AGENDA
A REGULAR MEETING
OF THE CUDAHY CITY COUNCIL
and JOINT MEETING of the
CITY OF CUDAHY AS SUCCESSOR AGENCY and HOUSING SUCCESSOR AGENCY
TO THE CUDAHY DEVELOPMENT COMMISSION
Tuesday, March 15, 2022 – 6:30 P.M.
Written materials distributed to the City Council within 72 hours of the City Council meeting shall be available for public inspection at www.cityofcudahy.com In compliance with the Americans with Disabilities Act (ADA) if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at (323) 773-5143 at least 72 hours in advance of the meeting.
Rules of Decorum
Under the Government Code, the City Council may regulate disruptive behavior that impedes the City Council Meeting.
Disruptive conduct may include, but is not limited to:
• Screaming or yelling during another audience member’s public comments period; • Profane language directed at individuals in the meeting room; • Throwing objects at other individuals in the meeting room; • Verbal altercations with other individuals in the meeting room; and • Going beyond the allotted three-minute public comment period granted.
When a person’s or group’s conduct disrupts the meeting, the Mayor or presiding officer will request that the person or group stop the disruptive behavior and WARN the person or group that they will be asked to leave the meeting room if the behavior continues.
If the person or group refuses to stop the disruptive behavior, the Mayor or presiding officer may order the person or group to leave the meeting room and may request that those persons be escorted from the meeting room. Any person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. (Pen. Code, § 403.)
Elizabeth Alcantar, Mayor
Jose R. Gonzalez, Vice Mayor
Jack M. Guerrero, Council Member
Blanca Lozoya, Council Member
Daisy Lomelí, Council Member
REMOTE TELECONFERENCE AND
ELECTRONICALLY
This meeting will be conducted telephonically
and electronically pursuant to Government
Code § 54953
Teleconference Phone Number:
1 (669) 900-6833
Meeting ID: 886 1397 6367
https://us02web.zoom.us/j/88613976367
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
March 15, 2022, at 6:30 P.M.
1. CALL TO ORDER
2. ROLL CALL
Council / Agency Member Guerrero
Council / Agency Member Lozoya
Council / Agency Member Lomelí
Vice Mayor / Vice Chair Gonzalez
Mayor / Chair Alcantar
3. PLEDGE OF ALLEGIANCE
4. LAND ACKNOWLEDGEMENT
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño-Tongva people. We show our respects to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor their labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.
5. PRESENTATIONS
A. Presentation by Eco-Rapid Transit
B. City Clerk Department Annual Update
6. CLOSED SESSION PUBLIC COMMENTS
(Each member of the public may provide a public comment telephonically or electronically if he or she wishes to address the City Council on closed session matters by clicking the hand icon on Zoom or pressing star (*) nine (9) on the telephone. During this time, members of the public are permitted to speak for three (3) minutes concerning only items on closed session.)
RECESS TO CLOSED SESSION
At this time, City Council will meet in closed session to go over items of business on the closed session agenda. Closed session discussion will end at 7:30 p.m. At that time, City Council will have the option to continue discussing closed session items after deliberating on all agenda items or continue the discussion to the next regular meeting. Once closed session is complete and the City Council returns from closed session into open session, members of the public may then rejoin the proceedings.
7. CLOSED SESSION
A. Closed Session Pursuant to Government Code section 54956.9(d)(1) – Conference with Legal Counsel to Discuss Existing Litigation – Cudahy Alliance for Justice v. City of Cudahy, Los Angeles County Superior Court Case No. 20STCP03621
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
March 15, 2022, at 6:30 P.M.
B. Closed Session Pursuant to Government Code Section 54957.6(a) – Conference with Labor Negotiator Regarding Represented Employees
City’s Designated Representative(s) for Negotiations: City Manager Alfonso Noyola Employee Organization: Cudahy Miscellaneous Employees Association (CMEA)
RECONVENE TO OPEN SESSION
8. CLOSED SESSION ANNOUNCEMENT
9. PUBLIC COMMENTS
(Each member of the public may provide a public comment telephonically or electronically by clicking the hand icon on Zoom or pressing star (*) nine (9) on the telephone, if he or she wishes to address the City Council. Members of the public are permitted to speak for three (3) minutes concerning items under the City Council’s jurisdiction, including items on the council agenda.) (Any person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. (Pen. Code, § 403).)
10. CITY COUNCIL COMMENTS / REQUESTS FOR AGENDA ITEMS (Each Council Member is limited to three minutes.)
(This is the time for the City Council / Agency to comment on any topics related to “City Business,” including announcements, reflections on city / regional events, response to public comments, suggested discussion topics for future council meetings, general concerns about particular city matters, questions to the staff, and directives to the staff (subject to approval / consent of the City Council majority members present, regarding staff directives). Each Council / Agency Member will be allowed to speak for a period not to exceed three (3) minutes. Notwithstanding the foregoing, the City Council Members shall not use this comment period for serial discussions or debate between members on City business matters not properly agendized. The City Attorney shall be responsible for regulating this aspect of the proceeding.)
11. CITY MANAGER REPORT (information only)
12. REPORTS REGARDING AD HOC, ADVISORY, STANDING, OR OTHER COMMITTEE
MEETINGS
13. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES (Consideration to waive full text reading of all Resolutions and Ordinances by single motion made at the start of each meeting, subject to the ability of the City Council / Agency to read the full text of selected resolutions and ordinances when the item is addressed by subsequent motion.) (COUNCIL / AGENCY)
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
March 15, 2022, at 6:30 P.M.
Recommendation: Approve the Waiver of Full Reading of Resolutions and Ordinances.
14. CONSENT CALENDAR
(Items under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council / Agency Member so requests, in which event the item will be removed from the Consent Calendar and considered separately.) A. Approval of the Local Agency Investment Fund (LAIF) for the Month of February 2022 (page 7) Presented by the Finance Director
Recommendation: The City Council is requested to approve the Local Agency Investment Fund (LAIF) Report for the month of February 2022 in the amount of $11,193,407.44.
B. Approval of the City Demands and Payroll Including Statement of Investment for the Month of February 2022 (page 11)
Presented by the Finance Director
Recommendation: The City Council is requested to approve the Demands and Payroll in the amount of $1,090,516.30 including the Statement of Investments for the month of February 2022.
C. Consideration to Review and Approve the Draft Minutes of March 1, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission (page 19) Presented by the City Clerk
Recommendation: The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for March 1, 2022.
D. Adoption of Proposed Resolution No. 22-11 Proclaiming a Local Emergency, Ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and Re-Authorizing Remote Teleconference Meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the Period from March 15, 2022, through April 14, 2022, Pursuant to Brown Act Provisions (page 29)
Presented by the City Attorney
Recommendation: The City Council is requested to approve proposed Resolution No. 22-11 proclaiming a local emergency, ratifying the proclamation of a State of
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
March 15, 2022, at 6:30 P.M.
Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the period from March 15, 2022, through April 14, 2022, pursuant to Ralph M. Brown Act provisions.
15. PUBLIC HEARING - NONE
16. BUSINESS SESSION
A. Adoption of Proposed Ordinance Amending Chapter 2.32 (City Commissioners), and Repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code (page 37)
Presented by the City Attorney
Recommendation: The City Council is requested to approve an Ordinance by first reading, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
B. Consideration to Adopt Resolution No. 22-12 and Approval of a Professional Services Agreement with Tyler Technologies for various City System Upgrades (page 45) Presented by the Finance Director
Recommendation: The City Council is requested to:
1. Adopt Resolution No. 22-12 to appropriate funds not to exceed $128,150; and
2. Approve a Professional Services Agreement between the City of Cudahy and Tyler Technologies for various City software upgrades.
17. COUNCIL DISCUSSION - NONE
18. ADJOURNMENT
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
March 15, 2022, at 6:30 P.M.
I, Richard Iglesias, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City’s Website, City Hall, Bedwell Hall, Clara Park, and Lugo Park not less than 72 hours prior to the meeting. A copy of said Agenda is on file in the City Clerk’s Office.
Dated this 10th day of March 2022
Richard Iglesias, CMC
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 1 of 2
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Joshua Calhoun, Finance Director
Subject: Approval of the Local Agency Investment Fund (LAIF) for the Month of February 2022
RECOMMENDATION
The City Council is requested to approve the Local Agency Investment Fund (LAIF) Report for the month of February 2022 in the amount of $11,193,407.44.
BACKGROUND
1. In 1955, the Pooled Money Investment Account (PMIA) started. LAIF became part of the PMIA. The oversight is provided by the Pooled Money Investment Board (PMIB) and an inhouse Investment Committee. The PMIB members consist of the State Treasurer, Director of Finance, and State Controller.
2. In 1977, LAIF was created as a voluntary program by Section 16429.1 et seq. of the California Government Code. The program was intended to be used as an investment alternative for California's local governments and special districts. The LAIF continues today under State Treasurer Fiona Ma's administration.
3. On February 1, 2022, the balance in LAIF was $11,193,407.44 (See Attachment).
4. On February 28, 2022, the balance in LAIF was $11,193,407.44 (See Attachment).
ANALYSIS
The voluntary program offers local agencies the opportunity to participate in a major portfolio, which invests hundreds of millions of dollars, using the investment expertise of the State Item Number
14A
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 2 of 2
Treasurer’s Office investment staff at no additional cost to the taxpayer.
