AGENDA
A REGULAR MEETING
OF THE CUDAHY CITY COUNCIL
and JOINT MEETING of the
CITY OF CUDAHY AS SUCCESSOR AGENCY and HOUSING SUCCESSOR AGENCY
TO THE CUDAHY DEVELOPMENT COMMISSION
Tuesday, April 5, 2022 – 6:30 P.M.
Written materials distributed to the City Council within 72 hours of the City Council meeting shall be available for public inspection at www.cityofcudahy.com In compliance with the Americans with Disabilities Act (ADA) if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at (323) 773-5143 at least 72 hours in advance of the meeting.
Rules of Decorum
Under the Government Code, the City Council may regulate disruptive behavior that impedes the City Council Meeting.
Disruptive conduct may include, but is not limited to:
• Screaming or yelling during another audience member’s public comments period; • Profane language directed at individuals in the meeting room; • Throwing objects at other individuals in the meeting room; • Verbal altercations with other individuals in the meeting room; and • Going beyond the allotted three-minute public comment period granted.
When a person’s or group’s conduct disrupts the meeting, the Mayor or presiding officer will request that the person or group stop the disruptive behavior and WARN the person or group that they will be asked to leave the meeting room if the behavior continues.
If the person or group refuses to stop the disruptive behavior, the Mayor or presiding officer may order the person or group to leave the meeting room and may request that those persons be escorted from the meeting room. Any person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. (Pen. Code, § 403.)
Elizabeth Alcantar, Mayor
Jose R. Gonzalez, Vice Mayor
Jack M. Guerrero, Council Member
Blanca Lozoya, Council Member
Daisy Lomelí, Council Member
REMOTE TELECONFERENCE AND
ELECTRONICALLY
This meeting will be conducted telephonically
and electronically pursuant to Government
Code § 54953
Teleconference Phone Number:
1 (669) 900-6833
Meeting ID: 831 1381 1176
https://us02web.zoom.us/j/83113811176
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
April 5, 2022, at 6:30 P.M.
1. CALL TO ORDER
2. ROLL CALL
Council / Agency Member Guerrero
Council / Agency Member Lozoya
Council / Agency Member Lomelí
Vice Mayor / Vice Chair Gonzalez
Mayor / Chair Alcantar
3. PLEDGE OF ALLEGIANCE
4. LAND ACKNOWLEDGEMENT
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño-Tongva people. We show our respects to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor their labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.
5. PRESENTATIONS
A. Ellen Ochoa Learning Center Presentation by Principal Marcos Hernandez.
B. Ellen Ochoa Learning Center Principal Marcos Hernandez Recognition.
C. Ellen Ochoa Learning Center Robotics Students and Teachers Recognition for Judges Award at Vex Robotics State Championships.
D. Presentation by Brixmor Property Group on a proposed new development at Cudahy Plaza.
E. Administrative Services Department Annual Update.
6. CLOSED SESSION PUBLIC COMMENTS
(Each member of the public may provide a public comment telephonically or electronically if he or she wishes to address the City Council on closed session matters by clicking the hand icon on Zoom or pressing star (*) nine (9) on the telephone. During this time, members of the public are permitted to speak for three (3) minutes concerning only items on closed session.)
RECESS TO CLOSED SESSION
At this time, City Council will meet in closed session to go over items of business on the closed session agenda. Closed session discussion will end at 7:30 p.m. At that time, City Council will have the option to continue discussing closed session items after deliberating on all agenda items or continue the discussion to the next regular meeting. Once closed session is complete and the City Council returns from closed session into open session, members of the public may then rejoin the proceedings.
7. CLOSED SESSION
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
April 5, 2022, at 6:30 P.M.
A. Closed Session Pursuant to Government Code Section 54956.9(d)(2) – Conference with Legal Counsel to Discuss Matter Involving Potential Litigation – One Matter
RECONVENE TO OPEN SESSION
8. CLOSED SESSION ANNOUNCEMENT
9. PUBLIC COMMENTS
(Each member of the public may provide a public comment telephonically or electronically by clicking the hand icon on Zoom or pressing star (*) nine (9) on the telephone, if he or she wishes to address the City Council. Members of the public are permitted to speak for three (3) minutes concerning items under the City Council’s jurisdiction, including items on the council agenda.) (Any person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. (Pen. Code, § 403).)
10. CITY COUNCIL COMMENTS / REQUESTS FOR AGENDA ITEMS (Each Council Member is limited to three minutes.)
(This is the time for the City Council / Agency to comment on any topics related to “City Business,” including announcements, reflections on city / regional events, response to public comments, suggested discussion topics for future council meetings, general concerns about particular city matters, questions to the staff, and directives to the staff (subject to approval / consent of the City Council majority members present, regarding staff directives). Each Council / Agency Member will be allowed to speak for a period not to exceed three (3) minutes. Notwithstanding the foregoing, the City Council Members shall not use this comment period for serial discussions or debate between members on City business matters not properly agendized. The City Attorney shall be responsible for regulating this aspect of the proceeding.)
11. CITY MANAGER REPORT (information only)
12. REPORTS REGARDING AD HOC, ADVISORY, STANDING, OR OTHER COMMITTEE
MEETINGS
13. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES (Consideration to waive full text reading of all Resolutions and Ordinances by single motion made at the start of each meeting, subject to the ability of the City Council / Agency to read the full text of selected resolutions and ordinances when the item is addressed by subsequent motion.) (COUNCIL / AGENCY)
Recommendation: Approve the Waiver of Full Reading of Resolutions and Ordinances.
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
April 5, 2022, at 6:30 P.M.
14. CONSENT CALENDAR
(Items under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council / Agency Member so requests, in which event the item will be removed from the Consent Calendar and considered separately.) A. Consideration to Review and Approve the Draft Minutes of April 14, 2021, Special Meeting and March 15, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission (page 7)
Presented by the City Clerk
Recommendation: The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for April 14, 2021, and March 15, 2022.
B. Adoption of Proposed Ordinance Amending Chapter 2.32 (City Commissioners), and Repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code (page 25)
Presented by the City Attorney
Recommendation: The City Council is requested to approve an Ordinance by second reading, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
C. Adoption of Proposed Resolution No. 22-13 Proclaiming a Local Emergency, Ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and Re-Authorizing Remote Teleconference Meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the Period from April 5, 2022, through May 5, 2022, Pursuant to Brown Act Provisions (page 33)
Presented by the City Attorney
Recommendation: The City Council is requested to approve proposed Resolution No. 22-13 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the period from April 5, 2022, through May 5, 2022, pursuant to Ralph M. Brown Act provisions.
15. PUBLIC HEARING - NONE
City of Cudahy
City Council and Successor Agency
Regular Meeting Agenda
April 5, 2022, at 6:30 P.M.
16. BUSINESS SESSION
A. Consideration to adopt Resolution No. 22-14 to appropriate funds for Laserfiche software through Ricoh USA, Inc (page 41)
Presented by the City Clerk
Recommendation: The City Council is requested to adopt Resolution No. 22-14 to appropriate funds not to exceed $9,736 for Laserfiche cloud with public portal content management, implementation, and training.
B. Review Sister Cities International documents and provide direction on the City’s vision with San Miguel el Alto, Jalisco (page 45)
Presented by the City Clerk
Recommendation: The City Council is requested to:
1. Review the Sister Cities International basic introduction to the program and toolkit (Attachment A and B); and
2. Provide staff with direction on the type of affiliation (Sister City relationship or Friendship Cities) with San Miguel el Alto, Jalisco, to draft a resolution of its intent to enter into a partnership and draft an agreement.
17. COUNCIL DISCUSSION - NONE
18. ADJOURNMENT
I, Richard Iglesias, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City’s Website, City Hall, Bedwell Hall, Clara Park, and Lugo Park not less than 72 hours prior to the meeting. A copy of said Agenda is on file in the City Clerk’s Office.
Dated this 30th day of March 2022
Richard Iglesias, CMC
City Clerk
Blank Page
“Serving the People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 1 of 2
STAFF REPORT
Date: April 5, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Richard Iglesias, City Clerk
Subject: Consideration to Review and Approve the Draft Minutes of April 14, 2021, Special Meeting and March 15, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission
RECOMMENDATION
The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for April 14, 2021, and March 15, 2022.
BACKGROUND / ANALYSIS
On December 12, 2016, the City Council of the City of Cudahy adopted Resolution No. 16-38, approving the use of summary action minutes, meant to allow the City Clerk's Office to write the minutes in brief, assuring a record of Council's actions, due to having a recording of the full Council Meeting on the City’s website.
Historically
The Municipal Clerk is one of the oldest professions in government, dating back to 1272 A.D., originating in England. The record keeper then was called Remembrancer, an English official whose job was to remind the Lord Treasurer and Barons of Court, of business pending.
