O - Public Works — Cupertino City Council, May 17, 2022

Public Works
FY 2022-23 Proposed Budget
Public Works
409
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FY 2022-23 Proposed Budget
Public Works
410
Department Overview
Budget Units
Budget Unit
Program
2023 Proposed Budget
Public Works Administration
$ 1,158,135
100-80-800
Public Works Administration
$ 1,158,135
Environmental Programs
$ 4,352,489
520-81-801
Resource Recovery
$ 2,285,090
230-81-802
Non-Point Source
$ 1,226,654
230-81-853
Storm Drain Fee
$ 25,528
230-81-854
General Fund Subsidy
$ 30,215
230-81-855
Storm Drain Maintenance
$ 785,002
Developmental Services
$ 3,276,401
100-82-804
Plan Review
$ 1,471,996
100-82-806
CIP Administration
$ 1,804,405
Service Center
$ 1,290,762
100-83-807
Service Center Administration
$ 1,290,762
Grounds
$ 6,784,938
100-84-808
McClellan Ranch Park
$ 235,194
100-84-809
Memorial Park
$ 871,977
100-84-811
BBF Ground Maintenance
$ 298,534
100-84-812
School Site Maintenance
$ 1,630,018
100-84-813
Neighborhood Parks
$ 2,687,196
100-84-814
Sport Fields Jollyman, Creekside
$ 881,604
100-84-815
Civic Center Maintenance
$ 180,415
Streets
$ 10,242,641
100-85-818
Storm Drain Maintenance
$
-
270-85-820
Sidewalk Curb and Gutter
$ 1,982,206
270-85-821
Street Pavement Maintenance
$ 4,587,213
270-85-822
Street Sign Marking
$ 829,894
100-85-848
Street Lighting
$ 1,024,841
630-85-849
Equipment Maintenance
$ 1,594,350
Total
$ 40,541,041
FY 2022-23 Proposed Budget
Public Works
411
100-85-850
Environmental Materials
$ 224,137
Trees and Right of Way
$ 4,259,367
100-86-261
Trail Maintenance
$ 232,764
100-86-824
Overpasses and Medians
$ 1,802,896
100-86-825
Street Tree Maintenance
$ 1,681,931
100-86-826
Sheriff Work Program
$ 541,776
Facilities and Fleet
$ 5,546,934
560-87-260
BBF Golf Maintenance
$ 133,586
100-87-827
City Hall Maintenance
$ 548,697
100-87-828
Library Maintenance
$ 667,502
100-87-829
Service Center Maintenance
$ 435,665
100-87-830
Quinlan Community Center Maintenance
$ 638,815
100-87-831
Senior Center Maintenance
$ 616,786
100-87-832
McClellan Ranch Maintenance
$ 238,267
100-87-833
Monta Vista Community Center Maintenance
$ 202,498
100-87-834
Wilson Park Maintenance
$ 104,887
100-87-835
Portal Park Maintenance
$ 69,185
570-87-836
Sports Center Maintenance
$ 640,197
100-87-837
Creekside Park Maintenance
$ 111,461
100-87-838
Community Hall Maintenance
$ 255,256
100-87-839
Teen Center Maintenance
$ 50,100
100-87-840
Park Bathrooms Maintenance
$ 212,702
100-87-841
Blackberry Farm Maintenance
$ 578,769
100-87-852
Franco Traffic Operations Center
$ 17,036
100-87-857
City Hall Annex
$ 25,525
Transportation
$ 2,952,484
100-88-844
Traffic Engineering
$ 1,480,072
100-88-845
Traffic Signal Maintenance
$ 811,350
100-88-846
Safe Routes 2 School
$ 661,062
Non-Departmental
$ 676,890
210-90-978
Minor Storm Drain Improvement
$
-
Budget Unit
Program
2023 Proposed Budget
Total
$ 40,541,041
FY 2022-23 Proposed Budget
Public Works
412
630-90-985
Fixed Assets Acquisition
$ 676,890
Total
$ 40,541,041
Budget Unit
Program
2023 Proposed Budget
FY 2022-23 Proposed Budget
Public Works
413
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 8,770,083
Total Expenditures
$ 40,541,041
Fund Balance
$ (9,063,953)
General Fund Costs
$ 22,768,145
% Funded by General Fund

56.2%
Total Staffing

94.1 FTE
Organization
Matt Morley
, Director of Public Works
FY 2022-23 Proposed Budget
Public Works
414
Performance Measures
Capital Project Delivery
Goal: Develop and deliver projects on time and within budget that serve the resident's needs and supports the City's stability and growth.

Beneﬁt: Residents and businesses are assured their community is being improved by insightful, targeted and efficient use of taxes and fees towards maintaining and improving the City's facilities and assets.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percentage of projects completed on
budget
95%
90%
100%
95%
Percentage of construction projects
completed on time
78%
90%
100%
95%
*FY21: 10 projects completed, 9 projects on budget and time *FY22: 2 projects completed
Environment
Goal: Protect our natural environment for current and future generations.

Benefit: Current and future residents enjoy a healthy, sustainable environment.

FY 2022-23 Proposed Budget
Public Works
415
Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percent of businesses in compliance
during annual proactive stormwater
pollution prevention inspections
95%
96%
N/A*
75%
Percent of non-exempt businesses
and multi-family accounts separating
organics
CY 2019
64%
79%**
81%***
100% by
7/1/2022
(SB1383)
Percent trash/litter reduction
achieved to meet Stormwater Permit
requirements
92%
88%
N/A****
100% by
7/1/2022
Diversion rate from all single-family,
multi-family, and commercial
accounts as reported by Recology
tonnage reports
54%
53%
52%
55%
Respond to reports of actual or
potential discharge the same business
day
89%
89%
97%
95%
% of plan reviews completed in
required number of days
83%
90%
91%
100%
Cubic yards of compost distributed
via compost site
740 CY
1,165 CY
240 CY
1,000 CY
% of vegetation obstructions resolved
within 15 days from time of report*
38%
31%
35%
100%
*Inspections occur in the spring only
**as of 12/31/2020
***as of 9/7/2021
****calculated for Annual Report in September
Development Services
Goal: Provide timely review and permiWing of privately completed improvements within the public right of way.

Beneﬁt: Customers can expect quality reviews and permiWing on a deﬁned schedule, and the community can expect quality public facilities.

FY 2022-23 Proposed Budget
Public Works
416
Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Respond to complete plan submittals
or applications within two (2) weeks
95%
93%
95%
90%
Respond to complete encroachment
permit applications within two (2)
weeks
93%
92%
94%
90%
Respond to public inquiries at the
Public Works counter in City Hall
within 15 minutes
95%
*
*
95%
*In-person counter closed starting March 2020
Grounds Division
Goal: Provide well maintained, clean, and safe areas for the community’s recreational use and enjoyment at optimal life cycle costs.

Beneﬁt: Cupertino has a well maintained public park system that meets the needs of the community and is beneficial to personal wellness.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percentage of 311 requests that are
responded to and closed within 3
business days
72%
74%
85%
80%
Percentage of the 2,964 park
inspections, including play grounds,
performed 3 times weekly
100%
100%
50%
100%
Percentage of Backflow Prevention
Devices inspected, tested and
repaired annually
100%
100%
50%
100%
Streets Division
Goal: Timely maintenance of public sidewalks, streets, streetlights and storm drain system in good condition to ensure safe, environmentally compliant, and accessible infrastructure that minimizes liability and has an optimal life cycle cost.

Benefit: Cupertino has well maintained street and storm drain systems that meet the needs of the community.

FY 2022-23 Proposed Budget
Public Works
417
Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Pavement condition index (PCI) > or
equal to 82
85 85
85 82
Percent of the 2199 storm drain inlets
inspected and cleaned in fiscal year
94%
95%
1%
100%
Percent of Inlets with Trash Capture
Screens inspected and cleaned twice
yearly
100%
100%
50%
100%
Percentage of roadway regulatory &
street name signs repaired or
replaced

5.1%

5.5%

2.8%
7%
Percentage of trip and fall complaints
investigated and mitigated within 2
business days
100%
100%
100%
98%
Percentage of reported streetlight
outages investigated and repaired in
3 business days
89%
90%
90%
90%
Trees and Right of Way Division
Goal: Maintain and enhance the City's street trees and medians to ensure a safe, healthy and environmentally conscious Urban Forest.

Beneﬁt: Cupertino has a healthy and safe urban forest and medians provide good aesthetic and environmental value.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percentage of 311 requests that are
responded to and closed within 3
business days
96%
95%
83%
95%
Percentage of trees inspected and
maintained in the yearly maintenance
zone (8 year maintenance cycle)
76%
97%
23%
100%
Percentage of trees planted versus
trees removed
# planted/# removed
76%
69/91
92%
187/202
78%
66/84
101%
FY 2022-23 Proposed Budget
Public Works
418
Facilities and Fleet Division
Goal: Timely maintain City Facilities and City Fleet to meet staﬀ, community and environmental requirements at an optimal life cycle cost.

Beneﬁt: Cupertino has well-maintained, usable, and safe facilities and ﬂeet in order to meet the needs of staﬀ and the community.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percentage of preventative
maintenance work orders completed
for Fleet assets within 14 days of the
due date.
82%
83%
97%
85%
Percentage of facilities maintenance
requests closed within 30 days.
90%
89%
83%
90%
Transportation Division
Goal: Ensure the efficiency and safety of the transportation system for all modes of travel.

Benefit: Having a safe and efficient transportation system that is inviting for all modes of travel.

Performance Measure
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Ongoing
Target
Percentage of non-emergency traffic
signal requests addressed within 72
hours.
90%
90%
93%
100%
Percentage of emergency traffic signal
requests addressed within 2 hours.
100%
100%
100%
100%
Percentage of traffic engineering
requests responded to within 72 hours
95%
95%
95%
95%
Annual mileage increase of separated
bicycle lanes and pedestrian paths.

0.72 1.30

0.66 1 mile
FY 2022-23 Proposed Budget
Public Works
419
Workload Indicators
Capital Improvement Program
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of projects started in the first year
funded
6/7
9/9
15/15
Number of active projects vs total number of
projects
33/40
58/71
59/64
Environmental Programs Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of actual versus potential discharges
75 actual
4 potential
71 actual
6 potential
40 actual
5 potential
Number of stormwater pollution prevention
industrial commercial inspections
155
135
0*
Number of building and demolition permits
reviewed
495
679
298
Number of non-exempt businesses and multi-
family accounts required to separate organics
463
289**
293***
Tons of waste entering landfill from single-
family, multi-family, and commercial
accounts as reported by Recology
21,368
18,224
July 2021- Nov
2021: 7,583****
Number of visitors to compost site
1,333
2,489
625
Number of vegetation obstructions reported
80 87
63 *inspections occur in the spring only
**As of Dec 31, 2020
***As of Sept 7, 2021
****Dec 2021 report not available yet

FY 2022-23 Proposed Budget
Public Works
420
Developmental Services Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of development permit applications
received
105
127
100
Number of encroachment permit applications
received
418
577
217
Number of customers service visits
1139
0*
5*
*Permit Center closed Mar 2020-Mar 2022, Customers assisted by phone Grounds Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Maintain city grounds (#) with total acreage
(SF)
27 sites/148 AC
29 sites/149 AC
29 sites/149 AC
Maintain school sites (#)with total acreage (SF)
9 sites/46 AC
9 sites/46AC
9 sites/46 AC
Total Number of 311 Requests
53 43
20 Total number of play grounds maintained
37 37
37 Total number of irrigation controllers
maintained
74 74
74 Total number of park trees maintained
4,132
4,098
4,098
Total number of park furniture maintained
(tables and benches)
431
431
431
Total number of city trash receptacles
maintained
420
420
420
Total number of backflow preventers
maintained
174
174
174
Streets Division
FY 2022-23 Proposed Budget
Public Works
421
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Total roadway miles
138
138
138
Total concrete sidewalk miles
196
196
196
Total number of unique sidewalk repair sites
addressed
1770
697
658
Total square footage of sidewalk, curb and
gutter repaired/replaced
43,411
37,574
N/A
Total number of storm drain inlets
2,199
2,087
2,087
Total number of drain inlets with trash capture
devices
146
174
174
Total number of streetlights
3,287
3,287
3,287
Total number of roadway signs
9,979
10,054
10,123
Total miles of storm drain pipe maintained
104.7
104.7
104.7
Total number of crosswalks maintained
694
728
728
Total miles of pavement striping maintained
161
162
162
Total number of street miles swept monthly
696
696
696
Trees and Right of Way Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Total number of street trees
20,136
3,789 Trees
maintained
1,929 Trees
Maintained
Total acreage of medians maintained
40 AC
40 AC
40 AC
Total number of median islands maintained
286
286
286
Total square feet of median landscape
converted or installed to water efficient
landscaping
47,319
23,854
1,624
Total number of irrigation controllers
maintained
44 45
45 Total number of 311 Requests for tree
maintenance
197
634
219
Miles of pedestrian and bicycle trails
maintained

0.85 0.85

0.85 FY 2022-23 Proposed Budget
Public Works
422
Facilities and Fleet Division
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Total number of city facilities maintained
49/210,000 SF
51/221,500 SF
51/221,500 SF
Total number of Fleet vehicles maintained
104
104
105
Total number of special equipment maintained
(tractors, trailers, chippers, riding mowers,
club car, forklift, generator)
129
317
317
Total number of small equipment maintained
516
356
356
Total number of work orders completed
1580 Facilities
1,426 Facilities
993 Facilities
628 Fleet
769 Fleet
399 Fleet
Fleet vehicles replaced with hybrid and/or
electric models
17 18
18 Annual number of site visits to ensure
janitorial compliance
848
2,829
2,622
Transportation
Workload Indicator
FY 2020
July-June
FY 2021
July-June
FY 2022
July-Dec
Number of signalized intersections
60 60
60 Proposed Budget
It is recommended that City Council approve a budget of $40,541,041 for the Public Works department. This represents a decrease of $204,280 (-0.5%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last ﬁscal year. The decrease in Cost Allocation is due to lower Human Resources and IT costs and is oﬀset by increases in materials due to utility rate increases and restoration of services post-Covid, and salaries and beneﬁts due to a request for a Management Analyst and Maintenance Worker Lead.

Historically, expenses have increased due to additional staﬃng, negotiated cost-of-living adjustments (COLA), utility rate increases, materials, contracts, and special projects. Materials typically increase by CPI, although utility rates have increased considerably more. Notably, a new custodial service contract and crossing guard FY 2022-23 Proposed Budget
Public Works
423
contract, both of which rely heavily on contract labor, saw signiﬁcant increases over previous agreements.

Special Projects requests vary from year to year.

