Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning
Procurement
Outreach
Execution Phase
Closing Processes
In Progress
In Progress
Complete
Complete
In Progress
Future
10/20/20
11/10/20
3/16/21
3/18/21
2/14/21
4/19/22
3/31/22
3/26/22
5/31/21
12/31/21
3/31/22
4/27/22
Participating in regional policy meetings, determining elements for consideration.
Developing stakeholder engagement, Mayor's Cup Challenge (MCC) ideas, and ordinance process plan.
Selected and engaged consultant for Diversity, Equity, and Inclusion outreach.
Engaged critical stakeholders, including food service, food safety, disabled, Chamber, youth.
Adapting model ordinance language for Cupertino, bringing to Sustainability Commission and City Council, host MCC event.
Prep for Implementation.
85 90
100
100
70 0
Sustainability & Fiscal Strategy
Details
Project Size Commission
Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Large Sustainability
Commission
$100,000.00 $100,000.00 $27,892.28 $72,107.72 1/27/22 Public Works
1. Single-Use Plastics Ordinance and Mayors Cup Challenge Adopt an ordinance to address single-use food service ware items. Engage stakeholders, conduct public outreach, determine CEQA requirements, work with Sustainability Commission. Create an event to help develop ideas to address non-recyclable plastics for aftermarket uses.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
1 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning Phase
Outreach
Procurement
Execution Phase
Closing Processes
Complete
In Progress
Complete
In Progress
Future
Future
7/1/19
7/1/21
10/1/21
2/9/21
3/9/22
6/2/22
10/30/19
2/11/22
11/8/21
3/1/22
3/31/22
6/30/22
Researched need for ELI developmentally disabled housing and moderate income housing and determined possible City locations.
Release FY 21-22 City and CDBG capital housing funds, scope affordable housing project with non-profits/developers, and work with Public Works to determine feasibility of project on City sites.
Marketed City's capital housing funds for development of affordable housing.
Procurement phase dependent on application for City funds.
Award funds to eligible applicant for development.
Report to Housing Commission and City Council on project status. 100
75 100
50 0
0 Housing
Details
Project Size Commission
Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Planning
Commission
$250,000.00 $250,000.00 $12,540.00 $237,460.00 1/21/22 Community Development
2. Consider options to develop ELI and BMR housing units for Developmentally Disa
bled individuals on City-owned property along Mary Avenue as well as the Outback Steakhouse location
Identify ways to build ELI housing units for developmentally disabled. Investigate additional sites for BMR or ELI housing.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
2 Updates
#
Task Status Task Start Task End Update % Completed
1.5 1.6
1.7 1.8
1.9 Research
Planning Phase
Design Phase
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
Future
7/1/21
11/1/21
11/30/21
3/21/22
7/25/22
8/31/21
11/29/21
3/18/22
7/22/22
9/8/22
Compiled requested modifications and verify legal standing and how other Cities handle the issue.
Put together modified regulations and City Ordinance
Present regulations and ordinance to City Council for approval.
Enact Regulations and establish expectations.
Report findings to Council.
100
100
25 0
0 Quality of Life
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Large Technology
Information and
Communications
Commission
$250,000.00 $250,000.00 $0.00 $250,000.00 1/25/22 Public Works
3. Revisit 5G. Including but not limited to, recording, responding to complaints, transparency on existing applications
Council review existing 5G policy and make alterations as they deem fit. Suggested areas to explore: 1)Spacing between small cell sites and 2) study the City's ability to mandate multi-tenant small cells. Staff is to record all resident concerns on a Resident Concern Record.
Staff is to add a street image for the 5G cell location and fill out the questionnaire 2. Staff is to meet with the cell providers monthly or as needed based on additional resident concerns and give the cell provider the sum total of Resident Concern Records and then report back to City Council. Staff is to continue to update the City Managers spreadsheet of updated status for nearby cities 5G cells in residential areas.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
3 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
Future
7/1/21
9/1/21
12/6/21
5/2/22
6/6/22
8/31/21
12/5/21
4/29/22
6/3/22
6/30/22
Staff researched the available resources and City efforts in each of the defined focus areas.
Outreach survey questions were drafted, reviewed by the Senior Advisory Council on September 27, 2021 and finalized by staff.
Survey was posted and shared with applicable Commissions to assist with community outreach.
Analyze senior survey results on focus items. Conduct community meeting and invite input and ideas. Present to Council and Commissions on ways to address senior needs as identified.
Consolidate information gathered from the research, survey, and community meeting. Draft and finalize senior strategy to address senior needs and determine appropriate community collaborators to facilitate plan.
Initiate plans to address senior needs with appropriate community collaborators as applicable.
100
100
22 0
0 Public Engagement & Transparency
Details
Project Size Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Medium Parks and
Recreation
Commission
$34,000.00 $34,000.00 $1,328.95 $32,671.05 1/13/22 Parks and Recreation
4. Senior Strategy
Address the needs of seniors in collaboration with the City Council and Commissions. Needs to address include technology resources, housing, food supply, transportation, and mental and physical health and wellbeing.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
4 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 Research
Outreach
Closing Processes
In Progress
In Progress
Future
7/1/21
7/1/21
6/30/22
6/30/22
6/30/22
6/30/22
Continue to monitor activities and coordinate with County regulatory activities. Provide comment letters as needed to regulatory agencies to advocate City interests.