Years later, in the 1600s, when early colonists came to America, the office of the Clerk was one of the first offices to be established. Over the years, the City Clerk’s office has become the core for local government, and the liaison to the residents of the Community. The Municipal Clerk (City Clerk) is the record keeper of a City’s recorded history.
Item Number
14A
“Serving the People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 2 of 2
William Bennett Munro, a Canadian historian, and political scientist, who taught at Harvard University and the California Institute of Technology, stated in one of his first textbooks written: “No other office in municipal service has so many contacts. It serves the Mayor, the City Council, the City Manager (when there is one), and all administrative departments, without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience.
The public does not realize how many loose ends of city administration this office pulls together.”
Moving forward to the present time, the City Clerk’s office today is generally responsible for keeping a record of City Council meetings; agreements; recordings of official documents; legal advertisements; municipal elections; commissions and committees current files; claims against the city; and other legal or official documents.
City Clerks are required to keep record of the proceedings (minutes) of Council meetings (Government Code Sections 36814 and 40801). Minutes are the official record of a meeting which provides a history of the Council’s decisions and actions.
CONCLUSION
City Council is requested to approve the attached City Council / Agency Draft Minutes of the proceedings of April 14, 2021, and March 15, 2022.
FINANCIAL IMPACT
No Financial Impact.
ATTACHMENT
A. Draft Minutes April 14, 2021
B. Draft Minutes March 15, 2022
C. Resolution No. 16-38, approving the City Clerk’s use of Summary Action Minutes as the Official Record of the City Council proceedings.
City Council/Successor Agency Minutes of 04/14/2021
MINUTES
CUDAHY CITY COUNCIL SPECIAL MEETING and
CITY OF CUDAHY AS SUCCESSOR AGENCY and
HOUSING SUCCESSOR AGENCY TO THE CUDAHY
DEVELOPMENT COMMISSION JOINT MEETING
April 14, 2021 6:30 P.M.
1. CALL TO ORDER
Mayor / Chair Gonzalez called the meeting to order at 6:31 p.m.
2. ROLL CALL
PRESENT: Council / Agency Member Jack Guerrero
Council / Agency Member Daisy Lomelí
Vice Mayor / Vice Chair Elizabeth Alcantar
Mayor / Chair Jose Gonzalez
ABSENT: Council / Agency Member Blanca Lozoya
ALSO PRESENT: Interim City Manager Henry Garcia, City Attorney, Victor Ponto, Deputy City Attorney, Stephanie Archeiga, and Assistant City Clerk, Richard Iglesias
3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Alcantar.
City Attorney, Victor Ponto recessed to closed session.
4. CLOSED SESSION
A. Closed Session Pursuant to Government Code Section 54956.9(d)(4) – Conference with Legal Counsel to Discuss Matter Involving Potential Litigation – One Matter Mayor Gonzalez reconvened to open session.
5. CLOSED SESSION ANNOUNCEMENT
City Attorney Victor Ponto announced Council was given and direction was received on item 4A, no further reportable action.
6. PUBLIC COMMENTS
City Attorney, Victor Ponto announced pursuant to the Government Code special meetings are different than regular meetings and public comments are limited to what is on the agenda.
Martha Alvarado commented in support of the family of Isaias Cervantes, requested for an investigation be done, and asked City Council to support bill AB 118.
Attachment A Page 9 of 56
City Council/Successor Agency Minutes of 04/14/2021
Cliff Smith praised the City Council for acting so quickly and for their leadership, commented on his attendance at the Public Safety Commission, and mentioned a statement made by the Sherriff's Captain and the community requesting the release of certain information. He also mentioned an incident in Minnesota and how far behind LA County is to get accountability, transparency, and justice for Isaias Cervantes and many others.
Kiyoko Dodson spoke on the Isaias Cervantes case, expressed her disappointment, commented on having justice served, and transparency spoke against Sheriff Villanueva. She asked Council to do what is right and take action.
Elizabeth Gomez thanked Council for the opportunity to speak, expressed concerns over the situation with Isaias Cervantes, and asked Council to listen to the community and demand justice.
Lourdes Gomez commented on the Isaias Cervantes case, asked Council to do the right thing, mentioned money was not being allocated correctly, the need for specific services and resources, and asked to protect their loved ones.
Alfredo Aguero thanked Council for having a special meeting and expressed his support for the family of Isaias Cervantes. He mentioned how many families are affected by police because they are not trained to handle situations involving special needs. He also explained how the Crisis Intervention does not have enough personnel and asked Council to consider his recommendations and would like to see change.
Fernando thanked the Council for taking quick and decisive actions regarding the Isaias Cervantes incident and supporting AB118.
Evelyn Rodriguez commented on how hard it is to find resources for her child with autism and having fear for when her child gets older and has no support. Also asked Council to be an example for other cities and support the special needs community. She concluded by saying how her and the entire community are hurting by the most recent incident with Isaias Cervantes.
Susie thanked Council for having a special council meeting regarding the Isaias incident, asked Council for full support of bill AB118, demanded the deputies' names, and the release of the video footage to guarantee accountability and justice. Also commented on requesting to have the District Attorney file necessary charges.
Zonia Sanchez thanked Council for the opportunity, commented in support of Isais, asked Council for their assistance in not having the same situation repeat itself again and for all things to favor their children and families.
Mari commented on the Isais incident, asked Council to help the community make a difference, and support AB118 to help demand justice. Also asked Council to keep pushing for the release of the Sheriff’s body camera footage and support to help make a difference.
Maria Lara thanked Council for having this special meeting but stated it is not enough, police need to be trained, and demands justice and to know the names of the officers involved.
Patricia Campos is a mother to a special needs child, she expressed fear of calling law enforcement. She demands justice for Isaias and asks for proper training of all officers.
City Council/Successor Agency Minutes of 04/14/2021
Maria Briones expressed her concerns and fears of being in a similar situation to what Isaias and his family are going through since she is a parent to a special needs child. She demands justice to avoid another incident.
Daysi thanked Council for the opportunity to speak and mentioned that she is her daughter's voice and Isaias, asked Council to act and demand justice on Isaias case. She commented on explaining how not all children with special needs can speak and how crucial it is to train all officers. Also asked Council to support bill AB118.
Dora Contreras mentioned that she is a member of the special needs community, thanked the Council for having the special meeting, and asked the Council to fund a special program where families with special needs members can call when they need assistance. Commented on Sheriff Villanueva stating transparency and accountability and asked for the video footage to be released.
M expressed her support for bill AB 118 and the names of the officers to be released, spoke against Sheriff Alex Villanueva, demanded Council have the Sheriff release the officers' names and hold them accountable. Also requested Council to fund resources where special needs families can call for assistance.
City Attorney, Victor Ponto, announced the large number of public comment speakers and stated the two items on the agenda are related to their comments. City Attorney stated giving everyone an opportunity to speak but also needing Council to take action on these items to provide the community answers.
Judy Mark applauded the efforts of the City Council to take quick action for an investigation and explained how this is the first step to show a financial interest in the L.A. County Sheriff’s Department to hold them accountable.
Patricia Covarrubias spoke against the Sheriff’s Department for allegedly intimidating the innocent and not catching the real criminals. She asked for the support of the AB118 and demands justice for Isaias Cervantes.
Claudia Velasquez expressed her support for the family of Isaias. She mentioned having a son with special needs and her concern about calling law enforcement, asked for Council's support and help to make their voices be heard, commented on how officers need proper training to avoid another incident similar to Isaias.
Lidia Reveles mentioned she is a mother of a child with autism and demanded justice for Isaias Cervantes.
Gabriela Alatorre mentioned she is a mother of a child with disabilities, requested the Council's support of AB118, and stated there is no training for law enforcement on how to assist families with special needs children. Also explained how bringing justice will help avoid other similar incidents.
Vilio Ruiz thanked Council for having this special meeting, questioned the officers use of force on special needs children and how they do not have the proper training, and asked for the support of bill AB118.
City Council/Successor Agency Minutes of 04/14/2021
Maria Lopez expressed concern over the entire situation of Isaias Cervantes and believes it has not received the attention it requires. She asked Council for their full support to help bring this case to light and approve bill AB118 in order to provide peace to all the families with special needs children.
Sandra Guerra thanked Council for the opportunity to express their concerns. She mentioned attending a peaceful march and felt intimidated by the Sheriff’s when they did not allow the continuation of the march by blocking the streets. Asked Council to listen and fully support the bill AB118 to avoid another incident.
Jas expressed appreciation to the Council for supporting the community, commented in support of the Cervantes family, referenced autism prevalence statistics, expressed her support for AB118, and demanded justice for Isaias Cervantes.
Austin Dove commented that the Isaias Cervantes incident was avoidable, spoke against the Sheriff’s officers abusing their power and breach of trust, asked Council to fully support AB118 and help the special needs community be heard. He also stated he supports the special needs community and demands an investigation.