All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third-party custodian.
Cudahy Municipal Code Section 3.04.080 indicates, "Except as otherwise provided, no warrant shall be drawn or evidence of indebtedness issued unless there shall be at the time sufficient money in the treasury legally applicable to the payment of the same."
CONCLUSION
Once the City Council approves the February 2022 LAIF, the ending balance of $11,193,407.44, may be relied upon when determining whether or not there are sufficient funds available to pay demands and payroll as required by Cudahy Municipal Code Section 3.04.080.
FINANCIAL IMPACT
None
ATTACHMENT
A. Local Agency Investment Fund (LAIF) Balance
LOCAL AGENCY INVESTMENT FUND
General Account - City #98-19-225
Beginning Balance as of February 01, 2022 $11,193,407.44 LAIF Interest earned 0
Transfer from City operating account 0
Transfer to City operating account 0
Ending Balance as of February 28, 2022 $11,193,407.44
Attachment A Page 9 of 58
Blank Page
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 1 of 2
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Joshua Calhoun, Finance Director
Subject: Approval of the City Demands and Payroll Including Statement of Investment for the Month of February 2022
RECOMMENDATION
The City Council is requested to approve the Demands and Payroll in the amount of $1,090,516.30 including the Statement of Investments for the month of February 2022.
BACKGROUND
1. On December 13, 1993, Ordinance 476 was adopted and codified as Cudahy Municipal Code Section 3.04.080 indicating, "Except as otherwise provided, no warrant shall be drawn, or evidence of indebtedness issued unless there shall be at the time sufficient money in the treasury legally applicable to the payment of the same."
2. In February, the following demands and payroll have been completed by the Finance Department:
Demands $ 850,387.83 (Attachment A)
Payroll Warrants $ 109,681.34 (Attachment B)
$ 130,447.13 (Attachment B)
Total: $ 1,090,516.30
ANALYSIS
Item Number
14B
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 2 of 2
The Check Register Report (Attachment A), Payroll Warrants including payroll taxes and insurance premiums (Attachment B), Statement of Investment (Attachment C) indicate that the cash and investment balance was sufficient for disbursements for the month, a summary of cash received and disbursed by month during Fiscal Year (FY) 2021-22 (Attachment D), and a summary of cash received and disbursed by month during FY 2020-21 (Attachment E).
Cudahy Municipal Code Section 3.04.070 indicates, "...Budgeted demands paid by warrant prior to audit by the council shall be presented to the council for ratification and approval..."
CONCLUSION
The Finance Director certifies to the accuracy and availability of funds for payment. A Demand/Warrant Register has been submitted to the City Council for approval in accordance with Cudahy Municipal Code Section 3.04.070.
FINANCIAL IMPACT
The Cash and Investment Report by Source (Attachment C) indicates that there are sufficient funds within the City’s holdings to meet the City’s cash flow requirements.
ATTACHMENTS
A. Accounts Payable Check Register Report.
B. Payroll Warrants including payroll taxes and insurance premiums C. Statement of Investments
D. Summary of Cash Receipt / Disbursement by Month FY 2021-22 E. Summary of Cash Receipt / Disbursement by Month FY 2020-21
City of Cudahy
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
WELLS FARGO BANK Page: 1
Time: 3:42 pm
Date: 03/01/2022
Void/Stop
Date
Reconcile
Date
WELLS FARGO BANK Checks
52621 02/03/22 Printed 2378-3 8330 ATLANTIC AVE INC FUEL FOR CITY VEHICLE JAN 2022 1,001.40 1/11-20/2022
ADVANCED IMAGING 140.28
SOLUTIONS
52622 02/03/22 Printed 10603 EQUIPMENT UNDER CONTRACT
KYOCE
AMAZON CAPITAL SERVICES, 142.49
INC.
52623 02/03/22 Printed 10640 SUPPLIES 12/4-1/26/2022
52624 02/03/22 Printed 10595 ARAMSCO INC JANITORIAL SUPPLIES 372.08 AREA E DISASTER 2,460.00
MANAGEMENT BRD
52625 02/03/22 Printed 1744 DISASTER AREA E MEMBERSHIP
FY2021-2022
52626 02/03/22 Printed 8021 AT & T MOBILITY MOBILITY BILL 12/03/21-1/02/22 770.70 52627 02/03/22 Printed 10133 AVANT-GARDE, INC. DEC 2021 FUNDING COMPLIANCE 3,195.00 52628 02/03/22 Printed 0175 BKM OFFICEWORKS, LLC. FURNITURE-CLARA RECREATION OFC 21,554.75 52629 02/03/22 Printed 10574 BOB MURRAY & ASSOCIATES PPOFESSIONAL SERVICES EXECUTIV 15,000.00
COMMUNITY SERVICES DIR
CENTRAL BASIN MUNICIPAL 261.16
WATER
52630 02/03/22 Printed 4546 FIXED CHARGES NOV 2021
52631 02/03/22 Printed 10576 CIVICPLUS SLIDESHOW BANNER DESIGN 480.00 52632 02/03/22 Printed 2289 CONSOLIDATED DISPOSAL REFUSE ASSESSMENT 12/21+01/22 253,411.04 52633 02/03/22 Printed 5552 CUDAHY AUTO CENTER OIL CHANGE TRUCK #3 124.64 DAPEER, ROSENBLIT & 455.60
LITVAK
52634 02/03/22 Printed 10005 CODE ENFORCEMENT DEC 2021
12/1-31/2021
52635 02/03/22 Printed 6086 EWING REPAIR IRRIGATION CITY PARKS 435.30 GARVEY EQUIPMENT 248.79
COMPANY
52636 02/03/22 Printed 8203 BLADE & BATTERY FOR MOWER
GENUINE GENERAL 9,000.00
CONTRACTOR
52637 02/03/22 Printed 10463 CDBG REHAB PROGRAM FY21/22 MAX & MARGARITA AMENERO
GENUINE GENERAL 1,000.00
CONTRACTOR
52638 02/03/22 Printed 10463 CDBG REHAB PROGRAM FY21/22 MAX & MARGARITA AMENERO
GOLDEN STATE WATER 1,047.72
COMPANY
52639 02/03/22 Printed 0126-1 WATER SERVICES JAN 2022 5229
CECILIA
52640 02/03/22 Printed 2139-2 HDL COREN & CONE JAN-MAR 2022 PROPERTY TAX 1,434.89 HOME DEPOT CREDIT 3,249.67
SERVICES
52641 02/03/22 Printed 2724 HARDWARE AND SUPPLIES
12/9/2021-1/27/2022
52642 02/03/22 Printed 10674 KORZO CONSTRUCTION CLEAN CALIFORNIA EXHIBITS 975.00 LA COUNTY SHERIFF'S 345,343.10
DEPARTMENT
52643 02/03/22 Printed 0197 DEC 2021 LAW ENFORCEMENT
LIEBERT CASSIDY 78.00
WHITMORE
52644 02/03/22 Printed 5411 DEC 2021 LEGAL SERVICES
DISABILITY MATTER
MANAGEMENT PARTNERS 6,966.00
INC
52645 02/03/22 Printed 10669 EXECUTIVE RECRUITMENT HR
MANAGER
52646 02/03/22 Printed 10436 ONTARIO REFRIGERATION MAINTENANCE JAN-MAR 2021 7810 2,232.00 OTIS
52647 02/03/22 Printed 9717 PCAM, LLC MONTHLY SHUTTLE HOURS DEC 2021 29,903.58 RS BUILT CONSTRUCTION, 2,950.00
INC.
52648 02/03/22 Printed 10519 COUNTERTOPS AND SWINGING
DOOR CLARA PARK RECREATION
OFFICE
52649 02/03/22 Printed 2802 SAM'S CLUB BREAKROOM SUPPLIES 12/15/2021 40.60 52650 02/03/22 Printed 0071-1 SO CAL GAS NATURAL GAS DEC 2021 5220 SANT 70.66 SOUTHERN CALIFORNIA 891.31
EDISON
52651 02/03/22 Printed 0070 ELECTRICITY BILLS DEC 2021
700305960272
SOUTHERN CALIFORNIA 2,243.25
NEWS GROUP
52652 02/03/22 Printed 10483-1 CLASSIFIED ADVERTISING NOTICES 52653 02/03/22 Printed 10599 TIERRA WEST ADVISORS INC DEC 2021 COA ADMINISTRATION 4,391.25 52654 02/03/22 Printed 8363 TIME WARNER CABLE INTERNET SERVICES 5220 SANTA A 199.99 TRANSTECH ENGINEERING, 7,588.21
INC.
