SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action would have no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance.
INTRODUCED at a special meeting of the Cupertino City Council on July 7, 2022 and ENACTED at a regular meeting of the Cupertino City Council on July 19, 2022 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
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Ordinance No. __________
SIGNED:
______________________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Christopher D. Jensen, City Attorney
________________________
Date
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Attachment A – Page 1
Attachment A – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE CHAPTER 2.84: ENVIRONMENTAL
REVIEW COMMITTEE
Chapter 2.84 of the Cupertino Municipal Code set forth below is amended as follows:
2.84.010 Established–Composition.
The Environmental Review Committee (ERC) of the City is established. ERC shall consist of one two City Council persons, and one Planning Commissioner, the City Manager, the Director of Public Works and the Director of Community Development or their designated alternates.
In addition, the chairperson may appoint one at-large nonvoting citizen member to the committee. The at-large member shall receive all agendas, notifications and materials which other members receive and shall be entitled to participate in all discussions at ERC meetings in the same manner as other members of the committee. The at-large member would serve a term of one year; provided, that he or she may be removed at the pleasure of the chair.
2.84.020 Terms of Office.
The terms of staff members are ongoing unless changed by action of the City Council. The term of the City Council persons and Planning Commissioner shall be reviewed periodically by the City Council and Planning Commission respectively for reappointment or a new appointment. Because this Committee is composed of staff and members of other legislative bodies, it is not directly governed by the Resolution of the Cupertino City Council which governs advisory bodies.
2.84.030 Chairperson.
The Committee shall elect its chairperson and vice-chairperson from among its members and shall appoint a secretary. The secretary need not be a member of the Committee.
2.84.040 Meetings–Quorum.
A. The Environmental Review Committee shall establish a regular time and place of meeting and rules of conduct thereof and shall hold at least two regular meetings each month.
B. A majority of the Environmental Review Committee shall constitute a quorum for the purpose of transacting the business of the Committee. 1017
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Ordinance No. __________
[Brief Description]- Page 2
2.84.050 Compensation–Expenses.
Members shall serve on the Environmental Review Committee without compensation but all necessary expenses reasonably incurred by them while acting in their official capacity shall be paid following appropriate action by the City Council. Committee members may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager.
2.84.060 Majority Vote Required.
A majority vote of the quorum is required to approve a recommendation on any matter that is presented to the Committee which requires a vote.
2.84.070 Records.
The Committee shall keep an accurate record of its proceedings and transactions, and shall render such reports to the City Council and Planning Commission as may be required. These records shall be filed with the City Clerk.
2.84.080 Duties–Powers–Responsibilities.
A. All discretionary projects which are not categorically exempt or otherwise exempted from further environmental assessment, shall be forwarded to the Environmental Review Committee for evaluation under the California Environmental Quality Act.
B. The Committee shall evaluate the initial study of a proposed project to determine whether the project may or may not have a significant effect on the environment.
C. If a determination is made that the project will not have a significant impact on the environment, the Committee will recommend that the final reviewing authority (decisionmaker) grant a negative declaration.
D. If a determination is made that the project may have a significant impact on the environment, the Committee shall require preparation of an environmental impact report (EIR). The major areas of concern, the selection of the preparer and the preparation of the EIR shall be coordinated by the ERC not including the City Council and Planning Commission members.
2.84.090 Guidelines–CEQA.
California Environmental Quality Act guidelines promulgated by the California Secretary of Natural Resources and as subsequently amended are adopted by this reference.
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Ordinance No. __________
[Brief Description]- Page 3
2.84.100 Appeals.
The project sponsor may appeal a decision to prepare an EIR to the City Council. The appeal shall be filed in writing with the City Clerk within five working days of the Committee's decision. An appeal not filed within such time shall be barred. The appeal shall state the grounds and basis thereof. If the City Council determines that an EIR is not necessary, the project shall be returned to the ERC for further consideration.
2.84.110 Fees.
The City Council may, by resolution, establish an environmental assessment fee.
2.84.120 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City Council, Planning Commission or City officers
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CITY OF CUPERTINO
Agenda Item
22-11127 Agenda Date: 7/7/2022
Agenda #: 15.
Subject: Consideration of Municipal Code amendments to the Cupertino Municipal Code, Title 2 to add Chapter 2.96 and codify the Economic Development Committee
1. Conduct the first reading of Ordinance No. 22-2240; “An Ordinance of the City Council of the City of Cupertino Adding Chapter 2.96 of Title 2 (Administration and Personnel) to Codify the Economic Development Committee"
2. Find that the proposed actions are exempt from CEQA
Presenter: Tina Kapoor, Economic Development Manager
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CITY COUNCIL STAFF REPORT
Meeting: July 07, 2022
Subject
Consideration of Municipal Code amendments to the Cupertino Municipal Code, Title 2 to add Chapter 2.96 and codify the Economic Development Committee.
