N - Community Development — Cupertino City Council, May 17, 2022

Community Development
FY 2022-23 Proposed Budget
Community Development
363
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FY 2022-23 Proposed Budget
Community Development
364
Department Overview
Budget Units
Budget Unit
Program
2023 Proposed Budget
Community Development
$ 854,844
100-70-700
Community Development Administration
$ 854,844
Planning
$ 4,354,482
100-71-701
Current Planning
$ 3,132,994
100-71-702
Mid and Long Term Planning
$ 1,221,488
100-71-704
Annexations
$
-
100-71-705
Economic Development
$
-
Housing Services
$ 1,876,362
260-72-707
CDBG General Admin
$ 155,589
260-72-709
CDBG Capital/Housing Projects
$ 337,558
260-72-710
CDBG Public Service Grants
$ 61,852
265-72-711
BMR Affordable Housing Fund
$ 1,197,398
100-72-712
Human Service Grants
$ 123,965
Building
$ 4,568,565
100-73-713
General Building
$ 935,194
100-73-714
Building Plan Review
$ 2,116,415
100-73-715
Building Code Enforcement
$ 1,432,502
100-73-718
Muni Code Enforcement
$ 84,454
Code Enforcement
$ 1,246,971
100-74-202
Code Enforcement
$ 1,246,971
Total
$ 12,901,224
FY 2022-23 Proposed Budget
Community Development
365
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 13,413,933
Total Expenditures
$ 12,901,224
Fund Balance
$ 6,745,286
General Fund Costs
$ 6,232,577
% Funded by General Fund

48.3%
Total Staffing

37.5 FTE
Organization
Benjamin Fu
, Director of Community Development
FY 2022-23 Proposed Budget
Community Development
366
Performance Measures
Goal: Review and guide development activity to ensure compliance with relevant codes and policies, and alignment with community values to promote and enhance Cupertino's community-wide quality of life.

Benefit: Cupertino is a thriving city to live, work, learn and play.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Building permit applications
shall be plan reviewed within 15
business days.
92%
93%
93%
80%
Customer/Applicants visiting the
Building Permit Counter shall be
assisted within 15 minutes
93%
**
100%***
80%
Applicants visiting the Planning
Counter shall be assisted within
15 minutes
91%
**
100%***
50%
Building permit applications
reviewed/issued over-the-
counter (OTC)
63%
**
**
75%
Below market-rate rental and
purchase vacancies filled
11 14
11 15 per year
Housing resources and referrals
provided
109
129
82 100 per year
Complimentary/courtesy prelim
app reviews completed within 4
weeks
83%
79%
69%
80%
Average number of days to
initiate investigation of code
complaints

0.21 0.077

0.059
< 7
Code enforcement cases resolved
without issuance of citations
85%
98%
91%
80%
Landlord-tenant counseling and
dispute resolution cases
provided
28 46
23 100 per year
Public Outreach Events
4 **
**
12 per year
FY 2022-23 Proposed Budget
Community Development
367
*Data provided from July 2019 - February 2020 due to the shelter-in-place mandate. ** No data due to closure of city hall.
*** In-person appointments started July 15, 2021, the counters were temporarily closed in January 10, 2022, due to the surge of the COVID-19 Omicron variant.

FY 2022-23 Proposed Budget
Community Development
368
Workload Indicators
Planning Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of preliminary reviews
112
163
73 Number of planning applications received
198
237
136
Number of planning counter inquiries
2,284*
**
168**
Housing Services Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of housing resources and referrals
109
129
82 Number of BMR rental and ownership
vacancies filled
11 14
11 Number of landlord tenant counseling and
dispute cases received
28 46
23 Number of annual HUD documents (CAPER,
Action Plan, Consolidated Plan, Affirmatively
Furthering Fair Housing) completed
2 2
1 Housing and Human Services Grant Funds
inquiries
9 9
4 Building Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of permits received
2,133
2,364
1,173
Number of inspections requested
19,331
13,374
6,316
Number of building counter inquiries
5,571*
**
320**
*Data from July 1, 2019 - March 13, 2020
** No data due to the Shelter in Place order
*** In-person appointments started July 15, 2021, the counters were temporarily closed in January 10, 2022, due to the surge of the Omicron variant of Covid-19.

Proposed Budget
FY 2022-23 Proposed Budget
Community Development
369
Proposed Budget
It is recommended that City Council approve a budget of $12,901,224 for the Community Development department. This represents a decrease of $1,788,714 (-12.2%) from the FY 2021-22 Adopted Budget.

The increase in compensation and beneﬁts is due to requests for a Housing Senior Planner, a Planning Senior Planner, an Oﬃce Assistant, an Associate Planner, and a Code Enforcement Oﬃcer. The decrease in one-time projects offset the increase from the additional staff requests.