52655 02/03/22 Printed 9991 BUILDING PLAN CHECK NOV 2021 52656 02/03/22 Printed 5631 WELLS LOCK & KEY LOCK & KEY SERVICES LUGO PARK 2,075.00
MEN'S RESTROOM
52657 02/03/22 Printed 9951 WILLDAN NPDES SERVICES DEC 2021 42,036.00 WILLDAN FINANCIAL 600.00
SERVICES
52658 02/03/22 Printed 10401 FEE STUDY DEC 2021
52659 02/03/22 Printed 10675 ZAID ZUHAR NAZZAL REFUND GYM MEMBERSHIP 50.00 52660 02/17/22 Printed 2378-3 8330 ATLANTIC AVE INC Fuel for City Vehicles 01/21/22 - 01/31/22 433.93 52662 02/17/22 Printed 1778 ALL CITY MANAGEMENT School Crossing Guard Services 01/09 - 2,185.95 01/22/22
Attachment A Page 13 of 58
City of Cudahy
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
WELLS FARGO BANK Page: 2
Time: 3:42 pm
Date: 03/01/2022
Void/Stop
Date
Reconcile
Date
WELLS FARGO BANK Checks
AMAZON CAPITAL SERVICES, 460.29
INC.
52663 02/17/22 Printed 10640 Supplies 01/18 to 02/10/22 Acct#ALK0BMX27WYXQ
AMERICAN CITY PEST & 430.50
TERMITE
52664 02/17/22 Printed 7995 Pest Control Svcs - Santa Ana February 2022
52665 02/17/22 Printed 8021 AT & T MOBILITY Acct#287293439262 MobilityBill 01/03 to 771.36 02/02/22
52666 02/17/22 Printed 0057-2 AT & T PHONE SERVICE Acct# 323 562 2005 521 2 Business 60.22 Local Calling
52667 02/17/22 Printed 0057-4 AT&T Account# 831-001-1071 968 01/16/22 - 42.12 02/15/22
52668 02/17/22 Printed 10499 BOXING 4 KIDS LA January 2022 Boxing Program 1,115.00 52669 02/17/22 Printed 7019 BUSINESS CARD Account#5474 9704 3621 0249 01/05/22 4,533.95 to 02/04/22
52670 02/17/22 Printed 10013 CENTRAL FORD Unit 32 - Right axle boot leak All lug nuts- 896.85 damaged
52671 02/17/22 Printed 0136 CITY OF SOUTH GATE Public Works Maintenance February 2022 75.00 CONTRERAS GARDEN 425.00
SUPPLY
52672 02/17/22 Printed 6045 New Blades hedge trimmer
Tuneup-mower, blower and edger
DELL FINANCIAL SERVICES 1,176.68
LLC
52673 02/17/22 Printed 10517 Contract# 810-9026413-003 02/28/22 to 03/29/22
52674 02/17/22 Printed 10485 ENTERPRISE FM TRUST February 2022 Monthly Lease 3,856.35 52675 02/17/22 Printed 6086 EWING Repair Irrigation All City Parks 245.72 FIESTA TAXI COOPERATIVE 3,622.34
INC.
52676 02/17/22 Printed 10581 Dial A Ride Seniors Jan 2022 - Cust# CDYSC
HAULAWAY STORAGE 74.20
CONTAINERS
52677 02/17/22 Printed 10053 Container Rental-Jan 22 01/05/22 to 02/01/22
52678 02/17/22 Printed 10598 LEAF Kyocera copier Jan 22 Contract 464.97 #1005992011001
MANAGEMENT PARTNERS 8,850.00
INC
52679 02/17/22 Printed 10669 ARPA Assistance and Strategic Planning 2021
MV CHENG & ASSOCIATES 2,655.00
INC.
52680 02/17/22 Printed 10542 Consulting Services Jan 2022 Payroll/AP Technician
52681 02/17/22 Printed 1978-2 OFFICE DEPOT Office Supplies Account# 89762286 275.46 OLIVAREZ MADRUGA 49,499.00
LEMIEUX
52683 02/17/22 Printed 10201-1 January 2022 Legal Services 52684 02/17/22 Printed 10676 ORLANDO VELASQUEZ 2021 Overnight Parking Permit Refund 90.00 QUADIENT FINANCE USA, 1,052.45
INC.
52685 02/17/22 Printed 10081-2 Postage 1/1 - 01/31/22 Acct# 7900 0440 3997 8501
52686 02/17/22 Printed 2802 SAM'S CLUB Acct# 1921 Purchases 02/01/22-02/10/22 148.63 52687 02/17/22 Printed 10592 SPARKLETTS Water Deliver Service 01/10/22 to 85.82 01/24/22
STAPLES BUSINESS 40.98
ADVANTAGE
52688 02/17/22 Printed 5647 Acct# AL1876809 Crayons for tire marking
52689 02/17/22 Printed 8363 TIME WARNER CABLE Acct#8448300440414354 Clara 01/27 to 277.38 02/26/22
52690 02/17/22 Printed 8363 TIME WARNER CABLE Acct# 8448300440414297 Otis - 01/23 to 171.02 02/22/22
UNDERGROUND SERVICE 72.70
ALERT-SC
52691 02/17/22 Printed 2859 38 CDHY New Ticket Charges Monthly Database Maint fee
52692 02/17/22 Printed 9951 WILLDAN Professional Services Rendered Through 1,540.00 01/31/22
52693 02/28/22 Printed 10658 ALFONSO NOYOLA Per Diem Reimb 01/30-02/04/22 339.50 Monterey, CA City Mgrs Conf.
Total Checks: 71 Checks Total (excluding void checks): 850,387.83 Total Payments: 71 Bank Total (excluding void checks): 850,387.83 Total Payments: 71 Grand Total (excluding void checks): 850,387.83
02/10/22 02/24/22
Direct Deposits (a) 65,351.32 68,438.25
ICMA Direct Deposit (b) 1,685.00 1,685.00
CalPERS Direct Deposit (c) 16,369.29 37,457.91
Payroll taxes (d) 26,275.73 14,300.03
Benefit Payment (e) 8,565.94
Total Amount 109,681.34 130,447.13
Note (a) - Employees / Council Members / Commissioners
Note (b) - Payments to ICMA
Note (c) - Payments for CalPERS medical & retirement
Note (d) - Federal / State payroll taxes and unemployment Note (e) - Medical Insurance paid online
CITY OF CUDAHY
Payroll Warrants including payroll taxes and insurance premiums:
Attachment B Page 15 of 58
Type Issuer Amount Yield % of Total
Checking - 7128 Wells Fargo 168,342.25 0.96%
Deposit - 4588 Wells Fargo 2,489,044.04 14.13%
Payroll - 4570 Wells Fargo 29,073.95 0.17%
Savings - 4752 Wells Fargo 330,488.01 1.88%
Successor Agency - 0688 Wells Fargo 3,193,390.86 18.13% Money Market Account Bank of New York (BNY) (a) 210,719.52 0.010% 1.20% Pooled Savings State Local Agency 11,193,407.44 0.058% 63.55% Investment Fund (LAIF)
Total 17,614,466.07 100.00%
(a) this is the prior month value. The most recent month amount is not available at this time.
Pursuant to California Government Code Section 53646(b), I hereby certify that all investments held by the Authority are in compliance with state law and the agency's Statement of Investment Policy, and that there are sufficient funds within the agency's investment holdings to meet the Authority's cash flow requirements for the next six (6) months.
Respectfully submitted,
Joshua Calhoun
Joshua Calboun
Finance Director
CITY OF CUDAHY
Statement of Investments
February 28, 2022
Attachment C Page 16 of 58
City of Cudahy
Summary of Cash Receipt/Disbursement by Month - FY 2021-22 Month
Cash Receipts Disbursement
July 2020 $ 4,384,936.17 (a) 1,719,070.00 (b)
August 2020 1,302,245.06 1,724,180.11
September 2020 1,466,415.84 1,914,075.46
October 2020 1,180,116.32 951,668.82
November 2020 1,237,105.57 1,138,377.87
December 2020 1,067,809.93 861,657.95
January 2021 4,005,438.74 802,654.76
February 2021 963,370.98 1,063,520.04
March 2021
April 2021
May 2021
June 2021
Total: $ 15,607,438.61 10,175,205.01
Note (a) - Includes $2.819 M received from American Rescue Plan Act Note (b) - City liability, workers comp insurance, and PERS unfunded pension Month
Cash Receipts Disbursement
July 2020 $ 3,902,895.43 (1) 1,619,239.22 (2)
August 2020 1,279,409.42 669,082.58
September 2020 844,812.89 950,848.20
October 2020 879,973.23 784,400.59
November 2020 559,848.45 732,580.26
December 2020 446,464.02 672,977.93
January 2021 2,387,758.00 (3) 677,662.37
February 2021 682,478.37 656,951.12
March 2021
April 2021
May 2021
June 2021
Total: $ 10,983,639.81 6,763,742.27
Average Per Month: 1,372,954.98 845,467.78
Note (1) - Includes $2.819 M received from American Rescue Plan Act Note (2) - City liab. & workers comp insurance, and PERS unfunded pension liab.
Note (3) - Includes a $1,556,568 in Motor Vehicle In-lieu receipt All Funds
General Fund
Attachment D Page 17 of 58
City of Cudahy
Summary of Cash Receipt/Disbursement by Month - FY 2020-21 Date
Cash Receipts Disbursement
July 2020 $ 945,731.86 1,601,736.41 (a)
August 2020 846,957.17 848,796.72 (b)
September 2020 833,291.03 2,124,717.36 (c)
October 2020 1,062,800.55 1,182,383.42
November 2020 659,628.77 1,306,263.15
December 2020 1,311,484.43 2,173,441.15
January 2021 3,350,443.45 (d) 1,060,654.55
February 2021 674,730.87 1,109,204.58
March 2021 926,683.14 836,434.56
April 2021 1,538,509.06 (e,f) 855,274.57
May 2021 836,434.66 (g) 1,741,084.39
June 2021 2,033,756.58 (e) 994,649.73
Total: $ 15,020,451.57 15,834,640.59
Note (a) - City liab. and workers comp insurance, and PERS unfunded pension liab.