Recommended Action
1. Conduct the first reading of Ordinance No. ____ “An Ordinance of the City Council of the City of Cupertino Adding Chapter 2.96 of Title 2 (Administration and Personnel) to Codify the Economic Development Committee."
2. Find that the proposed action is exempt from CEQA.
Discussion
The Economic Development Committee (EDC) has met informally for well over two decades to discuss items of importance pertinent to local businesses and to provide feedback to staff on business‐related City initiatives or projects.
As part of the FY 2021‐2022 City Work Program discussion, the City Council requested that the EDC be codified in the Municipal Code through an ordinance.
The proposed ordinance for the EDC has been drafted based on input from Council and staff research on economic development committees in other local cities.
Powers and Functions:
The powers and functions of the Committee shall be to serve in an advisory capacity to the City Council and to provide expertise and guidance on policy related to economic development. The Committee shall also actively promote Cupertino as a location of choice for current and prospective businesses.
To fulfill their mission, the Committee may involve itself in the following activities:
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2. Serve as an ambassador to shed a positive light on the City by sharing economic development resources and information to prospective businesses and stakeholders, thus positioning the City as a location of choice; and
3. Encourage public/private partnerships to further the City’s economic development goals by identifying potential resources.
Membership:
As proposed, the membership of this new Committee would consist of nine members, including elected officials, industry sector representatives, and key partners:
1. City Councilmember
2. City Councilmember
3. Technology Sector Representative
4. Retail/Small Business Representative
5. Hospitality/Tourism Sector Representative
6. Education Sector Representative
7. Commercial Real Estate Representative
8. Sustainability Commissioner
9. Technology, Information, and Communications Commissioner Term:
Committee members would serve staggered terms with appointment of five members to two-year terms and four members to four-year terms for the first cycle, and then five members to four-year terms and four members to two-year terms unless appointed by the City Council for a shorter term. Committee members would not serve for more than two consecutive terms.
Optional Residency Requirement:
Excluding the two council members serving on the Committee, at least three additional members must be residents of Cupertino.
Economic Development Committees/Commissions in Other Cities Staff conducted research on economic development committees in other cities in Santa Clara County and the local area. Out of the 18 other cities surveyed, five have active economic development commissions or committees that are subcommittees of Council.
Palo Alto is currently in the process of forming one. Details on the composition and purpose of the commissions or committees in these cities are below:
City Committee Composition Purpose
Mountain
View
Downtown
Committee
11 members
Four (4) property owners
Encourage economic
development specific to
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or downtown business
representatives
Two (2) community-atlarge members who are
residents of Mountain
View
Four (4) business-at-large
members with
representatives from:
- One (1) Downtown
Business Association
- One (1) Chamber of
Commerce
- Two (2) businesses
not in the Downtown.
the downtown area.
San Jose Community and
Economic
Development
Committee
Five (5) Councilmembers Manage the growth and
change of the City of San
José in order to encourage
a strong economy; ensure
a diverse range of arts,
cultural, and
entertainment offerings;
and create and preserve
housing and healthy
neighborhoods. This
committee was previously
named the Driving a
Strong Economy
Committee.
Santa Clara Economic
Development,
Communication,
and Marketing
Committee
Four (4) Councilmembers The Economic
Development Committee
and the Marketing
Committee were
consolidated in 2019. This
Committee focuses
proactive economic
development and
effective communication,
as well as reviews the
City’s marketing and
branding strategies.
Fremont Economic
Development
Advisory
Nine (9) commissioners
Five (5) representatives
from: Business, Resident;
Promotes and facilitates
economic development in
the City of Fremont and
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Commission Real Estate; Ohlone
Community College.
Three (3) representatives
from Commercial /
Industrial sector.
One (1) representative
from the Chamber of
Commerce.
enhances and supports
current businesses in the
City.
Milpitas Economic
Development
and Trade
Commission
Seven (7) commissioners
One (1) Councilmember
Six (6) representatives
from:
- Chamber of
Commerce
- Real Estate
- Resident
- Milpitas Unified
School
District/Education
- Business
- Technology and
Trade
Advise the City Council
on business issues,
cultivate international
trade relationships, and
make recommendations
on the design,
development, and
implementation of
economic development in
the City of Milpitas.
