CC 02-15-2022
Study Session Item No. 1
Commissions and
Committees
Presentation
February 15, 2022
Commissions and Committees
CC 02-15-2022 Study Session Item No. 1
1. Background
2. Current Commissions
3. Current Committees
4. Commissions/Committees in
Other Cities
A.Commissions
B. Committees
5. Commission Membership
Requirements
6. Traffic and Transportation
7. Housing
8. Senior Services
9. Fine Arts Name Change
10.Economic Development
Committee
11.Fiscal Strategic Plan Committee
12.Scope of the ERC
13.Impact of Adding Commissions
14.Recommendation
Presentation Outline
• FY 2019-20 City Work Program
• Consider new commissions and committees to
address Cupertino’s needs.
• Traffic and Transportation
• Economic Development
• Senior Services
• FY 2020-21 City Work Program
• Review Scope of the ERC
Background
Background cont.
• FY 2021-22 City Work Program
• Fine Arts Name Change
• Develop ordinances to codify:
• Economic Development Committee
• Fiscal Strategic Development Committee
Current Commissions
Commission Summary Description
Bicycle Pedestrian Advises Council on transportation matters within Cupertino including bicycle and pedestrian traffic, parking, education, and recreation.
Fine Arts Advises Council and encourages the realization, preservation, and advancement of fine arts for the benefit o the citizens of Cupertino.
Housing Advises Council on housing policies and strategies, affordable housing projects, and sources of funding for affordable housing.
Library Advises Council regarding library service in the community and serves as liaison between the City and the Santa Clara County Library JPA.
Parks & Recreation Advises Council on parks and recreation related activities, including park site acquisition and development, community activities, and recreation policies.
Planning Advises Council on land use matters such as specific and general plans, zonings and subdivisions. Reviews other matters as specified by City ordinances or Title VII of the Government Code of California. -Design Review
Committee A subcommittee of the Planning Commission that reviews aspects of site and architectural design.
Public Safety Advises Council on areas relating to public safety, traffic, police, fire and other areas where public safety may be of concern.
Sustainability Advises Council on major policy areas related to the environmental goals in Cupertino’s Climate Action Plan and General Plan’s Environmental Resources/Sustainability Element.
Teen Advises Council and staff on issues and projects important to youth in the Cupertino community.
Technology, Information, &
Communications (TICC)
Advises Council on all matters relating to telecommunications in Cupertino and provides support for community access television.
Current Committees
Committee Summary Description
Audit Committee
Reviews external and internal audit reports, monthly treasurer’s report, and city investment policies. Recommends appointment of external and internal auditors and recommends a budget format.
Disaster Council Supports the City’s emergency management and preparedness responsibilities.
Economic
Development
Committee
Enhances and promotes a strong local economy to provide municipal services that businesses and residents desire and need to maintain the community's quality of life.
Environmental
Review Committee
Evaluates the initial study of a proposed project to determine whether the project may or may not have a significant effect on the environment.
Fiscal Strategic
Plan Committee
Confers, strategizes, and plans for current as well as future activities that have a fiscal impact on the City.
Legislative Review
Committee
Makes recommendations on legislative advocacy issues and authorizes position letters for legislation that aligns with the City's Council-approved Legislative Platform.
