4.0 PERFORMANCE OF CONTRACT
4.1 In performing services under the Agreement, the County will provide all necessary labor, supervision, equipment, communication facilities, and supplies necessary to maintain the agreed upon level of service.
4.2 Nothing in the Agreement prohibits the City from providing, at the City’s expense, additional resources for the County to utilize in its performance of the services.
4.3 Any use of special supplies, stationery, notices, or forms, in other than standard Department format, must be approved by the Director of the Department, or his/her designee, and supplied by the City at its own cost.
4.4 If requested, the Department will use its best efforts to attend one in-person meeting with the City, up to three hours duration, per quarter at no charge to the City. Additional meetings may be scheduled under unusual or urgent circumstances as agreed upon by the Department. The City will pay the hourly rate listed in Attachment C, City-County Municipal Services Billing Rates, for any additional hours of the Department's contract management staff's time at meetings requested by the City. Due to a lack of availability of meeting space in County facilities, the City will provide a mutually agreed upon meeting space and location, or virtual meeting link, for all in-person and/or virtual meetings or meet at the Department’s headquarters in Long Beach, California.
4.5 If requested, the Department will use its best efforts to coordinate a virtual meeting once per month at no charge to the City. Additional meetings may be scheduled under unusual or urgent circumstances as agreed upon by the Department. The City will pay the hourly rate listed in Attachment C, City-County Municipal Services Billing Rates, for any additional hours of County representatives’ time at meetings requested by the City.
4.6 If requested, the Department will use its best efforts to send representatives to the City’s Council meetings for proposed ordinance changes, contract revisions, or any related animal issues where input from the Department is needed. The Department will only attend these meetings to the extent that resources and capacity will allow.
4.7 The Department will make available upon request, at no charge to the City, the reports listed in Attachment A, Description of Services, at the intervals indicated in that attachment. For any additional reports that are not included in Attachment A, Description of Services, or those requested at more frequent intervals, the Department will account for the hours of staff time required to produce the reports. The County will provide, at no charge to the City, up to 12 hours of staff time annually for any additional requested reports. The City will be responsible for any excess hours at the current
billing rate for staff time as listed in Attachment C, City-County Municipal Services Billing Rates.
5.0 INDEMNIFICATION
5.1 The Parties have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991, and/or a revised Joint Indemnity Agreement approved by the Board of Supervisors on August 9, 1993. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into the Agreement as if set out in full in the Agreement.
5.2 In the event the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date will supersede the Joint Indemnity Agreement previously in effect between the Parties.
6.0 TERM OF CONTRACT
6.1 Unless sooner terminated as provided for in the Agreement, the Agreement will be effective July 1, 2024, or when signed by the Parties, whichever is later, and will remain in effect until June 30, 2029, unless sooner terminated or extended.
6.2 At the option of the Board of Supervisors and with the consent of the City Council, the Agreement may be renewable for successive periods not to exceed five (5) years each.
7.0 RIGHT OF TERMINATION
7.1 Either Party may terminate the Agreement as of the first day of July of any year upon notice in writing to the other Party of at least sixty (60) days before the termination date.
7.2 Despite any provision to the contrary in the Agreement, the City may terminate the Agreement upon notice in writing to the County given within sixty (60) calendar days of receipt of written notice from the County of any increase in the rate for any service to be performed under the Agreement.
In such an event the Agreement will terminate sixty (60) calendar days from the date of the City’s notice to the County.
7.3 The Agreement may be terminated at any time, with or without cause, by either Party upon written notice given to the other Party at least onehundred eighty (180) days before the date specified for that termination.
7.4 In the event of an unresolved dispute, either Party may terminate the Agreement by giving not less than sixty (60) days’ notice in writing to the
other Party. A dispute is unresolved when both Parties agree that there is no resolution and no intent by either party to continue to seek a resolution.
7.5 In the event of termination, both Parties shall fulfill all obligations owed to each other that have accrued before the date of termination. Additionally, each Party will be released from any obligations that would have accrued after the termination date had the Agreement continued. However, the City will remain responsible for payment to the Department for any services provided under this Agreement prior to the termination date.
8.0 CONTRACT SUM
8.1 The City will pay for the services provided under the terms of the Agreement at the current fiscal year rate established by the County Auditor-Controller and set forth in the current Attachment C, City-County Municipal Services Billing Rates.
8.2 The rates indicated in the City-County Municipal Services Billing Rates form will be readjusted by the County annually, effective the first day of July each year, to reflect the cost of services in accordance with the policies and procedures for the determination of rates established by the County.
8.3 The City will be billed based on the current service level described in the latest Attachment C, City-County Municipal Services Billing Rates form.
8.4 The cost of any additional services requested and provided under the Agreement and not set forth in Attachment C, City-County Municipal Services Billing Rates form will be determined by the Department in accordance with the policies and procedures established by the County.
9.0 PAYMENT PROCEDURES
9.1 The County, through the Department, will submit a summary invoice covering all services performed during the month to the City within twentyfive (25) calendar days after the close of each calendar month. The City will pay the County for all undisputed amounts within thirty (30) calendar days after the date of the invoice.
9.2 If payment is not delivered to the County office described on the invoice within sixty (60) days after the date of the invoice, the County is entitled to recover interest on the unpaid amount.
9.3 For all disputed amounts, the City will provide the County with written notice of the dispute including the invoice date, amount, and reason(s) for the dispute within twenty-one (21) calendar days after receipt of the invoice.
The Parties will confirm the resolution of the dispute in writing. For any disputed amounts, interest will accrue if payment is not received within sixty (60) calendar days after the date of the written resolution.
9.4 Interest will be calculated at the rate of seven percent (7%) annually or any portion thereof, from the last day of the month for which the services were performed, or in the case of disputed amounts, from the date of the written resolution.
9.5 Despite the provisions of Government Code Section 907, if payment is not delivered to the County office described on the invoice within sixty (60) calendar days after the date of the invoice, or in the case of disputed amounts, from the date of the written resolution, the County may satisfy such indebtedness, including interest on unpaid amounts, from any funds of the City on deposit with the County, without giving further notice to the City of County’s intention to do so.