Nancy Millan commented on the Isaias incident, expressed fear in calling law enforcement if she ever needs assistance with her special needs child, asked to authorize the law, clarify the case, help the family, and give better training to the police.
Rosita Hernandez mentioned she has a child with special needs and would not want to go through a situation like the Isaias Cervantes incident. She asked Council for help and support in passing bill AB118, assistance to obtain the video footage of the incident with Isaias, and requested proper training for law enforcement.
Yadira C. mentioned her support for the Cervantes family, asked for proper training for law enforcement, expressed concern over the incident with Isaias since she has a child with autism, demands justice and hopeful that something good will arise from all of this.
Claudia Valencia mentioned having a child with autism, thanked Council for allowing them to share their concerns, explained how they are fighting against the system and not the Sheriff Department since they handle situations based on their training. She asked Council to fight for proper training in law enforcement and personnel who work in public places.
Emma Orozco asked Council not to cover for the officers involved in the incident and to defend the City's honor, commented on how the City can work together with the special needs community to make the necessary changes with the sole purpose of getting justice for the people with special needs, justice for Isaias.
Angelica Orellana commented on being a mother of a child with autism and how difficult it is to explain to others the caring and support these children need. She asked Council for help getting the respect and empathy the special needs community needs and having more City personnel who care about them.
Ulises Casillas pleaded for help that the family of Isaias to get justice to help bring some comfort, explained how having a special needs son is extremely hard, and expressed her sadness towards the situation and cannot help but think Isaias could have been her son.
City Council/Successor Agency Minutes of 04/14/2021
Maribel asked Council for support, to take action and bring justice; explained having a child with special needs and the abuse children with special needs go through at school, and other places, also stated for Council to make the proper changes.
Cindy mentioned having two children with disabilities. She asked for support to bring justice for Isaias, his family, and anyone who has been in a similar situation.
Yolanda Gracia expressed how difficult it is to raise a child with a disability, asked Council for support to bring justice and punishment to the officers involved, requested for the release of the body camera footage and the passing of the bill AB118.
Maria Rubiela Cruz and daughter Samantha expressed their fear of reaching out to law enforcement due to a situation she went through and also, because of the incident of Isaias, demanded justice for Isaias.
Susy B. mentioned she is a mother of a child with special needs, expressed her fear amid the incident with Isaias, asked for justice and to help create a better future for all the special needs community who deserve respect and support.
Cindy Vaz asked Council to stand with the community, to stand for justice and the special needs community.
Mark Velansen commented on the Isais incident demanding an investigation and accountability also invited Council and public to a rally.
Rosie commented on the Isais case and stated her son is not safe with law enforcement, law enforcement not being able to respond appropriately to crisis calls, and urged Council to pass AB118, pressure for the release of the video footage, deputies names, and hold the deputies accountable.
On behalf of Council Member Lozoya, Assistant City Clerk Richard Iglesias read to the public her comment, which stated regrettably, I am unable to attend today’s meeting due to a family matter. I would like for the records to reflect that I am in full support of today’s resolution. My prayers will continue for the impacted family and our community. I believe that if we all work together, we can make Cudahy safe again for everyone.
7. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Motion: Vice Mayor Alcantar motioned to waive full reading of item 8A only, seconded by Council Member Lomelí. Motion passed 3-0-1 by the following roll call vote:
AYES: Guerrero, Lomeli, Alcantar and Gonzalez
NOES: None
ABSENT: Lozoya
ABSTAIN: None
8. BUSINESS SESSION
A. Consideration and Adoption of a Resolution of the City Council in Support of Assembly Bill 118 Enacting the Community Response Initiative to Strengthen Emergency Systems
City Council/Successor Agency Minutes of 04/14/2021
Act for the Purpose of Creating, Implementing, and Evaluating The 3-Year C.R.I.S.E.S.
Grant Pilot Program, Established by the Act
Presented by the City Attorney’s Office
Recommendation: The City Council is recommended to adopt a Resolution in support of Assembly Bill 118 enacting the Community Response Initiative to Strengthen Emergency Systems Act for the purpose of creating, implementing, and evaluating the 3-year C.R.I.S.E.S.
Grant Pilot Program, established by the Act.
Motion: Vice Mayor Alcantar motioned to adopt a Resolution in support of Assembly Bill 118 enacting the Community Response Initiative to Strengthen Emergency Systems Act for the purpose of creating, implementing, and evaluating the 3-year C.R.I.S.E.S. Grant Pilot Program, established by the Act, seconded by Mayor Gonzalez. Motion passed 3-0-1 by the following roll call vote:
AYES: Guerrero, Lomeli, Alcantar and Gonzalez
NOES: None
ABSENT: Lozoya
ABSTAIN: None
B. Consideration and Adoption of a Resolution of the City Council Demanding the Los Angeles County Sheriff’s Department Release More Information Related to the Shooting of Isaias Cervantes by an LA County Sheriff Deputy and Demanding an Investigation into the Shooting by the Los Angeles County District Attorney’s Office, California Attorney General’s Office, and the United States Department of Justice Presented by the City Attorney’s Office
Deputy City Attorney, Stephanie Archeiga read Resolution No. 21-11 in full.
Recommendation: The City Council is recommended to adopt a Resolution demanding the Los Angeles County Sheriff’s Department release more information related to the shooting of Isaias Cervantes by an LA County Sheriff’s Deputy and demanding an investigation into the shooting by the Los Angeles County District Attorney’s Office, California Attorney General’s Office, and the United States Department of Justice.
Motion: Vice Mayor Alcantar motioned to adopt a Resolution demanding the Los Angeles County Sheriff’s Department release more information related to the shooting of Isaias Cervantes by an LA County Sheriff’s Deputy and demanding an investigation into the shooting by the Los Angeles County District Attorney’s Office, California Attorney General’s Office, and the United States Department of Justice, seconded by Council Member Lomeli. Motion passed 3-0-1 by the following roll call vote:
AYES: Guerrero, Lomeli, Alcantar and Gonzalez
NOES: None
ABSENT: Lozoya
ABSTAIN: None
City Council/Successor Agency Minutes of 04/14/2021
9. ADJOURNMENT
The City Council / Agency meeting was adjourned at 9:40 p.m.
Elizabeth Alcantar
Mayor
ATTEST:
Richard Iglesias
City Clerk
City Council/Successor Agency Minutes of 3/15/22 Page 1 of 7
MINUTES
CUDAHY CITY COUNCIL REGUAR MEETING and
CITY OF CUDAHY AS SUCCESSOR AGENCY and
HOUSING SUCCESSOR AGENCY TO THE CUDAHY
DEVELOPMENT COMMISSION JOINT MEETING
March 15, 2022 6:30 P.M.
1. CALL TO ORDER
Mayor / Chair Alcantar called the meeting to order at 6:33 p.m.
2. ROLL CALL
PRESENT: Council / Agency Member Blanca Lozoya
Council / Agency Member Daisy Lomelí
Vice Mayor / Vice Chair Jose R. Gonzalez (arrived 6:48 p.m.) Mayor / Chair Elizabeth Alcantar
ABSENT: Council / Agency Member Jack M. Guerrero
ALSO PRESENT: City Manager, Alfonso Noyola, City Attorney, Victor Ponto, Deputy City Attorney, Stephanie Arechiga, City Clerk, Richard Iglesias, Junior Deputy City Clerk, Estefania Zamora, Finance Director, Joshua Calhoun, and Director of Administrative Services, Brenda Rodriguez.
3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Lomelí.
4. LAND ACKNOWLEDGEMENT
The Land Acknowledgment was led by Council Member Lomelí.
We would like to acknowledge that the land we inhabit today was once known as Tovangaar, the home of the Gabrieleño-Tongva people. We show our respects to the Gabrieleño-Tongva people, as well as all Indigenous people, past, present, and future, and honor their labor as original caretakers of this land. We commit to uplifting the Gabrieleño-Tongva people, invite you to acknowledge the history, and join us in caring for this land.
5. PRESENTATIONS
A. Presentation by Eco-Rapid Transit
B. City Clerk Department Annual Update
Attachment B Page 16 of 56
City Council/Successor Agency Minutes of 3/15/22 Page 2 of 7
6. CLOSED SESSION PUBLIC COMMENTS
Ilse Escobar mentioned the debate happening with LAUSD regarding the mask mandate and COVID testing, reminded the Council about the court signed order that KIPP can’t build or construct, the project should have not been exempted from CEQA, and asked Council to urge KIPP to do the report and enter into an agreement with Department of Toxic Substances Control to clean up the site.
Tevina Quintana urged Council to hold KIPP accountable, the court ruled for them to stop building and urged Council to get on board with Cudahy Alliance for Justice and fight back against KIPP.