Palo Alto In the process of hiring an ED Manager and in the planning stages to begin economic development meetings that are cohosted with the chamber, business owners, building owners, and the community.
Next Steps
City Council to review the proposed ordinance, provide feedback to staff, and conduct the first and second readings when appropriate. If approved, the Committee will convene once the members are appointed.
Sustainability Impact
No sustainability impact.
Fiscal Impact
While the EDC has not always met consistently in the past, this Ordinance will set a regular quarterly meeting schedule. With more consistency and structured functions, the EDC may require more staff time than in past years. However, this consistency and structure will be beneficial and worth the additional staff time costs. _____________________________________
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Prepared by: Tina Kapoor, Economic Development Manager
Reviewed by: Chris Jensen, City Attorney
Approved for Submission by: Dianne Thompson, Acting City Manager Attachments:
A – Draft Ordinance Adding Chapter 2.96 Economic Development Committee 1025
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1 ORDINANCE NO. __________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE TITLE 2
CHAPTER 2.96: ECONOMIC DEVELOPMENT COMMITTEE
The City Council of the City of Cupertino finds that:
1. The purpose of this Ordinance is to establish the Economic Development Committee (EDC).
2. The EDC has met informally for well over two decades to discuss items of importance pertinent to local businesses and to provide feedback to staff on business‐related City initiatives or projects. As part of the FY 2021‐2022 City Work Program discussion, the City Council requested that the EDC be codified in the Municipal Code through an ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended to add Chapter 2.96 as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions. 1026
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Ordinance No. __________
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the amendments to the Municipal Code would have no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against the ordinance.
INTRODUCED at a special meeting of the Cupertino City Council on July 07, 2022, and ENACTED at a regular meeting of the Cupertino City Council on July 19, 2022, by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
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Ordinance No. __________
SIGNED:
______________________
Darcy Paul, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Christopher D. Jensen, City Attorney
________________________
Date
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Attachment A – Page 1
ATTACHMENT A- Chapter 2.96: Economic Development Committee The sections of the Cupertino Municipal Code set forth below are amended or adopted as follows:
2.96.010 Established–Composition.
A. The Economic Development Committee of the City of Cupertino is established.
The Economic Development Committee (hereinafter referred to in this Chapter as "Committee") shall consist of nine (9) members as follows:
1. City Councilmember
2. City Councilmember
3. Technology Sector Business Representative
4. Retail/Small Business Representative
5. Hospitality/Tourism Sector Representative
6. Education Sector Representative
7. Commercial Real Estate Representative
8. Sustainability Commissioner
9. Technology, Information, and Communications Commissioner B. [OPTION A] The Committee shall be comprised of: (1) two Councilmembers; (2) one member from each of the following industry sectors – Technology, Retail, Hospitality, Education, and Commercial Real Estate; and (3) one member who is currently serving on the Sustainability Commission; and one member who is currently serving on the Technology, Information, and Communications Commissions. Committee Members shall be Cupertino residents or own a business or be currently employed at a business/organization located within the City of Cupertino.
[OPTION B] The Committee shall be comprised of: (1) two Councilmembers; (2) one representative from each of the following industry sectors – Technology, Retail, Hospitality, Education, and Commercial Real Estate; and (3) one member who is currently serving on the Sustainability Commission; and (4) one member who is currently serving on the Technology, Information, and Communications Commissions. At least two industry sector representative Committee Members shall be Cupertino residents.
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Ordinance No. __________
Attachment A - Page 2
C. None of the industry sector representative Committee Members shall be officials or employees of the City. No member of the Committee shall cohabit with, as defined by law, nor be related by blood or marriage, to any other member of the Committee, to the City Manager, or to any staff person(s) who may be assigned to assist this Committee.
D. Members of the Committee shall be appointed by the City Council.
2.96.020 Terms of Office.
A. Committee Members serve at the pleasure of the City Council. The term of office for Committee Members shall be staggered with the initial appointment of five members to two-year terms and four members to four-year terms. Following the initial appointment, all members shall be appointed to four-year terms. If a Committee Member is replaced or removed by Council, resigns, or is no longer eligible to serve on the Committee, Council shall appoint a replacement to serve the remaining period of the Committee Member’s term. All terms shall end on January 30 of the year the term is due to expire. No Committee Member shall serve more than two consecutive terms, except that a Committee Member may serve more than two consecutive terms if he or she has been appointed to the Committee to fill an unexpired term of less than two years.
B. The appointment, reappointment, and rules governing industry sector representative Committee Members are governed by the Resolution of the Cupertino City Council which governs advisory bodies.