10.0 NOTICES
10.1 Each Party shall designate a Primary Contact, as identified in Attachment B, Service Level Request, to facilitate the services covered by this Agreement. Routine communications necessary for the day-to-day facilitation of services may be conveyed through telephone, email, or inperson interactions. However, all notices or demands required, permitted, or desired to be given by one Party to the other must be in writing. Such notices or demands shall be mailed or emailed to the other Party's designated Primary Contact at the address provided in Attachment B, Service Level Request. Both Parties may update the designated addresses and contact persons by providing written notice to the other Party.
The Department accepts both physical (wet) signatures and electronic signatures for any notices or correspondence related to this Agreement.
10.2 Notices to the County of Los Angeles must be addressed as follows:
For physical notices:
County of Los Angeles Department of Animal Care and Control Contracts and Grants Division
Attn: Bradley Kim
5898 Cherry Avenue
Long Beach, CA 90805
Phone: (562) 379-9722
For electronic notices:
10.3 Notices to the City must be addressed to the contact person listed on the most recent SLR on file and/or the current City Official or City Manager.
11.0 AMENDMENTS
11.1 With the exception of changes to a City’s contact information, any changes, modifications, or amendments to the Agreement must be in writing and duly executed by the Director of the Department, or his/her designee, and an authorized representative of the City. The only exception to this requirement applies to updates to the City's contact information, which may be made through a simple email confirmation from the City.
12.0 AUTHORIZATION WARRANTY
12.1 The City represents and warrants that the person executing the Agreement for the City is an authorized agent who has actual authority to bind the City to each term, condition, and obligation of the Agreement and that all requirements of the City have been fulfilled to provide such actual authority.
12.2 The County represents and warrants that the person executing the Agreement for the County is an authorized agent who has actual authority to bind the County to each term, condition, and obligation of the Agreement and that all requirements of the County have been fulfilled to provide such actual authority.
13.0 ENTIRE AGREEMENT
13.1 The Agreement, including Attachment A, Description of Services, the most recent Attachment B, Service Level Request, and the latest Attachment C, City-County Municipal Services Billing Rates, along with the applicable Assumption of Liability or Joint Indemnity Agreement referenced under Section 5.0, constitute the complete and exclusive statements of the Parties, which supersede all previous agreements, written or oral, and all communications between the Parties relating to the subject matter of the Agreement. Except as provided in Paragraphs 3.4 and 11.1, all changes or amendments to the Agreement must be in writing and mutually executed by authorized personnel on behalf of the Parties. The Director of the Department, or his/her designee, is authorized by the County to execute amendments.
14.0 CONSTRUCTION OF AGREEMENT
14.1 Each Party has participated in the drafting and preparation of the Agreement, and each Party agrees that the Agreement will not be construed against any Party on the grounds that the Party drafted the Agreement.
15.0 IMPLEMENTATION OF AGREEMENT
15.1 Each Party agrees to execute the documentation required and to take such other actions as may be reasonably necessary to accomplish the purposes of the Agreement.
16.0 COUNTERPARTS
16.1 The Agreement may be executed in counterparts (including via facsimile or electronic copy), which will become effective only when every Party has signed and delivered a counterpart. The originals of any counterpart signature pages will be delivered to the County and retained as part of the original Agreement.
CITY-COUNTY MUNICIPAL SERVICES AGREEMENT
COUNTY OF LOS ANGELES DEPARTMENT OF ANIMAL CARE
AND CONTROL AND CITY OF CUDAHY
IN WITNESS WHEREOF, the County of Los Angeles, by order of its Board of Supervisors has caused the Agreement to be executed by the Director of the Department of Animal Care and Control and the City has caused the Agreement to be executed on its behalf by its authorized representative.
COUNTY OF LOS ANGELES
By_______________________________
MARCIA MAYEDA
Director
Department of Animal Care and Control
Date_______________________________
CITY OF CUDAHY
By_______________________________
City of Cudahy, City Manager
Date_____________________________
ATTEST:
By______________________ _________
City Clerk Date
By______________________ _________
City Attorney Date
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By___________________________
David Beaudet
Senior Deputy, County Counsel
Date_________________________
COUNTY OF LOS ANGELES
ATTACHMENT A
DEPARTMENT OF ANIMAL CARE AND CONTROL
DESCRIPTION OF SERVICES
I. Animal Care Services
The County of Los Angeles Department of Animal Care and Control (Department) maintains seven animal care centers that accept stray, lost, abandoned, and relinquished animals. The Department also receives and maintains animals that are victims of abuse or neglect, under a quarantine order, or that pose a risk to the public. Stray or lost animals are held for an initial period to give an owner the opportunity to reclaim them. Ownerrelinquished animals are held for an initial period prior to euthanasia or adoption to a new home, pursuant to State law. The holding period may vary and may be extended in an attempt to reunite the animal with an identified owner or for other reasons.
The Department is dedicated to providing appropriate and safe housing to all animals accepted into the Department’s care. The Department is required by law to provide a safe environment with proper food, water, shelter, opportunity for exercise, and medical care for the animals it houses. Medical care may be provided by Department staff or, at the Department’s sole discretion, outsourced to a contracted veterinarian.
As requested by the City in Attachment B, Service Level Request, the Department will provide the City with either: Full Care Center Services; Animal Care for Transfer only; or No Care Center Services.
A. Full Care Center Services
All animals collected in the field within the boundaries of the City or determined to have originated from within the boundaries of the City may be housed at a County animal care center. Admitted animals will be vaccinated and provided medical care, food, water, and shelter. The Department may post an animal’s picture on the Department’s website to assist residents in reclaiming a lost or missing pet or finding a new one. Residents may also visit the associated animal care center to find their lost or missing pet. The hours of operation of each animal care center may be found on the Department's website.