FY 2022-23 Proposed Budget
Community Development
370
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures

35.4%

33.8%

14.5%

9.7%

6.6%
Building
Planning
Housing Services
Code Enforcement
Community Development
$9.35M
$11.2M
$14.7M
$12.9M
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
FY 2022-23 Proposed Budget
Community Development
371
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Taxes
$ 39,000
$ 197,661
$ 3,611,855
$ 8,002,202
Licenses and Permits
$ 4,665,560
$ 4,034,545
$ 3,115,000
$ 3,515,000
Use of Money and Property
$ 2,581
$ 2,333
$ 3,300
$ 3,300
Intergovernmental Revenue
$ 357,527
$ 559,010
$ 463,996
$ 492,181
Charges for Services
$ 1,169,345
$ 1,677,233
$ 1,135,000
$ 1,135,000
Fines and Forfeitures
$ 127,723
$ 26,998
$ 225,000
$ 225,000
Miscellaneous Revenue
$ 62,014
$ 86,184
$ 41,250
$ 41,250
Total Revenues
$ 6,423,750
$ 6,583,964
$ 8,595,401
$ 13,413,933
Expenditures
Employee Compensation
$ 3,520,711
$ 3,727,517
$ 4,647,828
$ 4,911,221
Employee Benefits
$ 1,498,384
$ 1,609,662
$ 2,136,332
$ 2,410,242
Materials
$ 696,404
$ 1,195,991
$ 1,029,806
$ 1,015,670
Contract Services
$ 525,498
$ 669,350
$ 893,725
$ 654,665
Cost Allocation
$ 2,440,524
$ 3,387,204
$ 4,214,034
$ 3,891,843
Special Projects
$ 664,235
$ 602,168
$ 1,734,100
$
-
Contingencies
$
-
$ 293
$ 34,113
$ 17,583
Total Expenditures
$ 9,345,756
$ 11,192,185
$ 14,689,938
$ 12,901,224
Fund Balance
$ (485,463)
$ (532,235)
$ 2,261,047
$ 6,745,286
General Fund Costs
$ 2,436,544
$ 4,075,983
$ 8,355,584
$ 6,232,577
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Community Development
372
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT

1.00 1.75

1.75 1.75

ASSISTANT PLANNER

2.00 2.00

ASSIST DIR OF COMMITY DEV

1.00 1.00

ASSOCIATE PLANNER

3.00 3.00

3.00 5.00

BUILDING INSPECTOR

3.92 3.92

CODE ENFORCEMENT OFFICER
0 1.00

1.00 2.00

DEPUTY BOARD CLERK

0.75 0
0 0

DEPUTY BUILDING OFFICIAL

1.00 1.00

DIRECTOR OF COMM

DEVELOPMENT

0.94 0.94

ECONOMIC DEVELOPMENT

MANAGER
0 0

1.00 0

MANAGEMENT ANALYST

1.00 1.00

OFFICE ASSISTANT

1.00 1.00

1.00 2.00

PERMIT CENTER MANAGER

1.00 1.00

PERMIT TECHNICIAN

3.00 3.00

4.00 4.00

PLAN CHECK ENGINEER

2.00 1.00

2.00 2.00

PLANNING MANAGER

1.90 1.90

SENIOR PLANNER

1.90 3.00

4.00 5.00

SR BUILDING INSPECTOR

0.98 0.98

SR CODE ENFORCEMENT OFFICER

3.00 2.00

2.00 2.00
Total

29.39 29.49

33.49 37.49
FY 2022-23 Proposed Budget
Community Development
373
Community Development Administration
Budget Unit 100-70-700
General Fund - Community Development - Community Development Administration Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 854,844
Fund Balance
$
-
General Fund Costs
$ 854,844
% Funded by General Fund
100.0%
Total Staffing

0.5 FTE
Program Overview
The Community Development Administration program manages general oﬃce and oversight functions for the Community Development Department.

Service Objectives
Coordinate and direct general office affairs related to community development functions.

Manage professional and administrative staff.

Prepare and implement the department budget.

Coordinate as necessary with other departments in the City.

Review and evaluate City and department goals and objectives.

Proposed Budget
It is recommended that City Council approve a budget of $854,844 for the Community Development Administration program. This represents a decrease of $268,646 (-23.9%) from the FY 2021-22 Adopted Budget.

This decrease is mainly due to a reduction in special projects carried over from last ﬁscal year and any balance will be carried over into FY 2022-23.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Community Development
374
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Miscellaneous Revenue
$ 180
$
-
$
-
$
-
Total Revenues
$ 180
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 98,923
$ 89,672
$ 101,876
$ 106,672
Employee Benefits
$ 32,218
$ 34,440
$ 39,243
$ 40,237
Materials
$ 7,719
$ 1,198
$ 23,726
$ 24,629
Contract Services
$ 66,498
$ 119,268
$ 103,380
$ 107,308
Cost Allocation
$ 454,929
$ 449,941
$ 652,087
$ 572,700
Special Projects
$
-
$
-
$ 200,000
$
-
Contingencies
$
-
$
-
$ 3,178
$ 3,298
Total Expenditures
$ 660,287
$ 694,519
$ 1,123,490
$ 854,844
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 660,108
$ 694,519
$ 1,123,490
$ 854,844
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

DIRECTOR OF COMM

DEVELOPMENT

0.30 0.30

MANAGEMENT ANALYST

0.20 0.20

0.20 0.20
Total

0.50 0.50

0.50 0.50
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Community Development
375
Current Planning
Budget Unit 100-71-701
General Fund - Planning - Current Planning
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,037,500
Total Expenditures
$ 3,132,994
Fund Balance
$
-
General Fund Costs
$ 2,095,494
% Funded by General Fund

66.9%
Total Staffing

10.2 FTE
Program Overview
The Current Planning program serves to review projects and implement City ordinances, land use plans and the General Plan goals and objectives through the planning review and building plan check processes.

Service Objectives
Maintain a high level of customer service.

Provide assistance at the public counter, over the telephone, or via email.

Implement the City's General Plan, land use plans and Zoning Ordinance.

Evaluate Planning applications for consistency with City ordinance, General Plan goals, and applicable State and Federal regulations.

Coordinate internal review of Planning applications with other City departments.