Note (b) - Design cost for Atlantic Blvd and 2 sheriff payments Note (c) - Successor Agency Debt Service Payment
Note (d) - Prop A exchange
Note (e) - Return of funds relating to 2018 Tax Allocation Bonds for future distribution by County Note (e) - ROPS distribution from County and bi-annual motor-vehicle-in-lieu Note (f) - Bi-annual motor-vehicle-in-lieu and ROPS bond payoff Note (g) - Bi-annual motor-vehicle-in-lieu
Date
Cash Receipts Disbursement
July 2020 $ 589,776.02 1,479,465.32 (1)
August 2020 630,087.31 674,854.02 (2)
September 2020 545,056.04 357,053.30 (3)
October 2020 579,132.16 435,035.33
November 2020 305,836.70 (4) 969,257.43
December 2020 687,431.14 435,461.12
January 2021 2,032,222.78 (5) 880,295.34
February 2021 470,497.49 899,360.58
March 2021 498,995.65 502,004.21
April 2021 1,089,204.61 682,214.37
May 2021 502,004.21 (5) 1,291,779.94
June 2021 1,292,485.23 842,844.11
Total: $ 9,222,729.34 9,449,625.07
Average Per Month: 768,560.78 787,468.76
Note (1) - City liab. & workers comp insurance, and PERS unfunded pension liab., Note (2) - 2 sheriff payments
Note (3) - Virtual City Hall Software first installment Note (4) - Prop A Exchange
Note (5) - Bi-annual motor-vehicle-in-lieu
All Funds
General Fund
Attachment E Page 18 of 58
“Serving the People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 1 of 2
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Richard Iglesias, City Clerk
Subject: Consideration to Review and Approve the Draft Minutes of March 1, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission
RECOMMENDATION
The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for March 1, 2022.
BACKGROUND / ANALYSIS
On December 12, 2016, the City Council of the City of Cudahy adopted Resolution No. 16-38, approving the use of summary action minutes, meant to allow the City Clerk's Office to write the minutes in brief, assuring a record of Council's actions, due to having a recording of the full Council Meeting on the City’s website.
Historically
The Municipal Clerk is one of the oldest professions in government, dating back to 1272 A.D., originating in England. The record keeper then was called Remembrancer, an English official whose job was to remind the Lord Treasurer and Barons of Court, of business pending.
Years later, in the 1600s, when early colonists came to America, the office of the Clerk was one of the first offices to be established. Over the years, the City Clerk’s office has become the core for local government, and the liaison to the residents of the Community. The Municipal Clerk (City Clerk) is the record keeper of a City’s recorded history.
Item Number
14C
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William Bennett Munro, a Canadian historian, and political scientist, who taught at Harvard University and the California Institute of Technology, stated in one of his first textbooks written: “No other office in municipal service has so many contacts. It serves the Mayor, the City Council, the City Manager (when there is one), and all administrative departments, without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience.
The public does not realize how many loose ends of city administration this office pulls together.”
Moving forward to the present time, the City Clerk’s office today is generally responsible for keeping a record of City Council meetings; agreements; recordings of official documents; legal advertisements; municipal elections; commissions and committees current files; claims against the city; and other legal or official documents.
City Clerks are required to keep record of the proceedings (minutes) of Council meetings (Government Code Sections 36814 and 40801). Minutes are the official record of a meeting which provides a history of the Council’s decisions and actions.
CONCLUSION
City Council is requested to approve the attached City Council / Agency Draft Minutes of the proceedings of March 1, 2022.
FINANCIAL IMPACT
No Financial Impact.
ATTACHMENT
A. Draft Minutes March 1, 2022
B. Resolution No. 16-38, approving the City Clerk’s use of Summary Action Minutes as the Official Record of the City Council proceedings.
City Council/Successor Agency Minutes of 3/1/22 Page 1 of 5
MINUTES
CUDAHY CITY COUNCIL REGUAR MEETING and
CITY OF CUDAHY AS SUCCESSOR AGENCY and
HOUSING SUCCESSOR AGENCY TO THE CUDAHY
DEVELOPMENT COMMISSION JOINT MEETING
March 1, 2022 6:30 P.M.
1. CALL TO ORDER
Mayor / Chair Alcantar called the meeting to order at 6:35 p.m.
2. ROLL CALL
PRESENT: Council / Agency Member Jack M. Guerrero (left at 7:38 p.m.) Council / Agency Member Blanca Lozoya
Council / Agency Member Daisy Lomelí
Vice Mayor / Vice Chair Jose R. Gonzalez (arrived at 6:40 p.m.) Mayor / Chair Elizabeth Alcantar
ABSENT: None
ALSO PRESENT: City Manager, Alfonso Noyola, City Attorney, Victor Ponto, City Clerk, Richard Iglesias, Finance Director, Joshua Calhoun, and Interim Community Development Manager Salvador Lopez
3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Lomelí.
4. LAND ACKNOWLEDGEMENT
The Land Acknowledgment was led by Council Member Lomelí.
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño-Tongva people. We show our respects to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor their labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.
5. PRESENTATIONS – NONE
6. CLOSED SESSION PUBLIC COMMENTS – NONE
7. CLOSED SESSION – NONE
8. CLOSED SESSION ANNOUNCEMENT – NONE
9. PUBLIC COMMENTS
Attachment A Page 21 of 58
City Council/Successor Agency Minutes of 3/1/22 Page 2 of 5 Quetzali Garcia asked Council to make sure KIPP So Cal enters into an agreement with DTSC and makes sure the land on Otis is cleaned properly.
Star Laca gave her gratitude towards educators including Council Member Lomelí and Council Member Lozoya thanked them for all their hard work, asked Council to encourage KIPP So Cal to enter into an agreement with DTSC and clean up the site before any construction is done.
Rossmery commented on supporting Cudahy Alliance for Justice on their aspect of asking KIPP So Cal to follow the law and enter into an agreement with Department of Toxic Substances Control to clean up the land safely, also mentioned on the strong history the City has of toxic contamination and thanked Mayor Alcantar for being communitive and keeping the community updated.
Ilse Escobar mentioned the Los Angeles Superior court has revoked the permits that allowed KIPP to build the school and encourage KIPP to follow the law and enter into an agreement with DTSC, commented on educators and the difficult time for public education and getting the school safely built.
Leticia Guzman commented in support of Cudahy Alliance for Justice and is worried for the students that will be attending KIPP, stated they need to do a proper clean-up of the site so future students don’t run into any risk or danger.
Susie commented on needing Council’s support to encourage KIPP to enter into an agreement with DTSC to ensure all the toxic chemicals are cleaned up in a safely matter and thanked Council Members and staff that have their cameras on during the meeting.
Jen Ganata commented in support of Cudahy Alliance for Justice and the recent ruling asked the city to go back and look at the site where KIPP is, mentioned it was a great opportunity to figure out how to do remediation and provide this need to the community as to what needs to happen next, she also commented how it is important for KIPP to engage with Department of Toxic Substances Control and ensure remediation at the cite, commented on the adoption of the housing element and how to address environmental injustice in the community.
Irma Lopez commented in support of the Cudahy Alliance for Justice, mentioned the City needs to remove the soil at KIPP location if a school is going to be built, schools should be built in clean land free of toxic substances, and commented on KIPP doing the right things.
10. CITY COUNCIL COMMENTS / REQUESTS FOR AGENDA ITEMS
Council Member Guerrero mentioned tomorrow is Ash Wednesday encouraged everyone to get to mass and extended his wishes of a grace filled lent season, questioned City Attorney on closed session regarding early discussion related to the City Manager selection process, reminded residents on the 2022 election season specifically the Educational Freedom Act Initiation.
Council Member Lomelí thanked all the speakers that continue to show up, commented on Tara Yosso theory of cultural wealth model and how it impowers the youth, mentioned letting go of deficits, mind set and focusing on test scores when there are many more to impower the youth with, announced at Teresa Hughes Elementary student are getting ready to lead a Student Lead Conferences and also a Junior Coach Program to develop leadership skills.
City Council/Successor Agency Minutes of 3/1/22 Page 3 of 5 Mayor Alcantar announced the City received a 680 thousand grant through parks and county partners, also Jaime Escalante was one of the top 3 schools in terms of attendance, requested to add to next agenda a resolution in support of the workers that have been working throughout the pandemic and stayed working but are not getting the benefits or wages they deserve.
11. CITY MANAGER REPORT (information only)
12. REPORTS REGARDING AD HOC, ADVISORY, STANDING OR OTHER COMMITTEE MEETINGS – NONE
13. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Motion: Council Member Lomelí motioned to waive full reading of resolutions and ordinances, seconded by Council Member Lozoya. Motion passed 4-0 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: None
ABSTAIN: Guerrero
14. CONSENT CALENDAR
Council Member Guerrero requested to pull all Consent Calendar items each for separate consideration.
