Culver City Safe Sleep SiteProposed Scope of Work
Urban Alchemy’s mission is to transform people and urban spaces with respect and compassion toheal communities at the intersection of extreme poverty, addiction, mental illness, and homelessness.
Urban Alchemy welcomes people of all ages, races, religions, genders, sexual orientations,experiences, and circumstances. When we say “neighbors,” we are referring to ALL our neighborsincluding people experiencing homelessness. We believe ALL our neighbors deserve pathways andopportunities to thrive.Urban Alchemy shall provide operations and services to ensure the health and safety of participantsand the security, cleanliness, and maintenance of the Safe Sleep Site, in accordance with Culver Cityand The Department of Public Health (DPH) requirements and guidelines.
A. Participant Support: Urban Alchemy shall provideparticipant supports, including, but notlimited to:1. Participant intake, including completion of forms and acknowledgement of the ParticipantAgreement/Site Rules, space assignment, and orientation to the site.2. Operations, such as entry and exits, mail, phone, and technology coordination.3. Wellness checks (minimum 3 times daily) and connection to care for anyonedemonstrating symptoms of physical or behavioral health needs.4. Coordination of and with supportive services providers (e.g., behavioral health, harmreduction, nursing/medical, other wellness support, Coordinated Entry assessment, housingnavigation, and benefit linkage), and problem-solving interventions, including immediateDiversions.5. Ensuring participants are registered in Coordinated Entry through the HomelessInformation Management System (HMIS).6. Referrals and linkages to Access Points, and the elimination of barriers to connectparticipants to Access Points.7. Care Coordination, which includes assisting participants not enrolled in public benefitsand connecting them with the City’s roving Application Assistance Team, and/or assistingparticipants to obtain and maintain public benefits, including post-public benefits applicationsupport, to complete the public benefit enrollment process.8. Maintenance and distribution of operational and participant supplies.9. Reasonable accommodations, transfers, and other available supports.10. Exit Planning, including, but not limited to communication and coordination withoutside service providers to support in a participant’s transition to a more permanent setting.B. Program Support: Urban Alchemy shall provide programmaticsupport, including, but notlimited to:1. Onboarding and orienting onsite staff (e.g., All Urban Alchemy staff, subcontractors,other service providers) to program documents, policies, and procedures.2. Hiring and supervision of onsite staff.3. Data entry and reporting, including but not limited to the HMIS system.C. Site Operations: Urban Alchemy has site controland shall provide facility operations services ina City owned/leased site and/or coordinate with the City for facility operation services. 1 1. Urban Alchemy shall maintain facilities in full compliance with requirements of the law,local standards, and in accordance with DPH requirements and guidelines to maintain thehealth and safety of participants and staff (e.g., fire exits, smoking and animal relief areas,pest control and access to hygiene).2. Urban Alchemy shall maintain and create site logs, records of entry and exit, and manageaccess for participants, partner agencies, and on-site staff, as well as always maintain anup-to-date participant roster for safety.3. Janitorial/Facilities Maintenance: Urban Alchemy shall provide janitorial services thatmeet or exceed the DPH and City’s requirements and standards.I. Urban Alchemy shall ensure toilets, handwashing, and shower stations areavailable, clean, and sanitary.ii. Urban Alchemy shall ensure refuse and recycling receptacles are available, andproperly closed to avoid pest infestation.iii. Urban Alchemy shall ensure waste and hazardous materials are properly disposedof and regularly picked up.4. Furnishings and Participant Supplies: Urban Alchemy shall maintain and providefurnishings (e.g., towels/tarps) and supplies (e.g., menstrual, and oral hygiene products, soap)for participants.5. Security/De-Escalation: Urban Alchemy shall safely engage guests with respect andcompassion, as well as provide de-escalation services on site to ensure the safety andprotection of participants, staff, and site property. 2