CC 06-21-2022
Item No. 1
Study Session
Draft Climate
Action Plan 2.0
Presentation
Public Review Draft
Climate Action Plan (CAP) 2.0
June 21, 2022
• Dec 2020: Council input on carbon-neutrality goal
• Jul 2021 – ongoing: Public engagement process
• Nov 2021: Council reviewed high-impact measures
• Apr 2022: Public Review Draft CAP 2.0 published
• May 2022: Sustainability Commission input and recommendation • Jun 2022: Begin CEQA public comment period
Background
Pathway to a Carbon-neutral Cupertino
Energy Measures
BE-1 Reduce non-SVCE usage rate to 2% for residential and 10% for commercial by 2030 and maintain through 2040
BE-2
Electrify existing residential buildings to reduce annual residential natural gas usage from 129 therms per person in 2018 to at most 71 therms per person in 2030 and 16 therms per person in 2040
BE-3
Electrify existing commercial buildings to reduce annual commercial natural gas usage from 119 therms per person in 2018 to at most 90 therms per person in 2030 and 54 therms per person in 2040 BE-4 Require new residential and commercial development to be all-electric at time of construction
BE-5 Develop specific requirements for procurement of carbon-free fuels in lieu of natural gas for new projects that cannot be electrified Transportation and Land Use Measures
TR-1 Develop and implement an Active Transportation Plan to achieve 15% of active transportation mode share by 2030 and 23% by 2040 TR-2 Implement public and shared transit programs to achieve 29% of public transit mode share by 2030 and maintain through 2040
TR-3
Increase zero-emission vehicle (ZEV) adoption to 35% for passenger vehicles and 20% for commercial vehicles by 2030 and 100% for all vehicles by 2040
TR-4
Re-focus transportation infrastructure away from single-occupancy gasoline vehicles to support the bicycle/pedestrian, public transit, and ZEV goals of Measures TR-1, TR-2, and TR-3
TR-5 Electrify or otherwise decarbonize 34% of off-road equipment by 2030 and 35% by 2040
Zero Waste and Water Measures
W-1
Implement SB 1383 requirements and reduce communitywide landfilled organics 75% by 2025 and inorganic waste 35% by 2030 and reduce all waste 90% by 2040
W-2 Reduce overall waste disposed to garbage, recycling, and compost per capita by 15% by 2035
W-3
Meet or exceed the SB 1383 recycled organics products
procurement requirements and sequester or avoid at least 0.018 MT CO
2e per person by through 2045
WW-1 Reduce per capita water consumption 15% compared to 2019 levels by 2030 and maintain through 2040
WW-2 Support the SJ-SC RWF in implementing GHG emissions reduction projects
Nature and Adaptation Measures
CS-1 Increase carbon sequestration through tree planting by developing and implementing an Urban Forest Management Plan
CS-2 Leverage the carbon sequestration potential of open space and carbon removal
AR-1
Increase usage of natural infrastructure solutions such as bioswales, rainwater storage systems, and permeable pavements to enhance infrastructure resiliency
AR-2 Bolster emergency preparedness and response by integrating climate adaptation and improving climate-related communications AR-3 Strengthen community capacity and resilience through education, resources, and policies
AR-4 Update the Adaptation Strategy and Action Plan in coordination with the County of Santa Clara
Public Engagement Results
● 850+ direct
community
contacts
● 327 responses to
surveys
● 379 document
downloads
30-day CEQA Public Comment Period Jun 3 – Jul 5 Budget Requests (electrification master plan) Jul 7
City Council Adopts CAP 2.0 Aug
Begin CAP 2.0 Implementation Summer 2022
Next Steps
Recommended Action:
Provide feedback on the Public
Review Draft Climate Action Plan 2.0
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Item No. 15
Accela Licensing Contract
Presentation
City Council Meeting
Accela Licensing Contract
June 21, 2022
Innovation Technology
CC 06-21-2022 Item No. 15
Building Permits - Process, Issue, Collect Fees
Building Inspections – Schedule and Process
Planning Permits - Process, Issue, Collect Fees
Planning – Zoning Verifications
Public Works Permits - Process, Issue, Collect Fees
Business License – Process, Issue, Collect Fees
Code Service Requests
Accela’s Core Services
Accela Agreement
Accela - Land Management background
• First procured in April 2017 for $152,000
• Utilized by Building, Planning, Code Enforcement,
Public Works, Finance and Environmental Services
• One Stop Shop: Facilitate permitting, licensing,
inspection scheduling services and payment online
via the public portal.