FY 2022-23 Proposed Budget
Public Works
424
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures

25.3%

16.7%

13.7%

10.7%

10.5%

8.1%

7.3%
Streets
Grounds
Facilities and Fleet
Environmental Programs
Trees and Right of Way
Developmental Services
Transportation
Service Center
Public Works Administration
Non-Departmental
$30.6M
$30.2M
$40.7M
$40.5M
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
FY 2022-23 Proposed Budget
Public Works
425
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 362,504
$ 231,504
$ 309,466
$ 226,856
Intergovernmental Revenue
$ 1,678,791
$ 2,331,864
$ 1,696,698
$ 1,537,425
Charges for Services
$ 8,770,453
$ 7,040,041
$ 6,711,817
$ 6,787,667
Fines and Forfeitures
$ 16,175
$ 5,065
$ 10,000
$ 68,669
Miscellaneous Revenue
$ 139,467
$ 614,192
$ 138,103
$ 149,466
Total Revenues
$ 10,967,390
$ 10,222,666
$ 8,866,084
$ 8,770,083
Expenditures
Employee Compensation
$ 8,616,476
$ 8,925,718
$ 10,404,746
$ 10,804,062
Employee Benefits
$ 4,114,572
$ 4,258,223
$ 5,311,138
$ 5,519,037
Materials
$ 3,333,096
$ 3,325,834
$ 4,686,193
$ 4,936,170
Contract Services
$ 3,609,577
$ 3,139,677
$ 4,903,684
$ 4,943,009
Cost Allocation
$ 4,947,624
$ 6,942,254
$ 8,112,766
$ 7,160,466
Capital Outlays
$ 982,379
$ 63,826
$ 1,000,000
$ 1,038,000
Special Projects
$ 4,948,231
$ 3,568,809
$ 6,067,440
$ 5,893,317
Contingencies
$
-
$
-
$ 259,354
$ 246,980
Total Expenditures
$ 30,551,955
$ 30,224,341
$ 40,745,321
$ 40,541,041
Fund Balance
$ (4,265,655)
$ (2,173,218)
$ (8,179,568)
$ (9,063,953)
General Fund Costs
$ 15,318,915
$ 17,843,454
$ 23,744,669
$ 22,768,145
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT

2.00 1.95

1.95 1.95

ASSISTANT ENGINEER

3.00 2.00

2.00 2.00

ASSIST DIR OF PW ENGINEER

1.00 1.00

ASSIST DIR PUBLIC WORKS OPS
0 1.00

1.00 1.00
FY 2022-23 Proposed Budget
Public Works
426

BUILDING INSPECTOR

0.08 0.08

CIP MANAGER

1.00 1.00

DIRECTOR OF PUBLIC WORKS

1.00 1.00

ENGINEERING TECHNICIAN

1.00 1.00

ENVIRONMENTAL PROGRAM MGR

1.00 1.00

ENVIRONMENTAL PROGRAMS

ASSISTANT

3.00 2.65

3.65 3.65
ENV. PROG. COMPLIANCE

TECHNICIAN

1.00 1.00

1.00 1.00
ENV. PROGRAMS SPECIALIST

1.00 1.00

EQUIPMENT MECHANIC

1.00 1.00

LEAD EQUIPMENT MECHANIC

1.00 1.00

MAINTENANCE WORKER I/II

45.00 45.00

MAINTENANCE WORKER III

7.00 7.00

7.00 8.00

MANAGEMENT ANALYST

0.30 0.20

0.20 1.20

PARK RESTOR & IMPROV MNGR

1.00 0
0 0

PUBLIC WORKS INSPECTOR

2.00 2.00

PUBLIC WORKS PROJECT MANAGER

3.00 4.00

5.00 6.00

PUBLIC WORKS PROJECT MANAGER
LT

1.00 2.00

2.00 1.00

PUBLIC WORKS SUPERVISOR

4.00 4.00

RECREATION COORDINATOR

0.15 0.12

0.12 0.12

SENIOR CIVIL ENGINEER

2.00 2.00

SENIOR MANAGEMENT ANALYST

1.00 1.00

SERVICE CENTER SUPERINTENDENT

1.00 0
0 0

SR BUILDING INSPECTOR

0.02 0.02

SR OFFICE ASSISTANT

1.00 1.00

STREET LIGHTING WORKER

1.00 1.00

SUSTAINABILITY MANAGER

0.20 0.20

TRAFFIC SIGNAL TECHNICIAN

1.00 1.00

1.00 2.00

TRAFFIC SIGTECH APRNTICE

1.00 1.00

1.00 0

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00

1.00 1.00
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget
FY 2022-23 Proposed Budget
Public Works
427

TRANSPORTATION MANAGER

1.00 0.90

0.90 0.90
Total

90.75 90.12

92.12 94.12
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget
FY 2022-23 Proposed Budget
Public Works
428
Public Works Administration
Budget Unit 100-80-800
General Fund - Public Works Administration - Public Works Administration Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,158,135
Fund Balance
$
-
General Fund Costs
$ 1,158,135
% Funded by General Fund
100.0%
Total Staffing

4.5 FTE
Program Overview
The Public Works Department is comprised of the following eight divisions:

Development Services (including inspection services)
Capital Improvement Program Administration
Environmental Programs
Transportation
Facilities and Fleet
Trees and Right-of-Way
Grounds
Streets
Service Objectives
Provide capital project delivery, development plan check, permiWing and inspection, solid waste and recycling services, stormwater quality compliance, and public works maintenance services in a responsive and eﬃcient manner by continuously adapting programs and resources to meet the community’s expectations.

Provide a response within 24 hours to the community on complaints and requests for services. Plan and program maintenance of the City’s public facilities and infrastructure.

Program and deliver Capital Improvement Projects in a timely and cost-eﬃcient manner. Work with operating departments and the community to ensure projects meet expectations.

Collaborate with Community Development to eﬃciently deliver predictable, responsive and eﬃcient development services.

Represent the City on county and regional issues such as congestion management, and mobility and transit planning.

Manage and adapt traffic operations to efficiently move traffic and protect neighborhoods.

Oversee and manage stormwater, solid waste and recycling programs.

Proposed Budget
FY 2022-23 Proposed Budget
Public Works
429
Proposed Budget
It is recommended that City Council approve a budget of $1,158,135 for the Public Works Administration program. This represents an increase of $191,403 (19.8%) from the FY 2021-22 Adopted Budget.

The increase is due to reallocation of staﬀ in this program and a new position request for a management analyst to assist with department wide reporting, analysis and contracts. This is oﬀset by a decrease in one- time special projects that vary from year to year.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 111,092
$ 18,959
$
-
$
-
Total Revenues
$ 111,092
$ 18,959
$
-
$
-
Expenditures
Employee Compensation
$ 585,438
$ 588,300
$ 607,834
$ 814,290
Employee Benefits
$ 203,702
$ 218,709
$ 244,422
$ 323,926
Materials
$ 13,326
$ 5,697
$ 14,123
$ 19,167
Contract Services
$ 15,620
$
-
$
-
$ 266
Cost Allocation
$ 52,945
$
-
$
-
$
-
Special Projects
$
-
$ 21,068
$ 100,000
$
-
Contingencies
$
-
$
-
$ 353
$ 486
Total Expenditures
$ 871,031
$ 833,774
$ 966,732
$ 1,158,135
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 759,938
$ 814,816
$ 966,732
$ 1,158,135
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
430
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT

1.00 0.95

0.95 0.95

ASSIST DIR OF PW ENGINEER

0.05 0.10

0.10 0.50

DIRECTOR OF PUBLIC WORKS

1.00 1.00

MANAGEMENT ANALYST
0 0
0 1.00

SENIOR MANAGEMENT

ANALYST

1.00 1.00

1.00 1.00
Total

3.05 3.05

3.05 4.45
The department is requesting the addition of a management analyst position in FY 2022-23. This position will provide additional support and operational continuity to the Senior Management Analyst, Public Works Director, CIP manager and division managers.

FY 2022-23 Proposed Budget
Public Works
431
Resource Recovery
Budget Unit 520-81-801
Resource Recovery - Environmental Programs - Resource Recovery Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,212,642
Total Expenditures
$ 2,285,090
Fund Balance
$ (1,072,448)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.5 FTE
Program Overview
The Resource Recovery program manages the City’s garbage and recycling franchised hauler contract and provides garbage and recycling customer service for residents and business owners; develops and implements programs and policy to comply with State source reduction and recycling mandates; oversees the free compost giveaway at the compost site; and represents the City on countywide commiWees. The public education and outreach programs led by this division include visits to businesses and apartment complexes to provide recycling instruction, kitchen containers, and visual materials; presentations at events and schools and employee training for businesses on-site as needed. The program coordinates many complimentary activities with the Sustainability program in the Office of the City Manager.

Service Objectives
Meet State requirements to divert recyclables and organics from landﬁll. Help businesses implement the City’s Mandatory Organics Recycling ordinance (6.24.037) which ensures compliance with SB 1383, California's Short-Lived Climate Pollutant Reduction Strategy. Provide landlords and property owners with support and educational materials for their tenants. Conduct waste characterization studies to determine future services.

Provide contract oversight and customer service for garbage and recycling collection, yard waste processing, composting and household hazardous waste. Manage community events such as the citywide Garage Sale and free compost giveaway for residents. Assist CUSD and high school teachers and students with student recycling and composting projects related to teachers’ curriculum and the City’s environmental initiatives.

Proposed Budget
It is recommended that City Council approve a budget of $2,285,090 for the Resource Recovery program. This represents an increase of $62,994 (2.8%) from the FY 2021-22 Adopted Budget.

This budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
432
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Single Use Plastics
Project
Implementation
(WP21 016)
$40,000
$40,000
Resource Recovery
City Work Program:

Adopt and
implement an
ordinance to
address single use
food service ware
items
CalRecycle SB 1383
Local Assistance
Grant
$77,553
$77,553
Resource Recovery
CalRecycle SB 1383
Local Assistance
Grant.

Total
$117,553
$117,553
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
433
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 110,972
$ 90,675
$
-
$
-
Intergovernmental Revenue
$ 14,950
$ 14,916
$ 14,000
$ 14,000
Charges for Services
$ 1,796,907
$ 1,804,946
$ 1,470,578
$ 1,188,642
Miscellaneous Revenue
$ 9,819
$
-
$ 10,000
$ 10,000
Total Revenues
$ 1,932,648
$ 1,910,537
$ 1,494,578
$ 1,212,642
Expenditures
Employee Compensation
$ 473,539
$ 220,054
$ 444,991
$ 438,802
Employee Benefits
$ 272,876
$ 124,195
$ 211,635
$ 212,572
Materials
$ 45,987
$ 28,695
$ 68,701
$ 75,166
Contract Services
$ 972,827
$ 800,387
$ 1,011,051
$ 1,175,402
Cost Allocation
$ 182,836
$ 275,853
$ 337,474
$ 234,331
Special Projects
$ 265,338
$ 221,078
$ 120,000
$ 117,553
Contingencies
$
-
$
-
$ 28,244
$ 31,264
Total Expenditures
$ 2,213,403
$ 1,670,262
$ 2,222,096
$ 2,285,090
Fund Balance
$ (280,756)
$ 240,275
$ (727,518)
$ (1,072,448)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ASSIST DIR OF PW ENGINEER

0.25 0
0 0

ENVIRONMENTAL PROGRAM MGR

0.65 0.50

0.50 0.50

ENVIRONMENTAL PROGRAMS

ASSISTANT

1.65 1.30

2.30 2.30
ENV. PROG. COMPLIANCE

TECHNICIAN

0.65 0.05

0.05 0.05
ENV. PROGRAMS SPECIALIST

0.65 0.40

0.40 0.40

MANAGEMENT ANALYST

0.15 0.05

0.05 0.05

SUSTAINABILITY MANAGER

0.20 0.20

0.20 0.20
Total

4.20 2.50

3.50 3.50
FY 2022-23 Proposed Budget
Public Works
434
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
435
Non-Point Source
Budget Unit 230-81-802
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Non-Point Source Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,579,224
Total Expenditures
$ 1,226,654
Fund Balance
$ 352,570
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

2.8 FTE
Program Overview
The Non-Point Source program manages the City’s compliance with its State-mandated Municipal Regional Stormwater NPDES Permit. Compliance activities include program and policy development and implementation of state-mandated complaint response and enforcement programs as well as annual interdepartmental staﬀ training; and scheduled business and construction site inspections. The program reviews development plans to ensure compliance with low impact development (LID); and new Green Infrastructure Plan development requirements. The program is responsible for calculating storm drain fees annually to submit to the County for collection on property tax bills, writing an annual report to the Regional Water Quality Control Board to verify and document the City’s compliance with Clean Water Act mandates, and engaging and educating the public via City communication channels, visits to businesses and presentations at local schools, De Anza College and community events. Public participation events in a typical year include two or more annual volunteer creek cleanup days, an interactive water quality monitoring day, Earth Day and various countywide collaborative events. Implementation and annual progress assessment of the City’s eight- year litter reduction plan are among the requirements of the City’s Non-Point Source program.

Service Objectives
Oversee the City’s compliance with the Municipal Regional Stormwater Permit (MRP 2.0) with regard to water pollution prevention, erosion control, conserving water as a resource (e.g. inﬁltration rather than runoﬀ), and low impact development (LID) via the City's permit application process and conditions of approval.

Coordinate urban runoﬀ pollution and erosion prevention activities with other departments, divisions, and private businesses. Mandated activities include: catch basin cleaning; post-construction oversight of permanent stormwater treatment measures installed at private new and redeveloped sites; implementation of, and annual progress assessments for the eight-year liWer reduction plan; oversight of construction best management practices during private and public construction; inspection of grease- generating and wet-waste food facilities and other businesses to prevent water-polluting discharges; complaint response and investigation to protect water quality; and education of staﬀ and local businesses on best management practices for outdoor storage and activities.

FY 2022-23 Proposed Budget
Public Works
436
Represent the City on county and regional commiWees to prevent creek and San Francisco Bay pollution, erosion, and illegal dumping.

Proposed Budget
It is recommended that City Council approve a budget of $1,226,654 for the Non-Point Source program. This represents an increase of $41,075 (3.5%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last ﬁscal year. The increase in compensation and beneﬁts is due to the addition of part-time staﬀ. The increase in materials is due to conferences, which were virtual in 2020 and 2021, and the State Water Resources Control Board permit fee. Contract Services are increasing due to higher bus costs for Cupertino Union School District students due to COVID protocols. The increases are oﬀset by a decrease in Cost Allocation due to lower Human Resources and IT costs in FY 2020-21.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Storm Water
Pollution Prevention
Plan (SWPPP)
Update
$19,100
$19,100
Environmental
Management Clean
Creek Storm Drain
Update for
compliance with
regional storm water
permit
requirements.

Total
$19,100
$19,100
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
437
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 651
$ 1,878
$
-
$
-
Charges for Services
$ 1,403,738
$ 1,475,810
$ 1,543,100
$ 1,510,555
Fines and Forfeitures
$ 16,175
$ 5,065
$ 10,000
$ 68,669
Total Revenues
$ 1,420,564
$ 1,482,753
$ 1,553,100
$ 1,579,224
Expenditures
Employee Compensation
$ 277,260
$ 339,790
$ 350,885
$ 383,780
Employee Benefits
$ 119,595
$ 153,940
$ 175,214
$ 182,630
Materials
$ 28,350
$ 26,359
$ 32,103
$ 40,296
Contract Services
$ 277,836
$ 244,962
$ 361,611
$ 394,170
Cost Allocation
$ 70,925
$ 136,205
$ 255,923
$ 195,816
Special Projects
$
-
$
-
$
-
$ 19,100
Contingencies
$
-
$
-
$ 9,843
$ 10,862
Total Expenditures
$ 773,966
$ 901,256
$ 1,185,579
$ 1,226,654
Fund Balance
$ 1,306,597
$ 581,497
$ 367,521
$ 352,570
General Fund Costs
$ 660,000
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
438
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ASSIST DIR OF PW ENGINEER

0.20 0
0 0

BUILDING INSPECTOR

0.08 0.08

ENVIRONMENTAL PROGRAM MGR

0.35 0.50

0.50 0.50

ENVIRONMENTAL PROGRAMS

ASSISTANT

0.35 0.35

0.35 0.35
ENV. PROG. COMPLIANCE

TECHNICIAN

0.35 0.95

0.95 0.95
ENV. PROGRAMS SPECIALIST

0.35 0.60

0.60 0.60

MAINTENANCE WORKER I/II

1.00 0
0 0

MAINTENANCE WORKER III

0.05 0.10

0.10 0.10

PUBLIC WORKS INSPECTOR
0 0.10

0.10 0.10

RECREATION COORDINATOR

0.15 0.12

0.12 0.12

SR BUILDING INSPECTOR

0.02 0.02

0.02 0.02
Total

2.90 2.82

2.82 2.82
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
439
Storm Drain Fee
Budget Unit 230-81-853
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Fee Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 25,528
Fund Balance
$ (25,528)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
Proposed Budget
It is recommended that City Council approve a budget of $25,528 for the Storm Drain Fee program. This represents an increase of $25,332 (12924.5%) from the FY 2021-22 Adopted Budget.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Permeable
Pavement Rebate
Program
$12,500
$12,500
Clean Water and
Storm Protection
Fee
Funding for
permeable
pavement rebate
program.

