CC 05-17-2022
Written
Communications
Oral
Communications
From: Peggy Griffin
To: City Council
Cc: City Clerk; City of Cupertino Planning Commission
Subject: 2022-05-17 CC Mtg Oral Presentation - Peggy"s Slides plus supporting docs Date: Wednesday, May 18, 2022 1:11:09 PM
Attachments: Total Square Footage-2018 Vallco SB-35 vs The Rise.pdf Total Useable Space-2018 Vallco SB-35 vs The Rise.pdf
Change in Useable Space-2018 Vallco SB-35 vs The Rise.pdf Oral Communications 2018 Vallco SB-35 vs The Rise 2022-ver3.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear City Council,
Attached is a copy of my presentation last night during Oral Communications (5/17/2022). I have edited Page 4 to add clarity on how air space can be converted to floor space (useable space) without changing the total square footage.
Oral Communications 2018 Vallco SB-35 vs The Rise 2022-ver3.pdf
Also, attached are how I got my numbers for those questioning how I got them. I did my best to verify that they matched the documents provided on the City’s website.
Total Square Footage-2018 Vallco SB-35 vs The Rise.pdf
Total Useable Space-2018 Vallco SB035 vs The Rise.pdf
Change in Useable Space-2018 Vallco SB-35 vs The Rise.pdf
Sincerely,
Peggy Griffin
DOCUMENT REFERENCES:
THE RISE
Appendix II – Modification Request Project Description.pdf
https://apps.cupertino.org/pdf/2022_0324%20SB-
35%20Modification%20Application/1_Modification%20Documents/Appendix%20II%20- %20Modification%20Request%20Project%20Description.pdf
Blocks 1-4
P-0106 Area Calculation per Block and Level (Block 1 to Block 4).pdf https://apps.cupertino.org/pdf/2022_0324%20SB-
35%20Modification%20Application/2_SB%2035%20Modification%20Drawings/P- 0106_AREA%20CALCULATION%20PER%20BLOCK%20AND%20LEVEL%20(BLOCK%201%20TO%20BLO CK%204).pdf
Blocks 5-8
P-0107 Area Calculation per Block and Level (Block 5 to Block 7).pdf NOTE: It really is Blocks 5-8
Https://apps.cupertino.org/pdf/2022_0324%20SB-
35%20Modification%20Application/2_SB%2035%20Modification%20Drawings/P- 0107_AREA%20CALCULATION%20PER%20BLOCK%20AND%20LEVEL%20(BLOCK%205%20TO%20BLO CK%207).pdf
Blocks 9-11
P-0108 Area Calculation per Block and Level (Block 8 to Block 11).pdf NOTE: It really is Blocks 9-11
https://apps.cupertino.org/pdf/2022_0324%20SB-
35%20Modification%20Application/2_SB%2035%20Modification%20Drawings/P- 0108_AREA%20CALCULATION%20PER%20BLOCK%20AND%20LEVEL%20(BLOCK%208%20TO%20BLO CK%2011).pdf
2018 VALLCO SB-35 PROJECT
Approved Plans
https://records.cupertino.org/WebLink/DocView.aspx?
id=701350&dbid=0&repo=CityofCupertino&cr=1
Blocks 1-4 on Page 22 of 260 called P-0106 “Area Calculation per Block and Level (Blocks 1-4)” Blocks 5-7 including Bridge on Page 23 of 260 called P-0107 “Area Calculation per Block and Level (Blocks 5-7)
Blocks 8-11 on Page 24 of 260 called P-0108 “Area Calculation per Block and Level (Block 8-11)
Vallco 2018 vs The Rise
Total Square Footage
BLOCK # Vallco 2018
Res
Total Unit
Area
The Rise
Res
Total Unit
Area
Vallco
2018
Res
Total
Amenity
Area
The Rise
Res
Total
Amenity
Area
Vallco
2018
Res
Total
Parking
SF
The Rise
Res
Total
Parking
SF
Vallco
2018
Res
TOTAL
AREA
SF
The Rise
Res
TOTAL
AREA
SF
Vallco
2018
Office
Total
The Rise
Office
Total
Vallco
2018
Retail
TOTAL
AREA
SF
The Rise
Retail
TOTAL
AREA
SF
Vallco
2018
TOTAL
FLOOR
AREA
The Rise
TOTAL
FLOOR
AREA
BLOCK #1 104,893 404,302 1,918 5,709 0 174,635 106,811 584,646 289,773 206,788 396,584 791,434 BLOCK #2 449,991 509,969 58,400 24,845 202,014 199,405 710,405 734,219 91,403 84,334 801,808 818,553 BLOCK #3 802,863 911,530 144,543 32,646 483,567 421,854 1,430,973 1,366,030 14,438 16,554 1,445,411 1,382,584 BLOCK #4 304,932 454,153 74,508 11,553 308,977 242,755 688,417 708,461 74,311 85,285 762,728 793,746 BLOCK #5 248,229 304,265 58,872 8,332 243,086 178,663 550,187 491,260 15,987 36,447 566,174 527,707 BLOCK #6 0 0 266,753 323,323 266,753 323,323
BRIDGE 78,326 0 78,326 0 78,326 0
BLOCK #7 0 0 300,722 327,210 300,722 327,210
BLOCK #8 0 0 258,992 325,375 258,992 325,375
BLOCK #9 409,524 419,323 107,749 13,574 209,853 185,938 727,126 618,835 727,126 618,835 BLOCK #10 393,908 415,524 95,850 14,016 179,901 186,014 669,659 615,554 669,659 615,554 BLOCK #11 0 0 1,154,980 997,586 1,154,980 997,586
TOTAL 2,714,340 3,419,066 620,166 110,675 1,627,398 1,589,264 4,961,904 5,119,005 1,981,447 1,973,494 485,912 429,408 7,429,263 7,521,907 INDEX
Residential
Office
2018 Vallco SB35 vs The Rise
Total SF of Useable Space (below 15 FT)
BLOCK # Vallco
2018
Res
Total
Unit Area
SF
The Rise
Res
Total
Unit Area
Sf
Vallco
2018
Res
Total
Amenity Area
SF
The Rise
Res
Total
Amenity Area
SF
Vallco
2018
Res
Total
Parking
SF
The Rise
Res
Total
Parking
SF
Vallco
2018
Res
TOTAL
AREA
SF
The Rise
Res
TOTAL
AREA
SF
Vallco
2018
Office
Total
SF
The Rise
Office
Total
SF
Vallco
2018
Retail
TOTAL
AREA
SF
The Rise
Retail
TOTAL
AREA
SF
Vallco
2018
TOTAL
FLOOR
AREA
SF
BLOCK #1 104,893 382,091 1,918 5,709 0 139,632 106,811 527,432 0 0 220,189 193,323 327,000 BLOCK #2 449,991 504,308 58,400 24,845 158,370 199,405 666,761 728,558 0 0 83,239 80,868 750,000 BLOCK #3 802,863 903,751 144,543 32,646 418,156 421,854 1,365,562 1,358,251 0 0 14,438 16,554 1,380,000 BLOCK #4 304,932 452,115 74,508 11,553 254,413 242,755 633,853 706,423 0 0 66,147 81,641 700,000 BLOCK #5 248,229 301,902 58,872 8,332 214,912 178,663 522,013 488,897 0 0 15,987 36,447 538,000 BLOCK #6 0 0 0 0 0 0 0 0 247,000 321,373 0 0 247,000
BRIDGE 0 0 41,000 0 0 0 41,000 0 0 0 0 0 41,000
BLOCK #7 0 0 0 0 0 0 0 0 282,000 325,260 0 0 282,000
BLOCK #8 0 0 0 0 0 0 0 0 242,000 323,425 0 0 242,000
BLOCK #9 409,524 419,323 90,623 13,574 209,853 185,938 710,000 618,835 0 0 0 0 710,000 BLOCK #10 393,908 415,524 80,191 14,016 179,901 186,014 654,000 615,554 0 0 0 0 654,000 BLOCK #11 0 0 0 0 0 0 0 0 1,039,000 990,388 0 0 1,039,000 TOTAL 2,714,340 3,379,014 550,055 110,675 1,435,605 1,554,261 4,700,000 5,043,950 1,810,000 1,960,446 400,000 408,833 6,910,000 INDEX
Residential
Office
2018 Vallco SB35 vs The Rise
Total SF of Useable Space (below 15 FT)
The Rise
TOTAL
FLOOR
AREA
SF
720,755
809,426
1,374,805
788,064
525,344
321,373
0 325,260
323,425
618,835
615,554
990,388
7,413,229
2018 Vallco SB35 vs The Rise
Actual Change in Useable SF
2018 Vallco SB35
SF
2022 The Rise
SF SF Difference Comments
Total SF of each project7,429,263 7,521,907 92,644 This makes it appear that the project has "only" grown 92,644 SF in size.