Bertha Martinez commented on the Ellen Ochoa Learning Center Robotics team who won a competition and asked for Council’s support to donate for students and teachers travel, spoke about the station going through Huntington Park, Bell and Cudahy, and praised Council Member Lozoya.
Susie asked Council to support the community KIPP conduct an EIR, enter into an agreement with DTSC and to ensure the clean-up is done properly with oversight to protect the community, thanked Council and staff for having their camera on.
At 7:25, City Attorney, Victor Ponto recessed to closed session.
7. CLOSED SESSION
A. Closed Session Pursuant to Government Code section 54956.9(d)(1) – Conference with Legal Counsel to Discuss Existing Litigation – Cudahy Alliance for Justice v. City of Cudahy, Los Angeles County Superior Court Case No. 20STCP03621
B. Closed Session Pursuant to Government Code Section 54957.6(a) – Conference with Labor Negotiator Regarding Represented Employees
City’s Designated Representative(s) for Negotiations: City Manager Alfonso Noyola Employee Organization: Cudahy Miscellaneous Employees Association (CMEA)
8. CLOSED SESSION ANNOUNCEMENT
City Attorney Victor Ponto announced due to presentation and closed session comments there was not sufficient time to go through the materials and requested there be a motion to continue the closed session items prior to adjournment of the meeting.
Motion: Vice Mayor Gonzalez motioned to continue the closed session items prior to adjournment of the meeting, seconded by Council Member Lomelí. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
City Council/Successor Agency Minutes of 3/15/22 Page 3 of 7 ABSTAIN: None
CLOSED SESSION CONTINUED TO END OF MEETING
9. PUBLIC COMMENTS
Victor Frias commented on how amazing Teresa Hughes Elementary is, stated how Council Member Guerrero has never visited Teresa Hughes Elementary, commented on the academic progress this year, and invited all of City Council to visit the school and see what is happening.
Theresa Espinoza shared her love for Teresa Hughes Elementary, mentioned her 1st grade students, they are motivated, conduct their own research, students succeeding and commented on what is happening at Teresa Hughes Elementary School.
Susie commented on the comments made by Council Member Guerrero and his school choice, mentioned parents always had school choice since she was able to choose the schools for her children, spoke about the magnet program at Teresa Hughes Elementary School, spoke in opposition of Charter schools, mentioned Council Member Guerrero can go to the schools and be part of the community but has never step foot nor communicated with educators.
Ayde Bravo commented on public education, increase in education, school choice, school district honoring parents choice and can enroll students in any school in the district, spoke about all schools around the community and their magnet programs.
Bertha Martinez stated how they are tired on how poorly Council Member Guerrero speaks of local schools especially since he is a Council Member and should be advocating for the schools, needs to give more credit to public schools and mentioned teacher are also upset at his comments and will be showing up to City Council meetings.
Star Garcia commented on her daughter’s accomplishments and spoke on Council Member Guerrero’s comments, stated public schools work, need to believe in them, and give teachers credit.
EMAILED COMMENTS
Lorraine Alcala My name is Lorraine Alcala. I have dedicated my entire teaching career at Teresa Hughes for the past 23 years. I have seen generations walk through my classroom door. There is nothing more wonderful than seeing a child’s eyes light up when they learn. I enjoy hearing updates from my former families, especially honored to have some as educators. At Teresa Hughes I have some if the most dedicated colleagues.
They put in the extra time, effort and love to ensure that the children of our school community have a quality educational experience., from zooming on Saturday to meet with parents, burning the midnight oil making constructive comments on student work, to the countless extras that it takes to make a classroom come alive. I encourage you all to walk and stay a while in our shoes, educating children is not an easy feat but a delicate balance of many moving facets but most importantly are a love of teaching, a caring heart, knowledge of curriculum and investment in the school community. At Hughes it is
City Council/Successor Agency Minutes of 3/15/22 Page 4 of 7 common practice. Help bring our community up, roll your sleeves up, help us make sure all of our students’ needs are met glasses, school supplies, shoes, clothing, reading buddy, even a warm meal or school snacks. Talk with s nothing without a positive direct impact on our kids. Every child deserves their story to be heard and understood. Thank you for this opportunity to share my thoughts
10. CITY COUNCIL COMMENTS / REQUESTS FOR AGENDA ITEMS
Council Member Lomeli thanked all the speaker and their positive stories specially about empowerment, Park Avenue going through a transition of a new principal, coffee with the principal event they are currently on their second year of having dual language classes, reopened their parent center, ELS students are looking for volunteers, need help with enrollment, and reminded the community of what the city offers, Aztec dance at Cudahy Park learning about culture for free every Wednesday and lastly thanked her colleagues.
Council Member Lozoya thanked everyone who spoke out, appreciated, valued and respect the job as an educator.
Vice Mayor Gonzalez thanked all the educators for their hard work, mentioned tomorrow’s coffee with the Cudahy Sheriff’s Department at La Princesa Bakery from 10 a.m. through 11 a.m., mentioned how proud of the hard work coordinating the transportation project, congratulated the team and spoke on the grants the city qualifies.
Mayor Alcantar commented on her representation of the Gateway COG, 710 Ad-Hoc, Metro 710 task force, conversion around of what the vision for the 710 corridor is, the Metro 710 task force is hosting a vision and goals survey and a community meeting and will be posted on social media, commented on her attendance at the SELA reception with Janice Hahn, network with SELA officials, and congratulated the Ellen Ochoa Robotics team and thanked all the educator who attended the meeting.
11. CITY MANAGER REPORT (information only)
12. REPORTS REGARDING AD HOC, ADVISORY, STANDING OR OTHER COMMITTEE MEETINGS –
Council Member Lomelí commented on meeting with the Commission Ad-Hoc and the Education Ad-Hoc, the discussion has been on how to increase youth involvement in different areas all across the work, thanked staff for always being open to those conversations, always consider the opportunities and available to them.
Mayor Alcantar noted that Council Lomelí and Her sit on a few Ad-Hoc Committees together, meeting with staff, having updates on education, and thanked Council Member Lomelí for her work.
13. WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES Motion: Council Member Lomelí motioned to waive full reading of resolutions and ordinances, seconded by Council Member Lozoya. Motion passed 4-0-1 by the following roll call vote:
City Council/Successor Agency Minutes of 3/15/22 Page 5 of 7 AYES: Lozoya, Lomelí, Alcantar, and Gonzalez
NOES: None
ABSENT: Guerrero
ABSTAIN: None
14. CONSENT CALENDAR
A. Approval of the Local Agency Investment Fund (LAIF) for the Month of February 2022 Recommendation: The City Council is requested to approve the Local Agency Investment Fund (LAIF) Report for the month of February 2022 in the amount of $11,193,407.44.
B. Approval of the City Demands and Payroll Including Statement of Investment for the Month of February 2022
Recommendation: The City Council is requested to approve the Demands and Payroll in the amount of $1,090,516.30 including the Statement of Investments for the month of February 2022.
C. Consideration to Review and Approve the Draft Minutes of March 1, 2022, for the Regular Meeting of the City Council and the Joint Meeting of the City of Cudahy as Successor Agency and Housing Successor Agency to the Cudahy Development Commission
Recommendation: The City Council is requested to review and approve the City Council / Successor Agency Draft Minutes for March 1, 2022.
D. Adoption of Proposed Resolution No. 22-11 Proclaiming a Local Emergency, Ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and Re-Authorizing Remote Teleconference Meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the Period from March 15, 2022, through April 14, 2022, Pursuant to Brown Act Provisions Recommendation: The City Council is requested to approve proposed Resolution No. 22-11 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the period from March 15, 2022, through April 14, 2022, pursuant to Ralph M. Brown Act provisions.
Motion: Vice Mayor Gonzalez motioned to approve Consent Items 14 A-D, seconded by Council Member Lomelí. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya Lomelí, Alcantar, and Gonzalez
NOES: Guerrero
ABSENT: None
ABSTAIN: None
City Council/Successor Agency Minutes of 3/15/22 Page 6 of 7
15. PUBLIC HEARING – NONE
16. BUSINESS SESSION
A. Adoption of Proposed Ordinance Amending Chapter 2.32 (City Commissioners), and Repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code Presented by the City Attorney
Recommendation: The City Council is requested to approve an Ordinance by first reading, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
Motion: Council Member Lomelí motioned to approve an Ordinance by first reading, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code, seconded by Council Member Lozoya. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
ABSTAIN: None
B. Consideration to Adopt Resolution No. 22-12 and Approval of a Professional Services Agreement with Tyler Technologies for various City System Upgrades Presented by the Finance Director
Recommendation: The City Council is requested to adopt Resolution No. 22-12 to appropriate funds not to exceed $128,150; and approve a Professional Services Agreement between the City of Cudahy and Tyler Technologies for various City software upgrades.
