CC 9-6-2022
#7
Department Update
Parks & Recreation
Presentation
City Council update 9/6
Parks and Recreation
Department
CC 09-06-2022 Item No. 7
Organizational Chart
Recreation
Manager
Office
Assistant
Facility
Attendant (2)
Senior Office
Assistant (2)
Recreation
Coordinator
(3)
Recreation
Supervisor
Office
Assistant
Recreation
Coordinator
Recreation
Manager
Recreation
Coordinator
(3)
Recreation
Supervisor
Facility
Attendant
Senior Office
Assistant
Recreation
Coordinator
(3)
Director
Parks and Recreation
DepartmentAssistant
Director
Community
Outreach
Specialist (1)
Management
Analyst (2)
Administrative
Assistant
Senior Office
Assistant
Responsibilities: Commissions and Boards September 2022
Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 Parks and
Recreation
Commission
Meeting
(Canceled due to
Joint Meeting)
2 3 4
5 6
City Council
Meeting
7 Library
Commission
Meeting
Youth Activity
Board Meeting
8 Joint Commission
Meeting on BBF
Golf Course
9 10
11 12 13 14
Teen Commission
Meeting
15 16 17
18 19 20
City Council
Meeting
21 Youth Activity
Board Meeting
22 Senior Advisory
Board Meeting
23 24
25 26
Arts and Culture
Commission
27 28 29 30
Responsibilities: Classes, Camps, Activities, for all ages
Responsibilities: Park space for programming
Responsibilities: Facilities
Responsibilities: Picnic Areas, Community Gardens, and Athletic Fields
Responsibilities: Community Events and Festival Support
Upcoming events
• 9/10: Pooch Plunge – 9 a.m. to 12:45 a.m. at Blackberry Farm Pools • 9/17: Bobateeno – noon to 3 p.m. at Civic Center Plaza • 10/1: Volunteer Fair – 10 a.m. to 2 p.m. at Civic Center Plaza • 10/21: Pizza and Politics – 7 p.m. to 9 p.m. at Community Hall • 10/22: Harvest Day – 10 a.m. to 2 p.m. at Blackberry Farm Upcoming events
• 10/27: Hidden Treasures – 9 a.m. to 2 p.m. at Senior Center • 10/28: Monster Mash – 7 p.m. to 9 p.m. at Quinlan Center • 12/2: Tree Lighting – 6 p.m. at Quinlan Center
• 12/3: Breakfast with Santa – 8:30 a.m. to 11:30 a.m. Quinlan Center • 12/10: Signing Santa – 2 p.m. to 4 p.m. at Quinlan Center • 12/10 to 12/17: Santa Visits evening timeslots available at your home
Parks and Recreation Department
For more information:
• Websites
• cupertino.org/recreation
• reg4rec.org (registration site)
• Brochures
• Recreation Schedule
• The 50+ Scene
CC 9-6-2022
#18
FY 2022-23 Internal Audit
Program
(This is the same Attachment A that is
in the Council Agenda and
Searchable Packet)
Presentation
City of Cupertino
FY 22-23 Internal Audit Program
City Council Committee Meeting
July 19, 2022
Attachment A
CC 09-06-2022 Item No. 18
Overview
1. Introduction
2. Internal Audit Program Components
3. Internal Audit Program Review
4. Internal Audit Departments Covered
5. Recommended Internal Audit Plan
6. Recommended Internal Audit Plan Timing
7. Audit Committee Prioritization
2 3
1. Introduction
• The City retained Moss Adams to serve as the designated Internal Auditor and conduct projects focusing on:
o Risks
o Internal controls
o Efficiency and effectiveness
o Best practices
o Compliance
• Work is being completed under appropriate industry standards 3 4
2. Internal Audit Program Components
4 Internal Audit Plan
Risks Internal
Controls Compliance Performance
Accounting and financial reporting, asset management, capital programs, compliance, economics and funding, fraud, governance, human resources, internal controls, maintenance and operations, management, operations and service delivery, organization and staffing, processes and procedures, procurement, public safety, risk management, and technology
Functions Components Plan
City Internal Audit Annual
5 3. Internal Audit Program Review
Focus Accomplishments
• Enterprise Risk Assessments 2021
• Internal Controls Projects Completed 1
• Performance/Efficiency Projects Completed 2
• Policies Reviewed To Come
• Recommendations Delivered 27
• Ethics Hotline To Come
• Recommendations Validated To Come
5 6
4. Internal Audit Departments Covered
Department Projects
Administrative Services Procurement (22), Finance P&Ps (22) City Clerk
City Manager’s Office FWA Program (22)
Community Development
Communications
Innovation & Technology
Parks & Recreation
Public Works Capital Program (22)
Enterprise Projects: Risk Assessment (21)
6 7
5. Recommended Internal Audit Plan: Chronological Order • Ongoing Internal Audit Services: Attend Audit Committee and Council meetings; prepare status reports, manage internal audit program, and prepare FY 23-24 internal audit plan. (52 weeks)
• Policy Review Ongoing Support: As the City updates and develops draft financial policies based on the prioritized inventory, review drafts and provide recommendations to align policies with best practice. (52 weeks)
• Library Construction Audit: Perform audit of library construction to review reporting, project accounting consistency controls, and related construction controls; identify non- compliant project charges and change orders and control improvement opportunities. (8 weeks)
• Budget Process Review: Document and review the City’s budget process, compare to best practice, and provide recommendations for improvements in efficiency and effectiveness. (6 weeks)
• Enterprise Leadership Effectiveness Study: Assess the effectiveness of the City’s management and governance collaboration framework and provide recommendations to strengthen and streamline procedures to align with best practices for municipal leadership. (15 weeks)
7 8
6. Recommended Internal Audit Plan Timing
Project 7-9/22 10-12/22 1-3/23 4-6/23
Fraud, Waste, & Abuse Program (FY 22-23
carryover)
Library Construction Audit
Budget Process Review
Enterprise Leadership Effectiveness Study
Policy Review Ongoing Support
Ongoing Internal Audit Services
8 9
7. Audit Committee Prioritization
9 Fiscal Year 2022-2023 Program:
• Ongoing Support:
o Ongoing Internal Audit Services
o Policy Review Ongoing Support
• Budget Process Review
• Enterprise Leadership Effectiveness Study
• Library Construction Audit
Potential Future Internal Audit Projects:
• Grants Management Performance Audit
• IT General Controls Review
• Cybersecurity Review
The material appearing in this presentation is for informational purposes only and is not legal or accounting advice. Communication of this information is not intended to create, and receipt does not constitute, a legal relationship, including, but not limited to, an accountant-client relationship. Although these materials may have been prepared by professionals, they should not be used as a substitute for professional services. If legal, accounting, or other professional advice is required, the services of a professional should be sought.
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