Rain Garden Rebate
$12,500
$12,500
Clean Water and
Storm Protection Fee
Matching rebate
with Valley Water
for qualifying rain
garden projects.

Total
$25,000
$25,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
440
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$
-
$ 196
$ 528
Special Projects
$
-
$ 1,105
$
-
$ 25,000
Total Expenditures
$
-
$ 1,105
$ 196
$ 25,528
Fund Balance
$
-
$ (1,105)
$ (196)
$ (25,528)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
441
General Fund Subsidy
Budget Unit 230-81-854
Env Mgmt Cln Creek Storm Drain - Environmental Programs - General Fund Subsidy Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 30,215
Fund Balance
$ (30,215)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
The City has a joint use agreement for playing ﬁelds at schools in CUSD, and part of that agreement requires a refund to CUSD of half of the fees they pay each year for the Clean Water and Storm Protection Fee, which is based on parcel size and use category. The details of the fee prohibit using collected funds for providing discounts or refunds, so funding for that purpose must come from the General Fund.

In addition, the City has a Clean Water Cost-Share Program allowing low-income property owners to receive a discounted rate on the Clean Water and Storm Protection Fee that is charged on property tax bills. The details of the fee prohibit using collected taxes for providing discounts or refunds, so funding for this purpose must come from the General Fund.

Proposed Budget
It is recommended that City Council approve a budget of $30,215 for the General Fund Subsidy program. This represents an increase of $29,814 (7434.9%) from the FY 2021-22 Adopted Budget.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
442
Special Projects
Appropriation
Revenue
Funding Source
Description
CUSD Joint Use
Cost Share
$21,868
$21,868
General Fund
Clean Water and
Storm Protection
Fee cost-share
program for
Cupertino Union
School District.

Clean Water Cost-
share Program
$8,000
$8,000
General Fund
Clean Water and
Storm Protection
Fee 20% cost-share
program for low-
income residents.

Total
$29,868
$29,868
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$
-
$ 401
$ 347
Special Projects
$ 838
$ 8,724
$
-
$ 29,868
Total Expenditures
$ 838
$ 8,724
$ 401
$ 30,215
Fund Balance
$ (838)
$ (8,724)
$ (401)
$ (30,215)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
443
Storm Drain Maintenance
Budget Unit 230-81-855
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 785,002
Fund Balance
$ (785,002)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

2.3 FTE
Program Overview
The Storm Drain Maintenance program manages the City's storm drainage collection system, which is comprised of approximately 90 miles of pipe, 2,215 drain inlets, and storm outfalls to local waterways. An inspector and on-call staﬀ provide emergency response to pollutant discharges, and crews perform general system maintenance including annual cleanout of drain inlets. and trash capture devices. Collection and management of storm water for the City is regulated under the terms of a Bay Area-wide National Pollutant Discharge Elimination System (NPDES) and the Municipal Separate Storm Sewer System (MS4) Permit.

Service Objectives
Provide eﬀective and timely inspection and maintenance of the storm drain system including inlet and outfall structures and collection system.

Provide annual cleaning and inspection of all inlets and full trash capture devices.

Proposed Budget
It is recommended that City Council approve a budget of $785,002 for the Storm Drain Maintenance program.

This represents an increase of $6,095 (0.8%) from the FY 2021-22 Adopted Budget.

The decrease is primarily due to a decrease in Cost Allocation expenses. Cost allocation expenses decreased due to lower IT costs in FY 2020-21. The decrease is oﬀset by an increase in salary and beneﬁts due to the reallocation of positions.

FY 2022-23 Proposed Budget
Public Works
444
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$
-
$ 172
$
-
$
-
Total Revenues
$
-
$ 172
$
-
$
-
Expenditures
Employee Compensation
$
-
$ 206,433
$ 234,075
$ 235,636
Employee Benefits
$
-
$ 94,211
$ 112,087
$ 111,422
Materials
$
-
$ 14,927
$ 23,332
$ 24,219
Contract Services
$
-
$ 55,671
$ 252,762
$ 270,192
Cost Allocation
$
-
$ 92,340
$ 149,749
$ 136,173
Contingencies
$
-
$
-
$ 6,902
$ 7,360
Total Expenditures
$
-
$ 463,582
$ 778,907
$ 785,002
Fund Balance
$
-
$ (463,409)
$ (778,907)
$ (785,002)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II
0 1.75

1.75 1.80

MAINTENANCE WORKER III
0 0.20

0.20 0.20

PUBLIC WORKS SUPERVISOR
0 0.25

0.25 0.25
Total
0 2.20

2.20 2.25
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
445
Plan Review
Budget Unit 100-82-804
General Fund - Developmental Services - Plan Review
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,408,348
Total Expenditures
$ 1,471,996
Fund Balance
$
-
General Fund Costs
$ 63,648
% Funded by General Fund

4.3%
Total Staffing

4.1 FTE
Program Overview
The Development Services Division is comprised of two areas:

Development Services - reviews plans for private developments and utility encroachments to ensure conformance with City standards and policies.

Inspection Services - ensures compliance with City standards and approved plans on all public and private developments and utility projects.

Service Objectives
Ensure that private development projects provide necessary supporting infrastructure and potential impacts on the community are mitigated.

Place safety of the general public, City employees and construction workers as the highest priority on construction sites.

Inspect utility encroachment permits for work within the City right-of-way and return streets and sidewalks to City standards.

Ensure compliance with stormwater permits and prevent runoﬀ from polluting nearby watersheds.

Work closely with the Environmental Programs Division to continue inspecting job sites before, during and aNer each rain event and conduct annual inspections of all Post Construction Treatments and Stormwater Pollution Prevention Plan (SWPPP) compliance.

Respond to public inquiries or complaints in a timely manner.

Provide aid and information to other City Divisions and Departments, including Community Development, Building, Capital Improvements, City AWorney’s Oﬃce, Public Works Maintenance and Operations and Parks and Recreation as needed to facilitate private developments and public infrastructure projects.

Proposed Budget
It is recommended that City Council approve a budget of $1,471,996 for the Plan Review program. This represents a decrease of $386,555 (-20.8%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
446
The decrease is due to a reduction in special projects that vary from year to year and salary and beneﬁts due to a reallocation of staff and cost allocation.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Blackberry Farm
Golf Course Netting
Support Inspection
$6,000
$6,000
General Fund
Pole inspection and
condition
assessment report to
assure public safety.

Total
$6,000
$6,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 77,209
$ 68,394
$ 44,804
$ 121,928
Charges for Services
$ 970,777
$ 1,353,508
$ 939,133
$ 1,285,510
Miscellaneous Revenue
$ 5,365
$ 2,838
$ 4,431
$ 910
Total Revenues
$ 1,053,351
$ 1,424,740
$ 988,368
$ 1,408,348
Expenditures
Employee Compensation
$ 752,058
$ 863,846
$ 743,036
$ 718,055
Employee Benefits
$ 298,223
$ 342,003
$ 337,402
$ 334,194
Materials
$ 3,567
$ 4,178
$ 9,654
$ 10,008
Contract Services
$ 50,198
$ 38,721
$ 117,289
$ 121,746
Cost Allocation
$ 177,337
$ 323,847
$ 398,005
$ 278,699
Special Projects
$ 74,622
$ 61,350
$ 250,000
$ 6,000
Contingencies
$
-
$
-
$ 3,165
$ 3,294
Total Expenditures
$ 1,356,005
$ 1,633,945
$ 1,858,551
$ 1,471,996
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 302,655
$ 209,206
$ 870,183
$ 63,648
Staffing
FY 2022-23 Proposed Budget
Public Works
447
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ASSISTANT ENGINEER

0.50 0.50
0 0

ASSIST DIR OF PW ENGINEER
0 0.35

0.35 0.20

ENGINEERING TECHNICIAN

1.00 1.00

PUBLIC WORKS INSPECTOR

1.00 0.90

0.90 0.90

PUBLIC WORKS PROJECT

MANAGER

1.00 0.25
0 0

SENIOR CIVIL ENGINEER

2.00 2.00

2.00 2.00
Total

5.50 5.00

4.25 4.10
The department is requesting the addition of an Associate Civil Engineer position in FY 2022-23. This position will allow timely review and permitting of encroachment permits by utility companies.

FY 2022-23 Proposed Budget
Public Works
448
CIP Administration
Budget Unit 100-82-806
General Fund - Developmental Services - CIP Administration Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,804,405
Fund Balance
$
-
General Fund Costs
$ 1,804,405
% Funded by General Fund
100.0%
Total Staffing

7.5 FTE
Program Overview
The Capital Improvement Program (CIP) Division plans, manages, and implements improvements to city land, parks, building and infrastructure. These projects are derived from resident input, master plans, needs assessments, interdepartmental requirements, maintenance of the City’s facilities, and innovations in our understandings of how the facilities can best serve our population. The division undertakes all aspects of project implementation, including contract administration for design, construction, and overall project management. Project types include, but are not limited to streets, sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements and other public facilities . Responsibilities also include claims avoidance,
environmental and regulatory compliance and monitoring, and the development of the annual budget and program scope.

Service Objectives
Ensure that all public improvements are designed and constructed in accordance with community expectations and City standards.

Place safety of the general public, City employees and workers as the highest priority in the delivery of capital projects.

Respond to public inquiries or complaints in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $1,804,405 for the CIP Administration program. This represents an increase of $48,556 (2.8%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last ﬁscal year. The increase is due to new employees being hired to fill vacant positions.

Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
449
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 485,581
$ 530,440
$ 1,186,046
$ 1,202,186
Employee Benefits
$ 209,583
$ 234,724
$ 554,709
$ 581,245
Materials
$ 6,553
$ 8,042
$ 14,726
$ 20,462
Contract Services
$ 3,950
$
-
$
-
$
-
Cost Allocation
$ 72,239
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 368
$ 512
Total Expenditures
$ 777,906
$ 773,206
$ 1,755,849
$ 1,804,405
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 777,906
$ 773,206
$ 1,755,849
$ 1,804,405
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ASSISTANT ENGINEER

1.00 0

0.50 0.50

ASSIST DIR OF PW ENGINEER
0 0.20

0.20 0.20

CIP MANAGER

1.00 1.00

PARK RESTOR & IMPROV MNGR

1.00 0
0 0

PUBLIC WORKS PROJECT MANAGER

2.00 3.00

4.25 5.25

PUBLIC WORKS PROJECT MANAGER
LT

1.00 1.50

1.50 0.50
Total

6.00 5.70

7.45 7.45
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
450
Service Center Administration
Budget Unit 100-83-807
General Fund - Service Center - Service Center Administration Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 216,589
Total Expenditures
$ 1,290,762
Fund Balance
$
-
General Fund Costs
$ 1,074,173
% Funded by General Fund

83.2%
Total Staffing

3.3 FTE
Program Overview
The Service Center Administration program manages Public Works maintenance operations that include the major divisions of streets, grounds, trees and medians, facilities and ﬂeet, as well as the minor divisions of signs/markings, storm drain, sidewalk, curb and guWer, trails, overpasses and storm water; provides customer service to the general public; provides administrative support for maintenance staﬀ, supervisors, and management; general training prioritization; assignment of service calls; provides oversight of various contracted services including street sweeping, janitorial and a wide variety of maintenance and minor public works contracts; manages the sheriﬀ's work furlough program 7 days per week; and collaborates with Public Works Engineering for asset improvements beyond routine maintenance.

Service Objectives
Create a positive environment that fosters efficiency and innovation for service center employees.

Ensure proper documentation and inventory of trees, sidewalk repair, striping and legends, street signs, vehicle and equipment, streetlights and stormwater pollution.

Maintain records of all complaints and requests for services by tracking responses through computer programs and written service request forms.

Process the payments for all services and materials generated through the Service Center.

Maintain productivity units of measure for key tasks performed.

Support Public Works Engineering in the collection of ﬁeld data, review of improvement drawings and development of capital improvement projects.

Maintain, lead and implement all elements of the Injury and Illness Prevention Program.

Maintain positive, accountable relations with employee bargaining groups.

Proposed Budget
It is recommended that City Council approve a budget of $1,290,762 for the Service Center Administration program. This represents an increase of $36,037 (2.9%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
451
The increase is due to special projects that vary in costs from year to year and salary and beneﬁt costs.

Compensation and beneﬁts increased due to a department reorganization. Contract services decreased while Special Projects increased because the oﬃce reconﬁguration project is being allocated to Special Projects for improved tracking.

Special Projects
The following table shows the special projects for the fiscal year.

Project
Appropriation
Revenue
Funding Source
Description
Office
Reconfiguration
$77,850
$77,850
General Fund
Citywide office
reconfiguration
Total
$77,850
$77,850
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 39,462
$ 33,968
$ 62,933
$ 78,924
Miscellaneous Revenue
$ 68,832
$ 12,759
$ 35,741
$ 137,665
Total Revenues
$ 108,294
$ 46,727
$ 98,674
$ 216,589
Expenditures
Employee Compensation
$ 423,063
$ 421,356
$ 448,436
$ 469,248
Employee Benefits
$ 178,211
$ 187,706
$ 228,399
$ 238,582
Materials
$ 225,982
$ 129,129
$ 150,357
$ 186,561
Contract Services
$ 9,442
$ 14,939
$ 92,973
$ 18,656
Cost Allocation
$ 482,408
$ 331,330
$ 328,477
$ 294,735
Special Projects
$ 112,112
$ 7,519
$
-
$ 77,850
Contingencies
$
-
$
-
$ 6,083
$ 5,130
Total Expenditures
$ 1,431,218
$ 1,091,979
$ 1,254,725
$ 1,290,762
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,322,924
$ 1,045,252
$ 1,156,051
$ 1,074,173
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
452
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ADMINISTRATIVE ASSISTANT

1.00 1.00

ASSIST DIR OF PW ENGINEER

0.50 0.35

0.35 0.10

ASSIST DIR PUBLIC WORKS OPS
0 1.00

1.00 1.00

MANAGEMENT ANALYST

0.15 0.15

SERVICE CENTER

SUPERINTENDENT

1.00 0
0 0

SR OFFICE ASSISTANT

1.00 1.00

1.00 1.00
Total

3.65 3.50

3.50 3.25
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
453
McClellan Ranch Park
Budget Unit 100-84-808
General Fund - Grounds - McClellan Ranch Park
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 235,194
Fund Balance
$
-
General Fund Costs
$ 235,194
% Funded by General Fund
100.0%
Total Staffing

0.4 FTE
Program Overview
McClellan Ranch Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, and graffiti removal.

Provide twice annually the mowing of ﬁre breaks per Fire Marshal request in a manner in which wildlife is least impacted.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all of the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $235,194 for the McClellan Ranch Park program. This represents an increase of $47,372 (25.2%) from the FY 2021-22 Adopted Budget.