Conduct environmental review of projects in compliance with California Environmental Quality Act (CEQA) and applicable regional, State and Federal regulations.

Provide technical analysis and recommendations to the Council, Planning Commission and Design Review Committee.

Review building permits to ensure implementation of zoning requirements, environmental mitigation measures and planning entitlement conditions of approval.

Proposed Budget
It is recommended that City Council approve a budget of $3,132,994 for the Current Planning program. This represents a decrease of $448,588 (-12.5%) from the FY 2021-22 Adopted Budget.

The decrease is due to a one-time request of $500,000 for Special Projects which was budgeted in FY 2021-22 for the Vallco SB35 project's legal fees and contracts. Any balance will be carried over into FY 2022-23.

The decrease in one-time projects is oﬀset by additional staﬃng requests for portions of four new positions: a Planning Senior Planner (0.75), a Housing Senior Planner (0.10), an Associate Planner (0.25), and an Oﬃce Assistant (0.50).

FY 2022-23 Proposed Budget
Community Development
376
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 1,129,604
$ 1,565,258
$ 1,000,000
$ 1,000,000
Miscellaneous Revenue
$ 57,522
$ 65,774
$ 37,500
$ 37,500
Total Revenues
$ 1,187,126
$ 1,631,032
$ 1,037,500
$ 1,037,500
Expenditures
Employee Compensation
$ 860,832
$ 945,545
$ 1,157,235
$ 1,302,876
Employee Benefits
$ 337,398
$ 370,481
$ 498,374
$ 617,475
Materials
$ 10,225
$ 4,848
$ 30,910
$ 32,086
Contract Services
$ 9,983
$ 16,063
$ 1,464
$ 1,464
Cost Allocation
$ 731,686
$ 1,139,030
$ 1,392,790
$ 1,178,254
Special Projects
$ 306,761
$ 402,872
$ 500,000
$
-
Contingencies
$
-
$
-
$ 809
$ 839
Total Expenditures
$ 2,256,885
$ 2,878,839
$ 3,581,582
$ 3,132,994
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,069,758
$ 1,247,807
$ 2,544,082
$ 2,095,494
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Community Development
377
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT
0 0.60

0.60 0.60

ASSISTANT PLANNER

2.00 2.00

ASSOCIATE PLANNER

2.40 2.40

2.40 3.25

DEPUTY BOARD CLERK

0.60 0
0 0

DIRECTOR OF COMM

DEVELOPMENT

0.28 0.28

MANAGEMENT ANALYST

0.40 0.40

OFFICE ASSISTANT
0 0
0 0.50

PERMIT TECHNICIAN
0 0

1.00 1.00

PLANNING MANAGER

0.50 0.50

SENIOR PLANNER

1.25 1.40

1.40 1.65
Total

7.43 7.58

8.58 10.18
The increase in staﬃng is due to requests to add a Planning Senior Planner (0.75), Housing Senior Planner (0.10), Associate Planner (0.25), and Office Assistant (0.50). Positions were also reallocated in FY 2021-22.

A planner performs diﬃcult and complex environmental review work pursuant to California Environmental Quality Act (CEQA) and participates in all phases of environmental review; assists in planning and coordinating complex activities related to current and long-range planning; serves as project manager for complex zoning and planning administration, special projects, and policy development; completes technical assessments and prepares wriWen project analyses; performs community outreach and education; provides technical and functional direction to planning staff; and performs related work as required.

The Oﬃce Assistant will provide administrative support to Planning and Housing divisions. Tasks include but are not limited to: answering telephones and providing accurate information and answers to general questions, processing invoices for payment, and performing a variety of support duties related to the work unit to assist staff in routine office activities.

FY 2022-23 Proposed Budget
Community Development
378
Mid and Long Term Planning
Budget Unit 100-71-702
General Fund - Planning - Mid and Long Term Planning
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 138,750
Total Expenditures
$ 1,221,488
Fund Balance
$
-
General Fund Costs
$ 1,082,738
% Funded by General Fund

88.6%
Total Staffing

4.5 FTE
Program Overview
The Mid- and Long-Term Planning program assists the community in preparing, reviewing and amending documents including the General Plan, Specific Plans, Conceptual Plans, and the Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and evaluates trends, and develops strategies and plans to help the City address change.

Service Objectives
Review and amend the City's General Plan, Housing Element, and Municipal Code, including the Zoning Ordinance, Specific, Conceptual and Master Plans.

Ensure City processes and regulations are in compliance with State and Federal regulations, including the California Environmental Quality Act (CEQA).

Review and implement policies in the General Plan, Housing Element, Zoning Ordinance, Speciﬁc, Conceptual and Master Plans.

Coordinate with various local, regional, State and Federal agencies on projects.

Facilitate the planning and implementation of the City Council's annual community development goals and objectives.

Proposed Budget
It is recommended that City Council approve a budget of $1,221,488 for the Mid and Long Term Planning program. This represents a decrease of $500,381 (-29.1%) from the FY 2021-22 Adopted Budget.

This decrease is mainly due to a reduction in special projects and is oﬀset by increased salary and beneﬁts due to the new position request for a Senior Planner (0.25) and Associate Planner (0.75).