Total SF below 15 FT 6,910,000 7,413,229 503,229 Useable space has grown over 500,000 SF!!! Total SF of "Air space" 519,263 108,678 -410,585
There is a loss of 410,585 SF of air space in the new Rise project. They converted the previous 2018 "air space" into actual useable space! Vallco’s SB-35 New Project Proposal – “The Rise”
To inform and prepare the City and Cuper0no residents of the impact of the new project proposal.
Since significant changes in details can not be easily understood, the City must provide the following,
a)A 3D MODEL OF ENTIRE “RISE” PROJECT
i)must include the surrounding properGes to provide a true perspecGve i.e. (1)Residen0al proper0es on the west
(2) Vallco Parkway proper0es on the east
(3) east-side Wolfe proper0es
(4) Apple Campus 2 and other nearby businesses
ii)Will help Cuper0no residents to fully grasp the new project proposal iii)Marke0ng drawings do not provide a true perspec0ve
b)A SHADOW STUDY
i) showing the impacts to these neighboring proper0es
c)NO REDUCTION OF REQUIRED FEES
i)The impacts to our city are significant!
d)AN INDEPENDENT FISCAL IMPACT ANALYSIS
i)To ensure the city is fiscally prepared for the impact. (The early 2016 ball-park analysis is no more applicable to these SB-35 based new project proposals).
Some significant changes in Vallco’s SB-35 New Project proposal :
▪More office employees – over 750 more employees
•This is about 15 more busloads of employees daily!
▪Greater sizes for residenGal units means
•More families
•Significant surge in students on the east side
▪AddiGonal resources to cater to increases in people count •Need for more open space, more parks and more recrea0onal facili0es ▪More height, density in buildings
▪Reduced parking
•Where will new residents and office workers park their vehicles? City must do a formal impact analysis.
Vallco SB-35 proposal changes: 2018 vs The Rise 2022
SUMMARY OF USEABLE SQUARE FOOTAGE CHANGES:
*Change analysis explained in the next slide
•Over 500,000 sf increase in total useable space!
•Total useable office space increased by 150,000 sf.
•ResidenGal unit space increased almost 665,000 sf.
•Previous employee counts are off due to this increase.
•Previous residen0al counts (adults and students) are off due this increase.
•CUSD and FUHSD must re-do their demographics!
There are impacts to
oSchools
oPossible boundaries
NOTE: Removing the “double counting” of air space gives you useable space.
10 ft wide
10 ft long
Total height 17 ft high
15 ft high
SF calculation
Using “double counting”: (10 ft x 10 ft) + (area above 15 ft) = 100 SF + (10 ft x 10 ft)
= 200 Total SF
Without “double counting”: 10 ft x 10 ft
i.e. useable space = 100 SF
10 ft wide
12 ft high
12 ft high
10 ft long
Converting air space into useable
space without changing the total SF
SF calculation of conversion
No ceilings above 15 ft but now there are 2
floors instead of 1!
Total SF = Floor 1 SF + Floor 2 SF
= (10 ft x 10 ft) + (10 ft x 10 ft)
= 100 SF + 100 SF
= 200 SF of useable space!
Vallco SB-35 proposal changes: 2018 vs The Rise 2022
SUMMARY OF TOWER AND BUILDINGS CHANGES:
•All 7 towers are now 239’+
•5 lower towers increased in height to 239’+
•All 7 towers are now 70% wider (increased bulk)
•There will be less visibility between the towers.
•Majority of building heights have increased 3-4 levels taller.
Vallco SB-35 proposal changes: 2018 vs The Rise 2022
2018 SB-35 Vallco Towers vs. 2022 SB-35 Towers .. 1
BLOCK 9 BLOCK 10
2022 SB-35 Modifica0on
2018 SB-35 Plan
Vallco SB-35 proposal changes: 2018 vs The Rise 2022
2018 SB-35 Vallco Towers vs. 2022 SB-35 Towers .. 2
BLOCK 3 BLOCK 2
Vallco SB-35 proposal changes: 2018 vs The Rise 2022
SUMMARY OF RETAIL CHANGES:
•Increase of retail space of 8,833 sf.
•There is no retail space on the East Side of Wolfe Rd. •All employees will need to cross the street to go out to lunch.
Vallco’s SB-35 New Project Proposal – “The Rise”
To help all of us comprehend the true impacts of this project, Please provide:
i)A 3D MODEL OF ENTIRE “RISE” PROJECT
ii)A SHADOW STUDY
iii)NO REDUCTION OF REQUIRED FEES
iv) AN INDEPENDENT FISCAL IMPACT ANALYSIS
CC 05-17-2022
Item No. 1
Consider the
proposed Fiscal
Year 2022-2023
City Work
Program
Written Communications
From: Dashiell Leeds
To: Andre Duurvoort; Victoria Morin; Gilee Corral
Cc: City Clerk; Cupertino City Manager"s Office; Katja Irvin; Kristel Wickham; James Eggers; Barbara Kelsey Subject: SCLP letter to Cupertino regarding the CAP update Date: Sunday, May 15, 2022 12:49:51 PM
Attachments: SCLP Letter To Cupertino regarding CAP update 2022.05.15.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Cupertino City Staff and Consultants,
The Sierra Club Loma Prieta Chapter is in strong support of Cupertino’s Climate Action Plan Update. We support the strong building electrification measures contained in the CAP and the equity and outreach- based approach. We also support the City’s emphasis on natural infrastructure solutions to mitigate the impacts of climate change to the community.
Please read the attached letter for our full list of recommendations.
Sincerely,
Katja Irvin
Co-Chair, Water Committee
Sierra Club Loma Prieta Chapter
Kristel Wickham
Co-Chair, Climate Action Leadership Team
Sierra Club Loma Prieta Chapter
Dashiell Leeds
Conservation Organizer
Sierra Club Loma Prieta Chapter
SAN MATEO, SANTA CLARA & SAN BENITO COUNTIES
May 15th, 2022
Cupertino City Hall
10300 Torre Ave,
Cupertino, CA 95014
RE: Draft Climate Action Plan Update
Dear Cupertino Staff and Consultants working on the Climate Action Plan Update, The Sierra Club Loma Prieta Chapter is in strong support of Cupertino’s Climate Action Plan Update. The ICLEI numbers are likely underestimating the amount of fugitive emissions, making the decarbonization of buildings even more important than the figures imply. We support the strong building electrification measures contained in the CAP and the equity and outreach-based approach. We also support the City’s emphasis on natural infrastructure solutions to mitigate the impacts of climate change to the communi ty.
We hope that you consider the following suggestions while making revisions to the Draft Climate Action Plan.
Please Update BE-4 to include a standalone municipal ordinance As Cupertino updates its Reach Code, it should consider transitioning these requ irements into a standalone municipal ordinance existing outside of Title 24, as cities like San Jose and Morgan Hill have done. These requirements would exist outside of the 3-year code cycle and would not need to be re- evaluated during each adoption of the building code.
Increase Measure WW-1 target to 20%
The CAP includes measure WW-1 to “Reduce per capita water consumption 15% compared to 2019 levels by 2030 and maintain through 2040.” This is now the immediate goal under a water shortage emergency declared by Valley Water in June 2021. Therefore, it seems this goal can be increased, perhaps to 20%.
Develop Annual Water Conservation Performance Indicators The water conservation and local supply measures in the CAP are mostly actions being led by Valley Water and it’s unclear what Cupertino is planning to do to expedite these actions (installation of conservation devices, brackish water desalination, etc.). At least, the CAP should include an additional measure to develop performance indicators and evaluate progress towards reaching those performance goals on an annual basis, with commitment to ramp up efforts if goals are not met.