Motion: Vice Mayor Gonzalez motioned to adopt Resolution No. 22-12 to appropriate funds not to exceed $128,150; and approve a Professional Services Agreement between the City of Cudahy and Tyler Technologies for various City software upgrades, seconded by Council Member Lomelí. Motion passed 4-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Gonzalez, and Alcantar
NOES: None
ABSENT: Guerrero
ABSTAIN: None
CLOSED SESSION CONTINUED…
City Council/Successor Agency Minutes of 3/15/22 Page 7 of 7 City Attorney Victor Ponto announced he read into the record item 7A and 7B none were completed and are still pending. He stated item 7B will be discussed first and then item 7A.
At 8:35 p.m., City Attorney, Victor Ponto recessed to closed session.
At 9:48 p.m., Mayor Alcantar reconvened to open session City Attorney Victor Ponto announced Council was given direction and direction was received, no further reportable action.
17. COUNCIL DISCUSSION – NONE
18. ADJOURNMENT
Mayor Alcantar motioned to adjourn the City Council / Agency meeting at 9:50 p.m., in honor of Women’s History Month, seconded by Council Member Lozoya. Motion passed 3-0-1 by the following roll call vote:
AYES: Lozoya, Lomelí, Alcantar
NOES: None
ABSENT: Guerrero and Gonzalez
ABSTAIN: None
Elizabeth Alcantar
Mayor
ATTEST:
Richard Iglesias
City Clerk
Attachment
C
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04/05/2022 Page 1 of 2
STAFF REPORT
Date: April 5, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager
By: City Attorney’s Office
Subject: Adoption of Proposed Ordinance Amending Chapter 2.32 (City Commissioners), and Repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code
RECOMMENDATION
The City Council is requested to approve an Ordinance by second reading, amending Chapter
2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
BACKGROUND/ANALYSIS
On September 7, 1976, the City Council passed Ordinance No. 213 establishing the qualifications and terms for Commissions in the City. On July 18, 1988, the City Council adopted Ordinance No. 395, amending the qualifications regarding Commission membership for all City Commissions. On October 4, 1993, the City Council adopted Ordinance No. 482, amending the term for City Commissioners.
City Commissioners provide a valuable service to the City by advising the City Council on numerous issues. The City Council wishes to update the guidelines for Commissioners and provide a better opportunity for residents and business owners of the City to participate in the City Council’s decision making processes.
CONCLUSION
Based on the foregoing, staff recommends that the City Council approve Ordinance No. 719, amending Chapter 2.32 (City Commissioners), and repealing Chapter 2.58 (Cudahy Economic Item Number
14B
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Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code.
FINANCIAL IMPACT
There are no financial impacts anticipated by this requested action.
ATTACHMENT
A. Ordinance No. 719
ORDINANCE NO. 719
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CUDAHY AMENDING CHAPTER 2.32 (CITY
COMMISSIONERS), AND REPEALING CHAPTER 2.58
(CUDAHY ECONOMIC DEVELOPMENT COMMISSION)
OF TITLE 2 (ADMINISTRATION AND PERSONNEL) OF
THE CUDAHY MUNICIPAL CODE
WHEREAS, on September 7, 1976, the City Council for the City of Cudahy (“City Council”) adopted Ordinance No. 213 establishing the qualifications and terms for Commissions in the City of Cudahy (“City”); and
WHEREAS, on July 18, 1988, the City Council adopted Ordinance No. 395, amending the qualifications regarding Commission membership for all City Commissions; and
WHEREAS, on October 4, 1993, the City Council adopted Ordinance No. 482, amending the term for City Commissioners; and
WHEREAS, City Commissioners provide a valuable service to the City by advising the City Council on numerous issues; and
WHEREAS, the City Council wishes to update the Cudahy Municipal Code (“Municipal Code”) to provide a better opportunity for residents and business owners of the City to participate in the City Council’s decision-making processes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES ORDAIN AS FOLLOWS:
Section 1. The facts set forth in the recitals above are true and correct.
Section 2. Chapter 2.32 (City Commissioners) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code is hereby amended in its entirety to read as follows:
“Chapter 2.32
City Commissioners
2.32.010 Qualification
All Commissions shall consist of five (5) members (“Commissioners”). No person shall be qualified for appointment to any commission unless such person is either a resident of the City, business owner in the City, is employed in the City, or employed at a nonprofit that provides services for the City. Current elected officials from the City and all City employees are prevented from serving on any commission. Immigration status will Attachment A Page 27 of 56
Ordinance No. 719
not be verified.
Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check after being appointed to a Commission and before being sworn into office. Live Scan background checks are confidential and are not a public record.
2.32.020 Appointment, Reappointment and Removal
Each member of the City Council shall have authority to appoint one (1) member to each Commission. Each Councilmember shall appoint their Commissioner within thirty (30) days of assuming office or from a vacancy occurring for said Commission. If no appointment is made within sixty (60) days after assumption of office of the appointing Councilmember, the City Council shall appoint a Commissioner to the vacant seat by a majority vote.
Each Commissioner shall serve on only one (1) Commission at a time, occupation of two or more commission seats at one time will disqualify the individual from all Commissions.
Commission members may be removed from their appointment due to disqualification as provided in this Chapter or upon the sole decision by the Councilmember who appointed said Commissioner. All appointments and removals of Commissioners shall occur during an open meeting of the City Council. If removal of a Commissioner occurs, the City Clerk shall send notice to that Commissioner at the last address on file with the City.
2.32.030 Term of Office
Each Commissioner shall serve one four (4) year term, unless removed by the appointing Councilmember or as a result of disqualification as set forth herein. No Commissioner shall serve for a period which exceeds the time in office for the Councilmember appointing said Commissioner. In the event that the appointing Councilmember completes his or her term, vacates office, or is no longer holding office, the term of the Commissioner appointed by said Councilmember shall be terminated concurrently. Nothing contained in this section shall prevent a Councilmember, whether newly appointed or not, from appointing the individual back to the same Commission or to a different Commission.
2.32.040 Training
Each appointed Commissioner shall, within ninety (90) days of appointment, certify in writing that they have completed all City sponsored trainings required for Commissioners, required trainings will include but are not limited to, the Brown Act, Robert Rules of Order, conflicts of interest, code of conduct, and ethics. Failure to complete all required trainings will result in disqualification of the Commissioner.
Ordinance No. 719
2.32.050 Code of Conduct
All Commissioners must agree to sign and abide by the Commissioner Code of Conduct set by resolution. Failure to abide by the Code of Conduct will result in disqualification of the Commissioner by a majority vote of the Council.
2.32.060 Absences
Any Commissioner with three unexcused consecutive absences will immediately, after adjournment of the third consecutive meeting, result in a vacant seat unless his or her absence is excused by a majority vote of the other Commissioners and reflected in the official minutes of the commission.
2.32.070 Vacancy
If for any reason a vacancy occurs, the vacancy shall be filled by the Councilmember who appointed said Commissioner for the unexpired portion of such term.
2.32.080 Vacancy Due to Disqualification
When a Commissioner no longer meets the qualifications for the Commission as set by this Chapter, the Commissioner shall be disqualified, and the seat shall become vacant.
2.32.090 Quorum
Three members of the commission shall constitute a quorum necessary to transact business, anything less than three members may adjourn the meeting until quorum can be obtained.
2.32.100 Organization
The Organization of each Commission shall be set by resolution.
2.32.110 Meetings
Each commission shall hold at least one regular meeting each month at such time and place set by resolution.
When a regular meeting falls on a legal holiday, the meeting shall be held at the same hour on the next regular business day after the holiday. All meetings of the Commissions shall be open and public, and subject to all laws of the state of California e.g., the Brown Act, Robert Rules of Order, Open Public Meeting Act. The Commission shall adopt its own rules for the transaction of its business and keep a record of resolutions, findings and recommendations and actions voted upon. A report of each meeting of the Commission shall be given to the City Council once finalized and
Ordinance No. 719
approved by the Commission.
2.32.120 Special Meetings
Each Commission shall be limited to no more than three (3) special meetings per fiscal year with compensation. If a clerical error is caused by City Staff that requires the Commission conduct a special meeting, the Commission will be allowed to conduct such meeting with compensation.
2.32.130 Compensation
Commissioners shall receive a stipend for their attendance at each meeting in the amount set by resolution.
2.32.140 Review and Termination of Commission
The City Council will hold annual reviews, at the time set by resolution, to evaluate whether each Commission is still necessary. Should the Council decide to terminate a Commission, termination of any Commission shall require a majority vote of the City Council during open session of a regular meeting.
Commissions created with a set expiration date included in the resolution will not require any additional City Council action prior to termination.” Section 3. Chapter 2.58 (Cudahy Economic Development Commission) of Title 2 (Administration and Personnel) of the Cudahy Municipal Code is hereby repealed in its entirety.
