1 Proposed Budget Questions ................................................................................................................. 1 Notable Accomplishments Questions ........................................................................................... 1 New Initiatives Questions ................................................................................................................... 2 Budget Overview Questions ............................................................................................................. 3 Budget Terminology Questions ........................................................................................................ 4 Senior Center Questions .................................................................................................................... 5 Special Projects Questions ................................................................................................................ 6 Vehicles ...................................................................................................................................................... 9 Development Impact Fees and Construction Taxes ................................................................... 10
Proposed Budget Questions
1. What were the (historical) impacts of previous CDTFA audits? a. The City was previously audited in FY 2012-13. When the City was informed of the potential impact of the audit, it set aside funding to cover the losses in assigned fund balance. The results of the audit were that taxes received by the City were allocated appropriately, and the City did not need to return any sales tax previously received. The assigned fund balance was released to unassigned fund balance.
2. What has the impact of the approximately $9M Covid-19 relief funding? a. On September 7, 2021, City Council approved the use of the American Rescue Plan Act of 2021 funding allocation. Staff recommended and City Council approved using the funding for Revenue Loss. Staff identified specific line items within each department to be funded by the American Rescue Plan Act revenues.
They primarily included City Work Plan, special project items, and core services such as law enforcement, library services, and street pavement maintenance.
The City's allocation of the American Rescue Plan Act of 2021 and the action to direct the funding toward Revenue Loss are projected to increase the General Fund's fund balance by $9.7 million.
Notable Accomplishments Questions
3. Page 22 - What are the results/recommendations derived from the "multimodal count sensors"?
a. Public Works and Innovation Technology are currently collecting data and will begin analysis later this month. Multimodal devices are installed at four intersections along De Anza Blvd (Homestead Rd, 280N, 280S, & Mariani Ave). 2 These devices distinguish and count various traffic types, e.g., pedestrian, car, and bicycle.
4. Page 25 - What's "backflow device testing"?
a. Backflow devices are part of the water system and belong to the individual property owners, including the City. They are typically located near the water meter and prevent water from flowing backward into the water system. These are regulated devices that require routine testing and reporting to document that they are functioning properly. These devices keep water from flowing back into the potable water system.
New Initiatives Questions
5. Page 26 - Adopt environmental protection standard conditions of approval (adopt objective standards): Has this happened or is under way? a. It was adopted and completed with the City Attorney's Office's (CAO) assistance in October of 2021.
6. Page 27 - Video Capture Camera Expansion: Is the completed? a. Video Capture Camera Expansion is a multi-year project. Cameras installed thus far include:
i. Cameras at all locations where cash drawers are located. ii. Cameras at all locations where safes are located
iii. Cameras at Service Center that cover all high-risk areas iv. Future projects include City facilities, entry/exit points, public spaces (not conference rooms) and high-risk areas.
7. Page 27 - Proactive Managed Risk and Security Monitoring: Where are the proactive monitoring and management tools that scan and resolve security vulnerabilities? a. These tools run 24/7. They are utilized on the City's computer network and assist in preventing cybersecurity threats by defining potential vulnerabilities and taking corrective action.
8. Page 29 - The current landfill agreement, established in 1989, expires in November 2023.
What is a new Landfill Agreement?
a. The City needs an agreement with a landfill to take the City's unrecyclable trash.
The City could create a new agreement with the existing landfill location or explore other options, but the City always needs a place to take the trash. This new agreement process will aim to consider all the available possibilities, including the possibility of routing trash through a material recovery facility that could "rescue" recyclables from the trash before the trash goes to the landfill. It could also involve more than one service provider, so it is a complex process that will have to take many factors into consideration
3 Budget Overview Questions
9. I hope to understand a bit about how each department create their Budget. Let's take Parks and Rec as an example.
a. The process for budget creation is similar for each department. The FY 2019-20 Adopted Budget was zero-based. Each department developed zero-based budgets for all programs based on three years of prior year actual expenditures.
Every December, staff reviews and updates the base budget. Staff removes any expenses that are no longer needed and adds any ongoing expenses approved by City Council since the last fiscal year. Salaries and benefits are budgeted based on employee pay rates and benefit rates. The City budgets the costs for all positions, including vacant positions. Materials are increased by the consumer price index (CPI), and contracts are increased by CPI, or the negotiated contract increase if that information is available. After the base is updated, departments may request additional one-time or ongoing funding by submitting budget requests. The City Manager has final approval for all requests included in the Proposed Budget for Council consideration.
10. Page 34 - The Special Revenue Funds will increase from $28.4 million to $33.1 million:
Why does the Special Revenue Funds not spent? Does the City have a plan to spend the Special Revenue Funds?
a. The increase from $28.4 million to $33.1 million represents fund balance. The increase in fund balance is primarily due to revenue in the BMR Housing Fund of $8 million but appropriation estimates of $1.2 million. This increase is offset by the planned use of fund balance of $1.7 million in the Transportation Fund.
11. Also, some of the actuals have consistently been much lower than the budgeted amounts. Is there some policy for the increases? Some look like they could be lowered. a. The actuals in this expense category have fluctuated over the last five years, most recently due to the pandemic. They have ranged from a high of $5 million (FY 2017-18) to a low of $3.2 million (FY 2013-14). FY 2019-20, affected by the onset of the pandemic, had expenses of $4.9 million despite the shelter in place order that when into effect mid-March, which likely impacted actual expenses that year. As provided in the Proposed Budget briefing handout, the difference between FY 2020-21 actual and FY 2021-22 budgeted material costs is due primarily to software, utility, fuel, irrigation replacement, and printing and general supplies in Parks and Recreation.
The City does not have a policy on materials. However, it has instructions and procedures describing how to budget for base budget materials. The FY 2019-20 Adopted Budget was zero-based; staff analyzed all functions for their needs and costs and justified all expenses. Every December, staff reviews and updates the base budget. Staff removes any expenses that are no longer needed and adds any 4 ongoing expenses approved by City Council since the last fiscal year. Staff updates materials costs by a CPI escalator. After the base budget is updated, departments may request additional one-time or ongoing funding by submitting budget requests. The Director of Administrative Services reviews those requests for funding availability. The City Manager has final approval for all proposals included in the Proposed Budget for Council consideration. Given the anomaly of the last couple of years, staff will be reviewing the materials budget in the next couple of years to see if an adjustment is necessary.
12. What is the unassigned fund balance in the General Fund, currently? a. As of the FY 2021-22 Mid-Year Financial Report, unassigned fund balance in the General Fund was $37.2 million. In the FY 2021-22 Third Quarter Financial Report, which will be before Council on May 19, unassigned fund balance in the General Fund is projected to be $46.1 million. The increase is due to projected increases in sales tax revenue.
