May 23, 2024
Victor Maria Santiago
Parks and Recreation Manager
City of Cudahy
5220 Santa Ana Street
Subject: Fee Proposal for Additional Design Services for Cudahy Park Renovation Project - Design Phase Engineering Services for the Preparation of Plans, Specifications and Estimate
Amendment No. 3
Part A - Additional Soils Analysis Testing
Part B - New Park Electrical Systems Power Supply Upgrades Dear Mr. Santiago,
This proposal supplements our professional services agreement dated December 6, 2022, for the preparation of PS&E for the Cudahy Park Renovation Project.
Please find below our project description and understanding, scope of work and fee for the above-mentioned subject titles.
PART A - ADDITIONAL SOILS ANALYSIS TESTING
Project Description and Understanding
During a geotechnical investigation completed as part of the renovation project, three (3) geotechnical borings (B-1, B-2, and P-1) were performed at locations across the park renovation areas. Borings B-1 and B-2 were performed to depths of 20-feet, while boring P-1 was performed to a depth of 5-feet.
Converse, our environmental consultant, has reviewed the analytical results of the composite soil samples collected from the soil cuttings generated during the geotechnical investigation.
The data indicates that the reported concentration of total lead in waste profile sample No. 2 (associated with boring B-2, located near the baseball fields) exceed screening levels for residential and commercial uses, and therefore should be removed from this park site where park users could be exposed to this material. The soluble levels of lead in this sample would result in the soil from that location to be classified as non-RCRA (Resource Conservation and Recovery Act) California Hazardous Waste for handling and disposal purposes.
The results for the other samples analyzed indicate that soils from those areas are less than screening level concentrations and therefore be acceptable for reuse onsite. As the analytical data is limited, the extents of lead-impacted soil in the vicinity of boring B-2, from which soil sample No.2 was collected, are unclear. Converse has concluded that continuation of work in the vicinity of boring B-2 was not recommended due to the potential for the spread of leadimpacted soils to other non-impacted portions of the project area, as well as potential health and safety issues for both onsite workers and adjoining offsite residential and park users. Converse is recommending additional assessment in the form of step-out sampling in the vicinity of boring
May 23, 2024
Cudahy Park Renovation – Amendment No. 3
Additional Soils Analysis Testing
New Park Electrical Systems Upgrades
B-2 to assist in determining both lateral and vertical extents of lead-impacted soil. During the March 28, 2024 meeting between the City and project team, additional screening of the baseball fields was also requested in association with evaluating the extents of potential lead-impacted soils.
Scope of Work
The reports will be prepared for review and comment, followed by modifications and submittal to the City. Willdan anticipates one draft submittal of each document and one final version of each document.
Task 1: Consulting Services
a) Review soil analytical data and prepare summary letter of findings and recommendations. b) Discuss with City staff findings and recommendations.
Task 2: Additional Assessment - Soil Sampling
a) Prior to the field activities, Converse will prepare a technical memorandum work plan outlining the proposed sampling procedures and locations and prepare a revised site-specific health and safety plan. The work plan will be submitted to City staff for review and approval. b) Converse will obtain soil-boring permits from the County of Los Angeles Environmental Health Division.
c) Proposed field activities include the advancement of up to eight (8) borings. Seven (7) borings are proposed to be advanced to maximum depths of 8-feet beneath ground surface (bgs). One (1) boring, in the vicinity of geotechnical boring B-2, is proposed to be advanced to a depth of 20-feet bgs. Soil borings are to be advanced using direct-push drilling methods.
Soil samples are proposed to be collected from each bore at depths of 1, 2, 4, 6, and 8-feet bgs, with additional samples collected from the deeper 20-foot bore at depths of 12, 16, and 20-feet bgs.
d) Initially, soil samples from depths of 1 and 2-feet bgs (16 samples) from each of the eight (8) borings will be analyzed by Environmental Protection Agency (EPA) Test Method 6010 for Total Threshold Limit Concentration (TTLC) lead. Remaining samples will be archived pending the results of the initial samples analyses. However, for budgeting purposes it is assumed that up to twenty-four of the archived samples will be analyzed for a total of up to forty samples analyzed.
e) A summary report will be prepared following completion of field activities and receipt of analytical results. Included in the report will be a summary of the fieldwork and methodologies, as well as a discussion and summary of the analytical results. Converse will also present our conclusions and recommendations, if any. Copies of summary tables of sample analytical results, and laboratory analytical reports with chain of custody documentation will be provided in the report. A California Professional Geologist (PG) will sign the report.
Schedule and Deliverables
Our services will be initiated within one week after notice to proceed is received. The field investigation for the step-out soil sampling will be initiated within one week after notice to proceed. Note, one day is anticipated to be required to complete the step-out sampling field work.
May 23, 2024
Cudahy Park Renovation – Amendment No. 3
Additional Soils Analysis Testing
New Park Electrical Systems Upgrades
One PDF electronic copy of the draft soil sampling report will be submitted to the City within 3 weeks after the field work is completed. After review comments are reviewed and addressed, one electronic copy of the final report will be submitted to the City within 2 weeks.
Additional Information
The boring locations and actual samples to be analyzed may differ than what is stated in the scope of work depending on field conditions. If conditions are encountered that are significantly different than those anticipated, services not specifically proposed herein may be required to achieve the objective of this assessment. Converse will not proceed with these unanticipated services without receipt of a written authorization and agreement to the additional services. If the scheduled scope of work cannot be performed due to circumstances beyond our reasonable control, Willdan will stop the work and consult with the City to assess the situation and discuss the next course of action in moving forward with the intended scope of work herein.
Furthermore, the soil bores will be backfilled with hydrated bentonite chips. As a result, the surface may settle or bulge over time. We recommend the City monitor the boring sites and address any mounding or settlement depressions that might occur to prevent trip and fall injuries from occurring near the backfilled boring locations.
PART B - NEW PARK ELECTRICAL SYSTEMS POWER SUPPLY UPGRADES Project Description and Understanding
During the site visit with our subconsultant, the electrical engineer observed certain elements of the current electrical system and has determined that a full power supply service, separate from the existing electrical system, would need to be put in place.
At the start of the electrical and lighting design there were expectations that the existing site electrical system could handle the new electrical improvements. However, after our site investigation that is not the case. We became aware that the power for the existing park was supplied from the existing City Hall’s main switchboard and were determined that we cannot use this power feed connection.
As a result of our investigation, the entire park renovations (pertaining to electrical demands) including the baseball field lighting, basketball, tennis, skateboard, pedestrian, and splash pad must be applied to a new electrical service feed with SCE. And as determined, to properly illuminate the two baseball fields, will require large electrical loads thus requires the new electrical service feed to be larger in size- therefore cannot be connected to the existing metered pedestal meter (which could not handle by only upgrading the existing meter pedestal). This design work requires additional effort in engineering work with the electrical purveyor Southern California Edison (SCE).
Scope of Work
a) Provide new electrical service power feed for the park which includes the baseball field, storage building, stage/amphitheater and power provision for the splash pad and water feature at Bedwell Hall. All the electrical distribution systems will be from the new main switchboard service.
b) Coordinate the new electrical service with SCE engineer and provide one site meeting with SCE.
May 23, 2024
Cudahy Park Renovation – Amendment No. 3
Additional Soils Analysis Testing
New Park Electrical Systems Upgrades
c) Provide baseball fields new sport lighting circuits, and coordinate the lighting specification, lighting control and installation with MUSCO lighting company. d) Provide panel schedule, single line diagram and load calculations of new power service. e) Provide construction administration support for the related services noted above.
Schedule and Deliverables
Our services for the additional electrical work will continue as part of the overall preparation of the construction document package. The field investigation with a SCE representative is scheduled for the second week in June.
FEES
Part A - Additional Soils Analysis Testing $29,900.00
Part B - New Park Electrical Systems Upgrades $5,000.00 ____________________________________________________
Total Not to Exceed Fee $34,900.00
Respectfully Submitted,
WILLDAN ENGINEERING
John Hidalgo, RLA
Principal Project Manager
Landscape Architectural Services
Cudahy Park Renovations, Cudahy, CA
BORING LOCATION MAP
112093-4000 FIGURE 3
B-1 (20 feet)
B-2 (20 feet)
P-1 (5 feet)
5 EXHIBIT “B”
SCOPE OF WORK
August 7, 2025
Victor Maria Santiago
Parks and Recreation Manager
City of Cudahy
5220 Santa Ana Street
Subject: Fee Proposal for Additional Design Services for Cudahy Park Renovation Project - Design Phase Engineering Services for the Preparation of Plans, Specifications and Estimate
Amendment No. 4
Dear Mr. Santiago,
This proposal supplements our professional services agreement dated December 6, 2022, for the preparation of PS&E for the Cudahy Park Renovation Project. Please find below our project understanding and fee for the above-mentioned subject title.
PROJECT UNDERSTANDING
As per our teleconference meeting between City staff and Willdan on June 12, 2025, and an email from the City dated May 20, 2025 with a marked-up park site plan attachment illustrating the City’s request for recommending changes to the construction plans, the following revisions are noted below.
1. The primary revision to the current construction plans is to divide the park renovations into two phases. This involves preparing a separate construction plans package for Phase 1 and Phase 2, respectively. Both construction bid packages will consist of plans, specifications, and opinion of probable costs suitable for public bidding.
2. Relocate the bioswales/basins to the south property line of the park- located along the residential properties.
3. Illustrate on plans additional concrete walkways removals and replacement at designated areas.
Additional Fees for Design Services Include:
1) Preparing the Construction Documents
for a Phase 1 and Phase 2 Approach $13,092
2) Modification to the Irrigation and Plans
Resulting from the Bio-Swales Relocation $4,364
3) Modification to Grading and Drainage
Plans Resulting from the Bio-swales Relocation $3,150
Total Not-to-Exceed Fee $20,606
August 7, 2025
Cudahy Park Renovation – Amendment No. 4
Respectfully Submitted,
WILLDAN ENGINEERING
John Hidalgo, RLA
Principal Project Manager
Landscape Architectural Services
Blank Page
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 1 of 2
STAFF REPORT
Date: October 7, 2025
To: Honorable Mayor/City Council/Agency Members
From: Juan Arauz/Richard Iglesias Interim City Managers By: Raul Diaz, Public Works Director
Subject: First Reading and Introduction of Ordinance No. 761, Approving the City’s Membership in Clean Power Alliance of Southern California
RECOMMENDATION
The City Council is requested to adopt the attached ordinance (Attachment “A”) approving a Joint Powers Agreement (Attachment “B”) to enter and participate in the Clean Power Alliance of Southern California (“CPA”), implementing a Community Choice Aggregation (“CCA”) program.
BACKGROUND
The City of Cudahy has been actively investigating options to provide electric power services to constituents within its service area with the intent of achieving greater local involvement over the provision of electric services and promoting renewable energy at competitive rates.
On September 24, 2002, the Governor signed into law Assembly Bill 117 (Stat. 2002, Ch. 838; see California Public Utilities Code section 366.2; hereinafter referred to as the “Act"), which authorizes any California city or county, whose governing body so elects, to combine the electricity load of its residents and businesses in a community-wide electricity aggregation program known as a CCA. The Act expressly authorizes participation in a CCA program through a joint powers agency.
Through Docket No. R.03-10-003, the California Public Utilities Commission has issued various decisions and rulings addressing the implementation of CCA programs, including a procedure by which the California Public Utilities Commission will review “Implementation Plans," which are required for submittal under the Act as the means of describing the CCA program and assuring compliance with various elements contained in the Act.
Item Number
14C
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 2 of 2
ANALYSIS
CPA offers three tier rates defined by the amount of renewable energy in the portfolio tier:
Lean (40% renewable), Clean (50% renewable), and Green (100% renewable). The City Council will be responsible for establishing the default rate for the City for all customers to be automatically enrolled; all customers will have the option to select their desired renewable energy tier or to opt out of the program.
One of the foundational goals of the 2023 Draft Climate Action and Adaptation Plan (CAAP) is transitioning to 100% renewable energy by 2050; membership in the CPA is identified as a “Top 10 Biggest Bang for Your Buck” key strategy for reaching this foundational goal.
Should the City opt in as a CPA customer, the financial impact on the City’s electricity costs will ultimately be determined by the renewable tier rate selected. While there are no rate guarantees, CPA’s monthly rates, inclusive of Southern California Edison (“SCE”) delivery charges, averaged +/- 5% of SCE’s rates over the last three years, depending on the tier rate.