Section 4. CEQA. This Ordinance is not subject to CEQA under the general rule set forth in Section 15601(b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment.
Section 5. Inconsistent Provisions. Any provision of the Cudahy Municipal Code, or appendices thereto, that conflicts with the provisions of this Ordinance, to the extent of such conflict and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
Section 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
Ordinance No. 719
Section 7. Construction. This Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the Cudahy Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
Section 8. Publication and Effective Date. The Mayor shall sign, and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within fifteen (15) days after its adoption.
This Ordinance shall become effective thirty (30) days after adoption.
PASSED, APPROVED and ADOPTED by the City Council of the City of Cudahy this ___ day of __________ 2022.
________________________________
Elizabeth Alcantar
Mayor
ATTEST:
_________________________________
Richard Iglesias
City Clerk
Ordinance No. 719
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. 719 was introduced for a first reading on the ___ day of ______ 2022 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of ____ 2022 by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Richard Iglesias
City Clerk
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Staff Report
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STAFF REPORT
Date: April 5, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: City Attorney’s Office
Subject: Adoption of Proposed Resolution No. 22-13 Proclaiming a Local Emergency, Ratifying the Proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and Re-Authorizing Remote Teleconference Meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the Period from April 5, 2022, through May 5, 2022, Pursuant to Brown Act Provisions
RECOMMENDATION
The City Council is requested to approve proposed Resolution No. 22-13 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City of Cudahy, for the period from April 5, 2022, through May 5, 2022, pursuant to Ralph M. Brown Act provisions.
BACKGROUND
COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that was first reported in China in December 2019, has now spread throughout the state of California, including through the City of Cudahy (“City”). On March 4, 2020, Governor Gavin Newsom declared a State of Emergency in response to the rising cases of COVID-19 throughout the state of California. On the same day as Governor Newsom’s declaration, the Los Angeles County Board of Supervisors and Los Angeles County Department of Public Health (“LACDPH”) declared a local emergency and local public health emergency in response to the spread of COVID-19 throughout the County. On April 10, 2020, in response to the conditions of extreme peril to the safety of persons within the City, the Cudahy City Council (“City Council”) declared a local emergency consistent with the declaration of local emergency by the LACDPH.
On September 16, 2021, Governor Newsom signed into law Assembly Bill No. 361 (“AB 361”), Item Number
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which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act when a legislative body of a local agency holds a meeting during a declared State of Emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees.
Currently, the state-declared emergency remains in effect. LACDPH has issued a series of Health Officer Orders containing mandates and recommendations for keeping individuals safe, reducing risk, and preventing the spread of COVID-19. The most recent Public Health Order by the LACDPH, effective as of April 1, 2022, continues to strongly recommend masks for all persons, regardless of vaccine status, in indoor public settings and businesses.
On March 15, 2022, the City Council adopted Resolution No. 22-11, proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City, for the period from March 5, 2022, through April 5, 2022, pursuant to Brown Act provisions.
ANALYSIS
AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internetbased service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body. AB 361 also requires the legislative body take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored. AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comments in real time. AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified.
All City Council, Board, and Commission meetings are open and public, as required by the
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Brown Act, so that any member of the public may attend, participate, and watch the City Council or City Commission conduct their business. The City continues to recommend measures to promote social distancing which include requiring staff and civilians wear masks in City buildings as well as posting COVID-19 safety measures throughout City buildings and on the City’s social media accounts.
Once the initial authorizing resolution is adopted, as it was on October 5, 2021, ongoing authorization every thirty (30) days is required by majority vote. If the legislative body desires to continue using the teleconference exception, it must confirm the circumstances of the State of Emergency thirty (30) days after the first teleconference meeting and every thirty (30) days thereafter. Given that Resolution Number 22-11 expires on April 14, 2022, staff recommends the City Council adopt the attached resolution before the existing resolution lapses.
CONCLUSION
In light of the continuing State declaration of emergency resulting from the COVID-19 pandemic and the imminent risks to the health and safety of attendees at meetings conducted in person due to the spread of COVID-19, staff recommends the City Council approve proposed Resolution No. 22-13 proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and re-authorizing remote teleconference meetings of the City Council of the City of Cudahy, for the period from April 5, 2022, through May 5, 2022, pursuant to Ralph M. Brown Act provisions.
FINANCIAL IMPACT
There is no financial impact on the City at this time.
ATTACHMENTS
A. Proposed Resolution No. 22-13
1 RESOLUTION NO. 22-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA PROCLAIMING A LOCAL
EMERGENCY, RATIFYING THE PROCLAMATION OF A
STATE OF EMERGENCY BY GOVERNOR NEWSOM ON
MARCH 4, 2020, AND RE-AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE CITY COUNCIL,
CITY BOARDS, AND ALL COMMISSIONS OF THE CITY OF
CUDAHY, FOR THE PERIOD FROM APRIL 5, 2022,
THROUGH MAY 5, 2022, PURSUANT TO BROWN ACT
PROVISIONS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that was first reported in China in December 2019, it has now spread throughout the state of California, including throughout the City of Cudahy (“City”); and WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a State of Emergency in response to the rising cases of COVID-19 throughout the state of California; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and Los Angeles County Department of Public Health (“LACDPH”) declared a local emergency and local public health emergency in response to the spread of COVID-19 throughout the County; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29- 20, which allowed local governments meet remotely without adherence to the traditional teleconferencing rules set forth in the Ralph M. Brown Act (“Brown Act”), this waiver was extended through September 30, 2021, by Executive Order N-08-21; and WHEREAS, on April 10, 2020, in response to the conditions of extreme peril to the safety of persons within the City, the Cudahy City Council (“City Council”) declared a local emergency consistent with the declaration of local emergency by the LACDPH; and WHEREAS, on September 16, 2021, Governor Newsom signed into law Assembly Bill No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Brown Act, when a legislative body of a local agency holds a meeting during a declared State of Emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing or when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, the most recent Public Health Order by the LACDPH, effective as of April 1, 2022, continues to strongly recommend masks for all persons, regardless of vaccine status, in indoor public settings and businesses; and
2 WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings under its abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body; and
WHEREAS, AB 361 requires the legislative body take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; and WHEREAS, AB 361 prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time; and
WHEREAS, AB 361 prohibits the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified; and WHEREAS, all City Council, Board, and Commission meetings are open and public, as required by the Brown Act, so that any member of the public may attend, participate, and watch the City Council or City Commission conduct their business; and WHEREAS, on October 5, 2021, the City Council adopted Resolution No. 21-35, proclaiming a local emergency, ratifying the proclamation of a State of Emergency by Governor Newsom on March 4, 2020, and authorizing remote teleconference meetings of the City Council, City Boards, and all Commissions of the City, for the period from October 5, 2021, through November 4, 2021, pursuant to Brown Act provisions; and WHEREAS, on November 2, 2021, the City Council adopted Resolution No. 21- 43, extending Resolution No. 21-35 an additional thirty (30) days through December 4, 2021, pursuant to Brown Act provisions; and WHEREAS, on November 16, 2021, the City Council adopted Resolution No. 21- 46, extending Resolution No. 21-43 through January 3, 2022, pursuant to Brown Act provisions; and
WHEREAS, on December 21, 2021, the City Council adopted Resolution No. 21- 51, extending Resolution No. 21-46 through January 20, 2022, pursuant to Brown Act provisions; and
WHEREAS, on January 18, 2022, the City Council adopted Resolution No. 22-02, extending Resolution No. 21-51 through February 17, 2022, pursuant to Brown Act provisions; and
3 WHEREAS, on February 15, 2022, the City Council adopted Resolution No. 22- 07, extending Resolution No. 22-02 through March 17, 2022, pursuant to Brown Act provisions; and
WHEREAS, on March 15, 2022, the City Council adopted Resolution No. 22-11, extending Resolution No. 22-07 through April 14, 2022, pursuant to Brown Act provisions; and
WHEREAS, the City continues to recommend measures to promote social distancing which include requiring staff and civilians wear masks in City buildings as well as posting COVID-19 safety measures throughout City buildings and on the City’s social media accounts; and
WHEREAS, in light of the continuing State declaration of emergency resulting from the COVID-19 pandemic, the continuing recommendation by Los Angeles County Public Health officials for masking at indoor events and social distancing, and the imminent risks to the health and safety of attendees at meetings conducted in person due to the spread of COVID-19, the City Council desires to make the findings required by AB 361 to allow the City Council and all City Boards and Commissions to continue to meet under AB 361’s abbreviated teleconferencing procedures.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF CUDAHY, CALIFORNIA, AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are incorporated into this Resolution by reference.
SECTION 2. The City Council finds that the State and County declarations of emergency in response to the COVID-19 pandemic remain in place.