The increase is mainly due to a special project.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
454
Special Project
Appropriation
Revenue
Funding
Source
Description
McClellan Ranch
Pedestrian Bridge
Decking
Replacement
$70,000
$70,000
General Fund
Pedestrian bridge
repair at McClellan
Ranch Preserve
Total
$70,000
$70,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 34,057
$ 38,567
$ 41,060
$ 41,547
Employee Benefits
$ 15,752
$ 19,812
$ 22,844
$ 23,502
Materials
$ 10,150
$ 19,879
$ 20,289
$ 21,638
Contract Services
$ 12,100
$ 16,872
$ 16,242
$ 16,860
Cost Allocation
$ 18,545
$ 42,081
$ 55,724
$ 60,685
Special Projects
$
-
$
-
$ 30,000
$ 70,000
Contingencies
$
-
$
-
$ 1,663
$ 962
Total Expenditures
$ 90,604
$ 137,211
$ 187,822
$ 235,194
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 90,603
$ 137,211
$ 187,822
$ 235,194
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II
0 0.20

0.20 0.20

MAINTENANCE WORKER III

0.20 0.10

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.30 0.40

0.40 0.40
FY 2022-23 Proposed Budget
Public Works
455
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
456
Memorial Park
Budget Unit 100-84-809
General Fund - Grounds - Memorial Park
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 871,977
Fund Balance
$
-
General Fund Costs
$ 871,977
% Funded by General Fund
100.0%
Total Staffing

2.5 FTE
Program Overview
Memorial Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Memorial Park is the largest and most utilized park in Cupertino.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Minimize the negative effects of waterfowl to park patrons.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $871,977 for the Memorial Park program. This represents an increase of $3,000 (0.3%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
457
The budget is relatively unchanged from last ﬁscal year. The increase in Materials is due to increases in water and utility rates. The increase in Contract Services is due to playground surfacing. The increase in Special Projects is due to a project to replace damaged tiles at the Veteran's Memorial. The decrease in Cost Allocation expenses is due to fewer recruitments in FY 2020-21.

Special Projects
The following table shows the special projects for the fiscal year.

Project
Appropriation
Revenue
Funding Source
Description
Veteran's Memorial
Maintenance
$15,000
$15,000
General Fund
Replace damaged
tiles at the Veteran's
Memorial
Total
$15,000
$15,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 235,356
$ 193,675
$ 209,111
$ 214,050
Employee Benefits
$ 112,387
$ 106,269
$ 120,481
$ 124,783
Materials
$ 154,553
$ 153,017
$ 209,660
$ 223,959
Contract Services
$ 20,681
$ 40,885
$ 30,146
$ 39,616
Cost Allocation
$ 153,681
$ 258,949
$ 293,608
$ 247,980
Special Projects
$
-
$
-
$
-
$ 15,000
Contingencies
$
-
$
-
$ 5,971
$ 6,589
Total Expenditures
$ 676,658
$ 752,795
$ 868,977
$ 871,977
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 676,657
$ 752,795
$ 868,977
$ 871,977
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
458
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

2.40 2.20

2.20 2.20

MAINTENANCE WORKER III

0.40 0.20

0.20 0.20

PUBLIC WORKS SUPERVISOR

0.20 0.10

0.10 0.10
Total

3.00 2.50

2.50 2.50
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
459
BBF Ground Maintenance
Budget Unit 100-84-811
General Fund - Grounds - BBF Ground Maintenance
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 298,534
Fund Balance
$
-
General Fund Costs
$ 298,534
% Funded by General Fund
100.0%
Total Staffing

1.0 FTE
Program Overview
Blackberry Farm is managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $298,534 for the BBF Ground Maintenance program.

This represents an increase of $24,743 (9.0%) from the FY 2021-22 Adopted Budget.

This is due to increases in Materials, Cost Allocation and one-time special projects that vary from year to year.

Those increases are oﬀset by decreases in compensation and beneﬁts due to a decrease in part-time staﬀ. Cost Allocation expenses increased due to a recruitment in FY 2020-21.

Special Projects
FY 2022-23 Proposed Budget
Public Works
460
Special Projects
The following table shows the special projects for the fiscal year.

Special Project
Appropriation
Revenue
Funding Source
Description
Blackberry Farm
Pedestrian Bridge
Decking
Replacement
$30,000
$30,000
General Fund
Pedestrian bridge
repair at Blackberry
Farm to Scenic
Circle
Total
$30,000
$30,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$
-
$ 86,310
$ 123,044
$ 94,256
Employee Benefits
$
-
$ 46,099
$ 55,199
$ 55,953
Materials
$
-
$ 6,698
$ 992
$ 5,020
Contract Services
$
-
$ 44,098
$ 32,323
$ 45,740
Cost Allocation
$
-
$
-
$ 46,025
$ 66,296
Special Projects
$
-
$
-
$ 15,000
$ 30,000
Contingencies
$
-
$
-
$ 1,208
$ 1,269
Total Expenditures
$
-
$ 183,205
$ 273,791
$ 298,534
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$ 183,204
$ 273,791
$ 298,534
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
461
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II
0 0.80

0.80 0.80

MAINTENANCE WORKER III
0 0.10

0.10 0.10

PUBLIC WORKS SUPERVISOR
0 0.10

0.10 0.10
Total
0 1.00

1.00 1.00
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
462
School Site Maintenance
Budget Unit 100-84-812
General Fund - Grounds - School Site Maintenance
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 144,000
Total Expenditures
$ 1,630,018
Fund Balance
$
-
General Fund Costs
$ 1,486,018
% Funded by General Fund

91.2%
Total Staffing

4.2 FTE
Program Overview
Under a joint use agreement with Cupertino Union School District, nine athletic ﬁelds and landscape areas, constituting approximately 52 acres, are managed by the Grounds Division of the Public Works Department.

These sites include Hyde and Kennedy Middle Schools, Collins, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary Schools.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas/athletic fields in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and other maintenance.

Provide quarterly maintenance that may include fertilization, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing athletic fields for seasonal use.

Maintain school sites for recreational activities including soccer, baseball, cricket, track and ﬁeld, soNball and a variety of other sports.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Park and Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $1,630,018 for the School Site Maintenance program.

This represents an increase of $30,035 (1.9%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
463
This increase is due to increases in Materials and Contract Services and is oﬀset by decreases in cost allocation and special projects that vary from year to year. Materials are increasing due to higher electricity and water rates. Contract Services are increasing due to tree maintenance and fence repairs. Cost Allocation expenses are decreasing due to lower IT costs in FY 2020-21.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$ 138,336
$ 141,505
$ 149,448
$ 144,000
Total Revenues
$ 138,336
$ 141,505
$ 149,448
$ 144,000
Expenditures
Employee Compensation
$ 356,085
$ 309,602
$ 367,708
$ 364,719
Employee Benefits
$ 185,109
$ 177,360
$ 222,111
$ 226,260
Materials
$ 322,980
$ 353,253
$ 553,569
$ 602,397
Contract Services
$ 15,655
$ 34,081
$ 14,816
$ 30,413
Cost Allocation
$ 206,111
$ 346,606
$ 421,419
$ 390,409
Special Projects
$
-
$ 33,787
$ 6,000
$
-
Contingencies
$
-
$
-
$ 14,360
$ 15,820
Total Expenditures
$ 1,085,940
$ 1,254,689
$ 1,599,983
$ 1,630,018
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 947,604
$ 1,113,184
$ 1,450,535
$ 1,486,018
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

3.70 3.40

3.40 3.40

MAINTENANCE WORKER III

0.40 0.60

0.60 0.60

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

4.30 4.20

4.20 4.20
There are no changes to the current level of staffing.

FY 2022-23 Proposed Budget
Public Works
464
Neighborhood Parks
Budget Unit 100-84-813
General Fund - Grounds - Neighborhood Parks
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 2,687,196
Fund Balance
$
-
General Fund Costs
$ 2,687,196
% Funded by General Fund
100.0%
Total Staffing

8.6 FTE
Program Overview
Neighborhood Parks include 13 of the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Neighborhood park sites include Linda Vista, Mary Avenue Dog Park, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon Oak (LiWle Rancho), Franco Park, Sterling/Barnhart, and Oak Valley.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and prepare athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $2,687,196 for the Neighborhood Parks program. This represents an increase of $39,916 (1.5%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
465
The budget is relatively unchanged from last ﬁscal year. The increase in Materials is due to increased water and utility costs. The increase in Contract Services is due to playground resurfacing. Special Projects are increasing as described below. The increases are oﬀset by a decrease in Cost Allocation expenses due to lower IT costs in FY 2020-21.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Portal Park Concrete
Replacement/Repairs
$35,000
$35,000
General Fund
Trip hazard repairs.

Wilson Park
Irrigation Pump
Replacement
$60,000
$60,000
General Fund
Replacement of
irrigation pump at
the end of its
lifespan.

Franco Park Solar
Powered Light
Bollard
Replacement
$18,000
$18,000
General Fund
Replacement of
current light
bollards due to
aging.

Total
$113,000
$113,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
466
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 595,490
$ 590,759
$ 688,772
$ 719,004
Employee Benefits
$ 320,719
$ 320,203
$ 406,276
$ 397,232
Materials
$ 330,612
$ 396,948
$ 540,771
$ 591,855
Contract Services
$ 180,951
$ 155,209
$ 138,407
$ 159,918
Cost Allocation
$ 363,239
$ 619,768
$ 820,200
$ 687,393
Special Projects
$ 33,610
$
-
$ 35,000
$ 113,000
Contingencies
$
-
$
-
$ 17,854
$ 18,794
Total Expenditures
$ 1,824,621
$ 2,082,887
$ 2,647,280
$ 2,687,196
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,824,621
$ 2,082,887
$ 2,647,280
$ 2,687,196
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

7.70 7.80

7.80 7.80

MAINTENANCE WORKER III

0.40 0.60

0.60 0.60

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

8.30 8.60

8.60 8.60
The department is requesting the addition of a lead maintenance worker in FY 2022-23. The addition of a lead maintenance worker will provide the expected level of service and ability to meet performance measures.

FY 2022-23 Proposed Budget
Public Works
467
Sport Fields Jollyman, Creekside
Budget Unit 100-84-814
General Fund - Grounds - Sport Fields Jollyman, Creekside Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 881,604
Fund Balance
$
-
General Fund Costs
$ 881,604
% Funded by General Fund
100.0%
Total Staffing

2.5 FTE
Program Overview
The sports ﬁelds at Jollyman and Creekside parks are among the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Sports ﬁelds at these two parks are heavily used and enjoyed by the community.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas and sports fields in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, programmed play structure inspections, and other maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing sports fields for seasonal use.

Maintain sports ﬁelds for recreational activities including soccer, baseball, cricket, track and ﬁeld, softball and a variety of other sports.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $881,604 for the Sport Fields Jollyman, Creekside program. This represents a decrease of $44,146 (-4.8%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
468
The budget is relatively unchanged from last ﬁscal year. The increase in Materials is due to increased water and utility costs. The increase in Contract Services is due to annual tree maintenance. The increases are oﬀset by a decrease in Cost Allocation expenses due to lower IT costs in FY 2020-21.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 217,222
$ 193,998
$ 211,813
$ 204,306
Employee Benefits
$ 108,278
$ 98,195
$ 110,638
$ 114,587
Materials
$ 165,762
$ 178,657
$ 278,783
$ 304,683
Contract Services
$ 31,539
$ 21,828
$ 7,335
$ 16,996
Cost Allocation
$ 149,449
$ 238,074
$ 295,678
$ 232,990
Special Projects
$ 10,000
$
-
$ 14,000
$
-
Contingencies
$
-
$
-
$ 7,503
$ 8,042
Total Expenditures
$ 682,250
$ 730,752
$ 925,750
$ 881,604
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 682,250
$ 730,752
$ 925,750
$ 881,604
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

2.50 2.00

2.00 2.00

MAINTENANCE WORKER III

0.40 0.30

0.30 0.30

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

3.10 2.50

2.50 2.50
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
469
Civic Center Maintenance
Budget Unit 100-84-815
General Fund - Grounds - Civic Center Maintenance
Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 241,589
Total Expenditures
$ 180,415
Fund Balance
$
-
General Fund Costs
$ (61,174)
% Funded by General Fund
-33.9%
Total Staffing

0.8 FTE
Program Overview
The Civic Center grounds are one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Due to the close proximity to City Hall, Community Hall, and the Library, the Civic Center grounds are well utilized. Civic Center maintenance includes the adjacent Library Field.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and general maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material and pre-emergent applications.

Maintain Library Field for recreational activities including soccer, cricket and a variety of other sports.

Reduce water consumption wherever practicable.

Provide logistical support to all City Departments for special events.

Proposed Budget
It is recommended that City Council approve a budget of $180,415 for the Civic Center Maintenance program.

This represents a decrease of $334,745 (-65.0%) from the FY 2021-22 Adopted Budget.

The decrease is mainly due to an adjustment to better reflect the budgetary needs of this program.

Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
470
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 204,590
$ 250,996
$ 299,961
$ 241,589
Total Revenues
$ 204,590
$ 250,996
$ 299,961
$ 241,589
Expenditures
Employee Compensation
$ 92,926
$ 73,323
$ 77,090
$ 76,795
Employee Benefits
$ 48,044
$ 40,756
$ 45,689
$ 47,947
Materials
$ 60,600
$ 67,892
$ 375,634
$ 54,315
Contract Services
$
-
$ 6,080
$ 7,184
$
-
Cost Allocation
$ 43,997
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 9,563
$ 1,358
Total Expenditures
$ 245,567
$ 188,051
$ 515,160
$ 180,415
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 40,977
$ (62,946)
$ 215,199
$ (61,174)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.70 0.60

0.60 0.60

MAINTENANCE WORKER III

0.20 0.10

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

1.00 0.80

0.80 0.80
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
471
Storm Drain Maintenance
Budget Unit 100-85-818
General Fund - Streets - Storm Drain Maintenance
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

0.0 FTE
Program Overview
In FY 2020-21, this program was transferred to the Environmental Programs Division. A complete discussion of this program can be found under Budget Unit 230-81-855. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.

Proposed Budget
There is no budget requested for this program.

FY 2022-23 Proposed Budget
Public Works
472
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 113,012
$ 342
$
-
$
-
Employee Benefits
$ 54,182
$ 1,791
$
-
$
-
Materials
$ 5,591
$ 3,364
$
-
$
-
Contract Services
$ 209,335
$
-
$
-
$
-
Cost Allocation
$ 47,104
$
-
$
-
$
-
Total Expenditures
$ 429,224
$ 5,497
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 429,225
$ 5,496
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.75 0
0 0

MAINTENANCE WORKER III

0.20 0
0 0

PUBLIC WORKS SUPERVISOR

0.25 0
0 0
Total

1.20 0
0 0
FY 2022-23 Proposed Budget
Public Works
473
Sidewalk Curb and Gutter
Budget Unit 270-85-820
Transportation Fund - Streets - Sidewalk Curb and Gutter Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,982,206
Fund Balance
$ (1,982,206)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

1.8 FTE
Program Overview
Maintain sidewalks, curb and guWer to a standard that is functional and improves accessibility and minimizes liability. Optimize the use of available funds by coordinating with other improvement projects.

Service Objectives
Timely maintain concrete improvements in response to citizen complaints and coordinate with programmed asphalt improvements.

Proposed Budget
It is recommended that City Council approve a budget of $1,982,206 for the Sidewalk Curb and GuWer program. This represents an increase of $113,303 (6.1%) from the FY 2021-22 Adopted Budget.