Commissions and Committees in Other Cities
Commissions and Committees in Other Cities
City # of Commissions
and Committees Population FTE*
Mountain View 19 82,272 253
Cupertino 17 66,762 198
Milpitas 17 84,196 230
Los Altos Hills 16 8,300 26
Los Altos 15 31,190 95
Palo Alto 14 67,019 711
Santa Clara 14 128,717 530
Gilroy 11 58,756 138
Campbell 11 42,288 104
Sunnyvale 11 156,503 735
Los Gatos 9 31,439 90
Saratoga 9 31,030 57
Morgan Hill 4 45,742 123
Monte Sereno 3 3,492 7
* Excluding Fire and Police Departments
Commissions in Other Cities
Commissions in Other Cities
City # of commissions Population FTE*
Los Altos Hills 15 8,300 26
Milpitas 12 84,196 230
Cupertino 11 66,762 198
Gilroy 11 58,756 138
Los Altos 11 31,190 95
Mountain View 10 82,272 253
Palo Alto 9 67,019 711
Santa Clara 9 128,717 530
Sunnyvale 9 156,503 735
Los Gatos 8 31,439 90
Saratoga 7 31,030 57
Campbell 6 42,288 104
Monte Sereno 3 3,492 7
Morgan Hill 3 45,742 123
* Excluding Fire and Police Departments
Committees in Other Cities
Committees in Other Cities
City # of Committees Population FTE*
Mountain View 9 82,272 253
Cupertino 6 66,762 198
Milpitas 5 84,196 230
Palo Alto 5 67,019 711
Santa Clara 5 128,717 530
Campbell 5 42,288 104
Los Altos 4 31,190 95
Sunnyvale 2 156,503 735
Saratoga 2 31,030 57
Los Gatos 1 31,439 90
Los Altos Hills 1 8,300 26
Morgan Hill 1 45,742 123
Gilroy 0 58,756 138
Monte Sereno 0 3,492 7
* Excluding Fire and Police Departments
• Generally required to be a resident (some
exceptions for business representative or subject
matter expert)
• Planning Commission and TICC require "qualified
elector"
• Qualified Elector=18 years old, resident, and
US Citizen
• Should this be changed to a residency requirement
for consistency?
Commission Membership Requirements
• 3 of 13 SCC cities have Complete Streets Commissions
• 5 of 13 SCC cities have Bike Ped Commissions
• 3 of 13 SCC cities have other transportation related commissions • June 2, 2020 City Council Meeting
• Expanding Bike Ped Commission to Complete Streets
Considered and failed
• Bike Ped currently considers multiple modes of transportation to consider options holistically, as if complete streets
• Would Council like to pursue a Transportation Commission, Complete Streets Commission, or continue as is with Bike Ped Commission?
Traffic and Transportation
• Councilmembers expressed desire to expand scope to
include social services
• County provides social services component
• Housing Commission reviews and recommends
Human Services Grant Funding ($550k annually)
• Similar to Sunnyvale's Housing and Human Services
Commission, the only one found in the survey
• Expanding beyond existing functions would require
significant resources and staff time
• Does Council have further direction regarding the
Housing Commission?
Housing
• 6 of 13 SCC cities have a Senior Commission
• Council dissolved Cupertino Senior Commission in 2009 due to overlapping functions with Senior Advisory
Council (SAC)
• November 2018 Council evaluated reinstating Senior
Commission
• Council decided to continue partnership with SAC
Senior Services
• FY 2021-22 City Work Program Item
• Codified and originally named in 1987
• Commissioners want to change name in order to:
• broaden the reach of potential interests
• explore other arts
• better align with Commission goals
• Ordinance for name change will be brought for
Council's this FY
Fine Arts Name Change
• FY 2021-22 City Work Program Item
• 2 of 13 SCC cities have similar committees
• 2 of 13 SCC cities have similar commissions
• Meetings are on hold until ordinance is adopted
• Staff conducting additional research that is
anticipated to be presented to Council in April
Economic Development Committee
• FY 2021-22 City Work Program Item
• 9 of 13 SCC cities have financial/audit related commissions/committees • Increased Audit Committee workload due to internal audit function • Recommended to convert Fiscal Strategic Plan Committee to Finance Committee with the following duties:
A. Review Monthly Report of Receipts, Disbursements and Fund Balances B. Review Quarterly Treasurer’s Investment Report (from Audit Committee) C. Review Budget Format (from Audit Committee)
D. To review City investment policies and internal controls of such policies (from Audit Committee)
E. Review Annual Fee Schedule Update
F. Review City’s Annual Fiscal Forecast Update
• Preparing amendments for Audit Committee and then Council consideration this FY Fiscal Strategic Plan Committee
• No other city surveyed has an environmental review
commission/committee
• Presented to ERC on April 15, 2021 and resulted in the following suggestions from the ERC:
• Roll the environmental review duties into the Planning Commission (dissolving the ERC or changing the
scope)
• Expand scope to act in an advocacy capacity and
provide education and engagement
• Changing the composition of the ERC to address the
potential for perceived conflicts issues
• What approach would the Council like to take with the ERC? Scope of the ERC
• Adding/Expanding Commissions will increase staff time spent on administrative and liaison duties
• Additionally, Clerk’s Office spends over 100 hours on orientations, trainings, agendas, and noticing
Impact of Adding Commissions
Commission Hours Spent Annually
Bicycle Pedestrian 240
Fine Arts 200
Housing 220
Library 350
Parks and Recreation 750
Planning 1100
‐Design Review 40
Public Safety 200
Sustainability 220
Teen 300
TICC 120
TOTAL 3,740
Committees Hours Spent
Annually
Audit 230
Disaster Council 30
Economic Development 60
Environmental Review 80
Fiscal Strategic Planning 15
Legislative Review 400
TOTAL 812
• Provide direction as the Council sees fit
• Particular areas needing direction:
• Should qualified elector requirements be changed to
residency requirements for consistency?
