CITY COUNCIL STAFF REPORT
Meeting: October 4, 2022
Subject
Consideration of an award of a construction contract for the 2022 Pavement Maintenance Phase 2 Project – Project No. 2022-107 Recommended Action
Award a construction contract for the 2022 Pavement Maintenance Phase 2 Project Authorize the City Manager to execute a contract in the amount of $1,672,133.50 Authorize the Director of Public Works to execute any necessary change orders, up to the construction contingency amount of $167,213.00 for total authorized contract amount of $1,839,346.50 Discussion
On September 13, the City of Cupertino received two bids for the 2022 Pavement Maintenance Phase 2 Project. This project provides a rubberized cape seal on South Tantau Avenue, Prospect Road and South Stelling Road between Prospect Road and the SR-85 bridge deck. The project also provides crack seal and fog seal treatments on various city streets. A full list of work to be completed is included in Attachment A. Work is anticipated to begin in October (weather permitting) and be completed in Spring of 2023. The following is a summary of bids deemed responsive:
Bidder
Bid Amount
Engineers Estimate
$1,550,000.00
Pavement Coating, Co
$1,672,133.50
VSS International
$1,740,120.00
Sustainability Impact
Maintaining and preserving the local streets and road system in good condition will reduce drive time and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing. This leads to reduced vehicle emissions, helping the City achieve air quality and greenhouse gas emission reduction goals.
California Environmental Quality Act (CEQA)
This project is exempt from CEQA under 14 C.C.R Sections 15301(c), repair and maintenance of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities.
Fiscal Impact
Award of this project will result in a fiscal impact up to $1,839,346.50. The amount of $1,309,445.5 will be deducted from the $2,041,093.29 available in account 270-85-821 900 902 (Capital Outlay Senate Bill 1) and $519,899 will be deducted from the $1,011.043.00 available in account 270-85-821 700-702 (Street Pavement Maintenance Contract Services.) No additional appropriations are needed. _____________________________________
Prepared by: Jo Anne Johnson, Project Manager
Reviewed by: Matt Morley, Director of Public Works
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Project Street List
B – Draft Contract
C – Project Location Map