the middle of the wet season. The 2020-2021 wet season appears to be near average for the early part of the wet season and significantly below average discharge in the second half of the wet season. The 2021 dry season includes the lowest recorded historic discharge rate (157 cfs). The 2021-2022 wet season and 2022- 2023 wet season appear to be periods of average discharge rates except for the mid-wet season very low discharge rates similar to the one noted in the 2019-2020 wet season. The recurring pattern of mid-wet season very low discharge rates deviate significantly from the historic median discharge rates. These recurring significant deviations from historic median discharge rates reduce the ability to forecast future conditions based on historical discharge trends. The 2023-2024 wet season appears to be a period of above average discharge rates without a mid-wet season very low discharge event.

Historic Lowest Discharge 157 CFS
2024 Annual Water Supply and Demand Assessment 13 May 2024 Crescent City, California Freshwater Environmental Services

3.5 Historical Low Smith River Discharges
An arbitrary low flow discharge rate of 200 cfs was selected as a benchmark for tracking and quantifying periods of very low flow. Since 1988 the Smith River discharge rate has been below the 200 cfs benchmark 18 times for the number of days listed below:

Start Date End Date Days <200 cfs Min cfs
10/19/1991 10/22/1991 3 199
9/14/1992 9/24/1992 10 180
10/6/92 10/20/1992 14 180
9/21/1994 10/12/1994 21 189
10/21/95 10/26/1995 5 195
10/29/95 11/8/1995 10 188
9/30/01 10/11/2001 12 166
10/13/01 10/22/2001 8 173
9/26/2002 9/28/2002 2 198
10/7/02 11/7/2002 31 188
9/26/2008 10/2/2008 6 188
9/22/2018 9/29/2018 7 185
10/13/18 10/24/2018 11 187
9/8/2020 9/9/2020 2 199
9/22/20 9/23/2020 2 194
8/13/2021 8/14/2021 2 199
8/16/21 9/18/2021 33 157
10/12/21 10/12/2021 1 199
The lowest recorded discharge occurred in August and September 2021 during a period of 33 days with discharge generally below 200 cfs. Although arbitrary, a Smith River discharge rate of 200 cfs may be an appropriate threshold for watch criteria.
2024 Annual Water Supply and Demand Assessment 14 May 2024 Crescent City, California Freshwater Environmental Services

4.0 GROUNDWATER OBSERVATIONS
Groundwater elevation data was obtained and analyzed from a CASGEM monitored groundwater well (ID 17N01W02P001H) located in the Smith River groundwater plain downstream from the City’s Ranney well collector, but with a similar proximity to the Smith River.

Below is a plot of annual precipitation in inches (blue line) and high and low groundwater elevations in feet msl (shown in green and red) for the period 1953 through 2023.

The graph shows that groundwater elevations have been relatively consistant through out the time period 1953-2023.
0 20
40 60
80 100
120
140
160
Annual Precipitation (inches) and
Groundwater Elevations (feet above msl)
Annual Precipitation (inches)
Seasonal Groundwater Elevations (feet)
2024 Annual Water Supply and Demand Assessment 15 May 2024 Crescent City, California Freshwater Environmental Services Below is the same plot of annual precipitation in inches (blue line) and high and low groundwater elevations in feet msl (shown in green and red) for the period 1990 through 2023 focusing on the periods of low annual precipitation.

During periods of extremely low precipitation, groundwater elevations have generally not fallen below 10 feet msl. The only groundwater measurement below 10 feet was measured in 2018 at 9.5 feet msl during a period not marked by low annual rainfall.
0 10
20 30
40 50
60 70
80 1990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023 Annual Precipitation (inches) and
Groundwater Elevations (feet above msl)
Seasonal Groundwater Elevations (feet)
Annual Precipitation (inches)
2024 Annual Water Supply and Demand Assessment 16 May 2024 Crescent City, California Freshwater Environmental Services

5.0 SMITH RIVER GROUNDWATER BASIN
The Sustainable Groundwater Management Act (SGMA) requires the Department of Water Resources to prioritize each of California’s 515 groundwater basins and subbasins based on eight components. Basin prioritization is a technical process that utilizes the best available data and information to classify groundwater basins into one of four categories high-, medium-, low-, or very low-priority. The technical process is based on eight components that are identified in the California Water Code Section 10933(b).
(1) The population overlying the basin or subbasin.
(2) The rate of current and projected growth of the population overlying the basin or subbasin.
(3) The number of public supply wells that draw from the basin or subbasin. (4) The total number of wells that draw from the basin or subbasin. (5) The irrigated acreage overlying the basin or subbasin. (6) The degree to which persons overlying the basin or subbasin rely on groundwater as their primary source of water.
(7) Any documented impacts on the groundwater within the basin or subbasin, including overdraft, subsidence, saline intrusion, and other water quality degradation.
(8) Any other information determined to be relevant by the department, including adverse impacts on local habitat and local streamflows.

Selected data from the prioritization of the Smith Groundwater Basin are included below:

Basin ID 1-001
Basin Name Smith River Plain
Subbasin Name
Basin Area (Acre) 40434.48606
Basin Area (Sq. Mile) 63.17888447
Hydrologic Region North Coast
Basin Status Final
Active Groundwater Level Monitoring
0 = No 1 = Yes 1
Critical Overdraft (B118-16)
0=No 1=Yes 0
Final Priority Points 0
Final Basin Priority Very Low
Public Supply Wells 19
Production Wells 1309
Production Well /Sq. mile 20.71
Irrigated 5457
2024 Annual Water Supply and Demand Assessment 17 May 2024 Crescent City, California Freshwater Environmental Services Basin ID 1-001
Irrigated Acreage /Sq. Mile 86.37
Decline Comment(s)/Source(s) No documented Groundwater Level Declines Subsidence Comment(s)/Source(s) No documented groundwater extraction induced inelastic Subsidence
Component 7.c
Salt Intrusion Points 0
Saline Intrusion Comment(s)/Source(s) No documented Saline Intrusion SGMA 2019 Basin Prioritization
Basin Priority Very Low
The analysis indicated that the Smith River Groundwater Basin was classified as very low priority. As a result of the documented sustainability of the Smith River Groundwater Basin it did not warrant additional assessment and management planning.
2024 Annual Water Supply and Demand Assessment 18 May 2024 Crescent City, California Freshwater Environmental Services

6.0 CITY RANNEY COLLECTOR WELL OBSERVATIONS
Water levels have been collected from the City’s Ranney collector well through a Supervisory Control and Data Acquisition (SCADA) system since September 2019. Water thickness measurements were converted to elevation (feet msl) by adding the elevation of the bottom of the well 7.13 feet to the water thicknesses.

Monthly maximum drawdown, static water level elevation (feet msl), and pump intake elevation are plotted below.

During the lowest historical Smith River discharge (157 cfs) the maximum drawdown elevation was 20.9 feet msl. Since the effective pump intake elevation is 12.13 feet msl during the lowest historical Smith River discharge there was 8.77 feet of water above the pump intake elevation at the time of the maximum recorded drawdown.
0 5
10 15
20 25
30 35
40 45
01-Sep-19
01-Nov-19
01-Jan-20
01-Mar-20
01-May-20
01-Jul-20
01-Sep-20
01-Nov-20
01-Jan-21
01-Mar-21
01-May-21
01-Jul-21
01-Sep-21
01-Nov-21
01-Jan-22
01-Mar-22
01-May-22
01-Jul-22
01-Sep-22
01-Nov-22
01-Jan-23
01-Mar-23
01-May-23
01-Jul-23
01-Sep-23
01-Nov-23
01-Jan-24
01-Mar-24
Average Monthly Static and Pumping Water Elevation (feet) in Ranney Well
Static
Maximum Drawdown Elevation
Pump Intake Elevation
2024 Annual Water Supply and Demand Assessment 19 May 2024 Crescent City, California Freshwater Environmental Services

7.0 INFRASTRUCTURE CAPABILITIES AND PLAUSIBLE CONSTRAINTS The City relies on a single Ranney Collector Well located adjacent to the Smith River. Historic low river conditions (September 2021) resulted in a drawdown that left over 8 feet of water remaining above the pump intake. Historical patterns of precipitation and Smith River discharge have become less regular and unpredictable making forecasting based on historical performance less certain.