Revenues and Expenditures
FY 2022-23 Proposed Budget
Community Development
379
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 17,930
$ 88,474
$ 135,000
$ 135,000
Miscellaneous Revenue
$
-
$ 12,691
$ 3,750
$ 3,750
Total Revenues
$ 17,930
$ 101,165
$ 138,750
$ 138,750
Expenditures
Employee Compensation
$ 333,541
$ 384,105
$ 529,702
$ 608,025
Employee Benefits
$ 125,704
$ 145,049
$ 223,676
$ 274,043
Materials
$ 2,307
$ 11,201
$ 14,260
$ 14,802
Contract Services
$ 8,911
$ 1,339
$ 7,500
$ 7,500
Cost Allocation
$ 170,561
$ 264,123
$ 317,062
$ 316,560
Special Projects
$ 270,101
$ 90,191
$ 620,000
$
-
Contingencies
$
-
$ 293
$ 9,669
$ 558
Total Expenditures
$ 911,125
$ 896,301
$ 1,721,869
$ 1,221,488
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 893,195
$ 795,136
$ 1,583,119
$ 1,082,738
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Community Development
380
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT
0 0.15

0.15 0.15

ASSOCIATE PLANNER

0.60 0.60

0.60 1.75

DEPUTY BOARD CLERK

0.15 0
0 0

DIRECTOR OF COMM

DEVELOPMENT

0.24 0.24

MANAGEMENT ANALYST

0.20 0.20

PLANNING MANAGER

0.60 0.60

SENIOR PLANNER

0.65 0.70

1.70 1.55
Total

2.44 2.49

3.49 4.49
The increase in staﬃng is due to requests to add a Senior Planner (0.25) and Associate Planner (0.75). Positions were also reallocated in FY 2021-22.

FY 2022-23 Proposed Budget
Community Development
381
Annexations
Budget Unit 100-71-704
General Fund - Planning - Annexations
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
The Annexations program was created in FY 2014-15 to account for annexations of property from outside city limits. This program will remain in order to maintain historical data however, once all prior year data as listed in the table below is $0, this program will be removed.

Service Objectives
Identify and process annexations
Proposed Budget
There is no budget requested for this program.

FY 2022-23 Proposed Budget
Community Development
382
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$ 727
$
-
$
-
Total Expenditures
$
-
$ 727
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$ 727
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Community Development
383
Economic Development
Budget Unit 100-71-705
General Fund - Planning - Economic Development
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

0.0 FTE
Program Overview
In FY 2021-22, the Economic Development program was transferred to the City Manager's Oﬃce aNer budget adoption and reported to Council in the City's ﬁrst quarter ﬁnancial report. The Economic Development program speciﬁcally targets business retention, expansion, and aWraction with a focus on small business development, in order to support the City's ﬁnancial stability. Information for this budget can be found in the Administrative Department.

Service Objectives
Provide assistance and support to businesses to enable job creation, new business formation, private investment, and industry evolution.

Conduct outreach to existing small businesses to create strong working relationships.

Collaborate with internal city team members to keep the needs of businesses in the forefront when reviewing applications and projects.

Partner with local business associations, agencies, and organizations to create a strong and cohesive network offering business support and assistance.

Provide the public with current data and information easily accessible online or in printed format.

Assist with policy formation to align with business and community goals.

Proposed Budget
There is no budget requested for this program.

FY 2022-23 Proposed Budget
Community Development
384
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$
-
$
-
$ 53,848
$
-
Contract Services
$
-
$
-
$ 243,000
$
-
Cost Allocation
$
-
$
-
$ 13,227
$
-
Special Projects
$
-
$
-
$ 14,100
$
-
Contingencies
$
-
$
-
$ 7,899
$
-
Total Expenditures
$
-
$
-
$ 332,074
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$ 332,074
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ECONOMIC DEVELOPMENT

MANAGER
0 0

1.00 0
Total
0 0

1.00 0
In FY 2021-22, the Economic Development program was transferred to the City Manager's Office.

FY 2022-23 Proposed Budget
Community Development
385
CDBG General Admin
Budget Unit 260-72-707
CDBG - Housing Services - CDBG General Admin
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 88,356
Total Expenditures
$ 155,589
Fund Balance
$ (67,233)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

0.6 FTE
Program Overview
The General Administration of the Community Development Block Grant (CDBG) federal entitlement program is reserved for program administration costs to cover salary and beneﬁts of staﬀ who operate the CDBG program. The CDBG program is a federal entitlement program which serves low- and moderate- income Cupertino residents. CDBG program administration costs represent 20% of the City's annual federal CDBG allocation plus prior year program income.

Service Objectives
Prepare and submit an Annual Plan to the US Department of Housing and Urban Development (HUD).

Prepare and submit annual Consolidated Annual Performance and Evaluation Report (CAPER) to HUD.

Prepare and submit a five-year Consolidated Plan to HUD.

Meet quarterly with Santa Clara County CDBG Coordinators.

Conduct four-eight public hearings per year to allocate CDBG funding, review Annual Plan, CAPER, and Consolidated Plan.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance with federal regulations.

Proposed Budget
It is recommended that City Council approve a budget of $155,589 for the CDBG General Admin program. This represents an increase of $31,213 (25.1%) from the FY 2021-22 Adopted Budget.

The increase is due to employee compensation and benefits due to an increase in staffing.