The Department will make reasonable attempts to house animals from the City at the animal care center closest to the City. The nearest animal care center to the City will be designated as the primary animal care center. There may be circumstances in which the Department will house animals collected from the City at an alternate location.
Full Animal Care Center services include:
• Providing food, water, shelter, enrichment, and medical care for animals in the Department’s care;
• Holding stray animals and attempting to reunite them with their owners; • Accepting unwanted animals surrendered by their owners; • Making best efforts to find new adoptive homes for domestic animals and livestock;
• Quarantine and observation of animals for rabies and other diseases at the direction of the Department of Public Health;
• Working with wildlife rehabilitators to rescue sick and injured wildlife; • Providing emergency care and housing to pets and livestock displaced by wildfires or other disasters;
• Holding animals that are the subject of criminal investigations or other legal or administrative proceedings;
• Spay and neuter services for dogs and cats pursuant to State law; • Medical treatment and surgeries to make animals more adoptable; • Euthanizing sick, injured, dangerous, unweaned, feral, or un-adoptable animals;
• Public services, including prevention of animal abuse, neglect, or abandonment through outreach and education, and intervention through finding alternatives to relinquishment and assisting at-risk populations; • Filing annual reports to the State of California as required by law; • Disposal of dead animals;
• Maintaining a website with pictures of stray and surrendered animals to facilitate reuniting the animals with their owners or finding new adoptive homes;
• Connecting pet owners to services to increase owner retention of pets; and • Maintaining regular hours of operation for the public.
B. Animal Care for Transfer
If the City has opted for Animal Care for Transfer services in Attachment B, the Department will provide temporary housing until the City has transported the animal(s) to another animal care facility. Services will be the same as described for Full Shelter Service above. The Department will only release animals to be transported to an animal care facility approved in advance by the Department and documented in Attachment B. The Department will only release an animal to persons capable of transferring an animal safely in a vehicle appropriate for the humane transfer of the animal. The City will be responsible for all costs of the temporary care and housing at the Department’s animal care center, as well as the subsequent costs of transportation, care, and housing at the animal care location of the City’s choice. The Department may refuse to release an animal for transport if, in the reasonable assessment of the Department, the vehicle in which the City desires the animal(s) to be transported poses an unacceptable risk of harm to the animal(s) or others, or if the animal is
ill or injured to the extent that transportation would cause further injury or suffering.
The Department will not provide transportation from the field or from a County animal care center to any alternate animal care location, except as necessary for the needs of the County. If necessary, the Department may transport an animal(s) to an alternative animal care location of the City’s choice and the City will be responsible for the cost of such transport at the current billing rate for field service staff.
The City will be responsible for all costs for the admission, care, and housing at the Department's animal care center, as well as the subsequent costs of care and housing at any animal care facility of the City's choice. The City's designated animal care center location is listed in Attachment B, Service Level Request.
II. Field Services
The County will provide the services set forth below in accordance with the provisions of the Los Angeles County Code, Title 10, “Animals,” and all future amendments, except as otherwise agreed to by the Parties in Attachment B, Service Level Request.
A request by the City for the Department to enforce Los Angeles County Code, Title 10, Chapter 37, will authorize the Department to provide an administrative hearing process to accomplish the enforcement when applicable.
In order to harmonize the terms of this Agreement with the provisions of the City’s municipal code, the City must adopt Title 10 “Animals” of the Los Angeles County Code (“Title 10”). The City may adopt or opt out of provisions of Title 10 only as agreed to by the Department. The City is encouraged, but not required to, adopt Title 10 in such a way as to incorporate all future amendments.
The Department will inform the City of any proposed changes to Title 10 with as much advance notice as practical, with the intention to provide the City with an opportunity to submit input to the Department and the County related to the proposed changes. The Department will notify the City of the passage of any change to Title 10 by the County Board of Supervisors as soon as practical. The Department will inform the City whether the City may adopt or opt out of the changes to Title 10.
Description of Field Services
The Department will provide sufficient resources and services for animal control field services. Services consist of Department personnel performing a variety of tasks utilizing appropriate equipment. These tasks include:
• Promptly responding to reports of vicious and dangerous animals that pose a threat to public safety;
• Capturing, reuniting, and admitting stray domestic animals; • Capturing and impounding or returning domestic animals at large; • Accepting and caring for animals surrendered by their owners; • Removal of dead land animals (limited to a maximum of 150 pounds) from public and private property as set forth in Section 10.12.130 of the County Code; • Educating the public and enforcing State laws and local ordinances, including leash laws, animal cruelty laws, and the laws relating to keeping wild or exotic animals;
• Investigating cases for possible criminal prosecution, including misdemeanor and felony crimes; issuing citations; collecting evidence; preparing reports; testifying in court and other hearings;
• Investigating appropriate cases for potential administrative actions pertaining to animals; preparing appropriate documentation to pursue administrative declarations; conducting administrative hearings, consistent with state and County laws; and defending declarations that are challenged in court; • Rescuing ill, injured, or abused animals;
• Enforcing animal nuisance complaints such as excessive animal noise and other violations; issuing administrative or criminal citations as appropriate; • Assisting local law enforcement with their investigations when animals are involved, such as the service of search warrants and impounding animals as evidence or when necessary for those belonging to persons taken into custody; • Responding to emergencies such as fires, earthquakes, floods, and other natural or manmade disasters to rescue and temporarily house animals, or to provide care for animals in evacuation zones;
• Maintain a 24-hour dispatch and communications center to receive calls for service and dispatch staff for field response as appropriate; and • Maintaining records in accordance with applicable laws and policies.
A. Standard Service Plan
The Standard Service Plan includes answering calls for service 24 hours per day, seven days per week, dispatching or assigning field staff, and performing duties in the field based on priority, location, and availability of staff. Services provided under the Standard Service Plan are similar to those services the Department provides to unincorporated communities in Los Angeles County.
B. Limited Service Plan
The Limited Service Plan includes standard services on a part-time basis during days and hours specified in the Service Level Request. Billing rates are described in Attachment C, City-County Municipal Services Billing Rates.