Budget Terminology Questions
13. Could you please more specifically define what falls under the budget category of Materials.
a. The definition of materials can be found on page 46 in greater detail and page 54 of the Proposed Budget in summary but with the addition of conference and training costs. Text from both those pages is included below:
i. Page 46: Materials and supplies represent items purchased for repair and maintenance, operational activities such as books, uniforms and recreation supplies, and office supplies.
ii. Page 54: All materials, conference, and training costs iii. In addition, the detailed account name will provide greater transparency to expenses being charged under materials. The detailed account name can be found in Appendix B or the City's interactive financial transparency portal, OpenGov.
14. What is Cost Allocation?
a. Beginning in FY 2013-14, the City allocated indirect and overhead costs based on a Cost Allocation Plan (CAP). In FY 2015-16, Matrix Consulting Group developed a full Cost Allocation Plan for the City. Matrix Consulting Group developed the plan based on Generally Accepted Accounting Principles (GAAP) and indirect cost allocation methods defined by the federal Office of Management and Budget's (OMB) Circular A-87.
Indirect costs are costs for services provided to multiple departments and programs. Central service providers (e.g., City Manager's Office, City Attorney's Office, Finance, Human Resources, Innovation Technology (IT), and City Hall 5 building maintenance) provide services to multiple departments and programs.
For example, the full cost of the Quinlan Community Center includes its direct costs (e.g., salaries, benefits, materials, and contracts) plus the indirect costs of services received from central service providers (e.g., finance, human resources, and IT). The Cost Allocation Plan allows the City to understand the full cost of providing specific services to the community more accurately. For example, the Cost Allocation Plan helps the City analyze the full cost of the Quinlan Community Center as if it were a stand-alone business; a stand-alone business would typically have costs for services such as finance, Human Resources, and IT.
The Cost Allocation Plan follows the double step-down method, which uses two steps to allocate costs fully. In the first step, the costs of central service programs are allocated to other central service programs and receiving programs. In the second step, the total costs (including costs allocated in the first step) of central service programs are allocated to the receiving programs only.
The model allocates costs to receiving programs based on an allocation base, which quantifies the use of each service. For example
• Human Resources benefits costs are allocated based on each program's number of FTE.
• Accounting costs are allocated based on each program's number of financial transactions.
• IT costs are allocated based on the number of computer and mobile devices assigned to each program.
Revenues are allocated directly to the program providing the service.
The FY 2022-23 Cost Allocation Plan was prepared using data from the last fiscal year (FY 2020-21).
Senior Center Questions
15. I wish to find out more about our Budget on senior center, including all the staffing.
That page has a row called "Cost Allocation", I wonder what that is. a. Pages 343 and 347 of the FY 2022-23 Proposed Budget shows the staffing in the Senior Center.
6 100-62-608 (Page 343)
100-62-623 (Page 347)
Each program budget includes a staffing table showing all the full-time benefitted staff in the program. Each department budget also presents a staffing table in the Department Summary of each department budget.
Cost Allocation is described above under Glossary of Budget Terminology.
Special Projects Questions
16. Provide the status of (dollar amount spent) for each of the FY 21-22 Special Projects.
Please remove the duplicative drone item.
a. Two items are mentioned for Drone: Skydio Drone and Drone Deploy. The actual drone (Skydio Drone) is procured out of Infrastructure hardware funds (310), while the software (Drone Deploy) is procured out of GIS applications funds (986). Drone deploy automates drone flights and allows for the capture, analysis, and storage of drone data.
17. Why are Sidewalk Curb and Gutter and asphalt items showing up as Special Projects when they are already in the Public Works Department Budget?
7 a. Sidewalk curb and gutter are annual requests. They are shown as a special project for enhanced transparency to show the cost of pavement maintenance.
18. There is some confusion as to what is a CIP item and what is a regular budget item. Don Burnett Bridge LED lighting shows up on both.
a. Don Burnett Bridge LED lighting is a request for Streets Maintenance, not CIP.
There are City Bridge Maintenance Repairs and City Lighting LED Transition Assessment projects in CIP, which are different projects.
19. Lawson Middle School Bikeway is showing ups as a Special Project for FY 22-23 when it is not approved by Council, please remove. I believe it should be a CIP item as well.
Planned Transportation Project, FY 22-23 has $80k allocated to it and no description, please remove.
a. The two requests in Transportation are for work plan items: Lawson Middle School Bikeway Feasibility Study ($40K) and Vision Zero WP22-015 ($80K). They are not CIP projects. The projects will be removed if Council does not approve them as part of the City Work Program. The Final Budget will incorporate any changes approved by City Council as part of the City Work Program.
20. Infrastructure 610-34-310 has Special Projects related to parks: Internet Service to 3 parks, and Pilot digital signage to 1 park. This needs to be evaluated in terms of Park equity. What parks are having these upgrades?
a. This project continues the FY 2021-22 project to add internet to Portal Park, Wilson Park, and Creekside Park. These parks were selected due to their proximity to City Hall – allowing staff easy access during implementation and testing. For FY 2022-23, the project moves west to Memorial Park, Jollyman Park, and finally Monte Vista. The below map may be helpful.
21. Fuse Fellow, under Economic Development should not be listed as a Special Project, in my opinion, because it is hiring someone for an unknown purpose. Please remove. a. As part of the FY 2022-23 budget proposal process, staff requested funding for a Fuse Corps fellow to assist with the implementation of various economic development initiatives. At the time, examples of these initiatives included business outreach, small business support, and anticipated future work items for
8 the Division. Having access to a seasoned private-sector executive without a long-term financial commitment appeared to benefit the City.
Additionally, since the post-pandemic business recovery has not been uniform, there is an interest in further enhancing economic prosperity by leveling the playing field and implementing solutions to lower barriers for women and minority-owned small businesses. The Fuse Corps organization is especially interested in supporting equitable economic development approaches.
Subsequent to submitting this proposal, a key factor emerged that has led staff to reassess this budget proposal, which was the updated cost-sharing model parameters. Until recently, Fuse Corps supported a 50/50 cost-sharing model over a two-year period. However, staff recently learned that Fuse Corps does not guarantee this model and that the City may have to bear the full cost. This has led staff to reconsider how best to move forward with Council prioritized work items.
Alternatively, the same goal of adding bandwidth could be accomplished with a two-year limited-term analyst to support the work of the Division for the same Budget. If approved, this would expand staff's bandwidth, allowing for a broader portfolio of Council priority items to be implemented during the next fiscal year.