FY 2022-23 Proposed Budget
Community Development
386
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$ 75,442
$ 270,062
$ 79,439
$ 88,356
Total Revenues
$ 75,442
$ 270,062
$ 79,439
$ 88,356
Expenditures
Employee Compensation
$ 57,144
$ 70,332
$ 84,330
$ 104,594
Employee Benefits
$ 27,543
$ 33,073
$ 40,046
$ 50,995
Materials
$
-
$ 440,223
$
-
$
-
Total Expenditures
$ 84,687
$ 543,628
$ 124,376
$ 155,589
Fund Balance
$ (9,245)
$ (273,566)
$ (44,937)
$ (67,233)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

PLANNING MANAGER

0.39 0.39

SENIOR PLANNER
0 0.10

0.10 0.20
Total

0.39 0.49

0.49 0.59
The division is requesting the addition of a Senior Planner (0.10). Tasks include but are not limited to: Ongoing and regular duties of the Housing Division include the Housing Commission, management of the City’s Housing and Human Services Grants Program (capital housing projects and public services) and the Community Development Block Grant, management of the City’s Below Market Rate Housing Program, and implementation of the Housing Element.

FY 2022-23 Proposed Budget
Community Development
387
CDBG Capital/Housing Projects
Budget Unit 260-72-709
CDBG - Housing Services - CDBG Capital/Housing Projects Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 340,858
Total Expenditures
$ 337,558
Fund Balance
$ 3,300
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants and loans to non-proﬁt developers and agencies for eligible activities such as public improvements, property acquisition for aﬀordable housing, rehabilitation of aﬀordable units, and development of aﬀordable housing. CDBG Capital/Housing costs represent 65% of the City's annual federal CDBG allocation plus prior year program income.

Service Objectives
Issue Requests for Proposals (RFPs) on an annual basis for Capital/Housing Projects.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.

Coordinate entitlement process with the Planning Division for affordable development projects.

Monitor project progress of grantees through the construction phase.

Coordinate CEQA/NEPA environmental review processes for all affordable developments.

Coordinate preparation of all grant and loan agreements, Deeds of Trust, Promissory Notes, and Regulatory Agreements.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance with federal regulations.

Proposed Budget
It is recommended that City Council approve a budget of $337,558 for the CDBG Capital/Housing Projects program. This represents an increase of $16,074 (5.0%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Community Development
388
The City has not yet received notice from the US Department of Housing and Urban Development (HUD) for its FY 2022-23 CDBG funding allocation. The estimate is expected to be updated when more information is known.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 2,581
$ 2,333
$ 3,300
$ 3,300
Intergovernmental Revenue
$ 227,111
$ 229,369
$ 321,445
$ 337,558
Total Revenues
$ 229,692
$ 231,702
$ 324,745
$ 340,858
Expenditures
Materials
$ 227,111
$ 229,369
$ 321,484
$ 337,558
Total Expenditures
$ 227,111
$ 229,369
$ 321,484
$ 337,558
Fund Balance
$ 2,581
$ 2,333
$ 3,261
$ 3,300
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Community Development
389
CDBG Public Service Grants
Budget Unit 260-72-710
CDBG - Housing Services - CDBG Public Service Grants
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 66,267
Total Expenditures
$ 61,852
Fund Balance
$ 4,415
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants to nonproﬁt agencies serving low- and moderate-income Cupertino residents. The agencies provide services such as food assistance, job training, emergency housing, legal assistance, etc. CDBG Public Services costs represent 15% of the City's annual federal CDBG allocation plus prior year program income.

Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance with federal regulations.

Proposed Budget
It is recommended that City Council approve a budget of $61,852 for the CDBG Public Service Grants program.

This represents a decrease of $1,260 (-2.0%) from the FY 2021-22 Adopted Budget.

The City has not yet received notice from the US Department of Housing and Urban Development (HUD) for its FY 2022-23 CDBG funding allocation. The estimate is expected to be updated when more information is known.

Revenues and Expenditures
FY 2022-23 Proposed Budget
Community Development
390
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$ 54,974
$ 59,579
$ 63,112
$ 66,267
Total Revenues
$ 54,974
$ 59,579
$ 63,112
$ 66,267
Expenditures
Materials
$ 54,974
$ 59,613
$ 63,112
$ 61,852
Total Expenditures
$ 54,974
$ 59,613
$ 63,112
$ 61,852
Fund Balance
$
-
$ (34)
$
-
$ 4,415
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Community Development
391
BMR Affordable Housing Fund
Budget Unit 265-72-711
BMR Housing - Housing Services - BMR Affordable Housing Fund Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 8,002,202
Total Expenditures
$ 1,197,398
Fund Balance
$ 6,804,804
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

2.5 FTE
Program Overview
This program covers administration of the Below Market Rate (BMR) Housing program.

Service Objectives
Contract with BMR Program Administrator annually for services relating to rental and ownership units.

Prepare and monitor agreement, process monthly reimbursement requests, and provide technical assistance to BMR Program Administrator.

Review and maintain the Policy and Procedures Manual for Administering Deed Restricted Aﬀordable Housing Units (BMR Manual).

Review and maintain the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
Proposed Budget
It is recommended that City Council approve a budget of $1,197,398 for the BMR Aﬀordable Housing Fund program. This represents a decrease of $111,734 (-8.5%) from the FY 2021-22 Adopted Budget.

This decrease is primarily due to a reduction in special projects carried over from last ﬁscal year and any balance will be carried over into FY 2022-23. This is oﬀset by an increase in salary and beneﬁts due to new positions request.

The increase in the housing mitigation revenue is due to the office project at 19191 Vallco Parkway.

