CITY COUNCIL Staff Report
Meeting: August 8, 2022
Subject
Consider late submittal of five Teen Commission application letters of recommendation.
Recommended Action
Waive late submittal of five Teen Commission application letters of recommendation and direct staff to accept the applications.
Discussion
Resolution No. 18-019 governs the application process for the annual Teen Commission recruitment (Attachment A). The Resolution states that, “A letter of recommendation shall be submitted as part of the application process.” The Teen Commission application states that, “A letter of recommendation from a non-family member is required” (Attachment B). The instructions emailed to the letter of recommendation drafter state, “The final due date is July 29, 2022, 4:30 p.m. and we must receive your recommendation by that time in order for [the student] to be considered as an applicant for the Cupertino Teen Commission” (Attachment C).
The City Clerk’s office received five letters of recommendation after the July 29 deadline. Due to the lateness of the letters, the applications were rejected. The Teen Commission applicants rely on the teachers to submit the letters in a timely manner on their behalf and should not be penalized for the late submissions in this case.
Sustainability Impact
None
Fiscal Impact
None
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Prepared by: Lauren Sapudar, Deputy City Clerk
Reviewed by: Kirsten Squarcia, City Clerk
Approved for Submission by: Dianne Thompson, Acting City Manager Attachments:
A - Adopted Resolution No. 18-019
B - Teen Commission application form
C – Email to letter of recommendation drafter