City Manager response – CC member Moore, please remember that individual Council members may not give direction, or influence, staff. We would need the full Council to decide on this item and any other items you have requested to be removed.
22. What is the policy around adding these Special Projects to each department? Why are these not part of the Work Program? There should be some policy regarding dollar value, or ranked necessity, just as Council has to prioritize. Shouldn't there be a Study Session just addressing the Special Projects, since many of us do not know what they are, for instance the Fuse Fellow? If that cannot be done, then we really should not be approving them at all and take them as an appropriations request after the Budget is approved.
a. City Manager response – Special projects are essentially operational in nature, rather than policy. These projects would be considered by the City Manager for approval for the normal operations of the City. To bring such a list to Council goes against the Council-Manager form of government. The City Manager is 9 given the authority for the operations of the City, which these types of items/projects fall under.
Departments, on an annual basis, as part of the budget process are asked to evaluate operational needs, both one-time (special projects) and ongoing. If there is a need for additional funds above their existing base budget the department makes a proposed budget request. The Director of Administrative Services reviews that request for funding availability. The City Manager has final approval for all requests included in the Proposed Budget for Council consideration. Council work program items are also added to the special project list once approved.
Departments begin preparing the following year's base budgets in December and their special project requests in February for the fiscal year starting July 1.
Sometimes requests come up between July and June that departments didn't know about the previous February, so there may be special project requests at Q1, Mid-year, or Q3.
If departments budget a special project in any given fiscal year and do not complete the project, they are allowed to carry over the funds for one fiscal year.
Since the Budget has already been approved by Council, staff does not request it again, but carryover requests are included in the First Quarter Financial Report of the following year.
Attachment B shows FY 2021-22 special projects and their current status. The list of FY 2022-23 special projects can be found on pages 36-37 of the Proposed Budget document.
Vehicles
23. Provide a listing of all of the vehicles owned by the City and the year. Provide the vehicle replacements/purchases for the past 5 years.
a. See Attachment C for a list of vehicles owned by the City. The vehicles purchased within the past five years are noted.
24. When our vehicles fully depreciate on the books, what happens to them? I would like to see all records of sales or disposition of former City vehicles for the past seven years. a. Nothing happens to the vehicles from a depreciation standpoint, assuming they are still in good condition and usable. They would stay on the list of fixed assets as the City would still own them. Once they are deemed past their useful life, 10 they would be sold/auctioned and removed from the fixed assets. See Attachment C for a list of depreciated, disposed/sold, and current vehicles.
Development Impact Fees and Construction Taxes
25. What would the future anticipated development impact be? Aren't the impact fees from Vallco only for the actual impacts and that money cannot be reassigned, for example wouldn't a park impact fee be only for parks, a BMR fee for BMR? And if this is true, how in the Budget, or where is this money assigned? What other anticipated development funds would there be?
a. Yes, revenues from impact fees cannot be reassigned. Revenues from Park Dedication fees and BMR Housing Mitigation fees fund expenditures in the Park Dedication Fund and BMR Housing Fund, respectively.
Park Dedication fee revenues are in Other Taxes (Accounts 406-409, 406-410, and 406-411) in the Park Dedication Fund (Fund 280). OpenGov views showing Park Dedication fee revenues are now available in the Annual Actuals and Annual Budget reports:
• Park Dedication Actual Revenues
• Park Dedication Budgeted Revenues
These views can also be created by filtering Funds to "Park Dedication" and filtering Revenue Type to "Other Taxes."
BMR Housing Mitigation fee revenues are in Other Taxes (Account 406-404) in the BMR Housing Fund (Fund 265). OpenGov views showing BMR Housing Mitigation fee revenues are now available in the Annual Actuals and Annual Budget reports:
• BMR Housing Mitigation Actual Revenues
• BMR Housing Mitigation Budgeted Revenues
When new development projects are approved and permitted, staff will update Council on any additional revenues. In addition to impact fees, if a property is redeveloped, the City will receive additional property tax revenues based on the new assessed value. Sales, Property, and Transient Occupancy taxes may all be impacted depending on the businesses included in the development.
26. What would the one-time construction tax be for Westport and Vallco? Where would these funds be assigned?
a. The construction tax would be $304,810.57 for Westport and $10,273,731.40 for Vallco. The actual construction tax will depend on the construction tax rates 11 effective at the time of the submittal of the building permit application. The current construction tax rates are attached (Attachment A) and are available under Fees > Construction Tax at https://www.cupertino.org/our- city/departments/community-development/building/building-forms-fees.
Westport Project
Project Description from Planning Website:
Development proposal to demolish a 71,250 square foot retail center (The Oaks), remove and replace 74 protected trees, and construct a mixed-used development consisting of 267 housing units (88 Rowhouse/Townhomes, 179 senior apartments of which 48 are senior affordable apartments) 27 memory care rooms, and 20,000 square feet of commercial space.
267 Units X $863.71 = $230,610.57
20,000 SF Commercial Space X $3.71 per SF = $74,200
Total Westport Construction Tax = $304,810.57
Vallco Project
Project Description from Planning Website:
Sand Hill Property Company filed an application with the City of Cupertino on March 27, 2018 entitled "Vallco Town Center Project Application pursuant to SB 35." The project is a mixed use development with 2,402 units of housing, approximately 1.81 million square feet of office space and 400,000 square feet of retail uses.
2,402 Units X $863.71 = 2,074,631.40
2.21 Million SF Commercial/Office Space X $3.71 per SF = $8,199,100.00 Total Vallco Construction Tax = $10,273,731.40
Revenues from construction taxes are in Other Taxes (Account 406-401) in the General Fund (Fund 100). The revenues are in the General Fund.
OpenGov views showing Other Tax revenues are now available in the Annual Actuals and Annual Budget reports:
• General Fund Other Taxes Actual Revenues
• General Fund Other Taxes Budgeted Revenues
27. Who updates the Construction Tax rates? How often are they updated? 12 a. Construction Tax rates are updated quarterly by the Community Development Department.
Date:
Adopted per Ordinance #1224, Municipal Code Section 3.32.030 imposes an excise tax for any building, or portion thereof, or any mobile home lot, in the City.
Municipal Code Section 3.32.045 requires a quarterly adjustment per the latest publication of ll Urban Consumers All Items published by the United States Department of Labor, Bureau of Labor Statistics.
The adjusted fees as of EFFDATE are based on the latest publication of the PUBDATE index.
The new CPI is CPINEW the previous CPI was CPIPREV .
TAX RATE TABLE
Use Previous Tax Rate New Tax Rate
Residential, Mobile Homes, Mobile Home Lots
per unit
per unit
Industrial, Office, Commercial, and Quasi-
Public
per s.f. per s.f.