FY 2022-23 Proposed Budget
Community Development
392
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Taxes
$ 39,000
$ 197,661
$ 3,611,855
$ 8,002,202
Charges for Services
$ 1,442
$ 7,270
$
-
$
-
Miscellaneous Revenue
$ 1,515
$
-
$
-
$
-
Total Revenues
$ 41,957
$ 204,931
$ 3,611,855
$ 8,002,202
Expenditures
Employee Compensation
$ 58,884
$ 108,157
$ 170,709
$ 320,797
Employee Benefits
$ 28,396
$ 48,043
$ 80,982
$ 164,609
Materials
$ 257,581
$ 310,416
$ 330,371
$ 341,026
Contract Services
$ 174,121
$ 69,130
$ 226,588
$ 226,600
Cost Allocation
$ 28
$ 48,843
$ 100,482
$ 144,366
Special Projects
$ 1,746
$ 81,311
$ 400,000
$
-
Total Expenditures
$ 520,756
$ 665,900
$ 1,309,132
$ 1,197,398
Fund Balance
$ (478,799)
$ (260,968)
$ 2,302,723
$ 6,804,804
General Fund Costs
$
-
$ 200,000
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

OFFICE ASSISTANT
0 0
0 0.50

PLANNING MANAGER

0.41 0.41

SENIOR PLANNER
0 0.80

0.80 1.60
Total

0.41 1.21

1.21 2.51
The division is requesting the addition of an Oﬃce Assistant (0.50) will provide administrative support to Planning and Housing divisions and Senior Planner (0.80). Tasks include but are not limited to: answering the telephone and providing accurate information and answers to general questions, processing invoices for payment, and performing a variety of support duties related to the work unit to assist staﬀ in routine oﬃce activities. The City needs additional staﬀ to allow for the Housing Division to engage in important topics such as legislation, and homelessness, and seek additional funding sources for affordable housing.

FY 2022-23 Proposed Budget
Community Development
393
Human Service Grants
Budget Unit 100-72-712
General Fund - Housing Services - Human Service Grants
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 123,965
Fund Balance
$
-
General Fund Costs
$ 123,965
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City of Cupertino sets aside $100,000 from its General Fund for non-proﬁt agencies providing services to low- and moderate-income Cupertino residents. Eligible programs include senior services, homeless services, and others that serve low- and moderate-income residents.

Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.

Review applications and make funding recommendations to Housing Commission and City Council.

On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.

Review quarterly reports and reimbursements requests from agencies.

On an annual basis, prepare grant agreements or amendments for each grantee.

Provide technical assistance to grantees and applicants.

Monitor grantees for compliance.

Proposed Budget
It is recommended that City Council approve a budget of $123,965 for the Human Service Grants program.

This represents a decrease of $97 (-0.1%) from the FY 2021-22 Adopted Budget.

The decrease is due to a decrease in cost allocation. The budget is relatively unchanged from the last ﬁscal year.

FY 2022-23 Proposed Budget
Community Development
394
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$ 83,600
$ 113,112
$ 115,780
$ 115,780
Cost Allocation
$ 2,840
$ 4,431
$ 5,387
$ 5,290
Contingencies
$
-
$
-
$ 2,895
$ 2,895
Total Expenditures
$ 86,440
$ 117,543
$ 124,062
$ 123,965
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 86,440
$ 117,543
$ 124,062
$ 123,965
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Community Development
395
General Building
Budget Unit 100-73-713
General Fund - Building - General Building
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 315,000
Total Expenditures
$ 935,194
Fund Balance
$
-
General Fund Costs
$ 620,194
% Funded by General Fund

66.3%
Total Staffing

3.1 FTE
Program Overview
The General Building program establishes the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, accessibility, sanitation, adequate lighting and ventilation and energy conservation; safety to life and property from ﬁre and other hazards aWributed to the built environment; and to provide safety to ﬁre ﬁghters and emergency responders during emergency operations.

Service Objectives
Provide eﬃcient and friendly service that will assist customers with their building permit goals and objectives.

Continue to streamline the workflow process to provide efficient and friendly customer service.

Work proactively to enhance the public interface and information systems.

Continue eﬀorts to create a more eﬀective records management system and land use data system using Geographic Information System (GIS).

Increase staff knowledge through in-house training, meetings, and seminars Proposed Budget
It is recommended that City Council approve a budget of $935,194 for the General Building program. This represents a decrease of $84,557 (-8.3%) from the FY 2021-22 Adopted Budget.

The decrease is due to a decrease in cost allocation.

FY 2022-23 Proposed Budget
Community Development
396
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Licenses and Permits
$ 277,460
$ 308,976
$ 315,000
$ 315,000
Total Revenues
$ 277,460
$ 308,976
$ 315,000
$ 315,000
Expenditures
Employee Compensation
$ 390,103
$ 452,234
$ 465,040
$ 429,712
Employee Benefits
$ 161,280
$ 187,633
$ 210,336
$ 212,488
Materials
$ 8,745
$ 3,196
$ 17,603
$ 18,273
Cost Allocation
$ 258,746
$ 290,487
$ 326,332
$ 274,264
Special Projects
$ 16,837
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 440
$ 457
Total Expenditures
$ 835,711
$ 933,550
$ 1,019,751
$ 935,194
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 558,252
$ 624,574
$ 704,751
$ 620,194
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT

0.50 0.50

ASSIST DIR OF COMMITY DEV

0.60 0.60

DEPUTY BUILDING OFFICIAL

0.20 0.20

DIRECTOR OF COMM

DEVELOPMENT

0.12 0.12

MANAGEMENT ANALYST

0.20 0.20

OFFICE ASSISTANT

0.50 0.50

PERMIT CENTER MANAGER

0.20 0.20

PERMIT TECHNICIAN

0.60 0.60

SR BUILDING INSPECTOR

0.20 0.20

0.20 0.20
Total

3.12 3.12

3.12 3.12
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Community Development
397
Building Plan Review
Budget Unit 100-73-714
General Fund - Building - Building Plan Review
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,500,000
Total Expenditures
$ 2,116,415
Fund Balance
$
-
General Fund Costs
$ 616,415
% Funded by General Fund

29.1%
Total Staffing

6.7 FTE
Program Overview
The Building Plan Review program is responsible for the timely and accurate review and approval of construction drawings for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of the California Building Code and all governing local amendments.