C. The City Council may in its discretion adopt different policies, procedures, and terms of service for the appointment of City Councilmembers and Commissioners to serve on the Committee.
2.96.030 Members–Vacancy or Removal.
Any Committee Member may be removed by a majority vote of the City Council. If a vacancy occurs, other than by expiration of a term, it shall be filled by the City Council's appointment for the unexpired portion of the term.
2.96.040 Chairperson.
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Ordinance No. __________
Attachment A - Page 3
The Committee shall elect its Chairperson and Vice Chairperson from among its Members [and shall appoint a secretary]. Terms of the Chair and Vice Chair shall be for one year.
2.96.050 Meetings–Quorum.
A. The Committee shall hold regular meetings on a quarterly basis on and at the discretion of the Committee shall hold other meetings as may be necessary or expedient.
B. A majority of the Committee shall constitute a quorum for the purpose of transacting the business of the Committee.
C. A special meeting may be called at any time by the chairperson or by a majority of the Committee Members upon notice being given in advance in accordance with the provisions of the Ralph M. Brown Act or successor statute in effect at the time.
2.96.060 Majority Vote Required.
A majority vote of Committee Members present and voting is required to approve a recommendation on any matter that is presented to the Committee that requires a vote.
2.96.070 Records.
The Committee shall keep an accurate record of its proceedings and transactions and shall render such reports to the City Council as may be required. These records shall be filed with the City Clerk.
2.96.080 Powers and Functions.
A. The powers and functions of the Committee shall be to serve in an advisory capacity to the City Council and to provide expertise and guidance on policy related to economic development. The Committee shall also actively promote Cupertino as a location of choice for current and prospective businesses.
B. To fulfill their mission, the Committee may involve itself in the following activities:
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Ordinance No. __________
Attachment A - Page 4
1. Make recommendations to the City Council on a broad range of strategic matters broadly applicable to the City’s economic development goals;
2. Serve as an ambassador to shed a positive light on the City by sharing economic development resources and information to prospective businesses and stakeholders, thus positioning the City as a location of choice; and
3. Encourage public/private partnerships to further the City’s economic development goals by identifying potential resources.
2.96.090 City Staff Assistance.
The Committee shall have available to it such assistance of City staff as may be required to perform its functions, the staff assignments and administrative procedures to be under the general direction and supervision of the Economic Development Manager.
2.96.100 Compensation–Expenses.
Committee Members shall serve without compensation. Committee Members may be reimbursed for necessary expenses reasonably incurred by them while acting in their official capacity subject to the approval of the City Manager.
2.96.110 Procedural Rules.
The Committee may adopt from time to time such rules of procedure as it may deem necessary to properly exercise its powers and duties. Such rules shall be kept on file with the Chairperson of the Committee, the Mayor, and the City Clerk, and a copy thereof shall be furnished to any person on request.
2.96.120 Effect.
Nothing in this Chapter shall be construed as restricting or curtailing any powers of the City Council or City officers.
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CITY OF CUPERTINO
Agenda Item
22-10991 Agenda Date: 7/7/2022
Agenda #: 16.
Subject: Consider designating a voting delegate and up to two alternates to vote at the Annual Business Meeting (General Assembly) during the League of California Cities Annual Conference & Expo, September 7- 9, 2022
Designate a voting delegate and up to two alternates to vote at the Annual Business Meeting (General Assembly) during the League of California Cities Annual Conference & Expo, September 7-9, 202 Presenter: Kirsten Squarcia, City Clerk
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CITY COUNCIL STAFF REPORT
Meeting: July 7, 2022
Subject
Consider designating a voting delegate and up to two alternates to vote at the Annual Business Meeting (General Assembly) during the League of California Cities Annual Conference & Expo, September 7-9, 2022
Recommended Action
Designate a voting delegate and up to two alternates to vote at the Annual Business Meeting (General Assembly) during the League of California Cities Annual Conference & Expo, September 7-9, 2022
Discussion
The Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9, at the Long Beach Convention Center. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, Council must designate a voting delegate.
Council may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Sustainability Impact
None
Fiscal Impact
Conference registration is required to attend all conference activities. Conference registration fees are $600 per member through July 27 and $650 after July 27. Additional hotel and travel expenses would be required since the conference is taking place in Long Beach. _____________________________________
Prepared by: Kirsten Squarcia, City Clerk
Approved for Submission by: Dianne Thompson, Acting City Manager Attachments:
A - Conference Information
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.
Council Action Advised by August 31, 2022
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• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
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CITY:________________________________________
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
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