Update webpage and notify public of significant progress. 50 50
0 Quality of Life
Details
Project Size Commission Estimated Budget Allocated Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Medium N/A $415,550.00 $415,550.00 $261,594.50 $153,955.50 1/27/22 Public Works
5. Lehigh and Stevens Creek Quarry
Monitor and Report on Lehigh and Stevens Creek Quarries A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
5 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
Future
9/7/20
2/8/21
2/8/21
4/1/21
9/19/22
2/1/21
3/24/21
1/3/22
9/16/22
11/24/22
Preliminary research into IoT technologies, their use at other cities, develop/publish RFI has been completed.
Development of scope of work, project charter, risk register and project plan has been completed.
Procurement process along with reciept of pollution map has occurred. Stationary Air Quality and Noise vendor selected and contract complete. Procurement Process Complete
Site Review for Stationary Sensors early January. Installation of sensors in March
Close out project.
100
100
100
33 0
Quality of Life
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last
Updated
Lead Department
Medium Technology
Information and
Communications
Commission
$62,500.00 $62,500.00 $17,500.00 $45,000.00 1/18/22 Innovation Technology
5. Pilot - Lehigh and Stevens Creek Noise and Pollution Monitoring Utilize IOT sensors to measure noise, particulate, and pollution levels at Lehigh and Stevens Creek Quarry.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
6 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Procurement
Planning Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
Future
6/1/20
9/1/21
9/1/21
10/1/21
6/1/22
9/30/21
9/24/21
10/29/21
6/30/22
6/1/22
Researched existing programs and documentation.
Drafted RFP and selected social services agency to administer program.
Worked with social services agency to finalize program guidelines.
Launch pilot program.
Review outcomes and determine need for additional funding and resources.
100
100
100
1 0
Housing
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last
Updated
Lead Department
Large Housing
Commission
$200,000.00 $200,000.00 $169,058.00 $30,942.00 1/27/22 Community Development
6. Homeless Jobs Program
Create a jobs program for up to 2 individuals for 6 months. Could involve a job in maintenance of parks or in Public Works.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
7 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning Phase
Procurement
Outreach
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
Future
7/1/19
7/1/19
7/1/20
12/1/21
11/29/21
5/17/22
1/21/21
1/15/21
12/1/21
4/18/22
5/16/22
6/30/22
Researched existing City/County programs to determine needs for homeless residents.
Worked with the County and Destination: HOME on the
Community Plan to End Homelessness. Determined need for creation of City Plan to End Homelessness.
Worked with consultant to draft the City Plan to End
Homelessness. Provided sanitary stations to homeless
encampment. Provided emergency assistance funds to Abode Services to administer program for encampment.
Developing comprehensive community engagement process that ensures that planning and recommendation development is based on concrete information about local needs and resources via virtual/physical outreach such as diverse focus groups and interviews.
Drafting Plan to be submitted by consultant, reviewed by City staff, and then processed for public hearing at Housing Commission and City Council.
Will present at Housing Commission for recommendation to City Council, and then present at City Council for final approval and adoption.
100
100
100
40 21
0 Housing
Details
Project Size Commission Estimated Budget Allocated Budget
Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Large Housing
Commission
$300,000.00 $300,000.00 $0.00 $300,000.00 1/21/22 Community Development
7. City Plan to End Homelessness
Draft an Implementation Plan to the Santa Clara County Community Plan to End Homelessness 2020-25 to create a roadmap for addressing homelessness in Cupertino.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
8 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning
Design
Procurement
Execution
Closing Processes
In Progress
Future
Future
Future
Future
Future
9/6/21
3/14/22
3/28/22
6/27/22
10/17/22
4/17/23
1/28/22
4/1/22
6/24/22
10/4/22
4/14/23
5/26/23
Reviewed existing documentation, developing project scope, will develop consultant contract
Establish Phasing Plan/Schedule
Initiate/Implement Amphitheater design phase
Implement RFP for Construction
Implement Construction
Close out construction
75 0
0 0
0 0
Quality of Life
Details
Project Size Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Large Parks and
Recreation
Commission
$1,150,000.00 $1,150,000.00 $0.00 $1,150,000.00 1/21/22 Public Works
8. Memorial Park Improvements - Amphitheatre
Implement a six-month and 12-month plan for Memorial Park improvements including: Amphitheater Improvements A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
9 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning
Design
Procurement
Execution
Closing Process
Complete
Complete
In Progress
Future
Future
Future
9/6/21
12/2/21
11/30/21
4/4/22
6/27/22
10/31/22
12/1/21
12/21/21
4/1/22
6/24/22
10/28/22
12/16/22
Reviewed existing documentation, developed project scope, initiated consultant contract
Established Phasing Plan/Schedule
Initiating/Implementing Ponds design phase
Implement RFP for Construction
Implement Construction
Close out construction
100
100
38 0
0 0
Quality of Life
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Large Parks and
Recreation
Commission
$3,000,000.00 $3,000,000.00 $126,000.00 $2,874,000.00 1/25/22 Public Works
8. Memorial Park Improvements - Pond Repurposing
Implement a six-month and 12-month plan for Memorial Park improvements including: Memorial Park - Pond Repurposing A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
10 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
1.8 Research
Procurement
Planning
Outreach
Design
Execution
Closing Processes
In Progress
Future
Future
Future
Future
Future
9/6/21
2/11/22
4/25/22
4/25/22
6/27/22
10/3/22
11/14/22
2/4/22
4/22/22
6/24/22
9/30/22
9/30/22
11/18/22
12/30/22
Existing documentation reviewed, developing project scope Implement RFQ for Design Services
Develop Conceptual Design plans and report
Implement Communications Plan
Develop Schematic Design plan and report
Confirm approval of design and report
Close Design Process
83 0
0 0
0 0
0 Quality of Life
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Large Parks and
Recreation
Commission
$500,000.00 $500,000.00 $0.00 $500,000.00 1/25/22 Public Works
8. Memorial Park Improvements - Specific Plan Design
Implement a six-month and 12-month plan for Memorial Park improvements including: Specific Plan Design A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
11 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Research
Planning Phase
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
9/1/19
5/1/20
11/1/21
5/2/22
8/2/21
8/2/21
5/2/22
7/1/22
Initial research phase completed. Additional research, which began earlier this year in order to review additional topics due to the expanded scope, has also been completed.
