CITY COUNCIL STAFF REPORT
Meeting: June 7, 2022
Subject
Consider award of a construction contract for the Memorial Park Ponds Repurposing Project (Project 2022-03) for removal of concrete ponds at Memorial Park, including associated demolition, grading, drainage, minor paving, landscaping, and irrigation facilities.
Recommended Action
Award a construction contract for the Memorial Park Ponds Repurposing Project, authorizing the City Manager to execute a contract in the amount of $1,324,207.00 with Granite Rock Company, and authorize the Director of Public Works to execute any necessary change orders, up to the construction contingency amount of $132,420.70 (10% of contract amount), for a total authorized contract amount of $1,456,627.70.
Discussion
During the Parks and Recreation Master Plan (Master Plan) process, addressing the Memorial Park Ponds was a clear priority and the City Council provided direction to address these prior to completion of the Memorial Park Specific Plan process. Subsequently, the Memorial Park Ponds Repurposing Project was funded by the City Council in the Fiscal Year (FY) 2021-22 Capital Improvements Program (CIP), which was adopted on June 15, 2021 (Resolution No. 21-054). Additionally, this project was a high priority by the City Council in the FY 2021-22 City Work Plan, which was adopted on May 26, 2021. Both actions gave clear Council direction, and as such staff has proceeded with the project. In the normal progression of the project, staff has received bids for this project as further identified in this report.
The project will remove approximately 71,000 square feet (SF) of existing concrete pond lining, it will include backfilling and grading of the area, modification of the park irrigation system, and installation of landscaping, turf, and minor paving.
The project was designed with consideration for future work that may arise from a Master Plan and minimizes any duplication of effort. Approximately 85% of the expenditures under the contract would be necessary to prepare the site for future uses likely to be contemplated under the Master Plan. The purpose of the project is to enable the community to use the area while that planning process is completed.
The City of Cupertino (City) advertised the construction project on April 19 and opened bids on May 12. A total of four bids were received, with Granite Rock Company having submitted the lowest bid, which was approximately 86% of the engineer’s estimate.
Based on the design and the low bid results received, approximately $225,000 of the proposed improvements (or 15% of the project cost) could be affected by future work envisioned in the upcoming Memorial Park Master Plan (the proposed landscaping and irrigation improvements.) However, delaying the removal of the ponds until after the Master Plan is completed, and future improvements are designed, could result in construction cost increases that are commensurate with the cost of these potentially interim improvements. Therefore, staff recommends proceeding with the current project.
BIDDER
BOND
ADDENDA
BID TOTAL
Granite Rock Company
X
X
1,324,207.00
Azul Works
X
X
1,480,376.00
Galeb Paving, Inc.
X
X
1,539,608.00
Engineer’s Estimate
NA
NA
$1,540,000.00
QLM, Inc
X
X
1,560,764.23
The bid submission from Granite Rock Company was reviewed for completeness, and the contractor’s experience and qualifications were confirmed. It is determined that Granite Rock Company is responsive and that they are a responsible entity.
The work for this project is scheduled to start within 30 days of contract award date. The construction work is anticipated to be completed in 110 calendar days.
Further information on the project can be found at the City’s website in the CIP dashboard.
Sustainability Impact
This project is exempt from the California Environmental Quality Act (CEQA) under 14 C.C.R. Sections 15301 and 15304(a)-(b).
Fiscal Impact
The FY 2022-2023 CIP Budget includes the Memorial Parks Repurposing Project (budget unit 280-99-254.) Additional funds in the amount of approximately $150,000 will be encumbered for construction management and inspections. No additional funding is required. _____________________________________
Prepared by: Ayano Hattori, Project Manager
Reviewed by: Matt Morley, Director of Public Works
Reviewed by: Dianne Thompson, Assistant City Manager
Approved for Submission by: Jim Throop, City Manager
Attachments:
A – Draft Contract