One plausible constraint is that the water level within the Ranney Collector Well could fall below the vertical position of the pump intake. The pump intake elevation is 12.13 feet msl. The elevation of the laterals entering the Ranney Collector well range from 11.63 to 9.13 feet msl and the elevation of the top of the plug at the bottom of the well is 7.13 feet msl. This leaves the possibility of lowering the pump intake.
2024 Annual Water Supply and Demand Assessment 20 May 2024 Crescent City, California Freshwater Environmental Services

8.0 PROJECTED WATER DEMAND AND SUPPLY
Projected water demand for the next 24 months is based on the demand in the previous calendar year (2023) shown below. Population is not projected to increase, and demand is anticipated to remain steady reflecting the seasonal trends as shown below:

Based on historical conditions and our understanding of the Smith River Groundwater Basin, supply is likely to exceed demand over the next 24 months even if dry conditions exist similar to those in 2013 (record low annual precipitation).
50 55
60 65
70 75
80 2023 Demand (Million Gallons)
2024 Annual Water Supply and Demand Assessment 21 May 2024 Crescent City, California Freshwater Environmental Services

9.0 CONCLUSIONS
This Section describes the conclusion of the 2024 Annual Water Demand and Supply Analysis.

Based on the analysis of local precipitation trends, Smith River discharge trends, groundwater elevation trends, observations from the City’s Ranney Collector Well, and documented sustainability of the Smith River Groundwater Basin, the water supply will likely meet the projected demand over the next 24 months even if dry conditions exist similar to those in 2013 (record low annual precipitation). 2024 Annual Water Supply and Demand Assessment 22 May 2024 Crescent City, California Freshwater Environmental Services

10.0 REFERENCES
Freshwater Environmental Services (FES). Crescent City Water Shortage Contingency Plan, June 2021.

APPENDIX A

ANNUAL WATER SUPPLY AND DEMAND ASSESSMENT REPORTING
TABLES
Table 1. Annual Assessment Information
Supplier is a Wholesaler
Supplier is a Retailer
If you are both a wholesaler and retailer, will you be submitting two separate reports or a combined report? Number of Reports Year Covered By This Shortage Report (Required)
Start: July 1, 2024
End: June 30, 2025
Volume Unit for Reported Supply and Demand:
(Must use the same unit throughout) MG
Supplier's Annual Assessment Planning Cycle (Required)
Start Month: July
End Month: June
Data Interval: Monthly (12 data points per year)
Water Supplier's Contact Information (Required)
Water Supplier's Name: Water_Supplier_Name
Contact Name: David Yeager
Contact Title: Director of Public Works
Street Address: 377 J Street
ZIP Code: 95531
Phone Number: (707)465-4405
Email Address: [email protected]
Report Preparer's Contact Information
(if different from above)
Preparer's Organization Name: Freshwater Environmental Services Preparer's Contact Name: Orrin Plocher
Phone Number: (707)498-9071
Email Address: [email protected] Supplier's Water Shortage Contingency Plan
WSCP Title CRESCENT CITY

WATER SHORTAGE CONTINGENCY PLAN
WSCP Adoption Date 6/1/2021
Other Annual Assessment Related Activities
Activity Timeline/ Outcomes / Links / Notes
Annual Assessment/ Shortage Report Title: Optional
Annual Assessment / Shortage Report Approval Date: MM/DD/YYYY Other Annual Assessment Related Activities: Optional
(Add rows as needed)
Type of Supplier (Required to check one or two)
Use Type Start Year: 2024 Volumetric Unit Used2
: MG
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total by Water Demand Type
Single Family 18.569 16.406 15.577 15.579 15.768 18.974 22.406 26.463 23.081 17.985 15.097 15.981 221.8856803 Commercial 14.786 15.495 14.772 14.865 14.972 15.043 20.249 21.087 23.774 16.080 15.188 14.522 200.8334148 Industrial 0.024 1.063 0.261 0.157 0.074 0.044 0.027 0.035 0.038 0.037 0.009 0.011 1.78154152 Institutional/Governmental 8.703 8.685 8.351 9.871 9.317 9.209 8.004 8.113 8.303 7.691 7.589 7.507 101.3450943 Losses 18.858 14.581 22.768 19.807 23.049 25.289 25.330 22.646 14.824 21.807 20.948 24.299 254.2059523 0 0
0 0
0 60.940 56.230 61.730 60.280 63.180 68.560 76.016 78.344 70.020 63.600 58.831 62.320 780.0516832 0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0
Table 2: Water Demands1
Projected Water Demands - Volume3
Total by Month (Non-Potable)
1 Projections are based on best available data at time of submitting the report and actual demand volumes could be different due to many factors. 2 Units of measure (AF, CCF, MG) must remain consistent. 3 When opting to provide other than monthly volumes (bi-monthly, quarterly, or annual), please see directions on entering data for Projected Water Demand in the Table Instructions.

Notes: List considered factors impacting demands
Total by Month (Potable)
Additional
Description
(as needed)
Level of
Treatment
for NonPotable
Supplies
Drop-down
list
Drop-down list
May select each use multiple times
These are the only Use Types that will
be recognized by the WUEdata online
submittal tool
(Add additional rows as needed)
Demands Served by Potable Supplies
Demands Served by Non-Potable Supplies
Water Supply Start Year: 2024 Volumetric Unit Used2
: MG
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Total by
Water
Supply Type
Groundwater (not desal.) 60.940 56.230 61.730 60.280 63.180 68.560 76.016 78.344 70.020 63.600 58.831 62.320 780.05168 0 0
0 0
0 0
0 0
0 60.940 56.230 61.730 60.280 63.180 68.560 76.016 78.344 70.020 63.600 58.831 62.320 780.05168 0 0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total
0 Potable Supplies
Non-Potable Supplies
eAR Reported Total Water Supplies
Optional (for comparison purposes)
1 Projections are based on best available data at time of submitting the report and actual supply volumes could be different due to many factors. 2 Units of measure (AF, CCF, MG) must remain consistent. 3 When opting to provide other than monthly volumes (bi-monthly, quarterly, or annual), please see directions on entering data for Projected Water Supplies in the Table Instructions.

Notes: List hydrological and regulatory conditions, infrastructure capabilities, and plausible constraints which may impact the water supplies Total by Month (Potable)
Total by Month (Non-Potable)
Table 3: Water Supplies1
Projected Water Supplies - Volume3
Water
Quality
Drop-down
List
Total Right
or Safe
Yield*
(optional)
Additional
Detail on
Water Supply
Drop-down List
May use each category multiple
times.These are the only water
supply categories that will be
recognized by the WUEdata online
submittal tool
(Add additional rows as needed)
Table 4(P): Potable Water Shortage Assessment1 Start Year: 2024 Volumetric Unit Used2 : MG
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun3 Total
Anticipated Unconstrained Demand 60.9 56.2 61.7 60.3 63.2 68.6 76.0 78.3 70.0 63.6 58.8 62.3 780.05 Anticipated Total Water Supply 60.9 56.2 61.7 60.3 63.2 68.6 76.0 78.3 70.0 63.6 58.8 62.3 780.05 Surplus/Shortage w/o WSCP Action 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 % Surplus/Shortage w/o WSCP Action 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% State Standard Shortage Level 0 0 0 0 0 0 0 0 0 0 0 0 0 Benefit from WSCP: Supply Augmentation 0.0
Benefit from WSCP: Demand Reduction 0.0
Revised Surplus/Shortage with WSCP 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 % Revised Surplus/Shortage with WSCP 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% = Auto calculated
= For manual input
Table 4(NP): Non-Potable Water Shortage Assessment1 Start Year: 2024 Volumetric Unit Used2 : MG
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun3 Total
Anticipated Unconstrained Demand: Non-Potable 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 Anticipated Total Water Supply: Non-Potable 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Surplus/Shortage w/o WSCP Action: Non-Potable 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 % Surplus/Shortage w/o WSCP Action: Non-Potable
Benefit from WSCP: Supply Augmentation 0.0
Benefit from WSCP: Demand Reduction 0.0
Revised Surplus/Shortage with WSCP 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 % Revised Surplus/Shortage with WSCP
1 Assessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors. 2 Units of measure (AF, CCF, MG) must remain consistent. 3 When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Actions. Please see directions on the shortage balancing exercise in the Table Instructions. If a shortage is projected, the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage. 4 If you enter any WSCP Benefits, then you must enter the corresponding planned Actions into Table 5.

Planned WSCP Actions4
1 Assessments are based on best available data at time of submitting the report and actual volumes could be different due to many factors. 2 Units of measure (AF, CCF, MG) must remain consistent. 3 When optional monthly volumes aren't provided, verify Tables 2 and 3 use the same columns for data entry and are reflected properly in Table 4 and make sure to use those same columns to enter the benefits from Planned WSCP Actions. Please see directions on the shortage balancing exercise in the Table Instructions. If a shortage is projected, the supplier is highly recommended to perform a monthly analysis to more accurately identify the time of shortage. 4 If you enter any WSCP Benefits, then you must enter the corresponding planned Actions into Table 5. = From prior tables
Planned WSCP Actions4
July 1, 2024 to June 30, 2025
Enter Amount
(Drop-down
List)
Select % or
Volume Unit
Start Month End Month
0 (No Shortage) Expand Public Information Campaign Yes MG July June NOTES:

Notes Section to be used only
for clarifying details, and not
for listing specific actions.