A. Approval of the City Demands and Payroll Including Cash and Investment Report for the Month of January 2022
Recommendation: The City Council is requested to approve the Demands and Payroll in the amount of $795,681.69 including Cash and Investment Report by Fund for the month of January 2022.
Motion: Council Member Lomelí motioned to approve the Demands and Payroll in the amount of $795,681.69 including Cash and Investment Report by Fund for the month of January 2022, seconded by Mayor Alcantar. Motion passed 3-2 by the following roll call vote:
AYES: Lomelí, Gonzalez, and Alcantar
NOES: Guerrero and Lozoya
ABSENT: None
ABSTAIN: None
B. Consideration to Review and Approve the Draft Minutes of February 15, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission
Recommendation: The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for February 15, 2022.
City Council/Successor Agency Minutes of 3/1/22 Page 4 of 5 Motion: Council Member Lomelí motioned to review and approve the City Council / Successor Agency Draft Minutes for February 15, 2022, seconded by Mayor Alcantar. Motion passed 4-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: Guerrero
ABSENT: None
ABSTAIN: None
C. Adoption of Ordinance No. 718 - General Plan Amendment 21-01 – City of Cudahy 6th Cycle Housing Element Update – Citywide
Recommendation: The City Council is requested to adopt on Second Reading, Ordinance 718 approving General Plan Amendment 21-01, adopting the 2021 - 2029 6th Cycle Housing Element, and approving the Addendum to Cudahy General Plan 2040 EIR (SCH#2017071071) for the draft Housing Element Update.
Motion: Mayor Alcantar motioned to adopt on Second Reading, Ordinance 718 approving General Plan Amendment 21-01, adopting the 2021 - 2029 6th Cycle Housing Element, and approving the Addendum to Cudahy General Plan 2040 EIR (SCH#2017071071) for the draft Housing Element Update adding a ten-housing element goal to read “The City will advance housing goals through economic development initiatives aiming to address the intersection of economic justice and housing accessibility”, seconded by Council Member Lomelí. Motion passed 4-2 by the following roll call vote:
AYES: Lomelí, Gonzalez, and Alcantar
NOES: Guerrero and Lozoya
ABSENT: None
ABSTAIN: None
D. Adoption of Proposed Resolution No. 22-10 Electing the Population and Inflation Factors and Establishing the City’s Fiscal Year (FY) 2021-2022 Appropriations Limit (Gann Limit) Presented by the Finance Director
Recommendation: The City Council is requested to adopt proposed Resolution No. 22-10 confirming the population and inflation factors used to calculate the annual Appropriation Limit (Gann Limit) and establish the City’s Gann Limit for Fiscal Year (FY) 2021-2022.
Motion: Council Member Lomelí motioned to adopt proposed Resolution No. 22-10 confirming the population and inflation factors used to calculate the annual Appropriation Limit (Gann Limit) and establish the City’s Gann Limit for Fiscal Year (FY) 2021-2022, seconded by Vice Mayor Gonzalez. Motion passed 3-1 by the following roll call vote:
AYES: Lomelí, Gonzalez, and Alcantar
NOES: Guerrero
ABSENT: None
ABSTAIN: Lozoya
15. PUBLIC HEARING – NONE
City Council/Successor Agency Minutes of 3/1/22 Page 5 of 5
16. BUSINESS SESSION
A. Creation and Appointment of the Public Utilities Ad Hoc Committee Presented by the City Clerk
Recommendation: The City Council is requested to create a Public Utilities Ad Hoc Committee and appoint two council members to serve on the committee.
Motion: Mayor Alcantar motioned to create a Public Utilities Ad Hoc Committee and appoint Vice Mayor Gonzalez and Council Member Lomelí to serve on the committee, seconded by Vice Mayor Gonzalez. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
ABSTAIN: None
17. COUNCIL DISCUSSION – NONE
City Manager requested Council to reopen item 11 City Manager Report.
Motion: Council Member Lomelí motioned to reopen item 11 City Manager Report, seconded by Vice Mayor Gonzalez. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
ABSTAIN: None
18. ADJOURNMENT
Council Member Lomelí motioned to adjourn the City Council / Agency meeting at 7:50 p.m., seconded by Council Member Lozoya. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
ABSTAIN: None
Elizabeth Alcantar
Mayor
ATTEST:
Richard Iglesias
City Clerk
Attachment
B
Blank Page
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 1 of 3
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: City Attorney’s Office
Subject: Adoption of Proposed Resolution No. 22-11 Proclaiming a Local Emergency, Ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and Re-Authorizing Remote Teleconference Meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the Period from March 15, 2022, through April 14, 2022, Pursuant to Brown Act Provisions
RECOMMENDATION
The City Council is requested to approve proposed Resolution No. 22-11 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the period from March 15, 2022, through April 14, 2022, pursuant to Ralph M. Brown Act provisions.
BACKGROUND
COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that was first reported in China in December 2019, has now spread throughout the state of California, including through the City of Cudahy (“City”). On March 4, 2020, Governor Gavin Newsom declared a State of Emergency in response to the rising cases of COVID-19 throughout the state of California. On the same day as Governor Newsom’s declaration, the Los Angeles County Board of Supervisors and Los Angeles County Department of Public Health (“LACDPH”) declared a local emergency and local public health emergency in response to the spread of COVID-19 throughout the County. On April 10, 2020, in response to the conditions of extreme peril to the safety of persons within the City, the Cudahy City Council (“City Council”) declared a local emergency consistent with the declaration of local emergency by the LACDPH.
On September 16, 2021, Governor Newsom signed into law Assembly Bill No. 361 (“AB 361”), Item Number
14D
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which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act when a legislative body of a local agency holds a meeting during a declared State of Emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees.
Currently, the state-declared emergency remains in effect. LACDPH has issued a series of Health Officer Orders containing mandates and recommendations for keeping individuals safe, reducing risk, and preventing the spread of COVID-19. On March 4, 2022, LACDPH’s most recent Health Order went into effect, continuing to recommend masking for all indoor public settings.
On February 15, 2022, the City Council adopted Resolution No. 22-07, proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City, for the period from February 15, 2022, through March 17, 2022, pursuant to Brown Act provisions.
ANALYSIS
AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internetbased service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body. AB 361 also requires the legislative body take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored. AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comments in real time. AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified.
All City Council, Board, and Commission meetings are open and public, as required by the Brown Act, so that any member of the public may attend, participate, and watch the City
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Council or City Commission conduct their business. The City continues to recommend measures to promote social distancing which include requiring staff and civilians wear masks in City buildings as well as posting COVID-19 safety measures throughout City buildings and on the City’s social media accounts.
Once the initial authorizing resolution is adopted, as it was on October 5, 2021, ongoing authorization every thirty (30) days is required by majority vote. If the legislative body desires to continue using the teleconference exception, it must confirm the circumstances of the State of Emergency thirty (30) days after the first teleconference meeting and every thirty (30) days thereafter. Given that Resolution Number 22-07 expires on March 17, 2022, staff recommends the City Council adopt the attached resolution before the existing resolution lapses.
CONCLUSION
In light of the continuing State declaration of emergency resulting from the COVID-19 pandemic and the imminent risks to the health and safety of attendees at meetings conducted in person due to the spread of COVID-19, staff recommends the City Council approve proposed Resolution No. 22-11 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council of the City of Cudahy, for the period from March 15, 2022, through April 14, 2022, pursuant to Ralph M. Brown Act provisions.
FINANCIAL IMPACT
There is no financial impact on the City at this time.