Report of findings from other cities and recommendations for Cupertino has been completed.
Presented findings to Council in December. Will be bringing item back to Council in February for further discussion.
Will update the Municipal Code, as directed by Council. 100
100
34 0
Public Engagement & Transparency
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Small All $0.00 $0.00 $0.00 $0.00 1/21/22 City Manager's Office
9. Consider New Commissions and Committees
Explore the possibility of additional commissions or committees to address City needs, such as senior, traffic, transportation, and economic development
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
12 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
In Progress
In Progress
In Progress
Future
Future
10/18/21
10/15/21
12/1/21
4/1/22
4/30/22
3/15/22
6/6/22
3/30/22
6/2/22
6/30/22
Review charters of other agencies with committees and
commissions.
Staff began outreach with key business stakeholders. Pending further Council direction.
Develop options for Council consideration based on research findings.
Present options to Council for input and direction.
Implement option based on Council direction.
80 22
46 0
0 Public Engagement & Transparency
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Large Economic
Development
Committee
$0.00 $0.00 $0.00 $0.00 1/28/22 City Manager's Office
9. Consider New Commissions and Committees - Economic Development Committee Charter
Develop a committee charter for the Economic Development Committee.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
13 Updates
# Task Status Task Start
Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Planning Phase
Outreach
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
Future
7/1/21
9/14/21
1/25/22
5/24/22
7/20/22
9/13/21
1/24/22
5/23/22
7/19/22
7/29/22
Reviewed the municipal code on the Commission's current name and duties.
Presented approved project from the City Work Program to the Fine Arts Commission. Will research surrounding cities and gather information on Art Commission names from their municipal codes and present findings to the Commission.
Perform outreach efforts to survey residents and obtain feedback on possible names for the Commission.
Draft a redline version to update the municipal code and the ordinance to adopt the name change. Update the Commission's duties to encompass the name change accordingly. Present to City Council the updated ordinance for consideration.
Update the municipal code, City website, and all other necessary locations.
100
100
29 0
0 Public Engagement & Transparency
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Small Fine Arts
Commission
$0.00 $0.00 $0.00 $0.00 2/8/22 Parks and Recreation
9. Consider New Commissions and Committees - Fine Arts Commission Name Change
Change the name of the Fine Arts Commission to broaden the reach of potential interest and align with commission goals.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
14 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 Research
Execution Phase
Closing Processes
Complete
Future
11/1/21
2/11/22
4/1/22
12/31/21
5/3/22
6/30/22
Reviewed charters of agencies with similar committees
Prepare proposed charter and bring it for Council consideration and adoption
Amend the Municipal Code as directed by Council
100
0 0
Public Engagement & Transparency
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Large Fiscal
Strategic
Planning
Committee
$0.00 $0.00 $0.00 $0.00 1/26/22 Administrative Services
9. Consider New Commissions and Committees - Fiscal Strategic Planning Committee Charter
Develop committee charter for Fiscal Strategic Planning Committee A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
15 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Research
Outreach
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
9/1/20
11/19/20
4/16/21
2/15/22
11/19/20
4/30/21
3/1/22
6/1/22
Research of current scope and scope in other cities complete.
Presented research results to Environmental Review Committee (ERC) on 4/16/21.
Analyzed ERC feedback and presented to Council as part of the Commission and Committee item in December. This item is going back to Council in February for further discussion.
Will update Municipal Code as directed by Council.
100
100
42 0
Public Engagement & Transparency
Details
Project Size Commission
Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Small Environmental
Review
Committee
$0.00 $0.00 $0.00 $0.00 1/27/22 City Manager's Office
9. Consider New Commissions and Committees - Review Environmental Review Committee
Review the scope of the ERC.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
16 Updates
# Task Status Task Start Task End Update
% Completed
1.2 1.3
1.4 1.5
1.6 1.7
1.8 Research
Outreach
Planning Phase
Procurement
Design Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
In Progress
Future
10/29/19
10/29/19
10/29/19
10/29/19
10/29/19
10/29/19
6/30/22
11/20/21
11/30/21
11/30/21
11/30/21
11/20/21
6/30/22
6/30/22
Compiled research on various shuttle options, conducted community surveys, spoke with West Sacramento staff and other Via jurisdictions, met with several transit vendors.