Change action WW1.2 to include updating the ordinance code to implement Valley Water’s Model Water Efficient New Development Ordinance (MWENDO). The following elements of MWENDO should be considered immediately:
o for single family development, require compact hot water distribution systems with volume limit,
o Graywater Dual Drainage Plumbing with valves and stub-outs near landscaping; this action is already in the CAP but should be moved to Phase 1 rather than Phase 2,
sierraclub.org/loma-prieta ~ 3921 East Bayshore Road, Suite 204, Palo Alto, CA 94303
o require homeowner’s associations that manage shared landscaping to use purple pipe water if available within 200 feet; it must be purple pipe ready if recycled water is planned to be available in the next 10 years,
o require pool covers,
o for multi-family and nonresidential uses, require faucet locks for publicly accessible exterior faucets and hose bibs,
o require submeters for any unit projected to consume more than 100 gal/day, o for larger buildings, require dual plumbing systems to facilitate and maximize the use of Alternate Water Sources,
o require manually operated toilets and faucets (except in hospitals), and o Cupertino should follow San Jose and update the Water Efficient Landscape Ordinance to ban non-functional turf; please note that this element was not included in the MWENDO but jurisdictions throughout the western states are adopting this restriction.
As an alternative to MWENDO, require new development to be water neutral. The most important part of this action would be to work with Valley Water and other local jurisdictions to develop a program for water offsets for new development within Santa Clara County.
We encourage the following additional measures or actions to reduce energy use and associated emissions by reducing water use and increasing local water supplies:
· increase use of recycled water, either by connection to purple pipes or through a program to encourage on-site or district scale recycling and stormwater capture (water micro-grids), · along with action WW 1.4 to “Work with schools to educate youth about water conservation,” include an action to work with schools to convert non-functional turf to native pollinator gardens. Youth could get involved in hands-on projects as part of this effort, and · elevate the priority to install advanced metering infrastructure; action WW 1.6 to “Work with Santa Clara Valley Water and Cupertino’s water retailers to provide Wi-Fi connected meters that citizens can check on phones and computers” is currently a Phase 3 action; this is one of the more innovative water conservation actions included in the CAP so we recommend this be a Phase 1 or Phase 2 action.
Add Cupertino’s All-Electric Reach Code to the Climate Action History of the City Cupertino’s reach code is not present in Cupertino’s climate action history timeline, and should be added.
Cupertino has an excellent reach code that has inspired many cities to take strong action in the 2020 code cycle. Thank you for creating such a strong code, and we hope you celebrate it in this section of the Climate Action Plan.
Consider setting an end of flow date by 2040 or sooner to correspond with the City’s GHG reduction goals
As Cupertino continues its transition away from fossil fuels, it should consider establishing an end -of-flow date for the citywide retirement of natural gas infrastructure. An end-of-flow date could send a strong market signal to Cupertino residents that gas appliances are on their way out, which could encourage more residents to purchase electric appliances upon replacement. This could reduce the number of future retrofits in Cupertino and encourage other jurisdictions to consider end-of-flow announcements. sierraclub.org/loma-prieta ~ 3921 East Bayshore Road, Suite 204, Palo Alto, CA 94303
Seek to Transition Away from Methane Gas Fuel Cells Entirely Apple facilities are identified in BE 5.1 as a significant source of energy consumption in the City. We ask that Cupertino help Apple explore solutions to transition away from fuel cells entire ly and explore other green energy backup solutions. For future commercial projects, new gas fuel cells should not be permitted to be installed.
Pollinator Corridors should be coordinated across relevant measures, such as TR -1, CS1.2, and the Urban Forest Management Plan
The Urban Forest Management Plan provides an opportunity for Cupertino to coordinate its tree -planting efforts with other planning efforts such as Measure TR-1 (Develop and Implement and Active Transportation Plan). The City’s pedestrian and bicycle infrastructure should be designed with canopy cover and habitat linkages in mind. Pollinator corridors can be used to allow habitat connectivity throughout the city. For reference, please see the Green Corridor 1 and Urban Habitat Guidelines2 created by our Chapter’s Sustainable Land Use Committee.
We hope you consider our suggestions. Thank you for your work on this Climate Action Plan Update.
Sincerely,
Katja Irvin
Chair, Water Committee
Sierra Club Loma Prieta Chapter
Kristel Wickham
Co-Chair, Climate Action Leadership Team
Sierra Club Loma Prieta Chapter
Dashiell Leeds
Conservation Organizer
Sierra Club Loma Prieta Chapter
1 Guidelines for Master Planning a Sustainable Green Streets Network 2 Checklist For Urban Habitat Guidelines
From: Vasantha L Niranjan
To: City Clerk
Subject: Monta Vista Park- video of dogs playing
Date: Tuesday, May 17, 2022 9:17:54 AM
Attachments: IMG_45773822.MOV
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Council,
I’m Vasantha, and I represent the DOLA efforts for Monta Vista park, Cupertino. I’m forwarding a video of our dog Halloween party last year at Monta vista park. Our dogs are friendly, vibrant and very loving.
Please feel free to present this video in the council meeting today - 05/17.
Thanks,
Vasantha
Download Attachment
Available until Jun 16, 2022
From: louise saadati
To: City Clerk
Subject: Re: Video for speech by Louise Saadati on 5/17/22 5:30 PM city council meeting.
Date: Tuesday, May 17, 2022 3:01:18 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Kirsten-I will ask you to play the video at the beginning of my speech. I would like you to keep the last screen of my video displayed throughout my speech.
Thank you Kirsten as always for your continued excellence. You really really helped our community. You are greatly appreciated!!
Thank you!
Louise Saadati
Sent from my iPhone
On May 17, 2022, at 2:55 PM, louise saadati <[email protected]> wrote:
Kirsten-please play the video on my cue during my speech this evening 5/17/22 5:30 with city council. Thank you!
Please email, text or phone me if you have any questions or concerns.
Thank you!
Louise Saadati
(408) 314-9357
Click to Download
video.mov
0 bytes
Sent from my iPhone
From: Deepa Mahendraker
To: City Clerk
Subject: Quinlan knoll Dogs group photos and videos
Date: Tuesday, May 17, 2022 4:02:17 PM
Attachments: IMG_6211.MOV
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear city clerk
In readiness of a short public comment in the city council meeting I am sharing some pictures and videos from the Quinlan knoll dog group to be played so that our city council members get to see first hand how much dogs love the place and how well they play with each other Please play it when I am speaking .. I believe DOLA will be first agenda item and I will be speaking during the public comments
Thank you and kind regards
Deepa
Sent from my iPhone
CC 05-17-2022
Item No. 38
Report on
Subcommittee
assignments
Written Communications
From: Melissa Robertson
To: Melissa Robertson
Subject: FW: Agenda Item 38 Subcommittee Assignments Written Communications Date: Tuesday, May 17, 2022 5:18:54 PM
Attachments: A - Report of City-wide Receipts Disbursements and Cash Balances March 2022.pdf B - Report of City-wide Fund Balances March 2022.pdf
a9e71922-7178-4627-86ea-f548999160e8.pdf
D - Monthly Fund Balances - Feb 2022.pdf
Melissa Robertson
Senior Office Assistant
City Manager's Office
[email protected]
(408)777-3148
From: Kitty Moore <[email protected]>
Sent: Tuesday, May 17, 2022 3:35 PM
To: Kirsten Squarcia <[email protected]>
Subject: Agenda Item 38 Subcommittee Assignments Written Communications
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Please add the following to the Subcommittee Assignments for the Monthly Treasurer’s Report Subcommittee:
“California Government Code Section 41004 states:
Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.
The City's Municipal Code Section 2.24.030 Monthly Reports states:
The Treasurer shall make monthly reports which conform to the requirements of Government Code Section 41004. Said reports shall be delivered to the City Council, the City Manager and made available for review by such other persons who may so request.