ATTACHMENTS
A. Proposed Resolution No. 22-11
1 RESOLUTION NO. 22-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA PROCLAIMING A LOCAL
EMERGENCY, RATIFYING THE PROCLAMATION OF A
STATE OF EMERGENCY BY GOVERNOR NEWSOM ON
MARCH 4, 2020, AND RE-AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL,
CITY BOARDS, AND ALL COMMISSIONS OF THE CITY OF
CUDAHY, FOR THE PERIOD FROM MARCH 15, 2022,
THROUGH APRIL 14, 2022, PURSUANT TO BROWN ACT
PROVISIONS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that was first reported in China in December 2019, it has now spread throughout the state of California, including throughout the City of Cudahy (“City”); and WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a State of Emergency in response to the rising cases of COVID-19 throughout the state of California; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Los Angeles County Department of Public Health (“LACDPH”) declared a local emergency and local public health emergency in response to the spread of COVID-19 throughout the County; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29- 20, which allowed local governments meet remotely without adherence to the traditional teleconferencing rules set forth in the Ralph M. Brown Act (“Brown Act”), this waiver was extended through September 30, 2021, by Executive Order N-08-21; and WHEREAS, on April 10, 2020, in response to the conditions of extreme peril to the safety of persons within the City, the Cudahy City Council (“City Council”) declared a local emergency consistent with the declaration of local emergency by the LACDPH; and WHEREAS, on September 16, 2021, Governor Newsom signed into law Assembly Bill No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act, when a legislative body of a local agency holds a meeting during a declared State of Emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, with the recent decline in test positivity rates and hospitalizations, the most recent Health Order from LACDPH effective as of March 4, 2022, has lifted the mask requirement for Los Angeles County, however masking continues to be strongly recommended in most indoor settings; and
Attachment A Page 32 of 58
2 WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; and
WHEREAS, AB 361 requires the legislative body take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; and WHEREAS, AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and
WHEREAS, AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified; and WHEREAS, all City Council, Board, and Commission meetings are open and public, as required by the Brown Act, so that any member of the public may attend, participate, and watch the City Council or City Commission conduct their business; and WHEREAS, on October 5, 2021, the City Council adopted Resolution No. 21-35, proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City, for the period from October 5, 2021, through November 4, 2021, pursuant to Brown Act provisions; and WHEREAS, on November 2, 2021, the City Council adopted Resolution No. 21- 43, extending Resolution No. 21-35 an additional thirty (30) days through December 4, 2021, pursuant to Brown Act provisions; and WHEREAS, on November 16, 2021, the City Council adopted Resolution No. 21- 46, extending Resolution No. 21-43 through January 3, 2022, pursuant to Brown Act provisions; and
WHEREAS, on December 21, 2021, the City Council adopted Resolution No. 21- 51, extending Resolution No. 21-46 through January 20, 2022, pursuant to Brown Act provisions; and
WHEREAS, on January 18, 2022, the City Council adopted Resolution No. 22-02, extending Resolution No. 21-51 through February 17, 2022, pursuant to Brown Act provisions; and
3 WHEREAS, on February 15, 2022, the City Council adopted Resolution No. 22- 07, extending Resolution No. 22-02 through March 17, 2022, pursuant to Brown Act provisions; and
WHEREAS, the City continues to recommend measures to promote social distancing which include requiring staff and civilians wear masks in City buildings as well as posting COVID-19 safety measures throughout City buildings and on the City’s social media accounts; and
WHEREAS, in light of the continuing State declaration of emergency resulting from the COVID-19 pandemic, the continuing recommendation by Los Angeles County Public Health officials for masking at indoor events and social distancing, and the imminent risks to the health and safety of attendees at meetings conducted in person due to the spread of COVID-19, the City Council desires to make the findings required by AB 361 to allow the City Council and all City Boards and Commissions to continue to meet under AB 361’s abbreviated teleconferencing procedures.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF CUDAHY, CALIFORNIA, AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are incorporated into this Resolution by reference.
SECTION 2. The City Council finds that the State and County declarations of emergency in response to the COVID-19 pandemic remain in place.
SECTION 3. The City Council finds that local officials, specifically, the Los Angeles County Department of Public Health, continues to recommend social distancing and masks.
SECTION 4. The City of Cudahy staff along with the City Council are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public City Council and City Board and Commission meetings in accordance with the newly revised provisions of the Ralph M.
Brown Act.
SECTION 5. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed this Resolution and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Resolution would be subsequently declared invalid or unconstitutional.
SECTION 6. This Resolution shall take effect immediately upon adoption and shall be effective until the earlier of (i) April 14, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of Cudahy
4 may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cudahy at the regular meeting of this 15th day of March 2022.
______________________________
Elizabeth Alcantar
Mayor
ATTEST:
____________________________
Richard Iglesias
City Clerk
5 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 22-11 was passed and adopted by the City Council of the City of Cudahy, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 15th day of March 2022 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias
City Clerk
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Staff Report
03/15/2022 Page 1 of 2
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager
By: City Attorney’s Office
Subject: Adoption of Proposed Ordinance Amending Chapter 2.32 (City Commissioners), and Repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code
RECOMMENDATION
The City Council is requested to approve an Ordinance by first reading, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
BACKGROUND/ANALYSIS
On September 7, 1976, the City Council passed Ordinance No. 213 establishing the qualifications and terms for Commissions in the City. On July 18, 1988, the City Council adopted Ordinance No. 395, amending the qualifications regarding Commission membership for all City Commissions. On October 4, 1993, the City Council adopted Ordinance No. 482, amending the term for City Commissioners.
City Commissioners provide a valuable service to the City by advising the City Council on numerous issues. The City Council wishes to update the guidelines for Commissioners and provide a better opportunity for residents and business owners of the City to participate in the City Council’s decision making processes.
CONCLUSION
Based on the foregoing, staff recommends that the City Council approve Ordinance No. 719, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Item Number
16A
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 2 of 2
Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
FINANCIAL IMPACT
There are no financial impacts anticipated by this requested action.
ATTACHMENT
A. Ordinance No. 719
ORDINANCE NO. 719
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CUDAHY AMENDING CHAPTER 2.32 (CITY
COMMISSIONERS), AND REPEALING CHAPTER 2.58
(CUDAHY ECONOMIC DEVELOPMENT COMMISSION)
OF TITLE 2 (ADMINISTRATION AND PERSONNEL) OF
THE CUDAHY MUNICIPAL CODE
WHEREAS, on September 7, 1976, the City Council for the City of Cudahy (“City Council”) adopted Ordinance No. 213 establishing the qualifications and terms for Commissions in the City of Cudahy (“City”); and
WHEREAS, on July 18, 1988, the City Council adopted Ordinance No. 395, amending the qualifications regarding Commission membership for all City Commissions; and
WHEREAS, on October 4, 1993, the City Council adopted Ordinance No. 482, amending the term for City Commissioners; and
WHEREAS, City Commissioners provide a valuable service to the City by advising the City Council on numerous issues; and
WHEREAS, the City Council wishes to update the Cudahy Municipal Code (“Municipal Code”) to provide a better opportunity for residents and business owners of the City to participate in the City Council’s decision-making processes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES ORDAIN AS FOLLOWS:
Section 1. The facts set forth in the recitals above are true and correct.
Section 2. Chapter 2.32 (City Commissioners) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code is hereby amended in its entirety to read as follows:
“Chapter 2.32
City Commissioners
2.32.010 Qualification
All Commissions shall consist of five (5) members (“Commissioners”). No person shall be qualified for appointment to any commission unless such person is either a resident of the City, business owner in the City, is employed in the City, or employed at a nonprofit that provides services for the City. Current elected officials from the City and all City employees are prevented from serving on any commission. Immigration status will Attachment A Page 39 of 58
Ordinance No. 719
not be verified.
Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check after being appointed to a Commission and before being sworn into office. Live Scan background checks are confidential and are not a public record.
2.32.020 Appointment, Reappointment and Removal
Each member of the City Council shall have authority to appoint one (1) member to each Commission. Each Councilmember shall appoint their Commissioner within thirty (30) days of assuming office or from a vacancy occurring for said Commission. If no appointment is made within sixty (60) days after assumption of office of the appointing Councilmember, the City Council shall appoint a Commissioner to the vacant seat by a majority vote.
Each Commissioner shall serve on only one (1) Commission at a time, occupation of two or more commission seats at one time will disqualify the individual from all Commissions.
Commission members may be removed from their appointment due to disqualification as provided in this Chapter or upon the sole decision by the Councilmember who appointed said Commissioner. All appointments and removals of Commissioners shall occur during an open meeting of the City Council. If removal of a Commissioner occurs, the City Clerk shall send notice to that Commissioner at the last address on file with the City.
2.32.030 Term of Office
Each Commissioner shall serve one four (4) year term, unless removed by the appointing Councilmember or as a result of disqualification as set forth herein. No Commissioner shall serve for a period which exceeds the time in office for the Councilmember appointing said Commissioner. In the event that the appointing Councilmember completes his or her term, vacates office, or is no longer holding office, the term of the Commissioner appointed by said Councilmember shall be terminated concurrently. Nothing contained in this section shall prevent a Councilmember, whether newly appointed or not, from appointing the individual back to the same Commission or to a different Commission.
2.32.040 Training
Each appointed Commissioner shall, within ninety (90) days of appointment, certify in writing that they have completed all City sponsored trainings required for Commissioners, required trainings will include but are not limited to, the Brown Act, Robert Rules of Order, conflicts of interest, code of conduct, and ethics. Failure to complete all required trainings will result in disqualification of the Commissioner.
Ordinance No. 719
2.32.050 Code of Conduct
All Commissioners must agree to sign and abide by the Commissioner Code of Conduct set by resolution. Failure to abide by the Code of Conduct will result in disqualification of the Commissioner by a majority vote of the Council.
2.32.060 Absences
Any Commissioner with three unexcused consecutive absences will immediately, after adjournment of the third consecutive meeting, result in a vacant seat unless his or her absence is excused by a majority vote of the other Commissioners and reflected in the official minutes of the commission.
2.32.070 Vacancy
If for any reason a vacancy occurs, the vacancy shall be filled by the Councilmember who appointed said Commissioner for the unexpired portion of such term.
2.32.080 Vacancy Due to Disqualification
When a Commissioner no longer meets the qualifications for the Commission as set by this Chapter, the Commissioner shall be disqualified, and the seat shall become vacant.
2.32.090 Quorum
Three members of the commission shall constitute a quorum necessary to transact business, anything less than three members may adjourn the meeting until quorum can be obtained.
2.32.100 Organization
The Organization of each Commission shall be set by resolution.
2.32.110 Meetings
Each commission shall hold at least one regular meeting each month at such time and place set by resolution.
When a regular meeting falls on a legal holiday, the meeting shall be held at the same hour on the next regular business day after the holiday. All meetings of the Commissions shall be open and public, and subject to all laws of the state of California e.g., the Brown Act, Robert Rules of Order, Open Public Meeting Act. The Commission shall adopt its own rules for the transaction of its business and keep a record of resolutions, findings and recommendations and actions voted upon. A report of each meeting of the Commission shall be given to the City Council once finalized and
Ordinance No. 719
approved by the Commission.