Conducted numerous pop-up events, including at Senior Center, library, and other locations citywide.
Continued outreach to likely riders and locations of interest, Caltrain, De Anza college, etc.
Met with various vendors including MV transportation, Altrans, chariot, etc.
Pilot designed.
Pilot launched 10/31/19, ridership grew rapidly. Service was paused due to COVID-19, but was re-authorized by Council on 7/20/21 and will resumed on 10/19/21. Continuing to manage and monitor program.
Pilot Program set to end 6/30/22.
100
100
100
100
100
80 0
Transportation
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Large N/A $1,750,000.00 $1,750,000.00 $1,749,999.74 $0.00 1/25/22 Public Works
10. Shuttle Bus Pilot Program Implementation
Community shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in Sunnyvale. Explore complimentary opportunities to expand into other cities.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
17 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
Complete
In Progress
Complete
In Progress
Future
7/1/21
7/1/21
7/1/21
11/1/21
4/7/22
10/1/21
4/6/22
8/27/21
2/4/22
5/9/22
Compile and prepare required information for annexation.
Acquire Support from San Jose and submit application to LAFCO for Annexation.
Acquired Support Resolution from Cupertino City Council and recorded resolution.
Submit application to LAFCO for Annexation.
Coordinate final steps with LAFCO.
100
71 100
97 0
Quality of Life
Details
Project Size Commission Estimated Budget Allocated Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Medium Parks and
Recreation
Commission
$2,844,995.00 $2,844,995.00 $2,740,603.53 $104,391.47 1/25/22 Public Works
11. Lawrence Mitty - Acquisition
Acquire a parcel at Lawrence Expressway and Mitty Ave for trail expansion and park development. Complete annexation process.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
18 Updates
# Task Status Task Start Task End
Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
1.8 Research
Procurement
Planning Phase
Outreach
Design Phase
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
Future
Future
Future
7/1/21
8/12/21
12/23/21
2/21/22
4/4/22
10/10/22
3/20/23
8/11/21
12/22/21
4/1/22
9/30/22
10/7/22
3/17/23
4/3/23
Reviewed existing documentation
RFQ for Design/Consultant services completed, contract
implemented.
Consultants analyzing site and developing reports, developing Communications plan
Implement Communications Plan
Implement Design Phase
Finalize Design Phase and CEQA Clearances
Project Closeout
100
100
24 0
0 0
0 Quality of Life
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Medium Parks and
Recreation
Commission
$5,425,999.00 $5,425,999.00 $313,138.94 $5,112,860.06 1/25/22 Public Works
11. Lawrence Mitty - Master Plan
Development project for Lawrence Mitty will be included in the CIP. Programming, Outreach, & Design with outreach expected to start by Q3 FY 21-22.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
19 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Planning Phase
Design Phase
Execution Phase
Closing Processes
In Progress
Future
Future
Future
Future
3/1/20
3/1/22
4/1/22
6/1/22
6/15/22
3/1/22
4/1/22
6/1/22
6/15/22
6/30/22
Currently conducting research for the City and surrounding jurisdictions.
Planning phase pending research.
Draft Procedures for Council review.
Finalize Procedures for Council adoption.
Close Project.
3 0
0 0
0 Quality of Life
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last
Updated
Lead Department
Medium Planning
Commission
$10,000.00 $10,000.00 $0.00 $10,000.00 1/10/22 Community Development
12. Development Accountability
Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation of development agreements and conditions of approval. Review and establish accountability in the project approval process.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
20 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Outreach
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
In Progress
Future
6/3/19
6/3/19
6/3/19
9/1/20
6/3/19
6/1/23
10/2/19
6/3/19
6/5/19
9/21/21
6/1/23
6/1/23
Reviewed existing documentation and objective standards.
Seven meetings held with Planning Commission and two
meetings held with City Council in 2019 to collect comments from public, commissioners and councilmembers. City Council
delegated prioritization to City Manager.
Met approximately 15 times between Oct 2019 and Sept 2020 to prioritize and discuss each suggestion made and determine next steps.
Council adopted general plan and zoning code objective
standards for Vallco in August and September 2019. Council adopted zoning code objective standards for P zoning and parkland dedications in Dec 2019. Third Round of amendments presented Spring 2021.
Presented third round of amendments to Council in October 2021.
Evaluating amendments related to Housing Element
Finalize documents and post on website.
100
100
100
100
63 0
Quality of Life
Details
Project Size Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Large Planning
Commission
$500,000.00 $500,000.00 $224,199.00 $275,801.00 1/26/22 Community Development
13. Review and Update General Plan (GP) and Municipal Code
1. Amend GP & MC & zoning code to provide objective standards as identified in 2019/2020 evaluation. 2.Re-evaluate the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
21 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
In Progress
In Progress
In Progress
In Progress
Future
7/1/21
7/1/21
11/1/21
1/24/22
6/1/22
2/25/22
3/31/22
3/11/22
6/30/22
6/30/22
Documentation Review in progress. Recruitment of Block Leader Coordinator completed.
