City Council Meeting Agenda
August 28, 2023

Williams-Tell, Jessica
Accounts Receivable Department
City of Culver City – City Council
9770 Culver Blvd
Culver City, CA 90232
Dear City Council of Culver City,
On behalf of Possible Productions Inc - The L Word S3, we are requesting your consideration of a penalty waiver on Account #2501557, Invoice #622219, dated 12/01/22, which incurred a late fee of $6,014.81 on the subsequent Inv#624297. This request was originally submitted on January 19, 2023 via the “Refuse Penalty Waiver Request Form”.

We apologize for the delay in getting this written request to you but were only informed of the necessity of this letter last week.

The production was in the phase of turnover in accounting teams. This specific invoice was not received in a timely manner, however, was processed as quickly as possible, once we were able to in January.

We are a long-standing customer and regularly pay on time. We request the penalty be waived as a reflection of our well-established relationship.

Thank you for your time and consideration.

Sincerely,
Gervie Dodson
Post Accounting
Possible Productions Inc – The L Word Season 3
8635 Hayden Place

FINANCE DEPARTMENT

CITY OF CULVER CITY
9770 CULVER BLVD, CULVER CITY, CA 90232
[email protected]
PH (310) 253 5890
FAX (310) 253 5880

REFUSE PENALTY WAIVER REQUEST FORM
MAXIMUM ONE PENALTY PER ROLLING TWELVE (12) MONTH PERIOD

ACCOUNT INFORMATION
Today’s Date:

Account Number:

Name on the Account:

Service Address:

Amount of penalty requesting to be waived: $ Invoice Number:

I paid this bill:
____ With an online bill pay system (please attached a delivery confirmation from bank bill pay system). ____ In person. Date of receipt:________________________ ____ Via USPS Mail. Date of receipt:_____________________ ____ Via City of Culver City night drop. Date and time of drop:_____________________________________ Please explain why you feel the penalty waiver should be granted. Please attached any supporting documentation and submit this request to the Finance Department.

Additional explanation can be attached to form.

INFORMATION ABOUT YOU
Your Name:

Contact Phone: Contact E mail:

AGREEMENT
I understand this request will be reviewed by the Revenue Manager and its approval or denial decided by the City Manager or Chief Financial Officer. During this process, your account must remain in good standing with any/all outstanding balances paid in full (including penalties) by their respective due dates. If your account is not in good standing, your request will be subject to immediate denial.

I understand there is a maximum of one (1) penalty waiver per rolling twelve (12) month period based on payment history.

I, __________________________________________________, am the account holder for the account noted above, and by signing my name here to do affirm that the above statement is true and correct. If any information I provide is found to be false and/or misleading, the waiver of the penalty will not be granted. I understanding this process may take up to two weeks to be resolved during which my account(s) must remain in good standing.

Signature:____________________________________________________________ Date:_______________________

OFFICE USE ONLY
Received by: Date: Last Penalty Waived on:

Approved by: Date:

Penalty Waiver Request Status:
____ Approved. Penalty Waived:$______________________
____ Denied. Reason:________________________________Processed by: Date:
1/19/23
2501557

POSSIBLE PRODUCTIONS INC
8635 HAYDEN PL
6014.81 624297
ACCOUNTING TEAM HAD A TURN OVER. PREVIOUS ACCOUNTING TEAM FAILED TO PAY PRIOR INVOICE.

PAYMENT WAS MADE AS SOON AS WE CAME BACK FROM THE CHRISTMAS/NEW YEARS HOLIDAY

EMILY WILHEIM
818-521-3587 [email protected]

EMILY WILHEIM
Payment From

POSSIBLE PRODUCTIONS INC
SHOWTIME: THE L WORD: GENERATION Q S3 (CP)
1041 N. Formosa Avenue
Los Angeles, CA 90046
[email protected]
Payment To