2.32.120 Special Meetings
Each Commission shall be limited to no more than three (3) special meetings per fiscal year with compensation. If a clerical error is caused by City Staff that requires the Commission conduct a special meeting, the Commission will be allowed to conduct such meeting with compensation.
2.32.130 Compensation
Commissioners shall receive a stipend for their attendance at each meeting in the amount set by resolution.
2.32.140 Review and Termination of Commission
The City Council will hold annual reviews, at the time set by resolution, to evaluate whether each Commission is still necessary. Should the Council decide to terminate a Commission, termination of any Commission shall require a majority vote of the City Council during open session of a regular meeting.
Commissions created with a set expiration date included in the resolution will not require any additional City Council action prior to termination.” Section 3. Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code is hereby repealed in its entirety.
Section 4. CEQA. This Ordinance is not subject to CEQA under the general rule set forth in Section 15601(b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment.
Section 5. Inconsistent Provisions. Any provision of the Cudahy Municipal Code, or appendices thereto, that conflicts with the provisions of this Ordinance, to the extent of such conflict and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
Section 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
Ordinance No. 719
Section 7. Construction. This Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the Cudahy Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
Section 8. Publication and Effective Date. The Mayor shall sign, and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within fifteen (15) days after its adoption.
This Ordinance shall become effective thirty (30) days after adoption.
PASSED, APPROVED and ADOPTED by the City Council of the City of Cudahy this ___ day of __________ 2022.
________________________________
Elizabeth Alcantar
Mayor
ATTEST:
_________________________________
Richard Iglesias
City Clerk
Ordinance No. 719
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. 719 was introduced for a first reading on the ___ day of ______ 2022 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of ____ 2022 by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 1 of 2
STAFF REPORT
Date: March 15, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Joshua Calhoun, Finance Director
Subject: Consideration to Adopt Resolution No. 22-12 and Approval of a Professional Services Agreement with Tyler Technologies for various City System Upgrades
RECOMMENDATION
The City Council is requested to:
1. Adopt Resolution No. 22-12 to appropriate funds not to exceed $128,150; and
2. Approve a Professional Services Agreement between the City of Cudahy and Tyler Technologies for various City software upgrades.
BACKGROUND
Since 2004 the City has utilized its existing accounting system, Fund Balance, to manage the day-to-day accounting of the City.
ANALYSIS
Per Municipal Code Section 3.16.160 (1)., “neither formal nor informal bidding shall be required prior to the purchase of professional services”, however, as the City intends to utilize the existing service provider for upgrading its legacy system to a modern version of the system, it would be intended to be a single-source procurement. (Municipal Code Section 3.16.090) Tyler Technologies is our current provider of accounting suite (i.e., Fund Balance) for the City and has been since 2004. As technology and needs of the city have evolved since that time, we are in need to upgrade to a more modern financial management suite (i.e., Incode 10). This would allow for a more efficient migration process utilizing the same software provider.
Item Number
16B
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
03/15/2022 Page 2 of 2
The proposed suite package would include, upgraded core financial systems for general accounting, payroll, cashiering, etc. More system controls would be available to enhance internal controls over the financial processes than what is available under the existing system.
Additionally, this would allow the City to utilize electronic (paperless) processes gaining efficiency. This would also benefit the community by having the ability to submit documents safely and securely electronically to the City for business licenses, permitting, etc. Citizens would also be able to make online payments for the traditional services as a convenience than making payments in person at City Hall or via mail.
Further, to increase transparency with the City’s financial records, the feature of Finance Insights, will allow the community to access and review real-time interactive reports of the City’s financial data.
CONCLUSION
Upon City Council’s approval, the City Manager will enter into a Professional Services Agreement with Tyler Technologies.
FINANCIAL IMPACT
Funds of $116,500, plus 10% contingency, (not-to-exceed $128,150) have not been appropriated in the Fiscal Year 2021-2022 Budget. It is recommended the source of funding will be from ARPA Special funds. ARPA allows for this type of expenditures.
ATTACHMENTS
A. Resolution No. 22-12, Approving an appropriation for City System Upgrade B. Tyler Technologies – Incode10 Quote
C. Tyler Technologies – Incode10 Open Finance Product Sheet D. Tyler Technologies – Incode10 Permitting Product Sheet
RESOLUTION NO. 22-12
A RESOLUTION OF THE CITY OF CUDAHY
CALIFORNIA, APPROVING AN APPROPRIATION FOR
CITY SYSTEM UPGRADE SERVICES FOR FISCAL YEAR
2021-2022
WHEREAS, City accounting and information systems is a necessary tool in order to properly record and report city financial data for transparency to the community; and WHEREAS, on June 15, 2021, the City Council adopted Resolution No. 21-16 Fiscal Year 2021-2022 City’s Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cudahy, California, as follows:
SECTION 1. The City Council hereby approves an appropriation in the amount Not to Exceed One Hundred Twenty-Eight Thousand One Hundred and Fifty Dollars ($128,150) for the engagement of accounting and information system upgrade services for the City for Fiscal year 2021-2022.
SECTION 2. The City Manager is hereby directed to accordingly engage a professional service provider for the provision of such services in accordance with the City’s purchasing policy.
SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at its regular meeting on this ___ day of _____, 2022.
Elizabeth Alcantar
Mayor
ATTEST:
Richard Iglesias
City Clerk
Resolution No. 22-xx
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 22-XX was passed and adopted by the City Council of the City of Cudahy at a regular meeting held on the ___ day of ____, 2022 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand
and affixed the Seal of the City of Cudahy, this __ day of ______ 2022.
_______________________________________
Richard Iglesias
City Clerk
2021-292260-J3J9T7 1 of 6
Sales Quotation For:
City of Cudahy
5220 Santa Ana St
Cudahy CA 90201-6024
Joshua Calhoun
[email protected]
Tyler Software
Description License Discount License Total
Annual
Maintenance
Incode
Incode 10 Financial Management Suite
Core Financials $ 15,995 $ 9,597 $ 6,398 $ 3,999
Benefits Enrollment $ 2,566 $ 1,026 $ 1,540 $ 642
Human Resources Management (Includes Position Budgeting) $ 10,995 $ 6,597 $ 4,398 $ 2,749 Project Accounting $ 3,595 $ 3,595 $ 0 $ 899
Purchasing $ 4,785 $ 4,785 $ 0 $ 1,196
Incode 10 Customer Relationship Management Suite
Cashiering $ 2,200 $ 2,200 $ 0 $ 550
Incode Community Development Suite
Licensing $ 4,500 $ 4,500 $ 0 $ 1,125
Permitting $ 4,500 $ 4,500 $ 1,125
Tyler Content Management
Core $ 5,445 $ 5,445 $ 1,361
TOTAL: $ 54,581 $ 32,300 $ 22,281 $ 13,646
Tyler Annual Software – SaaS
Quoted By: Brandon Swanson
Quote Expiration: 5/14/22
Quote Name: Fundbalance Migration
Attachment B
2021-292260-J3J9T7 2 of 6
Description List Price Discount Annual
Incode
Incode 10 Financial Management Suite
ACFR Statement Builder $ 8,470 $ 6,776 $ 1,694
Employee Access Pro $ 0 $ 0
Employee Access Pro Time & Attendance $ 1,243 $ 746 $ 497 Incode Community Development Suite
Permitting Access $ 1,500 $ 1,500
Licensing Access $ 1,500 $ 1,500
Socrata
Finance Insights $ 6,000 $ 6,000
TOTAL: $ 18,713 $ 7,522 $ 11,191
Tyler Annual Services
Description Annual
Incode
Other Services
Tyler University $ 835
TOTAL: $ 835
Tyler Fees per Transaction
Description Net Unit Price
Incode
Incode 10 Customer Relationship Management Suite
Miscellaneous Payments $ 1.25
Services
2021-292260-J3J9T7 3 of 6
Description Hours/Units
Extended
Price Maintenance
Incode 10 Financial Management Suite
Professional Services 352 $ 45,760 $ 0
Financials Project Management 1 $ 1,500 $ 0
Human Resources Management /Payroll History Data Conversion 1 $ 1,000 $ 0 Incode 10 Customer Relationship Management Suite
Professional Services 20 $ 2,600 $ 0
Incode Community Development Suite
Professional Services 72 $ 9,360 $ 0
Socrata
Professional Services 20 $ 2,600 $ 0
Tyler Content Management
Professional Services 32 $ 4,160 $ 0
Project Management 1 $ 1,500 $ 0
TOTAL: $ 68,480 $ 0
Summary One Time Fees Recurring Fees
Total Tyler Software $ 22,281 $ 13,646
Total SaaS $ 11,191
Total Tyler Services $ 68,480 $ 835
Summary Total $ 90,761 $ 25,672
Contract Total $ 116,433
Detailed Breakdown of Professional Services (Included in Summary Total) Description Hours Extended Price Maintenance
Incode
Incode 10 Financial Management Suite
Accounts Payable History Data Analysis 4 $ 520 $ 0
2021-292260-J3J9T7 4 of 6
Accounts Payable Data Analysis4 $ 520 $ 0
ACFR Statement Builder 32 $ 4,160 $ 0
General Ledger History Data Analysis4 $ 520 $ 0
General Ledger Data Analysis4 $ 520 $ 0
Human Resources Management History4 $ 520 $ 0
Human Resources Management Employees Records4 $ 520 $ 0 Benefits Enrollment 12 $ 1,560 $ 0
Core Financials 116 $ 15,080 $ 0
Employee Access Pro Time & Attendance 28 $ 3,640 $ 0
Human Resources Management 92 $ 11,960 $ 0
Project Accounting 12 $ 1,560 $ 0
Purchasing 20 $ 2,600 $ 0
Employee Self Service - Employee Portal 16 $ 2,080 $ 0
Sub-Total 352 $ 45,760 $ 0
Incode 10 Customer Relationship Management Suite
Cashiering 20 $ 2,600 $ 0
Sub-Total 20 $ 2,600 $ 0
Incode Community Development Suite
Licensing 32 $ 4,160 $ 0
Permitting 40 $ 5,200 $ 0
Sub-Total 72 $ 9,360 $ 0
Socrata
Finance Insights 20 $ 2,600 $ 0
Sub-Total 20 $ 2,600 $ 0
Tyler Content Management
Core 32 $ 4,160 $ 0
Sub-Total 32 $ 4,160 $ 0
TOTAL: 496 $ 64,480 $ 0
2021-292260-J3J9T7 5 of 6
Comments
• Some services may be delivered remotely via web-based training. • Expenses associated with onsite services are invoiced as incurred according to Tyler's standard business travel policy.