CONCLUSION
Motion to read the title of the attached ordinance, waive further reading, and introduce the ordinance on a roll call vote; (ii) Authorize implementation of a CCA program; and (ii) Approve the City’s membership in the CPA of Southern California, a Joint Powers Authority.
FINANCIAL IMPACT
There are no direct costs associated with joining the CPA.
ATTACHMENTS
A. Draft Ordinance No. 761 Approving the Joint Powers Agreement for CPA B. CPA Amended and Restated Joint Powers Agreement
ORDINANCE NO. 761
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA, APPROVING THE JOINT POWERS
AGREEMENT FOR CLEAN POWER ALLIANCE OF
SOUTHERN CALIFORNIA AND AUTHORIZING THE
IMPLEMENTATION OF A COMMUNITY CHOICE
AGGREGATION PROGRAM
WHEREAS, the City of Cudahy (“City”) is a general law city, incorporated under the laws of the State of California (“State”); and
WHEREAS, the City has been actively investigating options to provide electric services to constituents within its service area with the intent of achieving greater local involvement over the provision of electric services and promoting renewable energy at competitive rates; and
WHEREAS, on September 24, 2002, the Governor signed into law Assembly Bill 117 (Stat. 2002, Ch. 838; see California Public Utilities Code section 366.2; hereinafter referred to as the “Act"), which authorizes any California city or county, whose governing body so elects, to combine the electricity load of its residents and businesses in a community-wide electricity aggregation program known as Community Choice Aggregation; and
WHEREAS, the Act expressly authorizes participation in a Community Choice Aggregation (CCA) program through a joint powers agency; and WHEREAS, through Docket No. R.03-10-003, the California Public Utilities Commission has issued various decisions and rulings addressing the implementation of CCA programs, including a procedure by which the California Public Utilities Commission will review “Implementation Plans," which are required for submittal under the Act as the means of describing the CCA program and assuring compliance with various elements contained in the Act; and
WHEREAS, the Clean Power Alliance of Southern California (CPA) is a joint powers authority established pursuant to California Government Code section 6500 et seq. and California Public Utilities Code section 366.2(c) and a Joint Powers Agreement (“Joint Powers Agreement"), which purposes include the following:
To form a Joint Powers Authority known as “Clean Power Alliance of Southern California” (formerly known as “Los Angeles Community Choice Energy Authority”); and
To specify the terms and conditions by which participants may participate as a group in energy programs, including the implementation of a CCA program; and WHEREAS, an Implementation Plan Addendum will be submitted for review and adoption by the CPA Board of Directors; and
Attachment A Page 475 of 556
Ordinance No. 761
WHEREAS, Community Choice Aggregation by and through CPA appears to provide a reasonable opportunity to accomplish all of the following:
To provide greater levels of local involvement in and collaboration on energy decisions;
To increase the amount of renewable energy available to CPA energy customers;
To provide price stability, long-term electricity cost competitiveness and other benefits for the community; and
To reduce greenhouse gas emissions related to the electricity sector; and WHEREAS, the Act requires CCA program participants to individually adopt an ordinance (“CCA Ordinance") electing to implement a CCA program within its jurisdiction by and through its participation in CPA; and WHEREAS, it is in the public's interest and welfare to establish a CCA program within the City; and
WHEREAS, the Joint Powers Agreement expressly allows the City to withdraw its membership in CPA by complying with requirements, liabilities, and obligations specified in Section 8 of the Joint Powers Agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are incorporated as though fully set forth herein.
SECTION 2. Based upon the findings and declarations set forth in this ordinance, and in order to provide businesses and residents within the jurisdictional boundaries of the City with a choice of power providers and with the benefits described in the recitals above, the City Council hereby elects to implement a CCA program within the City's jurisdictional boundaries. Upon approval and execution of the Joint Powers Agreement, the City will implement the CCA program by and through the City's participation in CPA.
SECTION 3. That the City Council hereby approves the Joint Powers Agreement and directs that the City proceed with the participation in CPA.
SECTION 4. That the City Council declares that, should any provision, section, paragraph, sentence, or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, or words of this ordinance as hereby adopted shall remain in full force and effect.
Ordinance No. 761
SECTION 5. That this ordinance shall become effective thirty (30) days after its adoption.
SECTION 6. That the City’s membership in the Joint Powers Agreement is contingent upon approval of CPA’s Implementation Plan Addendum by the California Public Utilities Commission (CPUC), and if the CPUC rejects the Implementation Plan Addendum or specifies an enrollment date later than 2027, the City Council may rescind this ordinance on or before November 1, 2026 without being subject to the provisions of Section 8 of the Joint Powers Agreement.
SECTION 7. That the City Council finds that it has the authority to adopt this ordinance, that the ordinance is constitutionally valid, and that the ordinance is consistent with the general powers and purposes of the City.
SECTION 8. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at a regular meeting on this ____ day of _____________ 2025.
Elizabeth Alcantar Loza
Mayor
ATTEST:
Richard Iglesias
City Clerk
Ordinance No. 761
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. 761 was introduced for a first reading on the ___th day of __________2025 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of _________ 2025 by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 1 of 2
STAFF REPORT
Date: October 7, 2025
To: Honorable Mayor/City Council/Agency Members
From: Juan Arauz/Richard Iglesias Interim City Managers Subject: Adoption of Ordinance No. 762 Amending Title 1, Chapter 28 of the Cudahy Municipal Code establishing requirements for the Spanish translation of public notices and outreach materials.
RECOMMENDATION
The City Council is requested to adopt Ordinance No. 762 (Attachment “A”), establishing requirements for the Spanish translation of public notices and outreach materials by and/or on behalf the City and its consultants/contractors to Cudahy residents and businesses.
BACKGROUND
At the August 19, 2025 regular meeting, the City Council asked staff to prepare an ordinance requiring that City notices and other written materials disseminated to Cudahy residents and businesses be translated into Spanish. The purpose of this request is to ensure that residents and business owners who prefer Spanish as their primary language can understand information sent to them by and/or on behalf the City.
ANALYSIS
While the City has produced Spanish translation of notices in the past, it has not been a consistent requirement. If adopted, the attached ordinance would require that City notices and outreach materials, such as mailed notices and flyers, be translated from English to Spanish before distribution.
If adopted, the ordinance would remove language as a barrier, make it easier for residents to follow City programs and services, and improve response to public notices and outreach materials. Having a municipal code requirement in place gives staff clear direction when preparing materials and reinforces the City’s commitment to reaching all residents in a consistent way.
Item Number
14D
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 2 of 2
CONCLUSION
If adopted, the attached ordinance would require that City notices and outreach materials, such as mailed notices and flyers, be translated from English to Spanish before distribution.
STRATEGIC PLAN CORRELATION
Goal F. Communication and Outreach
4. Identify methods to connect with community members, including soliciting input on a regular basis.
FINANCIAL IMPACT
Currently, city staff is able to translate most notices and materials from English to Spanish inhouse. The attached ordinance would also require that contractors and consultants distributing materials on behalf of the City also translate materials from English to Spanish, which most already do. Therefore, the adoption of the attached ordinance is not anticipated to have an impact on the City’s general fund.
ATTACHMENTS
A. Draft Ordinance No. 762
ORDINANCE NO. 762
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA AMENDING SECTION 1.28.030
(FILLING DOCUMENTS) OF CHAPTER 1.28 (NOTICES AND
FILINGS) OF TITLE 1 (GENERAL PROVISIONS) AND
ADDING SECTION 1.28.040 OF THE CUDAHY MUNICIPAL
CODE, ESTABLISHING REQUIREMENTS FOR THE
SPANISH TRANSLATION OF PUBLIC NOTICES AND
OUTREACH MATERIALS
WHEREAS, the City of Cudahy (“City”) is a general law city, incorporated under the laws of the State of California (“State”); and
WHEREAS, according to the 2020 Census data, the City has a population of 22,811, with 95.9% of the population being Hispanic or Latino; and WHEREAS, the City is comprised of both English and Spanish speakers; and WHEREAS, Spanish translation is essential for all residents to be informed, engaged, and understand community matters; and
WHEREAS, the City Council seeks to ensure that public notices and outreach materials from the City and its consultants/contractors are translated from English into Spanish; and
WHEREAS, on August 19, 2025, the City Council provided direction to prepare an ordinance establishing requirements for citywide notices to be translated in Spanish; and WHEREAS, the City Manager is authorized to make minor editorial updates to the proposed amendment prior to the publication of the code amendments, as long as the City Attorney determines that such changes are not substantial.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES ORDAIN AS FOLLOWS:
SECTION 1. The facts set forth in the recital paragraphs above are true and correct and incorporated herein by this reference.
SECTION 2. Section 30 of Chapter 28 of Title 1 of the Cudahy Municipal Code is hereby amended in its entirety to read as follows:
“1.28.030 Filing documents. Spanish Translation
Attachment A Page 481 of 556
Ordinance No. 762
The mayor, the city clerk, the city manager, and the city attorney are each hereby appointed authorized agents of the city for the filing with such offices and officers of the state and of the county of certified copies of ordinances and resolutions and such other documents as may be required for the proper and efficient conduct of the city’s business. (Ord. 476 § 8. 2002 Code § 2-8.3).
All public notices and outreach materials from the City and its consultants/contractors to Cudahy residents and businesses shall be translated from English to Spanish.”
SECTION. Chapter 28 of Title 1 of the Cudahy Municipal Code is hereby amended to include Section 40 which shall read as follows:
“1.28.040 Filing documents.
The mayor, the city clerk, the city manager, and the city attorney are each hereby appointed authorized agents of the city for the filing with such offices and officers of the state and of the county of certified copies of ordinances and resolutions and such other documents as may be required for the proper and efficient conduct of the city’s business.” SECTION 4. CEQA. This Ordinance is not subject to CEQA under the general rule set forth in Section 15061 (b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment.
SECTION 5. Inconsistent Provisions. Any provision of the Cudahy Municipal Code, or appendices thereto, that conflicts with the provisions of this Ordinance, to the extent of such conflict and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
SECTION 7. Construction. This Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed considering that intent. To the extent the provisions of the Cudahy Municipal Code as recommended for amendment by this Ordinance are substantially the same as the provisions of that Cudahy Municipal Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 8. Publication and Effective Date. The Mayor shall sign, and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the
Ordinance No. 762
official newspaper within fifteen (15) days after its adoption. This Ordinance shall become effective thirty (30) days after adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at a regular meeting on this ____ day of _____________ 2025. ______________________________
Elizabeth Alcantar Loza
Mayor
ATTEST:
____________________________
Richard Iglesias
City Clerk
Ordinance No. 762
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. 762 was introduced for a first reading on the ___th day of __________2025 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of _________ 2025 by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 1 of 2
STAFF REPORT
Date: October 7, 2025
To: Honorable Mayor/City Council/Agency Members
From: Juan Arauz/Richard Iglesias Interim City Managers Subject: Adoption of Ordinance No. 763 Amending Subsection 1 of Section 5.14.040 (For Cause Termination of Tenancy) and Adding Subsection 2 of Section 5.14.040 (For Cause Termination of Tenancy) of Chapter 5.14 (Just Cause Tenant Protections) of Title 5 (Business Licenses and Regulations) of the Cudahy Municipal Code
RECOMMENDATION
The City Council is requested to adopt Ordinance No. 763 (Attachment “A”), amending the For Cause Termination of Tenancy section of Section 5.14.040.
BACKGROUND/ANALYSIS
On June 6, 2023, the City of Cudahy (“City”) adopted Ordinance No. 737, establishing among other things, the “Just Cause Tenant Protections” for residents. Over the last two years the City has seen firsthand the positive impacts of Chapter 5.14 and the protections it provides for residents.
The City seeks to expand the protections provided under Chapter 5.14 (Just Cause Tenant Protections) by establishing a minimum threshold for eviction in cases where a tenant has missed rent. Under the proposed ordinance, a landlord may only initiate an eviction if the amount of rent missed exceeds one month of the fair market rent for the Los Angeles metro area, as determined annually by the U.S. Department of Housing and Urban Development. The ordinance also clarifies the definition of what constitutes a violation of a material term of the rental agreement between landlords and tenants.
CONCLUSION
If adopted, the attached ordinance would establish a minimum threshold for an eviction by landlord of a tenant for unpaid rent and clarifies the definition of a material violation of a rental agreement.
Item Number
14E
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 2 of 2
FINANCIAL IMPACT
There is no financial impact related to adoption of the proposed ordinance.