• Efficient Operations during COVID Pandemic
Accela Agreement
Accela - Land Management background
• Accela generated $5,400,000 in fees over the past
year
• Acela is integrated with ERP Financial, Plan
Check system, GIS and Digital record system
Accela Agreement
Accela – Five Year Contract
Year Price
FY22-23 $247,863
FY23-24 $247,863
FY24-25 $247,863
FY25-26 $255,301
FY26-27 $262,961
Subtotal $1,261,851
10% Contingency $126,185
Grand Total $1,388,036
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Item No. 18
Brush
Abatement
Program
Presentation
Cupertino City Council
June 21, 2022
BrushAbatement Program
BrushAbatement Program
Wildfires are a growing community problem
Present a danger to people and properties
County Fire has authority to provide for life
safety and protection of property
City Code 16.40.200 requires homeowners to
maintain defensible space by removing brush
WUIDefined
Wildland- Urban Interface structures are
adjacent to wildland vegetation
Cupertino WUIArea
includes primarily western portions of
the City and homes within the
foothills of the Santa Cruz Mountains
Owner Responsibilities
Owner Responsibilities
Option 1: homeowner completes the required
work
Option 2: authorized contractor completes
the work, charges appearing on next property
tax bill
Inspection Schedule
February 25, letters mailed to all property owners
April 1, property inspections begin
May 24 and 26, re-inspections of non-compliant
properties
June 9, notices mailed to non-compliant property
owners
Recommended Action:
1. Conduct BrushAbatement Program hearing
to note objections of property owners having
their name on the listof properties that have
been non-compliant in removing brush; and
2. Adopt Resolution 22-077 ordering abatement
of public nuisance and potential fire hazard
pursuant to Cupertino Municipal Code ( Section
16.40.200) regarding Defensible Space ( brush)
and Resolution No. 22-055
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Item No. 19
Accounts
Payable for
period ending
December 20,
2021
Presentation
June 21, 2022
Accounts Payable ReportEnding
December 20, 2021
On March 15, 2022, City Council considered the
Accounts Payable report ending December 20,
2021 and directed staff to provide a report on all
payments made by the City to the Cupertino
Chamber of Commerce since 2015.
Background
Payments and support provided to the Chamber
are broken down by the following three
categories:
1. Payments
2. Festivals
3. Meeting Space
Analysis
TheCity has paid the Chamber a total of $218,197.91 for the period from January 2015to March 2022.
1. Payments
FiscalYear Payment Amount
FY14-15
Starting January 1, 2015)$ 10,425.00
FY15-16 $ 20,485.00
FY16-17 $ 25,215.00
FY17-18 $ 22,445.00
FY18-19 $ 50,720.47
FY19-20 $ 51,904.31
FY20-21 $ 27,503.13
FY21-22
As of March 1, 2022)$ 9,500
TOTAL $ 218,197.91
Amounts shown in table below represent what was approved by Council to support Chamber festivals which add up to $91,396.64.
2. Festivals
FiscalYear FeesWaived Costto the City
FY15-16 $ 4,212.25 $ 1,320.07
FY16-17 $ 4,212.25 $ 1,320.07
FY17-18 $ 12,159 $ 4.819
FY18-19 $ 15,069 $ 6,135
FY19-20 $ 15,451 $ 3,816
FY20-21* N/ A N/ A
FY21-22 $ 15,111 $ 7,770
TOTALS $ 66,214.50 $ 25,180.14
GRANDTOTAL: $91,396.64 * All festivals were cancelled in FY20-21 Year StatedPurpose Feeif Bookedas Non-Profit
2015 City/ Chamber event ( 1 meeting)$ 270
2016 City/ Chamber event, LAC (6 meetings)$ 375
2017 LAC (11 meetings)$ 495
2018 LAC (7 meetings)$ 315
2019 LAC (11 meetings)$ 495
2020 LAC (2 meetings)$ 90
2021 N/ A $ 0
2022 N/ A $ 0
TOTAL $ 2,040
3. Meeting Space
Chamber did not pay fees for meeting space where reservations were made by City staff. The amounts shown in table below represent the non-profit rate if applied for use of city-owned facilities.