Civil and religious activities in the BQ zone:
The tax rate shall be fifty percent (50%) of the
rate charged for Industrial, office, commercial,
& Quasi-Public:
per s.f.
per s.f.
Hotel and Motel per room per room
CONSTRUCTION TAX NOTICE
CUPERTINO, CA 95014-3255
(408) 777-3228 - [email protected]
FY 2021-22 Special Projects Update Attachment B
Department Program Special Project Amended Budget CWP Status (Com pleted, Completed by Fiscal Year‐End, Completed next fiscal year (carryover) Innovation and Technology 300 Administration 750.079 ‐ Ada ptive Traffic Signaling 2,149 Yes Pro ject Completed Innovation and Technology 300 Administration 750.085 ‐ Multimodal Traffic Count 7,167 Yes Pro ject Completed Innovation and Technology 300 Administration 750.087 ‐ Pollution Monitorin g 25,000 Yes Funds Encumbered Innovation and Technology 300 Administration 750.107 ‐ Securit y Framework and Audit 60,000 Schedule to Be gin in June ‐ Bill PM Innovation and Technology 308 Applications 750.110 ‐ Accela Business License 25,000 Pro ject Completed Innovation and Technology 308 Applications 750.111 ‐ Campaign Docs 3,500 Pro ject Completed Innovation and Technology 308 Applications 750.112 ‐ City Data Services 1,500 Pro ject Completed Innovation and Technology 308 Applications 750.113 ‐ Community Climate Solutions 4,000 Pro ject Completed Innovation and Technology 308 Applications 750.114 ‐ Customer Svc Solution for CDD 65,000 Pro ject Completed Innovation and Technology 308 Applications 750.115 ‐ ERP Exploration 50,000 Vendor selected, Waitin g on New Finance Mgr to begin implementation, slated for August 2022 ‐ Nidhi PM Innovation and Technology 308 Applications 750.116 ‐ Esports 1,700 Pro ject Completed Innovation and Technology 308 Applications 750.117 ‐ Green Halo 7,860 Im plemented ‐ Monthly billing Innovation and Technology 308 Applications 750.118 ‐ Intranet Hub Consulting Svcs 20,000 Pro ject Completed Innovation and Technology 308 Applications 750.119 ‐ Lobbyist Reg System in Netfile 15,000 Work com plete, currently in user acceptance testing. Billed upon user acceptance Innovation and Technology 308 Applications 750.120 ‐ Performance Management App 32,000 Dela yed per request of Department ‐ Staff availability major issue Innovation and Technology 308 Applications 750.121 ‐ Pre‐Employment Assessment/Tests 5,000 Dela yed per request of Department ‐ Staff availability major issue Innovation and Technology 308 Applications 750.122 ‐ Public Engagement 20,000 Pro ject Completed Innovation and Technology 308 Applications 750.123 ‐ Redesign of City Website 45,000 Pro ject began in April. Billing will not occur until implementation begin ‐ Nidhi PM Innovation and Technology 310 Infrastructure 750.124 ‐ ActiveNet Additional Readers 9,000 Dela yed ‐ Vendor has new model card readers out this summer ‐ will procure then Innovation and Technology 310 Infrastructure 750.125 ‐ Council Votin g System and Timer 32,000 Pro ject began, put on hold until vendor has a web based solution. Current solution too cumbersome.
Innovation and Technology 310 Infrastructure 750.126 ‐ DUO MFA 19,500 Pro ject Completed Innovation and Technology 310 Infrastructure 750.127 ‐ Interactive Pro jector Sys/Games 7,000 Pro ject in Process ‐ Toan PM Innovation and Technology 310 Infrastructure 750.128 ‐ Line Locator with GPS 15,000 Funds Encumbered Innovation and Technology 310 Infrastructure 750.129 ‐ Redundant Satellite Network 10,000 De posit made with vendor ‐ waiting on equipment ‐ Benny PM Innovation and Technology 310 Infrastructure 750.130 ‐ Senior Center Access Controls 16,000 Pro ject not started ‐ Rescheduled for FY22‐23 Innovation and Technology 310 Infrastructure 750.131 ‐ Wireless Brid ge 12,400 Pro ject started this month ‐ Benny PM Innovation and Technology 310 Infrastructure 750.132 ‐ Wireless Netwk/Internet Park Exp 20,500 Pro ject 1/3 complete. Expenses are being corrected to be charged to this Special Project.
Innovation and Technology 986 GIS 750.166 ‐ AR McClellan Ranch 40,000 Pro ject started this month ‐ Adam PM Innovation and Technology 986 GIS 750.167 ‐ Data Governance & Data Warehouse 75,000 Pro ject started this month ‐ Teri PM Innovation and Technology 986 GIS 750.168 ‐ Drone Deploy 18,000 Pro ject Completed Innovation and Technology 986 GIS 750.169 ‐ ESRI Web Editor Licenses 10,000 Pro ject Completed Innovation and Technology 986 GIS 750.170 ‐ Online Svcs Subscription Fees 2,200 Monthl y Billing Innovation and Technology 986 GIS 750.171 ‐ Quinlan Touch Screen 40,000 Pro ject slated to start in June ‐ Benny PM Innovation and Technology 986 GIS 750.172 ‐ Rapid Plan 4,000 Pro ject Completed Innovation and Technology 300 Administration 750.173 ‐ CWP Lehi gh & SC Quarry 17,500 Yes Sensors installed in April. Monthly billing begins this month.
Innovation and Technology 310 Infrastructure 900.945 ‐ Fixed Asset Ac quisition 58,000 Sk ydio Drone purchased, and remaining Balance is a carryover for Power Wall Public works 820 Sidewalk Curb and Gutt 750.020 ‐ Annual Sidewalk Curb & Gutter 1,675,300 Com plete this fiscal year Public works 848 Street Lighting 750.025 ‐ Special Maintenance 94,000 Com plete Public works 804 Plan Review 750.038 ‐ Trash Capture 36,060 Com plete this fiscal year Public works 804 Plan Review 750.039 ‐ PW Scanning Project 64,009 Com plete this fiscal year Public works 801 Resources Recovery 750.041 ‐ HHW and PaintCare 25,200 In Pro gress ongoing. Funds set aside for annual billing.
Public works 807 Service Center Administ 750.043 ‐ Office Reconfiguration 132,481 In progress ongoing. Funds set aside to meet reconfigure requests as they arise due to space needs.