ATTACHMENTS
A. Draft Ordinance No. 763
ORDINANCE NO. 763
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CUDAHY, CALIFORNIA, AMENDING SUBSECTION 1 OF
SECTION 5.14.040 (FOR CAUSE TERMINATION OF
TENANCY) AND ADDING SUBSECTION 2 OF SECTION
5.14.040 (FOR CAUSE TERMINATION OF TENANCY) OF
CHAPTER 5.14 (JUST CAUSE TENANT PROTECTIONS) OF
TITLE 5 (BUSINESS LICENSES AND REGULATIONS) OF
THE CUDAHY MUNICIPAL CODE
WHEREAS, the City of Cudahy (“City”) is a general law city, incorporated under the laws of the State of California (“State”); and
WHEREAS, on June 6, 2023, the City adopted Ordinance No. 737, establishing the “Just Cause Tenant Protections” for residents; and
WHEREAS, over the last two years the City has seen firsthand the positive impacts of Chapter 5.14; and
WHEREAS, the City desires to further expand the protections available under Chapter 5.14 (Just Cause Tenant Protections).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUDAHY DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and incorporated into the body of this Ordinance by this reference.
SECTION 2. Subsections 1(a) and 1(b) of Section 5.14.50 (For Cause Termination of Tenancy) of Chapter 5.14 (Just Cause Tenant Protections) of Title 5 (Business Licenses and Regulations) of the Cudahy Municipal Code is hereby amended in its entirety to read as follows:
“5.14.050 For Cause Termination of Tenancy
(1) For Cause Termination of Tenancy. A landlord may bring an action to recover possession of a rental unit only upon one of the following grounds:
a. Failure to Pay Rent. The tenant has failed to pay rent to which the landlord is entitled, including amounts due under Section 5.13.100(2)(b); provided, however, that the landlord’s right to evict a tenant lawfully in possession of residential housing under this subdivision is limited to defaults in payment where the amount due exceeds one month of fair market rent for the Los Angeles metro area set annually by the U.S.
Department of Housing and Urban Development for an equivalent sized rental unit as that occupied by the tenant. The written notice to the tenant required under this section shall state the number of bedrooms in the tenant’s rental unit.
Attachment A Page 487 of 556
Ordinance No. 763
b. Violation of Material Term of Rental Agreement. The tenant has violated a lawful obligation or covenant of the tenancy and has failed to cure the violation after having received written notice from the landlord, other than a violation based on:
i. The obligation to surrender possession upon proper notice; or ii. The obligation to limit occupancy, provided that the additional tenant who joins the occupants of the unit thereby exceeding the limits on occupancy set forth in the rental agreement is either the first or second dependent child to join the existing tenancy of a tenant of record or the sole additional adult tenant. For purposes of this section, multiple births shall be considered as one child.
The landlord, however, has the right to approve or disapprove the prospective additional tenant, who is not a minor dependent child, provided that the approval is not unreasonably withheld; or iii. A change in the terms of the tenancy that is not the result of an express written agreement signed by both of the parties. For purposes of this section, a landlord may not unilaterally change the terms of the tenancy under Civil Code Section 827 and then evict the tenant for the violation of the added covenant unless the tenant has agreed in writing to the additional covenant. The tenant must knowingly consent, without threat or coercion, to each change in the terms of the tenancy. A landlord is not required to obtain a tenant’s written consent to a change in the terms of the tenancy if the change in the terms of the tenancy is authorized by Cudahy Municipal Code Section 5.13.050, or if the landlord is required to change the terms of the tenancy pursuant to federal, state, or local law.”
SECTION 3. Section 5.14.050 (For Cause Termination of Tenancy) of Chapter 5.14 (Just Cause Tenant Protections) of Title 5 (Business Licenses and Regulations) of the Cudahy Municipal Code is hereby amended to include Subsection 2 which shall read as follows:
“5.14.050 For Cause Termination of Tenancy
(2) Nothing in this section shall exempt a landlord from providing legally required notice of a change in the terms of the tenancy.”
SECTION 4. CEQA. This Ordinance is not subject to CEQA under the general rule set forth in Section 15061 (b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment.
SECTION 5. Inconsistent Provisions. Any provision of the Cudahy Municipal Code, or appendices thereto, that conflicts with the provisions of this Ordinance, to the extent of
Ordinance No. 763
such conflict and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
SECTION 7. Construction. This Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the Cudahy Municipal Code, as amended by this Ordinance, are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 8. Publication and Effective Date. The Mayor shall sign, and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within fifteen (15) days after its adoption. This Ordinance shall become effective thirty (30) days after adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Cudahy at a regular meeting on this ____ day of _____________ 2025.
Elizabeth Alcantar Loza
Mayor
ATTEST:
Richard Iglesias
City Clerk
Ordinance No. 763
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF CUDAHY )
I, Richard Iglesias, City Clerk of the City of Cudahy, hereby certify that the foregoing Ordinance No. XXX was introduced for a first reading on the ___th day of __________2025 and approved for a second reading and adopted by said Council at its regular meeting held on the ___ day of _________ 2025 by the following vote, to-wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Richard Iglesias
City Clerk
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 1 of 3
STAFF REPORT
Date: October 7, 2025
To: Honorable Mayor/Chair and City Council/Agency Members From: Juan Arauz/Richard Iglesias Interim City Managers By: Richard Iglesias, Interim City Manager/City Clerk
Subject: Approval of Second Amendment to Professional Services Agreement for Remote and On-site Translation Services
RECOMMENDATION
It is requested that the City Council approve a Second Amendment to the Professional Services Agreement (PSA) with Language Network, Inc. (Language Network) to provide remote and OnSite Spanish Translation Services for a one-year term, with the total services not to exceed $65,000 annually.
BACKGROUND
1. On October 6, 2022, the City of Cudahy (City) issued a Request for Proposals (RFP) for Translation Services.
2. On November 1, 2022, the City reviewed all proposals.
3. On November 7, 2022, the City notified Language Network that it was the top-ranked proposal in the RFP process and would be recommended to Council for contract approval.
4. On December 6, 2022, the City Council did not approve Language Network’s agreement and instead directed staff to reissue the RFP.
5. On March 6, 2023, the City reissued the RFP for Translation Services.
6. On April 5, 2023, the period to submit proposals closed, and the City received seven proposals in total.
7. On May 24, 2023, the City notified Language Network that it was the top-ranked in the RFP process and would be recommended to Council for contract approval.
Item Number
14F
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 2 of 3
8. On June 6, 2023, the City Council did not approve the agreement with Language Network.
9. On July 18, 2023, the City Council approved agreements with both Language Network and Municipal Translation Company for an amount not to exceed $18,000 per year. The City later began using Language Network exclusively after the second contractor failed to provide adequate proof of insurance, prior invoicing, and a W-9 as required by the City in May 2024.
10. On October 15, 2024, the City Council approved the first amendment to the Professional Services Agreement (PSA) with Language Network, Inc., for an amount not to exceed $42,000 annually.
ANALYSIS
Last year, the City Council approved the first amendment PSA with Language Network for an amount not to exceed $42,000 annually. Since the prior year, prices for translation services have increased, and the City is using these services for Council Meetings, workshops, and town halls as needed. Therefore, staff is now recommending that the City Council approve a second amendment to the agreement with Language Network in an amount not to exceed $65,000 annually.
Neighboring cities also have translation services agreements in place, providing their residents with English-to-Spanish translation. The City of Bell currently contracts with Municipal Translation Services with an amount not to exceed $55,000 annually. The City of Bell Gardens contracts with Samantha Lubrani for an amount not to exceed $28,000 annually. The City of Maywood contracts with Culture Bridges LLC and was unable to provide its contract amount at this time. The City of South Gate utilizes employees as translators for its Council Meetings, primarily the Executive Assistant, who is paid between $81,720 and $99,336 per year, according to its salary schedule.
CONCLUSION
Translation services are necessary to inform the City’s Spanish-speaking community and encourage participation from those who attend City Council Meetings and other scheduled meetings. City staff recommends that the City Council approve the second amendment PSA with Language Network for remote and on-site translation services to provide these services.
STRATEGIC PLAN CORRELATION
Goal F: Communication and Outreach
4. Identify methods and implement ways to connect with community members, including soliciting input on a regular basis.
“Serving The People” "Sirviendo A La Comunidad"
Staff Report
10/7/2025 Page 3 of 3
FINANCIAL IMPACT
The amount for translation services is not to exceed $65,000 annually. The total cost to perform these services will vary depending on special meetings, town hall meetings, or other meetings where translation services are needed. The services will be funded through the City’s general fund.
ATTACHMENTS
A. Second Amendment Professional Services Agreement between the City of Cudahy and Language Network, Inc
1 2025
SECOND AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT
(Engagement: Translation Services)
(Parties: Language Network Inc. and City of Cudahy)
THIS SECOND AMENDMENT (hereinafter, “Second Amendment”) to that certain agreement entitled Professional Services Agreement”, dated July 18, 2023 (hereinafter, the “Master Agreement”), is hereby made and entered into this ____ day of ______ 2025 (hereinafter, the “Effective Date”) by and between the CITY OF CUDAHY, a municipal corporation (hereinafter, “CITY”) and Language Network, Inc., (hereinafter, CONSULTANT”). For purposes of this Second Amendment, the capitalized term “Parties” shall be a collective reference to both CITY and CONSULTANT. The capitalized term “Party” may refer to either CITY or CONSULTANT, interchangeably as appropriate.
RECITALS
This Second Amendment is made and entered into with respect to the following facts:
WHEREAS, on July 18, 2023, the Parties executed and entered into the Master Agreement with Language Network, Inc. to provide professional translation services; and WHEREAS, the Master Agreement was subsequently amended on July 17, 2024, by way of a First Amendment, which extended the term by two (2) years and increased the Not-To-Exceed amount to FORTY-TWO THOUSAND DOLLARS ($42,000) per fiscal year (hereinafter the “First Amendment”); and
WHEREAS, the Master Agreement, as amended by way of the First Amendment is attached and incorporated hereto as Exhibit “A”; and WHEREAS, the Parties now agree to extend the term of the Master Agreement and amend the Rate Sheet attached and incorporated hereto as Exhibit “B.” WHEREAS, the execution of this Second Amendment was approved by the Cudahy City Council at its Regular Meeting of October XX, 2025, under Agenda Item No. ____.
NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:
SECTION 1. The recitals stated above are true and correct and incorporated by reference herein.
SECTION 2. Section 1.1 “Term” of the Agreement is hereby amended, extending the term to July 18, 2026.
Attachment A Page 494 of 556
2 SECTION 3. The Not-To-Exceed Sum as set forth in Section 1.4 of the Master Agreement is hereby increased by an additional Twenty-Three Thousand ($23,000) for a new Not-To-Exceed Sum of SIXTY-FIVE THOUSAND DOLLARS ($65,000.00) per fiscal year.
SECTION 4. Except as otherwise set forth in this Second Amendment, the Master Agreement, shall remain binding, controlling, and in full force and effect. Section 6.19 of “Entire Agreement” provision of the Master Agreement notwithstanding, this Second Amendment, together with the Master Agreement, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
SECTION 5. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the provisions of the Master Agreement, the provisions of this Second Amendment shall govern and control to the extent of the conflict or inconsistency and no further.
(SIGNATURES ON NEXT PAGE)
3 IN WITNESS WHEREOF, the Parties hereto have caused this Second Amendment to be executed on the day and year first appearing above.
CITY OF CUDAHY:
By: ________________________________
Juan Arauz, Interim City Manager
Date:
APPROVED AS TO FORM:
By: ________________________________
Stephanie Arechiga, City Attorney
Date:
LANGUAGE NETWORK, INC:
By: ____________________________
Jordan Evans, CEO
Date:
4 EXHIBIT “A”
FIRST AMENDMENT / MASTER AGREEMENT
rc
lFOB
2024
,.."JJ5i;^i^T,".T',.V,Hl?If ,",,no,
WITH LANGUAGE NETWORI(, INC.
THIS FIRST AMENDMENT ("First Amendment") to the Professional Services Agreement (''Agreement") dated July 18,2023, is hereby entered into this l Tth day of luly 2024 ("Effective Date"), by and between the City of Cudahy, a municipal corporation ("City") and Language Network, Inc., ("Consultant"). For purposes of this First Amendment, the capitalized term "Parties" shall be a collective reference to the City and Consultant and the capitalized term "Party" shall refer to the City or Consultant interchangeably, as appropriate.