Originally intended to serve as a state-of-the-art digital portal for visitorsand the community to support small businesses
Program to date has been significantly underutilized
Staff recommendation isto significantly revamp the current model to:
Expand focus to market citywide businesses
Explore in-house or alternate operation and maintenance models
Structure the gift card program to generate real-time
revenue for small businesses
I Love Cupertino Program
Fiscal Year Cost
FY17-18 $ 30,215
Logo concept and design ($ 1,000)
Website hosting ($ 1,081.85)
Database subscription ($ 1,383.62)
Domains, Project Conceptualization, Building content for social media, Facebook pages, Website design and layout ($ 5,000)
Website concept, design, layout, deployment ($ 21,750)
FY18-19 $ 25,175
Data subscription ($ 2,175)
Website hosting ($ 1,700)
Website & Maintenance ($ 21,300)
FY19-20 $ 5,557
Data subscription ($ 593)
Website hosting ($ 464)
Website Maintenance ($ 4,500)
FY20-21 $ 4,224
Member management subscription for business directory ($ 352/ month) FY21-22 $ 0
Total $ 65,170
I Love Cupertino Cost
Next Steps
Pending Council direction, staff can negotiate a future scope of work with the Chamber that will delineate the
terms of engagement, including:
Reporting requirements
Outlining proper payments for meeting space at City
facilities
Setting parameters around City staff time to be utilized only when aligned with City priorities and related
activities
Receive report and adopt Resolution No. 22-015
accepting Accounts Payable for the period
ending December 20, 2021.
Recommendation
Questions?
CC 06-21-2022
Item No. 20
Council
Subcommittee_
Cupertino
Historical
Society Update
Presentation
City Council
Historical Society
June 21, 2022
Agenda
Original Agreement
Previous Funding
City Council Subcommittee
Research Collected
Original Agreement
Agreement between City of Cupertino and
Cupertino Historical Society
July 6, 1992
1994
1996
PreviousFunding
2015 -$20,000
2016 -$15,000
2017 –$15,000
2018 -$15,000
2019 -$20,000 (individual budget line item)
2020 -$20,000 (individual budget line item)
2021 -$20,000 (one time allocation)
City Council Subcommittee
June 4, 2021
subcommittee formed
March 8, 2022
Staff and Council subcommittee met
ResearchCollected
Comparative analysis of other Santa Clara
County cities
How funds have been used Fiscal Year
2017-2021
Proposed use of funds Fiscal Year 2022-
2023
Funding through budget line item versus
Community Funding program
Subcommittee discussionitems
The purpose for the monetary allocation of an
ongoing budget line item of $20,000
Acceptance of Council Subcommittee
members ongoing attendance at monthly
board meetings at the beginning of the
calendar year; and
Council involvement and working together on
the future direction of the Stocklmeir and
Snyder-Hammond House properties
City Council
Historical Society
June 21, 2022
CUPERTINO HISTORICAL SOC
MUSEUM
June 21 City Council Meeting
ABOUT US
The mission of the Cupertino Historical Society and
Museum is to preserve and share Cupertino’s past,
strengthen our sense of community, and make Cupertino
history available for all.
The Cupertino Historical Society and Museum (CHSM) is
the city’s oldest (and only) cultural organization whose purpose is to preserve and present Cupertino’s unique
history. We have been bringing stories of our past to the community, our schools, and other organizations for over 54 years. Our collection spans over 100 years of
Cupertino’s history and contains more than 5,000 items
including manuscripts, graphics, photographs, books,
artifacts, oral histories, and other historically relevant objects accessible at our museum or on loan at other
organizations.
Vision: We aspire to represent all
Cupertino citizens as we meaningfully
share the ever-evolving story of
Cupertino with a broader audience.
MUSEUM DOCENT AND BOARD
MEMBER GAIL HUGGER WITH
THE QUINLAN CENTER
PRESCHOOL CLASS
TREASURER AND BOARD MEMBER
BILL KERR “DRIVES” THE KELLY
TRUCK, ONE OF OUR PRIZED
ARTIFACTS OFF OF THE TRAILER
INTO ITS NEW STORAGE.
GROUP PHOTO FROM OUR AMAZING TRIP CO- LED BY THE
OFFICE OF MAYOR PAUL AND CHSM —JUNE 11, 2022.
