City Council Meeting Agenda
November 10, 2025

Culver City Civic Assembly – Draft Budget
Budget
HD Personnel & Overhead $141,000
Process Design, including finalizing guiding question with City, designing detailed Assembly process, developing process manual for facilitators and small group moderators $35,000 Project Management, including regular meetings with City and project staff, MOUs and contracts, task tracking, detailed budget and spending reports, $27,000 Process Support, including recruiting and training moderators, developing in-process materials for Delegates, coordinating third-party evaluation $17,000 Logistics Management, including venue setup and breakdown, catering coordinaton, consent forms, A/V coordination, in-room technology $12,000
Civic Lottery, including collaboration with City on demographic selection criteria, coordination of invitation mailing, management of responses, public lottery selection event $13,000 Delegate Services, including outreach and onboarding for Delegates and Alternates, survey of and support for Delegate needs, reimbursement management $21,000 Lead Moderation, including front-of-room moderation, in-process presentations, A/V cues, coordination of voting $7,000
Information Inflow Coordination, including design and facilitation of information committee meeting(s), recruitment of relevant parties, development of presenter list and Delegate binders $4,000 Public Affairs Coordination, including press releases for major developments (e.g. lottery invitations, Assembly launch, etc.), live stream of lottery selection, coordination of media access $5,000 TOTAL - PERSONNEL $141,000
HD Staff Travel $18,000
Staff Travel $18,000
Invitation Mailing $7,000
Small Group Moderators $7,500
Delegate and Alternate stipends $30,750
Pre-Assembly stipends, for 20 Delegates, 20 hours of budget meetings, paid at $25/hr $10,000 Assembly Stipends, for 20 Delegates, 30 hours of Assembly time, paid at $25/hr $15,000 Pre-Assembly Stipends, for 10 Alternates, 20 hours of budget meetings, paid at $25/hr $5,000 Alternate Delegate Stipends, for 10 Alternates to attend start of Assembly, paid at $25/hr $750 Delegate and Alternate support $21,750
Translation/Interpretation $12,500
Catering $7,000
Delegate support (family care, transportation reimbursements) $2,250 Physical Materials $2,500
Contingency $1,500
TOTAL $230,000
Venue (provided by City)
Tech/AV support (provided by City)
Additional public outreach (provided by City)
Key dates/requests of Culver City staff and council
● November
○ Contract approved by Council
○ HD begins drafting (with City staff collaboration) Scope of Work document, to include:
■ Project overview, timeline, and org chart
■ Civic assembly delegate selection plan and procedures ■ Plan for informational inflows to the assembly
■ High-level civic assembly process design
■ Other civic assembly procedures, include those related to transparency, privacy, and political influence
■ Roles, responsibilities, and areas of authority for all parties to the project ■ Communications plan and FAQs
■ Any proposed elements needing Council approval, including:
● Framing question for the assembly
● Demographic criteria for the democratic lottery
● December
○ HD continues drafting Scope of Work
○ Scope of Work approved by HD and City staff, with certain proposals or questions for Council noted
○ Prepare for the democratic lottery
■ HD drafts (with City staff collaboration) delegate invitation mailing and demographic response form – details pending January Council meeting ■ Source (with City staff assistance) randomly selected residential addresses to receive the mailing
● January
○ Jan. 12 City Council meeting: Council makes final decision on demographic criteria for democratic lottery and other key questions ○ Mid-January: Incorporate Council decisions into response form, and print and mail invitations to randomly selected Culver City addresses ● February
○ HD & City staff coordinate on informational materials for incoming delegates ○ Mid-February: HD runs democratic lottery algorithm, and public lottery selection event is held
○ Late February: HD onboards Delegates and Alternates for pre-assembly engagement during 2026-27 Culver City budget planning process ● March
○ Delegates and Alternates begin attending City budget planning meetings and pre-Assembly check-ins hosted by HD staff
● Civic Assembly - Tentatively planned to convene in June/July 2026