Actions must be entred into
table rows above. 1
If you plan Supply Augmentation Actions then you must enter WSCP Benefits from Supply Augmentation Actions into Table 4. If you plan Demand Reduction Actions then you must enter WSCP Benefits from Demand Reduction Actions into Table 4. 2 If an Action is planned to be implemented in multiple non-contiguous periods of the year, please make separate entries on multiple rows for the same action spanning the different implementation periods.

Table 5: Planned Water Shortage Response Actions
Add additional rows as needed
How much is action going to
reduce the shortage gap?
(Optional)
When is shortage response
action anticipated to be
implemented2
? Is action
already being
implemented?
(Y/N)
ACTIONS1
: Demand Reduction, Supply
Augmentation, and Other Actions.
(Drop-down List)
These are the only categories that will be
accepted by the WUEdata online
submittal tool. Select those that apply.

Anticipated Shortage
Level
Drop-down List of
State Standard Levels (1 -
6) and Level 0 (No
Shortage)

CITY COUNCIL AGENDA REPORT
TO: MAYOR INSCORE AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, FINANCE DIRECTOR
DATE: JUNE 17, 2024
SUBJECT: APPLICATION UNDER THE CALIFORNIA DISASTER ASSISTANCE

ACT FOR THE SMITH RIVER COMPLEX FIRE
______________________________________________________________________

RECOMMENDATION
• Approve and adopt Resolution No. 2024-46, Designation of Applicant’s Agent Resolution for Non-State Agencies
• Direct staff to submit an application for funding under the California Disaster Assistance Act for costs related to the 2023 Smith River Complex Fire

BACKGROUND
The Smith River Complex Fire started August 15, 2023 as a result of lightning strikes in forested areas of Del Norte County. The fire caused significant damage, evacuations, and a county-wide power outage. City staff assisted in the response, both in the Emergency Operations Center and in the field. Although the County was responsible for the majority of the disaster response, the City did incur some costs as well.

The City was recently notified that the Governor’s Office of Emergency Services has opened an application period to apply for reimbursement of the City’s costs to respond to the disaster. The applications are due July 1, 2024.

ITEM ANALYSIS
In order to submit an application for reimbursement, the City Council must adopt a resolution designating an Authorized Agent. That resolution, naming the City Manager as the City’s Authorized Agent, is attached to this staff report. The resolution will be effective for any disasters under CalOES funding for a period of three years.

After receiving Council direction, staff will submit the resolution and funding application to CalOES before the deadline of July 1, 2024.

FISCAL ANALYSIS
CalOES Application for Funding – Smith River Complex Fire June 17, 2024
2 The City response to the disaster included staff time, supplies, and contracts to respond to the fire and power outage (particularly staff time to keep the water and sewer systems functioning) as well as helping in the Emergency Operations Center (EOC). Costs associated with keeping the County sewer lift stations have been billed to the County.

Under the California Disaster Assistance Act, staff time for responding to the emergency are only reimbursable for the costs of overtime (not regular time). Overtime, supplies, and contracts the City incurred are eligible for 75% reimbursement through CalOES. The current estimate of these costs is approximately $55,000, of which approximately $41,000 may ultimately be reimbursed. The exact amount of reimbursement will not be known until CalOES has reviewed the application and made a determination. Any reimbursement received will be credited to the fund in which the original expense was incurred.

STRATEGIC PLAN ASSESSMENT
This action is consistent with the following Strategic Plan Goals:
• Goal 1: Support quality services, community safety, and health to enhance the quality of life and experience of our residents and visitors. • Goal 3: Obtain the highest levels of organizational excellence.

ATTACHMENTS
• Resolution No. 2024-45, Designation of Applicant’s Agent Resolution for NonState Agencies • CalOES Project Application
• Smith River Complex Fire Fact Sheet

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
Rev. 10-2022 OES-PA-126

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT APPLICATION

CALIFORNIA DISASTER ASSISTANCE ACT PROGRAM
OES-PA-126 (Rev. 10-2022)

RECOVERY DIRECTORATE

PUBLIC ASSISTANCE
For Internal Use Only
Cal OES Application #:

Disaster No #:

UEI #:

1. APPLICANT'S NAME AND ADDRESS
APPLICANT:

ADDRESS:

CITY & ZIP:

PHONE:

2. APPLICANT'S AUTHORIZED AGENT
Attach DESIGNATION OF APPLICANT'S AGENT RESOLUTION (Form Cal OES 130) NAME:

TITLE:

ADDRESS:

CITY & ZIP:

PHONE:

EMAIL:

3. PROJECT SUMMARY – Attach a List of Projects as defined in Title 19 of the California Code of Regulations, Section 2970(a)(4).

ASSURANCES AND AGREEMENTS
A. The applicant certifies (to the best of his knowledge and belief) the disaster relief work herein described for which state financial assistance is requested, is eligible in accordance with the criteria contained in the Disaster Assistance Act (Government Code, Section 8680 et seq).

B. The applicant is the legal entity responsible under law for the performance of the work detailed and accepts such responsibility.

C. The applicant certifies that the disaster relief work herein described for which state assistance is requested hereunder, does not or will not duplicate benefits received for the same loss from another source.

Page 1 ends

Rev. 10-2022 OES-PA-126
D. The applicant certifies that they have undertaken to recover maximum federal participation in funding street and highway project and public facility projects.

E. The applicant certifies that all information given herein is to the best of its knowledge and belief, true and correct.

F. The applicant agrees to (1) provide without cost to the state all lands, easements, and rights-of-way necessary for accomplishment of the approved work and (2) The applicant agrees to hold and save the State of California, its officers, agents and employees free from damages due to the approved work.

G. (1) The applicant agrees to comply with Section 3700 of the Labor Code, which requires every employee to be insured against liability for Workmen's Compensation, or to undertake self-insurance in accordance with provisions of the code; and will comply with such provisions before commencing the performance of the work. (2) The applicant agrees to comply with the Fair Practices Act in connection with the performance of work under this agreement wherein it agrees it will not willfully discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, age or national origin; and it agrees to take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, age or national origin, and hereby gives assurance that it will immediately take any measures necessary to effectuate this agreement.
(3) If any real property or structure thereon is provided or improved with the aid of the state financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of such property, any transferee for the period during which the provision of similar services of benefits. If any personal property is so provided, this assurance shall obligate the applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the applicant for the period during which the state financial assistance is extended to it by the agency.
(4) This assurance is given in consideration of, and for the purpose of obtaining any and all state grants, loans, reimbursement, advances, contracts, property, discount, or other state financial assistance extended after the date heron to the applicant. The applicant recognizes and agrees that such state financial assistance will be extended in reliance on the representations and agreements made in this assurance and that the state shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the applicant, its successors, transferees and assignees, and a person or persons whose signatures appear on this form or is authorized to sign this assurance on behalf of the applicant.

RECOVERY DIRECTORATE

PUBLIC ASSISTANCE

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT APPLICATION CDAA PROGRAM
OES-PA-126 (Rev. 10-2022)

Page 2 of 3 ends

H. The applicant certifies that all financial assistance received under this application will be, or has been, expended in accordance with applicable laws and regulations. The applicant certifies that any work performed by a state agency at their request shall be agreed upon in writing and be subject to the State Contract Act. The applicant certifies that the work performed, or to be performed, is in accordance with the state and local laws governing the performance of such work.

I. The applicant certifies compliance with Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448.

J. The applicant certifies than on contracts involving expenditures in excess of $25,000, it obtained from the contractor a payment bond in accordance with Sections 3247 through 3252 of the Civil Code.

K. BY ACCEPTING THESE FUNDS, THE APPLICANT IS NOT FORFEITING ANY RIGHTS WHATSOEVER, INCLUDING THE RIGHT TO A FAIR HEARING.