Public works 844 Traffic Engineering 750.061 ‐ Community Shuttle Pilot Program 1,198,264 Yes In progress ongoing Public works 853 Storm Drain Fee 750.062 ‐ Permeable Pavement 12,500 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 750.063 ‐ Rainwater Capture 750.063 ‐ Rainwater Ca pture 12,500 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 854 General Fund Subsidy 750.064 ‐ Low Income Cost Share 13,144 In progress ongoing. Funds expended as residents apply for City rebate program.
Public works 854 General Fund Subsidy 750.065 ‐ CUSD Joint Use Cost Share 8,706 Com plete this fiscal year.
Public works 804 Plan Review 750.067 ‐ VTC 2,000,146 On going ‐ The Rise Development Public works 800 Public Works Admin 750.071 ‐ Munici pal Water System 160,432 Yes On going ‐ agreement for operator Public works 804 Plan Review 750.072 ‐ Alternatives to City Hall 25,000 On going ‐ discussion with CIP Public works 813 Neighborhood Parks 750.074 ‐ Tot Lot Rubber Resurfacin g 80,000 Com plete this fiscal year.
Public works 813 Neighborhood Parks 750.075 ‐ Environmental Consultin g Svcs 14,000 Cancelled Public works 849 Equipment Maintenance 750.078 ‐ Mechanic Shop Hose Reels 17,925 Com plete Public works 844 Traffic Engineering 750.079 ‐ Adaptive Traffic Signaling 160,000 Yes Com plete Public works 845 Traffic Signal Maintenan750.079 ‐ Adaptive Traffic Signaling 13,156 Yes Com plete Public works 846 Safe Routes 2 School 750.080 ‐ Pedestrian Education 44,240 On going ‐ Safe Routes working with School Districts Public works 801 Resources Recovery 750.081 ‐ Trash Enclosure SWMP 2,500 cancelled Public works 802 Non Point Source 750.081 ‐ Trash Enclosure SWMP 2,500 cancelled Public works 855 Storm Drain Maintenanc750.082 ‐ SVC CTR IND Inspection 2,600 com plete 1 FY 2021-22 Special Projects Update Attachment B
Public works 801 Resources Recovery 750.084 ‐ Single Use Plastics Ordinance 100,000 Yes In progress Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 250,000 Yes Com pletion next fiscal year.
Public works 801 Resources Recovery 750.137 ‐ SB1383 Procurement Requirements 50,000 Com pletion next fiscal year.
Public works 808 McClellan Ranch Park 750.138 ‐ 4H Perimeter Fence Re placement 30,000 Com pletion this fiscal year.
Public works 811 BBF Ground Maintenanc750.139 ‐ Refinish Arbors 15,000 Com plete this fiscal year.
Public works 812 School Site Maintenance 750.140 ‐ Backflow Prevention Device Repl 6,000 Com plete Public works 813 Neighborhood Parks 750.140 ‐ Backflow Prevention Device Re pl 15,000 Com plete Public works 814 Sport Fields Jollyman CR750.140 ‐ Backflow Prevention Device Repl 4,000 Com plete Public works 813 Neighborhood Parks 750.141 ‐ Basketball Court Resurfacin g 20,000 Com plete next fiscal year.
Public works 814 Sport Fields Jollyman CR750.141 ‐ Basketball Court Resurfacing 10,000 Com plete next fiscal year.
Public works 825 Street Tree Maintenance 750.142 ‐ Ca ge conversion to Rope Shop 10,000 Com plete Public works 824 Overpasses and Medians750.143 ‐ Foothill Blvd Median Tree Work 30,000 Com plete Public works 825 Street Tree Maintenance 750.143 ‐ Foothill Blvd Median Tree Work 0 Com plete Public works 827 Bldg Maint City Hall 750.144 ‐ Electrical Preventive Maint 25,000 Com plete this fiscal year.
Public works 827 Bldg Maint City Hall 750.145 ‐ Fascia Re pair and Painting 60,000 Com plete next fiscal year, pending City Hall discussion.
Public works 827 Bldg Maint City Hall 750.146 ‐ Lower Floor Recar peting 70,000 Com plete this fiscal year, pending City Hall discussion.
Public works 827 Bldg Maint City Hall 750.147 ‐ Boiler Preventive Maintenance 5,000 Com plete Public works 828 Bldg Maint Library 750.147 ‐ Boiler Preventive Maintenance 5,000 Com plete Public works 830 Bldg Maint Quinlan Cen 750.147 ‐ Boiler Preventive Maintenance 5,000 Com plete Public works 828 Bldg Maint Library 750.148 ‐ Exterior Door Painting 6,000 Com plete Public works 838 Comm Hall Bldg Maint 750.148 ‐ Exterior Door Paintin g 4,000 Com plete Public works 829 Bldg Maint Service Cente750.149 ‐ Emergency Power Upgrades 28,000 Com plete Public works 829 Bldg Maint Service Cente750.150 ‐ Shop Building Roof Recoating 50,000 Com plete Public works 829 Bldg Maint Service Cente750.151 ‐ Storage Shed Replacement 7,000 Com plete Public works 829 Bldg Maint Service Cente750.152 ‐ Locksmith Training 4,000 Com pletion next fiscal year.
Public works 832 Bldg Maint McClellan Ra750.153 ‐ Gift Shop Exterior Painting 20,000 Com plete Public works 836 Bldg Maint Sports Cente 750.154 ‐ Exterior Lighting Improvements 24,000 Com plete Public works 836 Bldg Maint Sports Cente 750.155 ‐ Exterior Painting 45,000 Com pletion next fiscal year.
Public works 836 Bldg Maint Sports Cente 750.156 ‐ Multipurpose Rm Hardwd Fl Refin 20,000 Com plete Public works 836 Bldg Maint Sports Cente 750.157 ‐ Door Refinishing 15,000 Com plete Public works 836 Bldg Maint Sports Cente 750.158 ‐ Locker Rm Bench Refinishing 5,000 Com plete Public works 838 Comm Hall Bldg Maint 750.159 ‐ Water Bottle Fillin g Station 13,000 Com pletion this fiscal year.
Public works 841 BBF Facilities Maintenan750.160 ‐ Pool Water Bottle Fill Station 13,000 Com pletion this fiscal year.
Public works 841 BBF Facilities Maintenan750.161 ‐ Pool Cover Replacement 11,000 Com plete Public works 841 BBF Facilities Maintenan750.162 ‐ Uninterrupted Power Supply 5,000 Com plete Public works 844 Traffic Engineering 750.163 ‐ VMT to LOS Standards 130,000 Com pletion next fiscal year.
Public works 846 Safe Routes 2 School 750.165 ‐ Ridin g for Focus Program 49,000 Com pletion next fiscal year.
Public works 801 Resources Recovery 750.174 ‐ New Lndfill Agrmnt/Solid Wst con 350,000 In progress, ongoing.
