1 THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE
CITY OF CULVER CITY AUDIT, FINANCIAL PLANNING, AND BUDGET
SUBCOMMITTEE
SPECIAL MEETING OF THE October 3, 2024
AUDIT, FINANCIAL PLANNING AND BUDGET 1:00 P.M.
SUBCOMMITTEE
CULVER CITY, CALIFORNIA
CALL TO ORDER & ROLL CALL
Chair McMorrin called the special meeting of the City of Culver City Audit, Financial Planning, and Budget Subcommittee to order at 1:08 P.M. in the Louis Armstrong Room at City Hall.
Members Present: YASMINE-IMANI MCMORRIN, Chair
DAN O’BRIEN, Member
Staff Present: Lisa Soghor, Chief Financial Officer
Michael Towler, Finance Manager
T’Ana Allen, Deputy City Clerk
James Lambert, Associate Analyst
John Figueroa, Senior Account Clerk
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Pledge of Allegiance
Member McMorrin led the Pledge of Allegiance.
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Public Comment – Items NOT on the Agenda
John Figueroa, Senior Account Clerk, indicated that no requests to speak had been received.
Audit, Financial Planning, and Budget Subcommittee
October 3, 2024
2 o0o
Receipt and Filing of Correspondence
John Figueroa, Senior Account Clerk, indicated that no correspondence had been received.
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Consent Calendar Items
Item C-1
Approval of the Minutes for the Audit, Financial Pl anning, and Budget Subcommittee meeting of June 27, 2024.
MOVED BY O’BRIEN AND SECONDED BY MCMORRIN THAT THE AUDIT,
FINANCIAL PLANNING, AND BUDGET SUBCOMMITTEE METTING APPROVE
THE MINUTES FOR THE AUDIT, FINANCIAL PLANNING, AND BUDGET SUBCOMMITTEE OF JUNE 27, 2024.
THE MOTION CARRIED BY THE FOLLOWING VOTE:
AYES: O’BRIEN, MCMORRIN
NOES: NONE
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Order of the Agenda
No changes were made.
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Action Items
Item A-1
Receive a Report and Presentation City's User Fee Study and Provide Direction to Staff
Lisa Soghor, Chief Financial Officer, provided back ground on the City’s User Fee Study process; best practices; cost recovery levels ; and the separate process for Parks, Recreation and Community Services (PRCS) fees.
Audit, Financial Planning, and Budget Subcommittee
October 3, 2024
3 Nicole Kissam, NBS, provided a presentation on the User Fee Study; discussed industry standards; aspects of the fee study; routine goals and scope of the project; the approach to calculating fees; results; full cos t recovery; length of the study process; fee for services; clarification that fees cannot exceed cost for services or the estimated reasonable cost of providing services ; cost for use of government buildings; cost of providing services; fees for dev elopment services; the process to set fees; fees that are not studied; data collec ted; new practices and types of fees; staff recommendations; fee comparisons; polic y setting; other sources of income to cover shortfalls; and next steps.
Discussion ensured between Ms. Kissam, staff, and S ubcommittee Members regarding bringing the fee schedule back annually t o City Council; sidewalk vending permits; the need for clarity regarding wha t fees are subsidized and how each subsidy aligns with the interest of the public ; keeping an eye on potential chilling effects of new and updated fees; needed in dication of how cost recovery rates tie to community values; increases in revenue s from updated fees; credit card convenience fees; updating the Report Summary chart from the Draft Fee Study to include cost recovery in dollars and not j ust percentages; the need to update fees annually; and the need for more in dept h review and study of PRCS fees.
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Public Comment – Items NOT on the Agenda (Continued)
John Figueroa, Senior Account Clerk, indicated that no public comment had been received.
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Items from Committee Members/Staff
Chair McMorrin asked regarding plans for future Aud it, Financial Planning, and Budget Subcommittee meetings. Lisa Soghor, Chief Fi nancial Officer, indicated that there were no current plans but that she inten ded to hold a meeting during budget season.
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Adjournment
At 2:00 P.M. the Audit, Financial Planning, and Budget Subcommittee adjourned.
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Audit, Financial Planning, and Budget Subcommittee
October 3, 2024
4 ________________________________________________________________ Jeremy Bocchino
SECRETARY PRO TEMPORE of the Audit, Financial Planning, and Budget Committee
Culver City, California
APPROVED
Yasmine-Imani McMorrin
CHAIR of the Audit, Financial Planning, and Budget Subcommittee, Culver City, California