SaaS is considered a term of one year unless otherwise indicated.
Cashiering supports credit/debit cards via ETS, includes PCI Compliant, a cash collection interface, a cashiering receipt import) EasyPay Online Payment Component allows clients to setup payment forms for misc. payments with a fixed, calculated or open payment amount. The payments are sent from the website to the cash collection/Cashiering application and then posted to the GL application. NOTE: There is a $1.25 per transaction fee associated with the EasyPay that will be paid by client unless Tyler is instructed by the client to pass along to the user at time of payment.
Personnel Management History conversion includes unlimited historical records Core Financials includes general ledger, budget prep, bank recon, AP, CellSense, a standard forms pkg, output director, positive pay, secure signatures.
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included:
• License fees for Tyler and third-party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available accessible.
• Fees for hardware are invoiced upon delivery.
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware. • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software accessible to the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the Agreement. • Fees for services included in this sales quotation shall be invoiced as indicated below. o Implementation and other professional services fees shall be invoiced as delivered. o Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module.
o Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis. o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project
2021-292260-J3J9T7 6 of 6
Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice Client 50% of any Migration Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the hosted environment.
Any SaaS or hosted solutions added to an agreement containing Client-hosted Tyler solutions are subject to Tyler’s SaaS Services terms found here:
https://www.tylertech.com/terms/tyler-saas-services.
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
800.646.2633
[email protected]
tylertech.com
© 2021 Tyler Technologies, Inc. All rights reserved.
For more information visit tylertech.com
Incode Open Finance™ provides unparalleled data access and analysis tools to help your organization implement principles of transparency, participation, and collaboration. Local governments are increasingly expected to provide high value information to help stakeholders understand how their tax dollars are being collected and spent. Open Finance solves this through a cost-effective, proactive approach to financial transparency.
BEYOND TRANSPARENCY
A comprehensive suite of applications, Open Finance organizes your financial data in an easily consumable, interactive way that encourages greater community involvement and helps the public understand and engage in local government finances. All branding and content is fully customizable.
ACCESSIBLE DATA
Community members and policymakers can access Open Finance directly from a municipal website via computer, tablet, or smartphone. Seamless integration with Incode applications helps local governments yield the highest ROI on open data initiatives while eliminating the barriers to data and the technical problems encountered with other data analysis products. Open Finance is designed for all levels of technology proficiency.
EFFECTIVE COMMUNICATION TOOLS
Open Finance searches across all financial data to provide intuitive results with familiar search capabilities. The highly engaging visual interface is easy to navigate and the graphics are organized by category, department, function, and vendor, providing insightful information for internal stakeholders and making it hugely popular with community members. It has been designed to automatically answer the most commonly asked questions and is compliant with public record laws in 50 states.
Use data and analysis tools to educate,
inform, and engage the public.
Dynamically understand, analyze, share,
and embed data.
Reduce the backlog of Freedom of
Information Act requests.
INTERACTIVE
VISUALIZATIONS
IMPROVED
EFFICIENCY
FINANCIAL
TRANSPARENCY
…continued on back
IN-OF-PS-18312-0321
Open Finance for Incode
TYLER INTEGRATIONS
Open Finance integrates with
Infinite Visions to search across your
district’s financial data to inform
and engage the public.
UP-TO-DATE AND
ACTIONABLE DATA INSIGHTS
• Automatic updates to public
records and reporting
• Easy access to historical
data for benchmarking
and procurement
• Dynamic search functionality
• Social sharing and the
ability to embed views into
third-party websites
• Interactive reports
• Section 508 compliant
• Reduce backlog of Freedom of
Information Act requests
• Quick, low-cost,
cloud-based deployment
• No additional hardware, IT
support, or training required
Attachment C
800.646.2633
[email protected]
tylertech.com
© 2021 Tyler Technologies, Inc. All rights reserved.
For more information visit tylertech.com
A SUITE OF FOCUSED APPLICATIONS
With Open Finance, data can be quickly deployed and communicated across your organization and to the public. It helps you proactively identify issues, fraud, and trends by updating datasets frequently utilizing current data. Easily review expenditures and understand how funds are appropriated by department, which vendors receive payments, or research spending for health care and benefits. Interactive charts and graphs allow for easy analysis and understanding.
OPEN FINANCE: A SINGLE SOURCE FOR FINANCIAL DATA TRANSPARENCY Three ready-to-deploy applications include:
Budget
Publish the details of your operating revenues and
expenses directly to your branded website. Eliminate
static reports and give the public a clear picture of
actual vs. budgeted financial information, helping
community members understand organizational priorities
and their impact.
Expenditures
Share the transaction-level details of your organization’s expenditures. This application delivers detailed spending and contract data, and allows users to navigate, analyze, and download underlying data to find specific answers to a variety of questions.
Payroll
Find answers to common questions, including total
size of the payroll, top employees, top departments,
median pay, and more. A summary page delivers ata-glance departmental, job function, or individual employee information, and you control the level of payroll information published.
Tyler’s team will work with you to translate your complex chart of account structure into visualizations that are easy to navigate and understand. Open Finance puts
information at your fingertips while reducing your IT and hardware burdens — making an immediate impact on
your open data initiatives.
Budget
Expenditures
Payroll
© 2021 Tyler Technologies, Inc. All rights reserved.
For more information visit tylertech.com
800.646.2633
[email protected]
tylertech.com
Incode Permitting
Tyler Technologies’ Incode Permitting™ module streamlines and tracks the permit management process from initial permit submission and document storage to inspection and permit approval.
IMPROVE OFFICE EFFICIENCY
This offering from Tyler increases office efficiency by automating processes, reducing foot traffic and paperwork, and putting more power into the hands of citizens and contractors.
• Electronically store plan documents
• Accept permit submissions and online payments
• Schedule inspections through a web portal
• View important information at a glance with interactive charts and graphs
TYLER INTEGRATIONS
Incode Permitting integrates with a
variety of Tyler products, including:
• Incode Contact and Property
Management™
• Incode Licensing™
• Incode Code Enforcement™
• Incode Financial Management™
HIGHLIGHTS
• Provides real-time information
with automated data sync
• Reduces inspector travel to and
from the office
• Streamlines workflow between
the office and field
• Actively alerts users to items
requiring their attention (i.e.,
projects with outstanding
balances, permits issued,
inspector assignments, etc.)
ADD-ONS
Incode Mobile Inspections™, Incode
Building Projects Online™, and Esri®
One Way Parcel API are available as
optional add-ons to Incode Permitting.
HTML5 technology allows the module to be
accessed anywhere and from any device,
decreasing inspection completion time.
Role-based dashboards enable users to
generate council reports with ease
and efficiency.
Integration with Incode Financial Management
allows for easy payment processing, refund transfers,
and seamless updates to the general ledger.
SIMPLIFY
REPORTING
STREAMLINE
WORKFLOW
INCREASE
EFFICIENCY
My Dashboard
…continued on back
IN-PER-PS-18200-0221
Attachment D
© 2021 Tyler Technologies, Inc. All rights reserved.
For more information visit tylertech.com
800.646.2633
[email protected]
tylertech.com
BOOST FIELD PRODUCTIVITY WITH MOBILE INSPECTIONS
When used in conjunction with Incode Permitting, Incode Mobile Inspections™ gives inspectors the power to complete their assignments from the field, keeping everyone updated in real time without having to return to the back office. Using any Android or iOS mobile device, inspectors can resolve inspections, view inspection checklists, and route to an inspection site. Inspections are cached, so the work can continue even if a mobile connection is lost.
• Snap and attach inspection photos
• Dictate and store inspection notes
• Review inspection checklists
• Map and route inspections with Google Maps™ integration Ask your Tyler representative about Incode Permitting to see how you can streamline your organization’s permit management process.