Service Objectives
Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances.

Continue to streamline the internal application processing system and permit review process.

Confer with design professionals on project application and pre-application meetings.

Provide general code information for property owners, design professionals, developers, contractors and the general public.

Assist building inspectors in diﬃcult or unusual code interpretation as it applies to various buildings and structures.

Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review.

Proposed Budget
It is recommended that City Council approve a budget of $2,116,415 for the Building Plan Review program.

This represents a decrease of $82,156 (-3.7%) from the FY 2021-22 Adopted Budget.

This budget is relatively unchanged from last ﬁscal year. The decrease in compensation and beneﬁts is due to a change in staff.

Revenues and Expenditures
FY 2022-23 Proposed Budget
Community Development
398
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Licenses and Permits
$ 2,689,605
$ 1,528,688
$ 1,300,000
$ 1,500,000
Charges for Services
$ 15,287
$ 11,463
$
-
$
-
Miscellaneous Revenue
$ 2,276
$ 7,719
$
-
$
-
Total Revenues
$ 2,707,168
$ 1,547,870
$ 1,300,000
$ 1,500,000
Expenditures
Employee Compensation
$ 704,699
$ 716,267
$ 1,027,832
$ 892,976
Employee Benefits
$ 324,457
$ 343,121
$ 517,937
$ 461,112
Materials
$ 10,454
$ 2,968
$ 17,455
$ 26,896
Contract Services
$ 985
$ 179,510
$
-
$
-
Cost Allocation
$ 382,304
$ 482,766
$ 634,911
$ 734,759
Special Projects
$ 49,149
$ 25,700
$
-
$
-
Contingencies
$
-
$
-
$ 436
$ 672
Total Expenditures
$ 1,472,048
$ 1,750,332
$ 2,198,571
$ 2,116,415
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (1,235,121)
$ 202,461
$ 898,571
$ 616,415
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

ADMINISTRATIVE ASSISTANT

0.25 0.25

ASSIST DIR OF COMMITY DEV

0.20 0.20

DEPUTY BUILDING OFFICIAL

0.80 0.80

OFFICE ASSISTANT

0.25 0.25

PERMIT CENTER MANAGER

0.80 0.80

PERMIT TECHNICIAN

2.40 2.40

PLAN CHECK ENGINEER

2.00 1.00

2.00 2.00
Total

6.70 5.70

6.70 6.70
FY 2022-23 Proposed Budget
Community Development
399
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Community Development
400
Building Code Enforcement
Budget Unit 100-73-715
General Fund - Building - Building Code Enforcement
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,700,000
Total Expenditures
$ 1,432,502
Fund Balance
$
-
General Fund Costs
$ (267,498)
% Funded by General Fund
-18.7%
Total Staffing

5.2 FTE
Program Overview
The Building Inspection program is established to enforce certain minimum standards pursuant to the California Building Code and all local amendments for all new and existing buildings and structures within the City of Cupertino jurisdiction. These minimum standards include public safety, health and general welfare through structural strength, stability, sanitation, adequate light and ventilation, and safety to life and property from ﬁre, hurricane, and other hazards aWributed to the built environment. These include alteration, repair, removal, demolition, use, and occupancy of buildings, structures or premises. The Building Inspections Division also regulates the installation and maintenance of all electrical, gas, mechanical and plumbing systems, which may be referred to as service systems. The program also responds to stormwater pollution protection, emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action.

Service Objectives
Build and maintain a positive working relationship with co-workers, other city employees and the general public using principles of quality customer service.

Build and maintain a partnership with property owners, developers, and contractors to help our customers meet their building occupancy goals.

Perform building inspections within 48 hours of receiving the request.

Consistently and accurately document non-complying code issues to ensure proper and safe installation of routine and complex building systems.

Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations.

Educate community members about life and safety inspection issues as they occur before and during the construction process.

Work with owners, developers, and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements.

Proposed Budget
FY 2022-23 Proposed Budget
Community Development
401
Proposed Budget
It is recommended that City Council approve a budget of $1,432,502 for the Building Code Enforcement program. This represents a decrease of $48,923 (-3.3%) from the FY 2021-22 Adopted Budget.

The decrease is due to a decrease in cost allocation. The budget is relatively unchanged from the last ﬁscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Licenses and Permits
$ 1,698,495
$ 2,196,881
$ 1,500,000
$ 1,700,000
Total Revenues
$ 1,698,495
$ 2,196,881
$ 1,500,000
$ 1,700,000
Expenditures
Employee Compensation
$ 614,038
$ 577,025
$ 675,434
$ 673,616
Employee Benefits
$ 280,247
$ 272,936
$ 326,593
$ 341,524
Materials
$ 22,485
$ 13,423
$ 22,867
$ 23,682
Contract Services
$ 6,659
$
-
$
-
$
-
Cost Allocation
$ 277,818
$ 395,969
$ 455,997
$ 393,088
Special Projects
$ 19,641
$ 2,094
$
-
$
-
Contingencies
$
-
$
-
$ 534
$ 592
Total Expenditures
$ 1,220,888
$ 1,261,447
$ 1,481,425
$ 1,432,502
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (477,606)
$ (935,435)
$ (18,575)
$ (267,498)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Community Development
402
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