CITY OF CULVER CITY
Please reference #500706 when contacting Payor
Invoice # Invoice Date Invoice Amount Invoice # Invoice Date Invoice Amount 622219 2022-12-01 $12,029.61
Want to get paid faster and avoid the hassle of checks? Sign up to become a Cashet Card preferred vendor at vendor.cashet.com MasterCard details will be delivered directly to your inbox as soon as payments are released from the accounting system You must be able to accept MasterCard with no surcharge or service fee Payment From

POSSIBLE PRODUCTIONS INC
SHOWTIME: THE L WORD: GENERATION Q S3 (CP)
1041 N. Formosa Avenue
Los Angeles, CA 90046
[email protected]
Payment To

CITY OF CULVER CITY
Please reference #500706 when contacting Payor
Payment Approvals
Approval Type Approval Time Approved By
A approval 2023-01-06 09:13 PST Huyghebaert, Veronique
B approval 2023-01-06 12:34 PST Savitt, Jenny
Clerical approval 2023-01-05 22:35 PST Dabkey, Samantha Want to get paid faster and avoid the hassle of checks? Sign up to become a Cashet Card preferred vendor at vendor.cashet.com MasterCard details will be delivered directly to your inbox as soon as payments are released from the accounting system You must be able to accept MasterCard with no surcharge or service fee Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
Refuse Service Invoice
Invoice Date Past Due Amount
12/01/22 622219 0.000 12029.610
November
Account Number
2501557

0.00Balance Brought Forward:

City of Culver City
Make checks payable to:

Last day of the month
12/30/22

CITY OF CULVER CITY
Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected] (310) 253-5890 To pay online:
www.culvercity.org/payments
Payment Due
Bill/Service Inquiries:

Payment Inquiries:
(310) 253-6400
Total Amount DueInvoice Number
Billing Period: Terms:
1Page:

Description Transaction
Date Units Payments Charges AmountReference
DB 40 CY EMPTY 259.1511/01/22 259.15 1.00#456 TONNAGE REFUSE MIXED 512.57 771.72 3.97
DB 40 CY EMPTY 259.15 1,030.87 1.00#453
TONNAGE REFUSE MIXED 419.61 1,450.48 3.25
DB 40 CY EMPTY 259.1511/03/22 1,709.63 1.00#456 TONNAGE REFUSE MIXED 579.70 2,289.33 4.49
DB 40 CY EMPTY 259.1511/04/22 2,548.48 1.00# 453 TONNAGE REFUSE MIXED 321.48 2,869.96 2.49
DB 40 CY EMPTY 259.15 3,129.11 1.00# 456
TONNAGE REFUSE MIXED 490.62 3,619.73 3.80
DB 40 CY EMPTY 259.1511/08/22 3,878.88 1.00#456 TONNAGE REFUSE MIXED 459.63 4,338.51 3.56
DB 40 CY EMPTY 259.1511/10/22 4,597.66 1.00#456 Tonnage C&D 563.52 5,161.18 4.00
DB 40 CY EMPTY 259.15 5,420.33 1.00#453
TONNAGE REFUSE MIXED 300.83 5,721.16 2.33
To avoid 50% PENALTY, payment must be received or postmarked by USPS on or before the last day of the month.

Please mail your payment to:

Please detach and mail this bottom portion with your payment Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
12,029.61
622219
12/01/22
Account No.: 2501557Remittance Advice - RefuseCITY OF CULVER CITY Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected]
To pay online:www.culvercity.org/payments
Please include Invoice Number on your check
Failure to pay promptly may cause your service to be suspended or terminated. 12/31/22
City of Culver City
Finance Dept.
9770 Culver Blvd
Culver City, CA 90232
Invoice Date:

Invoice No.:

Due Date:

Total Due:

Amount
Enclosed:
*2501557$I*
By Alex Bloomstrand at 12:07 pm, Dec 09, 2022
Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
Refuse Service Invoice
Invoice Date Past Due Amount
12/01/22 622219 0.000 12029.610
November
Account Number
2501557

0.00Balance Brought Forward:

City of Culver City
Make checks payable to:

Last day of the month
12/30/22

CITY OF CULVER CITY
Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected] (310) 253-5890 To pay online:
www.culvercity.org/payments
Payment Due
Bill/Service Inquiries:

Payment Inquiries:
(310) 253-6400
Total Amount DueInvoice Number
Billing Period: Terms:
2Page:

Description Transaction
Date Units Payments Charges AmountReference
DB 40 CY EMPTY 259.1511/14/22 5,980.31 1.00#453 TONNAGE REFUSE MIXED 392.49 6,372.80 3.04
DB 40 CY EMPTY 259.15 6,631.95 1.00#456
TONNAGE REFUSE MIXED 313.74 6,945.69 2.43
DB 40 CY EMPTY 259.1511/15/22 7,204.84 1.00#456 TONNAGE REFUSE MIXED 373.13 7,577.97 2.89
AMMENDED SERV-NO CHARGE 0.00 7,577.97 1.00
AMMENDED SERV-NO CHARGE 0.00 7,577.97 1.00
DB 40 CY EMPTY 259.15 7,837.12 1.00#456
TONNAGE REFUSE MIXED 843.09 8,680.21 6.53
DB 40 CY EMPTY 259.1511/17/22 8,939.36 1.00#456 TONNAGE REFUSE MIXED 263.38 9,202.74 2.04
DB 40 CY EMPTY 259.15 9,461.89 1.00#453
TONNAGE REFUSE MIXED 449.30 9,911.19 3.48
DB 40 CY EMPTY 259.1511/18/22 10,170.34 1.00#453 TONNAGE REFUSE MIXED 574.54 10,744.88 4.45
To avoid 50% PENALTY, payment must be received or postmarked by USPS on or before the last day of the month.

Please mail your payment to:

Please detach and mail this bottom portion with your payment Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
12,029.61
622219
12/01/22
Account No.: 2501557Remittance Advice - RefuseCITY OF CULVER CITY Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected]
To pay online:www.culvercity.org/payments
Please include Invoice Number on your check
Failure to pay promptly may cause your service to be suspended or terminated. 12/31/22
City of Culver City
Finance Dept.
9770 Culver Blvd
Culver City, CA 90232
Invoice Date:

Invoice No.:

Due Date:

Total Due:

Amount
Enclosed:
*2501557$I*
Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
Refuse Service Invoice
Invoice Date Past Due Amount
12/01/22 622219 0.000 12029.610
November
Account Number
2501557

0.00Balance Brought Forward:

City of Culver City
Make checks payable to:

Last day of the month
12/30/22

CITY OF CULVER CITY
Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected] (310) 253-5890 To pay online:
www.culvercity.org/payments
Payment Due
Bill/Service Inquiries:

Payment Inquiries:
(310) 253-6400
Total Amount DueInvoice Number
Billing Period: Terms:
3Page:

Description Transaction
Date Units Payments Charges AmountReference
DB 40 CY EMPTY 259.15 11,004.03 1.00#456
TONNAGE REFUSE MIXED 568.08 11,572.11 4.40
DROP BODY RENTAL 228.7511/30/22 11,800.86 1.00AUTO
DROP BODY RENTAL 228.75 12,029.61 1.00AUTO
To avoid 50% PENALTY, payment must be received or postmarked by USPS on or before the last day of the month.

Please mail your payment to:

Please detach and mail this bottom portion with your payment Service Address: 8635 HAYDEN PL

POSSIBLE PRODUCTIONS
THE LWORD S3
WEST HOLLYWOOD, CA 90046
1041 N. FORMOSA AVE. #300
12,029.61
622219
12/01/22
Account No.: 2501557Remittance Advice - RefuseCITY OF CULVER CITY Finance Department
Revenue Division
9770 Culver Blvd., Culver City, CA 90232
Email: [email protected]
To pay online: www.culvercity.org/payments
Please include Invoice Number on your check
Failure to pay promptly may cause your service to be suspended or terminated. 12/31/22
City of Culver City
Finance Dept.
9770 Culver Blvd
Culver City, CA 90232
Invoice Date:

Invoice No.:

Due Date:

Total Due:

Amount
Enclosed:
*2501557$I*
LW30282
28 99-3787-000
1101-1130 DMSTR/RCYCLNG SWAP

WRAPPED
9539

DEPT UPM
ACCT PO#
VENDOR TRANS#
DESC

SHOW INFORMATION
Company: Possible Productions Inc.
1041 N. Formosa Ave. Formosa West 300
West Hollywood, CA 90046
Show: The L Word Generation Q - Season 3

PO INFORMATION
Date: 06/01/2022
Description: ROS ADDITIONAL TRASH

COLLECTION
Currency: USD
Department: Production
PO Contains:

VENDOR INFORMATION
Name: CITY OF CULVER CITY
Address: 9770 CULVER BLVD.

CULVER CITY , CA, 90232

LINE ITEMS
# Purchase Type Qty Cost Description CO Loc Episode Account Set F1 F2 F3 Tax Amount 1 PURCHASE 1 27200.00 ROS 4 LRGE DMPSTR SWP 01 001 00 3787-000 $27,200.00 2 PURCHASE 1 1310.00 ROS RCYCLNG DMPSTR SWP 01 001 00 3787-000 $1,310.00 2 Line Item(s) Total Amount $28,510.00
NOTES
No notes available.

ATTACHMENTS
Gmail - Fwd_ Dumpsters.pdf

APPROVAL HISTORY
Approver Status On
Paul Terzian SUBMITTED 06/01/2022 at 06:26 PM
Nina Findley APPROVED 06/03/2022 at 06:17 PM
Iliana Gonzalez APPROVED 06/07/2022 at 01:02 PM
Jennifer Madigan APPROVED 06/07/2022 at 04:15 PM
Julie Hartley APPROVED 06/08/2022 at 08:45 PM
Michael Elias APPROVED 06/09/2022 at 08:25 AM
APPROVED PO #LW3-0282


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1 Dodson, Gervie
From: Wilheim, Emily
Sent: Thursday, January 19, 2023 8:44 AM
To: Accounts Receivable
Cc: Dodson, Gervie
Subject: RE: Acct# 2501557 - Requesting waive of late payment fee on inv# 624297 Attachments: Possible Prod Penalty Waiver Req - 2501557.pdf Please see the attached.

From: Accounts Receivable <[email protected]> Sent: Thursday, January 19, 2023 8:18 AM
To: Wilheim, Emily <[email protected]>
Cc: Dodson, Gervie <[email protected]>
Subject: RE: Acct# 2501557 ‐ Requesting waive of late payment fee on inv# 624297

Hello, Emily.

Management requires all request to be submitted in writing, using the attached form.

Please complete it and return at
your earliest convenience.

Thanks.

If you have any further questions, please let me know.

Jessica C. Williams-Tell
Revenue Division
Finance Department
 310‐253‐5871
310‐253‐5880
[email protected]

From: Wilheim, Emily <[email protected]>
Sent: Wednesday, January 18, 2023 5:52 PM
To: Accounts Receivable <[email protected]> Cc: Dodson, Gervie <[email protected]>
Subject: Acct# 2501557 ‐ Requesting waive of late payment fee on inv# 624297

Hello,

<External Email>
2 I would like to humbly request a waive on the late fee for INV# 624297.  We had a turn over in the accounting team that handles these payments, and unfortunately the previous invoice (622219) did not get addressed until we came back after the holidays.

I understand that we incurred additional
late fees on these other accounts and invoices:

Acct# 1892704 – INV #624116
Acct# 2051748 – INV #624298
Acct# 1929735 – INV #624299

If you could waive the late fees on all of these, that would be amazing.

Thank you so much for your help!

Emily Wilheim
1 st Assistant Accountant
Showtime
Prep/Post Accounting
Ph: 818‐521‐3587

The City of Culver City keeps a copy of all E-mails sent and received for a minimum of 2 years. All retained E-mails will be treated as a Public Record per the California Public Records Act, and may be subject to disclosure pursuant to the terms, and subject to the exemptions, of that Act.