CITY COUNCIL STAFF REPORT
Meeting: August 16, 2022
Subject
Consider the Monthly Treasurer's Investment Report for June 2022 Recommended Action
Accept the Monthly Treasurer's Investment Report for June 2022 Discussion
Background
On May 19, 2022, the City Council approved the City's Investment Policy. Per the City's Investment Policy, the Treasurer shall submit monthly transaction reports to the City Council within 30 days of the end of the reporting period per California Government Code Section 53607. In addition to the monthly transaction reports, quarterly investment reports are submitted to the City Council approximately 45 days following the end of the quarter. The quarterly investment report offers a more extensive discussion of the City's economy, cash flow, and investments.
The City's Municipal Code Section 2.24.050 Investment Authority states that the Treasurer shall make a monthly report of all investment transactions to the City Council. Lastly, the City's Municipal Code Section 2.88.100 Duties–Powers–Responsibilities lists one of the powers and functions of the Audit Committee is "to review the monthly Treasurer's report." Per the referenced code provisions, a Treasurer's Investment Report shall be submitted to the Audit Committee and City Council every month.
Treasurer's Investment Report
The report provides an update on the City's investment portfolio for the month ending June 30, 2022. The report is as of July 20, 2022.
The attached statements include balances and transactions of the City's investments with the Local Agency Investment Fund (LAIF) and Chandler Asset Management. While not governed by the City's Investment Policy, statements for the Public Agency Retirement Services (PARS) Section 115 Trusts are also attached per a request from the Monthly Treasurer's Report Subcommittee.
As of June 30, 2022, the City's General Ledger cash and investments balance was $231.1 million, a $1.3 million increase from the prior month due to receipts of $10.7 million, disbursements of ($7.4) million, and journal adjustments of ($1.9) million.
Cash and Investments – General Ledger Balance
Fund Type
Month Ending May 31, 2022
Receipts
Disbursements
Journal Adjustments*
Month Ending June 30, 2022
General Fund
119,249,280
9,541,698
(4,962,941)
(580,913)
123,247,124
Special Revenue
47,666,490
811,005
(592,486)
(333,612)
47,551,397
Debt Service
2,284,850
-
-
(2,278,000)
6,850
Capital Projects
39,996,401
110,000
(520,657)
-
39,585,744
Enterprise
13,250,444
229,139
(698,180)
56,927
12,838,330
Internal Service
7,310,232
-
(647,102)
1,229,461
7,892,591
Total
$ 229,757,697
$ 10,691,842
$ (7,421,366)
$ (1,906,137)
$ 231,122,036
*Journal adjustments include transactions recorded in other systems and imported into the financial system, Council-approved budget adjustments, quarterly Cost Allocation Plan (CAP) charges, and quarterly interest earnings.
The $231.1 million in cash and investments includes $32.7 million in cash, $21.1 million in cash equivalents, $156.9 million in investments, and $20.5 million restricted for funding pension costs.
The City pools cash for all funds except restricted funds. However, the City accounts for interest earnings, revenues, and expenditures separately for each fund to adequately meet the purpose and restrictions of each funding source. Pooling funds is a common and appropriate practice used in public agencies. By pooling funds, the City can benefit from economies of scale, diversification, liquidity, and ease of administration.
Cash and Investments – General Ledger Balance
Month Ending May 31, 2022
Month Ending June 30, 2022
% of Portfolio
Cash in banks and on hand
Operating Checking (Wells Fargo)
31,003,574
32,654,882
14%
Workers' Compensation Checking (Wells Fargo)
26,623
17,654
0%
Payroll Checking (Wells Fargo)
-
-
0%
Restricted for Bond Repayments1 (BNY Mellon)
2,286,333
8,333
0%
Petty Cash and Change
5,100
5,100
0%
Cash Equivalents
Local Agency Investment Fund
21,059,752
21,059,752
9%
Investments
Investments (Chandler)
156,885,311
156,885,311
68%
Restricted for Pension2 (PARS)
18,491,004
20,491,004
9%
Total Cash and Investments3
$ 229,757,697
$ 231,122,036
100%
1 Cash held by fiscal agent for bond repayments
2 In accordance with GASB 67/68, the assets in the Section 115 Pension Trust are reported as restricted cash and investments in the General Fund. The assets can only be used to fund CalPERS costs. 3 Assets in the Section 115 OPEB Trust are excluded as the City cannot use these assets to fund its own operations. The assets are held in trust for retirees' post-employment health benefits.
The table below shows the bank balances for the City's cash and investments. Bank and General Ledger balances differ due to timing. Bank balances do not include outstanding checks and deposits in transit. The General Ledger is updated quarterly with interest earnings and annually with the year-end investment market values.