Public works 825 Street Tree Maintenance 900.911 ‐ Trees and Bad ges 0 Com plete Public works 821 Street Pavement Mainten900.921 ‐ Annual Asphalt Project 4,437,666 Award this fiscal year.
Public works 844 Traffic Engineering 900.923 ‐ Apple Campus 2 71,100 Com plete Public works 845 Traffic Signal Maintenan900.937 ‐ T/S Intersc Modif 47,707 Com pletion this fiscal year.
Public works 828 Bldg Maint Library 900.945 ‐ Fixed Asset Acquisition 22,362 Com plete Public works 829 Bldg Maint Service Cente900.945 ‐ Fixed Asset Acquisition 0 Com plete Public works 836 Bldg Maint Sports Cente 900.945 ‐ Fixed Asset Acquisition 0 Com plete Public works 841 BBF Facilities Maintenan900.945 ‐ Fixed Asset Acquisition 0 Com plete Public works 985 Fixed Assets Acquisition900.945 ‐ Fixed Asset Acquisition 1,075,996 Com plete Public works 812 School Site Maintenance 900.990 ‐ Special Projects ‐ PW 25,000 Com pletion this fiscal year.
Public works 813 Neighborhood Parks 900.990 ‐ S pecial Projects ‐ PW 25,000 Com pletion this fiscal year.
Public works 821 Street Pavement Mainten900.990 ‐ Special Projects ‐ PW 105,235 Com pletion this fiscal year.
Public works 833 Bldg Maint Monta Vista 900.990 ‐ Special Projects ‐ PW 25,000 Com pletion this fiscal year.
Public works 848 Street Lighting 900.990 ‐ Special Projects ‐ PW 208,000 Com pletion this fiscal year.
Parks and Recreation 601 Rec & Comm Svcs Admi 750.096 ‐ CWP Mental Health Support 10,000 Yes Carr yforward to next fiscal year.
Parks and Recreation 601 Rec & Comm Svcs Admi 750.098 ‐ CWP Senior Strategy 34,000 Yes On going. Need to carryforward to next fiscal year.
Parks and Recreation 601 Rec & Comm Svcs Admi 750.133 ‐ #CupertinoCares 75,000 Com pleted (due to conslusion of shut down order) Parks and Recreation 612 Park Facilities 750.134 ‐ Environ Edu Ctr Animal Dis plays 1,000 Com pleted by fiscal year end.
Parks and Recreation 601 Rec & Comm Svcs Admi 750.164 ‐ CWP Dogs Off Leash Area 5,000 Yes On going. Need to carryforward to next fiscal year.
Parks and Recreation 616 BBF Golf Course 900.945 ‐ Fixed Asset Ac quisition 64,900 On going. Need to carryforward to next fiscal year. 2 FY 2021-22 Special Projects Update Attachment B
Community development 701 Current Planning 750.007 ‐ The Hamptons 108,640 Com pleted Community development 701 Current Planning 750.009 ‐ Marina Plaza 80,145 On going. Need to carryforward to next fiscal year.
Community development 701 Current Planning 750.029 ‐ Vallco Town Center 516,748 On going. Need to carryforward to next fiscal year.
Community development 701 Current Planning 750.031 ‐ Westport 337,276 On going. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.032 ‐ General Plan 262,504 On going. Need to carryforward to next fiscal year.
Community development 713 General Building 750.036 ‐ Ongoing Bldg Recrd scan/conversn 14,387 On going. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.048 ‐ Urban Village 250,000 Awaitin g direction from City Council.
Community development 702 Mid Long Term Planning750.049 ‐ MuniCode Updates 25,000 On going. Need to carryforward to next fiscal year.
Community development 711 BMR Affordable Housin 750.050 ‐ Housing Strategies 5,044 Com pleted Community development 711 BMR Affordable Housin 750.051 ‐ City Plan to End Homelessness 300,000 Yes On going. Need to carryforward to fiscal year.
Community development 711 BMR Affordable Housin 750.052 ‐ Build ELI for Developmentally Disabled 250,000 Yes On going. Need to carryforward to fiscal year.
Community development 702 Mid Long Term Planning750.055 ‐ Dark Sky 10,000 Yes On going. Need to carryforward to next fiscal year.
Community development 714 Construction Plan Check750.067 ‐ VTC 20,043,334 On going Building plan review and inspections. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.090 ‐ Residential/Mixed Use Design 258,322 Yes On going. Need to carryforward to next fiscal year.
Community development 701 Current Planning 750.091 ‐ Banning Gas Powered Leaf Blowers 1,158 FY18/19 Ongoing. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.092 ‐ General Plan Auth Process 6,500 Yes Com pleted by fiscal year end.
Community development 711 BMR Affordable Housin 750.094 ‐ Housing Survey 15,293 Com pleted Community development 702 Mid Long Term Planning750.100 ‐ CWP Development Accountability 10,000 Yes On going. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.101 ‐ CWP RHNA and Gen Plan Update 1,069,248 Yes On going. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.102 ‐ CWP Sign Ordinance Update 25,000 Yes On going. Need to carryforward to next fiscal year.
Community development 700 Community Developmen750.104 ‐ CWP Homeless Jobs Program 200,000 Yes On going. Need to carryforward to next fiscal year.
Community development 702 Mid Long Term Planning750.135 ‐ Laserfiche planning map scanning 30,000 On going. Need to carryforward to next fiscal year.
Community development 714 Construction Plan Check900.923 ‐ Apple Campus 2 404,280 Com pleted Administration 122 Sustainabilit y Division 750.018 ‐ Climate Action Plan 351,651 Yes Com pleted by fiscal year end (or very shortly after depending on Council agenda) Administration 122 Sustainabilit y Division 750.019 ‐ Em ployee Commute Program 26,500 Prior Continue to next fiscal year, pilot continuing due to pause from pandemic Administration 122 Sustainabilit y Division 750.069 ‐ Sustainable Infrastructure Audit 10,000 Su pporting CIP project. Completed by next fiscal year. Need to carryforward to next fiscal year.
Administration 632 Comm Outreach & Neig 750.097 ‐ CWP Revamp Block Leader/NW prgrm 1,500 Yes Scheduled to complete this FY but delays in recruitment may cause it to extend slightly past year‐end.
Administration 633 Disaster Preparedness 750.099 ‐ CWP Personal Pre pared Campaign 10,000 Yes Com pleted by fiscal year end.
Administration 705 Economic Development 750.103 ‐ CWP Re gulate Diversified Retail 5,000 Yes Com pleted by fiscal year end.