RECITALS
This First Amendment is made and entered into with respect to the following facts:
WHEREAS, on October 6,2022, the City issued a Request for Proposals ("RFP") for Spanish translation services for City meetings; and
WHEREAS, at the close of the RFP period the City staff reviewed all proposals and determined that Consultant submitted the top-ranking proposal; and WHEREAS, on December 6, 2022, the City Council instructed staffto recirculate the RFP; and
WHEREAS, on March 6,2023, staff recirculated the RFP and received a total of seven proposals; and
WHEREAS, on May 24,2023, the City determined that Language Network was the topranking proposal; and WHEREAS, on July 18,2023, at a regularly scheduled meeting, the City Council approved the execution of agreements with translations service providers, inclusive of Consultant, for an amount not to exceed $ 18,000; and
WHEREAS, the City executed a Professional Services Agreement with Consultant on July 17,2023 attached hereto and incorporated by reference as Exhibit "A"; and WHEREAS, since the execution of the agreements with both vendors, one vendor has become non-compliant with the City's requirements, requiring the City to rely solely on Consultant's services for all City meetings; and
WHEREAS, additional authorizations are required in order to continue to provide translation services for the City's residents.
2 3
NOW, THEREFORE, in consideration of the mutual agreement contained herein, and other good and valuable consideration. the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree to amend the Agreement as follows:
AGREEMENT
The recitals stated above are true and correct and incorporated by reference in full, herein.
Capitalized terms used in this Agreement and not otherwise defined, shall have the meanings ascribed in the Agreement.
Section I . I of the Agreernent is hereby deleted in its entirety and replaced with the following:
TERM: This Agreement shall have a term commencing from the Effective Date through July 17,2025. (hereinafter, the "Term" and may be extended by the City administratively a maximum of two (2) one-year extension terms *'ithout having to return to City Council for approval. Nothing in this Section l.l shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination) below.
Section I .4 of the Agreement is hereby deleted in its entirety and replaced with the following:
COMPENSATION: CONSULTANT shall perform the Work in accordance witlr the "FEE PROPOSAL" which is attached and incorporated hereto as Exhibit "C" (hereinafter, the "COMPENSATION RATE"). The foregoing notwithstanding, CONSUUIANT's total compensation for the performance of all Work contemplated under this Agreement, will not exceed the budgeted sum of FORTYTWO THOUSAND DOLLARS ($42,000.00) every fiscal year (hereinafter, the "Not-to-Exceed Sum") during the Term of this Agreement unless such added expenditure is first approved by the City Council. In the event CONSULTANT's charges are projected to exceed the aggregate Not-to-Exceed Sum prior to the end of the fiscal year, CITY may suspend CONSUIjIANT's perlormance pending CITY approval of any anticipated expenditures in excess of the aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.
Section 2.2 of the Agreement is hereby deleted in its entirety and replaced with the following:
CONS ULTANT REPRESENTATIVE. CONSULTANT heTeby designates Brenda Rourcke to act as its representative for the performance of this Agreement (hereinafter, "CONSULTANT Representative"). CONSULIANT Representative 4 5
6 will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. CONSULTANT Representative or their designee will supervise and direct the performance of Work, using their best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the CONSULTANT Representative shall constitute notice to CONSULTANT.
Section 6.4 of the Agreement is hereby deleted in its entirety and replaced with the following:
NOTICES All notices permitted or required under this Agreement will be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
CONSI]LTANT:
Language Netvvork, Inc.
8506 Santa Monica Blvd #65575
West Hollywood, CA 90069
Attn: Brenda Rourcke
Phone: (949) 733-2449
Such notices will be deemed effective when personally delivered or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Parties at the applicable address.
Exhibit "C" of the Agreement is hereby deleted and replaced with a new Rate Schedule attached and incorporated by reGrence herein as Exhibit "B." The provisions ofthis First Amendment shall be deemed a part ofthe Agreement and except otherwise provided under this First Amendment, the Agreement and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this First Amendment and the provisions of the Agreement, the provisions of this FirstAmendment shall control, but only in so far as such provisions conflict with the Agreement and no further.
This First Amendment is entered into under and pursuant to the laws of the State of California and shall be interpreted and enforceable in accordance therewith.
This First Amendment to the Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.
9 l0
ISIGNATURES APPEAR ON FOLLOWING PAGE)
CITY:
City of Cudahy
City Clerk's Office
5220 Santa Ana Street
Cudahy, CA 90201
Phone: (323) 773-5143
Attn: Richard Iglesias
7. 8.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed by their respective duly authorized representatives, as of July 17 ,2024.
CITY OF CUDAHY: LANGUAGE NETWORK, INC:
By By:
la, Jordan Evans, CEO
Date 09t19t2024
APPROVED AS TO FORM:
Stephanie Attorney
City
By,
/o/ z 772 ,
<-.-7.-
Date
EXHIBIT *A"
PROFESSIONAL SERVICES AGREEMENT
2023
PROFESSIONAL SERVICES AGREEMENT
(Engagement: TRANSLATION SERVICES)
(Parties: Language Network lnc. and City of Cudahy)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, "Agreement") is made and entered into '181h day of July 2023 (hereinafter, the "Effective Date") by and between the CITY OF CUDAHY, a municipal corporation (hereinafter, "ClTY") and LANGUAGE NETWORK, (hereinafter, "CONSULTANT"). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term "Pa(ies." The capitalized tem "Party" may refer to CITY or CONSULTANT interchangeably, as appropriate.
RECITALS
WHEREAS, CITY requires professional translation services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and
WHEREAS, the execution of this Agreement was approved by the Cudahy City Council at its Regular Meeting of July 18, 2023, under Agenda ltem No. 14,A.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
1.1 TERM: This Agreement shall have a term commencing from the Effective Date through July 17, 2024, (hereinafter, the 'Term") and may be extended by the City administratively a maximum of two (2) one-year extension terms without having to return to City Council for approval. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY's ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination) below.
A Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled "Request for Proposal Translation Services" (hereinafter, "CITY RFP') and the written proposal of CONSULTANT entitled "Translation and lnterpretation Services" (hereinafter, the "CONSULTANT Proposal"). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit "A" and "8" L
ENGAGEIMENT TERIMS
1.2 SCOPE OF SERVICES:
respectively. The term "Scope of Work" shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term "Work" shall be a collective reference to all the various services and tasks referenced in the Scope of Work. ln the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. ln the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control." .1 .3 PROSECUTION OF WORK
CONSULTANT shall perform the Work contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreemenl be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work orde(s) issued by the City Representative (each such written request hereinafter referred to as a "Work Orde/'). Each Work Order shall include the following information:
'l . A detailed description of the specific services or tasks requested;
2. The location of where the particular services or tasks are to be performed, if applicable;
3. A not-to-exceed budget for performing the services or tasks;
4. A timeline for completing the requested services or tasks;
5. Any other information CITY deems necessary and relevant to the requested services or tasks; and
6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.
CONSULTANT shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 1 .3(A) above;
CONSULTANT shall perform the Work continuously and with due diligence so as to complete the Work by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner A
B.
C.
D
E
interfere with the work of CITY, its employees or other consultants, contractors or agents;
CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT's employees; and
CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.
F
1.4 COMPENSATION: CONSULTANT shall perform the Work in accordance with the 'FEE PROPOSAL" which is attached and incorporated hereto as Exhibit "C" (hereinafter, the "COMPENSATION RATE'). The foregoing notwithstanding, CONSULTANT's total compensation for the performance of all Work contemplated under this Agreement, will not exceed the aggregate budgeted sum of EIGHTEEN THOUSAND ($18,000.00) (hereinafter, the "Nolto-Exceed Sum") during the Term of this Agreement, unless such added expenditure is first approved by the Cily Council. ln the event CONSULTANT's charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT's performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Nolto-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.
1.5 PAYMENT OF COMPENSATION: The Nolto-Exceed Sum will be paid to CONSULTANT in monthly increments as lhe Work is completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. lf the amount of CONSULTANT's monthly compensation is a function of hours worked by CONSULTANT's personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice.
Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have t.b
the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.7 ABANDONMENT BY CONSULTANT: ln the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT's cessation or abandonment.
il.
PERFORMANCE OF AGREEMENT
2.1 CITY'S REPRESENTATIVE: The CITY hereby designates Alfonso Noyola, City Manager (hereinafter, the "CITY Representative") to act as its representative for the performance of this Agreement. The CITY Representative or their designee will act on behalf of the CITY for all purposes under this Agreement.
CONSULTANT will not accept directions or orders from any person other than the CITY Representative or their designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Stacy Harjer to act as its representative for the performance of this Agreement (hereinafter,'CONSULTANT Representative"). CONSULTANT Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. CONSULTANT Representative or HIS/HER designee will supervise and direct the performance of the Work, using his best skill and attention, and will be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the CONSULTANT Representative will constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by CITY Representative or his or her designees.
2.4 STANDARD OF CARE: PERFO RMANCE OF EMPLOYEES: CONSULTANT
A
B
represents, acknowledges and agrees to the following
CONSULTANT will perform all Work skillfully, competently and to the highest standards of CONSULTANT's profession;
CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. lt is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY's authorized representative.
CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
CONSULTANT will comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with Services. lf CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;
All of CONSULTANT's employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
All of CONSULTANT's employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.
The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT's own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT's failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT's employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to D
E
F
correct any errors or omissions will be commenced immedialely upon their discovery by either Party and will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the CITY Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY's acceptance of any work performed by CONSULTANT or on CONSULTANT's behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT's profession.
2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY's willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. ln recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT's duties or obligations under this Agreement without the prior written consent of the CITY. ln the absence of CITY's prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.
2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. ln the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.
2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT
CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT's strict supervision. CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT's competent and timely
performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY's confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT's exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers' compensation insurance and the like.
2.8 REMOVAL OF EMPLOYEE S OR AGENTS : lf any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants is determined by the CITY Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT's officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.
2.9 COIVIPLIANCE WITH LAWS: CONSULTANT will kee p itself informed of and in compliance with all applicable federal, state or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT's compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S.
Department of Housing and Urbanization.
2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-d iscrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowled ge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY.
CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.
CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by
contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
ilt.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSI.J RANCF : Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:
A. Comme rcial General Liabilitv lnsu rance CONSULTANT will procure and maintain Commercial General Liability lnsurance ("CGL Coverage") as broad as lnsurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.
B Automobile Liabilitv lnsurance: CONSULTANT will procure and maintain Automobile Liability lnsurance as broad as lnsurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability lnsurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.
C. Workers' Comoensation lnsuran cel Emplover's Liabilitv lnsurance : A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.
D. Errors & Omissions lnsurance For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability lnsurance appropriate to CONSULTANT's profession. Such coverage will have minimum limits of no less than One Million Dollars ($1 ,000,000.00) per claim.
3.2 ADDITIONAL INSURED REQUIREIUENTS: The CGL Coverage and the Automobile Liability lnsurance will contain an endorsement naming the CITY and
CITY's elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best's lnsurance Guide, have an A.M. Best's rating of no less than A:Vll. CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no less than BBB according to the latest published edition the Standard & Poor's rating guide. As to Workers' Compensation lnsurance/ Employer's Liability lnsurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT'S INSIJRANCF : All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers. Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers will be in excess of CONSULTANT's insurance and will not contribute with it.
3.5 WAIVER OF SUBROGATION. All insurance covera ge provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT's officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowled ges, understands and agrees, that CITY's ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY's financial well-being and, indirectly, the collective well-being of the residents of the CITY.
Accordingly, CONSULTANT warrants, represents and agrees that it will furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf, and will be on forms provided by the CITY if requested. All certificates of insurance and endorsements will be received and approved by CITY as a condition precedent to CONSULTANT's commencement of any Work or any of the Work. Upon CITY's written request, CONSULTANT will also provide CITY with certified copies of all required insurance policies and endorsements.
The insurance coverage requirement set forth under this Article 3 are in addition to any coverage requirements set forth under Section Vlll (lnsurance Coverages) J. /
of the CITY RFP
3.8 FAILURE TO MAINTAIN COVERAGE: ln the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. ln the alternative, Clry may cancel this Agreement effective upon notice.
3.9 SPECIAL RISKS OR CIRCUMSTANCES. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
4.1 The Parties agree that CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the "ClTY lndemnitees") should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys'fees, litigation costs, orany other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the CITY lndemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT's commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.
CONSULTANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents or volunteers.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY lndemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
IV.
INDEMNIFICATION
4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to either pay CITY promptly for any costs associated with CONSULTANT's obligations to indemnify the CITY lndemnitees under this Article, or related to CONSULTANT's failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. ln the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY's elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT's subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice.
4.6 CITY does not, and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
TERIMINATION
5.'l TERIvIINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written
notice of CITY's intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.
CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. lf this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.
CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY's written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY's ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
ln the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
CONSULTANT will cure the following Events of Defaults within the following time periods:
Within ten (10) business days of CITY's issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY's employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY's employees or agents under this Agreement.
Prior to the expiration of the lO-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 1O-day cure period. The foregoing notwithstanding, A.
B.
CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.28.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the '14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the'14-day cure period. The foregoing notwithstand ing, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
ln addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT's refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT's failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT's and/or its employees' disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT's refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; andior (vii) CITY's discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
CITY will cure any Event of Default asserted by CONSULTANT within fortyfive (45) calendar days of CONSULTANT's issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstand ing, an Event of Default dealing with CITY's failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT's Default Notice to CITY.
CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT's performance under this Agreement pending
c
D
E
CONSULTANT's cure of any Event of Default by giving CONSULTANT written notice of CITY's intent to suspend CONSULTANT's performance (hereinafter, a "Suspension Notice"). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY's ability to suspend this Agreemenl as provided herein.
No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.
No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. ln addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT's breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY's exercise of its remedies under this Agreement.
ln the event CITY is in breach of this Agreement, CONSULTANT's sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
F
G.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES. SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.
6.1 DOCUMENTS & DATA LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term "Documents and Data" means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data , documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT will not use CITY's name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT CONSULTANT warrants and represents that neither vt.
MISCELLANEOUS PROVISIONS
CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT:
Language Network lnc.
8506 Santa Monica Blvd #65575
West Hollywood, CA 90069
Attn: Stacy Harjer
Phone: (949) 733-2446
CITY:
City of Cudahy
City Clerk's Office
5220 Santa Ana Street
Cudahy, CA 9020'l
Phone: (323) 773-5143
Attn: Richard lglesias
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION FURTHER ACTS The Parties will fully cooperate with one another, and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsu ltants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
6.7 CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.
6.8 PROHIBITEDINTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona flde employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
6.9 TIME lS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement will be interpreted and governed according to the laws of the State of California. ln the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. lf, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.
6.11 TTORNEYS' FEES: lf either Party commences an action against the other Party, legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys' fees and all other costs of such action.
6.12 SUCCESSOR S AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties
6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Ag reement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: lf any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.
6.,I6 AMENDMENT: M ODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.
6,17 CAPTIONS The captions of the various articles, sections and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: ln the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.
6. 19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section
6.16, above.
6.20 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section
6.'16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(STGNATURES ON NEXT PAGE)
lN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF CUDAHY: CONSULTANT NAME
By: By:
Alfon Noyola, lC M ordan Evans
City anager N ame
CEO
7128t2023 Title
7128123
Date:
APPROVED AS TO FORM:
By:
Date:
City Attorney
Date: . r,,r', rs roza
EXHIBIT "A"
CITY RFP
rc
I
,F6B
Request for Proposals (RFP)
Translation Services
March 6,2023
Consultants may email questions to the following contact:
Richard lglesias, City Clerk
cityclerk@cityofcudahyca. gov
City of Cudahy
5220 Santa Ana Street
Cudahy, CA 90201
CITY OF CUDAHY
REQUEST FOR PROPOSALS
Translation Services
The City of Cudahy is seeking qualified consultants with experience in providing verbal translation services for public meetings, townhalls, workshops, events, etc. This Request for Proposals ("RFP") provides the scope of work, submission format, guidelines, and evaluation and selection process.
The City's goal is to provide verbal translation seNices to Cudahy residents, many of whom are primarily Spanish speakers.
Translation services required by the City are generally of short duration and specific in nature.
Through this RFP process, the City seeks to establish a Professional Services Agreement with the approved consultant with an authorized contract not-to-exceed $18,000 for one year, with a maximum of two (2) one-year extension terms.
Depending upon the project's scale and particular needs, the consultant may need to demonstrate their ability to undertake the job before the project is assigned. ll. Backoround
Cudahy is located in Southeast Los Angeles County, next to the L.A. River. The City was incorporated on November 10, 1960, and named after its founder, meat-packing baron lvlichael Cudahy, who purchased the land known as Rancho San Antonio in 1908 for development.
Cudahy is 1.1 square miles with a current population of 23,606. The City is a general law city and operates under the council-city manager form of government. ilt. Scope of Work
Consultants shall be expected to provide the following services to the City of Cudahy upon request A. Public Meetings
The City requires Simultaneous interpretation (English/Spanish and Spanish/English) services for in-person city council meetings every first and third Tuesday of each month and other meetings on an as-needed basis for special city council meetings, committee meetings, town hall meetings, workshops, events, and other meetings on Zoom or in person. Consultants must provide all equipment necessary to provide this type of service.
B. EmergencyTranslation
ln the event of a catastrophic event or some other emergency, the City may require verbal translation services.
2lPage
l. lntroduction
lV. Statement of Qualifications Format and Content
The format and sequence of each Consultant Statement of Qualifications ("SOQ") shall be as follows:
A. Provide ofRce location, company history, current number of employees, and contact information.
B. Describe the Consultant in terms of overall capabilities, areas of expertise, certifications, experience, and training concerning the proposed scope of work in Section lll.
C. ldentify availability and accessibility for all City meetings, including the availability of other consultants and alternates; include routine and urgent response times.
D. Please list any current or past comparable contracts or experience. Please indicate:
a. Contracting agency
b. Type of services provided
c. Years of services provided
E. lt is anticipated that services will be billed at hourly rates. Please provide a detailed list of hourly rates or project rates for all services referred to in the scope of work and equipment rental charges (i.e., transmitters, receivers, etc.). lndicate if equipment rental charges are included as part of the project rates. Provide rates for Zoom meetings and in-person meetings if different.
G. Provide a minimum of at least three (3) references. lnclude names, addresses, telephone numbers, and a brief project description.
H. Any additional information the Consultant deems appropriate.
V. SubmittalGuidelines
Submissions shall be emailed to [email protected] or by mail, three hard copies, including a flash drive with an electronic copy of the proposal, in a sealed envelope, package, or in person to the address below:
Richard lglesias
City Clerk
City of Cudahy
5220 Santa Ana Street
Cudahy, CA 90201
Please note that late or incomplete submissions will not be considered or evaluated. 3lPage
F. Resumes and certifications of all consultants providing service.
Any inquiries related to the RFP should be directed to Richard lglesias at (323) 773-5143 ext. 227 or emailed to [email protected].
Submissions will be evaluated utilizing the following criteria . Background and experience ofthe Consultant in conducting similar work (25 points) . Ability to provide translation services verbal or written and complete the work in a correct and timely manner (25 points)
. Accessibility and Availability (25 points)
. Cost ( 15 points)
. References (10 points)
As part of the evaluation process, the City of Cudahy may conduct interviews with consultants whose qualifications closely match the RFP requirements. Upon completion of the evaluation process, the most qualified consultant(s) will be contacted to finalize the Scope of Work and related terms of a professional services agreement. A draft agreement (Attachment A) is included as part of this RFP.
The City of Cudahy reserves the right to reject any and all proposals received, not necessarily accept the lowest bid price submitted, should it be deemed in its best interest to do so.
Clarification of lnformation
The City reserves the right to request clariflcation of information submitted and to request additional information from any consultant.
Submission Validity
The Consultant pricing shall be valid for a minimum of 90 days 4lPage
Vl. Selection Process Timeline
Distribution of RFP: March 6, 2023
Submission deadline: April 5, 2023, at 5:00 p.m.
SOQ are evaluated: Ap(il 1'l ,2023
City Staff interviews top consultants (lf needed): April 13, 2023 City Staff selects consultant(s): Aptil 17,2023
Finalize Agreement(s) with approved consultant(s): April 24, 2023 Agreement(s) subject to Council approval: May 2,2023
Vll. Evaluation and Selection Process
Vlll. General Terms and Conditions
Submission Acceptance
The City reserves the right to accept all or a portion of the Consultant's proposal.
Proposal Preparation Costs
The City shall not be responsible for any costs incurred by the Consultant in preparing, submitting or presenting its response to the RFP.
lnsurance
Consultant, at all times, while performing work under an awarded City Agreement, shall maintain general liability insurance coverage applicable to the services being rendered by the consultant in accordance with California law.
Withdrawal of Proposal Before Closing
Any consultant may request the withdrawal of their submission, either in person, by telephone, or written request, at any time prior to the scheduled closing date and time. Upon receiving the written request to withdraw any proposal, City of Cudahy will consider the Consultant's submission null and void. Withdrawal of Consultant's submission will not prejudice the Consultant's re-submittal for this or any future submissions.
I nterpretation of Documents
During the solicitation period should a Consultant find discrepancies or omissions in the specifications of the RFP, or should the Consultant be in doubt as to their interpretation, the Consultant shall immediately notify the City contact named in the RFP. Should it be found necessary, an addendum will be posted on the city website. Any addenda shall form a part of this solicitation and shall become a part of the submitted proposal.
Public Record
Upon the authorization of consultants, the results will become available. Be advised all information contalned in submissions in response to this solicitation shall be subject to the California Public Records Act (government Code Section 6250 et seq.), and information use and disclosure are governed by this act.
Liens
The Consultant shall pay all sums of money that become due from any labor, services, materials or equipment furnished to consultant on account of said producUservices to be furnished as a result of the RFP and that may be secured by any lien against the City of Cudahy. The Consultant shall fully discharge such lien no later than the time of performance of the obligation.
Federal, State and Local Laws
The Consultant and all sub-contractors shall comply with all applicable federal, state and local laws, rules, and regulations.
5lPage
EXHIBIT "8"
CONSULTANT PROPOSAL
9r h4'lc-usFI
Language Network lnc.
Response to
RFP
Translation and lnterpretation Services
Total Pages: 12
Dated:
April 3rd 2023
CONSULTANT STATEMENT OF QUALIFICATIONS
A. We have neady 12 local key-staff members (in addition to our 33 remote, internal team members) to exclusively support the City of Cudahy.
LOCATION:
11801 Pierce Street, St 200
Riverside, California 92505
(945) 733-2446
Our established reputation and extensive experience in educational language services have allowed us to develop loyal relationships with a client base composed of state and local government agencies, colleges and universities, K-12 Schools, community and healthcare organizations. We pride ourselves on our ability to deliver prompt and reliable service to maintain a long-term client partnership. Language Network has an excellent reputation for supporting nearly 100 local government agencies throughout California and Washington.
Our translators and interpreters are highly qualified and experienced in working within the local government environment. Language Network lnc. has a selection process ensuring you get the right language professional that specializes and/or is experienced for the type of services needed.
B. CAPABILITIES AND EXPERTISE
Language Network is a full-service language solutions company specializing in on-site interpreting, remote interpreting, document translation, transcription and other multimedia services.
Organizations across local government, K-l2 education, healthcare, insurance, legal, and government agencies rely on Language Network. ln 2020, Language Network was recognized as a top twenty interpreting services provider out of 426 language companies by Common Sense Advisory. (Link)
Language Network was founded in '1991 and is a minority owned California corporation with corporate headquarters in Riverside, California with offices and team members based in Sacramento, Santa Barbara, and Greater Los Angeles. Language Network currently employs 41 team members to support our clients.
Our commitment is to provide the best interpreters and translators, the highest standard of quality, personal service and on-schedule delivery for each project at a reasonable cost. Our years of experience in translation, interpretation, project management, interpreter and translator COMPANY HISTORY; Language Network began as a single Spanish interpreter in Orange City, California in 1991. We have continued to listen to our clients to solve their challenges with language barriers and as their needs grew, so did we. Today, we are a full-service language solutions company with a vast network of linguists, partnering with organizations across the entire state of California and Washington. Our language services include translation, interpreting, and consulting in over 200 languages.
training and education, and as multi-cultural communications consultants assure our clients of the highest level of quality and service in the industry.
Language Network stays up to date with the latest trends, certifications and laws that affect our industry by maintaining contact with the Judicial Council of California, the National Board of Medical lnterpreters (CMI), and Certification Commission for Health Care lnterpreters (CCHI) and several local and national organizations. ln addition, Language Network is an active member of industry associations such as Association of Language Companies (ALC) and the American Translators Association (ATA).