III. Alternatives to Care Center Admissions
The Department's “Alternatives to Care Center Admissions” services are activities that go beyond providing housing for dogs and cats, and have the effect of keeping pets out of care centers and in homes and healthy environments. This includes staff counseling pet owners or connecting them with resources such as free pet food and supplies, medical vouchers, temporary housing, access to a medical helpline, and other critical resources all intended to help keep pets with their families. The Department also offers a variety of pet assistance programs, known collectively as the Pets Are Family (PAF) program, which is funded almost entirely through donations and grants received by the Department. A summary of the programs offered under PAF can be found on our website (https://animalcare.lacounty.gov/dacc-support-services).
As a result of these efforts, the number of dogs and cats admitted into Department animal care centers has decreased dramatically due to the Department reducing preventable pet surrenders. These programs are only available to cities that opt into Full Care Center Services and are charged at a flat per capita rate as indicated in Attachment C, CityCounty Municipal Services Billing Rates.
Managed Intake
Managed Intake (MI) is a strategy that allows agencies to manage and reduce the flow of both owned pets and homeless animals into their care, which is accomplished by partnering with the community and providing resources and solutions. Through the Department’s intervention services, pet owners receive support in the form of consultation, financial resources, and referrals — both medical and behavioral — to assist them with their pet-related issues. MI has reduced the number of surrendered animals admitted to the Department’s care centers to those who have no other opportunity for rehoming. This is reducing the costs for cities that are associated with sheltering cats and dogs.
Components of Managed Intake:
• Community Engagement is key to successfully employing Managed Intake, giving the community an opportunity to foster, network animals, facilitate adoptions, and to develop solutions to keep pets with their owners.
• The Department encourages people who have found stray animals to attempt to reunite the pets with their families. The Department also encourages residents to
allow free roaming cats to remain where they live, as these are often pets or community cats.
• To reduce the relinquishment of owned pets, the Department will provide resources such as training, food, and supplies, or other support to help keep pets in their homes.
• Public safety and animal welfare are a priority. Animals that pose a safety threat will immediately and safely be admitted by the Department, as will animals that are sick or injured.
IV. Individual Animal Licensing Services
Adult dogs four months of age and older are required by State law to have individual licenses. The City may request that the Department enforce licensing requirements in the City for dogs, cats, or other animals as described in Attachment B. The City may adopt the County’s fees for individual animal licenses or set its own fees as permitted in Attachment B.
License renewal notices are mailed or transmitted by the Department to the animal owner of record. The renewal and payment are received and processed on a fee-per-license basis. Pet owners may opt into a one- or three-year license option for their pets. A current license will be required before an animal will be released to a resident of the City.
Fees from one- and three-year licenses collected will be credited to the City monthly in arrears.
The Department’s animal licensing services include:
• Issuing animal licenses for pets as requested by the City; • Processing license applications, payments, and information changes; • Issuing license renewal notices;
• Assessing and collecting fees, penalties, and other financial remittances; • Maintaining a database for animal licensing, records of calls for service, and actions taken; and
• Maintaining the Rabies Vaccination Certificate tool database which scans rabies vaccination data reported by private veterinary clinics to identify unlicensed pets in our jurisdictions and generate compliance notices to pet owners.
V. Additional Outreach and Enforcement Services Options The City may request that the Department provide additional services as outlined below.
A. Animal License Enforcement Services
License Enforcement Services provides staff to perform individual animal license
enforcement in designated areas within the City. This program includes:
• Issuing new licenses and renewing expired licenses;
• Issuing citations to violators of animal licensing ordinances; • Collecting license revenue, delinquency charges, and authorized fees; and • Recording licensing data in the Department's database.
B. Animal Facility Licensing
The Department's Animal Facility Licensing program provides staff to perform animal facility inspections and licensing to animal-related businesses or organizations that require a license under Title 10 of the County Code. Animal-related facilities are inspected annually to ensure the safety and well-being of the animals as well as the health and safety of the public. Licensees are provided a letter grade based on the results of the inspection.
The Department retains facility license fees to offset the cost of annual inspections and related administrative costs. Staff time for licensing and inspections is not billed to the City. Investigations in response to complaints about activities at a licensed location are conducted by field officers based in the Department's animal care centers and are billed in accordance with Attachment C, City-County Municipal Services Billing Rates.
This program includes:
• Annual inspection of any premise used by an animal-related business or nonprofit organization, including grooming shops, pet shops, boarding facilities or breeding facilities, animal menageries, and all other places where animals are maintained for profit or business activities;
• Issuing grades to animal facilities consistent with the requirements of Section
10.28.270 of the County Code;
• Follow-up inspections of animal facilities as necessary; • Collection of license fees to offset the cost of services; and • Documentation and maintenance of records as necessary.
C. Vaccination and Microchip Clinics
California Health and Safety Code Section 121690(f) states that every city and county, "shall provide dog vaccination clinics, or arrange for dog vaccination at clinics." The Department holds periodic low-cost rabies vaccination and microchip clinics at its animal care centers. If the City chooses additional rabies vaccination and microchip clinics, the following services are offered:
• Providing or assisting in arranging for low-cost vaccinations and microchips; • Staffing low-cost vaccination and microchip clinics with medical personnel and necessary support staff, subject to availability;
• Licensing animals vaccinated at the clinic; and
• Assisting jurisdictions in promoting these community-based clinics.
D. Spay/Neuter Trust Fund
The City may elect to contribute $5.00 per altered and unaltered dog license to the Spay/Neuter Trust Fund. Participation in the Spay/Neuter Trust Fund allows the Department to offer a low-cost or free spay/neuter program for the City’s residents who wish to have their pets spayed or neutered. The Department staff will work with animal care center veterinary clinics and mobile veterinary clinics to assist qualified residents in obtaining spay/neuter services in an area near them.
VI. Records
Upon reasonable notice, the Department will make available to authorized representatives of the City, for examination, audit, excerpt, copy, or transcription, any pertinent transaction, activity, or other record relating to the Agreement. The City must ensure such records are handled in a manner consistent with all applicable privacy laws and all laws related to the Public Records Act (Government Code sections 7920.000 et. seq.).