ANGEL ISLAND
LOVELY VISITORS TO OUR “WHO WORE IT
BEST” POP UP DURING THE TOYOKAWA
CHERRY BLOSSOM FESTIVAL.
SOURCES OF FUNDING AND INCOME
MEMBERSHIP
DONATIONS
FUNDRAISING EVENTS
LINE -ITEM CITY FUNDING
Renewals have been down in 2021, but we are hoping that when things open our membership will increase.
Donations and giving were up in 2021, compared to our
budgeted amount and giving in 2020.
Our expenses were double this year for the Annual BBQ;
however, we also raised quite a bit more money. Considering that we were not able to hold a large -scale in -person fundraiser in 2020, this boon was welcome.
Without this funding from the City of Cupertino, the deficit at which we continually operate is unsustainable.
4 CHSM: VALUE TO THE CITY OF CUPERTINO
MUSEUM AND ARCHIVE
• We provide, free of charge,
professional and ongoing archiving
services to the City of Cupertino.
• We are the official repository of the
city’s history, documents,
photographs, and records.
• All artifacts are kept in appropriate
museum -quality storage observing
archiving best practices.
• We offer exhibits pertaining to local
history and culture, including natural
history in the museum space
throughout the year.
RESEARCH +
INFORMATION CENTER
• We are a trusted resource for community
members seeking information about
property, family, or local history.
• As part of our public service, we answer
numerous questions on local history with
great frequency.
• We catalog and maintain many family
histories on local families.
• We have the only archive of original
Cupertino Courier Newspapers available
for researchers.
• We have supported the research of several
scholars, most notably, local historian Wes
Morse, whose forthcoming book on local
history is due out later this year.
COMMUNITY LOCUS
• We form fruitful and lasting partnerships
with local community organizations:
Toyokawa Sister Cities, Friends of the
Cupertino Library, Baer Blacksmith Shop,
etc.
• We offer a multitude of programming for
a variety of ages/audiences that
promotes a sense of place.
• Our volunteer program attracts
participants ranging in ages from 16 to
84. • Our interactive pop -up exhibit during the
Cherry Blossom festival drew around
3,000 people in one weekend!
If the City of Cupertino were to take on any of these three roles (among the many) we fulfill, it would come at costs in the hundreds of thousands of dollars in staffing, facilities, materials, etc.
HOW CHSM HELPS CUPERTINO ACCOMPLISH SPECIFIC
GOALS SET FORTH IN BOTH THE GENERAL AND MASTER
PLANS
MASTER PLAN GOAL LU -6 PRESERVE AND PROTECT THE CITY’S HISTORIC AND CULTURAL RESOURCES (P. 76)
How we help: through our museum programming, educational outreach, museum archive, collection maintenance, and historic advocacy work. We also partner with historic sties/venues to host events related to history.
GOAL LU -7 PROMOTE A CIVIC ENVIRONMENT WHERE THE ARTS EXPRESS
AN INNOVATIVE SPIRIT CULTURAL DIVERSITY, AND INSPIRE COMMUNITY PARTICIPATION.(P. 77).
How we help: we promote the work of local artists in our newsletter, through exhibits and our public programming. Some examples include, Crystal Tai and her translations of Chinese poetry, the art of Pete Emig, our upcoming retrospective on local painter Zoe Thompson, and traditional Chinese music.
FROM THE 2020 PARKS AND RECREATION MASTER PLAN: “CUPERTINO
IS A UNIQUE COMMUNITY AND RESIDENTS WANT PARKS THAT
EMPHASIZE THE COMMUNITY’S CHARACTER AND HERITAGE. MANY
RESIDENTS RECOMMEND INTEGRATING LOCAL HISTORY, ART, CULTURE
AND NATURAL RESOURCES INTO PARKS AND FACILITIES TO HELP PROVIDE RECREATION OPPORTUNITIES THAT REFLECT CUPERTINO’S UNIQUE CHARACTER.” (PAGE 26)
How we help: our exhibits, programming, partnerships with community organizations and stakeholders. Long term loan of blacksmithing equipment and artifacts at Baer Blacksmithing Shop, working to develop history walks around the Steven’s Creek Corridor and didactic panels along the Steven’s Creek Trail.
CUPERTINO HISTORICAL SOCIETY, INC.