Outreach meetings have been scheduled with full campaign in development.
Revised Block Leader Programming documents in development.
Neighborhood Watch and Block Leader meetings continue in partnership with Sheriff's Office. Future meetings to be scheduled.
Evaluate Revamped Block Leader program for effectiveness and sustainability.
95 77
61 47
0 Public Engagement & Transparency
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Public Safety
Commission
$1,500.00 $1,500.00 $0.00 $1,500.00 1/21/22 City Manager's Office
14. Revamping Block Leader and Neighborhood Watch Programs Revamping Block Leader, Neighborhood Watch Program to encourage and allow broad participation, and consider neighborhood councils.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
22 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Procurement
Closing Processes
Future
Future
Future
Future
Future
3/1/22
4/1/22
3/1/22
3/1/22
6/30/22
4/1/22
6/30/22
5/31/22
5/31/22
6/30/22
Conduct research on best practices
Plan and deliver outreach campaign (ex. Scene, Website, Earth Day, and other public events)
Develop Outreach materials, if any
Select Vendor for printed materials, if any
Debrief and continue to refine materials for outreach
0 0
0 0
0 Public Engagement & Transparency
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Small N/A $10,000.00 $10,000.00 $0.00 $10,000.00 1/26/22 Community Development
15. Encouraging Dark Sky Compliance
Encourage compliance by existing commercial properties and other organizations, including school sites.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
23 Updates
#
Task Status Task Start Task End Update % Completed
1.3 1.4
1.5 1.6
Research
Procurement
Design Phase
Closing Processes
Complete
Complete
In Progress
Future
7/1/21
9/27/21
1/3/22
4/18/22
11/5/21
12/17/21
5/27/22
5/6/22
Established the scope and desired result of the report
Selected consultant and executed agreement
Prepare, review and finalize the assessment report
City Council receives report and provides input. Objective is to include in FY22/23 CIP a citywide lighting upgrade project 100
100
7 0
Sustainability & Fiscal Strategy
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Small N/A $50,000.00 $50,000.00 $6,500.00 $43,500.00 1/21/22 Public Works
16. City Light Transition Assessment
Assess the costs, benefits, and opportunities of transitioning the City's streetlight infrastructure, and other City operated lights, from induction to LED fixtures. LEDs would allow lights to be turned down and the assessment will evaluate the efficacy of various color temperatures that would meet the dark sky requirements. Review light pollution by streetlights.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
24 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning Phase
Procurement
Execution Phase
Outreach
Closing Processes
Complete
Complete
In Progress
Future
Future
Future
8/16/21
9/6/21
8/30/21
2/28/22
3/28/22
3/28/22
1/28/22
9/20/21
2/25/22
4/22/22
4/22/22
6/30/22
Research of local mental health resources is complete. Research of contractors and instructors to provide mental health programming and workshops is ongoing.
Website was drafted and published on September 20. Resource list will be updated on an ongoing basis.
Meeting with potential contractors on an ongoing basis. Draft and execute an agreement or MOU with selected contractor(s).
Finalize mental health programming and post information to the Mental Health Website.
Create and execute marketing for Mental Health programming.
Open registration for Mental Health programming. Evaluate programs based on customer feedback.
100
100
94 0
0 0
Quality of Life
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Medium N/A $10,000.00 $10,000.00 $0.00 $10,000.00 2/8/22 Parks and Recreation
17. Mental Health Support
Provide a dedicated webpage with resources for mental health and emphasize mental health programming in class offerings.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
25 Updates
# Task Status Task Start
Task End Update % Completed
1.3 1.4
1.5 1.6
1.7 Research
Planning Phase
Execution Phase
Outreach
Closing Processes
Complete
Complete
In Progress
In Progress
Future
7/1/20
8/1/20
10/1/20
3/10/21
3/1/22
10/1/20
3/12/21
6/10/22
3/15/22
7/30/22
Benchmarked with other cities. Conducted policy research.
Technical adjustments were made to the greenhouse gas
inventory and measures calculations per updated reporting protocols and State guidelines. All changes will be documented and released publicly in the draft documents.
Council held a study session in December 2021 for input on key Measures. The next draft Measures and actions are due to the City in January. A draft CAP document will be released in February for public review. Project CEQA analysis will begin next.
The project team has conducted two public workshops, two stakeholder meetings, and two City Council Study Sessions. The next Council study session to be scheduled for spring 2022. Final public workshop also to be scheduled for winter/spring 2022.
Complete project and finalize lessons learned.
100
100
73 79
1 Sustainability & Fiscal Strategy
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Large Sustainability
Commission
$178,000.00 $178,000.00 $178,000.00 $0.00 1/27/22 City Manager's Office
18. Climate Action Plan
Engage a consultant and commit staff time to developing CAP 2.0. California State law requires addressing climate adaptation, resiliency, transportation greenhouse gasses,
and environmental justice in the next climate action plan. One major objective is to identify the economic and community opportunities for Cupertino as California policy points towards neutral emissions in 2045, and net negative emissions in subsequent years.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
26 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
Planning Phase
Execution Phase
Complete
In Progress
4/12/18
4/12/18
4/10/21
4/10/30
Concepts were prepared by Cupertino and submitted to the MTC as part of Horizon initiative (ideas contest). Although two were selected as finalists, in the end they were deemed infeasible based on MTC scoring criteria.