4. SIGNATURE OF APPLICANT'S AUTHORIZED AGENT
“I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized by the above named subgrantee to enter into this agreement for and on behalf of the said subgrantee, and by my signature do bind the subgrantee to the terms thereof.”
SIGNATURE: DATE:

TITLE:

5. Cal OES APPROVAL
SIGNATURE: DATE APPROVED:

TITLE:

RECOVERY DIRECTORATE

PUBLIC ASSISTANCE

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT APPLICATION CDAA PROGRAM
OES-PA-126 (Rev. 10-2022)
Rev. 10-2022 Page 3 of 3 OES-PA-126

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

LIST OF PROJECTS
OES-PA-095 (Rev. 10-2022)

RECOVERY DIRECTORATE

PUBLIC ASSISTANCE

LIST OF PROJECTS
Page ____ of ____
APPLICANT: _______________________________________________ CONTACT NAME AND PHONE NUMBER: _____________________
Disaster Number _____________
DATE COMPLETED: ___________________________
IS THIS AN AMENDED LIST OF PROJECTS? _______
Item #
Location
Description of Damage
and Scope of Work
Cost
Estimate
Category* Was work completed by force acct (FA), contract (C), or both (F/C)?Enter “ ENV” if there are environmental issues or “ HIST” for historic issues, or bothWas there insurance coverage? If yes, enter deductible amountWas the facility damaged in a prior disaster(s)? If yes, enter disaster name(s) or number(s)Are there cost effective hazard mitigation measures that may prevent future damage? $ $
$ $
$ $
$ $
$ $
$ $
$ $
*CATEGORY: A) Debris Clearance; B) Protective Measures; C) Road System; D) Water Control Facility; E) Buildings and Equipment; F) Public Utility System; G) Other. (Note: if a single site has more than one category, indicate the category that represents the majority of damage.)
Rev. 10-2022 Page 1 of 1 OES-PA-095
3650 Schriever Avenue, Mather, CA 95655
Recovery Section - PUBLIC ASSISTANCE DIVISION
(916) 845-8200 - TELEPHONE - (916) 845-8388 - FAX
www.CalOES.ca.gov
Version 1 5.16.2024
Fact Sheet
Governor’s Proclamation
CDAA-2024-06 Smith River Complex Fire - California Disaster Assistance Act Funding CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES
On August 29, 2023, a Governor's Proclamation was
issued to secure funding to help the County of
Del Norte respond to and recover from the
Smith River Complex Fire. This fact sheet contains
information regarding the available assistance and
California Disaster Assistance Act (CDAA)
application information.

Important Disaster Information
Declaration Name: Smith River Complex Fire
Incident Period: August 15, 2023, through
September 11, 2023.

The Smith River Complex Fire (CDAA-2024-06) makes
available CDAA funding for eligible costs for the
County of Del Norte.

Applicants Eligible for Assistance
The following local government entities are eligible
for disaster assistance under CDAA:
 Cities
 Counties
 Special Districts
 School Districts
 Community College Districts
 Certain Private Non-Profit Organizations
Eligible Private Non-Profit Reimbursement
An eligible private non-profit (PNP) applicant may
receive state financial assistance as reimbursement
for the performance of essential community
services, provided such expenditures meet all the
eligibility requirements. PNP activities resulting from self-deployment will not be eligible for
reimbursement.

Available Assistance - Public Assistance Program
State cost shares 75 percent and local 25 percent of
eligible costs. The types of work eligible are illustrated below.

Important Application Information
All forms are available by visiting our website:

Recovery Forms
(https://www.caloes.ca.gov/PADocs)
CDAA application packets must contain the following:
 Project Application California Disaster
Assistance Act Program (OES-PA-126)
 List of Projects (OES-PA-95)
 Designation of Applicant’s Agent Resolution
(OES-FPD-130)
CDAA application packets must be received by
email at [email protected] or at the
address below no later than:

July 1, 2024
Mr. Robert Larsen
State Public Assistance Officer
California Governor’s Office of Emergency Services
Public Assistance Division
3650 Schriever Avenue
Mather, CA 95655
Attn: CDAA-2024-06

EMERGENCY WORK
• Debris Removal
(Category A)
• Emergency
Response and
Protective
Measures
(Category B)
Note: Force Account Labor
Emergency Work -
Only overtime is eligible.

PERMANENT WORK
• Roads and Bridges
(Category C)
• Water Control Facilities
(Category D)
• Buildings and Equipment
(Category E)
• Utilities
(Category F)
• Parks, Recreational
Facilities, Other Items
(Category G)
Note: Force Account Labor
Permanent Work -
Regular and overtime is
eligible.

Mad River Hotshots– Inciweb

CITY COUNCIL AGENDA REPORT
TO: MAYOR INSCORE AND MEMBERS OF THE CITY COUNCIL
FROM: ERIC WIER, CITY MANAGER
BY: LINDA LEAVER, FINANCE DIRECTOR
DATE: JUNE 17, 2024
SUBJECT: FISCAL YEAR 2024-25 BUDGET, POSITION CONTROL, SALARY

SCHEDULES FOR UNREPRESENTED EMPLOYEES, AND

APPROPRIATIONS LIMIT
______________________________________________________________________

RECOMMENDATION
• Open public hearing
o Receive staff report
o Technical questions from Council
o Receive public comment
• Close public hearing
• Further Council discussion
• Direct staff to negotiate cash flow financing for upcoming grant projects and bring agreements and legal documents to a future Council meeting for approval
• Adopt Resolution No. 2024-47, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF CRESCENT CITY ADOPTING THE ANNUAL BUDGET OF

THE CITY OF CRESCENT CITY, INCLUDING ANY ATTACHMENTS
AND/OR APPENDICES, FOR FISCAL YEAR 2024-25
• Adopt Resolution No. 2024-48, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF CRESCENT CITY SELECTING THE ANNUAL ADJUSTMENT FACTORS FOR THE CALCULATION OF THE FISCAL YEAR 2024-25

APPROPRIATIONS LIMIT FOR THE CITY OF CRESCENT CITY
• Adopt Resolution 2024-49, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF CRESCENT CITY ESTABLISHING WAGES, BENEFITS, AND

OTHER TERMS OF EMPLOYMENT FOR THE UNREPRESENTED

POSITION OF CAREER FIRE CAPTAIN
• Adopt Resolution 2024-50, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF CRESCENT CITY REVISING THE SALARY SCHEDULE FOR

CERTAIN CONTRACT POSITIONS
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
2 BACKGROUND
The process of creating the coming fiscal year’s budget typically begins as soon as the mid-year budget review for the current fiscal year is completed. The City Manager, Finance Director, Department Heads, and Managers review current trends and forecast the next year’s revenues and expenses in detail. Once the initial budget requests are received, the Finance Director compiles all of the data and presents an overview to the City Manager. The City Manager and Finance Director then meet with each Department Head and Manager to make adjustments. The goal is to present a budget proposal that matches ongoing revenues to ongoing expenses, with strategic use of reserve funds for priority projects.

The Measure S Oversight Committee is also an important part of the budget process. The Committee is charged with reviewing and reporting on the revenues and expenses of Measure S funds, as well as providing recommendations to the City Council on future expenditures. The Committee met April 3rd and April 30th to review the status of Measure S funds and develop a recommendation for FY 2024-25 expenditures. The final result of those meetings was the adoption of Resolution No. MS 2024-03 recommending priorities to be funded with Measure S. Those recommendations were incorporated into the proposed budget discussed at the City Council’s budget workshop, with slight changes to the dollar amounts for items related to staffing (due to changes in wages and benefit costs).

The City Council held a public workshop May 21st and May 23rd to discuss the Fiscal Year 2024-25 budget. The City Manager and Finance Director presented the proposed budget and City staff were present to provide additional information on their respective departments.

The Council directed staff to bring back the FY 2024-25 budget for adoption as presented, including all the Measure S Oversight Committee’s recommendations, and to incorporate some additional priorities:
• Additional $30,000 for marketing efforts, which may be allocated to the Chamber of Commerce or to City-directed efforts to be determined at a later date
• Maintenance and improvement projects at the Corporation Yard ($5,000 for employee lockers, $55,000 for siding, and $40,000 for office renovations) • Camera project for City facilities using RMAP funding to cover the one-time installation costs of $90,104, with ongoing annual costs of $17,560 coming from the various funds
• New software for online business license application and payment options ($3,500 one-time and $5,500 annual cost, some of which will be offset by canceling the current software)
• Security alarm at the Cultural Center for $3,000
• Add a part-time Office Technician position to assist the Public Works department (approximately $23,000 coming from various funds) FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
3 • Purchase a van for public works ($76,000) and tractor / mower with grading attachments ($65,000)
• Upgrade internet and television services at the RV Park ($17,000 annual cost) • Fund additional capital improvement needs in the Sewer Fund ($85,000 to address the chemical room floor by reallocating funds previously budgeted for the boiler replacement, which is now anticipated to be grant-funded, and $225,000 for repairs / replacements of sewer mains in the City’s collection system using funds disencumbered from completed projects that were completed under budget)
• Transfer budget in the Water Capital Improvement Fund from the Amador Tank rehabilitation project (which is anticipated to be debt financed in a future year) to the surge protection project and a feasibility study for a redundant well and chlorination point

ITEM ANALYSIS
Important trends impacting the budget include:
• Consumer Price Index (CPI) for March 2024 over March 2023 was 4.0% (based on CPI-U Los Angeles). This index is used to calculate employee cost of living adjustments as specified in the various MOUs, which provide for a COLA using this index with a minimum of 1.0% and a maximum of 4.0% for FY 24-25 wages. • Staff plans to pay the required unfunded pension liability payment to CalPERS in monthly payments, rather than a lump sump in July. This is different from recent years, when the City has paid the lump sum in order to save a portion of the CalPERS interest. However, this year (and expected for FY 25-26 as well), the City’s cash flow is a concern due to large grant projects that are on a reimbursable basis. In order to maintain sufficient cash position, the City is employing several strategies over the next two years, including utilizing the monthly CalPERS payment option.
• The City follows best practice in setting conservative budgets. Staff attempts to forecast revenues in a conservative but realistic manner, and all anticipated expenses and positions are included in the budget. Actual expenses for many years have come in lower than the approved budget, due to a variety of factors (unfilled staff positions, deferred projects, routine expenses coming in under budget, etc.). Budget-to-actual variances are reported to the Council monthly.