We are currently partnered with nearly 100 local government entities in California and Washington. Language Network interpreters and translators are specialized linguists with many years of experience providing communication in local government settings.
Our interpreters must have at least three years of in{he-field experience. The resources are educated and prepared for conducting themselves in a professional manner in compliance to our industry code of ethics. Due to the nature of public meetings, our interpreters are proficient and provide consecutive and simultaneous interpretation to our local government clients.
Language Network certified translators are proficient in producing an accurate document translation that integrates critical factors: the target audience, cultural relevance, accurate translation of the subject matter and formatting of the document.
Each of the translators must have at least 5 years of translation experience and be certified to translate their language pairs. Certification is obtained either through university translation degrees and/or accreditation through national organizations. Each of our translators must provide several sample translations for review.
C. AVAILABILITY, METHODOLOGY AND APPROACH TO WORK
Language Network has over 4,000 highly qualified interpreters ready to meet your needs. lnterpreters we work with provide quality and culturally sensitive interpretations to help you comply with regulations and reduce risk. Whether you have a meeting or conference that requires a single interpreter, or a larger setting that requires interpreting equipment for multiple languages, Language Network is able to support the project. Our local on-site and video interpreters service several Cities throughout California and are well trained on simultaneous interpretation within the public meeting space.
For public meetings in one or more languages, we deploy simultaneous interpreters either onsite, via video or both depending on the City's request. We have local resources who are highly trained and skilled to perform this type of interpreting.
Consecutive interpretation is also available via video, onsite and over the phone. Typically, we deploy this during the question and answer session of a public meeting and/or if questions on a virtual platform need to be site translated to the audience.
Over-the-phone interpreters are available 24171365 in an on-demand model, within minutes, to help facilitate a conversation. This easy and cost-effective form of interpreting is a great way to help your multilingual interactions run as smoothly as possible.
Our linguists who are assigned to local government requests understand that public meetings can last 3-6 hours if not longer. Our dedicated scheduling team will make sure to provide resources who can cover the duration of these meetings as well as provide resources during weeknights when these types of meetings are typically held.
Language Network has over 2,000 certifled translators who are proficient in producing an accurate document translation that integrates critical factors: the target audience, cultural relevance, accurate translation of the subject matter and formatting of the document.
Each of the translators must have at least 5 years of translation experience and be certified to translate their language pairs. Certification is obtained either through university translation degrees and/or accreditation through national organizations. Each of our translators must provide several sample translations for review.
Language Network will also assign a dedicated Account Manager to prepare and deliver 30-minute onboarding/training session(s) to the requesters. The session(s) will include an overview of how to schedule services, reach on-demand telephonic interpreters, request translation quotes, and answer any questions that requesters have regarding specific use-cases. We can also cover the rules and regulations related to language access during this session, if requestedWe will provide a secure online booking system for requesters to pre-schedule interpretation appointments and run data reports to review usage. The booking system is HIPAA compliant and each authorized user will be provided a secure, dedicated username and password. Our Operations team can customize user-access depending on if the City would like one user or multiple users to have access.
Our goal is to ensure that we have a streamlined work plan and open communication during our partnership.
D. COMPARABLE CONTRACT SAMPLES
Language Network is contracted with nearly 100 local government agencies in California and Washington. Please find below a few of our Southern California clients.
City of Bellflower
16600 Civic Center Dr, Bellflower, CA 90706
Contact person:Mayra Ochiqui, City Clerk
Email address: mochiqui@bellfl ower.org
Telephone address:(562) 804-1424, ert. 2222
Proiect name: Translation and lnterpretation Services
Dates worked performed: 2011 - Current
Summary of scope of services: Translation of election material. Over 10 years of translation requests for city election material that is mailed to residents and posted in newspapers. The City of Bellflower has to accommodate a large limited English speaking population and requests translated material in multiple languages. The City utilizes Language Network for reliable and accurate translation delivered in a timely manner and often requests 24 hour turnaround time to make election compliance deadlines for posting translated notices.
Project cost: $20K annually
City of Arcadia
Address: 240 W Huntington Dr, Arcadia, CA 91007
Contact person: Michael Bruckner, Deputy City Manager
Email address: [email protected]
Telephone address: (626) 574-5433
Project name: lnterpretation and Translation
Dates worked performed: 2020-Current
Summary of scope of services: City of Arcadia has large Mandarinicantonese speaking populations and contacted Language Network to develop a Language access plan that would engage their diverse community across all city departments. The City of Arcadia provides language support at all public meetings including simultaneous interpretation and translation.
The City translates mailers, notices, website communications within 24-48 hours and are able to utilize our 24n phone interpreting line to handle calls from the community. Finally, the City has been able to build engagement with their limited English speaking populations and remain compliant with public meeting rules and regulations. All city departments from public works to city clerk's office request translations and interpreting support with Language Network.
Amount: $10K annually
City of Escondido
Location and Main Point of Contact:
Sarena Garcia, MMC, Assistant City Clerk
City Clerk's Office I City of Escondido
Direct: 760-839-4080 | Main: 760-839-46'17
Dates worked performed: 2020-Cunent
Amount: $60K annually for onsite and video simultaneous interpretation for public meetings regarding redistricting. Public meeting notice translation services.
City of Placentia
Location and Main Point of Contact:
Karen O'Leary | Deputy City Clerk
City of Placentia | 401 E. Chapman Ave. Placentia, CA 92870 714-993-8244 | FAX 714-961-0283 | kolearyrOolacentia.org Dates worked performed: 2020-Current
Amount: $20K annually for onsite and video simultaneous interpretation for pubtic meetings regarding redistricting. Public meeting notice translation services.
Consecutive lnterpreting- On-Site Unit
Minimum
Charge
Tier 1 Languages: Spanish $90 Per Hour 2 Hours
Tier 2 Languages $ 140 Per Hour 2 Hours
Tier 3 Languages $ 160 Per Hour 2 Hours
American Sign Language (ASL)
E. FEE PROPOSAL:
On-site lnterpreting Rates - Consecutive
On-Site lnterpreting Rates - Simultaneous
Over-the-Phone lnterpreting
lnterpreting Equipment
Headset and Receivers (Minimum 20) $8 Per Unit
Transmitter $100 Per Unit
Simultaneous and or Seminar/Group
lnterpreting- On-Site
Half
oay
Full
Day
Tier 1 Languages: $350 $ss0
Tier 2 Languages $5s0 $850
Tier 3 Languages $750 $1,250
Over the Phone lnterpreting Unit
Minimum
Charge
Spanish $2.00 Per Minute 15 Minutes
All Other Languages $2.25 Per l\,4 inute 15 Minutes
Video Remote lnterpreting - Pick your PlatformPre-Scheduled Unit Minimum
Charge
Tier 1 Languages: Spanish $90 Per Hour 2 Hours
Tier 2 Languages $140 Per Hour 2 Hours
Tier 3 Languages $ 160 Per Hour 2 Hours
American Sign Language (ASL) $11 0 Per Hour 2 Hours
$110lPer Hour lz Horr.
Translation (Translation, Edit, and Proof)
Project
Minimum
Tier 1 Languages: Spanish 0.16 Per Word $100
Tier 2 Languages $100
Tier 3 Languages $100
Rush Fee 25%
Of Total Project
Cost
Document Translation
*Standard turn-around time for translation is within 5 business days (projects less than 7,000 words)
*Unit is Source word - the language in which the material is written when submitted for translation
Support and Multimedia Services:
Additional Terms:
'Rate for Short Notice Request, (less than 1 business day), After hours, Holiday and/or Weekend Appointment Times $10 per hour additional.
'2 hour minimum fee applies to onsite interyreting. Each hour after 2 hours is billed at prorated hourly rate. Houly charge will commence from interpreter's initial anival to interpreter's final depafture. Anytime thereafter will be billed in 15 minute increments. Half day is defined as O-3 hours and Full day is defined as 3-6 hours. Anytime thereafter will be billed in 30 minute increments.
'For scheduled video remote calls late cancellation, 100% cancellation fee applicable for the time scheduled.
'Rate Exceptions: Depending upon the availability of interyreter and languages oflesser diffusion, rates may need to be altered accordingly. Rates for On-site-interyreters ,, Sfates other than Califomia (including Central and Northem Califomia) may vary. Every effott is made to keep within rates mentioned above. I
'Additional Charges: Mileage will be billed at the currenl ,RS set mileage reimbursement rate and not to exceed 50 miles round-trip per interyreter. Round tip from interpreter's home location to site. Pafuing fees, tolls, entrance fees to be reimbursed. Round trip from interpretef s location to site.
*Cancellation and PatienuProvider No-Show Policy: 100% Cancellation Fee if appointment is canceled less than 24 hours (business day) before appointment. The interyreters are allocated time for your assignment alone, therefore cancellation notificafrbns /ess than 24 hours (bus,ress day) nust be billed.
Desktop Pu blis h ing/Fo rmattin g $65 Per Hour
Audio Transcription (Voice) $10 Per Minute
$6s Per Hour
1,",,
0.26 lPer Word
0.35lPer woro
Multimedia File Format and Conversion
Language List:
Tier 'l Languages:
Spanish
ASL Tier:
American Sign
Language
Tier 2 Languages:
Arabic (Egyptian)
Chinese
Mandarin Flemish
Hungaria
n Polish Swedish
Arabic (lraqi) Croatian French Italian Romanian
Tagalog
(Filipino)
Arabic (Modern
Standard) Czech
French
Canadian Korean Russian Taiwanese
Arabic (Moroccan) Danish
French
Creole Latvian
Arabic (Sudanese) Dutch Georgian
Lithuania
n Sicilian Vietnamese
Arabic (Yemeni) Estonian German
Macedon
ian Slovak
Chinese
Cantonese Finnish Greek
Norwegi
an
Tier 3 Languages:
Acehnese Chin (Falam) Hmong Pidgin (Nigerian) Tigrinya
Acholi Chin (Hakha) Hokkien Lautu
Ponapean/Pohn
peian Toisanese
Afghani Chin (Lai) lcelandic Lingala
Portuguese
(Brazilian) Tongan
Afrikaans Chin (Mizo) lgbo Lorma
Po rtu g uese
(European) Tosk
Akan Chin (Tedim) llocano Luganda
Portuguese
Creole
Trukese/Chu
ukese
Akateco
Chin (Zo,
Zomi) llonggo Luo Pulaar Turkish
Albanian Chin (Zophei) lndonesian
Maay-M
aay Punjabi Twi
Amharic ChouJo Japanese Malay Q'anjob'al Urdu
Serbian Ukrainian
Slovene
Lao
Anuak Chuukese Jarai m
Malayala
Rohingya Uzbek
Armenian
Cotocoli
(Tem) J iangsu Mam Samoan Visayan
Ashanti
K'iche'
(Quiche)
Mandink
a Sango Wolof
Assyrian Dinka Kannada [\ila ra Senthang Xhosa
Azeri Karen t\ilarathi Shanghainese Yiddish
Tier 3 Languages:
Continued
Bahasa (Malaysian) Edo Karen (Pwo) Marshallese Shona Yoruba Bambara Ewe
Karenni
(Kayah) lvl atu Slchuan Yup'ik
Bashkir Farsi Kazakh Mbay Sinhalese Zulu
Basque
Foochow
(Fuzhou) Mende Siyin
Bassa Fukienese Kikongo Mien Somali
Belarusian Fulani Kikuyu Somali Bantu
Bengali Fulde
Kinyamuleng
e Mixteco (Alto) Soninke
Bosnian Fuzhou Kinyarwanda Mixteco (Bajo)
Soninke
(Sarahuli)
Bulgarian Ga Kirundi Moldovan
Soninke
(Sarakhole)
Burmese Garre Kituba Mongolian
Sorani
(Kurdish)
Cambodian
Kizigua
(Kizigula) l\.4ontenegrin Sousou
Cape Verde Creole Gujarati Kosraean More Swahili
Carolinian Hainanese Krahn Mushunguli Sylheti
Catalan
Haitian
Creole Krio Navajo Tajik
Cebuano
Hakka
(Chinese) Kunama Nepali Tamil
Chaldean Harar Kurdish Nuer Telugu
Chamorro Hassaniya
Kurdish
(Bahdini) Oromifa Temne
Chao-Chow Hausa
Kurdish
(Kurmanji) Pashto Teochew
Cherokee Hebrew
Kurdish
(Sorani)
Patois
(Jamaican) Thai
I
I
I
I
I
I
I
I
I
I
I
I
1r",,
loiouta
Khmer
Mina
Guarani
Chin Hindi Kytgyz
Pidgin
(Cameroonian) Tibetan
F. TRANSLATION TURNAROUND TIME-
. How fast can a document of 250 words be translated and returned? 1-3 business days
. How quickly can a document of 500 words be translated and returned? 2-3 business days
. How fast can a document of 1000 words be translated and returned? 3-4 business days
. When determining turnaround time, are weekend days included? No, our turnaround time is for business days, so weekends and holidays are not included.