Upon request, the following standard reports are available from the Department on a monthly basis:
1. Dogs and/or Cats Impounded
2. Animals Returned to Owners
3. Dogs and/or Cats Abandoned
4. Special Admission Dog & Cat
5. Other Animals Impounded
6. Quarantined Dogs and/or Cats
7. Special Admission Other Animals
8. Private Veterinarian (Outside Medical Expense)
9. Dead Animal Pick Up Requests
10.Types of Calls for Service
11. Location of Admission
12. Public Hours performed at a specific Animal Care Center
In accordance with Section 4.7 of the Services Agreement, the Department will provide up to 12 hours of staff time annually for producing special reports to the City at no cost.
Additional staff time will be charged to the City at the current reimbursement rate for applicable staff time.
ATTACHMENT B
CITY-COUNTY MUNICIPAL SERVICES AGREEMENT
COUNTY OF LOS ANGELES
DEPARTMENT OF ANIMAL CARE AND CONTROL
AND
THE CITY OF
FISCAL YEAR 2022-23 SERVICE LEVEL REQUEST
I. Animal Care Center Services
The level of animal care center service that the City requests and the County agrees to, is (select one of the three options below):
Full Service
Primary animal care center:
Animal Care Center Services for Transfer
City’s Animal Care Facility contact information:
Agency Name:
Telephone:
Address:
No Animal Care Center Services
II. Field Services
The level of field service that the City requests and the County agrees to, is (select one of the three options below):
Standard Service Plan
Limited Service Plan (check all applicable boxes below) Full County Field Services
County provides service on following
days/times (please identify):
Weekend days and holidays (please
identify days and hours):
Priority County Field Services - Priority 1 Calls Only (As Determined by Department Policy)
County provides service on following
days/times (please identify):
Weekend days and holidays (please
identify days and hours):
Standby County Field Services (Service Requests only from City Personnel; the City will screen calls from the public)
County provides service on following
days/times (please identify):
Weekend days and holidays (please
identify days and hours):
Humane Investigations – as needed Yes
No
Administrative Investigations – as
needed (LACC Title 10, Chapter 37,
Potentially Dangerous/Vicious Dogs)
Yes
No
Administrative Compliance
(Post hearing compliance checks will
be handled by DACC on City’s behalf)
Yes
No
City’s Animal Control (Field Services) contact information:
Department Name:
Telephone:
Address:
No Field Services
III. Individual Animal Licensing
The City agrees to have the County provide individual animal licensing and has adopted the license fees outlined in Los Angeles County Code. Please note:
DACC will be transitioning to three-year licenses in early Fiscal Year 2022-23. The City agrees to have the County provide individual animal licensing and has adopted the following license fees (please provide a copy of the applicable ordinance or resolution):
Altered Dog $ Altered Cat $
Unaltered Dog $ Unaltered Cat $
Senior-owned Altered Dog $ Senior age is defined as age Military Veteran w/ Disability Altered Dog $
Delinquency Charge $ Delinquency charge applies after: days Other Special License Fee $ Description/criteria:
Field Enforcement Fee* (select one)
$40.00
$0.00
*Only applicable when licensing is initiated in the field by Department employees.
Current license fees adopted by the City on _____________________, 20_____. No Animal Licensing Services
Please note: DACC will be transitioning to three-year licenses in early Fiscal Year 2022-23. Please take this into consideration if your City is adopting its own license fees.
IV. Outreach and Enforcement Services
A. Animal Facility Inspection and Licensing (Costs included in overhead— not billed)
□ The City requests the County to license animal-related facilities (including inspection and grading services) in the City.
□ No animal facility licensing services--the City will conduct its own program. (Please provide contact information below.)
The City's animal facility program contact information:
Department Name:
Telephone:
Address:
B. Vaccination and Microchip Clinic(s)
The City requests the County to provide or assist in arranging for vaccination clinic(s) in the City, utilizing Department personnel to also license animals during the vaccination clinic(s), at the applicable rate for staff time. No vaccination or licensing clinic services.
C. Spay/Neuter Trust Fund
Participate in the Spay/Neuter Trust Fund to allow residents access to low-cost spay/neuter services.
No participation in the Spay/Neuter Trust Fund.
V. Enforcement of County Code
The City agrees to the enforcement of Title 10 with no exceptions. The City agrees to the enforcement of Title 10 with the following pre-approved exception(s): (please mark all that apply)
10.20.350: Mandatory Spay and Neuter. The City does not require the spay/neuter of:
o Dogs
o Cats
10.20.185: Mandatory Microchipping. The City does not require the microchipping of:
o Dogs
o Cats
10.20.038: Number of dogs and cats. In the City the following number of animals are allowed per household:
Dogs _____ Cats _____ Total of ______ dogs/cats
10.20.030: Mandatory Cat Licensing. Domestic cats are subject to:
o Voluntary Cat Licensing
o No Cat Licensing
10.28.020: Animal Facility Licensing. The County will not license/inspect animal facilities.
10.40.060: Excessive Animal Noise Complaints. The City will conduct its own noise enforcement.
City’s Animal Noise Complaint contact information:
Department Name:
Telephone:
Address:
E-mail:
VI. Requested Additions to Title 10 Enforcement
Please list individual municipal code sections requested to be enforced by the Department. (Please ensure your municipal code contains adequate enforcement authority.)