Projects that span multiple years (grant-funded and/or capital expenses) are included in the budget resolution to be carried over automatically. The proposed budget includes the estimated amounts remaining in each of these projects. After the Fiscal Year 2023-24 books are closed and the actual amounts are finalized, the Fiscal Year 2024-25 budget will be updated to reflect the actual remaining amounts. This practice of carry-over budgeting will allow these projects to continue moving forward while staff works to close the books for the current year.

Staffing
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
4 Several proposed changes to staffing levels are included in the budget and the position control:
• Increase the part-time Building Inspector position to full-time • Temporary decrease to part-time pool lifeguards – to account for the anticipated closure of the pool (estimating 6 – 8 weeks) for construction projects (HVAC, dehumidification, boiler replacement, and flooring) • Add a part-time Office Technician position to the Public Works department Major Funds
A brief summary of each of the City’s major funds is provided below. More detail is included in the attached budget document. The budget document includes every fund of the City, actual revenues and expenses for three prior fiscal years, budgeted revenues and expenses for the current fiscal year, estimated actual revenues and expenses for the current fiscal year, and the proposed budget for Fiscal Year 2024-25. Additional information in the budget document includes the City’s organizational chart, projected fund balances, authorized position control, and appropriations limit. A copy of Resolution No. MS 2024-03, the recommendations from the Measure S Oversight Committee, is also included.

General Fund
The General Fund contains all governmental services that are not accounted for in other funds. These services include public safety (police and fire), community development (code enforcement, building inspection, planning, and engineering), streets, economic development, recreation (swimming pool, parks, and Cultural Center), and administration.

These services are largely funded through tax revenues, although some are partially or fully funded through charges for service, cost recoveries, and grants.

The largest revenue sources in the General Fund are sales tax, Measure S, and Transient Occupancy Tax (TOT). In November 2020, the voters of Crescent City approved Measure S, a 1% local tax (technically a “transactions and use tax” but often referred to as an addon sales tax). Measure S began to be collected by retailers in April 2021. This revenue is intended to fund essential services in the General Fund, including police, fire, streets, and the swimming pool.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
5 Revenue projections include sales tax and Measure S budgeted the same as this year and TOT slightly increased. Other revenue sources in the General Fund include property taxes, charges for services, licenses and permits, grants, transfers, and other sources.

Total revenues for FY 24-25 are projected to decrease due to one-time grants in the current year that are not rebudgeted, one-time building permit and plan check fees in FY 23-24 that are not recurring, and a change in internal service fund presentation (City Council, City Clerk, and Human Resources were previously budgeted with 100% of expenses in the General Fund with a proportionate amount being billed to other funds and counted as revenue in the General Fund. As advised by the City’s auditor, this has been changed to directly allocate the proportionate share of these expenses to each fund, which reduces both expenses and revenues in the General Fund with no net impact to General Fund balance).

FY 23-24
Budget
FY 23-24
Estimated
FY 24-25
Proposed
Sales tax

2,250,000

2,210,000

2,250,000
Measure S

2,300,000

2,300,000
TOT

1,892,547

1,933,505

1,994,869
Other taxes

851,800

963,135

954,840
Grants

652,411

628,456

473,879
Charges for service

1,548,118

1,536,947

1,119,312
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY 20-21
Actual
FY 21-22
Actual
FY 22-23
Actual
FY 23-24
Budget
FY 24-25
Proposed
Sales Tax Measure S TOT
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
6 Licenses and
permits

332,450

758,162

359,550
Transfers in

312,797

278,554

236,264
ISF provided

241,240

228,774

-
Other

275,531

327,659

208,879
Total

10,656,894

11,165,192

9,897,593
Expenditures in the General Fund include staffing, materials, utilities, contract services, transfers, and other expenses in order to provide the services listed above. As a servicedriven organization, the largest share of expenditures in the General Fund is wages and benefits (approximately 53%) which is typical for a full-service City. The proposed budget includes both ongoing operational costs and one-time costs, which may be funded by grants, Measure S, general City revenues, or existing fund balance.

The budget includes all of the items that were recommended by the Measure S Oversight Committee. Some costs have changed slightly from what the Committee recommended and are detailed below by department.
• Fire Department ($817,461 net)
o Three full-time Career Fire Captain positions
o Continue stipend updates
o Overnight volunteer staffing at fire station
o Increased training
o Small equipment replacement including radios for apparatus, rope rescue equipment, and tools
o SCBA replacements
o Deposit into vehicle/equipment replacement fund for future SCBA replacements
o Turnout replacements
o Deposit into vehicle/equipment replacement fund for future turnout replacements
o Deposit into vehicle/equipment replacement fund for future apparatus purchase
o Deposit into vehicle/equipment replacement fund for purchase of quick response vehicle and Fire Chief command vehicle
o Note: some of these expenses are cost-shared with the Fire Protection District. The full amount of the expense is included in the budget, with a corresponding revenue for the District’s share, which includes a 7% admin overhead fee. All revenues related to reimbursement of Measure S expenses are added back to the Measure S balance.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
7 o Note: the net budget recommended by the Measure S Oversight Committee was $818,991. (The slight difference is due to benefit cost updates.)
• Police Department ($514,221)
o Two officers
o Assign one officer to Detective duty
o Routine costs for 2nd K9 and 3rd K9 (training, veterinary care, food, etc.) o Annual contact costs - tasers, body cams, dash cams
o Medical supplies
o Trailer for UTV
o One vehicle replacement
o Debt service for facility improvements
o Note: the budget recommended by the Measure S Oversight Committee was $513,250. (The slight difference is due to benefit cost updates.) • Streets ($895,000)
o Additional street light repairs
o Additional sidewalk repairs
o Additional striping
o Minor repairs of potholes, crack sealing
o Deposit to Capital Improvement Fund for large maintenance project • Swimming pool ($375,000)
o Parts and equipment replacements and spares, including pool and spa filters, chemical sensor probes, gel, and membranes, lane line tensioners, pool drain grates, and industrial floor cleaner o Support operations including staffing and utilities
o Transfer to Capital Improvement Fund for HVAC project • Finance ($7,991)
o Sales tax consultant for revenue projections and business audits o Independent auditor
Measure S funds are tracked, and if any Measure S revenues are not spent, the balance is carried forward to be used on future Measure S projects and activities. Staff estimates the current year projection plus the proposed budget would result in a Measure S balance of approximately $452,679 at the end of FY 24-25. The Measure S Oversight Committee has developed a 5-year spending plan for Measure S funds to provide sustainable support to these departments. The current spending plan shows that all Measure S funds will be spent by the end of the 5-year period. Actual revenues and expenses will be updated periodically, and the Oversight Committee will make updated recommendations as needed to ensure the funds are used for their intended purpose and remain sustainable.

Total General Fund budgeted expenditures are proposed to decrease approximately 4% compared to the current budget, due to cost increases in some areas being offset by the FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
8 reduction in grant and one-time costs that were included in FY 2023-24. Historically, General Fund actual expenses have been 10-12% under budget. Staff is estimating that FY 2023-24 total expenses will be 7% under budget to be somewhat conservative.

Compared to the projected FY 2023-24 expenses, the proposed budget for FY 2023-24 is an increase of approximately 4%.

FY 23-24
Budget
FY 23-24
Estimated
FY 24-25
Proposed
Wages and benefits

5,907,160

5,736,435

6,128,328
Utilities

351,746

330,254

334,596
Materials and
supplies

1,198,358

955,970

938,968
Contract services

1,922,526

1,771,161

1,685,282
Employee support,
training

261,232

162,310

250,817
Contributions

450,269

381,973

316,915
Interest

65,000

65,000
Debt service

90,000
Transfers out

1,303,900

1,336,378

1,126,091
ISF charges

498,469

439,907

568,154
Other

1,850

1,872

17,850
Total

11,960,510

11,116,260

11,522,001
A placeholder of $90,000 debt service (to be funded by Measure S) is included in the budget at the recommendation of the Measure S Oversight Committee. This represents the Measure S commitment to fund needed improvements to the Police Department building, which are currently being designed. After the design is completed and approved by the City Council, staff will return with more information on funding this project, which is anticipated to be funded with a loan through USDA. Staff is working with the City’s municipal financial advisor, bond counsel, and USDA on the funding for this project.

The City has a policy of maintaining a General Fund balance of at least 25% of total expenditures. The policy was updated in 2022 and contains the following provisions:
• The purpose of the 25% reserve is to fund ongoing operations for at least 90 days in the event of emergency.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
9 • The 25% is to be calculated based on operating expenses, not including grantfunded projects or capital improvements. • When projecting fund balance in future years, it is reasonable to assume that 5% of the proposed budget will not be spent.