ADMINISTRATIVE ASSISTANT

0.25 0.25

ASSIST DIR OF COMMITY DEV

0.20 0.20

BUILDING INSPECTOR

3.72 3.72

OFFICE ASSISTANT

0.25 0.25

SR BUILDING INSPECTOR

0.73 0.73

0.73 0.73
Total

5.15 5.15

5.15 5.15
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Community Development
403
Muni Code Enforcement
Budget Unit 100-73-718
General Fund - Building - Muni Code Enforcement
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 84,454
Fund Balance
$
-
General Fund Costs
$ 84,454
% Funded by General Fund
100.0%
Total Staffing

0.3 FTE
Program Overview
The Community Development Code Enforcement program provides enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermiWed removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height/setback violations, and nonconforming signs.

Assistance is provided to Planning and Building Division staﬀ in the resolution of diﬀerent code violations and land use concerns, which are contrary to the municipal code.

Service Objectives
Respond to citizen, City department, or outside agency referrals within 48 hours.

Provide services with an emphasis on community education and customer service.

Enforce the codes in a fair, equitable, and objective manner.

Proposed Budget
It is recommended that City Council approve a budget of $84,454 for the Muni Code Enforcement program.

This represents a decrease of $2,164 (-2.5%) from the FY 2021-22 Adopted Budget.

The decrease is due to a decrease in cost allocation. The budget is relatively unchanged from the last fiscal year.

FY 2022-23 Proposed Budget
Community Development
404
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 30,013
$ 27,958
$ 32,750
$ 33,129
Employee Benefits
$ 13,691
$ 13,182
$ 15,815
$ 16,438
Materials
$ 1,084
$ (34)
$ 80
$ 80
Cost Allocation
$ 56,117
$ 36,878
$ 37,973
$ 34,805
Contingencies
$
-
$
-
$
-
$ 2
Total Expenditures
$ 100,905
$ 77,984
$ 86,618
$ 84,454
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 100,905
$ 77,984
$ 86,618
$ 84,454
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

BUILDING INSPECTOR

0.20 0.20

SR BUILDING INSPECTOR

0.05 0.05

0.05 0.05
Total

0.25 0.25

0.25 0.25
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Community Development
405
Code Enforcement
Budget Unit 100-74-202
General Fund - Code Enforcement - Code Enforcement
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 225,000
Total Expenditures
$ 1,246,971
Fund Balance
$
-
General Fund Costs
$ 1,021,971
% Funded by General Fund

82.0%
Total Staffing

4.0 FTE
Program Overview
The Code Enforcement program provides enforcement of various provisions of the municipal code relating to parking citations, noise, animal control, zoning and building, and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses.

Service Objectives
Respond to resident, City department, or outside agency referrals within 48 hours.

Provide services with an emphasis on community education and customer service.

Enforce the codes in a fair, equitable, and objective manner.

Manage the animal control services contract with the City of San José.

Proposed Budget
It is recommended that City Council approve a budget of $1,246,971 for the Code Enforcement program. This represents an increase of $44,579 (3.7%) from the FY 2021-22 Adopted Budget.

The increase primarily due to a increase in employee compensation, beneﬁts for new positions request and is offset by a reduction cost allocation.

FY 2022-23 Proposed Budget
Community Development
406
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 5,082
$ 4,768
$
-
$
-
Fines and Forfeitures
$ 127,723
$ 26,998
$ 225,000
$ 225,000
Miscellaneous Revenue
$ 521
$
-
$
-
$
-
Total Revenues
$ 133,326
$ 31,766
$ 225,000
$ 225,000
Expenditures
Employee Compensation
$ 372,534
$ 356,222
$ 402,920
$ 438,824
Employee Benefits
$ 167,450
$ 161,704
$ 183,330
$ 231,321
Materials
$ 10,119
$ 6,458
$ 18,310
$ 19,006
Contract Services
$ 258,341
$ 284,040
$ 311,793
$ 311,793
Cost Allocation
$ 105,495
$ 274,009
$ 277,786
$ 237,757
Contingencies
$
-
$
-
$ 8,253
$ 8,270
Total Expenditures
$ 913,939
$ 1,082,433
$ 1,202,392
$ 1,246,971
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 780,613
$ 1,050,667
$ 977,392
$ 1,021,971
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

CODE ENFORCEMENT OFFICER
0 1.00

1.00 2.00

SR CODE ENFORCEMENT

OFFICER

3.00 2.00

2.00 2.00
Total

3.00 3.00

3.00 4.00
The division is requesting a conversion of a part-time Code Enforcement Oﬃcer to full-time. The Code Enforcement Oﬃcer will receive, record, respond to, and investigate complaints from the public and staﬀ regarding violations of municipal, building, and zoning codes and ordinances such as noise, graﬃti abatement, property maintenance, animal nuisance, parking enforcement, sign enforcement, and traffic control; documents violations, researches ownership records, prior complaints, municipal codes and ordinances, and state regulations to establish whether a violation has occurred; enforces City ﬁeld and park use policies; investigates permit and business license violations such as land use, use, and tree removal; Issue warning notices, notices to appear, and administrative citations.

FY 2022-23 Proposed Budget
Community Development
407
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FY 2022-23 Proposed Budget
Community Development
408

Cupertino City CouncilMay 17, 2022

Cupertino City Council
May 17, 2022