COUNTY
City Code
Section No. City Code Section Title Approved Not Approved
VII. Contact Information
County Primary Contact
Name: Bradley Kim
Title: Contracts and Grants Division Liaison
Address: 5898 Cherry Avenue
Long Beach, CA 90805
Telephone: (562) 379-9722
E-mail: [email protected]
County Alternate Contact
Name: Alyssa Perez
Title: Management Analyst
Address: 5898 Cherry Avenue
Long Beach, CA 90805
Telephone: (562) 379-9728
E-mail: [email protected]
City Primary Contact
Name:
Title:
Address:
Telephone: (____)
E-mail:
City Alternate Contact
Name:
Title:
Address:
Telephone: (____)
E-mail:
VIII. Annual/Amended Service Request Approval
For the City:
____________________________ ___________________________ ___________ Authorized City Representative Authorized Signature Date (Printed Name) (Signature)
____________________________ ___________________________ Title Telephone Number
For the County:
Marcia Mayeda _______ ____________________________ ___________ Director Authorized Signature Date
Dept. of Animal Care and Control (Signature)
ATTACHMENT C
COUNTY OF LOS ANGELES
DEPARTMENT OF ANIMAL CARE AND CONTROL
CITY-COUNTY MUNICIPAL SERVICES
BILLING RATES
I. Billing Period
These billing rates are effective from July 1, 2024, through June 30, 2025.
II. Billing Rates
Animal Care Center Services
Alternatives to Care Center Admissions (based on human population) $0.70 per capita annually
Shelter Services:
Flat Rate for stray or relinquished dogs and cats
Daily Rate for dogs and cats of “legal hold” animals
(See Paragraph III.D “Billing for ‘legal hold’ animals”) $697.36 per impound
$697.36 per impound
and $87.17 per day for
days over 8
Animal License Field Enforcement per hour $110.47 per hour Dog/Cat License Processing per license $5.54 per license Field Services per hour for Full Field Service Cities $156.20 per hour Field Services for Limited Field Service Cities:
Basic rate during regular hours with 2-week notice
Rate for nights/weekends (Monday-Friday 7pm-7am,
Saturday, Sunday, and County Holidays)
$234.30 per hour
$234.30 per hour,
minimum call-out
charge of 4 hours
Additional Administrative Services
Attendance at meetings in excess of contract allowance $313.41 per hour Production of reports in excess of contract allowance $139.15 per hour Liability Trust Fund
Liability Trust Fund 3.5 % of hourly rate*
*Percentage is based on, and in addition to, the hourly rate for hours actually billed for Field Services and animal license Field Enforcement.
III. Billing Methodology for Care Center Services
The City is financially responsible for the care of animals impounded within the City's jurisdiction. If an animal is claimed by its owner, the redemption fees collected from the owner will be credited to the City up to the maximum amount billed to the City for that animal. The County assumes responsibility for the physical care and disposition of all animals coming into the Department’s possession or custody.
A. Cost Allocation for Care Center Services
During the billing period, the costs of providing Care Center Services are allocated as follows:
1. Per dog and cat impounded:
a. A flat dog/cat impoundment rate is established annually based upon the costs of housing animals. The flat rate is billed for all dogs/cats housed, regardless of the actual length of stay, except as outlined in paragraph D below. During the billing period, the cost of care for dogs/cats in excess of capped days are subsidized, except as outlined in paragraph D below. b. For dogs and cats impounded in circumstances described in paragraph D below, that are held beyond the length of stay captured in the flat rate, a daily impoundment rate is established annually based upon the costs of the time allocated to the impoundment, care (including medical care), and feeding of those animals. In addition to the flat rate charged for dogs/cats, the City will be billed at the daily rate for all days those animals are housed by the Department. Animals that are held in “legal hold” will not be subsidized.
2. Per capita fee based on the human population of the City a. A per capita public service rate is established annually based upon time allocated to Public Service including: interaction, intervention, and outreach activities that are not directly related to the impoundment, care, and feeding of animals is allocated to the City on a per capita basis.
This allocation methodology applies costs for services as they relate to animal impounds and for services that do not relate directly to the impoundment, care, and feeding of animals. The ratio for allocation is based on staff time allocated to these activities.
B. Medical Costs
Medical costs (excluding spay/neuter surgeries) provided by the Department’s medical staff are included in the overhead to establish the cost-recovery rate for boarding, and are not billed separately or in addition to that rate. The Department reserves the right to send any animal to a private veterinary facility for examination, treatment, and/or hospitalization as the Department deems necessary in its sole and absolute discretion. All expenses incurred by the Department for outside medical services, for animals from the City, will be billed to the City.
C. Cost Offsets
The City will receive a credit from the County for all applicable redemption fees collected from or on behalf of the owner of an animal that is claimed from the custody of the Department, up to the maximum amount billed to the City for that animal. The Department reserves the right to waive fees when appropriate in the Department's sole and absolute discretion.
The City will not receive any credit for adoption fees (whether paid by an individual or an organization).
D. Billing for “Legal Hold” and Other Shelter Services:
Dogs and cats that are housed for a “legal hold” and other shelter services are billed at the flat impound rate until the stay exceeds the length of stay captured in the flat rate at which time a daily rate will be charged for the remainder of the time the animal is housed by the Department (from intake to disposition). Legal hold animals are held in accordance with applicable statutory guidelines, and/or at the sole and absolute discretion of the Department based on pending or anticipated criminal, civil, or administrative action.
“Legal Hold” and Other Shelter Type Descriptions
Total
Number of
Days Billed
Quarantine
Observation
Animals
Per applicable state law, any animal of a species
susceptible to rabies that bites a person and breaks
the skin is required to be quarantined for 10 to 30
days (depending on the species). Animals
susceptible to rabies that have contact with a wild
(potentially rabid) animal must be quarantined for 30
days or six months (depending on the species and
vaccination status).
Animals in the custody of the Department that are
reported to have either bitten or been exposed to a
potentially rabid animal, will be placed in
quarantine/isolation and observed for symptoms of
rabies for the required period.
Additionally, although rare, the Department of Public
Health has the authority to quarantine animals for
other specified diseases. Any quarantine for a
disease other than rabies will be specified by
disease.
Unlimited
days
Special
Intake:
Animals that are seized pursuant to a search
warrant, Penal Code Sections 597.1 or 599aa, or as
evidence in a criminal investigation may be held up
to the time of disposition of the criminal matter.
Animals subject to the jurisdiction of the Coroner’s
Office may be held until released by that Office.