The fund balance was $4,575,245 at the last audit (June 30, 2023). The estimated fund balance for June 30, 2024 is $4,624,178. It is important to note this estimate is based on year-to-date results through April plus estimates for the remainder of the year. Actual results will not be known until the fiscal year is closed, and results will vary from this estimate.

The proposed budget, if all revenues come in exactly as budgeted and all expenses are fully spent, would reduce the estimated fund balance by $1,624,408 leaving a fund balance of $2,999,770. Assuming that 5% of the operating budget (not including capital expenses or one-time projects funded by grants) is not spent, the ending fund balance would be estimated at $3,501,035.

Fund balance at 6/30/23

4,575,245
Estimated fund balance at 6/30/24

4,624,178
FY 24-25 budgeted revenues

9,897,593
FY 24-25 budgeted expenditures

(11,522,001)
Fund balance at 6/30/25 if budget fully spent

2,999,770
Fund balance at 6/30/25 with 5% operational budget savings

3,501,035
Of the budgeted expenditures for FY 24-25, one-time projects funded by grants total $180,505 and capital purchases / transfers to capital improvement funds total $1,316,200.

Therefore, of the $11,522,001 total budget, the operational budget is $10,025,296. The required reserve based on the operational budget is $2,506,324.

Total budgeted expenditures

11,522,001
One-time projects reimbursed by grants

(180,505)
Capital expenses / transfers to capital improvement funds

(1,316,200)
Operational expenses

10,025,296
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
10 Reserve 25% of operational expenses

2,506,324
The estimated ending fund balance at June 30, 2025, using the projection for the current year and assuming 5% budget-to-actual savings in operating expenses, is $3,501,035.

Of that amount, approximately $452,679 is estimated to be Measure S. Calculating the reserve, this leaves slightly over $540,000 in unallocated fund balance remaining.

Fund balance at 6/30/23

4,575,245
Estimated fund balance at 6/30/24

4,624,178
Fund balance at 6/30/25 with 5% operational budget
savings

3,501,035
Estimated Measure S balance at 6/30/25

(452,679)
Reserve 25% operating expenses

(2,506,324)
Fund balance remaining unallocated

542,032
The FY 2023-24 ending fund balance will be recalculated when actual results are known, after all revenues and invoices for the current fiscal year are received and year-end accounting processes are complete. Staff anticipates bringing this update back to the Council in October. At that point, the unallocated fund balance for FY 2024-25 will also be updated using the FY 2023-24 actual ending fund balance and projecting forward.

Cash Flow
The City’s cash flow has been an item of discussion for some time, as the City has been very successful in obtaining grant funding for several large projects in recent years. The City is on track to construct over $15 million in grant-funded projects over the next two years:
• Beachfront Park (Prop 68) approximately $8 million
• Front Street (Clean California) approximately $3 million • Front Street (CDBG) approximately $3 million
• F Street (CDBG) approximately $1 million
There are other projects scheduled as well (both City-funded and grant-funded), but these four will have the most significant impact on the City’s cash flow situation.

These grant-funded projects are usually on a reimbursement basis, meaning the City pays the project invoices and then requests reimbursement from the granting agency, which can take several months to receive. In between paying the contractor and receiving the reimbursement from the granting agency, the City’s cash balance is reduced. For most projects, this temporary negative cash balance for the grant project must be covered FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
11 by cash from the General Fund. In prior years, this was not a concern because the project amounts were not nearly as large as what is projected for the next two years. A portion of the Prop 68 and Clean California grants are available to the City as an advance, with the remaining portion on reimbursement basis. This helps with cash flow but does not fully address the issue.

There are multiple factors involved in forecasting the cash flows for the City:
• General Fund cash balance at any given time, related to regular revenues and expenses and the timing of each of these
• Timing of grant project expenses
• Timing of reimbursements from granting agencies
All of these factors are continually changing and some are outside the City’s direct control.

Therefore, there will always be an element of risk related to decisions about how to manage cash flow. The City manages this risk by using the best information available, monitoring for updates, utilizing the services of experts including our municipal financial advisor, and making decisions about the costs associated with protecting against risk (for example, consultant fees, financing costs, etc.).

At the budget workshop, staff presented a cash flow forecast showing the General Fund available cash, after covering for negative cash balances in grant projects due to reimbursement timing, was projected to drop below the General Fund 25% operating reserve during FY 2024-25 for a few months. (This is not to say the General Fund total cash would be negative, but it would be lower than $2.5 million, which is the amount the City holds in reserve to protect against emergencies.)
The Council was presented with a few options concerning this dip in cash:

1. Do nothing. Allow the General Fund cash to temporarily be less than $2.5 million while waiting for grant reimbursements.

2. Borrow from an enterprise fund (Water or Sewer) to keep the General Fund cash at or above $2.5 million. Under this scenario, the General Fund would borrow cash from the Water or Sewer Fund on a short-term basis, then repay the enterprise fund (with interest) when the grant reimbursements were received and the General Fund cash was back above $2.5 million.

3. Borrow from an external financing source, such as a bank, to keep the General Fund cash at or above $2.5 million.

The Council directed staff to work toward option 3, to borrow from an external source to keep the General Fund cash above $2.5 million. At the budget workshop, staff presented the anticipated interest charges involved in borrowing (approximately 5% annual interest rate). After receiving direction, staff reached out to our municipal financial advisor for more information and found there will be other significant costs associated with this type of borrowing. A brief update was provided to the Council at the June 3 meeting and is further discussed here.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
12 The legal requirements for the City to take on debt are complex, and the financial planning involved in obtaining a note or line of credit which is dependent on multiple grant sources is also very complex. In order to borrow from an external source, the City will need to utilize the services of both our municipal financial advisor and bond counsel (attorneys specializing in debt structuring). At the June 3rd meeting, the Council approved an agreement with Jones Hall to serve as the City’s bond counsel for any debt financing projects. Once we have more information on the type of borrowing the City will pursue, we will be able to finalize a cost for the services of Urban Futures and Jones Hall. In addition to the consultant costs, there will be costs associated with issuing the debt, interest, etc. There are a couple of options for how to structure the borrowing, each with different costs. Our financial advisor is currently gathering information to make a recommendation on the best possible debt structure for the City. At this time, we do not know what the borrowing costs will be.

The budget presented at the workshop included a placeholder budget of $65,000 for cash flow financing costs, although staff discussed that the interest charges for FY 2024-25 cash flow needs would likely be much less. That budget amount is included in the budget presented for adoption. This provides a placeholder as we continue to research our options, but the costs for this type of borrowing will likely be higher than this due to the borrowing costs that are in addition to the interest rate.

As discussed at the budget workshop, the forecasted need for cash flow financing is expected to be much greater in FY 2025-26, when most of the larger grant projects are scheduled. Staff is working with our financial advisor on the details of the cash flow borrowing, including options for one borrowing that would cover both fiscal years, two separate borrowings (one in each year), line of credit versus a fixed note, etc.

One additional item to note is the highly fluid nature of the cash flow projection. Changes to any of the variables (timing of projects, timing of reimbursements, regular revenues and expenses impacting the General Fund) can have a significant impact on the amount of cash anticipated to be needed in a particular month. In the two weeks since the budget workshop, staff has learned that one of the major projects scheduled for this summer (the pool HVAC project) will be delayed by several months due to an equipment backorder that was not expected just a few weeks ago. With this project being delayed, the cash flow projection for FY 2024-25 changes significantly – if the project occurs in the summer as anticipated during the discussion at the budget workshop, General Fund cash could dip below the $2.5 million reserve by slightly over $1 million (which the City would then borrow, to maintain a minimum cash balance of $2.5 million); however, if the project is delayed until January, the General Fund cash only dips below $2.5 million by approximately $350,000. However, as another example, if a grant reimbursement is expected in a certain month but is delayed for any reason, the City could need to borrow more cash than expected for that month.

It is partly due to these fluctuations that consultants are needed. Staff will continue to work closely with Urban Futures and will provide updates to the Council as conditions change. Although the costs associated with a cash flow financing are significant, it is FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
13 important to note these projects are 100% grant funded with no required local match. The only cost to the City to construct approximately $15 million in improvements is staff time and the financing cost to cover the cash flow.

Housing Authority
The Housing Authority is federally funded through the Department of Housing and Urban Development (HUD) and assists low-income individuals and families throughout Del Norte County with housing vouchers. We are currently providing assistance to approximately 516 households per month.

Revenues for the Housing Authority are determined on a calendar year basis by Congress. The proposed budget for FY 2024-25 is very similar to the current year, with small increases to revenues (2%) and expenses (3%). Program utilization has decreased since COVID, as families are struggling to find affordable and available housing units.