2022 BUDGET
Category Budget 2022
INCOME
Donations & Operations $20,400
Fundraising Event Income $30,500
Memberships $7,800
Store Sales $650
TOTAL INCOME: $59,350
EXPENSES
Collections Storage $6,000
Fundraising Event Expenses $10,000
Insurance $6,100
Museum Operations $7,500
Office Expenses $6,225
Program Expenses $14,100
Staffing and Payroll (1 full-time and 1 part time staff) $70,790 TOTAL EXPENSES: $121,015
NET LOSS (-$61,665)
ADJUSTMENTS
4% Endowment Withdrawal $21,300
Reserve Withdrawal $20,365
City of Cupertino $20,000
Balance $0
When we received a lump sum from Lehigh to lease the
Snyder-Hammond property, for nine years, the Board wisely decided to set up a reserve account with that one-time sum of $120,000. As of May 31, 2022, the reserve account
balance is $$42,325. The purpose of the reserve account is to help “bridge the gap” to meet our budget deficit.
However, when the reserves are gone, they are gone.
RESERVE ACCOUNT
THE LAW OF ENDOWMENTS
The Uniform Prudent Management of Institutional Funds Act (UPMIFA). In California, the Board is subject to the rules on prudent investments as set forth in both the Corporations Code and UPMIFA. California’s UPMIFA includes the optional provision stating that an appropriation of greater than 7% of the average FMV of an endowment (averaged over the last three years) is presumptively imprudent. CHSM’s Board has elected to withdraw 4% of the fair market value annually.
LINE ITEM VS. COMMUNITY FUNDING GRANT
Parks and Recreation commission meeting dated April 4, 2019 —the Parks and Recreation Commission voted that the Cupertino Historical Society + Museum “Cupertino’s Official Archivist.”
(Minute: 1:57:22/2:58:14)
Commissioner Neesha Tambe
Parks and Recreation Commission
Meeting
April 4, 2019
“It seems very odd (for us) to designate an organization a formal partner of ours and then not give them any money . And that there doesn’t seem to be any point in having partnerships going forward if we’re not going to be putting our money where our mouth is . I would ideally like for that partnership to be something like a city line item now that it’s official, like Sister Cities is …if there’s a way that in the future we can push to have it treated like a Sister Cities Program instead of even coming through this grant process I would like to see that, but that’s the one that I would like to push a little bit more for .”
SUMMARY
While the Cupertino Historical Society + Museum
does have a dedicated membership and an
endowment that partially covers our operating
expenses, we need regular and meaningful
support from the City of Cupertino to continue
operating without incurring a serious deficit to our
quickly depleting reserves.
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Item No. 21
Fine Arts
Commission
Name Change
Ordinance
Presentation
City Council
FineArtsCommission
Name Change
June 21, 2022
Agenda
Fiscal Year 2021-2022 City Work Program
Santa Clara County Cities
Community Survey
Community Survey Results
Ordinance
FiscalYear 2021-2022City WorkProgram
Consider New Commissions and
Committees
Change the name of the Fine Arts
Commission
SantaClara County Cities
Community Survey
Open April 18 through May 13
Marketing
Engagecupertino. org
Social Media posts
Emailsblast
Commissioners shared survey
36 responses
Community SurveyResults
Ordinance
Chapter 2.80
Sections
19.102.040
19.148.050
19.148.060
19.148.090
Adopt name change
City Council
FineArtsCommission
Name Change
June 21, 2022
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Item No. 22
Environmental
Review
Committee
Ordinance
Presentation
City Council
June 21, 2022
Proposed Amendments to CMC
Chapter 2.84: Environmental Review
Committee
Background
Environmental Review Committee ( ERC)
established in 1990 (CMC 2.84)
Reviews discretionary projects that are not
categorically exempt to determine if an EIRis
required
Committee composition
1 Councilmember
1 Planning Commissioner
City Manager or designee
Public Works Director or designee
CDD Director or designee
Prior City Council Action
Feb.15, 2022: City Council held study session to
consider changes to City commissions and
committees
Directed staff to prepare an amendment to
CMC Chapter 2.84 to change ERC
composition to two members of the City
Council and one member of the Planning
Commission
Referred amendments to Committee
jurisdiction to the ERC
Recommended Action
Conduct a first reading and approve the
introduction of an ordinance amending Chapter
2.84 per Council direction