• Would Council like to pursue a Transportation
Commission, Complete Streets Commission, or
continue as is with Bike Ped Commission?
• Does Council have further direction regarding
the Housing Commission?
• What approach would the Council like to take with
the ERC?
Recommendation
Questions?
CC 02-15-2022
Item No. 18
Options of Acquisition of
Lehigh Cement Plant &
Quarry
Presentation
City Council
February 15, 2022
Exploring Options for Acquisition of
Lehigh Cement Plant and Quarry
CC 02-15-2022 Item No. 18
Background
● Lehigh Cement Plant and Quarry located on located
on 3,510 acres
● Operated since 1939
● Current reclamation plan contemplates full
reclamation of site by 2032
● Lehigh initiated process in 2018 to expand mining
operations and extend reclamation timeline
Lehigh Plant Impacts
● Dust/traffic/noise impacts in City of Cupertino
● Environmental impacts of operation, e.g.,
● Sediment discharges to Permanente Creek
● Exceedances of Water Board waste discharge
requirements for selenium
● Illegal grading of haul road
Board of Supervisors Referral
● Proposed Action: Approve referral to County staff to
report to the Board within 90 days with options for
consideration relating to the potential acquisition of
the Lehigh Plant
Questions/Comments?
CC 02-15-2022
Item No. 19
Via-Cupertino Shuttle
Update and Grant
Proposal
Presentation
Chris Corrao – Public Works
Via-Cupertino Shuttle Update
& Grant Proposal
February 15, 2022
CC 02-15-2022 Item No. 19
Ridership Numbers
Pilot begins: 10/19
Pilot ends: 10/22
Total rides: 16,846
ADA rides: 291
Rides since re-launch: 1,885
2 3
Re-launch ridership - pickups
4 Re-launch ridership – drop offs
5 6
Rider Survey
7 Top 5 Ride Locations (pre-COVID/re-launch)
8 Pre-Covid Riders & Re-launch Riders
9 Via signups (based on App location)
10 CalSTA TIRCP Grant
Transit & Intercity Rail Capital Program (TIRCP)
• Expansion into:
Sunnyvale, Santa Clara, and San José
(& Mtn View Caltrain/El Camino Hospital)
• EV only fleet required for grant
• Deadline: March 3, 2022
• Grant pays 50% of operating / 50% capital costs
11 CalSTA TIRCP Grant
• 5-year grant period
• 50% local match increases annually
Year 1: $ X
Year 2: $ Y
Year 3: $ Z
Year 4: $ X
Year 5: $ Y
(Year 5 marks end of zone expansion and steady
ongoing cost).
12 CalSTA TIRCP Grant
Next Steps
• Reconvene with participant cities
• Prepare application materials
• Refine maps & assumptions
• Submit application: March 3, 2022
• Notification of Award: June 2022
• Estimated launch: January 2023
13 Chris Corrao – Public Works
Via-Cupertino Shuttle Update
& Grant Proposal
February 15, 2022
CC 02-15-2022
Item No. 20
Stevens Creek Corridor
Vision Study
Presentation
Chris Corrao – Public Works
Stevens Creek Corridor
Vision Study
February 15, 2022
CC 02-15-2022 Item No. 20
Stevens Creek Corridor (SCC) Background
• 2019: Stevens Creek Steering Committee formed
comprised of elected officials along the SCC
Goals:
• Guide process of creating a multi-city vision study
• Improve mobility & connectivity
• Consider high-capacity transit
2 Project Updates
• July 2019: Cupertino Council approves resolution in
support of transit planning efforts
• November 2020: Cupertino Council does not
proceed with study
• Scope of Work Updated (staff group)
• October 2021: MTC includes SCC corridor in long-
range plan
3 12/21 Steering Committee Mtg.