The Housing Authority is investing staff time and resources into projects and programs to increase the supply of available housing. The current year is budgeted to close with a fund balance of $340,621. The proposed budget for FY 2024-25 would close with a fund balance of $280,805.

FY 2023-24
Budget
FY 2024-25
Proposed
Revenues

4,281,996

4,369,539
Expenditures

4,321,130

4,429,355
Net

(39,134)

(59,816)
Ending Fund Balance

340,621

280,805
RV Park Fund
The City owns and operates Lighthouse Cove RV Park, which is a 94-space RV park just across Elk Creek from Beachfront Park. This is an enterprise fund, which means revenues from the users of this service are intended to cover the fund’s expenses including operations, maintenance, overhead, capital improvements, and debt if applicable.

The proposed revenue budget is based on the forecast model presented to the Council in February with the adoption of the new rate structure. In the three months since the new rates were implemented, revenues are on pace to meet or exceed the forecast. Staff will monitor and report back to the Council with updates. Expenses in this fund are proposed to increase slightly more than the revenue increase, resulting in a small reduction in working capital.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
14 FY 2023-24
Budget
FY 2023-24
Estimated
FY 2024-25
Proposed
Revenues

530,000

553,106

629,286
Expenses

600,622

535,883

641,659
Net

(70,622)

17,223

(12,373)
Ending Working Capital

433,311

521,156

508,783
Sewer Fund
The Sewer Fund is an enterprise fund, and users are charged for the services provided.

User fees are intended to cover the ongoing costs of providing the services (including operations and maintenance, overhead, capital improvements, and debt service) and are set through a rate study and Prop 218 process. The City has not increased sewer rates since 2014. The last rate study was completed in 2015 and recommended a rate increase.

Although the Prop 218 process to increase rates was successful, the rates were stopped by referendum on the 2016 ballot.

Staff has worked to stabilize this fund on multiple fronts, including restructuring the loan, contracting operations to Jacobs Engineering, and revising and deferring capital improvements and major maintenance. In addition, the City is applying for grant funding to fund some of the major capital improvements needed. The City is currently working on a new rate study to address the needs of this fund.

Expenses in the proposed budget include large investments in capital costs. CIP that is budgeted in the current year but not complete will be automatically carried over until finished. The proposed budget includes an estimate of these carry-over amounts, which will be updated when exact expenses from this year are finalized.

RBC gear box and bearing rehab 35,000
Boiler 300,000
Influent gate 147,517
Secondary clarifiers - valves and meters 80,000
Primary effluent flow 120,000
Digester valves 80,000
West hypo storage tank 46,002
Storage 2,046
Chemical room floor 85,000
Front Street sewer main 35,001
City sewer main projects 225,000
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
15 CIP budget 1,155,566
The budget also includes the annual loan payment of $1,697,663 which will continue until the loan is paid off in 2041.

FY 2022-23
Budget
FY 2022-23
Estimated
FY 2023-24
Proposed
Revenues (net of CIP transfers)

5,704,593

6,728,058

5,824,883
Operating expenses (net of CIP transfers)

4,591,016

4,479,316

4,921,716
CIP

1,036,802

106,237

1,155,566
Debt service

1,697,663

1,697,663
Net

(1,620,888)

444,842

(1,950,062)
Ending working capital

2,844,253

4,909,983

2,959,921
Water Fund
The Water Fund is an enterprise fund, and users are charged for the services provided.

User fees are intended to cover the ongoing costs of providing the services (including operations and maintenance, overhead, capital improvements, and debt service) and are set through a rate study and Prop 218 process. The City has not increased water rates since 2017 and is currently working on a rate study to ensure the stability of the fund.

Expenses in the proposed budget include significant investment in important capital improvements. CIP that is budgeted in the current year but not complete will be automatically carried over until finished. The proposed budget includes an estimate of these carry-over amounts, which will be updated when exact expenses from this year are finalized.

Elevated tank 67,545
Ranney pumps 38,860
Ranney VFD 33,167
Amador tank rehabilitation 14,591
Washington tank rehabilitation 34,679
PRV generator 2,553
Water main replacement - Front Street (G to Play) 148,465 Surge protection 707,705
Meter replacements 612,552
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
16 Washington diesel tank 108,464
Water main replacements - annual 195,107
Ground source well 653,536
CIP budget 2,617,224
Operating revenues are largely forecasted to remain stable with some reductions due to grant revenue and connection fees in FY 2023-24 anticipated to be less in FY 2024-25.

FY 2022-23
Budget
FY 2022-23
Estimated
FY 2023-24
Proposed
Revenues (net of CIP transfers)

3,693,392

3,844,285

3,618,139
Operating expenses (net of CIP transfers)

2,800,347

2,622,614

2,817,385
CIP

2,389,571

404,853

2,617,224
Debt service

175,000

-
Net

(1,671,526)

641,818

(1,816,470)
Ending working capital

1,874,631

3,629,075

1,812,605
Appropriations Limit (GANN Limit)
In 1979, the voters of California approved Proposition 4, commonly known as the Gann Limit (“Limit” or “Appropriations Limit”), to limit the growth of government taxation and spending. This proposition created Article XIIIB of the Constitution, which provides a formula for calculating these limits. In 1990, the voters adopted Proposition 111, which revises the formulas for calculating adjustments to the limit.

The limit is based on actual appropriations during the base year and increases each year using specified growth factors. The appropriations limit does not apply to all City revenues, but only to those revenues defined as “proceeds of taxes” with certain exceptions for voter-approved debt, qualified capital outlay, and the costs of complying with court orders and federal mandates. During any fiscal year, a government entity may not appropriate (spend) proceeds of taxes that are received in excess of the entity’s limit.

If the entity receives proceeds of taxes in excess of the limit, it may carry those funds into the subsequent year for use. Any excess remaining after the second year must be returned to the taxpayers by reducing tax rates or fees. Alternatively, a majority of voters may approve an override to increase the appropriations limit for a maximum of four years.

In accordance with Proposition 111, the Council must adopt the Appropriations Limit each year as part of the annual budget process. The annual change in the limit is determined by two factors: (1) change in population and (2) change in cost of living (inflation).

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
17 Population factor: The population figures are provided to the City each year by the State Department of Finance. The City may choose to use either the population growth figure for the City’s population or the growth figure for the County’s population. For FY 2024-25, the City population factor is 0.52% and the County factor is -0.08%. Staff recommends using the City factor.

Inflation factor: The City may use the California per Capita Income figure (provided by the State Department of Finance) or the percentage change in the local assessment roll from the preceding year due to the addition of local non-residential construction in the City.

The City has used the California per Capita Income figure in previous years, and staff continues to recommend this action. This year’s per capita income factor is 3.62%.

The total calculated appropriations limit for FY 2024-25, using the recommended factors, is $37,713,120 which is an increase of $1,505,799 over the FY 2023-24 limit. Only the General Fund includes budgeted revenues properly classified as proceeds of taxes, although the other types of funds are also presented consistent with previous years.

Salary Schedules for Unrepresented Employees
Most City employees are included in the four bargaining units (Crescent City Employees Association, Clerical Employees of Crescent City, Crescent City Management Employees Association, and Crescent City Police Officers Association), each with its own % Change
over prior year
A. Price Factor
Per capita personal income 2024-25 3.62%
Population Factor
City 2024-25 0.52%
County 2024-25 -0.08%
B. Calculation
Per capita personal income ratio 1.0362
Population ratio 1.0052
Calculation of factor for FY 2024-25 A times B 1.0416
2023-24 2024-25 2024-25 2024-25 2024-25 2024-25
Limit Limit
Proceeds of
Taxes
Exclusions Appropriations
Subject to Limit
Under (Over)
Limit
General Fund 7,104,125 7,399,573 7,583,663 (800,000) 6,783,663 615,910 Special Revenue Funds 6,938,269 7,226,820 - - - 7,226,820 Enterprise Funds 17,749,570 18,487,744 - - - 18,487,744 Internal Service Funds 2,044,632 2,129,665 - - - 2,129,665 Public Financing Authority 1,734,938 1,807,091 - - - 1,807,091 Fiduciary Funds 635,787 662,228 - - - 662,228
36,207,321 37,713,120 7,583,663 (800,000) 6,783,663 30,929,457 APPROPRIATIONS LIMIT: Fiscal Year 2024-25
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
18 Memorandum of Understanding (MOU) governing wages and working conditions subject to bargaining. Each of the 4 MOUs includes a provision for a Cost of Living Adjustment (COLA) for FY 2024-25. The COLA is based on the CPI inflation factor (CPI-U Los Angeles) for March 2024 over March 2023, with a minimum of 1.0% and a maximum of

4.0%. The CPI-U Los Angeles factor was 4.0%, so the COLA will also be 4.0%. As these were already agreed in the current MOU, no Council action is required.

