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28 RESOLUTION NO. 2026-R_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CULVER
CITY, CALIFORNIA, ADOPTING AN AMENDED RECORDS
RETENTION SCHEDULE FOR THE CITY OF CULVER CITY ,
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS IN
ACCORDANCE WITH THE AMENDED RETENTION SCHEDULE, AND
RESCINDING RESOLUTION NO. 2024-R063.
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Culver City; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, on August 14, 2017, in an effort to reduce current and future records storage costs, eliminate duplication of effort, increase efficiency and utilize current technology, while addressing the City’s specific needs and preserving City records for all legally required retention periods; the City Council, by Resolution No. 2017- R080, adopted the Records Retention Schedule for the City of Culver City (“Retention Schedule”) and authorized the destruction of certain City records in accordance with the adopted Retention Schedule; and
WHEREAS, on May 13, 2019, the City Council adopted Resolution No. 2019 -R026 adopting an amended Retention Schedule to reflect necessary changes based on new or updated laws and individual department needs, and rescinding Resolution No. 2017-R080; and WHEREAS, on February 8, 2021, the City Council adopted Resolution No. 2021- R010, adopting an amended Retention Schedule to reflect necessary changes based on new or updated laws and individual department needs, and rescinding Resolution No. 2019-R026; and WHEREAS, on April 25, 2022, the City Council adopted Resolution No. 2022 -R032, adopting an amended Retention Schedule to reflect necessary changes based on new or updated laws and individual department needs, and rescinding Resolution No. 2021-R026; and WHEREAS, on October 10, 2024, the City Council adopted Resolution No. 2024 -R063,
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28 adopting an amended Retention Schedule to reflect necessary changes based on new or updated laws and individual department needs, and rescinding Resolution No. 2022-R032; and WHEREAS, new laws have gone into effect and departments have requested changes to more accurately reflect department needs, all of which requires further amendment to the Retention Schedule.
NOW, THEREFORE, the City Council of the City of Culver City, California DOES HEREBY resolve as follows:
1. T he amended Records Retention Schedule set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted as the Records Retention Schedule for the City of Culver City.
2. The records of the City identified in the amended Records Retention Schedule are hereby authorized to be destroyed as provided by Government Code Section 34090 et seq. , and in accordance with the provisions of the Records Retention Schedule, upon the request of the Department Head and with the consent in writing of the City Clerk and City Attorney, without further action by the City Council.
3. With the written consent of the City Manager and City Attorney, the City Clerk is hereby authorized to be make minor updates to the amended Records Retention Schedule without further action by the City Council. Minor updates include changes in Department or Division names, improvements in records descriptions (i.e., categories/types of records), changes in comments, deletion of records descriptions that are no longer applicable, changes to the types of records that may be retained in other forms of media (i.e. , scanned), and/or changes to the Active and Inactive retention periods, provided the Total Retention period does not change . Changes in the Total Retention and/or adding new records descriptions must be presented to the City Council for approval prior to taking affect.
4. The term “records” as used herein shall include
any writing containing information
relating to the conduct of the public's business prepared, owned, used, or retained by the City regardless of physical form or characteristics, as defined by the California Public Records Act. Such records include, but are not limited to documents, instructions, books, microforms, electronic files,
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28 magnetic tape, optical media, or papers.
5 . This Resolution and the amended Records Retention Schedule shall become effective immediately upon adoption.
APPROVED and ADOPTED this _____ day of ___________, 2026.
FREDDY PUZA, Mayor
City of Culver City, California
ATTEST: APPROVED AS TO FORM:
JEREMY BOCCHINO HEATHER BAKER
City Clerk City Attorney
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28 Resolution No. 2026-R_____
EXHIBIT A
Thank you for your interest in obtaining a copy of our
records retention schedules, produced for the City by
Gladwell Governmental Services, Inc. The schedules
are protected by various U.S. and international
intellectual property laws and cannot be disseminated to, or copied, or used in whole or part by third parties
without GGS’s prior written permission; we will contact Gladwell Governmental Services, Inc. and inform them of your request. If you have any questions, or wish to
withdraw your request, please let me know. GGS can be
contacted at (909) 337-3516.