. What are the limits to a same-day, second-day, or third-day rush request? Same day - 500 words
2-day - 1,000words
3-day - 2,000 words
"A note on turnaround times: these numbers are for reference and times may vary depending on the number of languages requested and if any of the languages are Languages of Limited Diffusion (LLD). lf you need a rush on a project outside of the above timelines, we will make every effort to deliver the project within your timelines.
G. RESUMES
Mercedes Marleaux - 10+ years of experience with interpretation and translation, Based in Southern California. For virtual (i.e. Zoom, GoogleMeet, GoToMeeting, etc.). Available for simultaneous conferences, board meetings, workshops and for consecutive, IEP's, school/parent meetings, counseling consults, etc.
Lucia M. Bonis - 33 years of experience. ATA-certified I Administrative hearing interpreter experienced in local government and simultaneous projects.
Josephine J. Baldwin - 32 years of experience. Freelance multilingual Translator and lnterpreter.
Providing multilingual translation and interpretation services to Physicians, Attorneys, Organizations, Local Governments and Corporate Clients operating in a variety of fields.
Court Certifi ed lnterpreter English<>Spanish
Court Registered lnterpreter English<>French, Spanish, Catalan, ltalian Rebecca Calderon - 6 years of interpretation experience. ATA-certified, specializes in consecutive and simultaneous interpretation in all sectorsLanguage Network has a dedicated Recruiting Manager who will further recruit, screen, and qualify resources within the City of Cudahy.
City of Bellflower
16600 Civic Center Dr, Bellflower, CA 90706
Contact person:Mayra Ochiqui, City Clerk
Email address: mochiqui@bellfl ower.org
Telephone address:(562) 804-1424, ex|- 2222
Project name: Translation and lnterpretation Services
City of Arcadia
Address: 240 W Huntington Dr, Arcadia, CA 91007
Contact person: Michael Bruckner, Deputy City Manager
Email address: [email protected]
Telephone address: (626) 574-5433
Project name: lnterpretation and Translation
Dates worked performed: 2020-Current
City of Escondido
Location and Main Point of Contact:
Sarena Garcia, MMC, Assistant City Clerk
City Clerk's Office I City of Escondido
Direct: 760-839-4080 | Main: 760-839-4617
Dates worked performed: 2020-Current
Amount: $60K annually for onsite and video simultaneous interpretation for public meetings regarding redistricting. Public meeting notice translation services.
City of Placentia
Location and Main Point of Contact:
H. REFERENCES
Dates worked performed: 2011 - Current
Summary of scope of services: Translation of election material. Over 10 years of translation requests for city election material that is mailed to residents and posted in newspapers. The City of Bellflower has to accommodate a large limited English speaking population and requests translated material in multiple languages. The City utilizes Language Network for reliable and accurate translation delivered in a timely manner and often requests 24 hour turnaround time to make election compliance deadlines for posting translated notices.
Project cost: $20K annually
Summary of scope of services: City of Arcadia has large Mandarin/Cantonese speaking populations and contacted Language Network to develop a Language access plan that would engage their diverse community across all city departments. The City of Arcadia provides language support at all public meetings including simultaneous interpretation and translation.
The City translates mailers, notices, website communications within 24-48 hours and are able to utilize our 24n phone interpreting line to handle calls from the community. Finally, the City has been able to build engagement with their limited English speaking populations and remain compliant with public meeting rules and regulations. All city departments from public works to city clerk's office request translations and interpreting support with Language Network.
Amount: $10K annually
Karen O'Leary | Deputy City Clerk
City of Placentia | 401 E. Chapman Ave. Placentia, CA 92870 714-993-8244 | FAX 714-961-0283 | [email protected] Dates worked performed: 2020-Current
Amount: $20K annually for onsite and video simultaneous interpretation for public meetings regarding redistricting. Public meeting notice translation services.
EXHIBIT "C"
COMPENSATION RATE
Consecutive lnterpreting- On-Site Unit
Minimum
Charge
Tier 1 Languages: Spanish $90 Per Hour 2 Hours
Tier 2 Languages $140 Per Hour 2 Hours
Tier 3 Languages $ 160 Per Hour 2 Hours
American Sign Language (ASL) $110 Per Hour 2 Hours
EXHIBIT C:
On-site lnterpreting Rates - Gonsecutive
On€ite lnterpreting Rates - Simultaneous
*Simultaneous interpretation requires the booking of two interpreters for each request.
Over-the-Phone lnterpreting
lnterpreting Equipment
Headset and Receivers (Minimum 20) $8 Per Unit
Transmitter $100 Per Unit
Simultaneous and or Seminar/Group
lnterpreting- On-Site
Half
Day
Full
Day
Tier 1 Languages $350 $s50
Tier 2 Languages $s50 $850
Tier 3 Languages $7s0 $1,250
Over the Phone lnterpreting
Spanish $2.00 Per l\,4 inute 15 Minutes
All Other Languages $2.25 Per Minute 15 Minutes
Video Remote lnterpreting - Pick your PlatformPre-Scheduled Minimum
Charge
Tier 1 Lang uages: Spanish
Tier 2 Languages
Tier 3 Languages
American Sign Language (ASL)
I lmini-rlunit lch"rs"
Unit
$90lPer Hour lz ttours
$140lPer Hour lz nours
$160lPer Hour lz Horr"
$110lPer Hour l2 Hours
Translation (Translation, Edit, and Proo0 Unit
Project
Minimum
Tie|I Languages: Spanish 0.16 Per Word $100
Tier 2 Languages 0.26 Per Word $100
Tier 3 Languages 0.35 Per Word $ 100
Rush Fee
"Standard turn-around time for translation is within 5 business days (projects less than 7,000 words)
*Unit is Source word - the language in which the material is written when submitted for translation
Support and Multimedia Services:
Additional Terms:
.Rate for Short Notice Request, (/ess than 1 business day), After hours, Holiday and/or Weekend Appointment Times $10 per hour additional.
.2 hour minimum fee applies to onsite interpreting. Each hour after 2 hours is billed at prorated houly rate. Houly charge will commence from interyreter's initial anival to interpreter's final depafiure. Anytime thereafter will be billed in 15 minute increments. Half day is defined as 0-3 hours and Full day is defined as 3-6 hours. Anytime thereafter will be billed in 30 minute increments.
*For scheduled video remote calls late cancellation, 100% cancellation fee applicable for the time scheduled.
'Rate Exceptions: Depending upon the availability of interpreter and languages of lesser diffusion, rates may need to be altered accordingly. Rates for On-site-interyrefers in States other than Califomia (including Central and Notthern California) may vary. Every effort is made to keep within rates mentioned above. I
-Additional Charges: Mileage will be billed at the cunent IRS set mileage reimbursement rate and not to exceed 50 miles round-tip per interpreter- Round tip from interpreter's home location to site. Parking fees, tolls, entrance fees fo be reimbursed. Round tip from interpretels location to site.
*Cancellation and PatienUProvider No-Show Policy: 100% Cancellation Fee if appointment is canceled less than 24 hours (buslness day) before appointment. The interpreters are allocated time for your assignment alone, therefore cancellation notifications less than 24 hours (bus,ress day) must be billed.
$6s
Audio Transcription (Voice) $10 Per Minute
Multimedia File Format and Conversion $65 Per Hour
Document Translation
lof total Proiect
zs% lCost
Desktop Publishing/Formatting Per Hour
Language List:
Tier 1 Languages:
Spanish
ASL Tier:
American Sign
Language
Tier 2 Languages:
Arabic (Egyptian)
Chinese
Mandarin Flemish
Hungaria
n Polish Swedish
Arabic (lraqi) Croatian French Italian Romanian
Tagalog
(Filipino)
Arabic (Modern
Standard) Czech
French
Canadian Korean Russian Taiwanese
Arabic (Moroccan) Danish
French
Creole Latvian Serbian Ukrainian
Arabic (Sudanese) Dutch Georgian
Lithuania
n Sicilian Vietnamese
Arabic (Yemeni) Estonian German
Macedon
ian Slovak
Chinese
Cantonese Fin nish Greek
Norwegi
an Slovene
Tier 3 Languages:
Acehnese Chin (Falam) Hmong Lao Pidgin (Nigerian) Tigrinya Acholi Chin (Hakha) Hokkien Lautu
Ponapean/Pohn
peian Toisanese
Afghani Chin (Lai) lcelandic Lingala
Portuguese
(Brazilian) Tongan
Afrikaans Chin (Mizo) lgbo Lorma
Portuguese
(European) Tosk
Akan Chin (Tedim) llocano Luganda
Portuguese
Creole
Trukese/Chu
ukese
Akateco
Chin (Zo,
Zomi) llonggo Luo Pulaar Turkish
Albanian Chin (Zophei) lndonesian
Maay-M
aay Punjabi Twi
Amharic Choujo Japanese Malay Q'anjob'al
Anuak Chuukese Jarai
Malayala
m Rohingya Uzbek
Urdu
Armenian
Cotocoli
(Tem) J iangs u Mam Samoan Visayan
Ashanti Dari
K'iche'
(Quich6)
Mandink
a Sango Wolof
Assyrian Dinka Kannada lI ara Senthang Xhosa
Azeti Dioula Karen Marathi Shanghainese Yiddish
Tier 3 Languages:
Continued
Bahasa (Malaysian) Edo Karen (Pwo) Marshallese Shona Yoruba Bambara Ewe
Karenni
(Kayah) Matu Sichuan Yup'ik
Bashkir Farsi Kazakh Mbay Sinhalese Zulu
Basque
Foochow
(Fuzhou) Khmer l\,4 en d e Siyin
Bassa Fukienese Kikongo l\i1ie n Somali
Belarusian Fulani Kikuyu Mina Somali Bantu
Bengali
Kinyamuleng
Mixteco (Alto) Soninke
Bosnian Fuzhou Kinyarwanda Militeco (Bajo)
Soninke
(Sarahuli)
Bulgarian Ga Kirundi Moldovan
Soninke
(Sarakhole)
Burmese Garre Kituba Mongolian
Sorani
(Kurdish)
Cambodian Guarani
Kizigua
(Kizigula) Montenegrin Sousou
Cape Verde Creole Gujarati Kosraean More Swahili
Hainanese Krahn Mushunguli Sylheti
Catalan
Haitian
Creole Krio Navalo Tajik
Cebuano
Hakka
(Chinese) Kunama Nepali Tamil
Chaldean Harar Kurdish Nuer Telugu
Chamorro Hassaniya
Kurdish
(Bahdini) Oromifa Temne
Chao-Chow Hausa
Kurdish
(Kurmanji) Pashto Teochew
Cherokee Hebrew
Kurdish
(Sorani)
Patois
(Jamaican) Thai
Chin Hindi Kyrgyz
Pidgin
(Cameroonian) Tibetan
Fulde
Carolinian
EXHIBIT "8"
COMPENSATION RATE
Consecutive lnterpreting- On-Site Unit
Minimum
Charge
Tier 1 Languages: Spanish $94 Per Hour 2 Hours
'ller 2 Languages $146 Per Hour 2 Hours
Tier 3 Languages $166 Per Hour 2 Hours
American Sign Language (ASL) $125 Per Hour 2 Hours
On-site lnterpreting Rates - Consecutive
On-Site lnterpreting Rates - Simultaneous
*Simultaneous interpretation requires the booking of two interpreters for each request.
Video-Remote lnte n Rates - Simultaneous
*Simultaneous interpretation requires the booking of two interpreters for each reguesr.