SECTION 3. The City Council finds that local officials, specifically, the Los Angeles County Department of Public Health, continues to recommend social distancing and masks.
SECTION 4. The City of Cudahy staff along with the City Council are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public City Council and City Board and Commission meetings in accordance with the newly revised provisions of the Ralph M.
Brown Act.
SECTION 5. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed this Resolution and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Resolution would be subsequently declared invalid or unconstitutional.
4 SECTION 6. This Resolution shall take effect immediately upon adoption and shall be effective until the earlier of (i) May 5, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City of Cudahy may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cudahy at the regular meeting of this 5th day of April 2022.
______________________________
Elizabeth Alcantar
Mayor
ATTEST:
____________________________
Richard Iglesias
City Clerk
5 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 22-13 was passed and adopted by the City Council of the City of Cudahy, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 5th day of April 2022 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 1 of 2
STAFF REPORT
Date: April 5, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Richard Iglesias, City Clerk
Subject: Consideration to adopt Resolution No. 22-14 to appropriate funds for Laserfiche software through Ricoh USA, Inc
RECOMMENDATION
The City Council is requested to adopt Resolution No. 22-14 to appropriate funds not to exceed $9,736 for Laserfiche cloud with public portal content management, implementation, and training.
BACKGROUND
The city has never had software to make records easily accessible to the public through its website. The city currently uses Microsoft Office 365 to save its documents in folders onto the servers and is limited when searching records to only searching by file name.
ANALYSIS
Laserfiche is a software that allows you to upload documents saved on the server onto its cloud system, index files, OCR files, and search by document name and words within each document, automating manual work. Additionally, it offers a public portal that integrates with your website, making records accessible online.
For the city to automate processes to move into the 21st century, Laserfiche is an ideal software that will help organize records and make them accessible to the public through the city’s website, increasing transparency.
Item Number
16A
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 2 of 2
CONCLUSION
Upon City Council’s approval of appropriating funds, City staff and Ricoh USA, Inc. will move forward with obtaining the Laserfiche software.
FINANCIAL IMPACT
Laserfiche Cloud with Public Portal Content Management, Implementation, and training be a one-time cost of $4,986 for 36 hours billed at $138.50 per hour.
The web portal will be billed at $600 annually and five licenses at $4,150 annually (total cost annually $4,750).
ATTACHMENTS
A. Resolution No. 22-14
RESOLUTION NO. 22-14
A RESOLUTION OF THE CITY OF CUDAHY
CALIFORNIA, APPROVING AN APPROPRIATION FOR
LASERFICHE SOFTWARE FOR FISCAL YEAR 2021-
2022
WHEREAS, City of Cudahy has never had a software to make records easily accessible to the public through its website; and
WHEREAS, the city wishes to make public records accessible through the city’s website, increasing transparency.
WHEREAS, on June 15, 2021, the City Council adopted Resolution No. 21-16 Fiscal Year 2021-2022 City’s Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cudahy, California, as follows:
SECTION 1. The City Council hereby approves an appropriation in the amount Not to Exceed Nine Thousand Seven Hundred Thirty-Six Dollars ($9,736) for the engagement of Laserfiche software with Ricoh USA, Inc. for the City Fiscal year 2021- 2022.
SECTION 2. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at its regular meeting on this 5th day of April, 2022.
Elizabeth Alcantar
Mayor
ATTEST:
Richard Iglesias
City Clerk
Attachment A Page 43 of 56
Resolution No. 22-xx
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Resolution No. 22-14 was passed and adopted by the City Council of the City of Cudahy at a regular meeting held on the 5th day of April, 2022 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 1 of 2
STAFF REPORT
Date: April 5, 2022
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Richard Iglesias, City Clerk
Subject: Review Sister Cities International documents and provide direction on the City’s vision with San Miguel el Alto, Jalisco
RECOMMENDATION
The City Council is requested to:
1. Review the Sister Cities International basic introduction to the program and toolkit (Attachment A and B); and
2. Provide staff with direction on the type of affiliation (Sister City relationship or Friendship Cities) with San Miguel el Alto, Jalisco, to draft a resolution of its intent to enter into a partnership and draft an agreement.
BACKGROUND
1. On May 19, 2020, City Council approved staff to obtain a membership with Sister Cities International to Develop Global Relationships.
2. On July 20, 2020, City of Cudahy became a member of Sister Cities International. After becoming a member, the City Clerk’s office received a recommendation to seek a potential relationship with San Miguel, el Alto.
3. On November 11, 2021, City Council to execute a Letter of Invite to San Miguel el Alto, Jalisco for a Potential Sister City Relationship.
4. On November 26, 2021, San Miguel el Alto, Jalisco responded to the city’s invitation for a Potential Sister City Relationship.
Item Number
16B
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
04/05/2022 Page 2 of 2
ANALYSIS
Sister Cities International works with the City to establish long-term partnerships through exchanges and initiatives between two communities which addresses issues that are most relevant to each other.
CONCLUSION
Staff requests Council to provide direction on the type of affiliation the Council would like to have with San Miguel el Alto, Jalisco, to begin drafting a resolution of its intent to enter into a partnership and draft an agreement between the City of Cudahy and San Miguel el Alto.
FINANCIAL IMPACT
To be determined at a later date.
ATTACHMENTS
A. Basic Introduction to Sister Cities Program
B. Partnership Agreement Toolkit
C. Letter from San Miguel el Alto, Jalisco
Member Toolkit
How-to Build a Sister Cities Program
How to Build a Sister Cities Program in Your Community
What is a sister city?
When a community of any size or character joins with a community in another nation to learn more about each other and to develop friendly and meaningful exchanges, the two may propose a formal affiliation leading to official designation as “sister cities.” The ideal affiliation involves many citizens and organizations in both communities who are engaged in continuing projects of mutual interest.
This interchange helps to further international understanding at all levels of the community on a continuing longterm basis. Within the program, cities and their citizens exchange people, ideas, and culture in a variety of educational, municipal, professional, technical, and youth projects.
The sister city program was launched at a White House conference in 1956 when President Dwight D. Eisenhower called for massive exchanges between Americans and the peoples of other lands.
Hundreds of American cities responded to that call and are continuing to carry out meaningful exchanges with their partners in 136 nations around the world.
Why have a sister city?
A sister city program enables the citizens of both communities become directly involved in international relations in unique and rewarding exchanges that benefit everyone. It enables all who participate to: exchange ideas and develop friendships with their counterparts in another culture on a direct personal basis; establish an identity as members of the global family involved in the constructive process of building world peace; develop a way for the many and diverse elements of each community to come together to enjoy and profit from a cooperative program; open new dialogues with the people of another culture to find unique solutions to improving the quality of life of all citizens; participate in a program with a real partner in another country so all members of the community can feel they are contributing to international understanding in a direct, personal way; and better understand their own community by interpreting their way of life to the people of another culture.
What to do first?
Hundreds of communities of all sizes around the world have discovered the rewards of participating in an international program in which each member can realize deep personal satisfaction and benefits. Your community can join this growing movement, but you should first develop support for the idea in your own community.
This can be easy and fun. You will have a lot of help from Sister Cities International, the national membership association for sister city programs in the United States, as well as from hundreds of volunteer leaders across the country who are available to share their experiences in the program.
Attachment A Page 47 of 56
Member Toolkit
How-to Build a Sister Cities Program
The sister city concept, like all good programs, must have broad support if it is to succeed. If your community understands the program, it can succeed and the rewards will be well worth the effort. Once you’ve secured community-wide support for a sister cities program, begin your search for a partner. Nearly every member of your community, young or old, belongs to some kind of organization or another. Nearly everyone works in a business or industry, has a hobby, goes to school, belongs to a service or professional society, or volunteers his or her time in any number of local organizations that can be linked to counterparts in another country. Thus, the linking of skills, crafts, and interests of people and organizations in both cities can enrich your newly formed sister city committee, open new avenues for program adventure, and secure the initial contacts you’ll need to find an appropriate partner community.
No catalog could possibly list all the ways in which sister cities operate because the varieties of exchanges are only limited by the imagination and resources of the two communities.
There are two principal objectives to keep in mind when planning your activities. You don’t establish and maintain friendships by a single effort. It requires continuing activity. You do establish such continuity by a broad base of activity in which many people and organizations participate.
Everyone Can Participate
The concept is simple once two communities have taken the initial step of actually affiliating as sister cities. A catalog of organizations should be developed that will give you an idea of the potential areas of exchange possible. Don’t forget to include your schools, hobby groups, business and professional organizations, scouting groups, service clubs, and so on. This list can then be sent to your partner to determine which organizations they have in their community to match yours. In some cases, a similar organization won’t exist. Perhaps you can start one.