Lastly, the City's Municipal Code Section 2.88.100 Duties-Powers-Responsibilities lists one of the powers and functions of the Audit Committee is "to review the monthly Treasurer's report." Per the referenced code provisions, a Treasurer's Report (report and accounting of all receipts, disbursements, and fund balances) shall be submitted to the Audit Committee for review and filed with the City Clerk every month.”
https://cupertino.legistar.com/View.ashx?M=F&ID=10824212&GUID=41211E65-B1DB-439D-A0BE- 53577B66FAF5
https://cupertino.legistar.com/View.ashx?M=F&ID=10824213&GUID=57529CB6-5C3F-4C06-A0BD- F738ECA63822
https://cupertino.legistar.com/View.ashx?M=F&ID=10666924&GUID=DB75BC65-91DD-4315-8CE2- 65868D0139BA
https://cupertino.legistar.com/View.ashx?M=F&ID=10666925&GUID=8EBE37D5-90BB-43E3-A6C3- C695E1321DA9
Thank you!
Kitty Moore
CC 05-17-2022
Item No. 41
FY 2022-23 Proposed
Budget
FY 2022-23 Proposed
Budget Questions and
Responses
Desk Item
1 Proposed Budget Questions ................................................................................................................. 1 Notable Accomplishments Questions ........................................................................................... 1 New Initiatives Questions ................................................................................................................... 2 Budget Overview Questions ............................................................................................................. 3 Budget Terminology Questions ........................................................................................................ 4 Senior Center Questions .................................................................................................................... 5 Special Projects Questions ................................................................................................................ 6 Vehicles ...................................................................................................................................................... 9 Development Impact Fees and Construction Taxes ................................................................... 10
Proposed Budget Questions
1. What were the (historical) impacts of previous CDTFA audits? a. The City was previously audited in FY 2012-13. When the City was informed of the potential impact of the audit, it set aside funding to cover the losses in assigned fund balance. The results of the audit were that taxes received by the City were allocated appropriately, and the City did not need to return any sales tax previously received. The assigned fund balance was released to unassigned fund balance.
2. What has the impact of the approximately $9M Covid-19 relief funding? a. On September 7, 2021, City Council approved the use of the American Rescue Plan Act of 2021 funding allocation. Staff recommended and City Council approved using the funding for Revenue Loss. Staff identified specific line items within each department to be funded by the American Rescue Plan Act revenues.
They primarily included City Work Plan, special project items, and core services such as law enforcement, library services, and street pavement maintenance.
The City's allocation of the American Rescue Plan Act of 2021 and the action to direct the funding toward Revenue Loss are projected to increase the General Fund's fund balance by $9.7 million.
Notable Accomplishments Questions
3. Page 22 - What are the results/recommendations derived from the "multimodal count sensors"?
a. Public Works and Innovation Technology are currently collecting data and will begin analysis later this month. Multimodal devices are installed at four intersections along De Anza Blvd (Homestead Rd, 280N, 280S, & Mariani Ave). 2 These devices distinguish and count various traffic types, e.g., pedestrian, car, and bicycle.
4. Page 25 - What's "backflow device testing"?
a. Backflow devices are part of the water system and belong to the individual property owners, including the City. They are typically located near the water meter and prevent water from flowing backward into the water system. These are regulated devices that require routine testing and reporting to document that they are functioning properly. These devices keep water from flowing back into the potable water system.
New Initiatives Questions
5. Page 26 - Adopt environmental protection standard conditions of approval (adopt objective standards): Has this happened or is under way? a. It was adopted and completed with the City Attorney's Office's (CAO) assistance in October of 2021.
6. Page 27 - Video Capture Camera Expansion: Is the completed? a. Video Capture Camera Expansion is a multi-year project. Cameras installed thus far include:
i. Cameras at all locations where cash drawers are located. ii. Cameras at all locations where safes are located
iii. Cameras at Service Center that cover all high-risk areas iv. Future projects include City facilities, entry/exit points, public spaces (not conference rooms) and high-risk areas.
7. Page 27 - Proactive Managed Risk and Security Monitoring: Where are the proactive monitoring and management tools that scan and resolve security vulnerabilities? a. These tools run 24/7. They are utilized on the City's computer network and assist in preventing cybersecurity threats by defining potential vulnerabilities and taking corrective action.
8. Page 29 - The current landfill agreement, established in 1989, expires in November 2023.
What is a new Landfill Agreement?
a. The City needs an agreement with a landfill to take the City's unrecyclable trash.
The City could create a new agreement with the existing landfill location or explore other options, but the City always needs a place to take the trash. This new agreement process will aim to consider all the available possibilities, including the possibility of routing trash through a material recovery facility that could "rescue" recyclables from the trash before the trash goes to the landfill. It could also involve more than one service provider, so it is a complex process that will have to take many factors into consideration
3 Budget Overview Questions
9. I hope to understand a bit about how each department create their Budget. Let's take Parks and Rec as an example.
a. The process for budget creation is similar for each department. The FY 2019-20 Adopted Budget was zero-based. Each department developed zero-based budgets for all programs based on three years of prior year actual expenditures.
Every December, staff reviews and updates the base budget. Staff removes any expenses that are no longer needed and adds any ongoing expenses approved by City Council since the last fiscal year. Salaries and benefits are budgeted based on employee pay rates and benefit rates. The City budgets the costs for all positions, including vacant positions. Materials are increased by the consumer price index (CPI), and contracts are increased by CPI, or the negotiated contract increase if that information is available. After the base is updated, departments may request additional one-time or ongoing funding by submitting budget requests. The City Manager has final approval for all requests included in the Proposed Budget for Council consideration.
10. Page 34 - The Special Revenue Funds will increase from $28.4 million to $33.1 million:
Why does the Special Revenue Funds not spent? Does the City have a plan to spend the Special Revenue Funds?
a. The increase from $28.4 million to $33.1 million represents fund balance. The increase in fund balance is primarily due to revenue in the BMR Housing Fund of $8 million but appropriation estimates of $1.2 million. This increase is offset by the planned use of fund balance of $1.7 million in the Transportation Fund.
11. Also, some of the actuals have consistently been much lower than the budgeted amounts. Is there some policy for the increases? Some look like they could be lowered. a. The actuals in this expense category have fluctuated over the last five years, most recently due to the pandemic. They have ranged from a high of $5 million (FY 2017-18) to a low of $3.2 million (FY 2013-14). FY 2019-20, affected by the onset of the pandemic, had expenses of $4.9 million despite the shelter in place order that when into effect mid-March, which likely impacted actual expenses that year. As provided in the Proposed Budget briefing handout, the difference between FY 2020-21 actual and FY 2021-22 budgeted material costs is due primarily to software, utility, fuel, irrigation replacement, and printing and general supplies in Parks and Recreation.
The City does not have a policy on materials. However, it has instructions and procedures describing how to budget for base budget materials. The FY 2019-20 Adopted Budget was zero-based; staff analyzed all functions for their needs and costs and justified all expenses. Every December, staff reviews and updates the base budget. Staff removes any expenses that are no longer needed and adds any 4 ongoing expenses approved by City Council since the last fiscal year. Staff updates materials costs by a CPI escalator. After the base budget is updated, departments may request additional one-time or ongoing funding by submitting budget requests. The Director of Administrative Services reviews those requests for funding availability. The City Manager has final approval for all proposals included in the Proposed Budget for Council consideration. Given the anomaly of the last couple of years, staff will be reviewing the materials budget in the next couple of years to see if an adjustment is necessary.
12. What is the unassigned fund balance in the General Fund, currently? a. As of the FY 2021-22 Mid-Year Financial Report, unassigned fund balance in the General Fund was $37.2 million. In the FY 2021-22 Third Quarter Financial Report, which will be before Council on May 19, unassigned fund balance in the General Fund is projected to be $46.1 million. The increase is due to projected increases in sales tax revenue.
Budget Terminology Questions
13. Could you please more specifically define what falls under the budget category of Materials.
a. The definition of materials can be found on page 46 in greater detail and page 54 of the Proposed Budget in summary but with the addition of conference and training costs. Text from both those pages is included below:
i. Page 46: Materials and supplies represent items purchased for repair and maintenance, operational activities such as books, uniforms and recreation supplies, and office supplies.
ii. Page 54: All materials, conference, and training costs iii. In addition, the detailed account name will provide greater transparency to expenses being charged under materials. The detailed account name can be found in Appendix B or the City's interactive financial transparency portal, OpenGov.