This increase is due to the reallocation of staﬀ to this program and increased special project costs that vary from year to year.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Annual Sidewalk,
Curb and Gutter
Project
$1,349,400
$1,349,400
Transportation
Fund/General Fund
Annual Sidewalk,
Curb and Gutter
Project
Annual Sidewalk
Grinding Project
$103,800
$103,800
Transportation
Fund/General Fund
Annual Sidewalk
Grinding Project
Total
$1,453,200
$1,453,200
FY 2022-23 Proposed Budget
Public Works
474
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$
-
$ 8,970
$
-
$
-
Total Revenues
$
-
$ 8,970
$
-
$
-
Expenditures
Employee Compensation
$ 139,588
$ 160,174
$ 173,207
$ 211,093
Employee Benefits
$ 71,386
$ 77,481
$ 87,647
$ 112,768
Materials
$ 9,110
$ 12,919
$ 16,320
$ 16,941
Contract Services
$ 30,000
$ 60,900
$ 30,900
$ 32,074
Cost Allocation
$ 69,677
$ 141,232
$ 159,648
$ 154,905
Special Projects
$ 1,008,913
$ 899,796
$ 1,400,000
$ 1,453,200
Contingencies
$
-
$
-
$ 1,181
$ 1,225
Total Expenditures
$ 1,328,674
$ 1,352,502
$ 1,868,903
$ 1,982,206
Fund Balance
$ (1,107,675)
$ (1,343,532)
$ (1,868,903)
$ (1,982,206)
General Fund Costs
$ 221,000
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

0.30 0.70

PUBLIC WORKS INSPECTOR

0.90 1.00

1.00 1.00

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

1.30 1.40

1.40 1.80
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
475
Street Pavement Maintenance
Budget Unit 270-85-821
Transportation Fund - Streets - Street Pavement Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,372,373
Total Expenditures
$ 4,587,213
Fund Balance
$ (3,214,840)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

4.7 FTE
Program Overview
This program maintains streets to a standard that balances preventative maintenance with stop-gap measures while minimizing liability.

Service Objectives
Perform preventative maintenance activities of fog seal and crack fill.

Perform stop-gap maintenance of arterial, collector and residential streets.

Oversee and manage contracted pavement maintenance projects.

Proposed Budget
It is recommended that City Council approve a budget of $4,587,213 for the Street Pavement Maintenance program. This represents a decrease of $209,856 (-4.4%) from the FY 2021-22 Adopted Budget.

The decrease is mainly due to lower Contract Services and Cost Allocation expenses. Contract Services were higher last year due to fog seal and crack seal projects. Cost Allocation expenses decreased due to reduced Street Pavement Maintenance expenses in FY 2020-21. The decreases were partially oﬀset by an increase in Compensation and Benefits due to the addition of a Maintenance Worker Lead.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
476
Special Project
Appropriation
Revenue
Funding Source
Description
Annual Asphalt
Project (Special
Projects & Capital
Outlays)
$3,217,800
$3,217,800
Transportation
Fund/General
Fund/SB1
Annual Asphalt
Project
Total
$3,217,800
$3,217,800
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$ 1,515,323
$ 2,155,612
$ 1,533,250
$ 1,370,719
Charges for Services
$
-
$
-
$ 3,978
$ 1,654
Miscellaneous Revenue
$ 24,291
$ 563,864
$ 87,057
$
-
Total Revenues
$ 1,539,614
$ 2,719,476
$ 1,624,285
$ 1,372,373
Expenditures
Employee Compensation
$ 301,014
$ 403,281
$ 449,590
$ 506,887
Employee Benefits
$ 143,054
$ 192,104
$ 226,523
$ 258,935
Materials
$ 21,445
$ 19,001
$ 36,591
$ 37,981
Contract Services
$ 115,322
$
-
$ 552,632
$ 208,411
Cost Allocation
$ 223,884
$ 347,464
$ 417,002
$ 351,039
Capital Outlays
$ 978,379
$
-
$ 1,000,000
$ 1,038,000
Special Projects
$ 2,560,653
$ 1,877,852
$ 2,100,000
$ 2,179,800
Contingencies
$
-
$
-
$ 14,731
$ 6,160
Total Expenditures
$ 4,343,751
$ 2,839,702
$ 4,797,069
$ 4,587,213
Fund Balance
$ (2,804,136)
$ (120,227)
$ (3,172,784)
$ (3,214,840)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
477
Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

MAINTENANCE WORKER I/II

2.65 2.65

2.65 2.40

MAINTENANCE WORKER III

0.30 0.25

0.25 1.25

PUBLIC WORKS INSPECTOR

0.05 0
0 0

PUBLIC WORKS PROJECT

MANAGER
0 0.75

0.75 0.75

PUBLIC WORKS SUPERVISOR

0.30 0.30

STREET LIGHTING WORKER

0.05 0
0 0
Total

3.35 3.95

3.95 4.70
The department is requesting the addition of a lead maintenance worker in FY 2022-23. This position will help meet the increasing demands and workload of the current lead worker.

FY 2022-23 Proposed Budget
Public Works
478
Street Sign Marking
Budget Unit 270-85-822
Transportation Fund - Streets - Street Sign Marking
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 829,894
Fund Balance
$ (829,894)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.2 FTE
Program Overview
This program maintains street regulatory and informational signs, street striping, markings, and legends, as well as removes graffiti within street right-of-way in a timely manner.

Service Objectives
Respond to regulatory and informational sign issues in a timely manner.

Coordinate and respond to work orders from the Traffic Engineer.

Maintain street sign and traﬃc marking assets in compliance with the Manual of Uniform Traﬃc Control Devices.

Remove graffiti in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $829,894 for the Street Sign Marking program. This represents a decrease of $71,971 (-8.0%) from the FY 2021-22 Adopted Budget.

The decrease is mainly due to the Cost Allocation Plan, reduced salary and beneﬁts, contract services and special project costs that vary from year to year.

Special Projects
The following table shows the special projects for the fiscal year.

Special Project
Appropriation
Revenue
Funding Source
Description
Holiday Banner
Replacement
$10,300
$10,300
General Fund
Replace 100 aging
holiday banners
Total
$10,300
$10,300
Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
479
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 505
$
-
$
-
$
-
Miscellaneous Revenue
$ 594
$ 805
$
-
$
-
Total Revenues
$ 1,099
$ 805
$
-
$
-
Expenditures
Employee Compensation
$ 290,588
$ 286,237
$ 309,427
$ 287,785
Employee Benefits
$ 148,667
$ 157,983
$ 182,761
$ 156,401
Materials
$ 126,033
$ 122,402
$ 136,534
$ 141,723
Contract Services
$ 60
$
-
$ 26,523
$ 21,218
Cost Allocation
$ 122,018
$ 206,819
$ 242,544
$ 208,393
Special Projects
$
-
$ 12,513
$
-
$ 10,300
Contingencies
$
-
$
-
$ 4,076
$ 4,074
Total Expenditures
$ 687,366
$ 785,954
$ 901,865
$ 829,894
Fund Balance
$ (686,268)
$ (785,150)
$ (901,865)
$ (829,894)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

3.00 3.00

3.00 2.75

MAINTENANCE WORKER III

0.20 0.20

PUBLIC WORKS INSPECTOR

0.05 0
0 0

PUBLIC WORKS SUPERVISOR

0.20 0.20

STREET LIGHTING WORKER

0.05 0
0 0
Total

3.50 3.40

3.40 3.15
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
480
Street Lighting
Budget Unit 100-85-848
General Fund - Streets - Street Lighting
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,024,841
Fund Balance
$
-
General Fund Costs
$ 1,024,841
% Funded by General Fund
100.0%
Total Staffing

1.1 FTE
Program Overview
Maintain city-owned streetlights (2,950), parking lot lights and park lighting.

Service Objectives
Respond to outages in a timely manner.

Conserve electricity through the conversion of older less eﬃcient light technology to current and tested technologies.

Replace direct buried wiring with wiring in conduits as failures occur.

Proposed Budget
It is recommended that City Council approve a budget of $1,024,841 for the Street Lighting program. This represents an increase of $36,521 (3.7%) from the FY 2021-22 Adopted Budget.

This increase is due to increases in Materials and Cost Allocation. Materials are increasing due to a 20% increase in electricity rates. Cost Allocation expenses are increasing due to a recruitment in FY 2020-21.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
481
Special Projects
Appropriation
Revenue
Funding Source
Description
Street Light Pole
Replacement
$213,000
$213,000
General Fund
Ongoing project to
replace aging street
light poles
Service Center
Exterior Building
LED Fixtures
$8,300
$8,300
General Fund
Upgrade 12 exterior
building lights to
LED technology
Total
$221,300
$221,300
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Miscellaneous Revenue
$ 3,990
$ 23,262
$
-
$
-
Total Revenues
$ 3,990
$ 23,262
$
-
$
-
Expenditures
Employee Compensation
$ 150,344
$ 101,322
$ 122,335
$ 126,377
Employee Benefits
$ 73,691
$ 48,833
$ 59,797
$ 63,279
Materials
$ 298,228
$ 314,562
$ 295,599
$ 356,776
Contract Services
$ 110,632
$ 80,595
$ 63,329
$ 64,120
Cost Allocation
$ 49,730
$ 127,431
$ 136,287
$ 182,467
Special Projects
$ 150,551
$ 151,413
$ 302,000
$ 221,300
Contingencies
$
-
$
-
$ 8,973
$ 10,522
Total Expenditures
$ 833,176
$ 824,156
$ 988,320
$ 1,024,841
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 829,187
$ 800,894
$ 988,320
$ 1,024,841
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
482
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

PUBLIC WORKS SUPERVISOR

0.05 0.05

STREET LIGHTING WORKER

0.90 1.00

1.00 1.00
Total

0.95 1.05

1.05 1.05
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
483
Equipment Maintenance
Budget Unit 630-85-849
Vehicle/Equip Replacement - Streets - Equipment Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 1,568,633
Total Expenditures
$ 1,594,350
Fund Balance
$ (25,717)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.0 FTE
Program Overview
The Fleet Division maintains all ﬂeet equipment, including small power equipment. Equipment includes vehicles (103) and all power equipment (689). Equipment includes trailers, mowers and other equipment required to maintain the City's infrastructure. The division also manages above ground fuel storage tank at Service Center.

Service Objectives
Maintain all city vehicles and equipment to reduce operating costs and increase safety.

Fabricate, weld and repair equipment that includes vehicles, apparatus, structures, facilities for function and safety.

Develop speciﬁcations and bid per City policy the purchases of trucks, tractors and other signiﬁcant equipment.

Maintain surplus vehicles and other equipment per City policy.

Ensure all vehicles conform to State of California emission regulations.

Maintain/inspect above ground fuel tanks as required.

Maintain accurate inventory of fleet/equipment assets.

Maintain a safe and clean working environment be approved for the equipment mechanics and welding.

Proposed Budget
It is recommended that City Council approve a budget of $1,594,350 for the Equipment Maintenance program.

This represents an increase of $37,306 (2.4%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last ﬁscal year. Materials are increasing by CPI. Contract Services are increasing due to increased costs for existing contracts.

Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
484
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 1,352,200
$ 1,633,518
$ 1,718,598
$ 1,568,633
Miscellaneous Revenue
$
-
$ 9,799
$
-
$
-
Total Revenues
$ 1,352,200
$ 1,643,317
$ 1,718,598
$ 1,568,633
Expenditures
Employee Compensation
$ 277,828
$ 302,043
$ 306,916
$ 309,791
Employee Benefits
$ 179,355
$ 128,657
$ 161,739
$ 166,150
Materials
$ 265,631
$ 288,859
$ 305,712
$ 317,706
Contract Services
$ 60,398
$ 75,743
$ 106,602
$ 120,697
Cost Allocation
$ 812,995
$ 669,046
$ 665,797
$ 669,046
Contingencies
$
-
$
-
$ 10,278
$ 10,960
Total Expenditures
$ 1,596,207
$ 1,464,348
$ 1,557,044
$ 1,594,350
Fund Balance
$ (244,007)
$ 184,969
$ 527,554
$ (25,717)
General Fund Costs
$
-
$ 6,000
$ 366,000
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

EQUIPMENT MECHANIC

1.00 1.00

LEAD EQUIPMENT MECHANIC

1.00 1.00

MAINTENANCE WORKER I/II

1.00 1.00

1.00 1.00
Total

3.00 3.00

3.00 3.00
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
485
Environmental Materials
Budget Unit 100-85-850
General Fund - Streets - Environmental Materials
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 224,137
Fund Balance
$
-
General Fund Costs
$ 224,137
% Funded by General Fund
100.0%
Total Staffing

0.7 FTE
Program Overview
This program manages Service Center solid waste disposal, Service Center safety inspections, handling/disposal/reporting of City generated hazardous waste and materials – including waste that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen events such as debris from trucks or other sources.

Service Objectives
Coordinate disposal of solid waste.

Adhere to the requirements of hazardous waste/materials storage, handling and reporting.

Comply with Fire Marshal safety inspection requirements for Service Center facilities.

Inspect and maintain below ground fuel tanks as required.

Clean up traffic debris that may become deposited on streets while reducing traffic hazards.

Proposed Budget
It is recommended that City Council approve a budget of $224,137 for the Environmental Materials program.

This represents an increase of $6,441 (3.0%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
486
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 60,650
$ 64,875
$ 66,061
$ 70,166
Employee Benefits
$ 28,786
$ 31,381
$ 35,191
$ 36,761
Materials
$ 36,039
$ 38,946
$ 48,706
$ 54,533
Contract Services
$ 3,575
$ 5,442
$
-
$
-
Cost Allocation
$ 53,909
$ 57,136
$ 66,520
$ 61,314
Contingencies
$
-
$
-
$ 1,218
$ 1,363
Total Expenditures
$ 182,959
$ 197,780
$ 217,696
$ 224,137
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 182,959
$ 197,781
$ 217,696
$ 224,137
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

0.30 0.35

MAINTENANCE WORKER III

0.25 0.25

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.65 0.65

0.65 0.70
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
487
Trail Maintenance
Budget Unit 100-86-261
General Fund - Trees and Right of Way - Trail Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 232,764
Fund Balance
$
-
General Fund Costs
$ 232,764
% Funded by General Fund
100.0%
Total Staffing

1.2 FTE
Program Overview
The Trails Maintenance Program
maintains

about 3 linear miles of trails including the adjacent landscape at the
Don BurneW Bridge and the Lawrence Trail. Historically the maintenance of this program has been funded out of
Medians
and Overpasses Program (824) Expansion of trails in the city has made it necessary to separate out
trail's
maintenance.

Service Objectives
Maintain and improve trails in the public right-of- ways including the landscaped areas on the approach to the Don Burnett Bridge and the Lawrence Trail.

Maintain clean and safe ingress and egress on all city-maintained trails.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of trees and plants to promote healthy landscapes, maximize aesthetics and to reduce future maintenance requirements.

Timely removal of trash and graffiti.

Proposed Budget
It is recommended that City Council approve a budget of $232,764 for the Trail Maintenance program.

This is a new program for FY 2022-23. Staﬀ was reallocated from other Trees and Right of Way Division programs.

FY 2022-23 Proposed Budget
Public Works
488
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$
-
$
-
$
-
$ 130,244
Employee Benefits
$
-
$
-
$
-
$ 62,880
Materials
$
-
$
-
$
-
$ 10,392
Contract Services
$
-
$
-
$
-
$ 28,281
Contingencies
$
-
$
-
$
-
$ 967
Total Expenditures
$
-
$
-
$
-
$ 232,764
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$
-
$ 232,764
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II
0 0
0 0.90

MAINTENANCE WORKER III
0 0
0 0.15

PUBLIC WORKS SUPERVISOR
0 0
0 0.10
Total
0 0
0 1.15
FY 2022-23 Proposed Budget
Public Works
489
Overpasses and Medians
Budget Unit 100-86-824
General Fund - Trees and Right of Way - Overpasses and Medians Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,802,896
Fund Balance
$
-
General Fund Costs
$ 1,802,896
% Funded by General Fund
100.0%
Total Staffing

6.3 FTE
Program Overview
The Overpasses and Medians program maintains 31.67 developed acres of median island hardscapes and soNscapes as well as 21.69 undeveloped acres of city right-of-way, the landscaped area of the Lawrence trail, and the landscaped area of the Don Burnett Bridge.

Service Objectives
Maintain and improve median islands, landscape strips, trails, landscaped roadsides and public right-of- ways.

Maintain and improve water efficient programming of irrigation systems.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of plant material to promote plant health, maximize aesthetics and to reduce future maintenance requirements.

Plant and care for new plant stock to help ensure future plant health and reduce future maintenance requirements.

Conserve water through the planting of appropriate plant stock.