Administration 122 Sustainabilit y Division 750.106 ‐ Electric Cookin g Workshop Series 6,400 Com pleted by next fiscal year. Need to carryforward to next fiscal year.
Administration 305 Video 750.108 ‐ EOC Control System Upgrade 15,000 Com pleted by fiscal year end.
Administration 305 Video 750.109 ‐ Radio Windows 10 Replacement 10,000 Com pleted by next fiscal year. Need to carryforward to next fiscal year.
Administration 705 Economic Development 750.136 ‐ Tar geted Mkting Prg Ass Sm Bus 9,100 Prior Com pleted by fiscal year end.
Administration 305 Video 900.945 ‐ Fixed Asset Acquisition 6,825 Com pleted Administration 305 Video 900.995 ‐ Special Projects ‐ CDD/I&T 36,572 Com pletion by next fiscal year. Need to carryforward to next fiscal year.
Total 39,044,032
3 Vehicles List Attachment C
Master Asset ID Year Make Model Asset Description Purchased in Last 5 Years Count
Depreciated Assets Still In Use
4838 2007 HONDA CIVIC HYBRID #46 2007 HONDA CIVIC HYBRID 4854 2006 FORD F550SD #38 FORD ALTEC BOOM
4919 2008 GMC 5500 #D6 2008 GMC 12" DUMP
4943 2008 FORD F350SD #31 2008 FORD F350 PICK-UP
5111 2009 FORD F550 #57 TRUCK REPLACEMENT-AERIAL
5207 2011 FORD ESCAPE #452 2012 FORD ESCAPE HYBRID
5218 2012 FORD F550 #429 2012 FORD F550
5218 2017 FORD F550 #429 TRUCK BODY TSF
5219 2012 FORD E350 #424 2012 FORD E350
5232 2012 FORD F350 #413 2012 FORD F350
5233 2012 FORD F350 #425 2012 FORD F350 TRUCK
5234 2012 FORD F350 #449 2012 FORD F350 TRUCK
5235 2012 FORD F350 #498 2012 FORD F350 TRUCK
5236 2012 FORD F350 #478 2012 FORD F350 TRUCK
5236 BED FOR TRUCK #478
5237 2012 FORD F350 #489 2012 FORD F350 TRUCK
5363 2014 FORD CMAX #411 2014 FORD C-MAX
5350 2014 FORD F350 #420 2014 FORD F350
5264 2012 FORD F350 #455 2012 FORD F350 TREES/ROW
5265 2012 FORD F150 #448 2012 FORD F150 4X4
5268 2013 FORD F550 #459 2013 FORD F550
5282 2013 FORD F150 #495 2013 FORD F150
5296 2013 FORD F350 #409 2013 FORD F350
5314 2013 FORD F350 #417 2013 FORD F350
5315 2013 FORD F350 #418 2013 FORD F350
5332 2014 FORD F250 #416 2014 FORD F250
5333 2014 FORD F350 #428 2014 FORD F350
5349 2014 FORD F350 #470 2014 FORD F350 UTILITYBED
5912 2015 FORD TRANSIT 350 New Facilities Van #400
5913 2015 FORD TRANSIT 350 Replace#14 - New#414
Total Depreciated Assets Still In Use 30
Disposed/Sold Vehicles
3971 1999 FORD CROWN VICTORIA #D37 CROWN VICTORIA '99
4100 2000 FORD RANGER #65 FORD RANGER '2000'
4355 FORD F650 #D66 F650 CHIPPER TRUCK
4767 2005 FORD CROWN VICTORIA #43 FORD POLICE INTERCEPTOR 05 1 Vehicles List Attachment C
Master Asset ID Year Make Model Asset Description Purchased in Last 5 Years Count
4865 2008 FORD F350 #44 2008 FORD F350 PICK-UP
4875 2008 FORD F350 #27 2008 FORD F350 PICK-UP
4920 2008 FORD CROWN VICTORIA #92 2008 FORD CROWN VICTORIA 4980 2008 FORD F150 #1 2008 FORD F150 TRUCK
4847 1983 FORD GRUMMAN FORD 1983 GRUMMAN
Total Disposed/Sold Vehicles 9
Vehicles With Current Value
5605 2016 FREIGHTLINER M2 GDTN2VOCV04C 2016 M2-106 Aerial Truck 5612 2016 FORD FUSION ENERGI SE 2016 Ford Fusion Old #51, New # 410 5613 2016 FORD FUSION ENERGI SE 2016 Ford Fusion Old # 85, New # 485 5614 2016 FORD FUSION ENERGI SE 2016 Ford Fusion Old #87, New # 421 5616 2016 FORD FUSION ENERGI SE 2016 Ford Fusion Old # 53, New #453 5617 2016 FORD FUSION ENERGI SE 2016 Ford Fusion Old # 26, New # 426 5618 2016 FORD CMAX ENERGI 2016 Ford Cmax #415
5619 2016 FORD FOCUS ELECTRIC 2016 Ford Focus # 454
5637 2015 FORD FOCUS ELECTRIC 2015 Ford Focus Electric, Old #88, New #488 5641 2016 FORD F150 2016 Ford F150
5410 2014 FORD CMAX HYBRID #412 2014 FORD CMAX
5443 2015 FORD TRANSIT 350 #15 2015 FORD TRANSIT
72 2015 FORD F350 REPLACE#81 NEW #481 CHARGE BACK 8503/2015 FORD F350 73 2015 FORD F350 REPLACE#63 NEW #463 CHARGE BACK 8312/2015 FORD F350 74 2015 FORD F350 REPLACE #94 NEW #494 CHARGE BACK8315 /2015 FORD F350 75 2015 FORD F550 REPLACE #7 NEW #407 CHARGE BACK 8408/2015 FORD F350 5842 2016 FORD F350 2016 Ford F350 #474
5843 2016 FORD F350 2016 Ford F350 #422
5844 2016 FORD F350 2015 Ford F350 #475
5845 2015 FORD F550 Accessories Addtions to F/A #462
5846 2016 FORD F350 New #461 2016 Ford F350
5847 2015 FORD F550 2015 Ford F550
5849 2016 FORD F150 2016 F150 replacing #82 with #482
5853 2016 FORD F550 2016 F550 Aerial Lift Truck #D421
5851 2017 FORD F350 Replacing #19 w/ #496 2017 F350
5850 2017 FORD F350 New vehicle #497 grounds/median share 5854 2016 FORD F350 2016 F350 #467
5856 2017 FORD F550 2017 Ford Truck F-59
5860 2017 FORD F350 Replacing #47 w/ #447
5861 2017 FORD TRANSIT CONNECT Replace #5 with #405
2 Vehicles List Attachment C
Master Asset ID Year Make Model Asset Description Purchased in Last 5 Years Count
5862 2017 FORD F150 2017 Ford Truck F150 Brian New 436
5863 2017 FORD F350 Replace Truck #32 w/ #432 2017 Ford F350 5864 2017 FORD F350 New Truck #483
5866 2017 FORD F350 2017 Ford F350 replacing #73 with #473 Yes 5867 2017 FORD F550 2017 F550 replacing #30 with #430 Yes 5872 2016 FORD F550 2016 F550 Aerial Truck Yes
5874 2017 FORD F550 New #433 2017 Ford Truck F550 Yes
5217 2017 FORD F550 New vehicle body for #479 Yes