Presentations:
• San José: Airport Connector project
• Iteris: Scope of Work for Vision Study
Discussion:
• Desire to do something innovative and different in
SCC
• Cupertino representative noted importance of
outreach, particularly to new stakeholders in
corridor.
• A one-sized approach will not work given varied
landscape of Stevens Creek 4
Next Steps
• If approved, staff to return with funding agreement
w/City of San José
• Project will begin in Summer/Fall 2022
• Project duration: 19 months
• Cost to Cupertino to participate: $154,059
5 Chris Corrao – Public Works
Stevens Creek Corridor
Vision Study
February 15, 2022
CC 02-15-2022
Item No. 21
City Work Program Q2
Update
Presentation
February 15, 2022
City Work Program Q2 Update
CC 02-15-2022 Item No. 21
1. Background Information
2. FY 21-22: Q2 Update and Q3 Preview
Attachment A: FY 21-22 Detailed Update
A. Top 10 Items
B. Additional Items
3. FY 20-21: Outstanding Items
Attachment B: FY 20-21 Detailed Update
4. Next Steps
Presentation Outline
• City Work Program guides major efforts of the City
beyond day-to-day services
• FY 21-22 City Work Program adopted May 2021
34 items adopted by Council (30 in priority order)
• Quarterly Updates Provided
• Dashboard cupertino.org/cityworkprogram
• City Council meeting
• Q1 Update November 2, 2021
Background
Top 10 Priorities
1. Single-Use Plastics Ordinance
and Mayor’s Cup Challenge
Event
2. Consider Options to Develop
ELI and BMR Housing..
3. Revisit 5G…
4. Senior Strategy
5. Lehigh and Stevens Creek
Quarry
6. Homeless Jobs Program
7. City Plan to End
Homelessness
8. Memorial Park Improvements
9. Consider New Commissions
and Committees
10. Shuttlebus Pilot Program
Implementation
FY 21-22: Q2 Update and Q3 Preview- Top 10 Items
11. Lawrence Mitty
12. Development Accountability
13. Review and Update General
Plan and Municipal Code
14. Revamping Block Leader and
Neighborhood Watch Program
15. Encouraging Dark Sky
Compliance
16. City Light Transition Assessment
17. Mental Health Support
18. Climate Action Plan
19. Regional Transformative Transit
Projects Initiative
20. Residential and Mixed-Use
Residential Design Standards
21. Study Session on Regulating
Diversified Retail Use
22. Personal Preparedness
Campaign
FY 21-22: Q2 Update and Q3 Preview- Additional Items
23. Seismic Retrofits and Upgrades
to Existing City Hall (formerly
“Investigate Alternatives to City
Hall”)
24. Vision Zero
25. Municipal Water System
26. Blackberry Farm Golf Course
Needs Assessment
27. Pilot – Adaptive Traffic Signaling
28. Pilot – Multimodal Traffic Count
29. Dogs Off Leash Area (DOLA)
30. Roadmap Project
• Cupertino Store at Chamber of
Commerce
• RHNA related GP updates and
rezoning (Housing Element)
• Sign Ordinance Update
• 10455 Torre Avenue
Improvements Programming &
Feasibility
FY 21-22: Q2 Update and Q3 Preview- Additional Items
General Plan Authorization Process
• Follow-up directed at August 17, 2021 Council Meeting • Delayed due to staffing challenges
• Expected Completion: July 2022
FY 20-21: Outstanding Items
• Quarterly updates at cupertino.org/cityworkprogram
• Quarter 3 updates
• Dashboard update in April
• Presentation to Council May
• FY 22-23 City Work Program process coming to
Council in March
Next Steps
FY 22-23 Strategic Planning Process
Questions?