Proposed Budget
It is recommended that City Council approve a budget of $1,802,896 for the Overpasses and Medians program.

This represents an increase of $151,061 (9.1%) from the FY 2021-22 Adopted Budget.

This increase is due mainly to an increase in Special Projects. Beneﬁts are increasing due to the reallocation of staffing. Cost Allocation expenses are decreasing due to lower IT costs and fewer recruitments in FY 2020-21.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
490
Special Projects
Appropriation
Revenue
Funding Source
Description
Split Rail Fence
Replacement on
Stevens Creek Blvd
and Mary Ave
$16,400
$16,400
General Fund
Split Rail Fence
Replacement on
Stevens Creek Blvd
and Mary Ave
Trench Work
$40,000
$40,000
General Fund
Trench work to
install electrical
conduit on
Homestead Ave
Mound Removal
$141,900
$141,900
General Fund
Remove median
mound and install
water efficient
landscaping
Total
$198,300
$198,300
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 54
$
-
$
-
$
-
Miscellaneous Revenue
$ 25,151
$
-
$
-
$
-
Total Revenues
$ 25,205
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 459,097
$ 507,838
$ 542,333
$ 553,984
Employee Benefits
$ 238,883
$ 264,147
$ 296,529
$ 331,331
Materials
$ 186,681
$ 197,886
$ 208,572
$ 210,929
Contract Services
$ 142,709
$ 15,312
$ 55,731
$ 45,614
Cost Allocation
$ 273,248
$ 491,649
$ 542,062
$ 456,324
Special Projects
$
-
$
-
$
-
$ 198,300
Contingencies
$
-
$
-
$ 6,608
$ 6,414
Total Expenditures
$ 1,300,618
$ 1,476,832
$ 1,651,835
$ 1,802,896
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,275,412
$ 1,476,831
$ 1,651,835
$ 1,802,896
Staffing
FY 2022-23 Proposed Budget
Public Works
491
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

5.00 5.00

5.00 5.10

MAINTENANCE WORKER III

1.00 1.00

1.00 0.85

PUBLIC WORKS SUPERVISOR

0.30 0.30

0.30 0.30
Total

6.30 6.30

6.30 6.25
There are no changes the current level of staffing.

FY 2022-23 Proposed Budget
Public Works
492
Street Tree Maintenance
Budget Unit 100-86-825
General Fund - Trees and Right of Way - Street Tree Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 16,826
Total Expenditures
$ 1,681,931
Fund Balance
$
-
General Fund Costs
$ 1,726,245
% Funded by General Fund
102.6%
Total Staffing

7.4 FTE
Program Overview
The Trees Division maintains the safety, health and appearance of approximately 23,300 Street and Right-of- Way trees, as well as promotes disease-free trees to enhance the City’s urban forest.

Service Objectives
Proactively perform the activities of trimming, staking, pest management and other tree health-related functions.

Respond to citizen requests to perform the trimming or other tree health-related services in a timely manner.

Remove diseased and damaged trees as needed.

Plant replacement trees for trees removed due to disease and damage.

Continue activities to maintain standing as a Tree City USA program.

Update the forestry work plan as needed to establish goals and objectives of the tree maintenance program for the City.

Oversee street tree maintenance and removal contracts.

Proposed Budget
It is recommended that City Council approve a budget of $1,681,931 for the Street Tree Maintenance program.

This represents a decrease of $248,501 (-12.9%) from the FY 2021-22 Adopted Budget.

The decrease is due to the Cost Allocation Plan, reallocation of positions, and special project costs that vary from year to year. Cost Allocation expenses are decreasing due to no recruitments in FY 2020-21.

FY 2022-23 Proposed Budget
Public Works
493
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 7,737
$ 11,727
$ 16,210
$ 16,826
Total Revenues
$ 7,737
$ 11,727
$ 16,210
$ 16,826
Expenditures
Employee Compensation
$ 588,720
$ 675,164
$ 713,778
$ 636,157
Employee Benefits
$ 305,112
$ 370,406
$ 422,520
$ 371,175
Materials
$ 53,262
$ 92,730
$ 114,663
$ 112,961
Contract Services
$ 2,325
$ 13,120
$ 9,792
$ 10,164
Cost Allocation
$ 274,584
$ 531,588
$ 625,568
$ 533,396
Special Projects
$ 20,876
$ 14,475
$ 40,000
$ 15,000
Contingencies
$
-
$
-
$ 4,111
$ 3,078
Total Expenditures
$ 1,244,879
$ 1,697,483
$ 1,930,432
$ 1,681,931
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,237,142
$ 1,700,755
$ 1,959,222
$ 1,726,245
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

7.00 7.00

7.00 6.00

MAINTENANCE WORKER III

1.00 1.00

PUBLIC WORKS SUPERVISOR

0.40 0.40

0.40 0.40
Total

8.40 8.40

8.40 7.40
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
494
Sheriff Work Program
Budget Unit 100-86-826
General Fund - Trees and Right of Way - Sheriff Work Program Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 541,776
Fund Balance
$
-
General Fund Costs
$ 541,776
% Funded by General Fund
100.0%
Total Staffing

2.2 FTE
Program Overview
The Sheriﬀ Work Program supplements existing Service Center staﬃng with individuals in a sentencing alternative program. Participants of the program perform manual labor type duties. The work performed by this program reduces the number of full-time maintenance workers required.

Service Objectives
Eﬃciently administer and schedule the Sheriﬀ Work Program for a variety of non-skilled activities, including trash pick-up, weed control, right-of-way maintenance and sandbag filling.

Oﬀset manual work currently performed by skilled labor so as to increase overall productivity at the Service Center.

Proposed Budget
It is recommended that City Council approve a budget of $541,776 for the Sheriﬀ Work Program program. This represents a decrease of $30,239 (-5.3%) from the FY 2021-22 Adopted Budget.

This decrease is due to a decrease in compensation and Cost Allocation. Compensation and beneﬁts are decreasing due to a reallocation of positions. Cost Allocation expenses are decreasing due to lower IT costs in FY 2020-21. Contracts Services is increasing due to the addition of portable restroom and handwashing stations.

FY 2022-23 Proposed Budget
Public Works
495
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 180,870
$ 218,914
$ 245,009
$ 229,925
Employee Benefits
$ 87,481
$ 100,516
$ 115,968
$ 109,865
Materials
$ 5,106
$ 2,193
$ 9,971
$ 9,109
Contract Services
$
-
$
-
$
-
$ 5,042
Cost Allocation
$ 119,669
$ 220,975
$ 200,818
$ 187,481
Contingencies
$
-
$
-
$ 249
$ 354
Total Expenditures
$ 393,126
$ 542,598
$ 572,015
$ 541,776
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 393,126
$ 542,597
$ 572,015
$ 541,776
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

2.00 2.00

PUBLIC WORKS SUPERVISOR

0.30 0.30

0.30 0.20
Total

2.30 2.30

2.30 2.20
FY 2022-23 Proposed Budget
Public Works
496
BBF Golf Maintenance
Budget Unit 560-87-260
Blackberry Farm - Facilities and Fleet - BBF Golf Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 133,586
Fund Balance
$ (133,586)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
Proposed Budget
It is recommended that City Council approve a budget of $133,586 for the BBF Golf Maintenance program.

This is a new program for FY 2022-23.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$
-
$
-
$
-
$ 106,085
Contract Services
$
-
$
-
$
-
$ 24,243
Contingencies
$
-
$
-
$
-
$ 3,258
Total Expenditures
$
-
$
-
$
-
$ 133,586
Fund Balance
$
-
$
-
$
-
$ (133,586)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
FY 2022-23 Proposed Budget
Public Works
497
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
498
City Hall Maintenance
Budget Unit 100-87-827
General Fund - Facilities and Fleet - City Hall Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 379,100
Total Expenditures
$ 548,697
Fund Balance
$
-
General Fund Costs
$ 169,597
% Funded by General Fund

30.9%
Total Staffing

1.0 FTE
Program Overview
Maintain City Hall building to ensure efficient operations, employee satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and city employees.

Respond to requests made by City Hall staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $548,697 for the City Hall Maintenance program. This represents a decrease of $106,766 (-16.3%) from the FY 2021-22 Adopted Budget.

The decrease is mainly due to the completion of one-time special projects.

FY 2022-23 Proposed Budget
Public Works
499
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$
-
$ 8,838
$
-
$
-
Charges for Services
$ 459,503
$ 500,394
$ 452,294
$ 379,100
Total Revenues
$ 459,503
$ 509,232
$ 452,294
$ 379,100
Expenditures
Employee Compensation
$ 106,601
$ 106,954
$ 108,611
$ 108,611
Employee Benefits
$ 50,159
$ 52,427
$ 56,238
$ 58,008
Materials
$ 162,358
$ 112,901
$ 213,109
$ 257,988
Contract Services
$ 94,289
$ 152,740
$ 105,547
$ 114,771
Cost Allocation
$ 81,746
$
-
$
-
$
-
Special Projects
$ 20,342
$
-
$ 160,000
$
-
Contingencies
$
-
$
-
$ 11,958
$ 9,319
Total Expenditures
$ 515,495
$ 425,022
$ 655,463
$ 548,697
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 55,992
$ (84,209)
$ 203,169
$ 169,597
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

MAINTENANCE WORKER III

0.70 0.70

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

1.00 1.00

1.00 1.00
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
500
Library Maintenance
Budget Unit 100-87-828
General Fund - Facilities and Fleet - Library Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 621,162
Total Expenditures
$ 667,502
Fund Balance
$
-
General Fund Costs
$ 46,340
% Funded by General Fund

6.9%
Total Staffing

0.6 FTE
Program Overview
Maintain Library building to ensure public and employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and County employees.

Respond to requests made by County staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $667,502 for the Library Maintenance program. This represents an increase of $20,579 (3.2%) from the FY 2021-22 Adopted Budget.

This increase is due to increases in special projects, and materials oﬀset by decreases in salary and beneﬁts due to position reallocations and decreased Cost Allocation Plan charges.

Special Projects
The following table shows the special projects for the fiscal year.

Special Project
Appropriation
Revenue
Funding Source
Description
Ventilation
Preventative
Maintenance
$45,000
$45,000
General Fund
Proactive evaluation
of the ventilation
system
Total
$45,000
$45,000
Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
501
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Use of Money and Property
$ 23,118
$ 8,792
$ 201,729
$ 26,004
Charges for Services
$ 614,222
$
-
$ 267,965
$ 595,158
Total Revenues
$ 637,340
$ 8,792
$ 469,694
$ 621,162
Expenditures
Employee Compensation
$ 72,491
$ 67,192
$ 73,584
$ 59,834
Employee Benefits
$ 37,072
$ 36,070
$ 41,650
$ 33,594
Materials
$ 8,502
$ 19,109
$ 9,951
$ 10,074
Contract Services
$ 282,294
$ 285,275
$ 408,245
$ 429,558
Cost Allocation
$ 45,986
$ 82,239
$ 91,770
$ 78,451
Special Projects
$ 60,539
$
-
$ 11,000
$ 45,000
Contingencies
$
-
$
-
$ 10,723
$ 10,991
Total Expenditures
$ 506,884
$ 489,885
$ 646,923
$ 667,502
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (130,455)
$ 481,093
$ 177,229
$ 46,340
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.60 0.60

0.60 0.40

MAINTENANCE WORKER III

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.60
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
502
Service Center Maintenance
Budget Unit 100-87-829
General Fund - Facilities and Fleet - Service Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 435,665
Fund Balance
$
-
General Fund Costs
$ 435,665
% Funded by General Fund
100.0%
Total Staffing

0.7 FTE
Program Overview
This program maintains the Service Center buildings to ensure employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Service Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $435,665 for the Service Center Maintenance program. This represents an increase of $24,940 (6.1%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
503
Special Projects
Appropriation
Revenue
Funding Source
Description
Air Conditioning
Replacement
$16,500
$16,500
General Fund
Replace AC, which
is at end-of-life
Conference Room
Carpet Replacement
$12,000
$12,000
General Fund
Replace carpet,
which is beyond
serviceable life
Roof Gutter
Replacement
$12,000
$12,000
General Fund
Replace roof gutters
to prevent dry rot
Locker Room Floor
Replacement
$12,000
$12,000
General Fund
Replace deteriorated
floor
Mechanic Bay
Lighting Upgrade
$15,000
$15,000
General Fund
Replace lighting so
portable lighting is
no longer needed
Shops Roof
Replacement
$42,000
$42,000
General Fund
Replace roofing to
prevent dry rot
Total
$109,500
$109,500
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 262,382
$
-
$
-
$
-
Total Revenues
$ 262,382
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 66,132
$ 66,646
$ 69,623
$ 68,217
Employee Benefits
$ 32,976
$ 35,263
$ 38,473
$ 38,828
Materials
$ 52,604
$ 44,528
$ 43,259
$ 46,343
Contract Services
$ 54,038
$ 76,887
$ 76,636
$ 84,711
Cost Allocation
$ 40,518
$ 80,684
$ 88,518
$ 84,790
Special Projects
$
-
$
-
$ 89,000
$ 109,500
Contingencies
$
-
$
-
$ 5,216
$ 3,276
Total Expenditures
$ 246,268
$ 304,008
$ 410,725
$ 435,665
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (16,114)
$ 304,008
$ 410,725
$ 435,665
FY 2022-23 Proposed Budget
Public Works
504
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.40 0.40

MAINTENANCE WORKER III

0.20 0.20

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.70 0.70

0.70 0.70
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
505
Quinlan Community Center Maintenance
Budget Unit 100-87-830
General Fund - Facilities and Fleet - Quinlan Community Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 638,815
Fund Balance
$
-
General Fund Costs
$ 638,815
% Funded by General Fund
100.0%
Total Staffing

0.8 FTE
Program Overview
This program maintains Quinlan Community Center building to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Maintain an attractive appearance in spaces available as rentals.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $638,815 for the Quinlan Community Center Maintenance program. This represents an increase of $77,556 (13.8%) from the FY 2021-22 Adopted Budget.

The increase is due to materials, contract increases and special project costs that vary from year to year.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
506
Special Projects
Appropriation
Revenue
Funding Source
Description
Conference Room
Carpet Replacement
$14,000
$14,000
General Fund
Replace carpet,
which is beyond
serviceable life
Center Stage Floor
Refinishing
$20,000
$20,000
General Fund
Periodic
maintenance of
stage floor
Total
$34,000
$34,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 385,272
$
-
$
-
$
-
Total Revenues
$ 385,272
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 76,220
$ 73,160
$ 77,783
$ 76,442
Employee Benefits
$ 33,819
$ 35,036
$ 38,658
$ 39,009
Materials
$ 138,323
$ 105,322
$ 170,310
$ 211,815
Contract Services
$ 104,831
$ 136,022
$ 150,922
$ 162,000
Cost Allocation
$ 55,406
$ 99,702
$ 110,437
$ 106,204
Capital Outlays
$
-
$ 57,728
$
-
$
-
Special Projects
$ 20,450
$ 3,756
$ 5,000
$ 34,000
Contingencies
$
-
$
-
$ 8,149
$ 9,345
Total Expenditures
$ 429,049
$ 510,726
$ 561,259
$ 638,815
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 43,777
$ 510,726
$ 561,259
$ 638,815
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
507
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.70 0.70

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.80
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
508
Senior Center Maintenance
Budget Unit 100-87-831
General Fund - Facilities and Fleet - Senior Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 616,786
Fund Balance
$
-
General Fund Costs
$ 616,786
% Funded by General Fund
100.0%
Total Staffing

0.8 FTE
Program Overview
Maintain Senior Center building to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $616,786 for the Senior Center Maintenance program.

This represents an increase of $214,863 (53.5%) from the FY 2021-22 Adopted Budget.