Station under consideration now at SR 85 and Stevens Creek Blvd.
VTA Board approved study on Highway 85 Transit Guideway and next steps awaiting prioritization among Measure B projects. 100
45 Transportation
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Large N/A $0.00 $0.00 $0.00 $0.00 1/10/22 Public Works
19. Regional Transformative Transit Projects Initiative Work to advance the following projects as submitted to the Metropolitan Transportation Commission (MTC) as Transformative Transportation Projects: 1. Stevens Creek Corridor High Capacity Transit 2. Highway 85 Transit Guideway 3. Silicon Valley High Capacity Transit Loop 4. Transit Update & Funding Strategies A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
27 Updates
# Task Status Task Start
Task End Update % Completed
1.2 1.3
1.4 1.5
Procurement
Outreach
Execution Phase
Closing Processes
Complete
In Progress
In Progress
Future
10/9/20
6/1/21
6/1/21
3/1/22
4/6/21
4/6/22
3/1/22
4/1/22
RFP sent out in Oct 2020. Proposals evaluated. Contracts and budget amendment adopted by Council on 4/6/21.
Outreach plan under development.
Initial review being conducted. Staff evaluating drafted materials from consultant.
Finalize Documents for Posting on Website.
100
15 25
0 Quality of Life
Details
Project Size
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Planning
Commission
$240,000.00 $240,000.00 $196,197.22 $43,802.78 1/19/22 Community Development
20. Residential and Mixed Use Residential Design Standards Create objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from neighboring low-density residential development.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
28 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
In Progress
In Progress
Future
Future
10/11/21
11/1/21
2/11/22
4/29/22
6/30/22
5/31/22
5/30/22
6/30/22
6/30/22
6/30/22
New Econ Dev Mgr started on 10/11/21 and continued research to include effects of pandemic.
Gather data on national and regional retail trends. Engage in a series of stakeholder feedback sessions to verify data findings.
Expected to go to Council as a Study Session in Summer
This item is pending stakeholder and community input and direction from Council
To be implemented after Council Study Session
26 58
0 0
0 Quality of Life
Details
Project Size Commission
Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Planning
Commission
$50,000.00 $50,000.00 $0.00 $50,000.00 1/28/22 City Manager's Office
21. Study Session on Regulating Diversified Retail Use
Identify ways to encourage retail diversity and vital services, find creative solutions to retenant vacant spaces and to attract independent operators. Evaluate pros and cons of Retail Formula Ordinances in other cities.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
29 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Outreach
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
In Progress
In Progress
In Progress
Future
9/1/21
1/3/22
1/3/22
1/7/22
2/11/22
6/1/22
2/1/22
5/2/22
2/11/22
3/9/22
6/30/22
6/30/22
Research of materials and ideal program components complete.
Scheduling training sessions in progress. Outreach planning complete.
Finalize content and instructor roles / sections
Supplies and materials identified. Procurement in progress.
Deliver training sessions on schedule with personal preparedness kits as incentive for attendance and participation. Encourage attendees to sign up for Block leader and Citizen Corps Programs.
Evaluate trainings and feedback from participants
Evaluate success of overall program and feedback from
participants, implement lessons learned for future programming 100
62 75
75 0
0 Public Engagement & Transparency
Details
Project Size
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Public Safety
Commission
$10,000.00 $10,000.00 $0.00 $10,000.00 1/28/22 City Manager's Office
22. Personal Preparedness Campaign
Develop a personal preparedness campaign including providing personal preparedness kits to the community. To include a revamp of the Block Leader program to encourage membership and include a preparedness focus.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
30 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Procurement
Planning Phase
Outreach
Conceptual Design Phase
In Progress
In Progress
Future
Future
Future
7/1/21
1/3/22
4/18/22
5/16/22
5/16/22
2/15/22
4/15/22
5/13/22
9/16/22
10/14/22
Reviewing existing documentation, developing program
scope and communications plan; coordinating with CIP
City Hall Feasibility and Programming project
Implementing RFQ process
Implement Planning/Program phase
Implement Communications Plan
Implement Conceptual Design Phase
58 11
0 0
0 Sustainability & Fiscal Strategy
Details
Project Size
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Department
Large N/A $500,000.00 $500,000.00 $32,500.00 $467,500.00 1/21/22 Public Works
23. Seismic Retrofits and Upgrades to Existing City Hall (formerly "Investigate Alternatives to City Hall")
Examine seismic retrofits, upgrades, and remodels to existing City Hall.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
31 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Research
Outreach
Execution Phase
Closing Processes
Complete
In Progress
In Progress
Future
7/1/21
8/18/21
11/1/21
5/18/22
10/20/21
3/16/22
5/31/22
6/30/22
Research typical components of Vision Zero plans and how other cities have developed their programs. Sunnyvale and San Jose staff will present their programs at the October Bicycle Pedestrian Commission (BPC) meeting.
Engage BPC for direction, guidance and feedback on
development of Vision Zero plan.
Drawing upon information gained from previous tasks, design Vision Zero plan to meet Cupertino's needs.