5892 2017 FORD E450 ARES Communication Van, Asset ID 469 (Qty = 2) Yes 5893 2012 FORD F550 Dump Truck #10 Replacement, Asset ID 491 Yes 5895 2017 FORD F-350 SD 2017 F350 Super Duty Truck with Liftgate, Asset ID 486 Yes 5896 2018 FORD F150 2018 Ford 150 Truck , Asset ID 465 (Ranger replacement) Yes 5897 2017 FORD F-350 SD 2017 Ford 350 Super Duty (Rock Wall) Truck, Asset ID 490 Yes 5898 2017 FORD F350 2017 F350 Super Duty Truck without Liftgate, Asset ID 440 Yes 5899 2017 FORD F350 2017 F350 Super Duty Truck without Liftgate, Asset ID 435 Yes 5900 2018 FORD Escape 2018 Ford Escape, Asset IE 451 Yes 5901 2017 FORD EXPLORER 2017 4-Door Ford Explorer, Asset ID 402 (Pool vehicle) Yes 5908 2017 FORD F550 SD 2017 F-550 Altec Model , Asset ID 403 Yes 5910 2018 FORD F350 2018 Ford Truck Transit Wagon, Asset ID 493 Yes 5911 2018 FORD TRUCK XL WAGON LMB 2018 Transit Connect Pool Van Asset ID 460 Yes 6006 2019 FORD FUSION ENERGI 2019 Fusion , replacing Veh37 Yes 6007 2019 FORD POLICE RESPONDER Police Responder Hybrid Sedan, Veh443 Yes 6008 2019 FORD POLICE RESPONDER Police Responder Hybrid Sedan, Veh492 Yes 6009 2019 FORD FUSION ENERGI Ford Fusion, replacing Veh65 Yes 6010 2018 FORD F-750 Fleet: 2018 F-750 Diesel Base Crew Cab Yes 6011 2019 FORD F-250 XL HYBRID Fleet:VEH401 2019 Ford F-250 (Replacement for VEH1) Trees&Row Yes 6219 2019 FORD F-350 Replacement for VEH39 (Trees&Row) Scelzi Quote 147297 Yes 6220 2019 FORD F-350 Replacement for VEH23 (Grounds) Scelzi Quote 147286 (vehicle) Yes 6221 2019 FORD F-350 Replacement for VEH44 (Grounds) Scelzi Quote 147286 Yes 6231 2019 FORD F-550 Replacement for VEH84 (Trees&Row) Scelzi Quote147258 Yes 6243 2020 FORD F-350 2020 Ford F350 Cab for Trees/ROW (Schmitt) Yes 8003 2020 FORD F-650 Fleet - 2021 Ford F650SD Diesel V8 Yes 8009 2020 FORD F-350 2020 Ford Truck VIN 1FDRF3E62LED86881 Yes 8015 2020 FORD F-250 Fleet - 2020 Ford Truck S-DTY F-250 Yes 8016 2020 FORD F-250 Fleet - 2020 Ford Truck S-DTY F-250 Yes 8012 2020 FORD RESPONDER HYBRID FY19-20 VIN 3FA6P0AU7LR194835 Yes 8001 2020 FORD RANGER FY19-20 VIN 1FDER1AH9LLA36452 Yes 8022 2021 FORD F-150 TOWNE FORD Yes
3 Vehicles List Attachment C
Master Asset ID Year Make Model Asset Description Purchased in Last 5 Years Count
Total Vehicles with Current Value 68
Total All Vehicles 107
4 Additional Proposed Budget Questions and Responses
1. May we have a code listing for all of the departments along with the codes when expenditures are assigned? I believe this would be 5 sets of numbers starting with the three sets of budget unit numbers. This will help follow Budget items more easily if we had a table. a. Staff will provide the complete GL account codes for the Final Budget hearing.
FY 2021-2022 Special Projects Update Questions/Comments:
2. Under Special Projects FY 2021-2022 Update attachment, when did the Council approve the VTC $2,000,146 for The Rise Development? This was not on the FY 2021-2022 Adopted Budget Special Projects list. Likewise, the $71k for Apple Campus 2. a. The Rise development special project was approved on March 3, 2020 as part of the FY 2019-20 Mid-Year Financial Report. The Special Projects FY 2021-22 Update shows the FY 2021-22 Amended Budget, so it includes projects that were carried over from prior fiscal years. The FY 2021-22 Adopted Budget only includes new appropriations approved in FY 2021-22.
3. In the FY 2021-2022 Adopted Budget, the CWP items are included with a total of approximately $1.8M, below those items are the Staff Department Special Projects items. The listings are more complete from last year such that the building being worked on is clearly noted. These items were able to fit portrait style on the page in last year’s Adopted Budget pages 49-50. May we have the descriptions following last year’s style.
a. An updated special projects report with the program code and program name is attached.
4. What happens to the unspent/incomplete jobs’ funding, as in how is it accounted for, and how do we know it is there?
a. If a project is complete, the unspent dollars become expenditure savings. If a project is not complete, the unspent funding may be carried over into the following fiscal year via year-end or encumbrance carryovers. Carryover appropriations are shown in the Amended Budget.
Vehicles List
5. The list of vehicles is interesting, please clarify what the vehicles are, Make, Model, Year. Several are missing. Some listings indicated that the new vehicle replaced a vehicle, but the disposing of the previous vehicle is not mentioned.
a. An updated Vehicles List with the make, model, and year is attached.
b. The list of disposals shows all vehicle disposals in the City’s Fixed Assets ERP module.
The City implemented the Fixed Assets ERP module in 2018, so vehicles disposed before then were not listed. Staff will work on providing a list of vehicles disposed before implementation of the module.
6. The vehicle listing includes what looks like Sheriff patrol cars, is this correct, because I would assume they provide their own vehicles per their contract? a. The police responder vehicles are assigned to the City’s Code Enforcement team. The Santa Clara County Sheriff’s Office would provide their own vehicles.