14. What is Cost Allocation?
a. Beginning in FY 2013-14, the City allocated indirect and overhead costs based on a Cost Allocation Plan (CAP). In FY 2015-16, Matrix Consulting Group developed a full Cost Allocation Plan for the City. Matrix Consulting Group developed the plan based on Generally Accepted Accounting Principles (GAAP) and indirect cost allocation methods defined by the federal Office of Management and Budget's (OMB) Circular A-87.
Indirect costs are costs for services provided to multiple departments and programs. Central service providers (e.g., City Manager's Office, City Attorney's Office, Finance, Human Resources, Innovation Technology (IT), and City Hall 5 building maintenance) provide services to multiple departments and programs.
For example, the full cost of the Quinlan Community Center includes its direct costs (e.g., salaries, benefits, materials, and contracts) plus the indirect costs of services received from central service providers (e.g., finance, human resources, and IT). The Cost Allocation Plan allows the City to understand the full cost of providing specific services to the community more accurately. For example, the Cost Allocation Plan helps the City analyze the full cost of the Quinlan Community Center as if it were a stand-alone business; a stand-alone business would typically have costs for services such as finance, Human Resources, and IT.
The Cost Allocation Plan follows the double step-down method, which uses two steps to allocate costs fully. In the first step, the costs of central service programs are allocated to other central service programs and receiving programs. In the second step, the total costs (including costs allocated in the first step) of central service programs are allocated to the receiving programs only.
The model allocates costs to receiving programs based on an allocation base, which quantifies the use of each service. For example
• Human Resources benefits costs are allocated based on each program's number of FTE.
• Accounting costs are allocated based on each program's number of financial transactions.
• IT costs are allocated based on the number of computer and mobile devices assigned to each program.
Revenues are allocated directly to the program providing the service.
The FY 2022-23 Cost Allocation Plan was prepared using data from the last fiscal year (FY 2020-21).
Senior Center Questions
15. I wish to find out more about our Budget on senior center, including all the staffing.
That page has a row called "Cost Allocation", I wonder what that is. a. Pages 343 and 347 of the FY 2022-23 Proposed Budget shows the staffing in the Senior Center.
6 100-62-608 (Page 343)
100-62-623 (Page 347)
Each program budget includes a staffing table showing all the full-time benefitted staff in the program. Each department budget also presents a staffing table in the Department Summary of each department budget.
Cost Allocation is described above under Glossary of Budget Terminology.
Special Projects Questions
16. Provide the status of (dollar amount spent) for each of the FY 21-22 Special Projects.
Please remove the duplicative drone item.
a. Two items are mentioned for Drone: Skydio Drone and Drone Deploy. The actual drone (Skydio Drone) is procured out of Infrastructure hardware funds (310), while the software (Drone Deploy) is procured out of GIS applications funds (986). Drone deploy automates drone flights and allows for the capture, analysis, and storage of drone data.
17. Why are Sidewalk Curb and Gutter and asphalt items showing up as Special Projects when they are already in the Public Works Department Budget?
7 a. Sidewalk curb and gutter are annual requests. They are shown as a special project for enhanced transparency to show the cost of pavement maintenance.
18. There is some confusion as to what is a CIP item and what is a regular budget item. Don Burnett Bridge LED lighting shows up on both.
a. Don Burnett Bridge LED lighting is a request for Streets Maintenance, not CIP.
There are City Bridge Maintenance Repairs and City Lighting LED Transition Assessment projects in CIP, which are different projects.
19. Lawson Middle School Bikeway is showing ups as a Special Project for FY 22-23 when it is not approved by Council, please remove. I believe it should be a CIP item as well.
Planned Transportation Project, FY 22-23 has $80k allocated to it and no description, please remove.
a. The two requests in Transportation are for work plan items: Lawson Middle School Bikeway Feasibility Study ($40K) and Vision Zero WP22-015 ($80K). They are not CIP projects. The projects will be removed if Council does not approve them as part of the City Work Program. The Final Budget will incorporate any changes approved by City Council as part of the City Work Program.
20. Infrastructure 610-34-310 has Special Projects related to parks: Internet Service to 3 parks, and Pilot digital signage to 1 park. This needs to be evaluated in terms of Park equity. What parks are having these upgrades?
a. This project continues the FY 2021-22 project to add internet to Portal Park, Wilson Park, and Creekside Park. These parks were selected due to their proximity to City Hall – allowing staff easy access during implementation and testing. For FY 2022-23, the project moves west to Memorial Park, Jollyman Park, and finally Monte Vista. The below map may be helpful.
21. Fuse Fellow, under Economic Development should not be listed as a Special Project, in my opinion, because it is hiring someone for an unknown purpose. Please remove. a. As part of the FY 2022-23 budget proposal process, staff requested funding for a Fuse Corps fellow to assist with the implementation of various economic development initiatives. At the time, examples of these initiatives included business outreach, small business support, and anticipated future work items for
8 the Division. Having access to a seasoned private-sector executive without a long-term financial commitment appeared to benefit the City.
Additionally, since the post-pandemic business recovery has not been uniform, there is an interest in further enhancing economic prosperity by leveling the playing field and implementing solutions to lower barriers for women and minority-owned small businesses. The Fuse Corps organization is especially interested in supporting equitable economic development approaches.
Subsequent to submitting this proposal, a key factor emerged that has led staff to reassess this budget proposal, which was the updated cost-sharing model parameters. Until recently, Fuse Corps supported a 50/50 cost-sharing model over a two-year period. However, staff recently learned that Fuse Corps does not guarantee this model and that the City may have to bear the full cost. This has led staff to reconsider how best to move forward with Council prioritized work items.
Alternatively, the same goal of adding bandwidth could be accomplished with a two-year limited-term analyst to support the work of the Division for the same Budget. If approved, this would expand staff's bandwidth, allowing for a broader portfolio of Council priority items to be implemented during the next fiscal year.
City Manager response – CC member Moore, please remember that individual Council members may not give direction, or influence, staff. We would need the full Council to decide on this item and any other items you have requested to be removed.
22. What is the policy around adding these Special Projects to each department? Why are these not part of the Work Program? There should be some policy regarding dollar value, or ranked necessity, just as Council has to prioritize. Shouldn't there be a Study Session just addressing the Special Projects, since many of us do not know what they are, for instance the Fuse Fellow? If that cannot be done, then we really should not be approving them at all and take them as an appropriations request after the Budget is approved.
a. City Manager response – Special projects are essentially operational in nature, rather than policy. These projects would be considered by the City Manager for approval for the normal operations of the City. To bring such a list to Council goes against the Council-Manager form of government. The City Manager is 9 given the authority for the operations of the City, which these types of items/projects fall under.
Departments, on an annual basis, as part of the budget process are asked to evaluate operational needs, both one-time (special projects) and ongoing. If there is a need for additional funds above their existing base budget the department makes a proposed budget request. The Director of Administrative Services reviews that request for funding availability. The City Manager has final approval for all requests included in the Proposed Budget for Council consideration. Council work program items are also added to the special project list once approved.
Departments begin preparing the following year's base budgets in December and their special project requests in February for the fiscal year starting July 1.
Sometimes requests come up between July and June that departments didn't know about the previous February, so there may be special project requests at Q1, Mid-year, or Q3.
If departments budget a special project in any given fiscal year and do not complete the project, they are allowed to carry over the funds for one fiscal year.
Since the Budget has already been approved by Council, staff does not request it again, but carryover requests are included in the First Quarter Financial Report of the following year.
Attachment B shows FY 2021-22 special projects and their current status. The list of FY 2022-23 special projects can be found on pages 36-37 of the Proposed Budget document.
Vehicles
23. Provide a listing of all of the vehicles owned by the City and the year. Provide the vehicle replacements/purchases for the past 5 years.
a. See Attachment C for a list of vehicles owned by the City. The vehicles purchased within the past five years are noted.