Animals in the custody of the Department that are the
subject of anticipated or pending civil litigation or
administrative regulation may be held through the
pendency of that action, and any appeal stemming
from that action.
Unlimited
days
Return to
Owner
Animals:
Any animal with traceable identification that is
brought to the Animal Care Center, whether by the
Department staff or the public, will be held for ten (10) calendar days for the owner to reclaim it. The owner
or person entitled to the custody of any animal
impounded can redeem such animal by paying
impound, boarding, and private veterinary fees
accruing up to the time of such redemption.
10 days
Abandoned
Animals:
Animals that are found to be abandoned in a private
property will be held at the Animal Care Center at
least fifteen (15) calendar days to determine whether
the owner had an agreement with someone to care
for the animal in their absence.
15 days
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/15/2024 Page 1 of 4
STAFF REPORT
Date: October 15, 2024
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Juan Arauz, AICP, Assistant City Manager/Community Development Director Subject: Update on Discussions between the City of Cudahy and the Los Angeles County Department of Animal Care and Control regarding Municipal Services Agreement to Provide General Animal Care and Control Services
RECOMMENDATION
The City Council is requested to:
1. Hear staff’s presentation summarizing discussions and communications between the City of Cudahy (“City”) and Los Angeles County Department of Animal Care and Control (“County”); and
2. Adopt Resolution No. 24-XX, approving the execution of the County Municipal Services Agreement (“Agreement”), accepting all terms and conditions, to provide the City general animal care and control services, or;
3. Continue to negotiate and hold discussions with the County to address unresolved issues as summarized in this report, causing a lapse in services as the County will no longer provide services without an executed contract as of December 1, 2024.
BACKGROUND
Through contractual agreements, the County provides animal care and control services to various cities, including Cudahy. Specifically, the County collects stray and relinquished animals and transfer them to their care centers.
In 2019, the City executed a five-year contract with the County to provide general animal care and control services. Prior to the contract expiration date of June 30, 2024, City and County staff met to discuss proposed terms and conditions of a new contract. However, the County Item Number
14C
Attachment B Page 177 of 186
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10/15/2024 Page 2 of 4
stated that the City would be obligated to accept a County template Agreement as-is and without the ability to request or make modifications. The City raised concerns over the Agreement lacking language requiring the County to validate the services billed for and set a contractual limit (i.e. not-to-exceed budget).
Without any resolution to the City’s concerns, the 2019 contract expired without renewal.
Meanwhile, the County has continued to bill the City for services rendered and has informed that if the Agreement is not executed by December 2024, the County will discontinue servicing the City.
ANALYSIS
The proposed Agreement has an updated rate structure with hourly rates increasing from $151.71 per hour to $156.20 per hour for County calls to services. The animal impound rate has also increased from a daily rate of $515.34 per impound (and $73.62 per day for days over 7) to $697.36 per impound (an additional $87.17 per day for more than eight days). The table below highlights a few of the most common rates for service between the 2019-2024 and proposed 2024-2029 agreements.
County-City Agreement Cost Summary
2019-2024
Agreement
2024-2029
Proposed Agreement
Shelter Services - Dogs & Cats $515.34 per impound $697.36 per impound Animal License Field Enforcement $106.20 per hour $156.20 per hour Dog/Cat License Processing per License $5.37 per license $5.54 per license The County charges the City on a per-call/service rendered. This means the City’s monthly invoices will vary based on the number of calls or services rendered by the County for that particular month. This has lead to invoices fluctuating from $6,500 (May 2024 invoice, Attachment B) to $15,845 (April 2024 invoice, Attachment C).
When staff has disputed invoices, the County does not have a method to validate the calls or services rendered. Furthermore, under the proposed Agreement there is no requirement for the County to produce any validation. In addition, the proposed Agreement does not set a contractual limit, which is normal practice and is included with other contracts including the one for police services between the City and the Los Angeles County Sheriff’s Department.
Therefore, as proposed under the terms of proposed Agreement, the City would not be able to validate services rendered by the County and may have to adjust its budget allocation of $181,000 should the County bill more than projected.
Through discussions with neighboring cities, City staff learned that these concerns are shared
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10/15/2024 Page 3 of 4
among the cities of Maywood, Bell, and others. To better understand these cost-related concerns, the City of Bell conducted a ride along with County staff to evaluate the operations of animal control. After learning about Bell’s ride-along, the City requested a ride along of its own.
On September 19, 2024, a City-County ride-along was held. Staff learned that a single animal control officer is responsible for patrolling the southeast Los Angeles region, which extends north as far as Alhambra, east to La Mirada, westto Avalon and south to Long Beach (L.A County side). No specific officer is assigned to Cudahy; an animal control officer only responds to the City when there are calls for service.
All calls for service are logged via a mobile computer within the County officer’s vehicle. City staff learned that when a service call is made (ex. dead or loose animal) and the animal is no longer at the location upon arrival, the City is still charged for the officer’s response.
During the ride along, two calls for service were received in Cudahy. One opossum was collected on Live Oak Street, while the second call regarding a dead animal on Park Avenue resulted in no animal being found; however, the City incurred a charge for the County’s response. Staff observed a similar situation occurring in the City of Artesia where no dead animal was located, yet that city was billed.
Upon returning to the animal control facility, City staff inquired about the procedures for sheltering animals that are found, surrendered by their owners, or left behind after an owner’s death. The response indicated that found animals undergo a screening process, while surrendered animals are processed and prepared for adoption. In cases where an owner has passed away, animal control attempts to locate the next of kin. Additionally, certain animals are sheltered due to an involvement in a crime or an investigation that is taking place and the court has ordered the animal to be sheltered. Some of these scenarios, the animals are housed between 5-14 days, or longer depending on the circumstances. Upon concluding the ride along, City staff determined that the primary cost to cities is for sheltering.
To potentially reduce costs, the County suggested that the City could take the following actions:
1) internally screen calls for service; 2) opt into the Spay and Neuter Trust Fund; and 3) include animal licensing information in City mailers. However, the suggestions offered appear to shift additional responsibilities and costs onto the City. The City’s goal in discussions with the County have been to seek collaborative solutions where the County could take a more active role in addressing the issues raised, particularly those related to cost management and service transparency.