Sister city programs must always strive to ensure that each project undertaken by its members reflects the diversity of its network. Specifically, you should promote the inclusion of ethnic and racial minorities, people with disabilities, youth, women, and people of diverse socio-economic status in all sister city activities.
Each project should be planned with the knowledge that each person will be able to individually become a part of a person-to-person, organization-to-organization, city-to-city approach to citizen diplomacy.
Above all, remember that the uniqueness of the sister city program is that it is two-way. The give and take is shared by both communities through planned and continuous contact.
Projects You Can Do
Sister City programs and projects are developed out of mutual desires and interest. There is no cut-and-dry pattern. Through visits and exchange of correspondence, cities discuss the types of projects they would like to carry out. When one or more projects are agreed upon, the program is developed and can take place.
As you start out, send promotional materials (e.g., photographs, brochures, videos) to offer a comprehensive introduction to your community. Remember, language barriers can be overcome very easily through simple visual
Member Toolkit
How-to Build a Sister Cities Program
presentations. Your new partner city may want to publish these in their local newspaper. You should ask for photos and news of the city as well so your local newspaper can acquaint your own citizens with your sister city.
Here are some of the types of projects that have been carried out successfully by other communities. The projects you choose may be more comprehensive, depending upon your resources and ingenuity. − Exchanges of visitors, officials, prominent citizens, musicians, students, teachers, professionals, media, radio and TV, labor, etc.
− Organized tours, including hospitality and ceremonies for visiting groups. − Club affiliations, such as the development of relationships between such groups as Rotary, Lions, Boy and Girl Scouts, women’s clubs, hobby clubs, and more with their counterparts in the sister city. − School affiliations can be a stimulating activity if organized within your educational system. They can be a strong adjunct to your school’s language, history, cultural, and other programs. There is no end to the fascinating projects young people can engage in to enlarge their horizons oflearning. − Technical and professional exchanges can have benefits both communities far in excess of the limited costs involved. Many communities have exchanged experts in transportation, housing, health care, the environment, public safety, and more.
− Radio contacts between sister cities can be made by amateur radio operators. Special broadcasts on records or tape can be made for use abroad.
− Art exhibits. Both school children and members of local art clubs exchange art work with their overseas counterparts. The material is often exhibited in public buildings and merchants’ windows in both communities.
− Photo exhibits. Camera clubs exchange stills, slides, and documentary motion pictures. − Sending of mementos, not on a charitable basis, but of mutual interest and respect. Gifts are generally modest.
− Exchange of music, recordings, and plays.
− Publications and preparation of food recipes from the foreign country.
Partnership Agreement
Toolkit
Types of Affiliations
Sister City Relationship
A Sister City relationship is formed when the mayor or highest elected official (or, if elections do not take place, highest appointed official) from a U.S. community and a community in another country or territory sign a formal agreement on behalf of their communities endorsing a “sister city/sister cities” relationship. Sister city agreements shall be considered active/valid unless otherwise indicated by one or both of the respective communities.
Sister Cities International shall formally recognize only those relationships by cities/members in good standing (i.e. who are current on membership dues) in its Membership Directory or on its website.
However, Sister Cities International shall not assert as invalid or otherwise impugn the legitimacy of those relationships formed by non-members.
Friendship City
A Friendship City or Friendship Cities relationship is often formed by cities as a “stepping stone” to a more formal “Sister City” agreement. Friendship City relationships can help communities explore compatibility; and develop the expertise and resources needed to maintain consistent programming.
Typically, Friendship City agreements are referred to as such in the formal documents that are signed.
General Guidelines
In order for a sister city/county/state partnership to be recognized by Sister Cities International (SCI), the two communities must sign formal documents which clearly endorse the link. This presumes several key items: that the U.S. community is already a member of SCI and has followed proper procedures (e.g. passed a city council resolution declaring the intent to twin with the specific city); that both communities share a mutual commitment to the relationship; and that both have secured the necessary support structure to build a lasting relationship. You should check with your local sister city program to see if they have any additional requirements before pursuing a sister city relationship.
SCI often refers to these agreements as a “Sister City Agreement” or “Memorandum of Understanding.” However, as the following examples show, the actual name and format of your documents is left up to you.
A few things to keep in mind as you draft your agreement:
• Your agreement can range from the ceremonial, with language focusing on each city’s commitment to fostering understanding, cooperation, and mutual benefit to the precise, with particular areas of interest, specific programs/activities, or more concrete goals related to anything from numbers of exchanges to economic development. • Don’t try to include everything you plan to do. Some specifics, like particular areas of interest or participating institutions are good to include. However, there’s no need to include all the programs you plan to do if it makes the document too lengthy or limits the scope of projects.
This is a formal document to establish the relationship; specific tasks, responsibilities, or other nuts-and-bolts text related to implementation or administration of the partnership can be expressed more fully in a separate memorandum between the respective sister city committees.
Your partnership agreement is a historical document and should not be dated or limited by being aligned with very specific tasks.
Attachment B Page 50 of 56
Partnership Agreement
Toolkit
• Work with your counterparts. Remember that this is signed by both cities. You should share drafts of your agreement with your international partners and solicit feedback on what they’d like to see in the agreement. Be flexible to cultural or municipal priorities. • Ask your counterparts to translate the agreement if it is drafted in English. It is important for the citizens of your partner community to be able to read and understand the commitment their city has made. Have someone in your own community who speaks that language check the foreign-language version to make sure it mirrors what you have in your own agreement. • Keep it to one page. Ceremonial documents such as these partnership agreements work best if they can be posted in their entirety.
• Most sister city agreements include some acknowledgement of the founding principles of the sister city movement—to promote peace through mutual respect, understanding, and cooperation.
• Use official letterhead and/or other embellishments such as city seals or logos to reflect the official nature of the relationship. Sister city agreements are often posted at city hall or other municipal offices and should reflect their historical importance • Look at other agreements your city has signed. These agreements may give you an idea of what is acceptable or possible, and they may be in an easily replicable format. If you cannot access older agreements please contact Sister Cities International, we may have them on file, although we do not have copies of all partnership agreements.
• Documents must be signed by the top elected official of both communities. • Check with your mayor, city council, town clerk, et al. to make sure that they understand and support the agreement. The mayor is the one putting his or her name on the paper, and you don’t want to spend time developing an agreement which will never be signed. • Official documents are usually signed during a formal ceremony recognizing the partnership. Be sure both communities receive a signed set of the official documents for their records. • Remember to send your signed agreement to Sister Cities International. After we receive your agreement, we will post the relationship in the City Directory and make sure it is included in our Membership Directory.
Remember that each city’s sister city program is independent and can impose requirements like the establishment of a committee, a review period, sustainability/funding plan, among others, before sanctioning a sister city agreement. Check with your local program or mayor’s office to see if this is the case.
On the following pages you’ll find a series of partnership agreements to give you an idea of what is possible. While you should feel free to use some of the formatting and language, we encourage you to make your agreement your own and be creative with what you produce. If you are unsure about your agreement or want advice you can always solicit feedback by sending it to [email protected] or contacting us at (202) 347-8630.
Partnership Agreement
Toolkit
Partnership Agreement
Toolkit
Partnership Agreement
Toolkit
Partnership Agreement
Toolkit
I
SANMIGUELELALTO I
DONDE LAS COSAS
BUENAS SUCEDEN
.Portal lndependencia #4
H. AYUNTAMIENT0 2021·2024
C. JOSE R. GONZALEZ
ALCALDE DE LA CIUDAD DE
CUDAHY, CALIFORNIA EN LOS
ESTADOS UNIDOS DE AMERICA
PRESENT E:
OFICIO: PRESIDENCIA 29/2021
ASUNTO: CONTESTACION
Por medic del presente me permito enviarle un cordial saludo, as[ mismo me permito externarle, primero que nada, el beneplacito que representa que usted y la ciudad que preside, hayan tornado en cuenta a San Miguel el Alto, como ciudad para un posible hermanamiento. Para nosotros serf a un placer, realizar las gestiones administrativas a fin de lograr el hermanamiento con la ciudad de Cudahy, California.
Estoy en la mejor de disposici6n de generar un comite como usted lo sugiere, para que se coordine con ustedes para lograr el acuerdo y planificar las actividades necesarias para lograr el objetivo.
Quedo a sus 6rdenes y en espera de sus indicaciones para generar los tramites administrativos que se requieran para lograr el objetivo planteado. Le reitero mi agradecimiento de tomar en cuenta a San Miguel el Alto, como la ciudad para hermanarse con la ciudad de Cudahy, California.
Agradeciendo las atenciones brindadas quedo a sus 6rdenes para cualquier aclaraci6n o duda.
Col. Centro C.P. 47140
V'
ATENTAMENTE
Tel. 347 788 2040
RTG
www.sanmiguelelalto.gob.mx
Attachment C Page 56 of 56