24. When our vehicles fully depreciate on the books, what happens to them? I would like to see all records of sales or disposition of former City vehicles for the past seven years. a. Nothing happens to the vehicles from a depreciation standpoint, assuming they are still in good condition and usable. They would stay on the list of fixed assets as the City would still own them. Once they are deemed past their useful life, 10 they would be sold/auctioned and removed from the fixed assets. See Attachment C for a list of depreciated, disposed/sold, and current vehicles.
Development Impact Fees and Construction Taxes
25. What would the future anticipated development impact be? Aren't the impact fees from Vallco only for the actual impacts and that money cannot be reassigned, for example wouldn't a park impact fee be only for parks, a BMR fee for BMR? And if this is true, how in the Budget, or where is this money assigned? What other anticipated development funds would there be?
a. Yes, revenues from impact fees cannot be reassigned. Revenues from Park Dedication fees and BMR Housing Mitigation fees fund expenditures in the Park Dedication Fund and BMR Housing Fund, respectively.
Park Dedication fee revenues are in Other Taxes (Accounts 406-409, 406-410, and 406-411) in the Park Dedication Fund (Fund 280). OpenGov views showing Park Dedication fee revenues are now available in the Annual Actuals and Annual Budget reports:
• Park Dedication Actual Revenues
• Park Dedication Budgeted Revenues
These views can also be created by filtering Funds to "Park Dedication" and filtering Revenue Type to "Other Taxes."
BMR Housing Mitigation fee revenues are in Other Taxes (Account 406-404) in the BMR Housing Fund (Fund 265). OpenGov views showing BMR Housing Mitigation fee revenues are now available in the Annual Actuals and Annual Budget reports:
• BMR Housing Mitigation Actual Revenues
• BMR Housing Mitigation Budgeted Revenues
When new development projects are approved and permitted, staff will update Council on any additional revenues. In addition to impact fees, if a property is redeveloped, the City will receive additional property tax revenues based on the new assessed value. Sales, Property, and Transient Occupancy taxes may all be impacted depending on the businesses included in the development.
26. What would the one-time construction tax be for Westport and Vallco? Where would these funds be assigned?
a. The construction tax would be $304,810.57 for Westport and $10,273,731.40 for Vallco. The actual construction tax will depend on the construction tax rates 11 effective at the time of the submittal of the building permit application. The current construction tax rates are attached (Attachment A) and are available under Fees > Construction Tax at https://www.cupertino.org/our- city/departments/community-development/building/building-forms-fees.
Westport Project
Project Description from Planning Website:
Development proposal to demolish a 71,250 square foot retail center (The Oaks), remove and replace 74 protected trees, and construct a mixed-used development consisting of 267 housing units (88 Rowhouse/Townhomes, 179 senior apartments of which 48 are senior affordable apartments) 27 memory care rooms, and 20,000 square feet of commercial space.
267 Units X $863.71 = $230,610.57
20,000 SF Commercial Space X $3.71 per SF = $74,200
Total Westport Construction Tax = $304,810.57
Vallco Project
Project Description from Planning Website:
Sand Hill Property Company filed an application with the City of Cupertino on March 27, 2018 entitled "Vallco Town Center Project Application pursuant to SB 35." The project is a mixed use development with 2,402 units of housing, approximately 1.81 million square feet of office space and 400,000 square feet of retail uses.
2,402 Units X $863.71 = 2,074,631.40
2.21 Million SF Commercial/Office Space X $3.71 per SF = $8,199,100.00 Total Vallco Construction Tax = $10,273,731.40
Revenues from construction taxes are in Other Taxes (Account 406-401) in the General Fund (Fund 100). The revenues are in the General Fund.
OpenGov views showing Other Tax revenues are now available in the Annual Actuals and Annual Budget reports:
• General Fund Other Taxes Actual Revenues
• General Fund Other Taxes Budgeted Revenues
27. Who updates the Construction Tax rates? How often are they updated? 12 a. Construction Tax rates are updated quarterly by the Community Development Department.
CC 05-17-2022
Item No. 41
FY 2022-23 Proposed
Budget
Attachment A
Construction Tax
April 2022
Desk Item
Date:
Adopted per Ordinance #1224, Municipal Code Section 3.32.030 imposes an excise tax for any building, or portion thereof, or any mobile home lot, in the City.
Municipal Code Section 3.32.045 requires a quarterly adjustment per the latest publication of ll Urban Consumers All Items published by the United States Department of Labor, Bureau of Labor Statistics.
The adjusted fees as of EFFDATE are based on the latest publication of the PUBDATE index.
The new CPI is CPINEW the previous CPI was CPIPREV .
TAX RATE TABLE
Use Previous Tax Rate New Tax Rate
Residential, Mobile Homes, Mobile Home Lots
per unit
per unit
Industrial, Office, Commercial, and Quasi-
Public
per s.f. per s.f.
Civil and religious activities in the BQ zone:
The tax rate shall be fifty percent (50%) of the
rate charged for Industrial, office, commercial,
& Quasi-Public:
per s.f.
per s.f.
Hotel and Motel per room per room
CONSTRUCTION TAX NOTICE
CUPERTINO, CA 95014-3255
(408) 777-3228 - [email protected]
CC 05-17-2022
Item No. 41
FY 2022-23 Proposed
Budget
Attachment B - FY 2021-22
Special Projects
Desk Item
FY 2021-22 Special Projects Update Attachment B
Department Special Project Amended Budget CWP Status (Com pleted, Completed by Fiscal Year‐End, Completed next fiscal year (carryover) Innovation and Technology 750.079 ‐ Adaptive Traffic Signaling 2,149 Yes Pro ject Completed Innovation and Technology 750.085 ‐ Multimodal Traffic Count 7,167 Yes Pro ject Completed Innovation and Technology 750.087 ‐ Pollution Monitoring 25,000 Yes Funds Encumbered Innovation and Technology 750.107 ‐ Security Framework and Audit 60,000 Schedule to Begin in June ‐ Bill PM Innovation and Technology 750.110 ‐ Accela Business License 25,000 Pro ject Completed Innovation and Technology 750.111 ‐ Campaign Docs 3,500 Pro ject Completed Innovation and Technology 750.112 ‐ City Data Services 1,500 Pro ject Completed Innovation and Technology 750.113 ‐ Community Climate Solutions 4,000 Pro ject Completed Innovation and Technology 750.114 ‐ Customer Svc Solution for CDD 65,000 Pro ject Completed Innovation and Technology 750.115 ‐ ERP Exploration 50,000 Vendor selected, Waitin g on New Finance Mgr to begin implementation, slated for August 2022 ‐ Nidhi PM Innovation and Technology 750.116 ‐ Esports 1,700 Pro ject Completed Innovation and Technology 750.117 ‐ Green Halo 7,860 Im plemented ‐ Monthly billing Innovation and Technology 750.118 ‐ Intranet Hub Consulting Svcs 20,000 Pro ject Completed Innovation and Technology 750.119 ‐ Lobbyist Reg System in Netfile 15,000 Work com plete, currently in user acceptance testing. Billed upon user acceptance Innovation and Technology 750.120 ‐ Performance Management App 32,000 Dela yed per request of Department ‐ Staff availability major issue Innovation and Technology 750.121 ‐ Pre‐Employment Assessment/Tests 5,000 Dela yed per request of Department ‐ Staff availability major issue Innovation and Technology 750.122 ‐ Public Engagement 20,000 Pro ject Completed Innovation and Technology 750.123 ‐ Redesign of City Website 45,000 Pro ject began in April. Billing will not occur until implementation begin ‐ Nidhi PM Innovation and Technology 750.124 ‐ ActiveNet Additional Readers 9,000 Dela yed ‐ Vendor has new model card readers out this summer ‐ will procure then Innovation and Technology 750.125 ‐ Council Voting System and Timer 32,000 Pro ject began, put on hold until vendor has a web based solution. Current solution too cumbersome.
