Attachment F
April 27, 2022
MEMORANDUM
TO: Mayor Paul and City Council
RE: Civic Center Project Updates
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The purpose of this memorandum is to provide the City Council with an update on Capital Improvement Program (CIP) and Work Program projects related to the Civic Center. These projects include:
1. 2021 – 2022 CIP: 10455 Torre Avenue Improvements
2. 2021- 2022 CIP: City Hall and Community Hall Improvements – Programming and Feasibility
3. 2021 – 2022 Work Plan: Seismic Retrofits and Upgrades to Existing City Hall
Current Projects for 2021 - 2022
1. 2021 – 2022 CIP: 10455 Torre Avenue Improvements - $3,000,000
10455 Torre Avenue is a 5,730 square foot building purchased by the City in 2020. The CIP project includes programming, planning and building improvements to facilitate use of the facility. The proposed use is to house a portion of community- serving staff functions both during and after anticipated construction work at City Hall. Programming and initial planning have been completed, with final design and construction are anticipated to take place in 2022 – 2023. The intent of design is to create flexible workspace with conference rooms.
2. 2021- 2022 CIP: City Hall and Community Hall Improvements – Programming and Feasibility - $500,000
- 2 -
and
3. 2021 – 2022 Work Plan: Seismic Retrofits and Upgrades to Existing City Hall
In the current fiscal year, the goal for Project #2 is to complete programming, feasibility and cost studies, and conceptual design. Project #3 is a subset of Project #2 focused on seismic work at City Hall. To date, updated analysis of City Hall structural, mechanical, electrical and other systems has been completed along with cost studies.
Proposed Project for 2022 - 2023
Because seismic work at City Hall trigger s a requirement to address long -standing parking issues at the Civic Center, a new CIP project entitled “City Hall Renovation/ Replacement and Library Parking Garage” has been propo sed for 2022–2023. $4 million in funding is being requested in next year’s CIP to cover both initial planning and design for City Hall Renovation/ Replacement and full planning and design for the Library Parking Structure. If approved, the Library Parking Structure construction is estimated to take place in 2023 with City Hall construction following in 2024 – 2025.
It is recommended that $4 million in funds for Planning and Design services be provided from the General fund in the FY22-23 CIP program so that planning and design can continue. It is anticipated that staff would come to Council in early 2023 with a request to decide on 1) City Hall Renovation or Replacement based on conceptual plans and updated cost studies; and 2) proposed project funding scenarios.
Prepared by:
Susan Michael, Capital Improvement Programs Manager
Matt Morley, Public Works Director
Reviewed by:
Dianne Thompson, Assistant City Manager