Cash and Investments – Bank Balance
Month Ending May 31, 2022
Month Ending June 30, 2022
% of Portfolio
Cash in banks and on hand
Operating Checking (Wells Fargo)
30,519,591
32,249,699
15%
Workers' Compensation Checking (Wells Fargo)
26,922
19,738
0%
Payroll Checking (Wells Fargo)
-
-
0%
Restricted for Bond Repayments1 (BNY Mellon)
2,286,333
8,333
0%
Cash Equivalents
Local Agency Investment Fund
21,059,752
21,059,752
10%
Investments
Investments (Chandler)
149,697,509
148,744,657
68%
Restricted for Pension2 (PARS)
16,302,481
17,240,051
8%
Total Cash and Investments3
$ 219,892,588
$ 219,322,230
100%
1 Cash held by fiscal agent for bond repayments
2 In accordance with GASB 67/68, the assets in the Section 115 Pension Trust are reported as restricted cash and investments in the General Fund. The assets can only be used to fund CalPERS costs. 3 Assets in the Section 115 OPEB Trust are excluded as the City cannot use these assets to fund its own operations. The assets are held in trust for retirees' post-employment health benefits.
Local Agency Investment Fund (LAIF)
LAIF is an investment pool administered by the State of California Treasurer and governed by California Government Code. The City can withdraw funds from LAIF at any time. As a result, the City uses LAIF for short-term investment, liquidity, and yield.
As of June 30, 2022, the City's LAIF account had a balance of $21.1 million, no change from the prior month. Interest is deposited quarterly and was most recently deposited in April 2022. The City did not make any deposits or withdrawals in June 2022.
Investment Portfolio
In FY 2018-19, the City conducted a Request for Proposal (RFP) for investment management services and selected Chandler Asset Management. Under the City's Treasurer's direction, Chandler Asset Management manages the City's investment portfolio in accordance with the City's investment objectives. The City's investment objectives, in order of priority, are to provide:
Safety to ensure the preservation of capital in the overall portfolio Sufficient liquidity for cash needs
A market rate of return consistent with the investment program The performance objective is to earn a total rate of return through a market cycle equal to or above the return on the benchmark index. Chandler Asset Management invests in high-quality fixed-income securities consistent with the City's Investment Policy and California Government Code to achieve the objective.
As of June 30, 2022, the portfolio's market value was $148.7 million, compared to $149.7 million at the end of the previous month. The table below includes monthly historical comparisons for the City's portfolio:
May 31, 2022
June 30, 2022
Market Value
149,697,509
148,744,657
Par Value
154,801,899
155,016,024
Book Value
154,937,218
155,117,380
Average Maturity
2.84 years
2.74 years
Average Modified Duration
2.49 2.39
Average Purchase Yield
1.41%
1.41%
Average Market Yield
2.86%
3.25%
Average Quality1
AA/Aa1
AA+/Aa1
1 S&P and Moody's respectively
The portfolio's market value fluctuates depending on interest rates. When interest rates decrease after an investment is purchased, the market value of the investment increases. In contrast, when interest rates increase after an investment is purchased, the market value of the investment decreases. At the time of purchase, the City intends to hold all investments until maturity, so changes in market price do not affect the City's investment principal. The market values were provided by Chandler Asset Management.
Section 115 Trust Investment Portfolio
The City established Section 115 Trusts to reduce pension rate volatility and pre-fund Other Post-Employment Benefits (OPEB) costs. A Section 115 Trust is a tax-exempt investment tool that allows local governments to pre-fund pension and retiree health costs. Once contributions are placed into the trust, assets from the trust can only be used to fund retirement plans.
The Section 115 Trusts are not governed by the City's Investment Policy but by separate investment policies. On December 7, 2021, City Council approved the Pension Trust Investment Policy and OPEB Trust Investment Policy. Public Agency Retirement Services (PARS) administers the trust, and US Bank manages the investments per the investment policies.
Both Section 115 Trusts are invested in "balanced" portfolios. The investment objective is designed to provide a moderate amount of current income with moderate growth of capital. It is recommended for investors with a long-term time horizon. The strategic asset allocation ranges for this objective are:
Asset Class
Range
Target
Equities
50-70%
63%
Fixed Income
20-40%
29%
Real Estate
0-15%
5%
Commodities
0-10%
2%
Cash
0-10%
1%
As of June 30, 2022, the Section 115 Pension Trust had a balance of $17.2 million, an increase of $0.9 million from the prior month due to a contribution of $2.0 million, offset by investment losses of $1.1 million. City Council approved a $2.0 million contribution to the Pension Trust as part of the FY 2021-22 Mid-Year Financial Report, bringing total contributions since inception to $16.0 million. The Section 115 OPEB Trust had a balance of $31.3 million, a decrease of $2.2 million from the prior month. The one-month investment returns were -6.46% for the Pension Trust and -6.49% for the OPEB Trust.
Compliance
All of the City's investments comply with state law and the City's Investment Policy. In compliance with California Government Code 53646 (b)(3), the City maintains the ability to meet its expenditure requirements for the next six months.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
_____________________________________
Prepared by: __________________
Thomas Leung
Senior Management Analyst
Reviewed by: __________________
Lizz Cook
Interim Finance Manager
Approved for Submission by: __________________
Dianne Thompson
Acting City Manager
Attachments:
A – Chandler Investment Report June 2022
B – Chandler Custodial Statement June 2022
C – PARS Pension and OPEB Account Statement June 2022
D – LAIF Account Statement June 2022
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