For administrative purposes, it is best practice to specifically identify the COLA for unrepresented department heads and Career Fire Captains, as they are not listed in one of the MOUs (although they will receive the same COLA as the other employees). A resolution for each of these updates is attached for Council consideration and adoption.

FISCAL ANALYSIS
The effects of the proposed budget on the City’s major funds are discussed above. Below is a chart summarizing the proposed budget for each City fund (not including fiduciary funds). The projected ending fund balance / working capital is calculated as the estimated ending fund balance for the current fiscal year plus the net impact of the proposed budget for FY 2024-25 (not including any budget-to-actual savings for FY 2024-25). It is important to note that projections are only an estimate, and actual results will vary from projections.

This chart is included with additional details in the attached budget document.

FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
19 STRATEGIC PLAN ASSESSMENT
This report is consistent with the Strategic Plan Goal of “Maintaining a balanced budget while executing strong fiscal management, optimized staffing levels, and through maximizing services with available resources.”

ATTACHMENTS
Proposed Proposed Proposed Estimated
Revenues Expenditures Net Activity
Working
Capital or
Fund Balance *
FY 2024-25 FY 2024-25 FY 2024-25 6/30/2025
General Fund
001 General Fund 9,897,593 (11,522,001) (1,624,408) 2,999,770 Special Revenue Funds
104 CDBG Program Income (PI) 2,000 (25,706) (23,706) 2,000 106 Rehab and Sidewalk Loans - - - 66,743
107 2003/04 CDBG Loan Program - (2,000) (2,000) 33,198
153 2020 CDBG - - - -
154 CDBG COVID 116,245 (116,245) - -
155 2022 CDBG 219,666 (219,666) - -
110 Housing Authority 4,369,539 (4,429,355) (59,816) 280,805 115 Gas Tax 186,382 (186,382) - 28,901
116 Successor Housing - - - 555,265
117 RMRA 172,697 (279,358) (106,661) 12,495
120 American Rescue Plan Act 31,575 (44,619) (13,044) 1,113 121 Volunteer Firefighter Support 9,891 (16,450) (6,559) - 156 Clean California 2,988,000 (2,988,000) - -
157 CPLHA 5,000,000 (5,000,000) - -
Enterprise Funds
412 RV Park 629,286 (641,659) (12,373) 508,783
413 Sewer 5,824,883 (6,619,379) (794,496) 2,887,810
913 Sewer CIP - (1,155,566) (1,155,566) 72,111
419 Water 2,918,139 (3,542,385) (624,246) 1,774,431
919 Water CIP 1,425,000 (2,617,224) (1,192,224) 38,174
Internal Service Funds
420 Info Tech Services 566,754 (494,671) 72,083 72,083
506 Building Services 304,562 (304,562) - -
508 Equipment Services 527,176 (527,176) - 128,988
620 Insurance 654,026 (810,817) (156,791) 9,272
630 OPEB 113,690 (113,690) - -
Capital Project & Acquisition Funds
901 Capital Improvement Projects 10,949,864 (12,542,117) (1,592,253) 84,308 902 Beachfront Park Donations - - - 8,765
930 Fire Veh & Equip Replacement 335,500 (270,000) 65,500 503,066 940 Police Vehicle Replacement 80,000 (80,000) - 493
FISCAL YEAR 2024-25 BUDGET ADOPTION
JUNE 17, 2024
20 • Resolution No. 2024-47, A Resolution of the City Council of the City of Crescent City Adopting the Annual Budget, Including Any Attachments and/or Appendices, for Fiscal Year 2024-25
• Resolution No. 2024-48, A Resolution of the City Council of the City of Crescent City Selecting the Annual Adjustment Factors for the Calculation of the 2024-25 Appropriations Limit for the City of Crescent City • Resolution No. 2024-49, A Resolution of the City Council of the City of Crescent City Establishing Wages, Benefits, and Other Terms of Employment for the Unrepresented Position of Career Fire Captain
• Resolution No. 2024-50, A Resolution of the City Council of the City of Crescent City Revising the Salary Schedule for Certain Contract Positions • Fiscal Year 2023-24 proposed budget
• Appropriations limit factors from State Department of Finance CITY OF CRESCENT CITY RESOLUTION NO. 2024-47 Page 1
RESOLUTION NO. 2024-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CRESCENT CITY

ADOPTING THE ANNUAL BUDGET OF THE CITY OF CRESCENT CITY, INCLUDING ANY ATTACHMENTS AND/OR APPENDICES, FOR FISCAL YEAR 2024-25
WHEREAS, the budget for the fiscal year beginning July 1, 2024 and ending June 30, 2025, as submitted by the City Manager, has been reviewed by the City Council and a duly-noticed public hearing held thereon the 17th day of June 2024.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRESCENT CITY, CALIFORNIA AS FOLLOWS:

1. That the Fiscal Year 2024-25 City of Crescent City Annual Budget is hereby appropriated in the amounts identified below and further described in the attached budget:

Fund Expense / Expenditure
General Fund 11,522,001
Special Revenue Funds 13,307,781
Enterprise Funds (including Enterprise CIP) 14,576,213
Internal Service Funds 2,250,916
General CIP Funds 12,892,117
Fiduciary Funds 165,419
Total 54,714,447

2. That the appropriated amounts do not include depreciation;

3. That the appropriated amounts do include transfers between funds;

4. That the unused appropriations at the end of Fiscal Year 2023-24 for capital projects, special projects, and grant projects that are unfinished and continuing into Fiscal Year 2024-25 shall be carried forward and become part of the Fiscal Year 2024-25 budget; an estimate of those balances to be carried forward is included in the Fiscal Year 2024-25 budget, and the true carry-forward balances will be updated when the actual amounts are determined;

5. That during the Fiscal Year 2024-25, the annual budget may be amended by modification action when such amendments do not exceed the Appropriations Limit as calculated and set forth pursuant to Article XIIB of the Constitution of the State of California;

6. That during the Fiscal Year 2024-25, the General Fund and other previously authorized funds are hereby established in said budget, provided however, that additional funds may be established by appropriate action; CITY OF CRESCENT CITY RESOLUTION NO. 2024-47 Page 2

7. That the Position Control in the attached budget document is hereby approved;

8. That pursuant to the provisions of Section 2.08.050 of the Crescent City Municipal Code, the City Manager shall administer said budget in accordance with the appropriate provisions of the ordinances and resolutions of the City;

9. That during the Fiscal Year 2024-25, the City Manager may authorize budget transfers between expense categories within the same fund and department to meet the operational needs of each department;

10. That the Director of Finance / Treasurer is hereby authorized to execute interfund transfers during the course of the fiscal year in accordance with the budget;

11. That a true and correct copy of the Fiscal Year 2024-25 Annual Budget shall be filed in the office of the City Clerk.

PASSED AND ADOPTED and made effective the same day by the City Council of the City of Crescent City on this 17th day of June 2023, by the following polled vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Blake Inscore, Mayor
ATTEST:
_____________________________
Robin Altman, City Clerk
City of Crescent City
Original Budget
Fiscal Year 2024-25
Adopted by Resolution 2024-xx
Public Hearing: June 17, 2024
* Subject to change by future Council resolution
* DRAFT *
Budget Resolution 2 - 3
Organizational Chart 4
Council Members 5
Projected Fund Balances 6
Fund #
001 General Fund 7 - 27
Special Revenue Funds 28 - 50
104 CDBG Program Income 28
106 Rehab & Sidewalk Loans 29
107 CDBG Rehab Loans 30
150 CDBG 2014 31
151 CDBG 2016 32
152 CDBG 2017 33
153 CDBG 2020 34
154 CDBG Covid 35
155 CDBG 2022 36
110 Housing Authority 37 - 42
115 Gas Tax (HUTA) 43
116 Successor Housing 44
117 Gas Tax (Road Maint & Rehabilitation Account) 45
119 CARES Act 46
120 American Rescue Plan Act 47
121 Volunteer Firefighter Support 48
156 Clean California 49
157 CPLHA 50
Enterprise Funds 51 - 88
412 RV Park 52 - 59
413 + 913 Sewer + Sewer CIP 60 - 75
419 + 919 Water + Water CIP 76 - 88
Internal Service Funds 89 - 94
420 Information Services 90
506 Building Maintenance 91
508 Equipment 92
620 Insurance 93
630 OPEB 94
General (Non-Enterprise) CIP 95 - 100
901 General CIP 96 - 97
902 Beachfront Park Donations CIP 98
930 Fire Vehicle and Equipment Replacement 99
940 Police Vehicle Replacement 100
Fiduciary Funds 101 - 102
991 RDA Successor Agency 102
Cost Allocations 103 - 107
Interfund Transfers 108 - 109
Position Control 110 - 111
Appropriations Limit 112 - 116
Measure S Oversight Committee Recommendations 117 - 121 City of Crescent City
FY 2024-25 Annual Budget
* DRAFT *
RESOLUTION NO. 2024-XX