The increase is mainly due to materials, contract services, and special projects. Repairs are needed because the facility was closed for much of last fiscal year. Compensation and benefits are decreasing due to vacant position being budget budgeted at a lower rate than the prior encumbent Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
509
Special Projects
Appropriation
Revenue
Funding Source
Description
Air Conditioning
Replacement
$14,500
$14,500
General Fund
Replace IT Server
Room AC that is
beyond serviceable
life
Exterior Deck Dry
Rot Repair
$9,000
$9,000
General Fund
Repair partially
failed wood decking
Energy Management
System (EMS)
Upgrades
$90,000
$90,000
General Fund
Replace EMS that is
obsolete and no
parts are available
Partial Roof
Replacement
$75,000
$75,000
General Fund
Replace flat roofs
that have failed and
are no longer water-
tight
Total
$188,500
$188,500
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 262,630
$
-
$
-
$
-
Total Revenues
$ 262,630
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 64,182
$ 61,501
$ 73,337
$ 66,290
Employee Benefits
$ 35,232
$ 38,425
$ 44,062
$ 40,927
Materials
$ 75,855
$ 43,010
$ 92,977
$ 115,317
Contract Services
$ 102,474
$ 34,588
$ 102,137
$ 121,789
Cost Allocation
$ 35,231
$ 78,167
$ 84,539
$ 78,035
Special Projects
$ 12,500
$ 5,099
$
-
$ 188,500
Contingencies
$
-
$
-
$ 4,871
$ 5,928
Total Expenditures
$ 325,474
$ 260,790
$ 401,923
$ 616,786
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 62,845
$ 260,790
$ 401,923
$ 616,786
Staffing
FY 2022-23 Proposed Budget
Public Works
510
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.70 0.70

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.80
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
511
McClellan Ranch Maintenance
Budget Unit 100-87-832
General Fund - Facilities and Fleet - McClellan Ranch Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 891
Total Expenditures
$ 238,267
Fund Balance
$
-
General Fund Costs
$ 237,376
% Funded by General Fund

99.6%
Total Staffing

0.4 FTE
Program Overview
This program maintains McClellan Ranch buildings to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $238,267 for the McClellan Ranch Maintenance program. This represents an increase of $3,829 (1.6%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged since last ﬁscal year, but salary and beneﬁts are down due to a reallocation of staff, this is offset by an increase in one-time special projects that vary from year to year Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
512
Special Projects
Appropriations
Revenue
Funding Source
Description
4H Roof and Gutter
Replacement
$25,000
$25,000
General Fund
Replace roof gutters
to prevent dry rot
Milk Barn Exterior
Painting
$30,000
$30,000
General Fund
Exterior repainting
on a 7-year
maintenance cycle
Total
$55,000
$55,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 95,425
$
-
$
-
$
-
Miscellaneous Revenue
$ 840
$ 865
$ 874
$ 891
Total Revenues
$ 96,265
$ 865
$ 874
$ 891
Expenditures
Employee Compensation
$ 55,872
$ 48,247
$ 54,471
$ 40,717
Employee Benefits
$ 25,955
$ 24,031
$ 28,720
$ 20,377
Materials
$ 14,761
$ 14,446
$ 18,405
$ 20,432
Contract Services
$ 41,526
$ 19,425
$ 46,903
$ 48,685
Cost Allocation
$ 26,690
$ 58,140
$ 63,811
$ 51,328
Special Projects
$ 15,061
$
-
$ 20,000
$ 55,000
Contingencies
$
-
$
-
$ 2,128
$ 1,728
Total Expenditures
$ 179,865
$ 164,289
$ 234,438
$ 238,267
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 83,600
$ 163,423
$ 233,564
$ 237,376
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
513
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.50 0.50

0.50 0.30

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.60 0.60

0.60 0.40
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
514
Monta Vista Community Center Maintenance
Budget Unit 100-87-833
General Fund - Facilities and Fleet - Monta Vista Community Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 202,498
Fund Balance
$
-
General Fund Costs
$ 202,498
% Funded by General Fund
100.0%
Total Staffing

0.4 FTE
Program Overview
This program maintains Monta Vista Community Center and adjacent buildings to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees. Respond to requests made by the Parks & Recreation staff.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $202,498 for the Monta Vista Community Center Maintenance program. This represents an increase of $7,736 (4.0%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
515
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 118,070
$
-
$
-
$
-
Total Revenues
$ 118,070
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 37,832
$ 36,430
$ 40,132
$ 40,067
Employee Benefits
$ 18,486
$ 19,701
$ 21,495
$ 23,084
Materials
$ 19,606
$ 31,684
$ 30,938
$ 37,585
Contract Services
$ 38,079
$ 22,258
$ 45,053
$ 48,085
Cost Allocation
$ 22,103
$ 49,815
$ 55,247
$ 51,535
Special Projects
$ 27,610
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 1,897
$ 2,142
Total Expenditures
$ 163,716
$ 159,888
$ 194,762
$ 202,498
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 45,647
$ 159,888
$ 194,762
$ 202,498
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.40 0.40

0.40 0.40
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
516
Wilson Park Maintenance
Budget Unit 100-87-834
General Fund - Facilities and Fleet - Wilson Park Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 104,887
Fund Balance
$
-
General Fund Costs
$ 104,887
% Funded by General Fund
100.0%
Total Staffing

0.2 FTE
Program Overview
This program maintains Wilson Park Ceramics Center to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $104,887 for the Wilson Park Maintenance program.

This represents an increase of $3,356 (3.3%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
517
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 77,225
$
-
$
-
$
-
Total Revenues
$ 77,225
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 19,820
$ 21,254
$ 20,323
$ 20,323
Employee Benefits
$ 11,011
$ 11,533
$ 12,622
$ 12,899
Materials
$ 13,135
$ 10,087
$ 12,794
$ 15,429
Contract Services
$ 12,330
$ 12,533
$ 16,465
$ 18,670
Cost Allocation
$ 12,432
$ 36,619
$ 38,598
$ 36,714
Contingencies
$
-
$
-
$ 729
$ 852
Total Expenditures
$ 68,728
$ 92,026
$ 101,531
$ 104,887
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (8,497)
$ 92,026
$ 101,531
$ 104,887
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER III

0.20 0.20

0.20 0.20
Total

0.20 0.20

0.20 0.20
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
518
Portal Park Maintenance
Budget Unit 100-87-835
General Fund - Facilities and Fleet - Portal Park Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 69,185
Fund Balance
$
-
General Fund Costs
$ 69,185
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
This program maintains Portal Park building to ensure user eﬃcient operations, satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $69,185 for the Portal Park Maintenance program.

This represents an increase of $8,449 (13.9%) from the FY 2021-22 Adopted Budget.

The increase is mainly due to additional contract services for concrete replacement and repair. Existing concrete is raising and cracking causing trip/fall hazards.

FY 2022-23 Proposed Budget
Public Works
519
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 41,483
$
-
$
-
$
-
Total Revenues
$ 41,483
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 9,778
$ 10,496
$ 10,162
$ 10,162
Employee Benefits
$ 5,464
$ 5,746
$ 6,311
$ 6,450
Materials
$ 5,078
$ 4,887
$ 8,717
$ 9,511
Contract Services
$ 3,122
$ 11,298
$ 5,922
$ 12,679
Cost Allocation
$ 8,466
$ 26,093
$ 29,259
$ 29,828
Contingencies
$
-
$
-
$ 365
$ 555
Total Expenditures
$ 31,908
$ 58,520
$ 60,736
$ 69,185
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (9,576)
$ 58,521
$ 60,736
$ 69,185
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER III

0.10 0.10

0.10 0.10
Total

0.10 0.10

0.10 0.10
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
520
Sports Center Maintenance
Budget Unit 570-87-836
Sports Center - Facilities and Fleet - Sports Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 640,197
Fund Balance
$ (640,197)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

0.7 FTE
Program Overview
This program maintains Sport Center facilities to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $640,197 for the Sports Center Maintenance program.

This represents an increase of $17,145 (2.8%) from the FY 2021-22 Adopted Budget.

This increase is due to Materials, Contract Services, changes in Cost Allocation Plan, and special project costs that vary from year to year. Materials are increasing due to increases in electricity, water, and sewer rates.

Contract Services are increasing due to a contract for HVAC control servicing, which was previously a special project.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
521
Special Projects
Appropriations
Revenue
Funding Source
Description
Locker Room Floor
Replacement
$15,000
$15,000
General Fund
Replace worn locker
room flooring
Racquetball Court
Floor Refinishing
$16,000
$16,000
General Fund
Refinish and restripe
racquetball court
flooring
Ventilation
Preventive
Maintenance and
Repair
$35,000
$35,000
General Fund
Proactive evaluation
of the Sport Center
ventilation system
Total
$66,000
$66,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 72,404
$ 71,984
$ 73,552
$ 72,172
Employee Benefits
$ 48,861
$ 32,847
$ 41,742
$ 41,603
Materials
$ 123,610
$ 119,565
$ 140,248
$ 172,689
Contract Services
$ 107,593
$ 74,040
$ 126,692
$ 148,367
Cost Allocation
$ 89,668
$ 130,585
$ 122,425
$ 131,340
Special Projects
$ 2,435
$ 19,768
$ 109,000
$ 66,000
Contingencies
$
-
$
-
$ 9,393
$ 8,026
Total Expenditures
$ 444,571
$ 448,789
$ 623,052
$ 640,197
Fund Balance
$ (444,572)
$ (448,790)
$ (623,052)
$ (640,197)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
522
Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

MAINTENANCE WORKER III

0.50 0.50

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.70 0.70

0.70 0.70
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
523
Creekside Park Maintenance
Budget Unit 100-87-837
General Fund - Facilities and Fleet - Creekside Park Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 111,461
Fund Balance
$
-
General Fund Costs
$ 111,461
% Funded by General Fund
100.0%
Total Staffing

0.2 FTE
Program Overview
This program maintains Creekside Park building to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $111,461 for the Creekside Park Maintenance program. This represents an increase of $4,526 (4.2%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
524
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 47,545
$
-
$
-
$
-
Total Revenues
$ 47,545
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 21,033
$ 21,831
$ 22,585
$ 22,585
Employee Benefits
$ 9,948
$ 10,461
$ 10,911
$ 11,142
Materials
$ 10,486
$ 8,979
$ 17,167
$ 19,595
Contract Services
$ 11,152
$ 3,606
$ 14,895
$ 19,312
Cost Allocation
$ 17,199
$ 38,004
$ 40,576
$ 37,854
Contingencies
$
-
$
-
$ 801
$ 973
Total Expenditures
$ 69,818
$ 82,881
$ 106,935
$ 111,461
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 22,274
$ 82,882
$ 106,935
$ 111,461
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.20 0.20

0.20 0.20
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
525
Community Hall Maintenance
Budget Unit 100-87-838
General Fund - Facilities and Fleet - Community Hall Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 255,256
Fund Balance
$
-
General Fund Costs
$ 255,256
% Funded by General Fund
100.0%
Total Staffing

0.5 FTE
Program Overview
This program maintains Community Hall and interactive fountain to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Community Hall users.

Manage and responsibly coordinate work completed by contractors.

Ensure water quality and functionality of interactive fountain.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Comply with mandated water restrictions.

Proposed Budget
It is recommended that City Council approve a budget of $255,256 for the Community Hall Maintenance program. This represents a decrease of $4,505 (-1.7%) from the FY 2021-22 Adopted Budget.

The decrease is primarily due to one-time special projects that vary from year to year and decreased Cost Allocation Plan charges. Materials are increasing due to higher electricity and water rates. Contract Services are increasing due to a new janitorial contract.

FY 2022-23 Proposed Budget
Public Works
526
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 233,028
$
-
$
-
$
-
Total Revenues
$ 233,028
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 40,280
$ 39,969
$ 44,689
$ 41,869
Employee Benefits
$ 23,022
$ 25,077
$ 28,262
$ 27,359
Materials
$ 39,846
$ 40,979
$ 49,734
$ 61,836
Contract Services
$ 34,725
$ 48,941
$ 53,580
$ 59,918
Cost Allocation
$ 28,215
$ 63,275
$ 63,493
$ 61,230
Special Projects
$
-
$
-
$ 17,000
$
-
Contingencies
$
-
$
-
$ 3,003
$ 3,044
Total Expenditures
$ 166,088
$ 218,241
$ 259,761
$ 255,256
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (66,940)
$ 218,241
$ 259,761
$ 255,256
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.40 0.40

MAINTENANCE WORKER III

0.10 0.10

0.10 0.10
Total

0.50 0.50

0.50 0.50
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
527
Teen Center Maintenance
Budget Unit 100-87-839
General Fund - Facilities and Fleet - Teen Center Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 50,100
Fund Balance
$
-
General Fund Costs
$ 50,100
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
This program maintains the Teen Center area below the Sports Center to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $50,100 for the Teen Center Maintenance program.

This represents an increase of $1,113 (2.3%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

FY 2022-23 Proposed Budget
Public Works
528
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 21,469
$
-
$
-
$
-
Total Revenues
$ 21,469
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 10,939
$ 10,496
$ 10,162
$ 10,162
Employee Benefits
$ 5,717
$ 5,746
$ 6,311
$ 6,450
Materials
$ 5,427
$ 5,701
$ 6,875
$ 8,511
Cost Allocation
$ 5,587
$ 23,817
$ 25,468
$ 24,764
Contingencies
$
-
$
-
$ 171
$ 213
Total Expenditures
$ 27,670
$ 45,760
$ 48,987
$ 50,100
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 6,201
$ 45,760
$ 48,987
$ 50,100
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER III

0.10 0.10

0.10 0.10
Total

0.10 0.10

0.10 0.10
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
529
Park Bathrooms Maintenance
Budget Unit 100-87-840
General Fund - Facilities and Fleet - Park Bathrooms Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 212,702
Fund Balance
$
-
General Fund Costs
$ 212,702
% Funded by General Fund
100.0%
Total Staffing

0.2 FTE
Program Overview
This program maintains park restrooms to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide clean and functioning restrooms at various park locations.

Respond to requests made by the users of the park.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $212,702 for the Park Bathrooms Maintenance program. This represents an increase of $86,446 (68.5%) from the FY 2021-22 Adopted Budget.

The increase is mainly due to additional contract services for janitorial. Janitorial costs are increasing by over $70,000 due to a new contract.

FY 2022-23 Proposed Budget
Public Works
530
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 85,967
$
-
$
-
$
-
Total Revenues
$ 85,967
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 17,348
$ 17,684
$ 17,930
$ 17,941
Employee Benefits
$ 9,057
$ 9,498
$ 10,374
$ 10,602
Materials
$ 13,036
$ 39,366
$ 21,478
$ 22,244
Contract Services
$ 29,736
$ 88,385
$ 35,954
$ 117,663
Cost Allocation
$ 14,572
$ 35,422
$ 39,086
$ 40,754
Capital Outlays
$
-
$ 6,098
$
-
$
-
Special Projects
$
-
$ 6,299
$
-
$
-
Contingencies
$
-
$
-
$ 1,434
$ 3,498
Total Expenditures
$ 83,749
$ 202,752
$ 126,256
$ 212,702
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (2,218)
$ 202,751
$ 126,256
$ 212,702
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.20 0.20

0.20 0.20
Total

0.20 0.20

0.20 0.20
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
531
Blackberry Farm Maintenance
Budget Unit 100-87-841
General Fund - Facilities and Fleet - Blackberry Farm Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 578,769
Fund Balance
$
-
General Fund Costs
$ 578,769
% Funded by General Fund
100.0%
Total Staffing

1.3 FTE
Program Overview
This program maintains Blackberry Farm buildings and facilities to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Timely response to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $578,769 for the Blackberry Farm Maintenance program. This represents an increase of $36,730 (6.8%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

Special Projects
The following table shows the special projects for the fiscal year.