Over-the-Phone lnterpreting
Simultaneous and or
Seminar/Group lnterpreting- On-Site
Hal
f
Day
Full
Da
v
Tier 1 Languages: $400 $650
Tier 2 Languages $600 $950
Tier 3 Languages $800 $1,300
Simultaneous and or
Seminar/Group lnterpreting- On-Site
Hal
f
Day
Full
Da
v
Tier 1 Languages $380 $630
Tier 2 Languages $580 $930
Tier 3 Languages $780 $1,280
Over the Phone lnterpreting
Spanish
All Other Languages
Video Remote lnterpreting - Pick your
Platform- Pre€cheduled Unit
Minimum
Charge
Tier 1 Languages: Spanish
Tier 2 Languages
Tier 3 Languages
I lMini-r'n
lunit I ch"rs"
$2.101 eer Minute 115 Minutes
$2.35lPer Minute lt5 tvtinutes
$94lPer Hour lz nours
$146lPer Hour lz Hours
$166lPer Hour lz uour"
American Sign Language (ASL) IE[xE Hour
lnterpreting Equipment
Headset and Receivers (Minimum 20) $101 Per Unit
Transmitter $1501 Per Unit
lz nour.
Document Translation
*Standard turn-around time for translation is within 5 business days (projects less than 7,000 words)
"Unit is Source word - the language in which the material is written when submitted for translation
Su rt and Multimedia Services:
Additional Terms:
*Rate for Shott Notice Request, (/ess lhan 7 busrness day), After hours, Holiday and/or Weekend Appointment Times $10 per hour additional.
*2 hour minimum fee applies to onslte interyreting. Each hour after 2 hours is billed at prorated hourly rate. Houly charge will commence from interpreter's initial arival to interyreter's final depafture. Anytime thereafter will be billed in 15 minute increments. Half day is defined as 0-3 hours and Full day is defined as 3-6 hours. Anytime thereafter will be billed in 30 minute increments.
*For scheduled video remote calls late cancellation, 100% cancellation fee applicable for the time scheduled.
*Rate Exceptions: Depending upon the availability of interpreter and languages of lesser diffusion, rates may need to be altered accordingly. Rates for On-site-interprefers m Stafes other than California (including Central and Notthern California) may vary. Every effort is made to keep within rates mentioned above. I
.Additional Charges: Mileage will be billed at the current IRS set mileage reimbursement rate and not to exceed 50 miles round-trip per interpreter. Round tip from interpreter's home location to site. Pa*ing fees, tolls, entrance fees to be reimbursed. Round trip from interpretef s location to site.
*Cancellation and PatienVProvider No-Show Policy: 100% Cancellation Fee if appointment is canceled less than 24 hours (business day) before appointment. The interpreters are allocated time for your assignment alone, therefore cancellation notifications less than 24 hours (bus,ness day) must be billed.
Translation (Translation, Edit, and Proof) Unit
Project
Minimum
Tier 1 Languages: Spanish $100
Tier 2 Languages 0.28 Per Word $100
Tier 3 Languages 0.37 Per Word $100
Rush Fee 25%
Of Total Project
Cost
Desktop Publishing/Formatting $75 Per Hour
Audio Transcription (Voice) $12 Per Minute
Multimedia File Format and Conversion $7s Per Hour
0.181 Per word
5 EXHIBIT “B”
RATE SHEET
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests:[email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 1 of 6
Translation and Interpreting in 200+ Languages
Rate Sheet
Interpreting Rates – Consecutive
On-site or Virtual (your platform)
Tier 1 Languages: Spanish (US/Latin America) $113 Per Hour Sign Language $150 Per Hour
Tier 2 Languages $175 Per Hour
Tier 3 Languages $198 Per Hour
*2-hour minimum charge
Individual Education Plan (IEP)
On-site or Virtual (your platform)
Tier 1 Languages: Spanish (US/Latin America) $132 Per Hour Sign Language $170 Per Hour
Tier 2 Languages $195 Per Hour
Tier 3 Languages $218 Per Hour
*2-hour minimum charge
*Simultaneous interpreting lasting more than 1 hour will automatically be assigned a second interpreter Interpreting Rates – Simultaneous/Court/Legal
On-site or Virtual (your platform)
Seminars/Group/Meeting Interpreting
Half Day
Up to 3 hours
Full Day
3 to 6 hours
Tier 1 Languages: Spanish (US/Latin America) $479 $776
Tier 2 Languages $715 $1,133
Tier 3 Languages $952 $1,546
*Simultaneous interpreting lasting more than 1 hour will automatically be assigned a second interpreter
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests:[email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 2 of 6
Over-the-Phone Interpreting Rates
On-Demand & Scheduled
Spanish $2.42 Per Minute
All Other Languages $2.75 Per Minute
*15-minute minimum On-Demand
*30-minute minimum for Prescheduled
*Prescheduled calls canceled within 24 hours will incur fee Video Remote Interpreting Rates
On-Demand & Scheduled (on our platform)
Spanish $3.41 Per Minute
American Sign Language (ASL) $3.67 Per Minute
All Other Languages $3.67 Per Minute
*30-minute minimum On-Demand
*1-hour minimum for Pre-Scheduled
*Prescheduled calls canceled within 24 hours will incur fee Interpreting Equipment
Headset and Receivers (Minimum 20) $12 Per Unit
Transmitter $170 Per Unit
*Other equipment will be quoted as needed
Equipment Rental Terms
100 % of equipment fee will be charged within 10 days of the event.
There will be a delivery fee applied to the Equipment Rental, which is determined at time of shipment.
Equipment rentals must be returned within 24-hours of the meeting. A prepaid mailing label will be included with the equipment.
If the equipment is not returned within 24-hours, a full day of usage will be charged for each day the equipment has not been returned after the 24-hours.
Terms for Interpreting
Time billed: The noted minimum or time reserved, whichever is greater, will be billed.
After-hour fees: An additional $30 per hour fee will be applied for all hours booked on holidays.
Rush fee: An additional $30 per hour fee will be applied for all hours booked on any request made for the next business day following the request.
Additional Charges: Mileage will be billed at the current IRS rate, not to exceed 60 miles billed, for a round-trip from the interpreter’s location to the site. Any additional expenses such as, but not limited to: Parking fees, entrance fees, ferry fees to be reimbursed at cost.
Increments: Any additional time spent beyond the booked hours of an assignment is billed at the applicable hourly rate in 15-minute increments.
Cancelation and Consumer/Provider No-Show Policy: 100% Cancelation Fee will apply if the appointment is canceled less than 24 hours (business day) before the appointment. All Sign Language, Court and Legal appointments have a 48-hours (business days) cancellation policy.
Rate Exceptions: Depending upon the availability of interpreters, rates may need to be altered accordingly. Rate for On-Site interpreters may vary depending on the language, location and availability of interpreters. Every effort is made to keep within the rates mentioned above.
Additional Terms for Sign Interpreting
Requires at least 2 business days’ notice of cancelation If less than 2 business days’ notice of cancellation is received, billing will be for 2-hour minimum or the amount of time requested and travel time reserved, whichever is greater.
Additional Terms for Court Interpreting (non-trial)
Requires at least 2 business days’ notice of cancelation If less than 2 business days’ notice of cancellation is received, billing will be for 2-hour minimum or the amount of time requested and travel time reserved, whichever is greater.
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests: [email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 3 of 6
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests:[email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 4 of 6
Translation and Localization Rates – Standard
Translation, Edit and Proofreading (TEP)
Service Rate Unit
Tier 1 Languages: Spanish (US/Latin America) $0.21 Per Source Word Tier 2 Languages $0.31 Per Source Word
Tier 3 Languages* $0.42 Per Source Word
Document Translation – Project Minimum $143 Per Language Desktop Publishing/Formatting/Editing $83 Per Hour
Consultation, Copywriting, Original Design or Illustration $165 Per Hour Audio Transcription (Voice) $15 Per Minute
*Korean & Portuguese will fall under Tier 2 Rates
Rush Translation:
Delivery within 1 business day 100% Per Project
Delivery within 2 business days 50% Per Project
Delivery within 3 business days 25% Per Project
Additional Services:
Voice Over Recording, Director, Training
Price Available Upon Request
Subtitling, SRT creation, Embedding
Website Localization
Support Site Localization
Marketing Collateral Localization
Content Transcreation
International SEO
eLearning Localization
Audio & Video
Mobile Apps
Cultural Consultation
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests:[email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 5 of 6
DISCLAIMER: This price list is to be used as reference. The prices here are based on normal turnaround time and general content. The actual price might vary according to each job’s requirements, locations, content, availability of interpreters and requested turnaround time Terms for Translation and Localization
Prices are based on documents received in an editable format. Prices are subject to change.
Standard turn-around time for most languages is within 5 business days (applies to projects up to 7,000 words) Source word – the language which the material is written when submitted for translation Legal/Technical text may have a per word surcharge of $0.0 6 In most cases our Standard Translation (TEP) rates will apply. In some cases we may recommend a different workflow to match your content type, e.g. a single translation pass or a Machine Translation + Human Review solution may be adequate/appropriate for some content types.
200+ Languages and Growing
Tier 1 Language:
Spanish (US/Latin America)
Sign Language Tier:
American Sign Language (ASL) Tactile Certified Deaf
Interpreter
(DCI)
Tier 2 Languages:
Arabic
(Egyptian)
Arabic (Iraqi) Arabic (Modern
Standard)
Arabic
(Moroccan)
Arabic
(Sudanese)
Arabic (Yemen)
Chinese
Cantonese
Chinese
Mandarin
Croatian Czech Danish Dutch
Estonian Finnish Flemish French French
Canadian
French Creole
Georgian German Greek Hungarian Italian Latvian
Lithuanian Macedonian Norwegian Polish Romanian Russian Serbian Sicilian Slovak Slovene Spanish (Spain) Swedish Tagalog
(Filipino)
Taiwanese Ukrainian Vietnamese
T: 949.733.2446 l F: 949.215.9608 l www.languagenetworkusa.com Office Hours: 8am-5pm PST Monday-Friday
General Requests:[email protected]
Translation Requests: [email protected] Revised 12/2/2024 l Page 6 of 6
Tier 3 Languages:
Acehnese Acholi Afghani Afrikaans Akan Akateco
Albanian Amharic Anuak Armenian Ashanti Assyrian
Azeri Bahasa
(Malaysian)
Bambara Bashkir Basque Bassa
Belarusian Bengali Bosnian Bulgarian Burmese Cambodian
Cape Verde
Creole
Carolinian Catalan Cebuano Chaldean Chamorro
Chao-Chow Cherokee Chin Chin (Falam) Chin (Hakha) Chin (Lai) Chin (Mizo) Chin (Tedim) Chin (Zo, Zomi) Chin (Zophei) Choujo Chuukese Cotocoli (Tem) Dari Dinka Dioula Edo Ewe
Farsi Foochow
(Fuzhou)
Fukiense Fulani Fulde Fuzhou
Ga Garre Guarani Gujarati Hainanese Haitian Creole
Hakka (Chinese) Harar Hassaniya Hausa Hebrew Hindi
Hmong Hokkien Icelandic Igbo Ilocano Ilonggo
Indonesian Japanese Jarai Jiangsu K’iche’ (Quiché) Kannada Karen Karen (PWO) Karenni (Kayah) Kazakh Khmer Kikongo
Kikuyu Kinyamulenge Kinyarwanda Kirundi Kituba Kizigua
(Kizigula)
Korean Krahn Krio Kunama Kurdish Kurdish
(Bahdini)
Kurdish
(Kurmanji)
Kurdish (Sorani) Kyrgyz Lao Lautu Lingala
Lorma Luganda Luo Maay-Maay Malay Malayalam
Mam Mandinka Mara Marathi Kyrgyz Marshallese
Matu Mbay Mende Mien Mina Mixteco (Alto)
Mixteco (Bajo) Moldovan Mongolian Montenegrin More Mushunguli Navajo Nepali Nuer Oromifa Oromo Pashto
Patois
(Jamaican)
Pidgin
(Nigerian)
Ponapean /
Pohnpeian
Portuguese
(Brazilian)
Portuguese
(European)
Portuguese
Creole
Pulaar Punjabi Q’anjob’al Rohingya Samoan Sango
Senthang Shanghainese Pidgin
(Cameroonian)
Shona Sichuan Sinhalese
Siyin Somali Somali Bantu Soninke Soninke
(Sarahuli)
Soninke
(Sarakhole)
Sorani (Kurdish) Sousou Swahili Sylheti Tajik Tamil
Telugu Temne Teochew Thai Tigrinya Toisanese
Tongan Tosk Trukese /
Chuukese
Turkish Twi Urdu
Uzbek Visayan Wolof Xhosa Yiddish Tibetan
Yoruba Yup’ik Zulu All Other Languages