Take final Vision Plan to BPC for approval, then to City Council for adoption.
100
80 25
0 Transportation
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget Remaining
Last Updated Lead Department
Medium Bicycle
Pedestrian
Commission
$0.00 $0.00 $0.00 $0.00 1/28/22 Public Works
24. Vision Zero
Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
32 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 Research
Planning Phase
Closing Processes
In Progress
In Progress
Future
11/2/20
9/21/21
10/1/22
3/1/22
12/2/22
12/2/22
Researching Legal and other requirements if system is leased, sold or City Operated in the future.
In July 2021, City Council directed staff to proceed with an RFP for a new long-term lease. Was brought back for Council consideration in November 2021. Will be conducting public hearing to consider lease extension.
Receive Council direction and close project.
70 28
0 Sustainability & Fiscal Strategy
Details
Project Size Commission Estimated Budget Allocated Budget
Budget Expended/
Encumbered
Budget Remaining Last Updated Department
Medium N/A $150,000.00 $150,000.00 $142,752.00 $7,248.00 1/25/22 Public Works
25. Municipal Water System
To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in November 2022.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
33 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
Research
Planning Phase
Procurement
Execution Phase
Outreach
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
Future
6/15/21
6/15/21
10/18/21
11/16/21
10/20/21
5/23/22
7/20/21
10/15/21
11/15/21
5/17/22
5/17/22
7/1/22
Compiled data from past work and existing conditions at this site Engaged consultants for study of two options and developed scope for each
Executed a contract with the consultant(s) for the golf course feasibility study to include an updated scope of work.
Consultant(s) will assess the different options and financial impacts for golf course and present the draft studies to the City for review and feedback.
Will facilitate outreach to key stakeholders about discussing future options of the golf course. Present draft studies to Parks and Recreation Commission and City Council for feedback.
Pending feedback and input from Council on the draft studies, resubmit for final approval and direction on preferred option.
Expected completion: April 2022.
100
100
100
50 20
0 Quality of Life
Details
Project Size
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Parks and
Recreation
Commission
$76,400.00 $76,400.00 $47,350.00 $29,050.00 2/8/22 Public Works
26. Blackberry Farm Golf Course Needs Assessment
Determine short-term and long-term improvements to the golf course and amenities A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
34 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Research
Procurement
Execution Phase
Closing Processes
Complete
Complete
In Progress
Future
9/7/20
2/1/21
4/1/21
4/22/22
3/24/21
5/14/21
4/21/22
6/3/22
Research Complete
Contract Signed, Equipment Ordered
IOT Equipment Installed/Configured/Tested/In Production at 4 intersections. Currently collecting data for analysis.
Complete analysis and close project
100
100
86 0
Transportation
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Medium Technology
Information and
Communications
Commission
$275,000.00 $275,000.00 $253,328.00 $21,672.00 1/15/22 Innovation Technology
27. Pilot - Adaptive Traffic Signaling
Utilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
35 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
Future
9/7/20
3/8/21
3/17/21
4/1/21
4/22/22
3/5/21
3/17/21
3/31/21
4/21/22
6/3/22
Research smart city technologies pertinent to Cupertino.
Project Charter and SOW Created.
Contracts Set and PO in Process.
Equipment Installed/Configured/Tested/In Production at 4 Instersections.
Complete Project.
100
100
100
81 0
Transportation
Details
Project Size Commission Estimated Budget Allocated
Budget
Budget Expended/
Encumbered
Budget
Remaining
Last
Updated
Lead Department
Medium Technology
Information and
Communications
Commission
$55,000.00 $55,000.00 $55,000.00 $0.00 1/21/22 Innovation Technology
28. Pilot - Multimodal Traffic Count
Utilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
36 Updates
# Task Status Task Start
Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Execution Phase
Outreach
Closing Processes
Complete
Complete
Complete
Complete
In Progress
7/1/19
7/1/19
9/6/19
9/20/21
10/8/21
8/2/19
9/5/19
6/30/22
10/7/21
10/10/22
Initial comparative analysis of neighboring cities with existing DOLAs completed.
Survey was administered to neighboring residents (within .25 miles) of Jollyman Park. 618 responses with 78% in support of the trial. Parks and Recreation Commission approved initial trial.
Initial trial performed and extended until sufficient data was collected on the DOLA, after implementation of the updated Athletic Field Use Policy and to account for changing COVID restrictions.
The administrative policy for the ongoing DOLA program at Jollyman Park was drafted and then presented to the Parks and Recreation Commission for feedback and input on October 7, 2021.
Update signage and website for the ongoing DOLA program at Jollyman Park. Continue to evaluate the ongoing DOLA operation for at least a year prior to consideration of an additional DOLA location elsewhere.
100
100
100
100
35 Quality of Life
Details
Project Size Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Small Parks and
Recreation
Commission
$5,000.00 $5,000.00 $0.00 $5,000.00 1/27/22 Parks and Recreation
29. Dogs Off Leash Area (DOLA)
Identify additional areas suitable for permitting dogs to be off leash and establish one such area, if the current trial period is successful.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
37 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Planning Phase
Design Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
7/1/20
9/1/20
1/11/21
12/6/21
10/1/21
10/30/20
12/3/21
12/22/21
In Process - Identify online service and prioritize list. Graphics Tool (Visio) selected
Design Complete - PRA Application
Development Process flow in progress and Recreation Process flow under final review
Complete and publish process flow chart. Will continue to incorporate as we develop/revisit applications.