Innovation and Technology 750.126 ‐ DUO MFA 19,500 Pro ject Completed Innovation and Technology 750.127 ‐ Interactive Projector Sys/Games 7,000 Pro ject in Process ‐ Toan PM Innovation and Technology 750.128 ‐ Line Locator with GPS 15,000 Funds Encumbered Innovation and Technology 750.129 ‐ Redundant Satellite Network 10,000 De posit made with vendor ‐ waiting on equipment ‐ Benny PM Innovation and Technology 750.130 ‐ Senior Center Access Controls 16,000 Pro ject not started ‐ Rescheduled for FY22‐23 Innovation and Technology 750.131 ‐ Wireless Bridge 12,400 Pro ject started this month ‐ Benny PM Innovation and Technology 750.132 ‐ Wireless Netwk/Internet Park Exp 20,500 Pro ject 1/3 complete. Expenses are being corrected to be charged to this Special Project.
Innovation and Technology 750.166 ‐ AR McClellan Ranch 40,000 Pro ject started this month ‐ Adam PM Innovation and Technology 750.167 ‐ Data Governance & Data Warehouse 75,000 Pro ject started this month ‐ Teri PM Innovation and Technology 750.168 ‐ Drone Deploy 18,000 Pro ject Completed Innovation and Technology 750.169 ‐ ESRI Web Editor Licenses 10,000 Pro ject Completed Innovation and Technology 750.170 ‐ Online Svcs Subscription Fees 2,200 Monthl y Billing Innovation and Technology 750.171 ‐ Quinlan Touch Screen 40,000 Pro ject slated to start in June ‐ Benny PM Innovation and Technology 750.172 ‐ Rapid Plan 4,000 Pro ject Completed Innovation and Technology 750.173 ‐ CWP Lehigh & SC Quarry 17,500 Yes Sensors installed in April. Monthly billing begins this month.
Innovation and Technology 900.945 ‐ Fixed Asset Acquisition 58,000 Sk ydio Drone purchased, and remaining Balance is a carryover for Power Wall Public works 750.020 ‐ Annual Sidewalk Curb & Gutter 1,675,300 Com plete this fiscal year Public works 750.025 ‐ Special Maintenance 94,000 Com plete Public works 750.038 ‐ Trash Capture 36,060 Com plete this fiscal year Public works 750.039 ‐ PW Scanning Project 64,009 Com plete this fiscal year Public works 750.041 ‐ HHW and PaintCare 25,200 In Pro gress ongoing. Funds set aside for annual billing.
Public works 750.043 ‐ Office Reconfiguration 132,481 In progress ongoing. Funds set aside to meet reconfigure requests as they arise due to space needs.
Public works 750.061 ‐ Community Shuttle Pilot Program 1,198,264 In progress ongoing Public works 750.062 ‐ Permeable Pavement 12,500 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 750.063 ‐ Rainwater Capture 12,500 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 750.064 ‐ Low Income Cost Share 13,144 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 750.065 ‐ CUSD Joint Use Cost Share 8,706 Com plete this fiscal year.
Public works 750.067 ‐ VTC 2,000,146 On going ‐ The Rise Development Public works 750.071 ‐ Municipal Water System 160,432 Yes On going ‐ agreement for operator Public works 750.072 ‐ Alternatives to City Hall 25,000 On going ‐ discussion with CIP Public works 750.074 ‐ Tot Lot Rubber Resurfacing 80,000 Com plete this fiscal year.
Public works 750.075 ‐ Environmental Consulting Svcs 14,000 Cancelled 1 FY 2021-22 Special Projects Update Attachment B
Public works 750.078 ‐ Mechanic Shop Hose Reels 17,925 Com plete Public works 750.079 ‐ Adaptive Traffic Signaling 173,156 Com plete Public works 750.080 ‐ Pedestrian Education 44,240 On going ‐ Safe Routes working with School Districts Public works 750.081 ‐ Trash Enclosure SWMP 5,000 cancelled Public works 750.082 ‐ SVC CTR IND Inspection 2,600 com plete Public works 750.084 ‐ Single Use Plastics Ordinance 100,000 Yes In progress Public works 750.105 ‐ CWP Revisit 5G 250,000 Yes Com pletion next fiscal year.
Public works 750.137 ‐ SB1383 Procurement Requirements 50,000 Com pletion next fiscal year.
Public works 750.138 ‐ 4H Perimeter Fence Replacement 30,000 Com pletion this fiscal year.
Public works 750.139 ‐ Refinish Arbors 15,000 Com plete this fiscal year.
Public works 750.140 ‐ Backflow Prevention Device Repl 25,000 Com plete Public works 750.141 ‐ Basketball Court Resurfacing 30,000 Com plete next fiscal year.
Public works 750.142 ‐ Cage conversion to Rope Shop 10,000 Com plete Public works 750.143 ‐ Foothill Blvd Median Tree Work 30,000 Com plete Public works 750.144 ‐ Electrical Preventive Maint 25,000 Com plete this fiscal year.
Public works 750.145 ‐ Fascia Repair and Painting 60,000 Com plete next fiscal year, pending City Hall discussion.
Public works 750.146 ‐ Lower Floor Recarpeting 70,000 Com plete this fiscal year, pending City Hall discussion.
Public works 750.147 ‐ Boiler Preventive Maintenance 15,000 Com plete Public works 750.148 ‐ Exterior Door Painting 10,000 Com plete Public works 750.149 ‐ Emergency Power Upgrades 28,000 Com plete Public works 750.150 ‐ Shop Building Roof Recoating 50,000 Com plete Public works 750.151 ‐ Storage Shed Replacement 7,000 Com plete Public works 750.152 ‐ Locksmith Training 4,000 Com pletion next fiscal year.
Public works 750.153 ‐ Gift Shop Exterior Painting 20,000 Com plete Public works 750.154 ‐ Exterior Lighting Improvements 24,000 Com plete Public works 750.155 ‐ Exterior Painting 45,000 Com pletion next fiscal year.
Public works 750.156 ‐ Multipurpose Rm Hardwd Fl Refin 20,000 Com plete Public works 750.157 ‐ Door Refinishing 15,000 Com plete Public works 750.158 ‐ Locker Rm Bench Refinishing 5,000 Com plete Public works 750.159 ‐ Water Bottle Filling Station 13,000 Com pletion this fiscal year.
Public works 750.160 ‐ Pool Water Bottle Fill Station 13,000 Com pletion this fiscal year.
Public works 750.161 ‐ Pool Cover Replacement 11,000 Com plete Public works 750.162 ‐ Uninterrupted Power Supply 5,000 Com plete Public works 750.163 ‐ VMT to LOS Standards 130,000 Com pletion next fiscal year.
Public works 750.165 ‐ Riding for Focus Program 49,000 Com pletion next fiscal year.
Public works 750.174 ‐ New Lndfill Agrmnt/Solid Wst con 350,000 In progress, ongoing.
Public works 900.911 ‐ Trees and Badges 0 Com plete
Public works 900.921 ‐ Annual Asphalt Project 4,437,666 Award this fiscal year.
Public works 900.923 ‐ Apple Campus 2 71,100 Com plete
Public works 900.937 ‐ T/S Intersc Modif 47,707 Com pletion this fiscal year.
Public works 900.945 ‐ Fixed Asset Acquisition 1,098,358 Com plete Public works 900.990 ‐ Special Projects ‐ PW 388,235 Com pletion this fiscal year.
Parks and Recreation 750.096 ‐ CWP Mental Health Su pport 10,000 Yes Carr yforward to next fiscal year.
Parks and Recreation 750.098 ‐ CWP Senior Strate gy 34,000 Yes On going. Need to carryforward to next fiscal year.
Parks and Recreation 750.133 ‐ #Cu pertinoCares 75,000 Com pleted (due to conslusion of shut down order) Parks and Recreation 750.134 ‐ Environ Edu Ctr Animal Dis plays 1,000 Com pleted by fiscal year end.
Parks and Recreation 750.164 ‐ CWP Do gs Off Leash Area 5,000 Yes On going. Need to carryforward to next fiscal year.