Special Project
Appropriation
Revenue
Funding Source
Description
Blesch, Byrne and
Stocklmeir
Maintenance
Allowance
$25,000
$25,000
General Fund
Allowance to fund
issues found during
maintenance checks
Total
$25,000
$25,000
Revenues and Expenditures
FY 2022-23 Proposed Budget
Public Works
532
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$ 4,961
$
-
$
-
Charges for Services
$ 322,155
$
-
$
-
$
-
Total Revenues
$ 322,155
$ 4,961
$
-
$
-
Expenditures
Employee Compensation
$ 73,858
$ 54,403
$ 67,730
$ 89,716
Employee Benefits
$ 42,193
$ 34,641
$ 45,507
$ 41,540
Materials
$ 98,579
$ 93,336
$ 119,316
$ 137,668
Contract Services
$ 56,939
$ 100,344
$ 81,618
$ 84,721
Cost Allocation
$ 122,841
$ 188,709
$ 193,129
$ 194,564
Special Projects
$ 1,972
$ 1,630
$ 29,000
$ 25,000
Contingencies
$
-
$
-
$ 5,739
$ 5,560
Total Expenditures
$ 396,382
$ 473,063
$ 542,039
$ 578,769
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 74,227
$ 468,101
$ 542,039
$ 578,769
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

MAINTENANCE WORKER I/II

0.90 0.90

0.90 1.30
Total

0.90 0.90

0.90 1.30
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2022-23 Proposed Budget
Public Works
533
Franco Traffic Operations Center
Budget Unit 100-87-852
General Fund - Facilities and Fleet - Franco Traffic Operations Center Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 17,036
Fund Balance
$
-
General Fund Costs
$ 17,036
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
This program maintains the Traﬃc Operations Center on Franco Court to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for city employees.

Respond to requests made by Traffic Operations Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $17,036 for the Franco Traﬃc Operations Center program. This represents an increase of $10,378 (155.9%) from the FY 2021-22 Adopted Budget.

The increase is mainly due to contract services for janitorial and security. Janitorial costs were not budgeted in FY 2021-22.

FY 2022-23 Proposed Budget
Public Works
534
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$ 434
$ 182
$ 135
$ 140
Contract Services
$ 2,192
$ 1,356
$ 1,930
$ 12,178
Cost Allocation
$ 26,737
$ 5,513
$ 4,541
$ 4,410
Contingencies
$
-
$
-
$ 52
$ 308
Total Expenditures
$ 29,363
$ 7,051
$ 6,658
$ 17,036
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 29,362
$ 7,051
$ 6,658
$ 17,036
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
535
City Hall Annex
Budget Unit 100-87-857
General Fund - Facilities and Fleet - City Hall Annex
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 25,525
Fund Balance
$
-
General Fund Costs
$ 25,525
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
Maintain City Hall Annex building to ensure eﬃcient operations, property management and community pride.

Service Objectives
Provide a safe, clean and productive working environment for building occupants.

Assist with the pending improvement projects.

Feasibly conserve resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $25,525 for the City Hall Annex program. This represents a decrease of $37,851 (-59.7%) from the FY 2021-22 Adopted Budget.

The decrease is mainly due to the loss of the majority of tenants and initial costs required to transition this newly acquired property. Materials costs include electricity, telephone, and water. Contract Services are for janitorial costs, which were not budgeted in FY 2021-22.

FY 2022-23 Proposed Budget
Public Works
536
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$
-
$
-
$ 63,376
$ 8,378
Contract Services
$
-
$
-
$
-
$ 16,524
Contingencies
$
-
$
-
$
-
$ 623
Total Expenditures
$
-
$
-
$ 63,376
$ 25,525
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$ 63,376
$ 25,525
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
537
Traffic Engineering
Budget Unit 100-88-844
General Fund - Transportation - Traffic Engineering
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,480,072
Fund Balance
$
-
General Fund Costs
$ 1,480,072
% Funded by General Fund
100.0%
Total Staffing

3.9 FTE
Program Overview
The Transportation Division oversees traﬃc operations, traﬃc studies, transportation planning, and transportation capital improvements to safely and efficiently manage all modes of travel within the City’s street and trail network. This includes responding to citizen requests and concerns regarding traﬃc issues, developing plans for the installation of traﬃc signals, traﬃc signs, and pavement markings, and developing design standards. The Division assists in the preparation of the General Plan, street plan lines and the capital improvement program related to street improvements. Division staﬀ are active on Santa Clara Valley Transportation Authority (VTA) subcommiWees and working groups and keeps abreast regarding current developments in the field as well as grant funding opportunities for large projects.

The Transportation Division also participates in the review of private development proposals to identify potential traﬃc impacts and to require necessary mitigations to maintain levels of service and safe and eﬃcient traffic operations.

Service Objectives
Ensure the eﬃciency and safety of the street system for all modes of travel through continual observation of traffic patterns, traffic signals and other traffic control devices.

Review traﬃc collision reports, traﬃc ﬂow paWerns, and neighborhood traﬃc issues and respond as needed.

Cooperate with neighboring jurisdictions on regional issues that aﬀect both traﬃc safety and traﬃc efficiency at City boundaries.

Continue training personnel in traffic engineering by encouraging attendance at classes and seminars.

Encourage the use of alternate modes of transportation to the single occupancy vehicle through the implementation of recommendations from the Bicycle and Pedestrian Transportation Plans.

Supports transit initiatives, ride-share programs, carpool programs, and transportation planning work for all modes of transportation.

Proposed Budget
FY 2022-23 Proposed Budget
Public Works
538
Proposed Budget
It is recommended that City Council approve a budget of $1,480,072 for the Traﬃc Engineering program. This represents a decrease of $34,327 (-2.3%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Lawson Middle
School Bikeway
Feasibility Study
$40,000
$40,000
General Fund
Feasibility study for
separated bikeways
Vision Zero
$80,000
$80,000
General Fund
Vision Zero strategy
to eliminate injuries
and fatalities on
roadways
Total
$120,000
$120,000
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

FY 2022-23 Proposed Budget
Public Works
539
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Charges for Services
$ 3,903
$
-
$
-
$
-
Miscellaneous Revenue
$ 585
$
-
$
-
$
-
Total Revenues
$ 4,488
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 452,447
$ 470,283
$ 598,026
$ 608,849
Employee Benefits
$ 187,475
$ 192,539
$ 277,673
$ 289,922
Materials
$ 18,202
$ 14,808
$ 20,232
$ 21,000
Contract Services
$ 151,312
$ 294,688
$ 203,821
$ 176,190
Cost Allocation
$ 126,644
$ 233,018
$ 275,796
$ 259,181
Special Projects
$ 530,233
$ 52,872
$ 130,000
$ 120,000
Contingencies
$
-
$
-
$ 8,851
$ 4,930
Total Expenditures
$ 1,466,313
$ 1,258,208
$ 1,514,399
$ 1,480,072
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,461,825
$ 1,258,206
$ 1,514,399
$ 1,480,072
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ASSISTANT ENGINEER

1.50 1.50

PUBLIC WORKS PROJECT MANAGER
LT
0 0.50

0.50 0.50

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00

TRANSPORTATION MANAGER

1.00 0.90

0.90 0.90
Total

3.50 3.90

3.90 3.90
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
540
Traffic Signal Maintenance
Budget Unit 100-88-845
General Fund - Transportation - Traffic Signal Maintenance Budget at a Glance
2023 Proposed Budget
Total Revenues
$ 8,706
Total Expenditures
$ 811,350
Fund Balance
$
-
General Fund Costs
$ 802,644
% Funded by General Fund

98.9%
Total Staffing

2.0 FTE
Program Overview
The Traﬃc Signal Maintenance Division oversees the operation and maintenance of the City’s 60 traﬃc signals, including eight traﬃc signals owned by the State of California. The Division also maintains the traﬃc signal communication infrastructure, such as the fiber optic network and the traffic operation center hub.

Service Objectives
Ensure the continuous and safe operation of the City’s traﬃc signal system on a continuous 24-hour basis with full-time and on-call staﬀ, which is accomplished by regularly performing preventative maintenance, diagnosing malfunctions and repairs, investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting the work of contractors, responding to knockdowns and power outages, and adjusting signal timing parameters.

Continue training, maintaining proﬁciency of traﬃc signal technicians and on-call staﬀ by encouraging attendance at classes and seminars.

Proposed Budget
It is recommended that City Council approve a budget of $811,350 for the Traﬃc Signal Maintenance program.

This represents a decrease of $482 (-0.1%) from the FY 2021-22 Adopted Budget.

The budget is relatively unchanged from last ﬁscal year. The increase in Compensation and Beneﬁts is due to the promotion of a Traﬃc Signal Technician Apprentice to a Traﬃc Signal Technician. The increase in Materials is due to higher electricity costs. The increases are oﬀset by a decrease in Cost Allocation expenses due to lower IT costs and no recruitments in FY 2020-21.

FY 2022-23 Proposed Budget
Public Works
541
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$ 10,182
$ 10,387
$
-
$ 8,706
Charges for Services
$ 3,666
$
-
$
-
$
-
Total Revenues
$ 13,848
$ 10,387
$
-
$ 8,706
Expenditures
Employee Compensation
$ 217,978
$ 254,084
$ 252,216
$ 270,466
Employee Benefits
$ 92,420
$ 105,146
$ 114,015
$ 119,012
Materials
$ 135,471
$ 124,875
$ 158,596
$ 180,636
Contract Services
$ 17,500
$ 18,669
$ 47,406
$ 53,171
Cost Allocation
$ 81,649
$ 175,961
$ 234,449
$ 182,220
Special Projects
$ 19,576
$ 168,705
$
-
$
-
Contingencies
$
-
$
-
$ 5,150
$ 5,845
Total Expenditures
$ 564,594
$ 847,440
$ 811,832
$ 811,350
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 550,747
$ 837,053
$ 811,832
$ 802,644
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget

TRAFFIC SIGNAL TECHNICIAN

1.00 1.00

1.00 2.00

TRAFFIC SIGTECH APRNTICE

1.00 1.00

1.00 0
Total

2.00 2.00

2.00 2.00
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
542
Safe Routes 2 School
Budget Unit 100-88-846
General Fund - Transportation - Safe Routes 2 School
Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 661,062
Fund Balance
$
-
General Fund Costs
$ 661,062
% Funded by General Fund
100.0%
Total Staffing

1.0 FTE
Program Overview
Safe Routes 2 School seeks to engage local schools, school districts, parent organizations, community groups, and the Santa Clara County Sheriff’s Office in the mission of reducing Singular Occupancy Vehicle (SOV) travel to and from school in order to reduce carbon emission and car traﬃc and increase student safety. The program seeks to achieve these objectives through education, encouragement, enforcement, and engineering infrastructure changes in and around Cupertino schools.

Service Objectives
Help to improve the health and well-being of children by increasing the number of students who walk or bike to school.

Develop partnerships with school administrators, staff, parents, and children.

Encourage and empower more students and families to walk, bike, carpool, and take alternative transit to school.

Adjust signage and infrastructure surrounding Cupertino schools to facilitate a safer environment for bicycle and pedestrian travel.

Educate students and families about the beneﬁts of walking and bicycling to school; health, environmental protection, academic improvements, community building and more.

Minimize gaps in communication between City, School Districts, and Schools and collaborate on eﬀorts to increase student safety.

Enhance bicyclist and pedestrian student safety through coordination of skills classes and distribution of educational material.

Proposed Budget
It is recommended that City Council approve a budget of $661,062 for the Safe Routes 2 School program. This represents a decrease of $185,209 (-21.9%) from the FY 2021-22 Adopted Budget.

FY 2022-23 Proposed Budget
Public Works
543
The decrease is mainly due to reduced Contract Services and Special Projects. Contract Services were higher last year due to additional crossing guard services. Special Projects were higher last year due to special projects for pedestrian education and riding for focus. The increase in compensation is due to additional part-time staff.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$ 4,483
$
-
$
-
Total Revenues
$
-
$ 4,483
$
-
$
-
Expenditures
Employee Compensation
$ 111,475
$ 116,461
$ 127,273
$ 140,556
Employee Benefits
$ 42,629
$ 46,555
$ 52,333
$ 53,851
Materials
$ 22,235
$ 5,836
$ 23,214
$ 24,097
Contract Services
$ 200,290
$ 33,777
$ 452,310
$ 364,178
Cost Allocation
$ 85,404
$ 69,076
$ 83,682
$ 68,673
Special Projects
$
-
$
-
$ 93,240
$
-
Contingencies
$
-
$
-
$ 14,219
$ 9,707
Total Expenditures
$ 462,033
$ 271,705
$ 846,271
$ 661,062
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 462,032
$ 267,222
$ 846,271
$ 661,062
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2020
Actual
2021
Actual
2022 Adopted
Budget
2023 Proposed
Budget

ENVIRONMENTAL PROGRAMS

ASSISTANT

1.00 1.00

1.00 1.00
Total

1.00 1.00

1.00 1.00
There are no changes to current level of staffing.

FY 2022-23 Proposed Budget
Public Works
544
Minor Storm Drain Improvement
Budget Unit 210-90-978
Storm Drain Improvement - Non-Departmental - Minor Storm Drain Improvement Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
This program provides funding for drainage repairs as needed in various locations. This program will remain in order to maintain historical data however, once all prior year data as listed in the table below is $0, this program will be removed.

Service Objectives
Provide storm drain repairs throughout the City on an annual basis.

Proposed Budget
There is no budget requested for this program.

FY 2022-23 Proposed Budget
Public Works
545
Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Capital Outlays
$ 4,000
$
-
$
-
$
-
Total Expenditures
$ 4,000
$
-
$
-
$
-
Fund Balance
$ (4,000)
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
546
Fixed Assets Acquisition
Budget Unit 630-90-985
Vehicle/Equip Replacement - Non-Departmental - Fixed Assets Acquisition Budget at a Glance
2023 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 676,890
Fund Balance
$ (676,890)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
This program purchases vehicles and equipment having a value greater than $5,000 and expected life of more than one year. Equipment users are charged for the use of these assets through a depreciation schedule.

Equipment used by Special Revenue and Enterprise funds are charged to the respective funds.

Service Objectives
Obtain quality equipment through competitive bidding.

Purchase energy efficient vehicles whenever practical.

Purchase quiet, ergonomic and environmentally friendly equipment whenever practical.

Proposed Budget
It is recommended that City Council approve a budget of $676,890 for the Fixed Assets Acquisition program.

This represents a decrease of $324,127 (-32.4%) from the FY 2021-22 Adopted Budget.

The decrease is due mainly to lower depreciation on fixed asset inventory.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2022-23 Proposed Budget
Public Works
547
Vehicle and Equipment Replacement
Cost
Vehicle Replacement
Replace Toyota 1-Ton sprayer (#2)
$115,000
Replace F350 (#31)
$80,000
Replace Ford Escape (#90)
$40,000
Replace F550 Boom Truck (#57)
$190,000
Replace Ford Escape (#87)
$32,000
Total Vehicle Replacement
$457,000
Equipment Replacement
Replace Forklift (#107)
$60,000
Replace John Deere Tractor (#109 & #111)
$110,000
New Forklift Pallet Stacker
$25,000
Total Equipment Replacement
$195,000
Unassigned (to cover the rising cost of vehicles and
equipment due to supply issues)
$17,046
Total Vehicle and Equipment Replacement
$669,046
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category. It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed Budget for the current fiscal year.

Category
2020 Actual
2021 Actual
2022 Adopted Budget
2023 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$ 9,022
$ 8,817
$ 7,844
Special Projects
$
-
$
-
$ 992,200
$ 669,046
Total Expenditures
$
-
$ 9,022
$ 1,001,017
$ 676,890
Fund Balance
$
-
$ (9,022)
$ (1,001,017)
$ (676,890)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2022-23 Proposed Budget
Public Works
548

Cupertino City CouncilMay 17, 2022

Cupertino City Council
May 17, 2022