100
100
100
100
Public Engagement & Transparency
Details
Project Size Commission
Estimated Budget Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last Updated Lead Department
Medium N/A $0.00 $0.00 $0.00 $0.00 1/28/22 Innovation Technology
30. Roadmap Project
Publish Process Flow Chart for Public Facing Online Applications A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
38 Updates
# Task Status Task Start
Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 1.7
1.8 1.9
Research
Planning Phase
Procurement - Design
Outreach
Design Phase - Schematic
Procurement - Design/Build
Execution Phase - Design Build
Closing Processes
In Progress
In Progress
Future
Future
Future
Future
Future
Future
7/1/21
11/1/21
2/25/22
5/6/22
5/6/22
7/8/22
9/22/22
5/10/23
1/31/22
2/28/22
5/6/22
9/8/22
7/7/22
9/21/22
5/10/23
6/16/23
Reviewing existing conditions documentation and
municipal code requirements, work with staff to
develop program, and research candidates for
PM roles
Developing initial scope requirements, schedule,
communications plan and RFQ for design phase
Develop and initiate contract with Design phase
consultants
Implement Public outreach/input process
Initiate the design process through schematic
design
Develop and initiate contract with Construction
phase consultants
Implement the design/build process from design
development through to construction
Final closeout processes with design/build entity,
facilitate AV/IT/Security implementations, secure
Furniture, Fixtures, and Equipment, make ready
for move in
91 53
0 0
0 0
0 0
Sustainability & Fiscal Strategy
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Department
Large N/A $3,000,000.00 $3,000,000.00 $77,560.00 $2,922,440.00 1/21/22 Public Works 10455 Torre Avenue Improvements Programming & Feasibility Program, plan, and build facility improvements, including seismic, utility and ADA upgrades, for the long-term use of this facility. The scope of work will include public outreach, programming, planning, design, and construction.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
39 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
1.6 Research
Outreach
Planning Phase
Execution Phase
Closing Processes
In Progress
In Progress
In Progress
Future
Future
10/19/21
10/19/21
11/15/21
4/1/22
6/1/22
6/28/22
4/15/22
6/21/22
6/1/22
6/30/22
Staff conducted research and gathered examples from other cities.
Staff met with Chamber to discuss concept for space and has begun identifying other stakeholders.
Staff plans to develop the concept and related implementation plan.
Present concept and related implementation plan to Council for input and direction.
Proceed to next phase pending Council direction.
90 30
5 0
0 Public Engagement & Transparency
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Department
Medium Fine Arts
Commission
$5,000.00 $5,000.00 $0.00 $5,000.00 1/19/22 City Manager's Office Cupertino Store at Chamber of Commerce
Explore the potential of locating Cupertino store and public incubator center at Chamber of Commerce or other locations with a mutually beneficial agreement, including potential Cupertino store merchandise, and attempt to provide a draft proposal for consideration by the Council by the end of FY 2021-2022.
A - FY 21-22 City Work Program Q2 Dashboard Printout
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40 Updates
# Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Outreach
Procurement
Execution Phase
Closing Processes
In Progress
Complete
In Progress
Future
5/19/20
3/2/21
11/1/21
1/31/23
1/31/23
9/21/21
1/31/23
1/31/23
Conducted 6 study sessions/public hearings with Housing Commission/Planning Commission/City Council + 1 community meeting to date. Additional public engagement & education to be conducted through late 2022. Housing Element update anticipated 1/31/23.
Conducted consultant recruitment. Council authorized Housing Element consultant & initiation of 6th Cycle Housing Element Update.
Complete Sites Inventory, Housing Policies & Programs, Draft Housing Element document, Final Housing Element document, & CEQA in accordance with state law.
Housing Element to be completed by 1/31/23.
56 100
8 0
Housing
Details
Project Size Commission Estimated Budget
Allocated Budget Budget Expended/
Encumbered
Budget
Remaining
Last Updated Lead Department
Large Planning
Commission
$1,069,248.00 $1,069,248.00 $748,040.00 $321,208.00 1/25/22 Community Development RHNA Related General Plan Updates and Rezoning (Housing Element) Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs-housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by Sept. 2023.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
41 Updates
#
Task Status Task Start Task End Update % Completed
1.2 1.3
1.4 1.5
Research
Planning Phase
Execution Phase
Closing Processes
In Progress
In Progress
Future
Future
5/13/20
12/1/20
4/5/22
6/1/22
3/1/22
4/1/22
5/31/22
6/30/22
Conducting research on surrounding jurisdictions
Preparing draft ordinance amendments
Expected PC and CC hearing
Update Municipal Code, as directed by Council
75 43
0 0
Quality of Life
Details
Project Size
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget
Remaining
Last Updated Lead Department
Small Planning
Commission
$25,000.00 $25,000.00 $0.00 $25,000.00 2/4/22 Community Development Sign Ordinance Update
Update existing provisions, particularly in the temporary sign regulations.
A - FY 21-22 City Work Program Q2 Dashboard Printout
ATTACHMENT A
42