Parks and Recreation 900.945 ‐ Fixed Asset Ac quisition 64,900 On going. Need to carryforward to next fiscal year. 2 CC 05-17-2022
Item No. 41
FY 2022-23 Proposed
Budget
Attachment C
Vehicles List
Desk Item
Vehicles List Attachment C
Master Asset ID Asset Description Purchased in Last 5 Years Count Depreciated Assets Still In Use
4838 #46 2007 HONDA CIVIC HYBRID
4854 #38 FORD ALTEC BOOM
4919 #D6 2008 GMC 12ʺ DUMP
4943 #31 2008 FORD F350 PICK‐UP
5111 #57 TRUCK REPLACEMENT‐AERIAL
5207 #452 2012 FORD ESCAPE HYBRID
5218 #429 2012 FORD F550
5218 #429 TRUCK BODY TSF
5219 #424 2012 FORD E350
5232 #413 2012 FORD F350
5233
#425 2012 FORD F350 TRUCK
5234 #449 2012 FORD F350 TRUCK
5235 #498 2012 FORD F350 TRUCK
5236 #478 2012 FORD F350 TRUCK
5236 BED FOR TRUCK #478
5237 #489 2012 FORD F350 TRUCK
5363 #411 2014 FORD C‐MAX
5350 #420 2014 FORD F350
5264 #455 2012 FORD F350 TREES/ROW
5265 #448 2012 FORD F150 4X4
5268 #459 2013 FORD F550
5282 #495 2013 FORD F150
5296
#409 2013 FORD F350
5314 #417 2013 FORD F350
5315 #418 2013 FORD F350
5332 #416 2014 FORD F250
5333 #428 2014 FORD F350
5349 #470 2014 FORD F350 UTILITYBED
5912 New Facilities Van #400
5913 Replace#14 ‐ New#414
Total Depreciated Assets Still In Use 30
Disposed/Sold Vehicles
3971 #D37 CROWN VICTORIA ʹ99
4100 #65 FORD RANGER ʹ2000ʹ
4355 #D66 F650 CHIPPER TRUCK
4767 #43 FORD POLICE INTERCEPTOR 05
4865
#44 2008 FORD F350 PICK‐UP
4875 #27 2008 FORD F350 PICK‐UP
4920 #92 2008 FORD CROWN VICTORIA
4980 #1 2008 FORD F150 TRUCK
4847 FORD 1983 GRUMMAN
Total Disposed/Sold Vehicles 9
Vehicles With Current Value
5605 2016 M2‐106 Aerial Truck
5612 2016 Ford Fusion Old #51, New # 410
5613 2016 Ford Fusion Old # 85, New # 485
1 Vehicles List Attachment C
5614 2016 Ford Fusion Old #87, New # 421
5616 2016 Ford Fusion Old # 53, New #453
5617 2016 Ford Fusion Old # 26, New # 426
5618 2016 Ford Cmax #415
5619 2016 Ford Focus # 454
5637 2015 Ford Focus Electric, Old #88, New #488
5641 2016 Ford F150
5410 #412 2014 FORD CMAX
5443 #15 2015 FORD TRANSIT
72 REPLACE#81 NEW #481 CHARGE BACK 8503/2015 FORD F350
73 REPLACE#63 NEW #463 CHARGE BACK 8312/2015 FORD F350
74 REPLACE #94 NEW #494 CHARGE BACK8315 /2015 FORD F350 75 REPLACE #7 NEW #407 CHARGE BACK 8408/2015 FORD F350
5842 2016 Ford F350 #474
5843 2016 Ford F350 #422
5844 2015 Ford F350 #475
5845 Accessories Addtions to F/A #462
5846 New #461 2016 Ford F350
5847
2015 Ford F550
5849 2016 F150 replacing #82 with #482
5853 2016 F550 Aerial Lift Truck #D421
5851 Replacing #19 w/ #496 2017 F350
5850 New vehicle #497 grounds/median share
5854 2016 F350 #467
5856 2017 Ford Truck F‐59
5860 Replacing #47 w/ #447
5861 Replace #5 with #405
5862 2017 Ford Truck F150 Brian New 436
5863 Replace Truck #32 w/ #432 2017 Ford F350
5864
New Truck #483
5866 2017 Ford F350 replacing #73 with #473 Yes
5867 2017 F550 replacing #30 with #430 Yes
5872 2016 F550 Aerial Truck Yes
5874 New #433 2017 Ford Truck F550 Yes
5217 New vehicle body for #479 Yes
5892 ARES Communication Van, Asset ID 469 (Qty = 2) Yes 5893 Dump Truck #10 Replacement, Asset ID 491 Yes
5895 2017 F350 Super Duty Truck with Liftgate, Asset ID 486 Yes 5896 2018 Ford 150 Truck , Asset ID 465 (Ranger replacement) Yes 5897 2017 Ford 350 Super Duty (Rock Wall) Truck, Asset ID 490 Yes 5898 2017 F350 Super Duty Truck without Liftgate, Asset ID 440 Yes 5899 2017 F350 Super Duty Truck without Liftgate, Asset ID 435 Yes 5900 2018 Ford Escape, Asset IE 451 Yes
5901 2017 4‐Door Ford Explorer, Asset ID 402 (Pool vehicle) Yes 5908 2017 F‐550 Altec Model , Asset ID 403 Yes
5910 2018 Ford Truck Transit Wagon, Asset ID 493 Yes
5911 2018 Transit Connect Pool Van Asset ID 460 Yes
6006 2019 Fusion , replacing Veh37 Yes
6007 Police Responder Hybrid Sedan, Veh443 Yes
6008 Police Responder Hybrid Sedan, Veh492 Yes
2 Vehicles List Attachment C
6009 Ford Fusion, replacing Veh65 Yes
6010 Fleet: 2018 F‐750 Diesel Base Crew Cab Yes
6011 Fleet:VEH401 2019 Ford F‐250 (Replacement for VEH1) Trees&Row Yes 6219 Replacement for VEH39 (Trees&Row) Scelzi Quote 147297 Yes 6220 Replacement for VEH23 (Grounds) Scelzi Quote 147286 (vehicle) Yes 6221 Replacement for VEH44 (Grounds) Scelzi Quote 147286 Yes 6231 Replacement for VEH84 (Trees&Row) Scelzi Quote147258 Yes 6243 2020 Ford F350 Cab for Trees/ROW (Schmitt) Yes
8003 Fleet ‐ 2021 Ford F650SD Diesel V8 Yes
8009 2020 Ford Truck VIN 1FDRF3E62LED86881 Yes
8015 Fleet ‐ 2020 Ford Truck S‐DTY F‐250 Yes
8016 Fleet ‐ 2020 Ford Truck S‐DTY F‐250 Yes
8012 FY19‐20 VIN 3FA6P0AU7LR194835 Yes
8001 FY19‐20 VIN 1FDER1AH9LLA36452 Yes
8022 TOWNE FORD Yes
Total Vehicles with Current Value 68
Total All Vehicles 107
3 CC 05-17-2022
Item No. 41
Initial Study Session on
Fiscal Year 2022-23
Proposed Budget
Written Communications
From: Jean Bedord
To: City Clerk
Subject: Public Comment on Agenda Item # 481 Study Session on FY2022-23 Proposed Budget Date: Wednesday, May 18, 2022 8:53:43 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Please include in the public record for this item:
--------------------------------------------------------------------------------- Council meeting May 17, 2022 Budget
Good evening, Mayor Paul and council members,
My name is Jean Bedord and I am a long time Cupertino
resident. The budget document has over 500 pages and has a wealth of information regarding the fiscal health of the city, which is solid.
I commend our city manager and the staff for making this relatively readable. It takes a lot of hard work to put a budget document together. I think it’s important to recognize that this year has been particularly difficult due to the loss of the city Finance Manager.
I am particularly concerned about staffing. According to the report, there were 43 separations in FY21 vs. 20 separations in FY20, a doubling of turnover. Yes, there are contributing factors.
However, in my experience, this level of increase is also an indicator of a toxic work environment. Via the grapevine, I’ve heard that more staff are actively seeking positions in a more friendly environment.
Yes, the budget does call for adding 13 additional positions, including a Purchasing Manager as recommended by Moss
Adams in the internal audit report, as well as 3 planners. I support these additions. But it takes time to recruit new employees and time for them to get up to speed on specifics in the city.
I’ve just listened to the city work plan and CIP. They are unrealistic given the current staffing levels. Your job is to legislate policy, but I’m hearing too much micromanagement. Please be considerate to staff – they are under a lot of stress and stretched much too thin.
Thank you.