CONCLUSION
Staff is requesting that City Council provide feedback and direction on how staff should proceed
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with the County.
FINANCIAL IMPACT
For fiscal year 2024/2025, the City has allocated $181,000 for animal control services.
However, given the County’s refusal to implement a not-to-exceed limit, this amount may not cover the City’s cost for services.
ATTACHMENTS
A. City-County Municipal Services Agreement
B. May 2024 Invoice
C. April 2024 Invoice
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Staff Report
11/19/2024 Page 1 of 2
STAFF REPORT
Date: November 19, 2024
To: Honorable Mayor/Chair and City Council/Agency Members From: Alfonso Noyola, City Manager/Executive Director
By: Joshua Calhoun, Finance Director/City Treasurer
Subject: Discussion and Potential Adoption of Ordinance No. 757 Amending Section
3.04.080 (Sufficient Money in Treasury) of Chapter 3.04 (City Funds and Records) of Title 3 (Revenue and Finance) of the Cudahy Municipal Code
RECOMMENDATION
The City Council is recommended to discuss and potentially adopt a version of Ordinance No. 757 amending Section 3.04.080 (Sufficient Money in Treasury) of Chapter 3.04 (City Funds and Records) of Title 3 (Revenue and Finance) of the Cudahy Municipal Code.
BACKGROUND/ANALYSIS
Cudahy Municipal Code (“CMC”) Section 3.04.080 currently addresses the requirement that no warrant be drawn if the City of Cudahy (“City”) does not have sufficient funds. The Cudahy City Council (“City Council”) understands the importance of continuously maintaining sufficient funds. Transparency with regard to the use of the reserves as maintained by the City is a vital part of maintaining a healthy budget.
The City Council wishes to amend Section 3.04.080 (Sufficient Money in Treasury) to promote transparency between the City, City Council and public with regard to updates on the status of the reserve account.
On October 1, 2024, at the Regular City Council Meeting, the City Council discussed and provided direction for City Attorney’s office to incorporate feedback from City staff and the City’s financial advising firm and provide a revised version of Ordinance No. 757 as was presented to the City Council on October 1, 2024.
Before the Council this evening is the original version as presented on October 1, 2024, with Item Number
14D
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the proposed edits from the City’s financial advisor.
CONCLUSION
The City Council is recommended to discuss both potential options and either adopt one of the options presented, adopt a combination of the two, or provide further direction.
STRATEGIC PLAN CORRELATION
No correlation to the strategic plan.
FINANCIAL IMPACT
None.
ATTACHMENTS
A. Draft Ordinance No. 757
ORDINANCE NO. 757
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA, AMENDING SECTION 3.04.080
(SUFFICIENT MONEY IN TREASURY) OF CHAPTER 3.04
(CITY FUNDS AND RECORDS) OF TITLE 3 (REVENUE AND
FINANCE) OF THE CUDAHY MUNICIPAL CODE
WHEREAS, Cudahy Municipal Code (“CMC”) Section 3.04.080 currently addresses the requirement that no warrant be drawn if the City of Cudahy (“City”) does not have sufficient funds; and
WHEREAS, the Cudahy City Council (“City Council”) understands the importance of continuously maintaining sufficient funds; and
WHEREAS, transparency with regard to the use of the reserves as maintained by the City is a vital part of maintaining a healthy budget; and WHEREAS, the City Council wishes to amend Section 3.04.080 (Sufficient Money in Treasury) to promote transparency between the City, City Council and public with regard to updates on the status of the reserve account.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and incorporated into the body of this Ordinance by this reference.
SECTION 2. Section 3.04.080 (Sufficient Money in Treasury) of Chapter 3.04 (City Funds and Records) of Title 3 (Revenue and Finance) of the Cudahy Municipal Code is hereby amended in its entirety to read as follows:
“3.04.080 (Sufficient Money in Treasury)
(1) Except as otherwise provided, no warrant shall be drawn or evidence of indebtedness issued unless there shall be at the time sufficient money in the treasury legally applicable to the payment of the same. Expenditures not previously authorized as part of the current fiscal year budget process or previous budget approvals will require City Council action and approval. (2) Withdrawal from reserve account, in any amount, requires a presentation and update to the City Council within 30 days of withdrawal. City Council need not grant permission for the withdrawal as presentation will occur after the withdrawal with an explanation of the reason for the withdrawal. Previously approved expenditures (either through prior or current fiscal year budgets) requiring additional funds not currently available in the unrestricted fund balance will require City Council approval for temporary transfer and use of either committed or assigned funds from the Treasury (in accordance with the Attachment A Page 183 of 186
Ordinance No. 757
City’s existing Fund Balance Reserve Policy as set and amended through resolution by the City Council).
In the event, that at the end of the fiscal year, the expenditures exceeded revenues, the temporary transfer of the unrestricted funds will be permanent and the financial statements will reflect a transfer from unrestricted funds reducing the stated fund balance (reserves).”
SECTION 3. CEQA. This Ordinance is not subject to CEQA under the general rule set forth in Section 15601 (b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment.
SECTION 4. Inconsistent Provisions. Any provision of the Cudahy Municipal Code, or appendices thereto, that conflicts with the provisions of this Ordinance, to the extent of such conflict and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
SECTION 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
SECTION 6. Construction. This Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the Cudahy Municipal Code, as amended by this Ordinance, are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 7. Publication and Effective Date. The Mayor shall sign, and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within fifteen (15) days after its adoption. This Ordinance shall become effective thirty (30) days after adoption.
Ordinance No. 757
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at a regular meeting on this ____ day of _____________ 2024.
Jose R. Gonzalez
Mayor
ATTEST:
Richard Iglesias,
City Clerk
Ordinance No. 757
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. 750 was introduced for a first reading on the ___th day of __________2024 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of _________ 2024 by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias,
City Clerk